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COW Minutes 2001 08-16-01 CITY OF YORKVILLE COMMITTEE OF THE WHOLE AUGUST 16, 2001 -- 7:00 PM PRESENT: Art Prochaska, Richard Sticka, Larry Kot, Marty Munns, Rose Ann Spears, Valerie Burd, Mike Anderson, Robert Allen, Tony Graff, Eric Dhuse, Dan Kramer, Harold Martin, Cindy Green. Guests: See Attached List. Library Expansion Plans -Some of the Yorkville Public Library Board was in attendance to request support, from the City of Yorkville, in it's plan for expansion. Dr. Joseph Gruber made a presentation to the council explaining to the council that this is a plan that has been in the works for some time. In 1990 an ordinance was passed that provided the library $150 from each home built within the city limits. $75 of that $150 was put into a Building Expansion Fund. To date the Fund contains $65,699.97. The Library has applied for a T -1 line that will allow them access to the Heritage Trail Library System and the internet. Mayor Prochaska commends the Yorkville Public Library Board with taking the first step and making this issue a Community issue. Alderman Spears attended a block party in her ward and distributed a short survey. The survey did show a great deal of support for the Library expansion. Alderman Munns requested information on what the additional space would be used for. Mr. Russ Walter, a library board member, stated that not only would it be used for bookshelves, but also area for staff to work, a community meeting room, an elevator is to be put in for access to the loft, and also additional reading areas. Alderman Kot expressed his support, stating that the expansion is definitely needed, however, he expressed concern for funding. Mayor Prochaska stated that it was a good idea to speak with a consultant to determine the needs and where funding can be found. Alderman Burd did express that the Library Board has been working on this issue for some time and shows that they are sincere in their needs. PC 2001 -12 Final Plat of Subdivision /Inland Office Center -The building would be of simple design. The inner building plans will be built to accommodate the lessee. The building would be located where the current building is now located. The Plan Commission did approve a consent decree on the property for Inland to follow. Inland did state that their landscaping will mirror the Tucker property. This item to be placed on the August 23 council agenda. PC 2001 -13 Heartland in Yorkville Final Plat of Subdivision Unit 2 and 3 PUD Amendment - Relocate clubhouse and swimming pool to lots 70 and 71. Engineering for all three units has been approved. Sewer services have also been approved. Plat for Unit 2 and 3 mirror the engineering plans. It has been submitted to Mr. Wywrot and approved. This item to be placed on the August 23 council agenda. There is a request to move the clubhouse and swimming pool to lots 70 and 71. This will move the facilities from the commercial property. The setbacks are in order and this change has been approved by the Plan Commission. This item to be placed on the August 23 council agenda. PC2001 -14 PUD Amendment/Prairie Garden /Trail modification -A letter from Ms. Swithin, Parks and Recreation, noted a issue regarding the easement to public right of way for the trail. It is also necessary to contact Greenbriar to be able to connect the two trails. It was noted that the fence to the north is no longer mandatory. Also, the green areas of the property would not be accessible to the general public and would allow no credit to the developer. Public Hearing for this item will be held on August 23 prior to the council meeting. Bristol Club & Bristol Station Annexation -Come concern was noted on the property setbacks. Mr. Shoppe will meet with Mr. Gabel to determine that the setbacks will not create any issues with the septic. It will be important that the setbacks allow for utilities easement. Street curbs are not necessary to be placed in this subdivision since the streets will be private. Bristol Club is planning to put in roll- curbs. Bristol Club raised a concern about being required to annex into the Yorkville Bristol Sanitary District. The Sanitary District is unable to service the property at this time. Bristol Club stated concern with future recapture of funds for water utilities that they will be running. This issue will need to be discussed with Mr. Graff and Mr. Wywrot. It was suggested that Mr. Graff get the dollar figures put on paper and distribute to the council. This item is to be placed on the August 23 council agenda. Dale Woodworth -Mr. Woodworth attended the meeting with a concern on Lot 4 of his subdivision. He would like to reduce the front set back. The rear of Lot 4 extends into the 100 year flood plain. This item is to be discussed with Mr. Wywrot. The Police reports are to be placed on the August 23 council agenda for approval. Fox Highlands SSA Ordinance -Were waiting for signed documents. They have been received and will be ready for the August 23 council meeting. Engineering Agreement for Blackberry Creek Interceptor Phase I Extension -The agreement needs to be modified. Mayor Prochaska also stated that it is very important to notify all residents that would be affected by the Interceptor. This item will be returned to COW. Additional Business: Chief Martin -An ordinance to create Police Pension Fund is required by law. This item must also be passed and posted in the local newspaper. They are currently working on the rules and procedures for the Police Commission. This item will return to COW. Alderman Spears noted that there would be refund of the Sunflower recapture fee. The fee will be refunded to the applicant on the property permit. It seems that 11 homes were charged twice. Alderman Spears noted it has been suggested that Council and COW meeting nights be changed from Thursday nights. This item will be discussed further at the next COW. Alderman Sticka question if the north end of the High School Property has been reviewed for annexation. There is a portion of the High School Property that is not currently annexed into the City of Yorkville. Atty. Kramer will check with the surveyors. Mayor Prochaska expressed sympathy to the family of Donna Figora in her recent passing. Mayor Prochaska noted that on September 13 would be the IML conference. The Sept. 6 COW will be combined with the Sept. 13 Council meeting. The City Clerk will take the minutes. Mayor Prochaska reminded that all of the City Council members needed to review the Riverfront Festival work schedule. Respectfully Submitted by Cindy Green j CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Guests Present: 1 (Please print) I -- )eu 5,S- UJ q i ,c e- A114 e-1 0144 -4�j - - co CV4a IF y og /vvl 1 1 , t h� F -t I I A c � �