Public Works Committee Minutes 2021 09-21-21Page 1 of 2
APPROVED 10/19/21
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, September 21, 2021, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor
Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management
Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by
allowing remote attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek, in-person Alderman Jason Peterson, via Zoom
Alderman Ken Koch, in-person Alderman Joe Plocher, in-person
Other City Officials
City Administrator Bart Olson, in-person
Assistant City Administrator Erin Willrett, in-person
Public Works Director Eric Dhuse, in-person
Engineer Brad Sanderson, EEI, in-person
Other Guests: none
The meeting was called to order at 6:00pm by Chairman Matt Marek and he read the above
proclamation from Governor Pritzker.
Citizen Comments: None
Previous Meeting Minutes: August 17, 2021
The minutes were approved as presented.
New Business:
1. PW 2021-53 Solid Waste RFP Contract
Ms. Willrett said an RFP had been drafted and it was presented for committee review. She said the
previous RFP was done 5 years ago and composting and electronic recycling were added. This time
hazardous household waste was added along with dumpsters for all city buildings, porta-potties,
handwashing stations for special events and dumpsters for the new city building. The potential list of
haulers is greatly reduced. The committee recommendation was to move this forward to the full
Council and bids will be back by month's end. Mr. Olson added that staff is uncertain at this point if
the haulers will pick up hazardous household waste.
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2. PW 2021-54 Pavement Management Plan Update
Mr. Sanderson showed a PowerPoint presentation of a proposed plan for road improvements. The plan
has a $1.5 million budget which will be reviewed annually to insure funds are available. Rebuild
Illinois funds may also be available. He said the worst street in the city, Baseline Road, is not included
in the plan. An additional $450,000 to $650,000 would be needed for Baseline alone. Kendall County
will re-design the Cannonball Rd. curve and grade and that proposal will be brought forward next
month. The County hopes for a 50/50 cost split between them and Bristol township with a city portion
of about $250,000. An inter-governmental agreement will also be needed between the city and
township. The County is working now on the land acquisition.
The overall management plan would evaluate how each street ranks on the “deterioration curve”, said
Mr. Sanderson and an outside firm will conduct tests to make these determinations. Evaluations were
done in 2013 and 2018 and 113.5 miles of road were examined in the last evaluation. He showed
several more slides with various statistics and charts. He made a recommendation to do an evaluation
now, then again in 2025 and then each 7 years. After the year 2025, he said many of the subdivisions
would need to be considered since many were built in the 1990's. Mr. Sanderson hopes to let bids in
February for better rates. The committee approved moving the plan forward to the full Council.
3. PW 2021-55 Water Conservation Ordinance Update
At the August meeting, Mr. Sanderson gave an overview related to city ordinance updates to comply
with requirements for a Lake Michigan allocation permit. The ordinance updates were reviewed by
the city attorney and Mr. Dhuse and some changes will be made.
4. PW 2021-56 Water Audit and Non-Revenue Water Reduction Initiatives
Mr. Sanderson said a discussion of reducing non-revenue water will be needed along with evaluating
water losses. If the city chooses Lake Michigan as their water source, the city will need to comply with
various requirements such as the non-revenue water use, obtain allocation permit and must have less
than 10% water loss. The IDNR oversees this process.
Mr. Sanderson said there is a big movement in the U.S. to control water loss. He said the American
Waterworks Association has software and a manual on how to calculate water loss. He presented
charts showing water loss and use. Also, ten years of water history is required for a permit. The city
will need to compile a water reduction plan if Lake Michigan is chosen, noting that the city is currently
at slightly over 12% of water loss. Outdated meters and watermain may also need to be replaced. A
watermain replacement program will be needed along with a tracking mechanism for the 150 miles of
watermain in the city. Mr. Sanderson recommended forwarding the plan to the City Council for
discussion.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:45pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker, in-person