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City Council Packet 2021 06-22-21
AGENDA CITY COUNCIL MEETING Tuesday, June 22, 2021 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Matt Marek Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: 1. Presentation to School District – Golf Outing Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – June 8, 2021 2. Bill Payments for Approval $ 78,225.15 (vendors FY - 21) $ 565,231.90 (vendors FY - 22) $ 353,610.08 (payroll period ending 6/11/21) $ 997,067.13 (total) 3. ADM 2021-24 Treasurer’s Report for March, April, and May 2021 Mayor’s Report: 1. CC 2021-39 Price Park and Fox Hill Park – Playground Replacement Proposals 2. CC 2021-40 Travel Authorizations for Elected Officials – FY 2022 3. CC 2021-41 Appointments to Planning and Zoning Commission United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda June 22, 2021 Page 2 Public Works Committee Report: 1. PW 2021-44 Well Rehabilitation and Media Replacement Plan – FY 2022 a. Well No. 4 Rehabilitation Professional Services Agreement – Design and Construction Engineering b. Water Treatment Plant No. 4 Cation Exchange Media Replacement Professional Services Agreement – Design and Construction Engineering c. Well No. 7 Rehabilitation Professional Services Agreement – Design and Construction Engineering 2. PW 2021-45 Kennedy Road / Emerald Lane Traffic Control Discussion Economic Development Committee Report Public Safety Committee Report: Administration Committee Report: 1. ADM 2021-29 Solar Site RFP 2. ADM 2021-30 Resolution Approving an Intergovernmental Agreement between the Village of Oswego and the United City of Yorkville Regarding Joint Employment of a Purchasing Manager 3. ADM 2021-31 Ordinance Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Procurement Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 4. CC 2021-04 City Buildings Updates Presentations (cont’d): 1. CC 2021-38 Water Study Additional Business: Citizen Comments: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. 2. For the setting of a price for sale or lease of property owned by the public body. 3. For the purchase or lease of real property for the use of the public body. Adjournment: City Council Agenda June 22, 2021 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: July 21, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Funkhouser Administration Committee: Alderman Transier Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: July 6, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Peterson Community Development Planning & Zoning Commission Vice-Chairman: Alderman Koch Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC SAFETY: July 1, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Milschewski Committee: Alderman Marek PUBLIC WORKS: July 20, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Marek Public Works Park Board Vice-Chairman: Alderman Plocher Engineering YBSD Committee: Alderman Koch Parks and Recreation Committee: Alderman Peterson UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, June 22, 2021 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Presentation to School District – Golf Outing ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – June 8, 2021 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2021-24 Treasurer’s Report for March, April, and May 2021 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ___________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2021-39 Price Park and Fox Hill Park – Playground Replacement Proposals □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2021-40 Travel Authorizations for Elected Officials – FY 2022 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2021-41 Appointments to Planning and Zoning Commission □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-44 Well Rehabilitation and Media Replacement Plan – FY 2022 a. Well No. 4 Rehabilitation Professional Services Agreement – Design and Construction Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Water Treatment Plant No. 4 Cation Exchange Media Replacement Professional Services Agreement – Design and Construction Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ c. Well No. 7 Rehabilitation Professional Services Agreement – Design and Construction Engineering □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2021-45 Kennedy Road / Emerald Lane Traffic Control Discussion □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2021-29 Solar Site RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2021-30 Resolution Approving an Intergovernmental Agreement between the Village of Oswego and the United City of Yorkville Regarding Joint Employment of a Purchasing Manager □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2021-31 Ordinance Amending the Yorkville City Code, Title 1, Chapter 7, Section 3: Procurement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2021-04 City Building Updates □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2021-38 Water Study □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – June 8, 2021 City Council – June 22, 2021 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JUNE 8, 2021 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present (left at 7:38) Peterson Present Staff in attendance at city hall: City Clerk Pickering, City Administrator Olson, Chief of Police Jensen, Public Works Director Dhuse, Parks and Recreation Director Evans, EEI Engineer Sanderson, EEI Engineer Freeman, and Attorney Castaldo. Staff in attendance electronically: Community Development Director Barksdale-Noble, Finance Director Fredrickson, Assistant City Administrator Willrett, and Senior Planner Engberg. Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/87263727900?pwd=UnRZR1dRbVNUdzZiNTBPWGlrZ3RYZz09. The Zoom meeting ID was 872 6372 7900. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Darren Crawford, President of the Yorkville Library Board of Trustees, spoke regarding the Mayor’s proposed appointments of three new individuals to the Library Board. He gave the educational history and background of the current members whose terms expired. Mr. Crawford stated that he would like the three current members to be re-appointed instead of appointing three new members. Russ Walter, Yorkville Library Board Trustee, spoke regarding the Mayor’s proposed appointments for the Library Board. He asked that the three current members whose terms were expired be re-appointed. Jason Hedman, Yorkville resident, spoke and said that he was one of the Library Board Trustees who was slated to be replaced tonight with someone else. He thanked the council for the opportunity they gave him to serve the Yorkville community over the past four years as a library trustee. He said it was his pleasure to support a resource that his family enjoys. His goal is not to force re-appointment. The law states that it is the Mayor’s responsibility to appoint members. He stated that the other two individuals The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 2 of 7 who are also not being re-appointed are two of the most professional, involved, and forward-thinking trustees that he worked with on the board and one of whom has a master’s degree in Library Science. He said the Library Board was responsible this last fiscal year for the management of over $1.7 million in tax dollars. He said the council’s decision in approving the Library Board appointments is the only means they will have to influence the management of these tax dollars going forward. Judy Somerlot, Friends of the Library member, spoke regarding the Mayor’s proposed appointments for the Library Board. She thanked the council for the opportunity to speak and spoke about the council’s responsibility for appointments. She said the Illinois Local Library Act gives the Mayor the authorization to appoint Library Board members; however, that comes with the approval of the City Council. The Act provides that the appointment is made with reference to the candidates’ fitness for such office. She stated it was the council’s responsibility to verify that these appointees are able to do all of the things they need to do for the Library Board. CONSENT AGENDA 1. Minutes of the Regular City Council – May 25, 2021 2. Bill Payments for Approval $ 260,869.20 (vendors – FY 21) $ 359,785.49 (vendors – FY 22) $ 170,226.25 (wire payments) $ 334,975.43 (payroll period ending 5/28/21 $ 1,125,856.37 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Peterson; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye REPORTS MAYOR’S REPORT Margaritas en Mayo Event Mayor Purcell reported that the first Margaritas en Mayo event was held last Thursday and despite the windy weather, everyone had a great time and he received several requests for the event to be held next year. 4th of July Celebration Mayor Purcell reported that due to 4th of July falling on a Sunday this year, 4th of July activities will be held on Saturday, July 3rd. Resolution 2021-28 Authorizing Acceptance of a Bid from D. Construction, Inc. for the Rebuild Illinois – Fox Hill Improvements in the amount not to exceed $1,620,515.73 (CC 2021-33) Mayor Purcell entertained a motion to approve a Resolution Authorizing Acceptance of a Bid from D. Construction, Inc. for the Rebuild Illinois – Fox Hill Improvements in the amount not to exceed $1,620,515.73. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye Fox Hill Subdivision Roadway Improvements – Construction Engineering Agreement (CC 2021-34) Mayor Purcell entertained a motion to approve a Fox Hill Subdivision Roadway Improvements – Construction Engineering Agreement. So moved by Alderman Marek; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye, Milschewski-aye The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 3 of 7 Public Works Dump Truck Rehabilitation Quote (CC 2021-35) Mayor Purcell entertained a motion to approve the public works dump truck rehabilitation quote. So moved by Alderman Tarulis; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye Memorandum of Understanding with ComEd regarding Corneils Road Repair (CC 2021-36) Mayor Purcell entertained a motion to approve the Memorandum of Understanding with ComEd regarding Corneils Road Repair. So moved by Alderman Milschewski; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Marek-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye Appointments to Boards and Commissions (CC 2021-37) Mayor Purcell entertained a motion to approve the appointments of Ruben Rodriguez to the Board of Fire & Police Commission to a term ending May 2024; Sue Shimp, Bret Reifsteck and Tara Schumacher to the Library Board to terms ending May 2024; Rusty Hyett and Victor Perez to the Park Board to terms ending May 2026 and Jeff Burgner to the Police Pension Fund Board to a term ending May 2023. So moved by Alderman Plocher; seconded by Alderman Marek. It was asked if the appointments could be separated to be voted on individually instead of as a group. Mayor Purcell said the council could vote on these separately; however, he preferred that his appointments be voted on as a group. He understands that some people would like other people appointed; however, appointments are made by the Mayor and these are his choices for appointments. Mayor Purcell said that he had received a few questions from council members on his appointments prior to the meeting. One of the questions he received was about the proposal to move the city’s preschool program into the library which the Library Board was not in favor of. He said that at the last Library Board meeting that he and city staff members attended to discuss the proposal he felt there had been a good discussion about the proposed idea and Library Board members had indicated they had a few unanswered questions about the proposal that they wanted to look into. Mayor Purcell left the meeting thinking the discussion on working together was going to continue to take place. He stated that later that evening after he left the meeting, the Library Board recessed the meeting and then they came back into session and voted to end the conversation with the city. He said the city is looking at different options for the preschool that do not involve using the library. He stated that his appointments have nothing to do with forcing a preschool into the library. Mayor Purcell said there were several actions taken by the Library Board that he was very disappointed with. The first is that it has been almost a month since that board meeting and he has not yet been contacted by the board president informing him that the board wants to go in a different direction for the library. The next item is that the Library Board had their library staff comment at that meeting about the preschool proposal. Mayor Purcell heard one library staff member comment during the meeting that “this building is not an appropriate place for young children”. He said that if this is an indication of how the library staff thinks, and the Library Board is condoning that – then he is really struggling with this type of attitude. Additionally, since that meeting, the library has now had a committee meeting on forming a library district. Forming a district could increase the library’s expenses by over $100,000 per year. To pay for those expenses, they are looking at forcing taxpayers into their library district. Mayor Purcell stated that when he ran for Mayor, the idea of forced annexation was one of the hottest issues. He also mentioned that he is looking for a group of board members who are interested in working with the school district. He stated that he has heard from several school board members and several administrators at the school, that their relationship with the library is shaky at best. He said pre-COVID, the library’s numbers were decreasing, and the board’s answer is that they should bring more people into the taxing body. He doesn’t think the answer is forming a new taxing body and he doesn’t feel the residents need bigger government. Mayor Purcell thinks that what the city needs is a group that wants to work with others. He said that the city works well with the schools, county, health department, and the fire district. Discussion took place regarding the process. It was mentioned that one of the appointees to the Library Board had not submitted their application form, so the council members did not have any information as to that appointee. It was also discussed that there was not any type of public advertisement indicating that the city was seeking candidates to be appointed to the Library Board. The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 4 of 7 Alderman Funkhouser made a motion to remove the three Library Board appointments to separate them for further consideration at a later date; seconded by Alderman Tarulis. Motion to amend defeated by a roll call vote. Ayes-3 Nays-5 Koch-nay, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-nay, Plocher-nay, Marek-nay, Peterson-nay Original motion approved by a roll call vote. Ayes-5 Nays-3 Plocher-aye, Marek-aye, Peterson-aye, Koch-aye, Milschewski-nay, Funkhouser-nay, Tarulis-nay, Transier-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Comprehensive Plan – Future Land Use Review (EDC 2021-25) Senior Planner Engberg told the council that at the end of March, the Kendall County Comprehensive Land Plan and Ordinance Committee held a meeting to discuss potential future land uses south of the river along West Highpoint Road which is going to become South Eldamain Road as part of the Eldamain Road bridge and roadway expansion project. The bridge and roadway expansion has potential to provide development and land uses different than those projected when the county and city did their existing comprehensive plans. Kendall County is looking at designating the county portion of the areas east and west of S. Eldamain Road as mixed-use business which would allow for offices, wholesale, and light industrial uses. The county has asked if the city would consider changing its’ portion of land on the east side of S. Eldamain Road from estate/conservation residential land use to general industrial. Planner Engberg said that he is looking for comments from the council to take back to Kendall County. One item to consider is that the city’s 2016 comprehensive plan has a ten-year planning horizon. When the 2016 comprehensive plan was developed it was not thought that these outer edges of the city would be developed within ten years and the zoning designations were put in as a placeholder. Staff is looking to start the update process for a new comprehensive plan in 2023-2024 in order to have it completed by 2026. He mentioned the council might want to wait and evaluate this area once the S. Eldamain Road project is complete. He also mentioned that Metra Rail is currently conducting their study to see where rail access would go. Additionally, this area has no water or sanitary facilities yet. It should be noted that the comprehensive plan is a guide for development and is not set in stone. Community Development Director Noble said there are a few items for council to consider. One, is that when the city looks at changing its’ comprehensive plan, they get the owners with property in the area as stakeholders. She does not believe that the county has reached out to these landowners to see how they envision their property developing. She said that most likely if these properties develop, they will want to annex to the city so they can get their utilities from the city. She noted that at this point, city utilities do not extend to this area. Alderman Funkhouser commented that he thinks this makes sense to look at a higher use once the road improvement project is completed; however he has two concerns. The first is where the road makes the jog, immediately south of the river, the parcel of land where on the east side is forest preserve and on the west side is forest preserve. He feels this triangle of land from Fox Road to the new S. Eldamain Road and the forest preserve should be kept as estate residential because it is located between forest preserve land on both sides and he doesn’t think industrial should be located between the two forest preserves. His second concern is that for everything south of Fox Road to Route 71, the county is proposing the city convert an area of almost 3000 feet of depth. There is one county subdivision located near there, and he thinks the city may get a lot of pushback from those county residents. He thought that area should be made a little shallower and not extend that close to those residents. Mayor Purcell asked staff to forward the comments to the county. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Golf Outing Parks and Recreation Director Evans reported that the joint city/Yorkville Educational Foundation golf outing would be held on June 10th and they have close to 100 golfers. The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 5 of 7 Social Gathering Parks and Recreation Director Evans reported that the Social Gathering event would be held on June 11th from 6:30 p.m. to 9:30 p.m. at Riverfront Park. The Whiskey Romance Band will perform starting at 6:30 and there will be fireworks at 9:30. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT KenCom Alderman Funkhouser reported that KenCom held their quarterly board meeting and issued their press release for their license plate reader program that is being implemented. Aurora Area Convention & Visitors Bureau Alderman Funkhouser reported that the AACVB held their board meeting and discussed some of the business re-openings. The Paramount theater in Aurora will be opening as well as Raging Waves Waterpark in Yorkville. He said that finances for the AACVB exceeded their expectations during the pandemic. They are also exploring the idea of moving the AACVB offices to another location. STAFF REPORT No report. MAYOR’S REPORT (cont’d) COVID-19 Mayor Purcell thanked Lynn Dubajic for all of her hard work in helping the health department with the COVID clinic. He thanked the council for their support in letting the health department use the Prairie Pointe building for the COVID clinic as well as their support of Yorkville businesses during the pandemic. He also thanked the school board for keeping the Yorkville schools open during the pandemic and giving parents a choice between on-site versus remote learning for their children. City Building Updates (CC 2021-04) Administrator Olson said that in the next couple of meetings there will be discussion on the construction manager versus a general contractor for the Prairie Pointe building renovations. He will be sending out a tentative schedule for the construction buildout for the Prairie Pointe building. Staff is trying to lay out a schedule of the items that the council will need to review and approve. In general, the intent is to give council all of the big picture updates that need approval and then staff will be doing most of the internal approvals of the construction documents and bidding materials that are more administrative in nature. Administrator Olson said that staff did a walk-through of the Public Works building with Kluber last Thursday. Alderman Funkhouser asked about the potential public partnership with the Kendall Area Transit (KAT) for the Public Works facility. Administrator Olson said that Kendall County Administrator Koeppel had approached him and said that KAT, as a public transit agency, has availability to funding streams at the federal/state level that the city does not have access to. KAT currently has ~$300,000 to be used for a facility. They can’t use this money for rent and they can’t give it to Kendall County since the county is the parent entity of KAT. Kendall Area Transit is an entity that needs space and they might have access to funding if something could be worked out. Additionally, there might be some efficiencies to sharing Public Works space with KAT. It was asked how the contract would work with Kluber if the city is working with KAT. Administrator Olson said that the city contract was between the city and Kluber only. KAT would need to negotiate with Kluber separately and the county board would need to sign off on that contract. Kluber has indicated that if KAT also signs a contract with Kluber, there may be some cost efficiencies. PRESENTATIONS (cont’d) Water Study Alternative Water Source Study (AWSS) Update Overview (CC 2021-38) Jeffrey Freeman, from Engineering Enterprises, Inc., gave a presentation on water source sustainability options for the city (see attached). The purpose of the presentation was to give an overview of the water source study update that EEI conducted for the city which establishes the need for an alternative water source for the future. The city will work through the evaluation over the next several months in anticipation of making a decision by the end of the year as to which water source direction the city would The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 6 of 7 like to go. Implementation of a new water source could take up to a decade to put in place. When it comes to water source sustainability, the Illinois State Water Survey (ISWS) has been modeling the deep- water aquifer system. Currently, all of the city’s wells draw their water from a deep-water aquifer that covers seven states in the Midwest. Within the last few weeks, EEI received updated information from the ISWS. The ISWS modeling already shows a risk of declining well performance in portions of Kendall County. If communities keep using the deep-water aquifer as their sole source of water, and alternative water sources are not selected, by 2050, this risk area is projected to encompass Yorkville and by 2070, it is projected that there is a risk of well inoperability, especially during peak water use times. The aquifer is currently being pumped at an unsustainable rate. Alternative water supply sources which can be considered include the Fox River, Lake Michigan water via the Joliet Area Water Commission, Lake Michigan water via the DuPage Water Commission or Lake Michigan water through the Illinois Lake Water Company, which is a private utility company. Within the Yorkville region, if the Fox River is selected, a back-up supply source is still needed. The river will have a restricted low flow level which means that if the river is below a certain level, then the city would not be allowed to withdraw from the river; therefore, the city would need a back-up supply source of water to be able to meet the water demands in our system. Both Elgin and Aurora use the Fox River for water and both communities use their wells as their back-up water source. For example, Elgin currently uses 10% of the deep-water aquifer via their wells to supplement their water supply from the Fox River. If the Fox River is selected, there are two options: Yorkville could choose the Fox River independent from Montgomery or Oswego or a sub-region could be formed in which Montgomery, Oswego, and Yorkville could join together to utilize the Fox River as a source of water. If a sub-region is formed, there might be some economies of scale. A form of governance would need to be determined as well. The alternative to water from the Fox River is water from Lake Michigan. The Supreme Court has set a diversion limit on the amount of Lake Michigan water that can be used by Illinois. That limit is set at 3,200 cfs. The Illinois Department of Natural Resources (IDNR) manages the Lake Michigan Allocation and has indicated that currently there is sufficient diversion remaining to provide water to Joliet and the Joliet area communities that are currently considering connection. To use Lake Michigan water, there are three supply options: Joliet Area Water Commission, DuPage Water Commission, and the Illinois Lake Water Company/Plainfield. The Joliet Area Water Commission is a new system being formed which will be purchasing Lake Michigan water from the City of Chicago. There are currently twelve communities in discussion about joining this commission and if Yorkville chooses to join this commission now, there is an opportunity to be a charter member. A benefit of being a charter member is the ability to impact the governance of the commission by helping to formulate the bylaws for the commission. The DuPage Water Commission is an existing system that also purchases Lake Michigan water from the City of Chicago. It was organized in the 1980s and has twenty-three charter communities along with six subsequent communities for a total of twenty-nine communities currently being served. The commission is broken down into six districts and the 13 member Water Commission Board includes one municipal representative from each of the six districts, one county representative from each of the six districts, and the County Board Chairman who also serves as the Chairman of the Water Commission Board. There have been some initial discussions about representation by the Montgomery, Oswego, and Yorkville area and how that would be structured, but nothing has been finalized yet. The Illinois Lake Water Company/Plainfield is a private utility that brings Lake Michigan water from Bedford Park, who receives water from Chicago. In this option, Yorkville would just be purchasing water from a private utility per the contract with the utility. Engineer Freeman said there are several items to consider when making a decision on the alternative water source. Items to consider include costs, risk, water quality, management/staffing, control/governance, and sustainability/quantity. EEI is going to create a weighted decision matrix that council members can use to rank what is most important to them and their constituents. Engineer Freeman said that the Joliet Area Water Commission should have refined cost estimates ready in July or August. By September, the cost analysis should be completed for all alternatives. After the cost analysis is complete, there will be a public information/open house meeting. He expects to then have a detailed alternative water source study presentation for the City Council in October. It is anticipated that the council could select the alternative water source program in November or December. The Joliet system has said they would like a decision by the end of the year or the first of next year. ADDITIONAL BUSINESS None. The Minutes of the Regular Meeting of the City Council – June 8, 2021 – Page 7 of 7 CITIZEN COMMENTS Darren Crawford, President of the Yorkville Library Board of Trustees, mentioned that after listening to the water study presentation, the council might want to check into controlled system takeover by foreign or domestic ransomware groups. He suggested the council ask what type of control system is being used for the water system and what the protections are against malicious software. Additionally, if the system goes down, who gets priority first for water. He went on to make further comments regarding Library operations. He said it was mentioned that taxes were going to increase if the Library formed a Library District. Mr. Crawford said if they become a Library District, it will be the original boundaries of the city and no one’s taxes will go up because it will be the same levy and the only way is if they ask the community and the community will vote to join the district. When it comes to what happened with the preschool, he said when he was approached by the Mayor in January, he took the idea to the Library Board in good faith. He said they talked about three different options and he thought the final option looked good. Under legal advice from the Library’s attorney, he was told that the Library Board had to be careful not to do anything that would affect Library operations. That was why the board voted against the proposal. Regarding the comment about the vote taking place after everyone left, he said that was because a board member brought it up and said there was an item in the packet that wasn’t voted on and that is why the vote occurred after the Mayor and others had left the meeting. Cesar Chacon, spouse of a Library Board Trustee, thanked Aldermen Funkhouser and Milschewski for their comments during the discussion about the Library Board appointments. He said that not everyone understands how important the library is to a lot of constituents in the community. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion unanimously approved by a viva voce vote. Meeting adjourned at 9:20 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Bills for Payment City Council – June 22, 2021 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION12-112SUNFLOWERSSA42-420DEBTSERVICE83-830LIBRARYDEBTSERVICE01-120FINANCE15-155MOTORFUELTAX(MFT) 51-510WATEROPERATIONS84-840LIBRARYCAPITAL01-210POLICE23-216MUNICIPALBUILDING52-520SEWEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-230CITY-WIDECAPITAL72-720LANDCASH88-880DOWNTOWNTIF01-410STREETOPERATIONS25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPT95-XXXESCROWDEPOSIT11-111FOXHILLSSA25-225PARKS&RECREATIONCAPITAL 82-820LIBRARYOPERATIONSDATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:49:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/22/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534818 COMED COMMONWEALTH EDISON0663112230-052106/10/21 01 04/27-05/26 BEAVER LIFT52-520-54-00-548087.80INVOICE TOTAL:87.80 *1647065335-052106/01/21 01 04/29-05/28 SARAVANOS PUMP 52-520-54-00-5480171.35INVOICE TOTAL:171.35 *1651011130-052105/28/21 01 04/28-05/27 651 PRAIRIE POINTE 01-110-54-00-54803,975.39INVOICE TOTAL:3,975.39 *2947052031-052105/27/21 01 04/28-05/27 RT47 & RIVER23-230-54-00-5482274.67INVOICE TOTAL:274.67 *7110074020-052105/26/21 01 04/27-05/26 104 E VAN EMMON 01-110-54-00-5480253.92INVOICE TOTAL:253.92 *CHECK TOTAL:4,763.13534819 DIRENRGY DIRECT ENERGY BUSINESS1704705-211520045796 06/01/21 01 04/27-05/25 KENNEDY & MCHUGH 23-230-54-00-548256.79INVOICE TOTAL:56.79 *1704706-211550045830 06/04/21 01 04/30-05/31 RT34 & BEECHER 23-230-54-00-548262.63INVOICE TOTAL:62.63 *1704708-211530045807 06/02/21 01 04/28-05/26 1850 MARKETVIEW DR 23-230-54-00-548251.83INVOICE TOTAL:51.83 *1704709-211530045807 06/02/21 01 04/28-05/26 7 COUNTRYSIDE PKWY 23-230-54-00-548291.29INVOICE TOTAL:91.29 *1704710-211520045796 06/01/21 01 04/27-05/25 VAN EMMON LOT 23-230-54-00-548212.81INVOICE TOTAL:12.81 *1704712-211450045736 05/25/21 01 04/21-05/20 421 POPLAR23-230-54-00-54823,303.94INVOICE TOTAL:3,303.94 *)<Page 1 of 31 01-110ADMINISTRATION12-112SUNFLOWERSSA42-420DEBTSERVICE83-830LIBRARYDEBTSERVICE01-120FINANCE15-155MOTORFUELTAX(MFT) 51-510WATEROPERATIONS84-840LIBRARYCAPITAL01-210POLICE23-216MUNICIPALBUILDING52-520SEWEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-230CITY-WIDECAPITAL72-720LANDCASH88-880DOWNTOWNTIF01-410STREETOPERATIONS25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPT95-XXXESCROWDEPOSIT11-111FOXHILLSSA25-225PARKS&RECREATIONCAPITAL 82-820LIBRARYOPERATIONSDATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:49:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/22/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534819 DIRENRGY DIRECT ENERGY BUSINESS1704713-211440045727 05/24/21 01 04/20-05/19 FOX & PAVILLION 23-230-54-00-548263.52INVOICE TOTAL:63.52 *1704714-211520045796 06/01/21 01 04/28-05/26 MCHUGH RD23-230-54-00-548259.43INVOICE TOTAL:59.43 *1704715-211440045727 05/24/21 01 04/21-05/20 998 WHITE PLAINS 23-230-54-00-54827.39INVOICE TOTAL:7.39 *1704716-211530045807 06/02/21 01 04/28-05/27 1 COUNTRYSIDE PKWY 23-230-54-00-5482109.21INVOICE TOTAL:109.21 *1704721-211530045807 06/02/21 01 04/28-05/26 610 TOWER WELLS 51-510-54-00-54807,427.22INVOICE TOTAL:7,427.22 *1704722-211550045830 06/04/21 01 04/30-05/31 2921 BRISTOL RIDGE 51-510-54-00-54804,263.05INVOICE TOTAL:4,263.05 *1704723-211520045796 06/01/21 01 04/30-05/25 2224 TREMONT51-510-54-00-54805,043.64INVOICE TOTAL:5,043.64 *1704724-211480045777 05/28/21 01 04/16-05/16 3299 LEHMAN CR 51-510-54-00-54806,100.39INVOICE TOTAL:6,100.39 *CHECK TOTAL:26,653.14534820 DORNER DORNER PRODUCTS, INC157524-IN05/20/21 01 3 HYTROL CL DI BODY GLOBES 51-510-54-00-54451,635.89INVOICE TOTAL:1,635.89 *CHECK TOTAL:1,635.89534821 DYNEGY DYNEGY ENERGY SERVICES)<Page 2 of 31 01-110ADMINISTRATION12-112SUNFLOWERSSA42-420DEBTSERVICE83-830LIBRARYDEBTSERVICE01-120FINANCE15-155MOTORFUELTAX(MFT) 51-510WATEROPERATIONS84-840LIBRARYCAPITAL01-210POLICE23-216MUNICIPALBUILDING52-520SEWEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-230CITY-WIDECAPITAL72-720LANDCASH88-880DOWNTOWNTIF01-410STREETOPERATIONS25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPT 95-XXXESCROWDEPOSIT11-111FOXHILLSSA 25-225PARKS&RECREATIONCAPITAL 82-820LIBRARYOPERATIONSDATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:49:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/22/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534821 DYNEGY DYNEGY ENERGY SERVICES38664352105105/28/21 01 03/30-04/27 420 FAIRHAVEN 52-520-54-00-5480107.8402 03/31-04/28 6780 RT4751-510-54-00-548083.8403 04/27-05/25 456 KENNEDY RD 51-510-54-00-548074.3604 04/13-05/11 BRIDGE ST TANK 51-510-54-00-548056.0305 04/26-05/24 1106 PRAIRIE CR 52-520-54-00-548084.1006 04/27-05/25 301 E HYDRAULIC 79-795-54-00-548039.0107 04/01-04/29 FOXHILL LIFT52-520-54-00-548070.6808 04/26-05/24 872 PRAIRIE CR 79-795-54-00-548042.9209 04/13-05/11 GALENA PARK79-795-54-00-548032.3610 03/31-04/27 101 BRUELL ST 52-520-54-00-5480332.9911 04/26-05/24 1908 RAINTREE RD 51-510-54-00-5480242.4012 04/27-05/25 PRESTWICK LIFT 52-520-54-00-548092.2313 04/27-05/25 1991 CANNONBALL 51-510-54-00-5480153.8514 03/30-04/27 610 TOWER51-510-54-00-5480150.9515 04/27-05/25 276 WINDHAM LIFT 52-520-54-00-5480121.5716 04/27-05/25 133 E HYDRAULIC 79-795-54-00-548081.6417 03/30-04/27 1975 BRIDGE LIFT 52-520-54-00-5480310.61INVOICE TOTAL:2,077.38 *CHECK TOTAL:2,077.38534822 PRECISIO PRECISION PAVEMENT MARKINGS388405/04/21 01 ENGINEER'S PAYMENT ESTIMATE 15-155-60-00-6028 23,749.4202 #1 - 2020 STRIPING PROGRAM** COMMENT **INVOICE TOTAL:23,749.42 *CHECK TOTAL:23,749.42534823 RESOMANA RESOURCE MANAGEMENT ASSOCIATES21043-104/30/21 01 POLICE SERGEANT EXAM01-210-54-00-54111,195.56INVOICE TOTAL:1,195.56 *CHECK TOTAL:1,195.56)<Page 3 of 31 01-110ADMINISTRATION12-112SUNFLOWERSSA42-420DEBTSERVICE83-830LIBRARYDEBTSERVICE01-120FINANCE15-155MOTORFUELTAX(MFT) 51-510WATEROPERATIONS84-840LIBRARYCAPITAL01-210POLICE23-216MUNICIPALBUILDING52-520SEWEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT 23-230CITY-WIDECAPITAL72-720LANDCASH88-880DOWNTOWNTIF01-410STREETOPERATIONS25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINSTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPT 95-XXXESCROWDEPOSIT11-111FOXHILLSSA 25-225PARKS&RECREATIONCAPITAL 82-820LIBRARYOPERATIONSDATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:49:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/22/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534824 UNIVOFIL UNIVERSITY OF ILLINOISUPI1035405/04/21 01 BASIC LAW ENFORCEMENT01-210-54-00-5412 18,060.0002 TRAINING FOR NEW OFFICERS** COMMENT **03 CARUSO, NICKELS & SHAPIAMA** COMMENT **INVOICE TOTAL:18,060.00 *CHECK TOTAL:18,060.00534825 YORKACE YORKVILLE ACE & RADIO SHACK171546-2008/05/20 01 KEYS52-520-56-00-56202.20INVOICE TOTAL:2.20 *17196510/05/20 01 SCREWS, CLIPS01-410-56-00-56203.50INVOICE TOTAL:3.50 *172322804/21/21 01 KEYS01-410-56-00-56209.98INVOICE TOTAL:9.98 *17295803/09/21 01 CHAIN LOOP01-410-56-00-563039.98INVOICE TOTAL:39.98 *17296403/11/21 01 BATTERIES51-510-56-00-566534.97INVOICE TOTAL:34.97 *CHECK TOTAL:90.63TOTAL AMOUNT PAID:78,225.15)<Page 4 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/10/21UNITED CITY OF YORKVILLETIME: 08:03:58MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------131187 KCR KENDALL COUNTY RECORDER'S 06/04/216132306/04/21 01 FILED 1 NEW UTILITY LIEN AND 51-510-54-00-5448469.0002 RELEASED 6 EXISTING UTILITY** COMMENT **03 LIENS** COMMENT **INVOICE TOTAL:469.00 *CHECK TOTAL:469.00TOTAL AMOUNT PAID:469.00Page 5 of 31 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 06/11/21 UNITED CITY OF YORKVILLE TIME: 11:54:22 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/11/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534817 EUCLIDBE EUCLID BEVERAGESOCIAL2021 06/11/21 01 BEVERAGE COST FOR 2021 SOCIAL 79-795-56-00-5606 2,112.2502 GATHERING EVENT ** COMMENT **INVOICE TOTAL: 2,112.25 *CHECK TOTAL: 2,112.25TOTAL AMOUNT PAID: 2,112.25Page 6 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534826 AACVB AURORA AREA CONVENTION21-MAY06/09/21 01 MAY 2021 ALL SEASON HOTEL TAX 01-640-54-00-548146.89INVOICE TOTAL:46.89 *CHECK TOTAL:46.89534827 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1174952-IN05/18/21 01 LIGHTS24-216-56-00-56562,784.00INVOICE TOTAL:2,784.00 *1176521-IN05/21/21 01 FAN24-216-56-00-565689.50INVOICE TOTAL:89.50 *1176687-IN05/21/21 01 BLOCK LUGS, LIGHTING MATERIALS 24-216-56-00-5656719.13INVOICE TOTAL:719.13 *1177944-IN05/26/21 01 FAN24-216-56-00-5656179.00INVOICE TOTAL:179.00 *CHECK TOTAL:3,771.63D002102 ANTPLACE ANTHONY PLACE YORKVILLE LPJULY 202106/01/21 01 CITY OF YORKVILLE HOUSING01-640-54-00-5427829.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH ** COMMENT **04 OF JULY 2021** COMMENT **INVOICE TOTAL:829.00 *DIRECT DEPOSIT TOTAL:829.00534828 BACKROAD DAVID E MILLER2021 RVR FST06/10/21 01 2021 RIVER FEST BAND79-795-56-00-56062,500.00INVOICE TOTAL:2,500.00 *CHECK TOTAL:2,500.00FY 22Page 7 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534829 BEEBED DAVID BEEBEMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00534830 BENNETTG BENNETT, GARY L.05262105/26/21 01 JUN-DEC 2021 BRUSH DISPOSAL01-540-54-00-5443600.00INVOICE TOTAL:600.00 *CHECK TOTAL:600.00534831 BNYMGLOB THE BANK OF NEW YORK MELLON252-238802106/01/21 01 2013 BOND ADMIN FEE82-820-54-00-54981,100.00INVOICE TOTAL:1,100.00 *CHECK TOTAL:1,100.00534832 BOYDSIGN BOYD SIGNS & GRAPHICS68205/26/21 01 GREAT LAKES SPELLER FLASHER79-790-56-00-5695955.45INVOICE TOTAL:955.45 *CHECK TOTAL:955.45534833 BULLINGJ JOSLYN T. BULLINGTONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-5462200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00534834 BULLINJA JACKSON BULLINGTONFY 22Page 8 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534834 BULLINJA JACKSON BULLINGTONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00534835 CAPERSCAPERS LLCINV-088506/01/21 01 SOFTWARE MAINTENANCE AGREEMENT 01-210-54-00-54625,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:5,000.00534836 COMED COMMONWEALTH EDISON0435057364-052105/25/21 01 04/27-05/25 RT126 & STAGECOACH 23-230-54-00-54825.30INVOICE TOTAL:5.30 *6819027011-052106/03/21 01 04/27-06/02 PR BUILDINGS79-795-54-00-5480171.90INVOICE TOTAL:171.90 *7982120022-052106/01/21 01 04/28-05/27 609 N BRIDGE01-110-54-00-548016.40INVOICE TOTAL:16.40 *CHECK TOTAL:193.60534837 COREMAIN CORE & MAIN LPO22703905/14/21 01 METER COUPLING51-510-56-00-5664782.16INVOICE TOTAL:782.16 *O25720405/21/21 01 METER WIRE51-510-56-00-5664423.10INVOICE TOTAL:423.10 *CHECK TOTAL:1,205.26FY 22Page 9 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534838 COXLAND COX LANDSCAPING LLC19123306/05/21 01 MAY 2021 LAWN MOWING11-111-54-00-54951,266.68INVOICE TOTAL:1,266.68 *19123406/05/21 01 MAY 2021 LAWN MOWING12-112-54-00-54951,100.00INVOICE TOTAL:1,100.00 *CHECK TOTAL:2,366.68534839 DEESTTHOMAS DEESMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-5462110.00INVOICE TOTAL:110.00 *CHECK TOTAL:110.00534840 DELAGE DLL FINANCIAL SERVICES INC7253875005/17/21 01 JUN 2021 COPIER LEASE01-110-54-00-5485113.4602 JUN 2021 COPIER LEASE01-120-54-00-548575.6403 JUN 2021 COPIER LEASE01-220-54-00-5485189.1004 JUN 2021 COPIER LEASE01-210-54-00-5485299.1005 JUN 2021 COPIER LEASE01-410-54-00-548544.6706 JUN 2021 COPIER LEASE51-510-54-00-548544.6707 JUN 2021 COPIER LEASE52-520-54-00-548544.6708 JUN 2021 COPIER LEASE79-790-54-00-548594.5509 JUN 2021 COPIER LEASE79-795-54-00-548594.54INVOICE TOTAL:1,000.40 *7253881405/17/21 01 JUL 2021 MANAGED PRNT SERVICES 01-110-54-00-5485112.3302 JUL 2021 MANAGED PRNT SERVICES 01-210-54-00-5485112.3303 JUL 2021 MANAGED PRNT SERVICES 01-120-54-00-548537.4404 JUL 2021 MANAGED PRNT SERVICES 51-510-54-00-548550.1805 JUL 2021 MANAGED PRNT SERVICES 52-520-54-00-548512.3606 JUL 2021 MANAGED PRNT SERVICES 01-410-54-00-548512.36INVOICE TOTAL:337.00 *CHECK TOTAL:1,337.40FY 22Page 10 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534841 DORNER DORNER PRODUCTS, INC157484-IN05/19/21 01 CLA-VAL MODEL REPAIR51-510-54-00-5445243.00INVOICE TOTAL:243.00 *CHECK TOTAL:243.00534842 DUTEKTHOMAS & JULIE FLETCHER101410505/17/21 01 BALL VALVE, FITTING52-520-56-00-562872.00INVOICE TOTAL:72.00 *CHECK TOTAL:72.00534843 FIRST FIRST PLACE RENTAL32203405/25/21 01 TRENCHER RENTAL01-410-54-00-5485216.60INVOICE TOTAL:216.60 *CHECK TOTAL:216.60534844 FIRSTRSP FIRST RESPONDERS WELLNESS869906/01/21 01 WELLNESS CHECKS01-210-54-00-54125,600.00INVOICE TOTAL:5,600.00 *CHECK TOTAL:5,600.00534845 FOXVALLE FOX VALLEY TROPHY & AWARDS3678705/27/21 01 CRUISE NIGHT TROPHIES79-795-56-00-560656.00INVOICE TOTAL:56.00 *CHECK TOTAL:56.00534846 GARDKOCH GARDINER KOCH & WEISBERGFY 22Page 11 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534846 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-383006/09/21 01 KIMBALL HILL I MATTERS01-640-54-00-54611,906.00INVOICE TOTAL:1,906.00 *H-3586C-383206/09/21 01 NICHOLSON MATTERS01-640-54-00-5461308.00INVOICE TOTAL:308.00 *CHECK TOTAL:2,214.00534847 GLATFELT GLATFELTER UNDERWRITING SRVS.188055121-605/31/21 01 LIABILITY INS INSTLLMNT#601-640-52-00-523111,172.9602 LIABILITY INS INSTLLMNT#6-PR 01-640-52-00-52312,272.8503 LIABILITY INS INSTLLMNT#6 51-510-52-00-52311,059.5204 LIABILITY INS INSTLLMNT#6 52-520-52-00-5231478.5905 LIABILITY INS INSTLLMNT#6 82-820-52-00-5231903.08INVOICE TOTAL:15,887.00 *CHECK TOTAL:15,887.00534848 GOLINSKA ANDREW GOLINSKIMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546235.00INVOICE TOTAL:35.00 *CHECK TOTAL:35.00534849 GOSSAALLEN R. GOSSMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00534850 GRANDREN GRAND RENTAL STATIONFY 22Page 12 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534850 GRANDREN GRAND RENTAL STATION3715105/28/21 01 BEER TABLES FOR MARGARITAS EN 79-795-56-00-5606222.0002 MAYO** COMMENT **INVOICE TOTAL:222.00 *CHECK TOTAL:222.00534851 GRIFFINC COLIN GRIFFINMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00534852 HANSONEETHAN HANSONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00534853 HAWKINSJ JACKSON HAWKINSONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546295.00INVOICE TOTAL:95.00 *CHECK TOTAL:95.00534854 HOOPERNNOLAN HOOPERMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546245.00INVOICE TOTAL:45.00 *CHECK TOTAL:45.00534855 IMPACT IMPACT NETWORKING, LLCFY 22Page 13 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534855 IMPACT IMPACT NETWORKING, LLC214443505/26/21 01 MAY 2021 COPY CHARGES01-110-54-00-543084.4002 MAY 2021 COPY CHARGES01-120-54-00-543028.1303 MAY 2021 COPY CHARGES01-220-54-00-543049.3504 MAY 2021 COPY CHARGES01-210-54-00-543077.7505 MAY 2021 COPY CHARGES01-410-54-00-54625.1306 MAY 2021 COPY CHARGES51-510-54-00-54305.1307 MAY 2021 COPY CHARGES52-520-54-00-54305.1308 MAY 2021 COPY CHARGES79-790-54-00-546239.3209 MAY 2021 COPY CHARGES79-790-54-00-546239.31INVOICE TOTAL:333.65 *CHECK TOTAL:333.65534856 IMPERINV IMPERIAL INVESTMENTSAPR 2021-REBATE06/08/21 01 APR 2021 BUS. DIST.TAX REBATE 01-000-24-00-24885,393.10INVOICE TOTAL:5,393.10 *CHECK TOTAL:5,393.10534857 INGEMUNS INGEMUNSON LAW OFFICES LTD908306/01/21 01 05/03 & 05/10 ADMIN HEARINGS 01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00534858 IRVINGSSTEPHEN IRVING06032106/03/21 01 UMPIRE79-795-54-00-5462160.00INVOICE TOTAL:160.00 *CHECK TOTAL:160.00534859 IRWAILLINOIS RURAL WATERFY 22Page 14 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534859 IRWAILLINOIS RURAL WATER3031205/18/21 01 2021 MEMBERSHIP RENEWAL51-510-54-00-5460508.00INVOICE TOTAL:508.00 *CHECK TOTAL:508.00534860 KENCOMKENCOM PUBLIC SAFETY DISPATCH36803/10/21 01 TYLER/NEW WORLD MAINTENANCE 01-640-54-00-544913,692.8902 AGREEMENT RENEWAL** COMMENT **INVOICE TOTAL:13,692.89 *CHECK TOTAL:13,692.89534861 KENDCROS KENDALL CROSSING, LLCBD REBATE 04/2106/08/21 01 APR 2021 BUSINESS TAX REBATE 01-000-24-00-24872,716.32INVOICE TOTAL:2,716.32 *CHECK TOTAL:2,716.32534862 KONEINCKONE INC.95988953106/01/21 01 JUN 2021 ELEVATOR MAINTENANCE 24-216-54-00-5446165.76INVOICE TOTAL:165.76 *CHECK TOTAL:165.76534863 LAUTAMEN LAUTERBACH & AMEN, LLP5618005/31/21 01 FOR PROFESSIONAL SERVICES01-120-54-00-541415,000.0002 RENDERED IN CONNECTION WITH ** COMMENT **03 THE AUDIT OF THE FINANCIAL** COMMENT **04 STATEMENTS FOR FYE 2021** COMMENT **INVOICE TOTAL:15,000.00 *CHECK TOTAL:15,000.00FY 22Page 15 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534864 LIPSCOJA JACOB LIPSCOMBMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00534865 LOHERGGAVIN DANIEL LOHERMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00534866 MARINEBI INNOVATIVE WATER CARE LLC2021-01690-0005/19/21 01 SEASONAL SERVICE AGREEMENT12-112-54-00-5416817.00INVOICE TOTAL:817.00 *CHECK TOTAL:817.00534867 MARKER MARKER INC807 FREEMONT06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:5,000.00534868 MCCUE MC CUE BUILDERS, INC.1172 TAUS CIRCLE 06/08/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *541 OMAHA DR06/08/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:10,000.00FY 22Page 16 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534869 MCCURDYK KYLE DEAN MCCURDYMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-5462175.00INVOICE TOTAL:175.00 *CHECK TOTAL:175.00534870 MEHOCHKR RYAM MEHOCHKOMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546290.00INVOICE TOTAL:90.00 *CHECK TOTAL:90.00534871 MENLANDMENARDS - YORKVILLE15204-2105/19/21 01 PEX BLUE STICK, CABLE TIES, 79-790-56-00-564046.2602 BUG SPRAY** COMMENT **INVOICE TOTAL:46.26 *1520505/19/21 01 SIDING, CAULK, PVC TRIM79-790-56-00-564088.01INVOICE TOTAL:88.01 *1529905/20/21 01 WEED KILLER79-790-56-00-564027.76INVOICE TOTAL:27.76 *1569205/24/21 01 GARBAGE BAGS, SOAP, BUG SPRAY 52-520-56-00-562068.94INVOICE TOTAL:68.94 *1569305/24/21 01 CHARGER79-790-56-00-562028.99INVOICE TOTAL:28.99 *1569405/24/21 01 PAINT79-790-56-00-564069.96INVOICE TOTAL:69.96 *1574505/24/21 01 DUST PAN79-795-56-00-56070.99INVOICE TOTAL:0.99 *FY 22Page 17 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534871 MENLAND MENARDS - YORKVILLE1587505/26/21 01 DUCT SEALING COMPOUND51-510-56-00-56204.18INVOICE TOTAL:4.18 *15876-2105/26/21 01 CUP LINERS, BRUSH, FLEXIO 3000 79-790-56-00-5640180.93INVOICE TOTAL:180.93 *1593205/26/21 01 BUNGEE SET79-795-56-00-560615.92INVOICE TOTAL:15.92 *16056-2105/28/21 01 NIPPLES51-510-56-00-56389.87INVOICE TOTAL:9.87 *CHECK TOTAL:541.81534872 MIDAMMID AMERICAN WATER188426A05/25/21 01 METAL PIPE, COUPLING01-410-56-00-5640836.80INVOICE TOTAL:836.80 *CHECK TOTAL:836.80534873 MIDWSALT MIDWEST SALTP45794406/01/21 01 BULK ROCK SALT51-510-56-00-56382,716.77INVOICE TOTAL:2,716.77 *P45796106/02/21 01 BULK ROCK SALT51-510-56-00-56382,781.03INVOICE TOTAL:2,781.03 *CHECK TOTAL:5,497.80534874 MUNICODE MUNICODE0035893406/08/21 01 CODE OF ORDINANCES UPDATE01-110-54-00-54511,242.00INVOICE TOTAL:1,242.00 *CHECK TOTAL:1,242.00FY 22Page 18 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534875 NEOPOST QUADIENT FINANCE USA, INC060321-PR06/03/21 01 POSTAGE MACHINE REFILL79-000-14-00-1410300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00534876 NICORNICOR GAS00-41-22-8748 4-0521 06/02/21 01 05/03-06/02 1107 PRAIRIE01-110-54-00-548043.62INVOICE TOTAL:43.62 *15-4-61-3532 5-0521 06/02/21 01 05/03-06/02 1991 CANNONBALL 01-110-54-00-548044.74INVOICE TOTAL:44.74 *15-41-50-1000 6-0521 06/03/21 01 05/03-06/02 804 GAME FARM RD 01-110-54-00-5480218.57INVOICE TOTAL:218.57 *20-52-56-2042 1-0521 05/28/21 01 04/29-05/28 420 FAIRHAVEN 01-110-54-00-5480126.80INVOICE TOTAL:126.80 *40-52-64-8356 1-0521 06/04/21 01 05/05-06/04 102 E VAN EMMON 01-110-54-00-5480143.12INVOICE TOTAL:143.12 *61-60-41-1000 9-0521 06/04/21 01 05/04-06/03 610 TOWER01-110-54-00-5480135.64INVOICE TOTAL:135.64 *83-80-00-1000 7-0521 06/04/21 01 05/04-06/03 610 TOWER UNIT B 01-110-54-00-548058.64INVOICE TOTAL:58.64 *95-16-10-1000 4-0521 06/04/21 01 05/04-06/03 1 RT4701-110-54-00-548039.53INVOICE TOTAL:39.53 *CHECK TOTAL:810.66D002103 ORRKKATHLEEN FIELD ORR & ASSOC.FY 22Page 19 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002103 ORRKKATHLEEN FIELD ORR & ASSOC.1654206/04/21 01 MISC CITY LEGAL MATTERS01-640-54-00-54564,653.0002 DOWNTOWN TIF LEGAL MATTERS88-880-54-00-5462330.0003 DOWNTOWN TIF II LEGAL MATTERS 89-890-54-00-546288.0004 GRAND RESERVE LEGAL MATTERS 90-163-00-00-00111,760.0005 MEETINGS01-640-54-00-54561,000.00INVOICE TOTAL:7,831.00 *DIRECT DEPOSIT TOTAL:7,831.00534877 PEARSONS STEVE PEARSONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00534878 PEPSIPEPSI-COLA GENERAL BOTTLE5168180906/01/21 01 BEECHER CONCESSION DRINKS 79-795-56-00-5607181.61INVOICE TOTAL:181.61 *CHECK TOTAL:181.61534879 PITSTOP PIT STOPPS37451906/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620182.0002 SERVICE-TOWN SQUARE PARK** COMMENT **INVOICE TOTAL:182.00 *PS37452006/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620262.0002 SERVICE-RIVERFRONT PARK** COMMENT **INVOICE TOTAL:262.00 *PS37452106/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.00FY 22Page 20 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534879 PITSTOP PIT STOPPS37452106/03/21 02 SERVICE-VAN EMMON PARK** COMMENT **INVOICE TOTAL:80.00 *PS37452206/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-FOX HILL WEST** COMMENT **INVOICE TOTAL:80.00 *PS37452306/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-FOX HILL EAST** COMMENT **INVOICE TOTAL:80.00 *PS37452406/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620182.0002 SERVICE-BEECHER PARK** COMMENT **INVOICE TOTAL:182.00 *PS37452506/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-ROTARY PARK** COMMENT **INVOICE TOTAL:80.00 *PS37452606/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620102.0002 SERVICE-SPLASH PAD** COMMENT **INVOICE TOTAL:102.00 *PS37452706/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620118.9302 SERVICE-BRISTOL BAY** COMMENT **INVOICE TOTAL:118.93 *PS37452806/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-BRIDGE PARK** COMMENT **INVOICE TOTAL:80.00 *PS37452906/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620102.0002 SERVICE-AMERICAN LEGION** COMMENT **INVOICE TOTAL:102.00 *FY 22Page 21 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534879 PITSTOP PIT STOPPS37453006/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-RAINTREE PARK** COMMENT **INVOICE TOTAL:80.00 *PS37453106/12/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-CANNONBALL RIDGE** COMMENT **INVOICE TOTAL:80.00 *PS37453206/12/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-GREEN PARK** COMMENT **INVOICE TOTAL:80.00 *PS37453406/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620160.0002 SERVICE-RIEMENSCHNEIDER PARK** COMMENT **INVOICE TOTAL:160.00 *PS37453506/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620469.0002 SERVICE-BRISTOL BAY PARK** COMMENT **INVOICE TOTAL:469.00 *PS37453606/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-SLEEPING STONES PARK ** COMMENT **INVOICE TOTAL:80.00 *PS37453706/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620392.0002 SERVICE-DOWNTOWN** COMMENT **INVOICE TOTAL:392.00 *PS37453806/03/21 01 05/07-06/03 PORTOLET79-795-56-00-5620400.0002 SERVICE-SOUTHBANK BBQ** COMMENT **INVOICE TOTAL:400.00 *PS37453906/03/21 01 05/07-06/03 PORTOLET79-795-56-00-562080.0002 SERVICE-HIDING SPOT PARK** COMMENT **INVOICE TOTAL:80.00 *CHECK TOTAL:3,169.93FY 22Page 22 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534880 PRINTSRC LAMBERT PRINT SOURCE, LLC222406/08/21 01 GOLF OUTING GOLF BALL KIT79-795-56-00-5606480.00INVOICE TOTAL:480.00 *222506/08/21 01 GOLF OUTING SIGNS & BANNERS 79-795-56-00-5606602.10INVOICE TOTAL:602.10 *222706/08/21 01 GOLF OUTING SIGNS79-795-56-00-560622.50INVOICE TOTAL:22.50 *CHECK TOTAL:1,104.60534881 R0001975 RYAN HOMES2002 SQUIRE06/02/21 01 SECURITY GUARANTEE REFUND01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *2007 SQUIRE06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:12,500.00534882 R0002288 LENNAR1052 CANARY06/02/21 01 SECURITY GUARANTEE REFUND01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *1054 CANARY06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *1062 CANARY06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *1196 HAWK HOLLOW 06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415375.00INVOICE TOTAL:375.00 *FY 22Page 23 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534882 R0002288 LENNAR2154 HARFIELD06/02/21 01 SECURITY GUARANTEE REFUND01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *545 MANCHESTER06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24151,000.00INVOICE TOTAL:1,000.00 *569 MANCHESTER06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *574 COACH06/02/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:31,375.00534883 REDWING RED WING STORE - AURORA2021061003940006/10/21 01 WORK BOOTS-SOELKE52-520-56-00-5600170.99INVOICE TOTAL:170.99 *CHECK TOTAL:170.99534884 RICHJEFF JEFF RICHARDSONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00534885 RIETZRROBERT L. RIETZ JR.06032106/03/21 01 UMPIRE79-795-54-00-5462120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00FY 22Page 24 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534886 ROBERTSE EMMA ROBERTSMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00D002104 RUNYONM MARK RUNYONMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546255.00INVOICE TOTAL:55.00 *DIRECT DEPOSIT TOTAL:55.00534887 SCHMIDTB BRYSON SCHMIDTMAY 26-JUNE 0706/10/21 01 UMPIRE79-795-54-00-546295.00INVOICE TOTAL:95.00 *CHECK TOTAL:95.00534888 SEBISSEBIS DIRECT3290705/11/21 01 APR 2021 UTILITY BILLING01-120-54-00-5430359.6702 APR 2021 UTILITY BILLING51-510-54-00-5430481.8803 APR 2021 UTILITY BILLING52-520-54-00-5430224.8004 APR 2021 UTILITY BILLING79-795-54-00-5426261.88INVOICE TOTAL:1,328.23 *CHECK TOTAL:1,328.23534889 SHOREWOO SHOREWOOD HOME & AUTO01-25241106/08/21 01 MOWER25-225-60-00-606011,999.00INVOICE TOTAL:11,999.00 *CHECK TOTAL:11,999.00FY 22Page 25 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534890 SHOWALT SHOWALTER ROOFING SERVICE, INC4003506/08/21 01 LIBRARY ROOFING REPAIR82-820-54-00-54952,067.00INVOICE TOTAL:2,067.00 *CHECK TOTAL:2,067.00534891 SUBURLAB SUBURBAN LABORATORIES INC.18938405/28/21 01 COLIFORM51-510-54-00-5429434.00INVOICE TOTAL:434.00 *CHECK TOTAL:434.00534892 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC2021045605/24/21 01 ASPHALT23-230-56-00-56321,955.80INVOICE TOTAL:1,955.80 *CHECK TOTAL:1,955.80534893 TKBASSOC TKB ASSOCIATES, INC.1429505/17/21 01 LASERFICHE SERVER ANNUAL01-640-54-00-54502,719.0002 RENEWAL** COMMENT **INVOICE TOTAL:2,719.00 *CHECK TOTAL:2,719.00534894 TRAFFICTRAFFIC CONTROL CORPORATION12886205/20/21 01 COLLARED NIPPED01-410-54-00-543563.00INVOICE TOTAL:63.00 *CHECK TOTAL:63.00534895 UAPEVENT UAP ENTERPRISES LLCFY 22Page 26 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534895 UAPEVENT UAP ENTERPRISES LLC2021 RVR FST06/10/21 01 2021 RIVER FEST BAND -79-795-56-00-56061,500.0002 NASHVILLE ELECTRIC** COMMENT **INVOICE TOTAL:1,500.00 *CHECK TOTAL:1,500.00534896 UAPEVENT UAP ENTERPRISES LLC2021 RVR FST 206/10/21 01 2021 RIVER FEST BAND -79-795-56-00-5606750.0002 PRAIRIE STATION** COMMENT **INVOICE TOTAL:750.00 *CHECK TOTAL:750.00534897 VERMONTVERMONT SYSTEMS6999104/27/21 01 RECTRAC/WEBTRAC ANNUAL79-795-54-00-54625,538.0002 MAINTENANCE RENEWAL** COMMENT **INVOICE TOTAL:5,538.00 *CHECK TOTAL:5,538.00534898 VOITIKM MICHAEL VOITIK06032106/03/21 01 UMPIRE79-795-54-00-5462160.00INVOICE TOTAL:160.00 *CHECK TOTAL:160.00534899 WHISKEY CRAIG COX2021 RVR FST06/10/21 01 2021 RIVERFEST BAND79-795-56-00-56061,600.00INVOICE TOTAL:1,600.00 *CHECK TOTAL:1,600.00FY 22Page 27 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL 01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534900 WILLMAN WILLMAN & GROESCH425605/25/21 01 703 TERI LN SIDEWALK REPAIR23-230-60-00-6041640.00INVOICE TOTAL:640.00 *CHECK TOTAL:640.00534901 WIREWIZ WIRE WIZARD OF ILLINOIS, INC35578306/01/21 01 JULY-SEPT ALARM MONITORING AT 52-520-54-00-5444138.0002 LIFT STATIONS** COMMENT **INVOICE TOTAL:138.00 *CHECK TOTAL:138.00D002105 YBSDYORKVILLE BRISTOL2021.00506/09/21 01 JUN 2021 LANDFILL EXPENSE51-510-54-00-544514,158.08INVOICE TOTAL:14,158.08 *21-MAY06/03/21 01 MAY 2021 SANITARY FEES95-000-24-00-2450337,235.41INVOICE TOTAL:337,235.41 *MAY-2106/03/21 01 MAY 2021 PERMIT FEES95-000-24-00-245411,200.00INVOICE TOTAL:11,200.00 *DIRECT DEPOSIT TOTAL:362,593.49534902 YORKACE YORKVILLE ACE & RADIO SHACK17338705/14/21 01 CHAIN LOOP01-410-56-00-563084.96INVOICE TOTAL:84.96 *17352006/02/21 01 STRING TRIMMER01-410-56-00-5630305.99INVOICE TOTAL:305.99 *CHECK TOTAL:390.95FY 22Page 28 of 31 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS84-840 LIBRARY CAPITAL01-210 POLICE23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-230 CITY-WIDE CAPITAL72-720 LAND CASH88-880 DOWNTOWN TIF01-410 STREET OPERATIONS25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINSTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPT95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA25-225 PARKS & RECREATION CAPITAL82-820 LIBRARY OPERATIONS DATE: 06/15/21UNITED CITY OF YORKVILLETIME: 15:55:14PRE-CHECK RUN EDITID: AP211001.W0WINVOICES DUE ON/BEFORE 06/22/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE# DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------534903 YORKPRPC YORKVILLE PARK & REC2021 RVR FST06/03/21 01 2021 RIVERFEST START UP CASH 79-795-56-00-56063,000.00INVOICE TOTAL:3,000.00 *CHECK TOTAL:3,000.00534904 YOUNGMMARLYS J. YOUNG05182106/07/21 01 05/18/21 PW MEETING MINUTES01-110-54-00-546253.75INVOICE TOTAL:53.75 *CHECK TOTAL:53.75534905 00000000 TOTAL DEPOSIT06222106/22/21 01 TOTAL DIRECT DEPOSITS371,308.49INVOICE TOTAL:371,308.49 *< THIS CHECK IS USED TO BALANCE YOUR ACCOUNT FOR DIRECT DEPOSITS > CHECK TOTAL:371,308.49TOTAL CHECKS PAID:191,342.16TOTAL DEPOSITS PAID:371,308.49TOTAL AMOUNT PAID:562,650.65FY 22Page 29 of 31 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION22,668.83$ -$22,668.83 2,535.17$ 1,708.19$ 26,912.19$ FINANCE17,257.12 -17,257.12 1,933.93 1,310.64 20,501.69$ POLICE135,315.62 6,282.94 141,598.56 719.52 10,548.78 152,866.86$ COMMUNITY DEV.27,853.09 -27,853.09 3,127.81 2,095.16 33,076.06$ STREETS18,006.47 -18,006.47 1,957.85 1,294.06 21,258.38$ WATER18,259.07 408.84 18,667.91 2,037.37 1,367.35 22,072.63$ SEWER10,238.12 -10,238.12 1,137.45 749.50 12,125.07$ PARKS26,431.63 -26,431.63 2,800.13 1,966.95 31,198.71$ RECREATION14,212.63 -14,212.63 1,376.71 1,072.32 16,661.66$ LIBRARY14,859.84 -14,859.84 975.83 1,101.16 16,936.83$ TOTALS305,102.42$ 6,691.78$ 311,794.20$ 18,601.77$ 23,214.11$ 353,610.08$ TOTAL PAYROLL353,610.08$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 11, 2021Page 30 of 31 ACCOUNTS PAYABLE DATE FY 21 City Check Register - FY 21 (Pages 1 - 4)06/22/2021 78,225.15$ SUB-TOTAL: 78,225.15$ FY 22 Clerk's Check #131187 Kendall County Recorder - FY 22 (Page 5)06/04/2021 469.00$ Manual City Check Register - FY 22 (Page 6)06/11/2021 2,112.25 City Check Register - FY 22 (Pages 7 - 29)06/08/2021 562,650.65 SUB-TOTAL:$565,231.90 Bi - Weekly (Page 30)06/11/2021 353,610.08$ SUB-TOTAL:353,610.08$ TOTAL DISBURSEMENTS:997,067.13$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, June 22, 2021 PAYROLL Page 31 of 31 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number ADM 2021-24 Treasurer’s Report for March, April, and May 2021 City Council – June 22, 2021 ADM 06-16-21 Moved forward to CC consent agenda. ADM 2021-24 Majority Approval Rob Fredrickson Finance Name Department Beginning Fund Balance March Revenues YTD Revenues Revenue Budget % of Budget March Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 7,512,060$ 1,540,398$ 17,519,360$ 17,336,736$ 101% 1,246,318$ 14,090,683$ 17,652,382$ 80% 10,940,737$ Special Revenue Funds15 - Motor Fuel Tax 695,707 260,961 1,364,069 813,861 168% 33,451 804,389 1,117,462 72% 1,255,387 79 - Parks and Recreation 411,485 188,127 1,641,104 2,247,300 73% 144,478 1,645,336 2,616,762 63% 407,253 72 - Land Cash 247,841 2,477 18,202 33,858 54% - 225,873 240,287 94% 40,170 87 - Countryside TIF (1,141,784) - 151,422 153,965 98% 956 219,794 222,486 99% (1,210,156) 88 - Downtown TIF (1,237,549) - 70,677 76,000 93% 3,415 278,643 306,052 91% (1,445,514) 89 - Downtown TIF II (73,799) - 47,342 25,000 0% 165 21,357 44,500 48% (47,814) 11 - Fox Hill SSA 13,492 - 16,034 16,034 100% - 18,198 37,326 49% 11,328 12 - Sunflower SSA (16,200) - 20,363 20,363 100% 2,450 11,632 20,326 57% (7,469) Debt Service Fund42 - Debt Service - 27,219 301,100 323,225 93% - 323,225 323,225 100% (22,125) Capital Project Funds25 - Vehicle & Equipment 511,692 70,116 498,355 553,323 90% 30,393 513,299 756,294 68% 496,748 23 - City-Wide Capital 588,155 89,859 1,618,822 1,381,670 117% 82,794 2,921,735 3,669,147 80% (714,758) Enterprise Funds *51 - Water 3,268,245 90,579 4,624,031 4,652,087 99% 276,430 4,311,686 5,828,132 74% 3,580,590 *52 - Sewer 1,222,388 43,945 1,637,109 1,817,867 90% 54,020 2,148,163 2,286,552 94% 711,334 Library Funds82 - Library Operations 578,607 2,606 1,624,629 1,647,343 99% 55,191 1,519,740 1,664,378 91% 683,496 84 - Library Capital 123,583 12,414 100,293 50,500 199% 4,737 48,679 75,500 64% 175,197 Total Funds 12,703,923$ 2,328,700$ 31,252,912$ 31,149,132$ 100% 1,934,798$ 29,102,429$ 36,860,811$ 79% 14,854,405$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending March 31, 2021Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Beginning Fund Balance April Revenues YTD Revenues Revenue Budget % of Budget April Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 7,512,060$ 1,465,392$ 18,984,752$ 17,336,736$ 110% 1,437,443$ 15,522,228$ 17,652,382$ 88% 10,974,584$ Special Revenue Funds15 - Motor Fuel Tax 695,707 53,900 1,417,969 813,861 174% 6,149 810,537 1,117,462 73% 1,303,139 79 - Parks and Recreation 411,485 167,957 1,809,061 2,247,300 80% 185,798 1,831,133 2,616,762 70% 389,412 72 - Land Cash 247,841 568 18,770 33,858 55% 9,800 235,673 240,287 98% 30,939 87 - Countryside TIF (1,141,784) - 151,422 153,965 98% 1,066 220,860 222,486 99% (1,211,223) 88 - Downtown TIF (1,237,549) - 70,677 76,000 93% 3,415 282,057 306,052 92% (1,448,929) 89 - Downtown TIF II (73,799) - 47,342 25,000 0% 55 21,412 44,500 48% (47,869) 11 - Fox Hill SSA 13,492 - 16,034 16,034 100% - 18,198 37,326 49% 11,328 12 - Sunflower SSA (16,200) - 20,363 20,363 100% - 11,632 20,326 57% (7,469) Debt Service Fund42 - Debt Service - 27,119 328,219 323,225 102% - 323,225 323,225 100% 4,994 Capital Project Funds25 - Vehicle & Equipment 511,692 52,582 550,937 553,323 100% 49,864 563,553 756,294 75% 499,076 23 - City-Wide Capital 588,155 187,586 1,806,408 1,381,670 131% 106,055 3,027,790 3,669,147 83% (633,227) Enterprise Funds *51 - Water 3,268,245 735,513 5,359,544 4,652,087 115% 242,756 4,554,442 5,828,132 78% 4,073,347 *52 - Sewer 1,222,388 275,229 1,912,338 1,817,867 105% 71,977 2,220,140 2,286,552 97% 914,586 Library Funds82 - Library Operations 578,607 2,174 1,626,898 1,647,343 99% 63,443 1,583,565 1,664,378 95% 621,940 84 - Library Capital 123,583 4,515 104,808 50,500 208% 3,739 52,418 75,500 69% 175,972 Total Funds 12,703,923$ 2,972,535$ 34,225,542$ 31,149,132$ 110% 2,181,561$ 31,278,863$ 36,860,811$ 85% 15,650,602$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending April 30, 2021Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. May Revenues YTD Revenues Revenue Budget % of Budget May Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 1,495,986$ 1,495,986$ 18,100,270$ 8% 913,228$ 913,228$ 18,100,270$ 5%Special Revenue Funds15 - Motor Fuel Tax 271,641 271,641 1,260,019 22% 6,149 6,149 2,435,413 0%79 - Parks and Recreation 156,501 156,501 2,643,058 6% 135,259 135,259 2,716,058 5%72 - Land Cash - - 25,760 0% - - 5,000 0%87 - Countryside TIF - - 260,727 0% 49,379 49,379 223,397 22%88 - Downtown TIF 7,651 7,651 70,000 11% 3,542 3,542 291,412 1%89 - Downtown TIF II 1,405 1,405 48,526 0% 17,500 17,500 30,500 57%11 - Fox Hill SSA 501 501 19,000 3% - - 59,200 0%12 - Sunflower SSA 801 801 21,000 4% 817 817 17,200 5%Debt Service Fund42 - Debt Service 27,856 27,856 329,375 8% - - 329,375 0%Capital Project Funds25 - Vehicle & Equipment 46,428 46,428 516,226 9% 26,829 26,829 1,615,998 2%24 - Buildings & Grounds 8,775,011 8,775,011 9,584,249 92% 97,912 97,912 9,584,249 1%23 - City-Wide Capital 68,009 68,009 5,808,072 1% 66,382 66,382 5,545,285 1%Enterprise Funds *51 - Water 95,384 95,384 5,061,271 2% 158,202 158,202 6,081,733 3%*52 - Sewer 74,145 74,145 2,275,602 3% 42,801 42,801 2,428,579 2%Library Funds82 - Library Operations 82,141 82,141 1,692,702 5% 43,652 43,652 1,709,443 3%84 - Library Capital 10,313 10,313 50,200 21% - - 95,500 0%Total Funds 11,113,773$ 11,113,773$ 47,766,057$ 23% 1,561,653$ 1,561,653$ 51,268,612$ 3%* Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending May 31, 2021Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2021-39 Price Park and Fox Hill Park – Playground Replacement Proposals City Council – June 22, 2021 Majority Approval Tim Evans Parks and Recreation Name Department Subject Price & Fox Hill Park Playgrounds Replacement Proposal Background As shown in the attached playground replacement schedule, both Price and Fox Hill park playgrounds have reached their designated, useful lifespan. Both playground amenities are over twenty (20) years old and were scheduled to be replaced in 2018-2019. The playground replacement equipment cost estimate for Price Park playground is around $70,0000 and for Fox Hill about $80,000. These costs do not include removal or installation costs, which would add another $10,000 to $15,000 per site to the total expense, with an overall, new playground purchase and installation cost of about $175,000-$180,000 for both park sites. To maximize the budget and lower the amount of staff time to remove the old playgrounds and install the new ones, staff reached out to the original playground manufacturer at both park sites (Miracle Playground Equipment) to see if it would be possible to refurbish these two park playgrounds, instead of a complete tear down. A refurbishment would consist of the following: a) Leaving and using the existing posts in both playground areas. b) Remove and replace all the decks, slides, climbers, and play panels with new updated and different components that fit within the existing pole set-up. c) Staff worked with the manufacturer on the selection of the new components, colors, and a few small modifications. d) The new playgrounds will meet Americans with Disabilities (ADA), Consumer Product Safety Commission (CPSC) and American Society for Testing and Materials (ASTM)guidelines. e) Significant reduction in staff construction time. f) Allows for similar sized playgrounds to be replaced. g) Will save thousands of dollars in safety surfacing and construction costs. h) If approved, the staff expects to start working on this project in the fall. If the City agrees to move forward with this proposal, the City will have to purchase the new playground equipment from the original playground manufacturer (Miracle Playground Manufacturing) due to the proprietary nature of the components, fasteners, etc. Also, since we are keeping the poles, we will need the new equipment to fit within the current pole set-up at each park site. As part the Park & Recreation FY 22 Capital Budget, attached, staff has designated $150,000 to replace three (3) playgrounds in FY 22. The attached quote for the refurbished Price playground equipment is $37,613.71 and $39,078.19 for Fox Hill playground for a total playground equipment cost of $76,691.90. We expected to spend around another $13,000 in installation costs for a total refurbishment playground equipment cost of $90,000 for both park sites. This will leave $60,000 for the playground replacement at Sleezer Park. Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: June 12, 2021 Subject: Price & Fox Hill Park Playgrounds Replacement Proposal Recommendation Parks & Recreation staff seeks City Council approval to move forward with the single source purchase of the two playground refurbishment equipment pieces for Price and Fox Hill park sites in an amount not to exceed $76,691.90 from Team Reil INC, the Illinois representative for Miracle Playgrounds. . . Scope of Work 201 W Hydraulic Street Yo rkville, IL 60560 (630) 553-7575Fax: City of Yorkville (630) 553-4350Phone: 3/23/2021 EQUIPMENT QUOTAT ION QtyDescription Rate/Unit Amount Ph: 888-GET-REIL Fax: 815-923-4303 17421 Marengo Rd. Union, IL 60180 Quote No Quote Date Salesperson Bill To:Site Location: Ryan HornerContact: rhorner@yorkville.il.usEmail: 165633 Notes: Miracle Equipment Supply & Playground Refresh Brian Nied 525 Burning Bush Drive Yo rkville, IL 60560 Price Park 1,255.001.00Miracle_984407GRY; DECK,KC 1/2 HEX 5-POST FPS 1,255.00 125.001.00Miracle_978930BLU; SLIDE LEG FRONT SKI SLIDE 125.00 350.001.00Miracle_912802ORN; REFRESH ROTO BARRIER 350.00 98.001.00Miracle_912266BLU; TOP BARRIER W ELDMENT 98.00 585.001.00Miracle_912249BLU; FULL BARRIER BAR W ELDMENT 585.00 130.001.00Miracle_912210BLU; CROSSBAR W ELDMENT F/BACKTRACK 96"130.00 1,087.001.00Miracle_912209BLK; BACKTRACK TOP NET 1,087.00 760.001.00Miracle_911940BLU; POST W LDMT LEFT F/BACKTRACK 96"760.00 760.001.00Miracle_911939BLU; POST W LDMT RIGHT F/BACKTRACK 96"760.00 886.001.00Miracle_911938BLK; BACKTRACK BOTTOM NET 96"886.00 1,112.001.00Miracle_714994B; FUN FONES ABOVE DECK TO GROUND 1,112.00 2,181.001.00Miracle_714851359; SQUARE TRANSFER POINT W /OPEN HR (3' DECK)2,181.00 471.002.00Miracle_71471520B; INTERACTIVE PANEL FRAME (BELOW DECK)942.00 866.001.00Miracle_714715205; FOUR-THE-W IN INSERT 866.00 686.001.00Miracle_714715204; A-MAZE-ING INSERT 686.00 1,069.001.00Miracle_7147149HB; ROLLER RACER 1/2 PANEL (BELOW DECK)1,069.00 4,699.001.00Miracle_71468251; AVA LANCHE INCLUSIVE SLIDE W /MESH (5' DECK)4,699.00 520.006.00Miracle_7146707; CHAMELEON II LONG STRAIGHT SECTION 3,120.00 494.001.00Miracle_7146706; CHAMELEON II LEFT SECTION 494.00 494.001.00Miracle_7146705; CHAMELEON II RIGHT SECTION 494.00 2,316.002.00Miracle_7146702U;CHAM II ENTRY & EXIT VORTEX (7' - 8'6" DECK)4,632.00 3,692.001.00Miracle_7146616; DNA CLIMBER (6' & 6'6" DECK)3,692.00 1.0040.00Miracle_117005; WASHER 3/8 X 1 O.D. FLAT 18-8 SS 40.00 638.001.00Miracle_112590ORN; SLIDE DOUBLE W IDE 3' DECK 638.00 1.0025.00Miracle_110030;NUT 3/8-16 HEX NYLOK 18-8 SS 25.00 2.0020.00Miracle_104930;BOLT 3/8-16 X 1 1/8 BHCS 6 LOBE 18-8 SS 40.00 2.0019.00Miracle_104921; BOLT 3/8-16 X 1 1/4 BHCS 6 LOBE 18-8 SS 38.00 . . Scope of Work 201 W Hydraulic Street Yo rkville, IL 60560 (630) 553-7575Fax: City of Yorkville (630) 553-4350Phone: 3/23/2021 EQUIPMENT QUOTAT ION QtyDescription Rate/Unit Amount Ph: 888-GET-REIL Fax: 815-923-4303 17421 Marengo Rd. Union, IL 60180 Quote No Quote Date Salesperson Bill To:Site Location: Ryan HornerContact: rhorner@yorkville.il.usEmail: 165633 Notes: Miracle Equipment Supply & Playground Refresh Brian Nied 525 Burning Bush Drive Yo rkville, IL 60560 Price Park 3.006.00Miracle_104097; BOLT 3/8-16 X 2 BHCS 6 LOBE 18-8 SS 18.00 387.001.00Miracle_985913BLU; ENCLOSURE CLIMBING POLE 387.00 364.002.00985910BLU; ENCLOSURE ASSY ARCH KC 728.00 1,607.001.00Miracle_984422GY; DECK,KC 4X8 6-POST FPS 1,607.00 183.001.00Miracle_714555; 5" OD X 76" POST FOR FENCING & PANELS 183.00 7.001.00Miracle_713259; PARTS CARTON - CLIMBERS 7.00 33.001.00Miracle_713110BLU; RUNG, 41-1/2"33.00 11 .0019.00Miracle_713102; DECK SUPPORT 5" OD TUBE 209.00 1.0019.00Miracle_117072SS; WASHER 7/16 ID X 1 OD X 1/8 18-8 SS 19.00 768.002.00Miracle_984351GY; DECK, KC SQUARE FPS 1,536.00 71.001.00Miracle_982501BLU; RUNG BRACKET ASSY PANEL 71.00 877.001.00988038GY; STAIR, ATA , 24" RISE 877.00 2,163.001.00947; BARREL RIDE 2,163.00 40.001.00hw911533-1; HRDW PKG KC BACKTRACK L1/1 40.00 5.001.00HW911532-1; HRDW PKG KC WAVE ENCL S1/1 5.00 1,156.001.00993638BLU; TW ISTED VINE CLIMBER ASSY, 6'-6" DK 1,156.00 14.001.00989875; PARTS CARTON 714-700 & 714-736 14.00 513.001.00988799BLU; CANOPY-W IDE SLIDE KC, W /FILL BLK 513.00 1,272.001.00996098BLSBL; PANEL ASSEMBLY - GEAR PANEL 1,272.00 17.001.00993520; PARTS CARTON 714-605 17.00 10.001.00991635; PARTS CARTON PANELS W / PLEXIGLAS 10.00 1,474.001.00993319BLU; TREE-O CLIMBER - KC - 8' DECK 1,474.00 94.001.00993486BLU; TOP SUPPORT ASM 94.00 698.002.00Miracle_988037GY ; STAIR, ATA , 18" RISE, MTII FG 1,396.00 -8,738.501.00Sales Discount -8,738.50 1,719.211.00Freight Charges 1,719.21 . . Scope of Work 201 W Hydraulic Street Yo rkville, IL 60560 (630) 553-7575Fax: City of Yorkville (630) 553-4350Phone: 3/23/2021 EQUIPMENT QUOTAT ION QtyDescription Rate/Unit Amount Ph: 888-GET-REIL Fax: 815-923-4303 17421 Marengo Rd. Union, IL 60180 Quote No Quote Date Salesperson Bill To:Site Location: Ryan HornerContact: rhorner@yorkville.il.usEmail: 165633 Notes: Miracle Equipment Supply & Playground Refresh Brian Nied 525 Burning Bush Drive Yo rkville, IL 60560 Price Park 37,613.71 Sales Tax (If Applicable) Accepted by: For those who do not have established credit at time of order, Quote Total: $ Orders under $3,000 require payment in full at time of order, all other orders will be 50% down payment with order and balance prior to shipping. Unless otherwise specified the above prices do not include installation or Sales Tax. The above prices will be in effect for 90 days. Te rms are full payment within 30 days, no retainage, from the date of shipment. Should payment not be received within 30 days, we agree to pay 1 1/2% per month interest on the unpaid balance. Should the payment not be received within the above terms, we agree to pay all attorneys' fees and other collection costs, which the seller may incur to insure that this account, including any accrued interest is collected in full. TERMS: For those who have established credit with us Subtotal: 37,613.71 0.00 . . Scope of Work 201 W Hydraulic Street Yo rkville, IL 60560 (630) 553-7575Fax: City of Yorkville (630) 553-4350Phone: 5/28/2021 EQUIPMENT QUOTAT ION QtyDescription Rate/Unit Amount Ph: 888-GET-REIL Fax: 815-923-4303 17421 Marengo Rd. Union, IL 60180 Quote No Quote Date Salesperson Bill To:Site Location: Ryan HornerContact: rhorner@yorkville.il.usEmail: 165805 Colors and quanity of parts needed to be confirmed by ownerNotes: Fox Hill Park Refresh Brian Nied 838.001.00Miracle_7148181; 18'' Riser 838.00 766.001.00Miracle_7145019; Triangle Deck 766.00 3,440.001.00Miracle_714723W 9; W ide 8' Burna Bridge 3,440.00 9,351.001.00Miracle_714670M31' Chameleon II Triple Slide 9,351.00 1,890.001.00Miracle_714736; Bunny Hill Slide 1,890.00 3,820.001.00Miracle_7146615; DNA Climber 3,820.00 4,263.001.00Miracle_7146585; Jax Rizer 4,263.00 953.401.00Miracle Part #983451P Trap Door Climber only 953.40 4,052.001.00Miracle_7148096; Tensile Tower 4,052.00 3,663.002.00Miracle_71471520; KC Interactive Panel-Magical Music Insert & Four-The- W in Insert 7,326.00 2,225.001.00Miracle_7147612; Piston 2,225.00 3,466.001.00Miracle_71447395; Tube Slide 3,466.00 1,407.001.00Miracle_714994A; Fun Fone to 6'6" Deck to Ground 1,407.00 889.351.00Miracle Part #993642P; Vine Climber Only 889.35 9.142.00Miracle Part #713259; Parts Carton for Vine Climber 18.27 590.101.00Miracle Part #987148P; Upper Step of Transfer Point 590.10 217.351.00Miracle Part #987145P; Lower Step for Transfer Point 217.35 59.851.00Miracle Part #988506; Parts Carton 59.85 370.651.00Miracle Part #9883109P; Deck Only (Kids Perch)370.65 30.451.00Miracle Part #713868; Parts Carton 30.45 1.2186.00Miracle Part #104749; Post Clamps- Self tappers 1 ¼ x 1-1/4” (103.85 1.2148.00Miracle Part #104285; Bolt - ¼ x 5/8” 57.96 1.2148.00Miracle Part #104285; Set Skt 57.96 2,035.001.00Freight Charges 2,035.00 -9,150.001.00Team REIL Discount -9,150.00 . . Scope of Work 201 W Hydraulic Street Yo rkville, IL 60560 (630) 553-7575Fax: City of Yorkville (630) 553-4350Phone: 5/28/2021 EQUIPMENT QUOTAT ION QtyDescription Rate/Unit Amount Ph: 888-GET-REIL Fax: 815-923-4303 17421 Marengo Rd. Union, IL 60180 Quote No Quote Date Salesperson Bill To:Site Location: Ryan HornerContact: rhorner@yorkville.il.usEmail: 165805 Colors and quanity of parts needed to be confirmed by ownerNotes: Fox Hill Park Refresh Brian Nied 39,078.19 Sales Tax (If Applicable) Accepted by: For those who do not have established credit at time of order, Quote Total: $ Orders under $3,000 require payment in full at time of order, all other orders will be 50% down payment with order and balance prior to shipping. Unless otherwise specified the above prices do not include installation or Sales Tax. The above prices will be in effect for 90 days. Te rms are full payment within 30 days, no retainage, from the date of shipment. Should payment not be received within 30 days, we agree to pay 1 1/2% per month interest on the unpaid balance. Should the payment not be received within the above terms, we agree to pay all attorneys' fees and other collection costs, which the seller may incur to insure that this account, including any accrued interest is collected in full. TERMS: For those who have established credit with us Subtotal: 39,078.19 0.00 Playground Replacement Schedule The industry standard for the useful life of a playground is fifteen to twenty years. We are scheduling replacement at between eighteen to twenty years. Yorkville playgrounds are inspected and maintained regularly. Depending on manufacture and parts availability, replacement will be on a case by case basis. Three percent has been added for every year to compensate for manufacturing increases and inflation. These costs do not include playground removal and installation. Site Installed Date Replacement Date Cost Estimate Price 1999 2017-18 $70k Fox Hill 2000 2018-19 $80k Sleezer 2002 2020 $80k Kiwanis 2004 2022 $100k Rice 2004 2022 $82k Rotary 2004 2022 $100k Cannonball 2005 2023 $105k Gilbert 2005 2023 $60k Sunflower 2006 2024 $85k Bridge 2006 2024 $70k Raintree A 2006 2024 $70k Stepping Stones 2007 2025 $100k Bristol Station 2007 2025 $125k Riemenschnider 2007 2025 $125k Hiding Spot 2007 2025 $135k Cobb 2008 2026 $65k Heartland Circle 2008 2026 $128k Greens 2008 2026 $120k Bristol Bay A 2010 2028 $125k Raintree B 2011 2029 $135k Grande Reserve B 2014 2034 $95k Riverfront 2017 2037 $150k Windett Ridge 2018 2038 $78k Caledonia 2020 2040 $75K Autmun Creek 2020 2040 $75K Purcell Park 2020 2040 $75K Beecher Park 2020 2040 $150K As part of the of the approved the Fiscal Year 22 City budget, the City designated $400,000 in capital funds for the Parks & Recreation Department. These funds are to be used to replace vehicles, playgrounds and equipment based on the Parks & Recreation Playground and Equipment replacement schedule, attached. While staff is still discussing possible capital purchase options, the following is a list of capital purchases that staff anticipates purchasing soon: Replace four Parks Trucks $150K Replace two zero turn mowers $23K Three playground replacements (Fox, Price & Sleezer) $150K Replace the net climber at Stepping Stones Park $19K Used Public Works Tractor $3k Recreation Equipment $15k Total $360k The Department did move forward and purchase two (2) commercial mowers as well as the used tractor from the Public Works Department. As of now, there is still $40,000 of capital funds to be used this fiscal year. As staff continues discussion on the best use of these funds, we also would like to keep some of the funds available throughout the fiscal year for unexpected broken equipment purchases or if the above proposed final capital purchases cost is higher than staff guesstimated. Memorandum To: Yorkville Park Board From: Tim Evans, Director of Parks and Recreation CC: Scott Sleezer, Supt. of Parks & Shay Remus, Supt. of Rec. Date: May 11, 2021 Subject: FY 22 Parks & Recreation Capital Purchases Current Fox Hill Playground Proposed Fox Hill New Playground Current Price Playgorund Proposed New Price Playground 1. Purcell Park (325 Fairhaven Dr)Attractions: Playground for 5-12 yearolds, Picnic Area 2. Fox Hill East Park(1474 Sycamore Rd)Attractions: Baseball Field, BasketballCourt, Playground for 5-12 year olds,Picnic Area 3. Fox Hill West Park (1711 John St)Attractions: Baseball Field, Disc Golf,Trails, Natural Areas, Open Space 4. Hiding Spot Park(307 Park & Freemont)Theme: MusicAttractions: Playground for 5-12 yearolds, Picnic Area, Sand, Shelter,Wheelchair Accessible 5. Emily Sleezer Park(837 Homestead Dr)Attractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Trails 6. Town Square Park(301 N. Bridge St)Attractions: Picnic Area, PortableRestrooms, Gazebo 7. Beecher Park (901 Game Farm Rd)Attractions: Baseball Fields, Concessions,Football Field, Playground for 5-12 yearolds, Picnic Area, Portable Restrooms,Sand, Soccer Field, Open Space 8. Van Emmon Park(374 E. Van Emmon St)Attractions: Baseball Field, Open Space 9. Price Park (525 Burning Bush Dr)Attractions: Basketball Court, Fishing,Playground for 5-12 year olds, PicnicArea 10. Riverfront Park(301 E. Hydraulic Ave)Attractions: Playground for 5-12 yearolds, ADA Canoe Access, Fishing Pier,Picnic Area, Restrooms, Shelter, Trail 11. Kiwanis Park(1809 Country Hills Dr)Theme: FortAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Trail, Wheelchair Accessible,Open Space 12. Rice Park (545 Poplar Dr)Theme: TransportationAttractions: Funnelball, Playground for 5-12 year olds, Picnic Area, Sand, Shelter,Trail, Working Traffic Lights 13. West Hydraulic Park(West Hydraulic Ave)Attractions: Natural Areas, Picnic Area 14. Rivers Edge Park (974 Stony Creek Ln)Attractions: Benches, Open Space 15. Crawford Park (201 Windham Cir)Attractions: Natural Area, Walking TrailAdjacent to Fox River 16. Sunflower Park (1765 Walsh Dr)Theme: FarmAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Open Space 17. Cannonball Ridge Park(2087 Northland Ln)Theme: Civil WarAttractions: Basketball Court, Playgroundfor 2-5 and 5-12 year olds, Picnic Area,Shelter, Skateboard Elements 18. Gilbert Park (703 Adrian St)Theme: Tree HouseAttractions: Playground for 5-12 year olds 19. Rotary Park (2775 Grande Trl)Theme: High AdventureAttractions: Baseball Field, Playground for2-5 and 5-12 year olds, Picnic Area,Shelter, Skateboard Elements, Zipline,Trails 20. Bristol Station Park(2753 Alan Dale Ln)Theme: TrainAttractions: Baseball Field, BMX Track,Playground for 2-5 and 5-12 year olds,Picnic Area, Shelter, Trails, Open Space,Wheelchair Accessible 21. Jr. Women’s Club Park(1267 Taus Cir)Theme: SpaceAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Skateboard Elements, Trails,Open Space 22. Jaycee Pond (410 W. Center St)Attractions: Fishing, Natural AreasAdjacent to Blackberry Creek, Picnic Areas 23. Cobb Park (109 Colonial Pkwy)Theme: American GladiatorAttractions: Playground for 2-5 and 5-12year olds, Picnic Area 24. Raintree Village Park A(524 Parkside Ln)Theme: DinosaurAttractions: Playground for 2-5 year olds,Picnic Area, Sand, Trails 25. Steven G. Bridge Park(1865 Kennedy Rd)Theme: BaseballAttractions: Baseball Fields, Concessions,Playground for 5-12 year olds, PicnicArea, Restrooms, Shelter 26. Stepping Stones Park(3152 Grande Trl)Theme: SchoolAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Soccer Field,Wheelchair Accessible 27. Wheaton Woods(205 Wheaton Ave)Attractions: Natural Trail, Picnic Area,Shelter 28. Green’s Filling Station Park(2736 Autumn Creek Blvd)Theme: TransportationAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, SkateboardElements, Sled Hill, Trails, Open Space 29. Riemenschneider Park(600 Hayden Dr)Theme: FirefighterAttractions: Baseball Fields, Playgroundfor 2-5 and 5-12 year olds, Picnic Area,Shelter,Trail, Spray Park, Open Space 30. Bristol Bay Park A(4552 Rosenwinkel St)Theme: CircusAttractions: Playground for 5-12 yearolds, Shelter 31. Bristol Bay Regional Park(9257 Galena Rd)Attractions: Baseball Field, Soccer Fields,Skate Park, Walking Trails, Lighted SandVolleyball, Bocce Courts, Cornholeboards, Sled Hill, Open Space 32. Raintree Village Park B(872 Prairie Crossing Dr)Theme: CastleAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Sled Hill, LightedTennis Courts, Trail, WheelchairAccessible, Baseball Field, Work outstations 33. Clark Park (106 E. Main St)Attractions: Fishing, Nature Trail, Shelter,Picnic Table 34. Grande Reserve Park A(3972 Tuscany Trl)Attractions: Basketball, Trail 35. Grande Reserve Park B(2272 Beresford Dr)Theme: CastleAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Trail 36. Windett Ridge (2500 Fairfax Way)Theme: PirateAttractions: Playground for 5-12 yearolds, Picnic Area, Wheelchair Accessible,Open Space 37. Auumn Creek North Playground(1397 Slate Dr)Theme: NatureAttractions: Playground for 5-12 yearolds, Inclusive Swing, Trailhead 38. Caledonia Park(354 Shadow Wood Dr)Theme: ExplorerAttractions: Playground for 5-12 yearolds, Inclusive Swing UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT PARK INFORMATION Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2021-40 Travel Authorization for Elected Officials – FY 22 City Council – June 22, 2021 N / A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of FY 22 travel expenses related to the IML Conference and ICSC Recon show. Background The City’s employee manual amendment requires City Council approval for any travel and lodging expenditures for elected officials. While the act and the City’s employee manual allow these expenditures to be approved retroactively in some cases, the City approved all conferences at once for FY 20 in Spring 2019. The attached forms cover all FY 22 travel for elected officials. The IML Annual Conference is hosted by the Illinois Municipal League in Chicago every Fall. This year’s conference will occur on September 23-25. The IML Annual Conference is the premier conference for Illinois municipal government officials, and the City has a long history of sending any elected officials willing to attend the event. The travel costs associated with this event are typically limited to two nights of hotel stay per individual (sometimes three nights depending on personal and conference schedules) and parking fees. Hotel fees are typically higher than the employee manual guideline of $150 per night because of the location of the conference in downtown Chicago. The approved travel policy allows the $150 per night to be exceeded if the conference-associated hotel is chosen. In this case, the conference associated hotel is chosen. Parking fees are typically higher than most other conferences given the location in downtown Chicago, but historically elected officials have carpooled or taken the train into the conference. The ICSC Recon show is hosted by the International Council of Shopping Centers in Las Vegas every Spring. Due to the pandemic, this year’s conference was pushed to December 2021. The Mayor, City Administrator, and City’s Economic Development Consultant are scheduled to attend the December 2021 conference. The Recon show is the nation’s premier retail shopping center conference, which hosts developers, retailers, and government officials from around the world. The Mayor, the City’s economic development consultant, and the City Attorney or City Administrator have attended this conference each year for the past four years and we have found value in the conference. The travel costs for this event are typically limited to airfare. The City’s economic development consultant has donated lodging accommodations to the City in years past. Recommendation Staff recommends approval of the travel expense authorizations. For all authorizations, approval means the elected official has the ability to go to the conference without further City Council approval, but it does not guarantee that the elected official will be able to attend the conference or will actually attend the conference. Assuming the final costs are in line with the estimates shown in the attached Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 17, 2021 Subject: Travel Expense Authorization – Elected Officials authorizations, no subsequent approval by City Council will be required. Should the actual costs exceed the estimates, subsequent City Council approval will be required. Revised 01/05/17 Lodging Expenses None anticipated at this time. Meal Expenses $30 Sunday, $40 Monday, $40 Tuesday, $20 Wednesday per employee manual policy: $130 (estimated maximum) Toll Expenses None anticipated at this time. 2021 Mileage Expenses None anticipated at this time. Parking Expenses None anticipated at this time. Other Expenses (Airfare, Taxi, etc.) Airfare: $400 (funded through credit for previous flight cancellation) Total Reimbursement/Estimate $ 530 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Full Name and Title: Mayor John Purcell Date of Request: June 17, 2021 Date of Travel: December 5 through December 8, 2021 Nature of Travel: ICSC Recon Conference United City of Yorkville Travel Expense Authorization Revised 01/05/17 Lodging Expenses Length of Stay: September 23, 24, 25 Estimate: $300 per room per night per person, plus tax Total estimate: $8100 plus tax Meal Expenses $40 per day, per person Total estimate: $1,080 Toll Expenses None anticipated at this time. 2021 Mileage Expenses None anticipated at this time. Parking Expenses Estimate: $40 per car per night Total Estimate: $360 Other Expenses (Airfare, Taxi, etc.) Conference fees: $310 per person Total estimate: $2,790 Total Reimbursement/Estimate $12,330 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that Full Name and Title: Mayor John Purcell, Alderman Dan Transier, Alderman Ken Koch, Alderwoman Jackie Milschewski, Alderman Plocher, Alderman Chris Funkhouser, Alderman Matt Marek, Alderman Seaver Tarulis, Alderman Jason Peterson Date of Request: June 17, 2021 Date of Travel: September 23 – 25, 2021 Nature of Travel: IML Annual Conference United City of Yorkville Travel Expense Authorization Revised 01/05/17 if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2021-41 Appointments to Planning and Zoning Commission City Council – June 22, 2021 Majority Approval Mayor John Purcell Name Department 2021 Board and Commission Appointments BOARD/ COMMISSION NAME TERM Planning and Zoning Commission Don Marcum 4 years May 2021 – May 2025 Planning and Zoning Commission Daniel Williams 4 years May 2021 – May 2025 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #1 Tracking Number PW 2021-44 Well Rehabilitation and Media Replacement Plan – FY2022 City Council – June 22, 2021 PW 06-15-21 Moved forward to City Council agenda. PW 2021-44 Majority Consideration of Approval Consideration of Approval Brad Sanderson Engineering Name Department Summary Approval of design and construction engineering agreements with EEI for the Well No. 4 Rehabilitation, the Water Treatment Plant No. 4 Cation Exchange Media Replacement, and Well No. 7 Rehabilitation. Background This item was discussed by the Public Works Committee at the June 2021 meeting. The committee reviewed the attached packet materials and concurred with the staff recommendation to proceed forward with the Well 4 rehabilitation (imminently needed), the Water Treatment Plant No. 4 cation exchange media replacement, and the Well No. 7 rehabilitation. The overall concept is the City will engineer each project, prepare bids for all three packages, move forward with the Well 4 rehabilitation project after engineering design is completed (City Council approval at a later date), bid out Well No. 7 rehab and Water Treatment Plant No. 4 cation exchange media replacement, and decide whether to move forward with either of the Well 7 or WTP 4 projects after bidding. In order to move forward with these projects, design and construction engineering contracts need to be approved for each one. While some of these agreements are within staff authority individually, we are packaging them together for City Council approval for transparency. The attached design and construction engineering agreement for the Well No. 4 rehab contains an $18,288 fixed fee design engineering amount, and a $14,000 construction engineering estimate, to be paid on an hourly rate basis. The attached design and construction engineering agreement for the Water Treatment Plant No. 4 Cation Exchange Media Replacement is $10,040 fixed fee design engineering amount, and a ~$15,000 construction engineering estimate, to be paid on an hourly rate basis. The attached design and construction engineering agreement for the Well No. 7 rehab contains a $7,258 fixed fee design engineering amount, and a ~$14,000 construction engineering estimate, to be paid on an hourly rate basis. These amounts can be covered in the FY 22 budget. Recommendation Staff recommends approval of design and construction engineering agreements with EEI for the Well No. 4 Rehabilitation, the Water Treatment Plant No. 4 Cation Exchange Media Replacement, and Well No. 7 Rehabilitation. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 17, 2021 Subject: Well Rehab and Media Replacement Plan – Engineering Agreements This memo is to present a revised plan as to the schedules of FY2022’s well rehabilitation and media replacement projects. The original plan was as follows: Well No. 7 Rehabilitation Budgeted Amount: $192,000 WTP No. 4 Media Replacement Budgeted Amount: $216,000 Due to recent discoveries by the Public Works Staff, we are now recommending a change as detailed below. Background: The City’s water system utilizes four (4) water wells to provide all of the City’s drinking water. Due to the well-documented and discussed regional decline in water levels, Staff has been monitoring key metrics related to each well and identifying any concerning trends or results. Staff has observed that the water levels in Water Well No. 4 have been steadily declining in recent years. The trends show that the water level has dropped approximately 20% in the past year while the equipment is pumping. More concerning is the fact that it is only approximately 50-feet of water above the elevation where the pumping equipment is set. This is a particular concern as the pumping level approaches the depth that the pumping equipment is set. The equipment could be in danger of pumping air. This would result in cavitation in the pump and would significantly damage the pumping assembly and motor, which are very expensive to replace. The cost of this equipment alone (not including installation) is over $200K and it can take several months to obtain the new equipment, so it is advisable to proactively remove and rehabilitate prior to equipment failure. The media within the WTP No. 4 is showing signs of failure. Operational adjustments have recently been made with the intent of improving the radium removal, and potentially extending the lifespan of the existing media. The next planned quarterly Radium test is in July, with the results made available in August. At that time, it will be better understood whether this project must commence ASAP or if it can be delayed until next fiscal year. Well No. 7 is due for rehabilitation and it remains a high priority for staff. Discussion: It is recommended to rehabilitate Well No. 4 as soon as possible. This includes removing the pumping equipment, inspecting the equipment and well for required rehabilitation, and reinstalling the equipment. The equipment will be set lower than the current depth of setting. EEI will provide a recommended Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Date: May 25, 2021 Subject: Well Rehabilitation and Media Replacement Plan – FY2022 setting to better protect the equipment, accounting for historic and projected water level trends. Due to the lowered setting and decreasing water levels, it is anticipated that modifications to the pumping assembly will be necessary to maintain desired well production. This will require an IEPA construction permit. A conservative estimate for the rehabilitation is $230,000 (not including engineering). Staff would also like to proceed with the preparation of the bid packages for both the WTP No. 4 Media Replacement and the Well No. 7 Rehabilitation. If the radium results taken in July hold below the standards, the priority would then be the Well No. 7 Rehabilitation. If the results come back poorly, then the media replacement would become a higher priority. Note that the request is to complete the Well 4 Rehabilitation and either the WTP No. 4 Media Replacement or the Well No. 7 Rehabilitation this FY. The remaining project will be recommend to be completed in FY2023. The overall plan is to work within the budget that has been approved. Question Presented: Should the City move forward with the rehabilitation of Well No. 4? Should the City move forward with the preparation of the bid packages for WTP No. 4 Media Replacement and the Well No. 7 Rehabilitation? Action Required: Consideration of approval. Well No. 4 Rehabilitation United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for the rehabilitation of the pumping equipment and investigating well performance at Water Well No. 4. Scope includes modifications to the existing pumping equipment, such that an IEPA Construction Permit shall be required. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $18,288.00 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $14,088.00. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Exhibit 5). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Well No. 4 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Well No. 4 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Well No. 4 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Well No. 4 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Standard Terms and Conditions Exhibit 2: Scope of Services Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. ENGINEERING ENTERPRISES, INC. Page 1 of 2 CONSULTING ENGINEERS WELL NO. 4 REHABILITATION United City of Yorkville Exhibit 2 – Scope of Services The United City of Yorkville intends to rehabilitate Water Well No. 4. The work for the well will be performed by a single contractor through one set of bid documents. The main objective of this project is to rehabilitate the well pumping equipment and investigate well performance. This work will be done in accordance with a Project Manual prepared by the Engineer. This Project Manual will be utilized as a basis for bidding and contracting for the project as well. The following list of work items establishes the scope of engineering services for this project: DESIGN ENGINEERING 2.1 Project Management and Administration Management of Personnel and the Engineering Contract Budget Tracking Updates at Internal Meetings 2.2 Project Manual Preparation Preparation of 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding Documents with Base Bid Schedule and Mandatory Alternate Bid Schedule, General Conditions, Well Schematic, Special Provisions and Exhibits Internal QA/QC 2.3 IEPA Construction Permit Hydraulic Calculations to Identify New Design Operating Point and Coordination with Pump Manufacturer to Identify Pumping Assembly Modifications Assumes No Modifications to the Existing Motor are Required Prepare IEPA Construction Permit Application and Supporting Documentation Coordination with IEPA and City to Facilitate Construction Permit Approval Does Not Include IEPA Operating Permitting Assistance (by City) 2.4 Bidding and Contracting Prepare Bidders List and Ad for Bid Submit Ad for Bid to the Local Paper and Post Bidding Documents on Quest CDN. Does Not Include a Pre-Bid Meeting. Address Bid Questions and Prepare Addenda Attend Bid Opening Prepare Bid Tab, Bid Summary, and Recommendation of Award Execute Contract Documents CONSTRUCTION ENGINEERING 3.1 Construction Administration Coordinate and Attend the Pre-Construction Meeting Reviewing and Responding to Contractor’s Requests for Information (RFIs) Review and Processing of Contractor’s Pay Applications (Maximum of 2) and Change Orders (Maximum of 2) for The Project ENGINEERING ENTERPRISES, INC. Page 2 of 2 CONSULTING ENGINEERS 3.2 Construction Observation and Documentation Part-Time Onsite Construction Observation During Removal and Reinstallation of Pumping Equipment, and Startup of the Well (Maximum of 3 Site Visits) Review Video Survey of the Well Meet City Staff at the Contractor’s Shop to Inspect the Disassembled Pumping Assembly, Motor, and Column Piping for the Well. Provide Recommendations to City Staff, Based Upon Review of the Equipment and the Contractor’s Written Inspection Report. The above scope for “WELL NO. 4 REHABILITATION” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT HOUR PERITEMCHARGE MANAGERENGINEER II ENGINEERTECH I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $212 $206 $174 $147 $147 $70DESIGN ENGINEERING2.1 Project Management and Administration2 2 4 836$ 2.2 Project Manual Preparation 1 6 12 32 4 55 8,828$ 2.3 IEPA Construction Permit1 4 8 16 29 4,780$ 2.4 Bidding and Contracting1 4 8 8 2 23 3,744$ Design Engineering Subtotal: 5 16 28 56 4 2 111 18,188$ CONSTRUCTION ENGINEERING3.1 Construction Administration2 8 16 16 2 44 7,348$ 3.2 Construction Observation and Documentation 4 12 24 40 6,440$ Construction Engineering Subtotal: 2 12 28 40 - 2 84 13,788 PROJECT TOTAL: 7 28 56 96 4 4 195 31,976 Printing = 100$ 31,108$ Vehicle (Construction) = 300$ -$ DIRECT EXPENSES =400$ 588$ 280$ 31,976$ 32,376$ G:\Public\Yorkville\2021\YO2122-P Well No. 4 Rehabilitation-Yorkville\PSA\[Exhibit 3 - Level of Effort.xlsx]Fee SummaryMay 24, 2021ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREXHIBIT 3WELL NO. 4 REHABILITATION UNITED CITY OF YORKVILLE, ILPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING DRAFTINGEngineering Expenses = LABOR SUMMARYDIRECT EXPENSES Year:ITEMMonth:NO. WORK ITEM Week Starting: 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28FINAL DESIGN ENGINEERING2.1Project Management and Administration2.2 Project Manual Preparation 2.3 IEPA Construction Permit2.4 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Observation and DocumentationG:\Public\Yorkville\2021\YO2122-P Well No. 4 Rehabilitation-Yorkville\PSA\[Exhibit 4 - Anticipated Schedule.xls]Schedule (2)LegendProject Management & QC/QA PermittingMeeting(s) Design Work ItemBidding and Contracting ConstructionEXHIBIT NO. 4ANTICIPATED PROJECT SCHEDULEWELL NO. 4 REHABILITATIONUNITED CITY OF YORKVILLE, ILLINOIS2022August FebruaryJanuary 2021May June July September October November December Water Treatment Plant No. 4 Cation Exchange Media Replacement United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for the replacement of cation exchange media at Water Treatment Plant No. 4. Scope does not include modifications to the existing system, such that an IEPA Construction Permit shall be required. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $10,040.00 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $14,856.00. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Exhibit 5). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Water Treatment Plant No. 4 Cation Exchange Media Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Water Treatment Plant No. 4 Cation Exchange Media Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Water Treatment Plant No. 4 Cation Exchange Media Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Water Treatment Plant No. 4 Cation Exchange Media Replacement United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Standard Terms and Conditions Exhibit 2: Scope of Services Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Bart Olson Brad Sanderson, P.E. City Administrator President _________________________________ ________________________________ Eric Dhuse Angie Smith Public Works Director Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. ENGINEERING ENTERPRISES, INC. Page 1 of 2 CONSULTING ENGINEERS WATER TREATMENT PLANT NO. 4 CATION EXCHANGE MEDIA REPLACEMENT United City of Yorkville Exhibit 2 – Scope of Services The United City of Yorkville intends to replace the gravel and anthracite media (media) filter media in the cation exchange vessel located as their Water Treatment Plant No. 4. The City intends for a Contractor to provide services for removing and disposing of the existing media, cleaning the inside of the vessel, inspecting the vessel, coating repairs, installing new gravel and media, and disinfecting the unit before returning it to service. This work will be done in accordance with a Project Manual prepared by the Engineer. This Project Manual will be utilized as a basis for bidding and contracting for the project as well. The following list of work items establishes the scope of engineering services for this project: 1.0 DESIGN AND PROJECT MANUAL PREPARATION: 1.1 Project Administration Management of Personnel and the Engineering Contract Budget Tracking Updates at Internal Meetings 1.2 Design and Project Manual Preparation Preparation of 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding and Contract Documents, General Conditions, Special Provisions and Exhibits Includes Specifications for Coating Repairs Internal QA/QC 1.3 Bidding and Contracting Prepare Bidders List and Ad for Bid Submit Ad for Bid to the Local Paper and Post Bidding Documents on Quest CDN Address Bid Questions and Prepare Addenda Attend Bid Opening Prepare Bid Tab, Bid Summary, and Recommendation of Award Execute Contract Documents 2.0 CONSTRUCTION ENGINEERING: 2.1 Construction Administration Prepare for, Attend, and Facilitate the Preconstruction Meeting Including Preparation of Meeting Minutes Reviewing and Responding to the Contractor’s Request for Information (RFIs) Review and Processing of Contractor’s Pay Applications (Maximum of 2) and Change Orders (Maximum of 1) Weekly Project Status Communication with the City and Contractor 2.2 Construction Observation Part-Time Construction Observation (Periodic During Critical Work Items) Documentation and Field Reports Project Closeout ENGINEERING ENTERPRISES, INC. Page 2 of 2 CONSULTING ENGINEERS The above scope of services for the Water Treatment Plant No. 4 Cation Exchange Media Replacement includes the following assumptions and exclusions: 1. No on-site construction progress meetings involving EEI management. 2. City to Coordinate All Necessary Media Testing for Radium and Metals (TCLP); Assumes Combined Radium for the Media Will Be Less Than 200 pCi/g (Non- Hazardous Waste) and Media Will Be Suitable for Landfilling 3. Detailed Investigations/Studies/Reports for Corrosion Control Impacts of Treatment Change, Such as Pipe-Loop Studies or Coupon Rack Studies, for the Purposes of Obtaining the IEPA Construction Permit, are Not Included. The above scope for “WATER TREATMENT PLANT NO. 4 CATION EXCHANGE MEDIA REPLACEMENT” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. DATE: 5/24/2021ENTERED BY: KEPENTITY: ADMIN. WORKPRINCIPAL ITEM COSTWORK IN PROJECTPROJECTSENIOR HOUR PERITEM CHARGE MANAGERENG.TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $212 $185$147$147 $70DESIGN ENGINEERING1.1 1 2 3 582$ 1.212 28 2 2 44 6,770$ 1.3 1 6 8 2 17 2,638$ Design Engineering Subtotal: 2 20 36 2 4 64 9,990$ CONSTRUCTION ENGINEERING2.1 1 16 16 2 35 5,664$ 2.220 36 56 8,992$ Construction Engineering Subtotal: 1 36 52 - 2 91 14,656$ PROJECT TOTAL: 3 56 88 2 6 155 24,646 DIRECT EXPENSES23,932$ Printing (Design) = 50$ -$ Vehicle (Construction) = 200$ 294$ -$ 420$ -$ 24,646$ DIRECT EXPENSES = 250$ 24,896$ G:\Public\Yorkville\2021\YO2107-P Water Treatment Plant No. 4 Cation Exchange Media Replacement\PSA\[Exhibit 3 - Level of Effort.xlsx]Design & Constr. Eng. - UpdatedTOTAL EXPENSES = ENGINEERING DRAFTINGPROJECT ROLE:LABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = Construction ObservationConstruction AdministrationBidding & ContractingProject AdministrationDesign and Project Manual PreparationMay 24, 2021EXHIBIT 3SUMMARY OF COMPENSATION FORPROFESSIONAL ENGINEERING SERVICES FORWater Treatment Plant No. 4 Cation Exchange Media ReplacementUnited City of Yorkville, IL 5/24/2021WORKITEM February March August NO. WORK ITEM 1 8 15 22 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 280.11.11.21.32.0G:\Public\Yorkville\2021\YO2107-P Water Treatment Plant No. 4 Cation Exchange Media Replacement\PSA\[Exhibit 4 - Schedule.xls]Schedule*Construction Duration from Notice to Proceed Until Completion Expected to be ~2 Months. LegendAdministrative Work ItemsSampling Work Item (by City)Design Work Item(s)Bidding & Contracting Work Item(s)Construction Work Item(s)ANTICIPATED PROJECT SCHEDULEWATER TREATMENT PLANT NO. 4 CATION EXCHANGE MEDIA REPLACEMENTUNITED CITY OF YORKVILLE, ILFebruary March2022Bidding & ContractingDesign and Project Manual PreparationResin Sampling (by City)Construction Engineering*Project Adminstration Week Starting:Year:Month:NovemberApril July 2021May December Janary OctoberSeptemberJune EXHIBIT 4ENGINEERING ENTERPRISES, INC.CONSULTING ENGINEERS Well No. 7 Rehabilitation United City of Yorkville, Kendall County, IL Professional Services Agreement - Design and Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included exhibits. Design and Construction engineering will be provided for the rehabilitation of the pumping equipment and investigating well performance at Water Well No. 7. Scope does not include modifications to the existing system, such that an IEPA Construction Permit shall be required. Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Exhibit 3. Design Engineering will be paid for as a Fixed Fee (FF) in the amount of $7,258.00 and Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $14,088.00. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Exhibit 5). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. Well No. 7 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Well No. 7 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal Well No. 7 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any Well No. 7 Rehabilitation United City of Yorkville Professional Services Agreement Design and Construction Engineering manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of exhibits is as follows: Exhibit 1: Standard Terms and Conditions Exhibit 2: Scope of Services Exhibit 3: Estimate of Level of Effort and Associated Cost Exhibit 4: Anticipated Project Schedule Exhibit 5: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ Bart Olson Brad Sanderson, P.E. City Administrator President _________________________________ ________________________________ Eric Dhuse Angie Smith Public Works Director Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. ENGINEERING ENTERPRISES, INC. Page 1 of 2 CONSULTING ENGINEERS WELL NO. 7 REHABILITATION United City of Yorkville Exhibit 2 – Scope of Services The United City of Yorkville intends to rehabilitate Water Well No. 7. The work for the well will be performed by a single contractor through one set of bid documents. The main objective of this project is to rehabilitate the well pumping equipment and investigate well performance. This work will be done in accordance with a Project Manual prepared by the Engineer. This Project Manual will be utilized as a basis for bidding and contracting for the project as well. The following list of work items establishes the scope of engineering services for this project: DESIGN ENGINEERING 2.1 Project Management and Administration Management of Personnel and the Engineering Contract Budget Tracking Updates at Internal Meetings 2.2 Project Manual Preparation Preparation of 100% Project Manual and Engineer’s Opinion of Probable Construction Cost. Project Manual Shall Include Bidding Documents with Base Bid Schedule and Mandatory Alternate Bid Schedule, General Conditions, Well Schematic, Special Provisions and Exhibits Internal QA/QC 2.3 Bidding and Contracting Prepare Bidders List and Ad for Bid Submit Ad for Bid to the Local Paper and Post Bidding Documents on Quest CDN. Does Not Include a Pre-Bid Meeting. Address Bid Questions and Prepare Addenda Attend Bid Opening Prepare Bid Tab, Bid Summary, and Recommendation of Award Execute Contract Documents CONSTRUCTION ENGINEERING 3.1 Construction Administration Coordinate and Attend the Pre-Construction Meeting Reviewing and Responding to Contractor’s Requests for Information (RFIs) Review and Processing of Contractor’s Pay Applications (Maximum of 2) and Change Orders (Maximum of 2) for The Project 3.2 Construction Observation and Documentation Part-Time Onsite Construction Observation During Removal and Reinstallation of Pumping Equipment, and Startup of the Well (Maximum of 3 Site Visits) Review Video Survey of the Well Meet City Staff at the Contractor’s Shop to Inspect the Disassembled Pumping Assembly, Motor, and Column Piping for the Well. Provide Recommendations to City Staff, Based Upon Review of the Equipment and the Contractor’s Written Inspection Report. ENGINEERING ENTERPRISES, INC. Page 2 of 2 CONSULTING ENGINEERS The above scope of services for Well No. 7 Rehabilitation includes the following assumptions: 1. No Construction Permit Required for Well No. 7 The above scope for “WELL NO. 7 REHABILITATION” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT HOUR PERITEMCHARGE MANAGERENGINEER II ENGINEERTECH I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $212 $206 $174 $147 $147 $70DESIGN ENGINEERING2.1 Project Management and Administration1 2 3 624$ 2.2 Project Manual Preparation 1 2 4 8 2 17 2,790$ 2.3 Bidding and Contracting1 4 8 8 2 23 3,744$ Design Engineering Subtotal: 3 8 12 16 2 2 43 7,158$ CONSTRUCTION ENGINEERING3.1 Construction Administration2 8 16 16 2 44 7,348$ 3.2 Construction Observation and Documentation 4 12 24 40 6,440$ Construction Engineering Subtotal: 2 12 28 40 - 2 84 13,788 PROJECT TOTAL: 5 20 40 56 2 4 127 20,946 Printing = 100$ 20,372$ Vehicle (Construction) = 300$ -$ DIRECT EXPENSES =400$ 294$ 280$ 20,946$ 21,346$ G:\Public\Yorkville\2017\YO1717-P Well No. 7 Rehabilitation\PSA-2021\[Exhibit 3 - Level of Effort.xlsx]Fee SummaryTOTAL EXPENSES = ENGINEERING DRAFTINGEngineering Expenses = LABOR SUMMARYDIRECT EXPENSESPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = May 24, 2021ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FOREXHIBIT 3WELL NO. 7 REHABILITATION UNITED CITY OF YORKVILLE, IL Year:ITEMMonth: August NO. WORK ITEM Week Starting: 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 28 4 11 18 25FINAL DESIGN ENGINEERING2.1Project Management and Administration2.2 Porject Manual Preparation 2.3 Bidding and ContractingCONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Observation and DocumentationG:\Public\Yorkville\2017\YO1717-P Well No. 7 Rehabilitation\PSA-2021\[Exhibit 4 - Anticipated Schedule.xls]Schedule (2)LegendProject Management & QC/QA Design Work ItemMeeting(s) ConstructionBidding and ContractingEXHIBIT NO. 4ANTICIPATED PROJECT SCHEDULEWELL NO. 7 REHABILITATIONUNITED CITY OF YORKVILLE, ILLINOISFebruary March April2022January 2021May June July September October November December Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2021-45 Kennedy Road / Emerald Lane Traffic Control Discussion City Council – June 22, 2021 PW 06-15-21 Moved forward to City Council agenda. PW 2021-45 Bart Olson Administration Name Department As requested, we investigated the pedestrian crossing along the east leg of Kennedy Road and Emerald Lane due to safety concerns raised by a few citizens. Existing Conditions and Observations: On Thursday, May 13, 2021, EEI completed field investigations of the existing conditions and traffic patterns along Kennedy Road at Emerald Lane. Kennedy Road is functionally classified by the Illinois Department of Transportation (IDOT) as a Minor Arterial with an existing (2019) average daily traffic (ADT) volume of 4,500 vehicles per day. The posted speed along Kennedy Road is 45 mph. The existing lane configuration along Kennedy Road at Emerald Lane consists of one (1) 12-foot travel lane in either direction with dedicated left-turn lanes in the eastbound and westbound directions at the intersection. The width of the roadway is 33 feet. It is understood that much of the pedestrian traffic in the AM and PM peak hours is generated by Autumn Creek Elementary School. Pedestrian counts were collected one hour prior to the first bell from 7:30 to 8:30AM and one hour after the last bell from 3:30 to 4:30 PM on Thursday, May 13. Signage/Markings Both eastbound and westbound Kennedy Road have pedestrian crossing ahead signage (MUTCD S1-1, W16-9P) approximately 250’ in advance of the crosswalk at Emerald Lane, with a pedestrian crossing signage (MUTCD S1-1, W16-7P) located at the crosswalk. A view of the existing signage is shown in Photo 1 on the following page. The crosswalk is delineated by two (2) 6” wide white transverse markings with one-foot bars spaced three (3) feet apart center-center and aligned at 45-degree angles. Kennedy Road and Emerald Lane is a two-way stop-controlled intersection with Emerald Lane subject to stop control. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: June 1, 2021 Subject: Kennedy Road and Emerald Lane – Pedestrian Safety Analysis Photo 1. Crosswalk Signage along Kennedy Road at Emerald Lane, Facing Eastbound Traffic and Pedestrian Patterns We also collected seven-day speed data from Thursday, May 13, 2021 to Wednesday, May 19, 2021 via bi-directional traffic collector radar detection along Kennedy Road east and west of Emerald Lane. Below is a summary of the average AM and PM peak hour traffic along with pedestrian counts collected on Thursday, May 13. The table below shows the volumes in the AM and PM observed along Kennedy Road. Time Period May 2021 Opposing Traffic Pedestrians 7:30-8:30 AM 295 2 3:30-4:30 PM 440 7 In addition to vehicular and pedestrian traffic counts, gaps in traffic greater than 17 seconds were also recorded as a gap long enough for a pedestrian to cross at this location (48-foot crosswalk). The 17 second interval was estimated using a crossing speed of 3.5 feet per second (taken from the MUTCD) and a pedestrian startup time of 3 seconds. According to the Institute of Transportation Engineers, longer crossing times are needed for school-aged children. They recommend using 2.0 feet per second for elementary school children, which requires gaps in traffic greater than 27 seconds. Based on the vehicular and pedestrian counts, the average vehicular gap is 12.2 seconds and 8.2 seconds in the AM and PM peak hours, respectively. Both are well short of the required 27 second gap for elementary school students. Street Lighting The existing intersection is currently lit with fixtures provided in the medians on both the north and south legs of Emerald Lane. Sight Distance The existing Kennedy Road profile along the centerline appears to be flat (grades less than 3%). According to the IDOT Bureau of Local Roads Manual, the required stopping sight distance is 425 feet for a 50 mph design speed. Based on our observations in the field, it appears that the stopping sight distance requirement is fulfilled. Analysis and Review of Conditions The section on crosswalks in the MUTCD says the following: “New marked crosswalks alone, without other measures designed to reduce traffic speeds, shorten crossing distances, enhance driver awareness of the crossing, and/or provide active warning of pedestrian presence, should not be installed across uncontrolled roadways where the speed limit exceeds 40 mph and either: A. The roadway has four or more lanes of travel without a raised median or pedestrian refuge island and an ADT of 12,000 vehicles per day or greater; or B. The roadway has four or more lanes of travel with a raised median or pedestrian refuge island and an ADT of 15,000 vehicles per day or greater.” Since there are two (2) lanes of travel, no raised median or pedestrian refuge island present, an ADT of 4,500 vehicles per day, a posted speed of 45 mph, minimal pedestrian traffic, and very few gaps in traffic long enough for pedestrians to cross at this location, MUTCD criteria recommends that a crosswalk should not be installed. However, since the crossing has already been established, we have evaluated installing other measures to enhance driver awareness of the crossing and provide active warning of pedestrian presence. Signal Warrants First, we reviewed the traffic signal warrants based on pedestrian volume. According to the MUTCD, Signal Warrant 4, Pedestrian Volume, the minimum required number of pedestrians crossing the major street at an intersection during an average day is 107 or more for each of any four hours or 133 or more for any one-hour period. For Signal Warrant 5, School Crossing, the minimum required number of pedestrians is 20 during the highest crossing hour. Since neither warrant is met based on pedestrian volume observed, the need for a traffic signal is not justified. Pedestrian Hybrid Beacons A pedestrian hybrid beacon is used to control traffic at an unsignalized location to assist pedestrians in crossing at a marked crosswalk. It can be used at locations where a traffic signal is not warranted or the decision was made to not install a traffic control signal. However, the guidelines for installation of a pedestrian hybrid beacon require a minimum pedestrian volume of 20 for one hour of an average day. The pedestrian volume observed does not fit this criterion, so installing a pedestrian hybrid beacon is not justified. Increasing Sign and Pavement Marking Conspicuity Since traffic signals and pedestrian hybrid beacons are not warranted, another option is increasing the sign conspicuity of the pedestrian crossing signs. Section 2A.15 of the MUTCD offers several suggestions to accomplish this. Some options that could be used include: adding a red or orange flag above signs, adding a warning beacon to the sign, adding LED lights to the sign, or adding a strip of retroreflective material to the sign support. Pavement markings can also be used to supplement the conspicuity of a crosswalk, such as Yield Lines 20 to 50 feet from the crosswalk. The use of Yield Lines also requires the use of either YIELD HERE TO PEDESTRIANS (MUTCD R1-5 or R1-5a) or STOP HERE FOR PEDESTRIANS (MUTCD R1-5b or R1-5c) signs. Photo 2. MUTCD Guidance on Yield Lines and Stop Here for Pedestrians Signs Conclusions and Recommendation If the City chooses to enhance driver awareness, based on our observations we would recommend signage and pavement marking enhancements to the pedestrian crossing. We recommend the Rectangular Rapid Flashing Beacon (RRFB) as it is more conspicuous to motorists. Photo 3 (below) shows an example of a RRFB assembly at a crosswalk. We recommend replacing the existing signage assemblies at the crosswalk (pedestrian crossing signs with diagonal downward arrow plaques) with RRFB assemblies with pedestrian push buttons (new assemblies to include the pedestrian crossing sign and diagonal downward arrow plaque). We also recommend the implementation of the Yield Lines and STOP HERE FOR PEDESTRIANS signs (MUTCD R1-5c) approximately 20 to 50 feet in advance of the crosswalk in both directions. Photo 3. Sample RRFB Installation (TAPCO) Costs We are estimating that the purchase and installation of the RRFB, striping and signage would be in the $20,000-25,000 range. As requested, we investigated the possible installation of multi-way stop signs at the following intersections: • Kennedy Road and Emerald Lane - Currently, the intersection of Kennedy Road and Emerald Lane is two-way stop controlled with Emerald Lane subject to stop control. EEI collected 24-hour traffic counts via on-road tube collectors for the north and south legs of the Kennedy Road and Emerald Lane intersection on Thursday, May 13, 2021. We also collected seven-day speed data from Thursday, May 13, 2021 to Wednesday, May 19, 2021 via bi-directional traffic collector radar detection along Kennedy Road east and west of Emerald Lane. The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regard to multi-way stop sign installation: Guidance: The decision to install multi-way stop control should be based on an engineering study. The following criteria should be considered in the engineering study for a multi-way STOP sign installation: A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A. The need to control left-turn conflicts; Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: June 2, 2021 Subject: Kennedy Road and Emerald Lane – Multi-Way Stop Sign B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection. Our findings were as follows: o There are no sight distance constraints. o The vehicular volumes entering the intersection from the major street approaches (Kennedy Road) appears to be below 300 vehicles per hour for any 8 hours of an average day. o The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street (Emerald Lane) appears to be below 200 units per hour for the same 8 hours. Per the traffic counts, the north leg of Emerald Lane sees a daily peak volume of 14 vehicles entering the intersection between 5:30-6:30 PM. The south leg has a daily peak volume of 12 cars entering the intersection between 1:30-2:30 PM. o Because the posted speed limit exceeds 40 mph, the minimum vehicular volume of 70 percent of values were also evaluated. Kennedy Road meets the 70 percent volume warrant; however, Emerald Lane falls well short of vehicular volumes entering the intersection. o The accident history is below the threshold warranting stop signs. o This intersection does not appear to be a good candidate for a multi-way stop sign based on the above criteria. o Since Kennedy Road is considered the main road of the two, EEI has found that the existing two-way stop control is sufficient since Emerald Lane is subject to stop control. Crash History Reports (provided by the City) • 2020-08-01 – Property Damage • 2019-01-12 – Property Damage • 2017-09-19 – Property Damage Traffic On-Road Tube Collector Locations Emerald Lane On-Road Tube Counter Kennedy Road KennedyLillian Emerald CoralCrimsonOrchidSage Lakevie w Hayden LavendarBazanCobaltChristyMadden Copyright nearmap 2015 0 100 200 Feet Engineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION OF STOP SIGN ANALYSIS www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MAY 2021 YO2120 YO2120-Location of Stop Sign Analysis.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ MJT ³ STOP SIGN ANALYSIS AREAKENNEDY / EMERALD EMERALD LANE FACING SOUTH EMERALD LANE FACING NORTH KENNEDY ROAD FACING EAST To: Bart Olson City Administrator From: Ryan Sikes, P.E., PTOE Date: June 2, 2021 Re: Speed Study at Kennedy Road and Emerald Lane EEI Job #: YO2120-C EEI previously analyzed traffic speed data provided by the City of Yorkville (City) from 2020 to investigate the safety of the existing posted speed limit along Kennedy Road between Christy Lane and Autumn Creek Boulevard. A local resident expressed concern that motorists are observed passing slower moving vehicles within the Kennedy Road segment located between Christy Lane and Autumn Creek Boulevard. The resident also noted concerns regarding motorists traveling at higher speeds may potentially lose control of their vehicle and adversely impact the public utilizing the adjacent shared use path. Our findings from the report dated November 25, 2020 are summarized below: Based on the southbound speed data collected in 2020, the average 85th percentile speed is 48 mph. The range of 85th percentile speeds during this time was 47 mph – 50 mph. Based on the northbound speed data collected in 2020, the average 85th percentile speed is 48 mph. The range of 85th percentile speeds during this time was 46 mph – 50 mph. Upon review of the data collected, it is our recommendation that the speed limit remain as posted and not be reduced. The 85th percentile speed is used to set a safe speed to minimize crashes and to promote uniform traffic flow. Recently, a few more citizens have raised concerns regarding pedestrians trying to cross in the walkways across Kennedy Road, and vehicles are not stopping. EEI analyzed the traffic speed data collected to investigate the safety of the existing posted speed limit at the intersection of Kennedy Road and Emerald Lane. The existing lane configuration along Kennedy Road at Emerald Lane consists of one (1) 12-foot travel lane in either direction with dedicated left-turn lanes in the eastbound and westbound directions at the intersection. There is an 8-foot HMA shared used path along the south side of the roadway varying from 5 to 24 feet from the back of the existing curb. Kennedy Road is functionally classified by the Illinois Department of Transportation (IDOT) as a Minor Arterial with an existing (2019) average daily traffic (ADT) volume of 4,500 vehicles per day. The posted speed along Kennedy Road is 45 mph. EEI collected seven-day speed data from Thursday, May 13, 2021 to Wednesday, May 19, 2021 via bi- directional traffic collector radar detection along Kennedy Road east and west of Emerald Lane. To analyze the data, an 85th percentile speed must be calculated. This is the speed that 85 percent of the vehicles are travelling below during free-flow conditions. This is considered to be the safe speed for the roadway and is used in setting or adjusting speed limits. Based on the eastbound speed data collected in 2021, the average 85th percentile speed is 47 mph. The range of 85th percentile speeds during this time was 42 mph – 51 mph. Based on the northbound speed data collected in 2020, the average 85th percentile speed is 48 mph. The range of 85th percentile speeds during this time was 37 mph – 60 mph. Upon review of the data collected, it is our recommendation that the speed limit remain as posted and not be reduced. The 85th percentile speed is used to set a safe speed to minimize crashes and to promote uniform traffic flow. pc: Eric Dhuse, Director of Public Works Jim Jensen, Chief of Police BPS - EEI Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2021-29 Solar Site RFP City Council – June 22, 2021 ADM 6-16-21 Moved forward to City Council agenda. ADM 2021-29 Majority Approval Bart Olson Administration Name Department Summary Consideration of an RFP process to solicit ideas and proposals for solar farm projects on various City properties throughout town. Background Kendall County’s solar farm near their John Street campus was arranged by Progressive Business Solutions, the City’s residential electric aggregation broker. The Kendall County campus was built with no County outlay of funds and is saving the County more than $100,000 per year in electric costs with little management responsibility from the County. During a recent staff-level conversation about residential electric aggregation, the Progressive Business Solutions representative indicated that solar funding would soon be available from the state, and that the City could take advantage of this funding by holding an open call for solar farm projects on City properties. Since that meeting, the City staff and Progressive Business Solutions staff have worked to inventory all City properties – from a small easement with a weather warning siren, to the 651 Prairie Pointe building, to larger vacant properties throughout town. Progressive Business Solutions will be at the meeting and will give a presentation on the concept of an open call for solar projects on City properties. The idea of the draft RFP is that there are 5-10 companies that build or develop solar farms that will have ideas about where solar could viable in Yorkville. The City would approve the draft RFP, seek creative ideas from firms, review those ideas, pick a firm to have more detailed discussions with, conduct in depth due diligence on those ideas, and then present any solid proposals to City Council for consideration. The draft RFP does not have any direct costs. Progressive Business Solutions will run the majority of the RFP administration process on the City’s behalf, including conducting their own technical review of the proposals before sitting down with City staff to discuss the merits of each proposal. If the City decides to move forward with a project after staff and City Council review, Progressive would receive compensation from the solar farm developer as part of a final deal with the developer and City Council. If the City reviews the proposals and determines that the sites or the proposals do not work, the City can simply reject all bids. Recommendation Staff recommends approval of the RFP document for an open call for ideas for solar farm projects on various City properties. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 10, 2021 Subject: Solar Farm RFP City of Yorkville Request for Proposals to Contract For Solar Photovoltaic System Site-Surface Lease Or To Otherwise Provide Professional Complete Solar Photovoltaic Operation June 18, 2021 Project Sponsor: City of Yorkville 800 Game Farm Road Yorkville, IL 60560 ADVERTISEMENT City of Yorkville Request for Proposals (RFP) to Contract for Solar Photovoltaic Systems Site Development and Operation Progressive Business Solutions, on behalf the City of Yorkville ("City”), is seeking sealed Proposals indicating definite interest in contracting for the development, finance, and operation of a solar photovoltaic energy system at various site locations throughout their property. List of defined sites attached on Exhibit A: Proposers must indicate definite interest in being selected to negotiate terms of financing, construction, operation of, and sales from a solar photovoltaic field operation that will require considerable professional level engineering, management, and analytical skills, together with adequate capital, energy market and marketing expertise to be successful. The successful Bidder will either own or sell the installed equipment to other persons. Proposers are expected to lease or receive a license for the use of the affected surface operation at a lease or license cost and payment arrangement to be negotiated and agreed upon by the CITY. All Proposers are expected to independently investigate and verify the facts and factors important to the success or failure of their Proposal, develop an approach to complete a commercially viable installation of a solar energy facility at the Sites, that will not negatively impact the roof of the facility. Each Proposer assumes, and will itself, bear the cost of its Proposal, the proposal evaluation and contract negotiation process, equipment, zoning and permitting, negotiating design approval with the regulatory agencies, construction cost, Operation and Maintenance (O&M) costs, system decommission/Site restoration costs, all unanticipated delay, and all market risk. Proposals will be accepted until 3:00 pm CST on August 18,, 2021. The Request for Proposal and Site information is available by written request to Shawn Ajazi, Progressive Business Solutions, on behalf of the City of Yorkville at 1981 W. Downer Place Suite 402 Aurora, IL 60506. Shawn Ajazi can be contacted: Email Address: shawn@savewithprogressive.com Office Phone: (630) 882-6100 Fax: (630) 882-6132 PROPOSAL REQUIREMENTS SCOPE OF WORK The CITY is seeking to identify and contract with a Successful Proposer for a “Project” that shall include the design, financing, installation, and operation of solar photovoltaic generators at various site throughout the City’s facilities in Illinois and interconnection of the generation equipment to the utility distribution system, along with any such improvements or repairs needed at the Sites to accommodate any of such improvements (“Project”). See Site locations map (attached as Exhibit A) and Operation is to be for a minimum of twenty-five years. All entities delivering timely and complete Proposals shall be referred to as “Proposer” under this Request for Proposal (RFP). A Proposer may simply ask for a 25-year lease of the property by the CITY, with proposed monetary and other terms of rent and a binding commitment to develop a solar photovoltaic field by a date certain, together with demonstration of capability to bring the development to completion and successful operation, plus undertake long term O&M, inspections, repairs, corrective measures, and decommissioning/restoration as needed. Whether lease, license or other arrangement is proposed, a Proposer must demonstrate in its proposal that it has the professional skill, capital, and other necessary qualifications to be selected and entrusted to install, sell, manage, and operate/maintain, repair, and eventually dismantle and decommission the system successfully, as well as provide insurance or performance bond to hold the CITY harmless as to any claims, damages, losses, costs, or adverse impact to the ongoing environmental investigation and remediation actions caused by activities of solar development. Each response to this RFP should include a confidential pro-forma demonstration that the Proposer's contemplated development at the Site a) is commercially viable so as to provide economic benefit to the City, and quantify estimates of the economic benefit, b) does not impact those portions of the Site that are under ongoing environmental investigation and remediation activities, and C) does not create or enlarge the costs at the Site for the City. The successful Proposer of solar photovoltaic energy production shall also demonstrate willingness and ability to finance, design, construct, commission, own, operate, maintain, and de-commission all ground-mounted photovoltaic generation and other project-related equipment on the Site. Lease Proposals may, at the Proposer's discretion, involve renewable energy related installations other than a solar photovoltaic field, e.g. battery storage, as their principal use. Proposers may condition their willingness to contract on specific prerequisites being fulfilled. A Proposer must include detailed descriptions of its qualifications to undertake, finance, install, operate, and complete the Project it is proposing. A Proposer may claim and identify confidential business information status for sensitive information that is confidential or proprietary. Each Proposal should contain details on what a Proposer wishes to undertake, any contracting prerequisites, necessary contract conditions, and a description of the type of contractual relationship it proposes (i.e., lease, turnkey, or either). The CITY expects that land and roof area will be made available, and the Project will be undertaken pursuant to the terms and conditions of a contract agreement to be negotiated between the CITY and the successful Proposer. Any contracts executed under this RFP shall be contingent upon approval of the CITY. A condition of any contract that is not a lease is that the economics of the Proposal accepted must benefit the CITY by directly or indirectly reducing, offsetting, or paying for their energy and/or other operating costs. The Project as may be proposed, inclusive of any or all development, construction, and operation activities at the Site, must not damage or interfere with the operation, maintenance, or effectiveness of the ongoing environmental investigation and remediation activities pr the current wastewater treatment operations the CITY. Final contract approval and all terms of any contract for any aspect of the Project development, installation, or operations, shall be contingent upon confirmation and approval of such installation and operation arrangements by the CITY and Progressive Business Solutions. The operation must also comply with all other applicable laws, including, without limitation, municipal and county zoning code compliance. The CITY expects to cooperate with the Proposer and support the permission effort if all other conditions are satisfied. The Successful Proposer will be awarded an exclusive, 120-day opportunity to investigate and negotiate with the CITY for the award of the Project. Extensions of the exclusive opportunity may be possible for good cause at the discretion of the CITY. The CITY reserves the right to reject any or all proposals, if deemed not to be in the best interest of the CITY. SCHEDULE & MILESTONES RFP issued: Friday June 18, 2021. Site Inspection Opportunity: Wednesday July 9, 2021 at 9:00 a.m. CST. Submittal of Formal Questions: Friday July 23rd, 2021 at 3:00 p.m. Submittal of Proposal: Two (2) hard copies to Progressive Business Solutions for the City of Yorkville c/o Shawn Ajazi, 1981 W. Downer Place, Suite 402, Aurora, IL 60506, and one electronic copy in accordance with Paragraph 8 “Submittals”, below. The deadline for submittals is August 13, 2021 at 3:00 PM CST. (This is a hard deadline that will not be extended except at the CITY’s discretion for exceptional cause), Award of Preferred developer status: TBD Execution of Contract: TBD PROPOSAL REQUIREMENTS 1. General Letter of Intent to Contract or Lease All Proposals shall include a Letter of Intent. The Letter of Intent must identify the company, partnership, corporation, or individual(s) proposing the project and shall include a detailed summary of the proposed project. The Letter of Intent shall include a statement that the Proposer has read this RFP and accepts its terms and conditions. 2. Project Proposal Project Proposals shall accompany the Letter of Intent and shall include the following information: a. Name, address, and telephone number of firm and principal contact person. b. Type of organization (i.e., corporation, partnership, joint venture, etc.) including list of participants, as appropriate. c. History, ownership, professional qualifications, and organizational background of the firm(s) and all contemplated sub-contractors (Development Team): i. Provide a brief history of the firm(s) as well as a synopsis of ownership; ii. If the company responding is a partially or fully owned subsidiary of another firm, include the above information for the parent company, parent company’s credit rating, and an appropriate statement by the parent company in support of the subsidiary's submittal; iii. If the Proposer intends to sub-contract parts of the work, include the above information for all contemplated sub-contractors to the extent known; iv. Professional qualifications of the individual principals who are to be involved in the design, installation, and production process and their areas of emphasis or expertise. Proposer must show at least 10 years of experience in the PV solar energy market space, be NABCEP certified, and a qualified person as defined by pending rule 16-128A(a) by the Illinois Commerce Commission (ICC). d. Project Approach that includes, but is not limited to: i. an overview of Proposal elements, costs, responsibilities; ii. a preliminary description of the design and installation methodology the Proposer will seek to utilize at the Site, along with estimated load factors created by the proposed Project design and any possible penetration(s) of the surface at the Site to complete the proposed Project, and how such load factors, possible surface penetrations and any other aspect of construction and O&M will or may impact those portions of the Site under ongoing environmental investigation and remediation activities, including without limitation: iii. suggestions or special concerns the CITY should be aware or should consider, including but not limited to, the consideration of virtual net metering options, purchase and leaseback of equipment if proposed, and other arrangements that are worthy of consideration; iv. a statement of willingness to absorb the cost of creating and presenting a detailed solar development plan for the Sites and obtaining the approvals of the IEPA (as necessary), Kendall County, and the City of Yorkville IL; v. any other information or tasks Proposer considers necessary for the successful completion of a contractual arrangement; vi. Solar energy system concept must operate behind the meter, and directly off-set a portion of the City’s load and include net metering. vii. Solar energy system’s panel and inverter technologies must be supplied by Tier 1 manufacturers. e. Proposed draft or detailed summary of the cost of Direct Purchase, Power Purchase Agreement (PPA), lease, license, or other arrangement's contract terms and conditions, including: i. whether more than 25 years of operation are required; ii. whether and to what extent Proposer requires assistance to identify and secure customers; iii. how financing of the equipment will be managed; iv. bonding, insurance or other means of assuring system construction, O&M, removal and decommissioning with Site restoration as needed or required by the CITY; and v. bonding, insurance or other means of holding the CITY harmless as to any claims, damages, losses, costs, or adverse impact to ongoing environmental investigation and remediation actions caused by activities of solar development, solar installation, operations, or decommissioning. vi. provide a performance guarantee of 85% annual kWh delivery or pay for lack of performance. Include how this guarantee will be insured/secured. vii. must include a commercially reasonable fee paid for by the successful bidder to Progressive Business Solutions f. Include in the proposed draft lease or license or otherwise propose a process for addressing issues that will need to be managed at the outset or from time to time during the construction and O&M of the solar field respecting the following points: i. Updated topographic survey (for any areas where solar is proposed), and requirement for periodic updated topo surveys (every 5-10 years) during solar life (to be provided by the City’s Engineer); ii. Phasing from conceptual solar design (submitted with response to RFP) to draft and final design plans and specs subject to the CITY’s review/approval; iii. Access and staging needs – ingress/egress, deliveries, equipment staging, movement of vehicles making repairs to the Site as needed in the judgment of the CITY; iv. Security – ingress/egress, locks/keys, additional security needs of solar and how integrated with the current fences and other security, including coordination with a CITY representative; v. Allow a CITY representative to be present when work is taking place inside fencing; vi. Provide proof of health and safety training and measures to be in place for solar construction workers, and its consistency with the CITY Contractor requirements; vii. As-built / construction summary report required for solar; along with O&M plan and contingency/corrective measures if problems occur; viii. O&M details – what is frequency of solar O&M visits, what is done during such visits, what is plan/process for repairs if settlement occurs, solar panels are damaged, etc. Site-specific O&M Plan may be required to ensure solar and environmental investigation and remediation activities are well integrated; ix. Ongoing environmental investigation and remediation activity O&M requirements, such as inspections, must be accommodated at all reasonable times; x. In the event a major repair or any other work related to the ongoing environmental investigation and remediation activities is needed and solar panels are in the way of that repair/work area – who is responsible for moving/replacement of panels and/or the cost of same and what is the lead time associated with such movement to effectuate the repair/work; xi. Long-term care and decommissioning – a specific decommissioning plan should be provided; xii. Provision of insurance and/or performance bond to ensure Proposer completes scoped work, makes timely repairs as needed, replaces aged solar equipment/panels, maintains solar system, complies with obligation to cooperate with the ongoing environmental investigation and remediation activity needs, and does not leave equipment in place, assuring that the CITY does not incur costs due to the Project.+ g. Project Schedule, expressed in weeks and months, indicating major project milestones and durations once contract is awarded. Elements that must be addressed in Project Schedule include: i. Management and Maintenance Plan for grounds and structures; ii. Conceptual site plan; iii. Final site plan and construction specifications; iv. Site security plans; v. Construction safety plan; vi. Construction schedule; vii. As-built documentation; viii. System O&M, removal and decommissioning plan; ix. Financial assurance of Contract performance arrangements h. Services to be provided by sub-contractors, if any. Note: Failure to notify that subcontractors will be used in advance of the project subjects the proposer to disqualification and forfeiture at any time. Subcontractors shall meet all applicable insurance and other requirements of the Contract. i. List of all previous and current similar solar projects of Proposer including: i. Location and project description; ii. Project size and cost details; iii. Proposer’s involvement; iv. References (names, titles, and telephone numbers); and v. Dates started and completed. i. Qualifications and Experience of Key Personnel, including those of all contemplated sub-contractors. List key in-house professional and management staff, and the qualifications of key individuals who will be involved in all phases of the project. Cite examples of successful complex project management and meeting financial targets. j. Projected customer and rate information suitable and sufficient to enable evaluation of likelihood of success of Proposer to make solar energy and renewable energy credit (REC) sales commercially viable, along with pro-forma estimate of projected Developer's costs, revenue received, and expected economic benefit to the CITY. 3. Financial Capability Proposals must demonstrate the reasonable likelihood of sufficient financial resources to develop the Site in a manner consistent with the Proposal. The Contract may require that the Proposer or its Contractors' performance be bonded and shall include certain indemnity obligations to cover any damages or claims that are caused by the installation, operation, and decommissioning of the proposed Project. 4. Insurance Coverage Proposals shall expressly acknowledge the need for insurance and include a statement that at least the following insurance will be required to be in force upon finalizing the Contract: a. Worker's Compensation Insurance for the protection of all employees throughout the entire period that this contract is in operation with coverage B limit of liability of not less than $500,000. b. Comprehensive General Liability for bodily injury in the amount of $1,000,000 (for one person) and $2,000,000 (on account of one accident), including contingent liability for the landowner for the acts or omissions of the Developer, its engineer, contractor, or subcontractors in the same amounts. The CITY and its consultant (Progressive Business Solutions) shall be named additional insureds under this coverage on a primary, non-contributory basis. c. Property damage in the amount of $2,000,000 each occurrence and $4,000,000 aggregate. d. The property damage insurance shall be in amounts approved by the CITY and cover/include comprehensive for premises/operations, subsidence, collapse, explosion, and surface and/or underground damage to the Site pursuant to the ongoing environmental investigation and remediation activities, with no exclusion for environmental matters, public utilities, products/completed operations, contractual, independent contractor, broad form property damage, and shall also cover and include contingent liability for the CITY for facts of omissions of the Developer, its engineer, contractor or subcontractors in the same amounts. The CITY and its consultant (Progressive Business Solutions) shall be named additional insureds under this coverage on a primary, non-contributory basis. e. Architects’/Engineers’ Professional Liability (errors and omissions on a claim - made basis) in the amount of $2,000,000 for any one claim, and in the annual $4,000,000 aggregate with not more than $100,000 deductible for each claim. The CITY and its consultant (Progressive Business Solutions) shall be named additional insureds under this coverage on a primary, non-contributory basis. f. Automotive vehicles, both owned and non-owned, used in conjunction with the job both on and off the public highway shall carry the same rates of insurance for bodily injury and property damage as stated above. The CITY and its consultant (Progressive Business Solutions) shall be named additional insureds under this coverage on a primary, non-contributory basis. g. Umbrella or Excess Insurance coverage applicable to all insurance policies issued to satisfy subparagraphs a. through f. of this paragraph in the amount of $5,000,000 each occurrence and $10,000,000 aggregate. The CITY and its consultant (Progressive Business Solutions) shall be named additional insureds under this coverage on a primary, non-contributory basis. h. Contractors' completion bond in an amount specified in the Contract sufficient to assure the construction completion of the solar photovoltaic field and related equipment should work involving construction not timely ensue or reach completion. i. Any other insurances or bonds required by law. 5. Questions and Correspondence All Proposer's questions should be submitted via email to Shawn Ajazi, Progressive Business Solutions, 1981 W. Downer Suite 402, Aurora, IL 60506 at shawn@savewithprogressive.com with “Solar Proposal at the City of Yorkville” in the subject line, no later than 3:00 pm CST on Friday July 23, 2021. 6. Communications Before and After Submittal of Proposals Meetings and discussion of Proposals and issues relevant to the success of a possible Proposal may be held with representatives of the CITY, Progressive Business Solutions, and other relevant entities and interests prior to the submittal date. All questions about the RFP should be made submitted in accordance with the above Section 5. Oral explanations or instructions are not binding. Any information materially modifying this RFP will be furnished to all Proposers by an addendum issued at least five (5) business days in advance of the submittal deadline. 7. Site Inspection Opportunity Site inspection is schedule for July 7th at 9:00 a.m. CST. Please contact Shawn Ajazi to confirm your attendance and request a site inspection list. 8. Submittals Submittals of Proposals shall be made by sending two (2) hard copies and one (1) electronic copy labeled "Response to Request for the City of Yorkville Solar Development Proposal" to Shawn Ajazi, Progressive Business Solutions, on behalf of the City of Yorkville at 1981 W. Downer Suite 402, Aurora, IL 60506. The electronic copy shall be submitted on a compact disk or flash drive that contains a complete color copy of the Proposal in PDF or other readily retrievable format. See also Section 19. 9. Evaluation Criteria The CITY will evaluate Proposals based upon the following criteria: a. Proposer (and development team) professional qualifications, experience, and expertise. b. Economic terms and conditions, including nature and deliverability of any stated prerequisites to Contract negotiation. c. Economic benefit to the CITY. In the case of a lease, the amount of income from the lease and the degree to which sales of energy or other aspects of the proposal will benefit the CITY are relevant. In the case of an alternatively structured proposal, the above are relevant and the proposer must also include a showing or guarantee that the proposal will "directly or indirectly” reduce the energy or other operating costs of the CITY". d. Appearance of likelihood of mutually successful project contract negotiations and successful project performance. e. Method of Project approach. f. Project schedule. g. Financial capability of Proposer, including capital availability, investor reliability, and provisions of adequate insurance and/or performance bond. h. Compatibility of proposed development, installation and operations with those portions of the Site under ongoing environmental investigation and remediation activities or other requirements. Generally, no proposal will be approved if the installation or operations of the proposed solar facility is reasonably expected to i) compromise the ongoing environmental investigation and remediations activities, ii) compromise the existing Site, or iii) otherwise impose unacceptable costs to the CITY. i. Past performance on similar projects, if any. j. Conceptual Site development plan. k. Sight, sound, and other neighborly compatibility considerations both during and after construction. l. Turnkey contracts must demonstrably benefit the CITY economically as required by law. m. The successful Proposal is not necessarily going to be awarded to the lowest cost Proposer. The selection of a successful Proposer is regarded as falling within the lawful discretion of the CITY to engage a person for specialized, professional quality analytical, engineering and project management skills in whose judgment the CITY will be placing trust and confidence to succeed in a complex project. Lease Proposals are, in addition, within the discretion of the CITY to deal with the lease or other disposition of property. Lease Proposals may be judged both on the financial terms of a lease and the professional qualifications of the Proposer and suitability of the Proposer's plan for successful use and operations at the Site. Lease Proposals may include renewable energy related installations other than a solar photovoltaic field, e.g. battery storage. n. Comments or expressed concerns of the CITY or, Kendall County. o. Pay Prevailing wage for construction of project in accordance with CITY requirements The CITY reserves the right to reject all Proposals and the right to explore more than one Proposal before selection of a successful Proposal. Proposers and the CITY may modify and otherwise negotiate terms of Proposals prior to finalization if such modifications are mutually agreed. 10. Permits and Proposers Pre-Submittal Costs Permits and Applications The successful Proposer must obtain all required permits from federal, state, and local agencies, including the interconnection agreement with ComEd or other appropriate distribution entity. The project shall be contingent on consistency with the City of Yorkville, IL zoning. Proposal Preparation and Submittal Phase Proposers must provide and pay for any type of related engineering services and field surveys needed for design purposes, engineering surveys, marking to enable contractor(s) to proceed with their work, and providing other special field surveys. Topographic and boundary surveys will be provided by the CITY. Proposers bear all their costs of making the proposal, and the cost of presenting to the CITY, Kendall County and other approval related meetings or hearings. The CITY reserves the right to hold a pre-submittal conference, of which notice will be sent in advance, and to issue addenda as appropriate to interpret, clarify, or expand the Proposal documents. Successful Proposer is expected to confirm acceptability/qualifications of any prime contractor, subcontractors, suppliers, and other persons and organizations proposed, and to conduct background and reference checks on proposed contractors, subcontractors, and suppliers in anticipation of a contract award. 11. Statement of Agreement A statement signed by the Proposer shall be submitted stating that the Proposer has read this RFP and accepts its terms and conditions. 12. Disqualification The Proposer may be disqualified if the Proposer or its principal(s): a) has been convicted of a crime chargeable as a felony within the past five (5) years; b) has been the subject of a voluntary or involuntary bankruptcy or insolvency proceeding in the past five (5) years that was not dismissed within 180 days of filing; c) has made material misrepresentations of fact in its Proposal; and/or d) is responsible for apparently inappropriate business acts indicating a lack of qualifications for a public benefit project of this type. 13. Compliance with all Laws The Proposal and any subsequent Contract entered between the CITY and Proposer shall be governed and construed in accordance with the laws of the State of Illinois. If any provision hereof shall be held to contravene any applicable law, such provision shall be deemed reformed to the extent of conforming to said law, and in all other respects the terms hereof shall remain in full force and effect. The Proposer shall comply with all applicable laws, regulations, rules, and policies promulgated by the Federal, State, County, Municipal and/or other government unit or regulatory body, including the CITY, now in effect or which may be in effect during the performance of the Contract. Included within the scope of the laws, regulations and rules referred to in this Section, but in no way to operate as a limitation, are all forms of public utility and Interstate Commerce Commission regulations, Workers’ Compensation Laws, the Prevailing Wage Act, the Social Security Act, and the Occupational Safety and Health Act. Proposer and its Contractor shall comply with all applicable Federal, State, and local laws and regulations pertaining to wages and hours of employment of all personnel employed. Additionally, the Proposer shall comply with all laws and regulations pertaining to equal opportunity and fair employment practices including the Illinois Human Rights Act. The Proposer shall not discriminate against any worker, employee, or applicant, or any other member of the public because of race, religion, color, age, sex, handicap, marital status, national origin, or unsatisfactory military discharge, nor otherwise commit an unfair labor practice. The Proposer further agrees that this Paragraph will be incorporated by the Proposer in all contracts entered into with suppliers of materials and services, subcontractors and labor organizations, furnishing skilled, unskilled, or craft union skilled labor that may perform any such labor or service in connection with the Contract. Further, by submitting a proposal, the Proposer certifies that it has adopted and implemented a written sexual harassment policy in full compliance with Section 2-105A (4) of the Illinois Human Rights Act, 775 ILCS 5/2-105A (4), and, in case the Contractor has 25 or more employees, a drug-free workplace policy and practice in full compliance with Section 3 of the Illinois Drug-Free Workplace Act, 30 ILCS 580/3. As an independent contractor, records in the possession of the Proposer related to the Contract may be subject to the Illinois Freedom of Information Act (“FOIA”), 5 ILCS 140/1-1 et seq.; 5 ILCS 140/7(2). The Proposer shall immediately provide the City with any such records requested by the City in order to timely respond to any FOIA request received by the City. The City will review all such records to determine whether FOIA exemptions apply before disclosing the records, such that information properly exempt as proprietary or prohibited from release by other laws or exempt for other reasons will not be released. If the Proposer refuses to provide a record that is the subject of a FOIA request to the CITY and the Attorney General or a court of competent jurisdiction subsequently requires the release of the record or penalizes the CITY in any way, the Proposer shall reimburse the CITY for all costs, including attorneys’ fees, incurred by the CITY related to the FOIA request and records at issue. By submitting a proposal, the Proposer certifies that it is not ineligible for award of the Contract by reason of debarment for a violation of any of the above-referenced laws and regulations and acknowledges that any breach of the foregoing provisions shall constitute a breach of the Contract. Failure of the Contractor to be in compliance with this Paragraph shall be cause for the CITY to terminate the Contract. 14. No Gratuity to City Employees No employee or officer of the CITY or other public body is to be extended any form of gratuity in connection with this RFP, any Proposal, or the contracting process involved therein. 15. Certifications All Proposals must be accompanied by certifications, signed by the Proposer and/or its principal (s) attesting that the attached evidence of the qualifications and financial responsibility, including financial statements, are true and correct. 16. Selection and Award Proposals will be reviewed by a team assembled by the CITY. Depending on the number of Proposals received, and their competitiveness, the team may choose to interview two or more of the Proposers. The evaluation process will be based upon a combination of factors specified above. When the Proposal review team has finished rating and ranking Proposals (including holding interviews, if desired), the team will recommend a Proposal to the CITY Board for consideration of award. The CITY will then enter into a negotiated Agreement with the selected Proposer which shall include all material terms and conditions agreed upon by CITY and the Proposer. The Board or its team may seek the advice and consent of the IEPA prior to finalizing any recommendation or Agreement. 17. Successful Proposer The Successful Proposer will be notified in writing. The Successful Proposer will obtain the exclusive opportunity to engage in contract negotiation with the CITY and other concerned parties for a period of four months (120 days) from the date of award. The CITY will also attempt to facilitate the provision of the prerequisites to Contract that the successful Proposer has included in its Proposal. No guaranty of success in contracting or that the prerequisites stated by a proposer will be met is given. The exclusive negotiation period may be extended at the discretion of the CITY for up to an additional four months. Final Contract is subject to review and comment by all concerned parties and agencies and must be approved by the CITY Board. Approval is not guaranteed and the assessment of whether to accept and approve a contract is subject to the reasonable judgment of the CITY Board. 18. General Terms and Conditions The CITY, in its sole and absolute discretion, with or without cause, and without liability of any kind to any Proposer reserves the right to: a. Accept or reject any and all Proposals; b. Cancel this RFP at any time and/or take any action in the best interest of the CITY. The CITY's decision in all matters shall be final; c. Retain all Proposals for official record purposes and use them in whatever official manner as deemed appropriate; d. Elect not to accept any request by any Proposer to correct errors or omissions in any information, calculations or comparative price submitted once a Proposal is submitted; e. Investigate the financial capability, integrity, experience, and quality of performance of each proposer, including principals; f. Request an oral presentation from any proposer; g. Request any additional information from any proposer and select two or more parties to submit a “best and final” proposal at any time after any submission; h. The CITY shall be the sole judge as to whether any Proposal complies with the requirements of this RFP and may waive any non-compliance or informality in the Proposal received and the CITY decision shall be final, conclusive, and not reviewable except as required by Illinois law. i. All proposers to this RFP do so at their sole expense and risk. The CITY assumes no financial or other obligations to the proposers. The CITY will not be liable to any broker, consultant or any other entity acting on behalf of any respondent for any fee or payment relating directly or indirectly to the proposer or their Proposal. j. All information furnished in this RFP solicitation was gathered from sources deemed reliable. No representation or warranty is made as to the accuracy or completeness of the information contained in this document. Prospective proposers should independently verify all information. 19. Due Date and Format for Proposals Submittals must be physically received by the City of Yorkville, c/o Shawn Ajazi, before the deadline for Proposals, which is 3:00 PM CST on August 13, 2021 or such later time as may be formally announced and posted by the CITY. The electronic copy furnished to the CITY shall be in color and in PDF or other commonly retrievable format. If any information furnished in a Proposal is deemed highly confidential because of trade secret or other proprietary information that is normally kept confidential by the Proposer, and Proposer does not agree that it may be divulged at a public meeting or pursuant to freedom of information laws of Illinois or the United States, express written declaration and designation of Highly Confidential shall be made on all parts or pages of the Proposal that contain such Highly Confidential information. Exhibit A Site Locations Map Facility/Land Address Who Will Franchise Annual Peak Use the Power Electric Usage Usage Vacant Land ‐ New City Hall 651 Prairie Point Drive ‐ Land City YES N/A N/A Kendall Market Place Vacant Land 8 Acres Community N/A N/A N/A 40 Acres of Baseball Fields/Woods 02‐10‐400‐004 + 02‐11‐300‐016 Community N/A N/A N/A 34 Acres of Soccer + Baseball Fields 02‐04‐400‐017 Community N/A N/A N/A Parks and Recreation 201 W Hydraulic St City Franchise 42721 11.071 Public Works Office & Garage 610 Tower Road City Franchise 74160 14.445 City Hall, PD, Library, Beecher Ctr 800 Game Farm Road City Franchise 139620 34.574 City Hall, PD, Library, Beecher Ctr 804 Game Farm Road City 0 Franchise 250500 57.734 City Hall, PD, Library, Beecher Ctr 902 Game Farm Road City Franchise 648357 175.2 Ball Field 0 SW Galena Rd & Kennedy Rd City Non Franchise 46264 2.6256 Public Works Lift Station 276 Windham Circle City Non Franchise 17793 2.6656 Countryside Lift Station 1975 N. Bridge Street City Non Franchise 51600 3.1452 Booster Prv Station Raintree 1908 Raintree Road City Non Franchise 36452 3.6933 Public Works Lift Station 101 Bruell Street City Non Franchise 59975 5.1449 Van Emmon Park 104 E Van Emmon St City Non Franchise 33960 8.0168 2702 Mill Road City Non Franchise 781105 91.113 Well 4 Incl Equipment 610 Tower Lane City Non Franchise 974563 197.47 Well 92921 Bristol Ridge Road City Non Franchise 562044 208.49 Treatment Facility Well 7 2224 Tremont City Non Franchise 709678 228.51 Company Name: Company Address: Project Location: City of Yorkville Proposed Site Location of Solar Field: Bid Date: Ref #Question Response Comments 1Proposed Field Size (MW) 2Estimated Annual Yield (kWh) 3 Compensation Struture (PPA, Lease, Purchase) 4Power Cost per kWh Year 1 (if PPA) 5Power Cost per kWh Year 25 (if PPA) 6 Escalator % per Year (if PPA) 7Total Direct Purchase Price (if Purchase) 8Direct Purchase Annual Maintenance Contract Cost 9 Annual Lease Payment to Customer ($) 10 Annual Lease Payment to Customer Per Acre ($) 11 25 Year Term (Y/N) ‐ 12 Annual Savings/Revenue for Customer 13 Term Savings/Revenue for Customer 14 Performance Guarantee 85% ‐ (Y/N) ‐ How Secured? 15 Construction Guarantee (Y/N) ‐ How Secured? 16 Decommission Guarantee (Y/N) ‐ How Secured? 17 Type System (Fixed Tilt, Single Axis Tracker, Other) 18 Paying Prevailing Wage (Y/N) 19 Total MW Built By Your Company (Last Two Years) 20 Finance Partner on This Project (Y/N) if yes, then who? 21 Cost of Capital for This Project (annual %) 22 Cost Per Watt for Construction/Eng? ($) 23 Price Includes All ComEd InterConnection Costs? 24 Price Includes All Cost of Switch Gear 25 Price Includes All Costs to Connect to Customer? 26 Dunn and Bradstreet Rating/Number 27 Better Business Bureau (BBB) Rating 28 Company Revenue ($) 29 Solar Project Experience ‐ (Total MW Installed) 30 All Permit Costs and Local Costs Paid For By Company? 31 Perimeter Fencing Included (Y/N) What Type? 32 Site Preparation Included (Y/N) 33 Illinois Solar Project Experience ‐ (Total MW Installed) 34 Total REC's granted to Company by IPA To Date 35 IPA REC Price Assumption (Per REC) 36 IPA REC Price Assumption (Total Dollars) 37 IPA REC Award Assumption (Number) 38 ComEd Rebate Assumption (Total Dollars) 39 Solar Field Warranty (Part/Labor) and Length 40 Insurance Compliance as Required in RFQ (Y/N) 42 Conceptual Layout and Design for Proposed Site (Y/N) 43 Copy of Proposed Contract or LOI (Y/N) 44 Proposed Project Timeline thru Start Up (Y/N) Due Date: 3:00 PM ‐ June 15, 2021 City of Yorkville ‐ SOLAR RFQ BID SUMMARY SHEET BID REQUIREMENT SUMMARY Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. City of Yorkville Solar Plan “State Sponsored Energy Credits Make Solar Affordable” Administrative Committee Meeting June 16th, 2021 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. •Illinois Power Agency (IPA) Incentives –Federal Energy Jobs Act (FEJA) Established Renewable Energy Fund •Round 1 funds 100% depleted –Future Energy Jobs Act + Path to 100 Legislation •Designed to replenish the Solar Energy Fund •Expect to see 10% to 20% reduction in Electric Cost •ComEd Rebates for Solar –Inverter Rebates from ComEd •Federal Tax Credits •Accelerated Depreciation –If 3rd party financed/sunsets in 2022 •1st Come 1st Serve –Competition High –Over 800 applications already in hopper from last round Why Solar Now? 2 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Types of Solar Fields 3 Behind the Meter Solar •Power Used by City •Field Sized for Most Savings –Generally Peak Daily Use •Field Located OnSite •Field connects to ComEd Meter •Lowers City’s ComEd Costs •Lowers City’s Supply Costs •Lowers City’s Capacity Costs •All Projects Funded –100% Acceptance Last Round Community Solar •Power Used by Community •Field Sized for Generation –Most Production for Space •Field Can Be Anywhere –Near Large ComEd Line •City Leases Property to Supplier –Generally $800 to $1,000/acre •Users Subscribe to Service –Virtually Metered •Only 10% Funded in Last Round Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Power Purchase Agreement (PPA)Ownership Federal Tax Credits/Accelerated Dep No Tax Credits or Accelerated Dep. Fixed Energy Cost for 25 years Fixed Cost of Energy for 25 years 25 year Performance Guarantee Warranty Based on Contract Decommissioning paid by vendor City Decommissions Field No Solar Expertise Needed Must Hire/Contract Expertise No Capital Investment Capital Investment -TBD Annual Savings Estimate TBD Annual Savings TBD Estimated Project Savings TBD Estimated Project Savings TBD PPA vs. Ownership 4 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. PPA -Responsibilities 5 City of Yorkville •Designs/Builds/Owns/ Operates solar system •Finances solar system •Receives sRec from IPA •Bills City for Solar Power •Utilizes Accelerated Depreciating/Fed Tax Rebates •Files Paper work with IPA •Bears all Financial Risk Solar Company ComEd •Provides/Owns Land for Solar System •Utilizes Power Generated •Receives Financial benefit of Lower Rate •Spends No Capital •Receives Green Power •Provides No Maintenance •Leverages Vacant Land/Rooftop Asset •Provides Backup/Added Power if Needed •Maintains Service Lines •Keep Record of Power Generated Reports to Customer or Supplier •Issues Inverter Rebate to Supplier •Provides Infrastructure to Support Transition •Supplies Smart Meter Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. •Most Financial Benefits to City of Yorkville/Residents –Lower Operating Costs for City of Yorkville –Expected Case -10% to 20% Lower •Repurpose Vacant Land and Rooftops –Utilizes Existing Asset to Lower Operating Costs •Likelihood of Being Approved –As Determined by Past Program Experience –Based on Proposed Program Guidelines •Secures Grant/REC Dollars for Fox Valley Residents –Money that each business and consumer paid into the fund •Reduces Carbon Footprint –Provides Lower Cost Green Energy •Consistent with Current Zoning Requirements Site Selection Criteria 6 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Franchise Acct –Solar Locations Facility Address Who Will Account Franchise Annual Peak Solar Solar Field Use the PowerNumber Electric Usage Usage Fit Size 185 Wolf Street Unit C City Franchise 55 0 NO 185 Wolf Street Unit D City Franchise 4 0 NO Siren 101 Bruell St City Franchise 770 0.0526 NO Warning Siren 514 Countryside Ctr Rear City Franchise 1178 0.0894 NO Weather Siren 888 Prairie City Franchise 1303 0.0989 NO Rear Weather Siren 2586 Madden Ct City Franchise 1084 0.1004 NO Siren 128 W Wheaton Dr ESDA City Franchise 1316 0.1089 NO Weather Siren 4402 Rosenwinkel Dr City Franchise 1195 0.1102 NO Siren 0 W Sycamore Unit Siren 1S Rte 34 City Franchise 1343 0.1119 NO Siren 125 W Wheaton Dr ESDA City Franchise 1322 0.1226 NO Siren 0 N Fox 2 E Poplar City Franchise 2103 0.2049 NO 185 Wolf Street Unit A City Franchise 6930 0.3216 NO Memorial/ Museum ES Church 1 N Main City Franchise 6879 0.859 NO 185 Wolf Street Unit B City Franchise 14515 1.5993 NO Public Works Garage (Frame Building) 185 Wolf Street City Franchise 6546 1.6499 NO Parks and Recreation 201 W Hydraulic St City Franchise 42721 11.071 YES 15 kW Public Works Office & Garage 610 Tower Road City Franchise 74160 14.445 YES 15 kW City Hall, PD, Library, Beecher Ctr 800 Game Farm Road City Franchise 139620 34.574 YES 40 kW City Hall, PD, Library, Beecher Ctr 804 Game Farm Road City0095015017Franchise 250500 57.734 YES 60 kW City Hall, PD, Library, Beecher Ctr 902 Game Farm Road City Franchise 648357 175.2 YES 200 kW NEW City Hall 651 Prairie Point Drive City Franchise 340365 67.011 YES 70 kW 7 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Non Franchise Acct –Solar Locations Facility Address Who Will Account Franchise Annual Peak Solar Solar Field Use the PowerNumber Electric Usage Usage Fit Size Marge Cline Whitewater Course River St 0 Route 47 City Non Franchise 37321 0 NO City Hall, PD, Library, Beecher Ctr 904 Game Farm Road City Non Franchise 29 0 NO 301 E Hydraulic St City Non Franchise 4411 0.0199 NO 872 Prairie Crossing Dr City Non Franchise 6022 0.0215 NO Park Lites 9257 Galena Rd City Non Franchise 5470 0.0289 NO Public Works North Tower 4600 N. Bridge Street City Non Franchise 4612 0.1503 NO North Central Prv Station Kennedy Rd City0966038077Non Franchise 9690 0.1659 NO 6780 Route 47 City0908014004Non Franchise 9550 0.32 NO Pumping Station 46 Saravanos City Non Franchise 14374 0.3784 NO Public Works Garage 610 Tower Road City Non Franchise 9840 0.5038 NO 113 E Hydraulic St City Non Franchise 18631 0.5181 NO Fox Hill Lift Station t 1299 Carolyn Cour City Non Franchise 8308 0.5557 NO Raintree Lift Station 1107 Prairie Crossing City Non Franchise 10266 0.8499 NO Public Works Lift Station 420 Fairhaven Lane City0185079109Non Franchise 14245 1.2482 NO Prestwick Lift Station 7675 Ashley Road City Non Franchise 12033 1.4502 NO North Booster Pump 1991 Cannonball Trail City Non Franchise 19846 1.5964 NO Concession Stand 908 Game Farm Road City Non Franchise 12092 1.8279 NO Ball Field 0 SW Galena Rd & Kennedy Rd City Non Franchise 46264 2.6256 YES 10 kW Public Works Lift Station 276 Windham Circle City Non Franchise 17793 2.6656 YES 10 kW Countryside Lift Station 1975 N. Bridge Street City Non Franchise 51600 3.1452 YES 10 kW Booster Prv Station Raintree 1908 Raintree Road City Non Franchise 36452 3.6933 YES 10 kW Public Works Lift Station 101 Bruell Street City Non Franchise 59975 5.1449 YES 10 kW Van Emmon Park 104 E Van Emmon St City Non Franchise 33960 8.0168 YES 10 kW 2702 Mill Road City Non Franchise 781105 91.113 YES 100 kW Well 4 Incl Equipment 610 Tower Lane City0381164058Non Franchise 974563 197.47 YES 250 kW Well 9 2921 Bristol Ridge Road City Non Franchise 562044 208.49 YES 250 kW Treatment Facility Well 7 2224 Tremont City Non Franchise 709678 228.51 YES 250 kW 8 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Vacant Land –Solar Locations Facility/Land Address Who Will Franchise Annual Peak Solar Solar Field Use the Power Electric Usage Usage Fit Size Vacant Land - New City Hall 651 Prairie Point Drive - Land City YES N/A N/A YES 100 kW Kendall Market Place Vacant Land 8 Acres Community N/A N/A N/A LOW 2000 kW 40 Acres of Baseball Fields/Woods 02-10-400-004 + 02-11-300-016 Community N/A N/A N/A LOW 2000 kW 34 Acres of Soccer + Baseball Fields 02-04-400-017 Community N/A N/A N/A LOW 2000 kW 9 Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. Solar Selection Value Matrix 10 1 Proposed Field Size (MW) 2 Estimated Annual Yield (kWh) 3 Compensation Struture (PPA, Lease, Purchase) 4 Power Cost per kWh Year 1 (if PPA) 5 Power Cost per kWh Year 25 (if PPA) 6 Escalator % per Year (if PPA) 7 Total Direct Purchase Price (if Purchase) 8 Direct Purchase Annual Maintenance Contract Cost 9 Annual Lease Payment to Customer ($) 10 Annual Lease Payment to Customer Per Acre ($) 11 25 Year Term (Y/N) 12 Annual Savings/Revenue for Customer 13 Term Savings/Revenue for Customer 14 Performance Guarantee 85% -(Y/N) -How Secured? 15 Construction Guarantee (Y/N) -How Secured? 16 Decommission Guarantee (Y/N) -How Secured? 17 Type System (Fixed Tilt, Single Axis Tracker, Other) 18 Paying Prevailing Wage (Y/N) 19 Total MW Built By Your Company (Last Two Years) 20 Finance Partner on This Project (Y/N) if yes, then who? 21 Cost of Capital for This Project (annual %) 22 Cost Per Watt for Construction/Eng? ($) 23 Price Includes All ComEd InterConnection Costs? 24 Price Includes All Cost of Switch Gear 25 Price Includes All Costs to Connect to Customer? 26 Dunn and Bradstreet Rating/Number 27 Better Business Bureau (BBB) Rating 28 Company Revenue ($) 29 Solar Project Experience -(Total MW Installed) 30 All Permit Costs and Local Costs Paid For By Company? 31 Perimeter Fencing Included (Y/N) What Type? 32 Site Preparation Included (Y/N) 33 Illinois Solar Project Experience -(Total MW Installed) 34 Total REC's granted to Company by IPA To Date 35 IPA REC Price Assumption (Per REC) 36 IPA REC Price Assumption (Total Dollars) 37 IPA REC Award Assumption (Number) 38 ComEd Rebate Assumption (Total Dollars) 39 Solar Field Warranty (Part/Labor) and Length 40 Insurance Compliance as Required in RFQ (Y/N) 42 Conceptual Layout and Design for Proposed Site (Y/N) 43 Copy of Proposed Contract or LOI (Y/N) 44 Proposed Project Timeline thru Start Up (Y/N) Confidential -Do Not Copy or Distribute. © 2021 Progressive Business Solutions –All Rights Reserved. •Issue Solar Energy RFP Friday June 18th 2021 –July 9th -Site Visit –June 18th to July 23rd -Formal Supplier Questions –August 13th -Responses Due –August 13th -25th Progressive Bid Follow up with Suppliers –August 26th -Review Bids and Recommendations with Staff •Determine Which Projects Make Sense –TBD -Present to Yorkville City Council •Receive Go/No Go Decision •Time Solar RFP with Area Municipalities –Kane County, Kendall County (Phase 2), Fox Metro (Phase 2), Aurora, OakLawn –Increases Responses •Larger Scope –Creates Competition Next Steps 11 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Action Taken: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #2 Tracking Number ADM 2021-30 Intergovernmental Agreement for Purchasing Manager City Council – June 22, 2021 Moved forward to City Council agenda. Council Action Previously Taken: Date of Action: ADM 06-16-21 Item Number: ADM 2021-30 Type of Vote Required: Majority Approval Erin Willrett Administration Name Department Summary Review of a proposal to extend the purchasing manager IGA with Oswego for an additional 5- years, until December 31, 2026. Background A draft intergovernmental agreement and job description is attached. The intergovernmental agreement is set up in the same way since initiation in 2016, in which the purchasing manager will be Oswego’s employee, with Yorkville paying half of the cost of the employee. The benefits, personnel policies, and management of the employee will fall to Oswego on a day-to-day basis, and the employee will be housed at Oswego Village Hall. Yorkville will receive an equal vote on the selection of the candidate and will receive authority to make recommendations for discipline and termination. Work projects will be managed through a joint relationship between the Yorkville Assistant Administrator and the Oswego Deputy Administrator. The employee will have considerable professional autonomy and an expectation to apply any benefits to both communities equally. Frequent reports will have to be given to each community to ensure that both sides are receiving an equal benefit. Management of this process will be strictly adhered to. Both sides are asking for an additional five-year term and commitment on the agreement, for purposes of attracting a candidate. Practically, the agreement can be terminated by either party with 6-months’ notice, or immediately with the concurrence of both parties. Since the inception of this IGA, the city has reaped monetary benefits of this position. This position handles the duties related to the procurement of goods and services for the Village of Oswego and the United City of Yorkville. Such procurement is conducted in accordance with established purchasing policies within each municipality. The Purchasing Manager identifies shared purchasing opportunities, as well as manages purchases for individual departments in each municipality. This position has negotiated pricing on vehicles to signs for the city and has also worked on the formalization of contracts and bids. This position has allowed the department heads to work on other projects rather than having to focus on procurement. This was especially apparent this past year when submitting for CARES Act funding and future FEMA reimbursements because of the Coronavirus pandemic. This position was responsible for compiling all purchases and tracking them during the pandemic and submitting for reimbursement, with help from the Finance Department. This position also did most of the procurement of supplies when PPE and cleaning agents were hard to find. Recommendation Staff recommends approval of the intergovernmental agreement with Oswego for a purchasing Manager until December 31, 2026. Memorandum To: Administration Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: June 16, 2021 Subject: Purchasing Manager Intergovernmental Agreement Summary Review of past cost savings from the shared Purchasing Manager position. Background During the Administration Committee on June 16, 2021, Alderman Funkhouser requested staff present additional justification regarding the Purchasing Manager Position. Since the inception of this IGA, the city has reaped monetary benefits of this position. This position handles the duties related to the procurement of goods and services for the Village of Oswego and the United City of Yorkville. The Purchasing Manager identifies shared purchasing opportunities, as well as manages purchases for individual departments in each municipality. This position has negotiated pricing on vehicles to signs for the city and has also worked on contracts and bids. This position has allowed the department heads to work on other projects rather than having to focus on procurement. This was especially apparent this past year when submitting for CARES Act funding and future FEMA reimbursements because of the Coronavirus pandemic. During the pandemic through April 2021 the Purchasing Manager logged approximately 473 hours between the 2 municipalities. This position took on supply purchasing, clinic volunteer, ordinance composition, inventory and coordination and submission of FEMA/DCEO/CARES Act funding. Another example of cost savings and reduction in hours a department head is spending on a project, is the streamlined process of the coordination of proposals and bidding for a specific good or project. From 2019 - present, the Purchasing Manager coordinated 41 Invitation to Bids, Request for Proposals or Request for Qualifications for the City of Yorkville alone. The process includes, document creation with a scope of service outlined, solicitation of bids/proposals, addendums, meetings, coordination of documents to be presented to the Council for the approval process on the product, good or project. This was especially helpful during the Office Building RFP for the new City Hall and the RFQ process for firms for architecture services. In addition to the proposal and bid process, the Purchasing Manager has acquired pricing and finalized purchase contracts on goods and services for the City. An example of this is vehicle procurement. Research and price negotiation on vehicles and fleet maintenance has historically been completed by department staff. Currently, the Purchasing Manager can leverage resources, not only for the departments but also for both municipalities and consortiums that they are a part of to get the best price and product for the municipalities respectfully. Lastly, the Purchasing Code language has been updated to reflect the Illinois Municipal Code or Illinois Criminal Code as well as current internal practice. This portion of the code has been reviewed Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: June 22, 2021 Subject: Purchasing Manager Information by the Purchasing Manager and the City’s legal team in both municipalities and is now up to date with current statutes. Also, internal practices have been removed from the Code and put into a Purchasing Procedures Manual to be used by staff. The Code language is clear and concise and lets the public, staff and potential vendors understand the procurement process with the City. The Purchasing Procedures Manual helps ALL staff understand the procurement process for different items and thresholds within the organization. Resolution No. 2021-_____ Page 1 Resolution No. 2021- _____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT EMPLOYMENT OF A PURCHASING MANAGER WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of this State; and, WHEREAS, the Village of Oswego, Kendall and Will Counties, Illinois (the “Village”) is duly organized and validly existing municipal corporation of the State of Illinois; and, WHEREAS, 5 ILCS 220/1 et seq. and the Constitution of the State of Illinois of 1970, Article VII, Section 10, provide that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine, or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues, and other resources to pay costs related to intergovernmental activities; and, WHEREAS, the City and Village have determined that it is in the best interests of their citizens and taxpayers to enter into an agreement to share the services of a Purchasing Manager that will investigate joint purchasing opportunities to streamline and manage purchasing for both the City and Village. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Intergovernmental Agreement Between the Village of Oswego and the United City of Yorkville Regarding Joint Employment of a Purchasing Manager, attached hereto and made a part hereof, is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Agreement on behalf of the United City of Yorkville. Section 2. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _________________, 2021. ______________________________ CITY CLERK Resolution No. 2021-_____ Page 2 KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2021. ______________________________ MAYOR Attest: ___________________________ City Clerk Page 1 of 6 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT EMPLOYMENT OF A PURCHASING MANAGER This Agreement is entered into this ____ day of _______, 2021, by and between Village of Oswego (“OSWEGO”) and the United City of Yorkville (“Yorkville”), collectively referred to as the “parties.” WHEREAS, OSWEGO is a home rule unit of local government organized and existing under the laws of the State of Illinois; and, WHEREAS, Yorkville is a non-home rule unit of local government organized and existing under the laws of the State of Illinois; and, WHEREAS, in addition to other powers possessed by the parties, this Agreement is entered into pursuant to Article VII of the Illinois Constitution and pursuant to the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/3, et. seq. WHEREAS, the parties wish to share the services of a Purchasing Manager who will investigate joint purchasing opportunities to streamline and manage purchasing for both communities; and, WHEREAS, a employing a professional Purchasing Manager is intended to result in cost savings that exceed the cost of the Purchasing Manager; and, WHEREAS, OSWEGO agrees to employ the Purchasing Manager Yorkville will share fifty percent (50%) of all costs associated with the employment of Purchasing Manager. NOW, THEREFORE, in consideration of the foregoing and of the mutual promises and obligations expressed herein and other good and valuable consideration, the sufficiency, adequacy and receipt of which are hereby acknowledged, IT IS HEREBY AGREED by the parties as follows: 1. RECITALS The parties acknowledge that the statements and representations made in the foregoing recitals are true and correct, and are hereby incorporated into this Agreement as if fully set forth in this Section 1. Employment The payment of wages to the employee and the accounting of liability and payment for all employment related taxes, insurance costs and benefit costs shall be the responsibility of OSWEGO. Joint Hiring of Individual The parties agree to jointly hire a Purchasing Manager through normal job posting avenues to be decided by the Oswego Administrator. OSWEGO will draft an advertisement and post the position. The Oswego Page 2 of 6 Administrator and the Yorkville Administrator, or their designee, will jointly select potential candidates and both parties will be present for any interviews with prospective employees. The decision to select a prospective employee will be jointly made by the Oswego Administrator and Yorkville Administrator, or their designee. Cost Sharing OSWEGO and YORKVILLE agree to share evenly (fifty percent to each) all costs related to the wages, costs, and benefits for the employee. Costs shared shall include the hourly pay, reimbursements, payroll taxes, workers compensation insurance, the cost of payroll services, insurance and benefits including, health, life, dental and retirement benefits. OSWEGO shall perform or cause to be performed, as part of OSWEGO’s role as employer, all federal, state and local employment withholding and tax reporting obligations. OSWEGO shall also provide payroll service to the employee and cover the employee under a workers compensation insurance policy that meets all applicable laws and statutes and is issued by an Illinois licensed insurer. Said costs shall be paid in full by OSWEGO and upon receipt of proper documentation, reimbursed at fifty percent by YORKVILLE to OSWEGO as invoiced by OSWEGO. OSWEGO will provide for all typical offices supplies, specialized supplies, equipment and technology purchased for the purpose of managing purchasing process as agreed by OSWEGO and YORKVILLE and shared evenly. Costs incurred to provide services for either municipality and without the agreement of the other municipality shall be fully paid for by the municipality receiving the services. The rate of pay and budget for professional development training, memberships and resources will be agreed to between the Village Administrators or designees of OSWEGO and YORKVILLE. The employee shall be employed in accordance with the OSWEGO Personnel Policies Manual and other policies applicable to similarly situated employees in OSWEGO. The Purchasing Manager shall have no entitlement to compensation or benefits applicable to employees of YORKVILLE and shall not be subject to YORKVILLE’s personnel policies and practices. Additional costs not specifically outlined in this agreement will be discussed and agreed to between the Village Administrators or their designees. If the required reimbursement payments are not made for any month due, Oswego will give notice to Yorkville and provide 30 days to cure. If the payment is not made within the time frame, the intergovernmental agreement is terminated. If Oswego elects to retain the employee, Yorkville will owe six months of pay. If Oswego elects to terminate the employee due to Yorkville’s failure to pay, Yorkville will owe all unemployment costs. If the employee is terminated due to the dissolution of this agreement, the cost of unemployment insurance shall be divided. Assignment of Duties The duties of the employee shall be as provided in the job description (attached hereto and incorporated herein). The parties may modify the job description at any time by joint agreement. The assignment of the employee and the hours and working conditions for the employee shall be as agreed to by the Administrators or their designees, and generally in accordance with the job description attached. In the event of conflicting priorities, the Purchasing Manager shall identify priority projects and Page 3 of 6 submit to the Village Administrators or their designees to review. The Administrators or designees shall reach an agreement on the employees priorities based. The employee shall track hours worked by project and community on a weekly basis and remit to the Administrators or their desginees. All Personnel rules of OSWEGO that are applicable to the employee shall continue to apply to the employee when the employee is assigned to perform services for Yorkville pursuant to the intergovernmental agreement. Discipline and/or Termination of Employment Discipline and termination of the employee shall be in accordance with the OSWEGO Personnel Policies Manual. The YORKVILLE Administrator shall have the authority to recommend discipline up to and including termination to the OSWEGO Administrator who shall have the final authority to impose discipline. Indemnify and Hold Harmless A. Any actions or duties taken, performed or omitted by the Purchasing Manager on behalf of or with respect to a Municipality shall not create liability to the other Municipality. Nevertheless, in the event that a Municipality is made a defendant in a lawsuit (hereinafter, the “Defendant Municipality”) as a result of actions or duties taken, performed or omitted by the Purchasing Manager while assigned to a particular municipality(hereinafter the “Indemnifying Municipality”), the Indemnifying Municipality shall indemnify the Defendant Municipality, as follows. Each Municipality hereby indemnifies and holds harmless the other Municipality against and from any liability, claim, cost, or expenses (including without limitation court costs and attorneys fees) resulting from, relating or with respect to, actions or duties taken, performed or omitted by the Purchasing Manager acting as such on behalf of or with respect to the Indemnifying Municipality. B. Any Workers’ Compensation Claim made by the Purchasing Manager shall be paid under OSWEGO’s Workers’ Compensation Policy. If a significant claim is incurred, Yorkville shall share in a portion of the resulting premium increase for a term of five years. C. For any claims made by the Purchasing Manager with respect to his/her employment, based on decisions implemented by OSWEGO following consultation with YORKVILLE, the liability, if any, for such claims shall be shared by the Municipality on the following basis: OSWEGO 50% and YORKVILLE 50%. A settlement offered for a claim with shared liability shall be agreed to by both Municipalities. The Municipality incurring such liability shall promptly issue an invoice to the other Municipality itemizing the payments to be reimbursed. The other Municipality shall pay the amount invoiced within sixty (60) days after receipt of the invoice. If any Municipality should learn or become aware of any claim or possible claim it shall notify the other Municipality immediately. Page 4 of 6 For all other claims made by the Purchasing Manager with respect to his/her employment based on the acts or omissions of a Municipality, such claims shall not create liability to the other Municipality. Each Municipality hereby indemnifies and holds harmless the other Municipality against and from any liability, claim, cost, or expenses (including without limitation court costs and attorney’s fees) resulting from, relating or with respect to, actions taken or omissions of the Indemnifying Municipality. Term of Agreement (A) The term of this intergovernmental agreement shall begin with the execution of this Agreement by both parties and shall remain in force and effect until December 31, 2026, unless terminated by either OSWEGO or YORKVILLE. Notice of intent to cancel this agreement by either party shall be served in writing at least six (6) months prior to the date of cancellation. (B) This Agreement may also be terminated immediately if one party commits any material breach or material default in the performance of any obligation under this agreement (other than the payment of money).” Amendment Any terms or conditions of this Agreement may be deleted or altered only by written amendment or modification to this Agreement, duly executed by each Municipality. Severability If any provision of this Agreement shall be held or deemed to be, or shall in fact be inoperative or unenforceable in any particular case or in all cases for any reason, this shall not render the provision in question inoperative or unenforceable in any other case or circumstances, or render any other provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of any one or more phrases, sentences, clauses or sections contained in the Agreement shall not affect the remaining portions of the Agreement or any part thereof. Assignment/Binding Effect Neither party may assign its respective rights and duties hereunder except upon prior written consent of the other party. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest. Post Termination Upon termination of this Agreement, OSWEGO must promptly deliver all final statements of YORKVILLE’S allocated share of the personnel costs incurred through the date of termination for reimbursement as stated above. Provided, however, that monetary obligations that are incurred or accrued prior to the date of termination shall survive the termination of the Agreement and shall constitute continuing obligations until satisfied in full. Notices Notices to the parties shall be in writing and delivered by personal service or by the U.S.P.S. certified or registered mail, postage prepaid, to the parties at the following addresses: Page 5 of 6 If to the Village: Village Administrator Village of Oswego 100 Parkers Mill Oswego, Illinois 60543 With a copy to: Karl Ottosen Ottosen DiNolfo Hasenbalg & Castaldo, Ltd. 1804 N Naper Boulevard #350 Naperville, IL 60563 If to the City: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 With a copy to : Kathleen Field Orr Kathleen Field Orr & Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 Either party may change the address for notices to such party by giving written notice to the other party. Notice given by personal service shall be effective upon the dated delivered notice, if delivered or the date of attempted delivery, if refused. Notice given by mail shall be effective on the third business day following the posting. Entire Agreement This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and all prior or contemporaneous agreements, understandings, representations and statements, oral or written, and merged herein. This Agreement may be modified only by written instrument executed by the parties. Page 6 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. Village of Oswego, Kendall and Will Counties, Illinois, a municipal corporation By: ___________________________________ Village President Attest: _____________________________ Village Clerk United City of Yorkville, Kendall County, Illinois, a municipal corporation By: __________________________________ Mayor Attest: _______________________________ City Clerk Purchasing Manager Last Updated: 2020 1 Job Description Position Title: Purchasing Manager Department: Administration Reports to: Village Administrator of Oswego and Yorkville or designee FLSA Status: Exempt Status: Regular Full-Time Grade: IX Hours of Work: Primarily regular dayshift office hours, with evening hours as needed Statement of Duties Position performs duties related to the procurement of goods and services for the Village of Oswego and the United City of Yorkville in a collaborative arrangement. Such procurement is conducted in accordance with established legal requirements and in accordance with purchasing policies in each municipality. Position identifies shared purchasing opportunities, as well as managing purchases for individual departments in each municipality. Work includes overseeing competitive purchasing processes, drafting and reviewing purchasing documents, overseeing bidding, identifying commodity sources, and ensuring invoices reflect products delivered. Supervision and Responsibilities Works under the direction of the respective Village Administrators or their designees in accordance with an intergovernmental agreement between the Village of Oswego and United City of Yorkville. Position works in accordance with the applicable statutes of the State of Illinois and local municipal ordinances. Employee functions independently, referring specific problems to the supervisor only where clarification or interpretation of Village policy or procedure is required. Performs highly responsible functions of a complex and technical nature requiring the frequent exercise of judgment and initiative to ensure that documents accurately reflect purchasing needs, purchases are made in accordance with State and local laws and to accepted professional standards. Purchasing Manager Last Updated: 2020 2 Employee may provide direction to employees regarding building maintenance and work orders. Employee supervises and directs the work of contractors. Contracting and bidding processes are conducted in accordance with State and local laws and to accepted professional standards. Employee has access to confidential records related to the security of Village facilities, and law suits, criminal investigations and records, personnel records, and client records. Errors may result in financial loss, interruption in operations and/or exposing others to hazardous situations. Job Environment Work requires inspecting, analyzing, and evaluating facts and circumstances surrounding individual problems, situations, or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines for performing work include a large body of policies, practices, and precedents that may be complex or conflicting, at times. Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision-making. Work requires understanding, interpreting, and applying complex federal, state, and local regulations and best practices related to field of work. Work consists of the practical application of a variety of concepts, practices, and specialized techniques relating to procurement. Work requires frequent contact with all Village and City departments, consultants, contractors and potential contractors, requiring administrative and technical knowledge, and ability to promote and protect the Village’s best interests. Position Functions The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to, or extension of the position. 1. Advises and consults with user departments regarding purchasing procedures and legal requirements of formal and informal purchases. 2. Assists user departments in preparing bid specifications. Develops the bid package and legal notice of the bid for publication. Administers bid process including advertising, copying and distribution, prequalification, etc. Present at pre-bid meeting and bid openings. 3. Consolidates purchases of similar items among departments and between municipalities to negotiate best prices and delivery. Standardizes supplies and equipment that are purchased by all departments. Assists departments in maintaining supply inventories. 4. Seeks opportunities for service sharing, joint contracting or other innovative approaches to service deliver that promote the efficiency and cost-effectiveness of municipal operations. Purchasing Manager Last Updated: 2020 3 5. Analyzes and process requisitions from all departments ensuring compliance with budget, Village procedures and state statutes. 6. Analyzes market trend, changes in business practices and product availability in an effort to locate and promote new supply sources and keep abreast of innovative products. 7. Upon the award of a contract or bid by the Village Board, prepares the purchase order and appropriate correspondence. Ensure certificates of insurance, bonds, etc. are obtained and meet Village requirements. 8. Maintains bid library including vendor list, bid tabulations specifications, awards and historical bid problems. Maintains catalog library and product information files. 9. Arranges for disposal of all surplus property and equipment through sale by bid, public auction or redistribution. 10. Performs other duties as required. Physical and Mental Requirements Employee works in a typical office environment and is required to stand, walk, sit, talk, listen, and use hands while performing duties. Occasionally, employee may be required to lift objects up to 10 lbs., and seldom lifts up to 30 lbs. Normal vision is required for this position. Equipment operated includes office machines and computers. Occupational Risk Duties generally do not present occupational risk. Minor injury could occur, however, through employee failure to properly follow common safety precautions or procedures. Education and Experience Bachelor’s degree in finance, business administration or a closely related field. At least three years of professional experience in the purchasing, or an equivalent combination of education and experience. Required Certifications Valid driver’s license Key Knowledge and Skills Knowledge of: Purchasing principles, procedures, pricing methods, product quality and analysis Purchasing Manager Last Updated: 2020 4 Laws, statutes and federal regulations as they relate to purchasing Municipal operations and Village Codes Modern office practices and procedures Local government procedures Skill and ability in: Negotiation and specification writing Communication and customer service in order to interact professionally and effectively with staff, vendors, contractors, public, and elected and appointed officials Use of computer programs and applications Analyzing and evaluating bids and specifications Project management and prioritization of work Maintaining accurate, detailed and confidential records and information Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #3 Tracking Number ADM 2021-31 Code Amendment Title 1 Chapter 7 Section 3: Procurement City Council – June 22, 2021 ADM 06-16-21 Moved forward to City Council agenda. ADM 2021-31 Majority Approval Erin Willrett Administration Name Department Memorandum To: Administrative Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Rob Fredrickson, Finance Director Date: June 16, 2021 Subject: City Code Amendment to Title 1, Chapter 7, Subsection 3: Procurement Summary Approval of an Ordinance to Amend the City Code, Title 1, Chapter 7, Subsection 3: Procurement. Background This item was last discussed by the City Council on July 28, 2020, when the City Council authorized the approval for the addition of sourcing activities, negotiation, and strategic selection of goods and services and removed procedural language. Over the last several months, staff, working closely with the City Attorney, has researched, drafted, and reviewed proposed changes to the Code. The revised Code intends to maintain an open, legal, and transparent procurement process. Code Changes The following summarizes changes recommended to the City Code: Removed repetitive language within the City Code. Removed language and referenced the Illinois Municipal Code or Illinois Criminal Code. Removed internal processes. Added Change Order approval thresholds. The red-lined and final version is attached for your review. A summary of those changes are listed as follows: 1. PROPOSED CHANGE Removed language and referenced the Illinois Municipal Code. Current Language: 1-7-3 (B): 2. Competitive proposals (request for qualification [RFQ]/request for proposal [RFP]). The request for qualifications (RFQ) method can be used as a pre-qualification stage of the procurement process. Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move on in the selection process that will include submitting a cost proposal. The request for proposal (RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two-stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. a. Requests for proposals shall be considered when determining the following through a qualifications based selection (QBS) process: (1) Whether the contract needs to be other than a fixed-price type; (2) Whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (3) Whether the award may need to be based upon a comparative evaluation as stated in the request for proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the City. Quality factors include technical and performance capability and the content of the technical proposal; and (4) Whether the primary consideration in determining award may not be price. b. Request for proposals shall be prepared in accordance with the bid requirements listed in the above subsections 1-7-3.B.1.a(1)—(6), and shall also include: (1) A statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for the contract award, but that proposals may be accepted without such discussions; (2) A statement of when and how price should be submitted; and (3) A listing of the criteria by which a proper shall be selected and recommended to the City Council may also be included. Proposed Language Change: 1-7-3 (B): 2. Competitive proposals (request for qualification [RFQ]/request for proposal [RFP]). The request for qualifications (RFQ) method may be used as a pre-qualification stage of the procurement process unless specifically required as provided in the Local Government Professional Services Selection Act (50 ILCS 510). Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move forward in the selection process that will include submitting a cost proposal. The request for proposal (RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two-stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. 2. PROPOSED CHANGE Removed repetitive language Current Language: 1-7-3 (E): Bid exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3.B: 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. All purchases of whatever nature, for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, wherein the City Council, by a two- thirds ( ⅔) majority affirmative vote of the members of the City Council then holding office, waive the requirement of open and competitive bidding, except in such instances where open and competitive bidding are required by the provisions of subsection 8-9-1 of the Illinois Municipal Code. 3. Any purchases may be exempt from the purchasing requirements in subsubsection 1-7-3.B if a two-thirds ( ⅔) vote of the City Council, then holding office is acquired. Proposed Language Change: 1-7-3 (E): Bid exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3.B: 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. Any purchases may be exempt from the purchasing requirements in subsubsection 1-7-3.B if a two-thirds ( ⅔) vote of the City Council, then holding office is acquired. 3. PROPOSED CHANGE Removed language and referenced the Illinois Municipal Code. Current Language: 1-7-3 (H): Surplus property: 1. Real property: a. The City has either: (1) adopted an ordinance to sell surplus real estate pursuant to Section 11-76-4.2 of the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq. (the "Illinois Municipal Code") and has received no bid; or (2) adopted a resolution to sell surplus real estate under Section 11-76-4.1 of the Illinois Municipal Code and has received no acceptable offer within six (6) months after the adoption of the resolution, then that parcel of surplus real estate may be sold in the following manner. b. If the City has an unemployment rate higher than the national average for at least one (1) month during the six (6) months preceding an ordinance adopted to sell surplus real estate and the City has not received an acceptable offer within six (6) months of the date of the resolution authorizing the sale, then the City Council may, by resolution, authorize the sale of surplus public real estate in any of the following manners: (1) By the staff of the municipality; (2) By listing with local licensed real estate agencies; or (3) By public auction. c. The terms of the sale, the compensation of the agent, if any, the time and the place of the auction, if applicable, a legal description of the property and its size, use and zoning shall be included in the resolution. The resolution shall be published once each week for three (3) successive weeks in a daily or weekly newspaper published in the municipality or, if none, in a newspaper published in the county in which the municipality is located. No sale may be conducted until at least thirty (30) days after the first publication. The corporate authorities may accept any offer or bid determined by them to be in the best interest of the municipality by a vote of three-fourths (¾) of the corporate authorities then holding office. Proposed Language Change: 1-7-3 (H): Disposal of Property: 1. Real property: a. The sale or lease of real property by the corporates authorities is authorized pursuant to Sections 11-76-1, 11-76-2 and 11-76-3 of the Illinois Municipal Code, 65 ILCS 5/1-1- 1 et seq. (the "Illinois Municipal Code"). b. In the event the corporate authorities determine that any real property is surplus real estate and no longer required for municipal operations, the sale of real property deemed surplus is authorized pursuant to sections 11-76-4.1 and 11-76-4.2 of the Illinois Municipal Code. 4. PROPOSED CHANGE Removed language and referenced the Illinois Municipal Code and Illinois Criminal Code. Added approval thresholds Current Language: 1-7-3 (I): Change orders: 1. After a contract is awarded pursuant to the purchasing requirements in subsection 1-7- 3.B, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. 2. All change orders are required to be approved by the City Council should the original contract amount be exceeded by twenty-five thousand dollars ($25,000.00) or increase the total contract amount to exceed twenty-five thousand dollars ($25,000.00). Proposed Language Change: 1-7-3 (I): Change orders: After a contract is awarded pursuant to the purchasing requirements in subsection 1-7-3.B, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. All change orders shall be in writing and approved as set forth in this Section. 1. If a change order for any public works contract authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for bidding in accordance to purchasing requirements in this Code per Public Works Contract Change Order Act (50 ILCS 525/5). 2. Change orders not requiring re-bidding as set forth in subparagraph (A) of this Section, and which are in excess of ten thousand dollars ($10,000) and up to twenty-five thousand dollars ($25,000) may be approved by the City Administrator only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law. Change orders not requiring re-bidding as set forth in subparagraph (A) of this Section, and which are in excess of twenty-five thousand dollars ($25,000), or provide for an extension of time to complete the contract by a total of 30 days or more, shall be approved by the City Council only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law (720 ILCS 5/33E-9). Recommendation Staff requests the Administrative Committee recommend to the City Council to approve the attached ordinance authorizing the proposed changes to the City Code, Title 1, Chapter 7, Subsection 3: Procurement. Attachments Ordinance Exhibit A – City Code Title 1 Chapter 7 Section 3: Procurement – Red-lined Version Exhibit B – City Code Title 1 Chapter 7 Section 3: Procurement – Final Version Ordinance No. 2021-____ Page 1 Ordinance No. 2021-______ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE CITY CODE, TITLE 1, CHAPTER 7, SECTION 3: PROCUREMENT WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Title 1, Chapter 7, Section 3 of the Yorkville City Code, establishes procedures for all purchases and contracts to be accepted by the City; and, WHEREAS, the Mayor and the City Council (the “Corporate Authorities”) have reviewed the procedures for contracts and purchases and have determined that it is in the best interest of the City and its residents to amend Title 1, Chapter 7, Section 3 of the Yorkville City Code to provide for the procurement of all goods and services required by the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 1, Chapter 7, Section 3 of the Yorkville City Code, be and is hereby deleted in its entirety and the following added instead: “1-7-3: Procurement: A. Procurement objectives: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the City. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the City. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. Ordinance No. 2021-____ Page 2 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the City to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). B. Purchasing requirements: 1. Competitive bidding - (invitation to bid [ITB]). The invitation for bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty-five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in-person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An invitation to bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this Code. (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, City website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the City Council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall a contract or any part thereof be assigned or sublet to a bidder who had Ordinance No. 2021-____ Page 3 been declared not to be a responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive proposals (request for qualification [RFQ]/request for proposal [RFP]). The request for qualifications (RFQ) method may be used as a pre-qualification stage of the procurement process unless specifically required as provided in the Local Government Professional Services Selection Act (50 ILCS 510). Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move forward in the selection process that will include submitting a cost proposal. The request for proposal (RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two- stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. 3. Informal purchasing - (agreements/contracts/quotes). Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The City's informal bidding threshold is five thousand dollars ($5,000.00) to twenty-five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the department head's permission. It is assumed that staff is using their best judgment when making these purchases about quality and price. Purchases of goods or services in excess of twenty-five thousand dollars ($25,000.00) require a formal competitive bidding process. C. Electronic bid process—Electronic transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the City for this purpose. 3. Electronic bid openings: The City may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic records: In accordance with the Illinois Electronic Commerce Security Act, 5 ILCS 175/1-101 et seq., whenever this article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. Ordinance No. 2021-____ Page 4 D. Bonding requirements: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 1. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the City if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 2. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the City must be executed by a surety company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the City in an amount equal to one hundred ten percent (110%) of the contract price specified. The surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within fourteen (14) days after notification of the award, then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the bidder's failure to furnish the bonds. E. Bid exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1-7-3.B: 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. Any purchases may be exempt from the purchasing requirements in subsubsection 1-7- 3.B if a two-thirds ( ⅔) vote of the City Council, then holding office is acquired. F. Bidding cancellation: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the Ordinance No. 2021-____ Page 5 City. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the City. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. G. Cooperative procurement: 1. Authority: When deemed in the best interest of the City by the City Administrator, supplies, services, or construction may be procured pursuant to a cooperative purchasing agreement in accordance with the Governmental Joint Purchasing Act, 30 ILCS 525/1 et seq., as amended. 2. Cooperative purchasing: The City may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies, services, or construction with one (1) or more governmental units in accordance with a formal agreement entered into by the participants. Such cooperative purchasing may include, but is not limited to, joint or multi-party contracts between public procurement units and open-ended public procurement unit contracts that are made available to other governmental units. 3. Competition: All cooperative purchasing conducted under this subsection shall be through contracts awarded through full and open competition, including the use of source selection methods substantially equivalent to those specified in subsection 1-7- 3.B of this Code. H. Disposal of property: 1. Real property: a. The sale or lease of real property by the corporates authorities is authorized pursuant to Sections 11-76-1, 11-76-2 and 11-76-3 of the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq. (the "Illinois Municipal Code") b. In the event the corporate authorities determine that any real property is surplus real estate and no longer required for municipal operations, the sale of real property deemed surplus is authorized pursuant to sections 11-76-4.1 and 11-76- 4.2 of the Illinois Municipal Code. 2. Personal property: a. Pursuant to Section 11-76-4 of the Illinois Municipal Code, whenever the City owns any personal property which is no longer necessary or useful to or in the best interests of the City to retain with a residual value of less than five thousand dollars ($5,000.00), the City Administrator is authorized to sell or dispose of such property by any method the City Administrator deems to be in the best interests of the City, including not limited to: (1) Competitive sealed bidding; (2) Donation; (3) Recycling company; Ordinance No. 2021-____ Page 6 (4) Public auction; (5) Trade-in, when the City Administrator or his or her designee determines the trade-in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or (6) Disposal, when the City Administrator or his or her designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. b. Any personal property which has a residual value in excess of five thousand dollars ($5,000.00) shall be sold or disposed of pursuant to any one of the methods set forth above as recommended by the City Administrator and approved by the City Council. c. The surplus property shall not be made available to any elected or appointed official or employee of the City, unless through a public auction or competitive sealed bidding process. I. Change orders: After a contract is awarded pursuant to the purchasing requirements in subsection 1-7-3.B, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. All change orders shall be in writing and approved as set forth in this Section. 1. If a change order for any public works contract authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for bidding in accordance to purchasing requirements in this Code per Public Works Contract Change Order Act (50 ILCS 525/5). 2. Change orders not requiring re-bidding as set forth in subparagraph (A) of this Section, and which are in excess of ten thousand dollars ($10,000) and up to twenty-five thousand dollars ($25,000) may be approved by the City Administrator only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law. Change orders not requiring re-bidding as set forth in subparagraph (A) of this Section, and which are in excess of twenty-five thousand dollars ($25,000), or provide for an extension of time to complete the contract by a total of 30 days or more, shall be approved by the City Council only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law (720 ILCS 5/33E-9). J. Spending limits: 1. Department heads of the City, or their assignees, in the performance of their respective duties on behalf of the City, shall be empowered to authorize the ordering or purchase Ordinance No. 2021-____ Page 7 of budgeted materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. 2. The department head is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. K. Signing of contracts: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than twenty-five thousand dollars ($25,000.00). 2. If the contract is twenty-five thousand dollars ($25,000.00) or more, then the Mayor or his or her designee must sign the contract with the approval of the City Council. L. Ineligible contractors or vendors: 1. The City Council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a City ordinance or City contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one (1) or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; (2) A history of failure to perform one (1) or more contracts or subcontracts; (3) A history of unsatisfactory performance of one (1) or more contracts or subcontracts; or (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this Code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for City or any government work or in the performance of any such contract for the City or a government agency, or application for any permit or license. Ordinance No. 2021-____ Page 8 d. Refusal to cooperate with reasonable requests of City inspectors, representatives, or other appropriate City personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that City personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this Code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule. f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the City, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the City after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the City pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three-year period. 2. Effect of debarment: a. Notwithstanding the debarment of a contractor, the City may continue contracts or subcontracts in existence at the time the contractor was debarred unless the Mayor directs otherwise. Ordinance No. 2021-____ Page 9 b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on City contracts. The City shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the Mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the City Council's decision. (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona-fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the City Council, to remove the conditions giving rise to the conduct that led to the ineligibility. 3. Penalties: a. Any vendor providing services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one (1) or more of the following: (1) Immediate termination of all City contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any City employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. M. Bid protests: 1. Right to protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract claims: All claims by a contractor against the City relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. Ordinance No. 2021-____ Page 10 3. Authority to resolve protests and contract claims: a. Protests: The City Administrator shall have the authority consistent with this Code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to subsection 1-7- 3.I of this Code. 4. Decision: If a protest brought pursuant to this section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or otherwise furnished immediately to the protestant or claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of decision: A decision under this section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of the city administrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. N. Inconsistent state law: If any provision of this section shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control. (Ord. No. 2020-39 , § 1, 7-28-2020) Editor's note(s)—Ord. No. 2020-39 Editor's note(s)—, deleted former § 1-7-3 entitled "Contracts and purchases," which derived from: Ord. 1975-8, adopted June 26, 1975; Ord. 2008-33, adopted May 13, 2008; Ord. 2011-11, adopted Mar. 22, 2011; Ord. 2017-72, adopted Nov. 28, 2017; and Ord. No. 2020-33 Editor's note(s)—, § 1, adopted May 26, 2020, and enacted a new § 1-7-3 as herein set out above. State law reference(s)—65 ILCS 5/8-9-1 et seq. “ Section 2. This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK Ordinance No. 2021-____ Page 11 KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Exhibit A - Exhibit A - City Code Title 1 Chapter 7 Section 3 Procurement Red-lined Version 1‐7‐3: Procurement: A. Procurement objectives: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the City. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the City. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the City to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). B. Purchasing requirements: 1. Competitive bidding ‐ (invitation to bid [ITB]). The invitation for bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty‐five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in‐person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An invitation to bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this Code. (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, City website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the City Council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall a contract or any part thereof be assigned or sublet to a bidder who had been declared not to be a Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 2 of 9 responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive proposals (request for qualification [RFQ]/request for proposal [RFP]). The request for qualifications (RFQ) method can may be used as a pre‐qualification stage of the procurement process unless specifically required as provided in the Local Government Professional Services Selection Act (50 ILCS 510). Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move on forward in the selection process that will include submitting a cost proposal. The request for proposal (RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two‐stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. a. Requests for proposals shall be considered when determining the following through a qualifications based selection (QBS) process: (1) Whether the contract needs to be other than a fixed‐price type; (2) Whether oral or written discussions may need to be conducted with proposers concerning technical and price aspects of their proposals; (3) Whether the award may need to be based upon a comparative evaluation as stated in the request for proposals of differing price, quality, and contractual factors in order to determine the most advantageous offering to the City. Quality factors include technical and performance capability and the content of the technical proposal; and (4) Whether the primary consideration in determining award may not be price. b. Request for proposals shall be prepared in accordance with the bid requirements listed in the above subsections 1‐7‐3.B.1.a(1)—(6), and shall also include: (1) A statement that discussions may be conducted with proposers who submit proposals determined to be reasonably susceptible of being selected for the contract award, but that proposals may be accepted without such discussions; (2) A statement of when and how price should be submitted; and (3) A listing of the criteria by which a proper shall be selected and recommended to the City Council may also be included. 3. Informal purchasing ‐ (agreements/contracts/quotes). Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The City's informal bidding threshold is five thousand dollars ($5,000.00) to twenty‐five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the Ddepartment Hhead's permission. It is assumed that staff is using their best judgment when making these purchases about quality and price. Purchases of goods or services in excess of twenty‐five thousand dollars ($25,000.00) require a formal competitive bidding process. C. Electronic bid process—Electronic transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 3 of 9 b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the City for this purpose. 3. Electronic bid openings: The City may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic records: In accordance with the Illinois Electronic Commerce Security Act, 5 ILCS 175/1‐101 et seq., whenever this article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. D. Bonding requirements: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 1. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the City if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. 2. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the City must be executed by a surety company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the City in an amount equal to one hundred ten percent (110%) of the contract price specified. The surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within fourteen (14) days after notification of the award, then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the bidder's failure to furnish the bonds. E. Bid exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1‐7‐3.B: 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. All purchases of whatever nature, for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, wherein the City Council, by a two‐thirds ( ⅔) majority affirmative vote of the members of the City Council then holding office, waive the requirement of open Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 4 of 9 and competitive bidding, except in such instances where open and competitive bidding are required by the provisions of subsection 8‐9‐1 of the Illinois Municipal Code. 32. Any purchases may be exempt from the purchasing requirements in subsubsection 1‐7‐3.B if a two‐ thirds ( ⅔) vote of the City Council, then holding office is acquired. F. Bidding cancellation: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the City. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the City. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. G. Cooperative procurement: 1. Authority: When deemed in the best interest of the City by the City Administrator, supplies, services, or construction may be procured pursuant to a cooperative purchasing agreement in accordance with the Governmental Joint Purchasing Act, 30 ILCS 525/1 et seq., as amended. 2. Cooperative purchasing: The City may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies, services, or construction with one (1) or more governmental units in accordance with a formal agreement entered into by the participants. Such cooperative purchasing may include, but is not limited to, joint or multi‐party contracts between public procurement units and open‐ended public procurement unit contracts that are made available to other governmental units. 3. Competition: All cooperative purchasing conducted under this subsection shall be through contracts awarded through full and open competition, including the use of source selection methods substantially equivalent to those specified in subsection 1‐7‐3.B of this Code. H. Surplus Disposal of property: 1. Real property: a. The sale or lease of real property by the corporates authorities is authorized pursuant to Sections 11‐76‐1, 11‐76‐2 and 11‐76‐3 The City has either: (1) adopted an ordinance to sell surplus real estate pursuant to Section 11‐76‐4.2 of the Illinois Municipal Code, 65 ILCS 5/1‐1‐1 et seq. (the "Illinois Municipal Code") b. In the event the corporate authorities determine that any real property is surplus real estate and no longer required for municipal operations, the sale of real property deemed surplus is authorized pursuant to sections 11‐76‐4.1 and 11‐76‐4.2 of the Illinois Municipal Code.and has received no bid; or (2) adopted a resolution to sell surplus real estate under Section 11‐76‐4.1 of the Illinois Municipal Code and has received no acceptable offer within six (6) months after the adoption of the resolution, then that parcel of surplus real estate may be sold in the following manner. b. If the City has an unemployment rate higher than the national average for at least one (1) month during the six (6) months preceding an ordinance adopted to sell surplus real estate and the City has not received an acceptable offer within six (6) months of the date of the resolution authorizing the sale, then the City Council may, by resolution, authorize the sale of surplus public real estate in any of the following manners: (1) By the staff of the municipality; (2) By listing with local licensed real estate agencies; or Formatted: List 3 Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 5 of 9 (3) By public auction. c. The terms of the sale, the compensation of the agent, if any, the time and the place of the auction, if applicable, a legal description of the property and its size, use and zoning shall be included in the resolution. The resolution shall be published once each week for three (3) successive weeks in a daily or weekly newspaper published in the municipality or, if none, in a newspaper published in the county in which the municipality is located. No sale may be conducted until at least thirty (30) days after the first publication. The corporate authorities may accept any offer or bid determined by them to be in the best interest of the municipality by a vote of three‐fourths (¾) of the corporate authorities then holding office. 2. Personal property: a. Pursuant to Section 11‐76‐4 of the Illinois Municipal Code, whenever the City owns any personal property which is no longer necessary or useful to or in the best interests of the City to retain with a residual value of less than five thousand dollars ($5,000.00), the City Administrator is authorized to sell or dispose of such property by any method the City Administrator deems to be in the best interests of the City, including not limited to: (1) Competitive sealed bidding; (2) Donation; (3) Recycling company; (4) Public auction; (5) Trade‐in, when the City Administrator or his or her designee determines the trade‐in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or (6) Disposal, when the City Administrator or his or her designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. b. Any personal property which has a residual value in excess of five thousand dollars ($5,000.00) shall be sold or disposed of pursuant to any one of the methods set forth above as recommended by the City Administrator and approved by the City Council. c. The surplus property shall not be made available to any elected or appointed official or employee of the City, unless through a public auction or competitive sealed bidding process. I. Change orders: 1. After a contract is awarded pursuant to the purchasing requirements in subsection 1‐7‐3.B, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. All change orders shall be in writing and approved as set forth in this Section. 1. If a change order for any public works contract authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for bidding in accordance to purchasing requirements in this Code per Public Works Contract Change Order Act (50 ILCS 525/5). 2. Change orders not requiring re‐bidding as set forth in subparagraph (A) of this Section, and which are in excess of ten thousand dollars ($10,000) and up to twenty‐five thousand dollars ($25,000) may be Formatted: Indent: Left: 0.33", First line: 0" Formatted: Indent: Left: 0.25" Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 6 of 9 approved by the City Administrator only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law. Change orders not requiring re‐bidding as set forth in subparagraph (A) of this Section, and which are in excess of twenty‐five thousand dollars ($25,000), or provide for an extension of time to complete the contract by a total of 30 days or more, shall be approved by the City Council only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law (720 ILCS 5/33E‐9). 2. All change orders are required to be approved by the City Council should the original contract amount be exceeded by twenty‐five thousand dollars ($25,000.00) or increase the total contract amount to exceed twenty‐five thousand dollars ($25,000.00). J. Spending limits: 1. Department Hheads of the City, or their assignees, in the performance of their respective duties on behalf of the City, shall be empowered to authorize the ordering or purchase of budgeted materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. 2. The dDepartment Hhead is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. K. Signing of contracts: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than twenty‐five thousand dollars ($25,000.00). 2. If the contract is twenty‐five thousand dollars ($25,000.00) or more, then the Mayor or his or her designee must sign the contract with the approval of the City Council. L. Ineligible contractors or vendors: 1. The City Council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a City ordinance or City contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one (1) or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 7 of 9 (2) A history of failure to perform one (1) or more contracts or subcontracts; (3) A history of unsatisfactory performance of one (1) or more contracts or subcontracts; or (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this Code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for City or any government work or in the performance of any such contract for the City or a government agency, or application for any permit or license. d. Refusal to cooperate with reasonable requests of City inspectors, representatives, or other appropriate City personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that City personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this Code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule. f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the City, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the City after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the City pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three‐year period. 2. Effect of debarment: a. Notwithstanding the debarment of a contractor, the City may continue contracts or subcontracts in existence at the time the contractor was debarred unless the Mayor directs otherwise. Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 8 of 9 b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on City contracts. The City shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the Mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the City Council's decision. (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona‐fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the City Council, to remove the conditions giving rise to the conduct that led to the ineligibility. 3. Penalties: a. Any vendor obtaining providing services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one (1) or more of the following: (1) Immediate termination of all City contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any City employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. M. Bid protests: 1. Right to protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract claims: All claims by a contractor against the City relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. 3. Authority to resolve protests and contract claims: a. Protests: The City Administrator shall have the authority consistent with this Code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to subsection 1‐7‐3.I of this Code. Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 9 of 9 4. Decision: If a protest brought pursuant to this section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or otherwise furnished immediately to the protestant or claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of decision: A decision under this section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of the cCity aAdministrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. N. Inconsistent state law: If any provision of this section shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control. (Ord. No. 2020‐39 , § 1, 7‐28‐2020) Editor's note(s)—Ord. No. 2020‐39 Editor's note(s)—, deleted former § 1‐7‐3 entitled "Contracts and purchases," which derived from: Ord. 1975‐8, adopted June 26, 1975; Ord. 2008‐33, adopted May 13, 2008; Ord. 2011‐ 11, adopted Mar. 22, 2011; Ord. 2017‐72, adopted Nov. 28, 2017; and Ord. No. 2020‐33 Editor's note(s)—, § 1, adopted May 26, 2020, and enacted a new § 1‐7‐3 as herein set out above. State law reference(s)—65 ILCS 5/8‐9‐1 et seq. Exhibit B - City Code Title 1 Chapter 7 Section 3 Procurement Final Version 1‐7‐3: Procurement: A. Procurement objectives: 1. It is the purpose of this subsection to establish competitive bidding and economical procurement practices, which shall apply to all purchases as herein described. 2. The City Administrator or his or her designee shall be the general purchasing agent of the City. Subject to the terms of this chapter, the City Administrator, or his or her designee shall oversee the purchasing process of all materials, supplies, services, and equipment necessary for the operation of the City. 3. Procurement procedures shall be consistent with any applicable federal, state, and local laws and any contractual obligations with other governmental agencies. 4. The purchasing requirements, as herein established, are to be construed as maximum requirements and do not restrict those authorized to make purchases for the City to go beyond these requirements. 5. The purchasing requirements will not necessarily govern every purchasing situation that may arise. In the event a specific purchase is not covered by these requirements, the purchase shall be made based on these objectives following consultation with the City Administrator or his or her designee. All purchasing agreements shall provide that payment will be made in compliance with the Local Government Prompt Payment Act (50 ILCS 505/1). B. Purchasing requirements: 1. Competitive bidding ‐ (invitation to bid [ITB]). The invitation for bid (ITB) method is used to initiate a competitive sealed bid procurement. The ITB applies to contracts for construction or repair work and purchase of apparatus, supplies, materials, or equipment of more than twenty‐five thousand dollars ($25,000.00). ITBs should include detailed specifications, the scope of work, contract, and any other legal requirements. These bids are received sealed by a specific date and are opened and read out loud publicly in‐person or electronically. The standard for awarding contracts is based on the lowest responsive and responsible bidder, or bidders, based on the bid amount listed. For an ITB, the pricing is the main criteria. a. An invitation to bid (ITB or bid) shall be issued for contracts under this subsection and shall include specifications and all contractual terms and conditions applicable. Any business submitting a bid or proposal is referenced as a bidder in this Code. (1) Bids shall be obtained by publishing a public notice in a newspaper of general circulation, City website, electronic bidding portal, or applicable trade publications. (2) Bids shall be published for at least ten (10) days, excluding Sundays and legal holidays, in advance of the due date announced in the invitation for the public opening. (3) The City Administrator shall designate a means of distribution or determination of information to interested parties using reasonably available methods. Such methods may include publication in newspapers of general circulation, electronic or paper mailing lists, and web sites designated and maintained for such notification. Said notice shall state the place, date, and time of the bid opening. (4) All bids and proposals must be sealed and submitted set forth in the request prior to the date and time stated for the opening of responses. (5) All contracts are to be awarded pursuant to this subsection shall be approved by the City Council. (6) No contract shall be assignable or sublet by the successful bidder without the written consent of the City Administrator or his or her designee. In no event shall a contract or any part thereof be assigned or sublet to a bidder who had been declared not to be a Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 2 of 8 responsible bidder in consideration of bids submitted in response to an invitation for bids for the particular contract. 2. Competitive proposals (request for qualification [RFQ]/request for proposal [RFP]). The request for qualifications (RFQ) method may be used as a pre‐qualification stage of the procurement process unless specifically required as provided in the Local Government Professional Services Selection Act (50 ILCS 510). Only those proponents who successfully respond to the RFQ and meet the qualification criteria listed within the RFQ will move forward in the selection process that will include submitting a cost proposal. The request for proposal (RFP) is a process where the strategy, objectives, cost, and other details that will assist with the ability to choose the most qualified vendor are included. The RFP can be used without an RFQ as a bidding technique to obtain cost information, but the pricing is not the main criteria. This two‐stage approach can both streamline the solicitation process and assist in gathering information about candidates for future use. 3. Informal purchasing ‐ (agreements/contracts/quotes). Another procurement method would be informal purchasing. Informal purchasing is when the threshold of the purchase does not meet the competitive bidding requirements. The City's informal bidding threshold is five thousand dollars ($5,000.00) to twenty‐five thousand dollars ($25,000.00). This method would include soliciting quotes for goods and services and developing or reviewing service contracts or agreements. Any purchases under five thousand dollars ($5,000.00) can be purchased with a purchasing card with the Department Head's permission. It is assumed that staff is using their best judgment when making these purchases about quality and price. Purchases of goods or services in excess of twenty‐five thousand dollars ($25,000.00) require a formal competitive bidding process. C. Electronic bid process—Electronic transactions: The City may conduct procurement transactions, including competitive sealed bids, competitive sealed proposals, and informal quotations, by electronic means or in electronic form. The City Administrator shall adopt operational procedures regarding: 1. Appropriate security to prevent unauthorized access to the bidding, approval and award processes; a. Identification; b. Confidentiality; and c. Utilization of digital signatures, where applicable. 2. Electronic posting: The City may electronically post solicitations, determinations, and other information related to procurement on a centralized internet web site designated by the City for this purpose. 3. Electronic bid openings: The City may hold public bid openings electronically with the opportunity for public access and input. 4. Electronic records: In accordance with the Illinois Electronic Commerce Security Act, 5 ILCS 175/1‐101 et seq., whenever this article requires a record to be "written" or "in writing," an electronic record satisfies that requirement. D. Bonding requirements: All competitive bidding proposals must be sealed and, in the case of contracts for the construction of municipal buildings or facilities or labor, shall be accompanied by a bid security, performance bond, or labor and materials bond. 1. Bid security in an amount of ten percent (10%) or such other percentage as stated in the conditions of the full amount of the bid in the form of a bid bond. In a reasonable time after the bid opening, bid deposits of all, except the three lowest responsible bidders, will be released. The remaining deposits will be released after the successful bidder has entered into the contract and furnished the required insurance and any additional bonds. The bid deposit shall become the property of the City if the successful bidder within fourteen (14) days from awarding the contract refuses or is unable to comply with the contract requirements, not as a penalty, but as liquidated damages. Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 3 of 8 2. A performance bond, labor, and material bond or other bonds shall be required of the successful bidder at the time of execution of the contract, to guarantee the completion of any work to be performed by the contractor under the contract, payment of material used in such work, and for all labor performed in such work, including subcontractors. A performance bond satisfactory to the City must be executed by a surety company authorized to do business in the State of Illinois or otherwise secured in a manner satisfactory to the City in an amount equal to one hundred ten percent (110%) of the contract price specified. The surety on the bond shall be a company that is licensed by the Department of Insurance, authorizing it to execute surety bonds. The company shall have a financial strength rating of at least "A," as rated by A.M. Best Company, Inc., Moody's Investors Service, Standard & Poor's Corporation, or a similar rating agency. In the event that the bidder fails to furnish the bonds within fourteen (14) days after notification of the award, then the bid guarantee shall be retained by the City as liquidated damages and not as a penalty. It is agreed that the sum is a fair estimate of the amount of damages that the City will sustain due to the bidder's failure to furnish the bonds. E. Bid exemptions: Unless prohibited by state or federal law, the following contracts and any other contracts which by their nature are not adapted to award by competitive bidding, shall be exempt from the purchasing requirements in subsection 1‐7‐3.B: 1. Purchase contracts, for either labor, materials or both, which by their nature are not adaptable to award by competitive bidding, such as, but not limited to, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for supplies, materials, parts or equipment which are available only from a single source, and contracts for the printing of distributable information. 2. Any purchases may be exempt from the purchasing requirements in subsubsection 1‐7‐3.B if a two‐ thirds ( ⅔) vote of the City Council, then holding office is acquired. F. Bidding cancellation: An invitation for bids, a request for proposals, or other solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part as may be specified in the solicitation by the City Administrator when in the best interests of the City. Notice of cancellation shall be sent to all persons solicited. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be canceled and that any bid or proposal may be rejected in whole or in part when in the best interests of the City. The reason(s) for rejection shall be provided upon request by unsuccessful bidders or offerors. G. Cooperative procurement: 1. Authority: When deemed in the best interest of the City by the City Administrator, supplies, services, or construction may be procured pursuant to a cooperative purchasing agreement in accordance with the Governmental Joint Purchasing Act, 30 ILCS 525/1 et seq., as amended. 2. Cooperative purchasing: The City may participate in, sponsor, conduct, or administer a cooperative purchasing agreement for the procurement of any supplies, services, or construction with one (1) or more governmental units in accordance with a formal agreement entered into by the participants. Such cooperative purchasing may include, but is not limited to, joint or multi‐party contracts between public procurement units and open‐ended public procurement unit contracts that are made available to other governmental units. 3. Competition: All cooperative purchasing conducted under this subsection shall be through contracts awarded through full and open competition, including the use of source selection methods substantially equivalent to those specified in subsection 1‐7‐3.B of this Code. H. Disposal of property: Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 4 of 8 1. Real property: a. The sale or lease of real property by the corporates authorities is authorized pursuant to Sections 11‐76‐1, 11‐76‐2 and 11‐76‐3 of the Illinois Municipal Code, 65 ILCS 5/1‐1‐1 et seq. (the "Illinois Municipal Code") b. In the event the corporate authorities determine that any real property is surplus real estate and no longer required for municipal operations, the sale of real property deemed surplus is authorized pursuant to sections 11‐76‐4.1 and 11‐76‐4.2 of the Illinois Municipal Code. 2. Personal property: a. Pursuant to Section 11‐76‐4 of the Illinois Municipal Code, whenever the City owns any personal property which is no longer necessary or useful to or in the best interests of the City to retain with a residual value of less than five thousand dollars ($5,000.00), the City Administrator is authorized to sell or dispose of such property by any method the City Administrator deems to be in the best interests of the City, including not limited to: (1) Competitive sealed bidding; (2) Donation; (3) Recycling company; (4) Public auction; (5) Trade‐in, when the City Administrator or his or her designee determines the trade‐in value is expected to exceed the value estimated to be obtained through the sale of such supplies; or (6) Disposal, when the City Administrator or his or her designee determines that surplus supplies have no resale value, or that the cost of transportation, storage, and sale of said supplies will exceed the anticipated sale value. b. Any personal property which has a residual value in excess of five thousand dollars ($5,000.00) shall be sold or disposed of pursuant to any one of the methods set forth above as recommended by the City Administrator and approved by the City Council. c. The surplus property shall not be made available to any elected or appointed official or employee of the City, unless through a public auction or competitive sealed bidding process. I. Change orders: After a contract is awarded pursuant to the purchasing requirements in subsection 1‐7‐3.B, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended without rebidding the materials, supplies, services or equipment involved. All change orders shall be in writing and approved as set forth in this Section. 1. If a change order for any public works contract authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for bidding in accordance to purchasing requirements in this Code per Public Works Contract Change Order Act (50 ILCS 525/5). 2. Change orders not requiring re‐bidding as set forth in subparagraph (A) of this Section, and which are in excess of ten thousand dollars ($10,000) and up to twenty‐five thousand dollars ($25,000) may be approved by the City Administrator only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 5 of 8 signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law. Change orders not requiring re‐bidding as set forth in subparagraph (A) of this Section, and which are in excess of twenty‐five thousand dollars ($25,000), or provide for an extension of time to complete the contract by a total of 30 days or more, shall be approved by the City Council only upon a written determination that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the City and is authorized by law (720 ILCS 5/33E‐9). J. Spending limits: 1. Department Heads of the City, or their assignees, in the performance of their respective duties on behalf of the City, shall be empowered to authorize the ordering or purchase of budgeted materials, fixtures, equipment, services and supplies as may be deemed essential in the normal, day to day operations. 2. The Department Head is responsible for determining if an item is budgeted, if adequate funds are available and if proper purchasing procedures have been followed. K. Signing of contracts: 1. All contracts must be executed by the City Administrator or his or her designee if the contract amount is less than twenty‐five thousand dollars ($25,000.00). 2. If the contract is twenty‐five thousand dollars ($25,000.00) or more, then the Mayor or his or her designee must sign the contract with the approval of the City Council. L. Ineligible contractors or vendors: 1. The City Council may debar a vendor, subcontractor, or supplier for: a. Conviction of, or civil judgment for: (1) Commission or attempted commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a private or public contract or subcontract; (2) Violation or attempted violation of federal or state statutes, or any other legally applicable law, regulation, or rule relating to the submission of bids, proposals, or claims; (3) Commission or attempted commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; or (4) Commission or attempted commission of any other offense or engaging in or attempting to engage in conduct indicating a lack of truthfulness, integrity, or honesty, which affects the responsibility of the vendor. b. Violation of the terms of a City ordinance or City contract or subcontract so severe as to justify debarment including, but not limited to: (1) Willful failure to perform in accordance with the terms of one (1) or more contracts or subcontracts, including the hiring of subcontractors or suppliers debarred under this subsection; (2) A history of failure to perform one (1) or more contracts or subcontracts; (3) A history of unsatisfactory performance of one (1) or more contracts or subcontracts; or Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 6 of 8 (4) A history of failure to meet equal employment opportunity obligations, or prevailing wage obligations, or any other contracting or subcontracting obligation imposed by this Code or any other law. c. Making, attempting, or causing any false, deceptive, or fraudulent material statement in any bid, proposal, or application for City or any government work or in the performance of any such contract for the City or a government agency, or application for any permit or license. d. Refusal to cooperate with reasonable requests of City inspectors, representatives, or other appropriate City personnel with respect to work under contract provisions, plans, or specifications, or otherwise, pursuant to the duties of that City personnel. e. Founding, establishing or operating an entity in a manner designed to evade the application or defeat the purpose of these rules or any provision of this Code, rule or regulation, the statutes, rules or regulations of the State of Illinois, or any federal statute, rule or regulation, or any other legally applicable law, regulation, or rule. f. Improper conduct, including, but not limited to, the commission or attempted commission of: (1) Intentional or negligent billing irregularities; (2) Submitting false or frivolous or exaggerated claims, documents, or records; (3) Falsification of claims, documents, or records; (4) Willful or grossly negligent destruction of documents or records the vendor had an obligation to maintain; (5) Bribery or coercion of a government official, or other unlawful tampering with a government official; (6) Use of false or deceptive statements to obtain some benefit, or causing competition to be restrained or limited; (7) Misrepresentation to any governmental agency or government official; (8) Violation of ethical standards established by the City, or other dishonesty incident to obtaining, prequalifying for, or performing any contract or modification thereof; (9) Failing to pay, after a reasonable period of time, any judgment or other adjudicated debt owed to the City after a request for payment; or (10) Failing to defend, indemnify, or hold harmless the City pursuant to a contractual obligation after having received a request to do so. g. Any other cause of so serious or compelling a nature that it affects the responsibility of the vendor. h. Debarment, disqualification, or suspension by any other government agency for any reason. i. Disqualification or rejection of a bid from a vendor or contractor on three (3) or more occasions within a three‐year period. 2. Effect of debarment: a. Notwithstanding the debarment of a contractor, the City may continue contracts or subcontracts in existence at the time the contractor was debarred unless the Mayor directs otherwise. b. Debarred contractors are further prohibited from performing work as a contractor, subcontractor or materialman on any tier on City contracts. The City shall not accept or enter into any contract where a debarred contractor is proposed to perform the work. Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 7 of 8 c. The debarment may be canceled prospectively, or the duration and scope may be reduced or waived by the Mayor, upon the written application of the debarred individual or entity, supported by documentation, for any of the following reasons: (1) Newly discovered material evidence or documentable error in the findings of the City Council's decision. (2) Reversal of the conviction or judgment on which the ineligibility is based on the conviction or judgment was based on an admission of conduct that was a cause for debarment. (3) Bona‐fide change in ownership and control of the entity, or other mitigating factors sufficient, in the judgment of the City Council, to remove the conditions giving rise to the conduct that led to the ineligibility. 3. Penalties: a. Any vendor providing services or hiring a subcontractor on any tier or supplier that has been debarred under this subsubsection may be subject to one (1) or more of the following: (1) Immediate termination of all City contracts without recourse; (2) Placement on the list of debarred vendors for at least five (5) years; (3) Is guilty of a Class IV violation for each day, or part thereof, that the debarred vendor performed work; (4) Reduction of their contract price by an amount equal to the value of the work performed by a debarred vendor; and (5) Any City employee willfully violating this subsection or hiring a debarred vendor shall be subject to disciplinary action, up to and including termination. M. Bid protests: 1. Right to protest: Any actual or prospective bidder, offeror, or contractor who is aggrieved in connection with the solicitation or award of a contract may protest to the City Administrator. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. 2. Contract claims: All claims by a contractor against the City relating to a contract shall be submitted in writing to the City Administrator. The contractor may request a conference with the City Administrator on a submitted claim. Claims include, without limitation, disputes arising under a contract and those based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission. 3. Authority to resolve protests and contract claims: a. Protests: The City Administrator shall have the authority consistent with this Code to settle and resolve a protest of an aggrieved bidder, offeror, or contractor, actual or prospective, concerning the solicitation or award of a contract. b. Contract claims: The City Administrator, after consulting with the City Attorney, shall have the authority to resolve contract claims, subject to the approval of the City Administrator or City Council, as applicable, regarding any settlement that will result in a change order or contract modification pursuant to subsection 1‐7‐3.I of this Code. 4. Decision: If a protest brought pursuant to this section is not resolved by mutual agreement, the City Administrator shall promptly issue a decision in writing. A copy of the decision shall be mailed or Created: 2021‐03‐24 12:29:41 [EST] (Republication) Page 8 of 8 otherwise furnished immediately to the protestant or claimant and any other party intervening. The decision shall state the reasons for the action taken. 5. Finality of decision: A decision under this section shall be final and conclusive unless, within ten (10) calendar days from the date of receipt of the decision, the protestant or claimant files a written appeal with the City Administrator. 6. Authority of the City Administrator: The City Administrator shall have the jurisdiction to review and determine any appeal by an aggrieved party from a determination by the City Administrator regarding a protest or contract claim. Such a decision shall be final and conclusive. N. Inconsistent state law: If any provision of this section shall conflict with any provision of any statute or public law now or hereafter enacted by the Illinois General Assembly, such statute or public law shall control. (Ord. No. 2020‐39 , § 1, 7‐28‐2020) Editor's note(s)—Ord. No. 2020‐39 Editor's note(s)—, deleted former § 1‐7‐3 entitled "Contracts and purchases," which derived from: Ord. 1975‐8, adopted June 26, 1975; Ord. 2008‐33, adopted May 13, 2008; Ord. 2011‐ 11, adopted Mar. 22, 2011; Ord. 2017‐72, adopted Nov. 28, 2017; and Ord. No. 2020‐33 Editor's note(s)—, § 1, adopted May 26, 2020, and enacted a new § 1‐7‐3 as herein set out above. State law reference(s)—65 ILCS 5/8‐9‐1 et seq. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2021-04 City Buildings Updates City Council – June 22, 2021 Bart Olson Administration Name Department Summary Review of status of various concepts with Prairie Pointe building renovations, and status of interest in various City properties including 800 Game Farm Road, 201 W Hydraulic, 102 E Van Emmon, and the Kendall Marketplace 8 acres. Background – Construction Manager vs. General Contractor The City Council has briefly heard the updates from various staff on opinions related to the construction of the 651 Prairie Pointe building, as it relates to construction management vs. general contractor. The process for each of these construction options is as follows: 1) Construction manager a. City Council would need to review a construction manager RFP in June/July, have an open RFP window of 2-4 weeks, review the proposals at the end of that window, negotiate with a winning proposer, and approve a contract at City Council. Generally, this is a 60-90 day process. 2) General contractor a. City Council simply needs to consent to this option now, which will direct staff and the City’s architects Cordogan Clark to prepare construction documents and bidding materials for a Fall 2021 bid window. The City would entertain bids from companies for the entire renovation project and award the bid to the lowest responsible bidder, who would then be the City’s general contractor of record for the project. As briefly outlined at previous City Council meetings, construction managers generally work on the City’s behalf to manage the project and the City is at-risk for project overages. With a general contractor method, the project is bid out and the general contractor will be the lowest responsible bidder at a price that is relatively certain. Project overages or savings are generally absorbed by the general contractor, subject to contract terms. Recommendation – Construction Manager vs. General Contractor The staff recommendation is to go with a general contractor and bidding method. As heard from Facilities Manager Steve Raasch and Code Official Pete Ratos, they both feel the relative simplicity and scope of this project will yield competitive bids from multiple construction companies and the project can be adequately managed between in-house staff, the City’s design architects, and a general contractor that has good relationships with subcontractors. If the City Council concurs with this recommendation, we will continue with our renovation planning and bid out the project in the future according to the tentative schedule attached. Of note, while we will be reviewing the status of the renovation planning at Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: June 17, 2021 Subject: City Buildings Updates every City Council meeting for the near future, there are a couple City Council approvals required during the planning process: once during the design development phase in the next month or so (which will set the general floor layout of the building, locking in a construction estimate for which the architectural agreement fees will be based) and once after the bidding window to award the actual project to a company. Background – other City properties The City has had ongoing discussions with various entities for the 800 Game Farm Road building. We envision that this property will be considered for a direct sale to an organization later, at an amount to be determined. The City is expected to discuss setting a price for this property in executive session and the discussion on whether to sell and the eventual agreement details will be considered in open session later. The City has had various discussions with private developers over the past few years about acquiring the 201 W Hydraulic building (the Old Post Office). None of those discussions have turned concrete, and there is no active conversation being had. We envision that this property will be considered for an open call for bids or projects later. The City is expected to discuss setting a price for this property in executive session and the discussion on whether to sell and what will be included in an eventual RFP will be considered in open session later. The City has had various discussions with private developers over the past few years about acquiring the 102 E Van Emmon property (Van Emmon Activity Center). None of those discussions have turned concrete, and there is no active conversation. We envision that this property will be considered for an open call for bids or projects later. The City is expected to discuss setting a price for this property in executive session and the discussion on whether to sell and what will be included in an eventual RFP will be considered in open session later. The City has had passing interest but very limited discussions with developers over the past few years about the Kendall Marketplace 8 acres. This property seems to be a good candidate for a solar farm, per the Progressive Business Solutions proposal on the June 22nd City Council agenda. We envision that this property will be considered for a solar farm and/or a Public Works facility, pending the outcome of the Public Works space needs analysis with Kluber. The City is expected to discuss setting a price for this property in executive session and the discussion on whether and when to sell will be considered in open session later. Yorkville New City Hall/Police Architectural Timeline and Deliverables Milestone marker: 1 1 Milestone description Assigned to Progress Proposed Start Proposed Finish Cordogan Clark Contract Approval City Council Approval Vote City Council 100% Schematic Design Schematic Design Cordogan Clark 6/1/2021 7/1/2021 Client Review Yorkville Team 7/2/2021 7/7/2021 Design Development Design Development Cordogan Clark 7/9/2021 8/6/2021 Client Review Yorkville Team 8/9/2021 8/13/2021 Client Board Packet Submission Bart, Purchasing Manager & Steve 8/8/2021 8/18/2021 City Council Approval Vote City Council 8/24/2021 8/24/2021 Construction Documents Construction Documents Cordogan Clark 8/25/2021 9/15/2021 Client Review Yorkville Team 9/16/2021 10/7/2021 Construction Document Revisions (If Needed) Cordogan Clark 10/9/2021 10/13/2021 Client Board Packet Submission Bart, Purchasing Manager & Steve 10/12/2021 10/14/2021 City Council Approval Vote City Council 10/19/2021 10/19/2021 Bid Process & Contract Award Send Legal Notice to Paper Purchasing Manager 10/22/2021 10/22/2021 Post Construction RFP Purchasing Manager 10/25/2021 10/25/2021 Construction Pre‐Bid Meeting Cordogan Clark & Steve 11/2/2021 11/2/2021 Construction RFP Bid Opening Purchasing Manager & Steve 11/9/2021 11/9/2021 Review Bids & Recommend Subcontractors Cordogan Clark & Yorkville Team 11/10/2021 11/10/2021 City Council Approval Vote City Council 11/23/2021 11/23/2021 Construction Schedule Tentative Construction Schedule TBD 12/6/2021 9/16/2022 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number CC 2021-38 Water Study City Council – June 22, 2021 Bart Olson Administration Name Department Alternative Water Source Evaluation Part 1 -Preliminary Discussion of Water Source Availability and Alternatives Village of Oswego, Illinois May 21, 2021 Draft Report Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 Village of Oswego, IL - Alternative Water Source Evaluation Part 1 TABLE OF CONTENTS 201044.30 Section Page No. 1. INTRODUCTION 1.1 Alternative Water Source Evaluation Background and Purpose .................................. 4 1.2 Regional Water Source Background ......................................................................................... 5 2. POPULATION AND WATER DEMAND 2.1 Water Consumption Overview .................................................................................................... 7 2.2 Water Demand Projections ........................................................................................................... 7 2.3 Oswego Water Conservation Trends ........................................................................................ 9 3. OSWEGO EXISTING WATER SYSTEM 3.1 Oswego Water System ................................................................................................................. 11 4. ILLINOIS STATE WATER SURVEY ANALYSIS 4.1 ISWS Studies .................................................................................................................................... 12 4.2 Oswego ISWS Analysis ................................................................................................................. 12 5. ALTERNATIVE WATER SOURCES 5.1 Fox River ............................................................................................................................................ 15 5.2 Lake Michigan .................................................................................................................................. 16 6. STUDY APPROACH AND NEXT STEPS 6.1 Study Approach .............................................................................................................................. 19 6.2 Next Steps .......................................................................................................................................... 20 6.3 Part 1 Conclusion ........................................................................................................................... 20 LIST OF FIGURES Figure Page No. 1 Changing Groundwater Levels in the Sandstone Aquifers of Northern Illinois and Southern Wisconsin (ISWS 2015) ............................................................................................................. 6 2 Oswego Population and Water Demand Projections ......................................................................... 8 3 Montgomery, Oswego, and Yorkville Water Demand Projections ............................................... 9 4 Baseline and Seasonal Peak Water Usage............................................................................................ 10 5 Storage Volume by Zone ............................................................................................................................. 11 6 Well 3 ISWS Hydrograph (March 2021) .............................................................................................. 12 7 Well 9 ISWS Hydrograph (March 2021) .............................................................................................. 13 8 Estimated Timelines ..................................................................................................................................... 19 TABLE OF CONTENTS Page 3 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 LIST OF APPENDICES Appendix Appendix A ISWS Report Appendix B Hydrographs Appendix C ISWS Map – The Distribution of Water Use in Illinois LIST OF EXHIBITS Exhibit Exhibit A Oswego System Map Exhibit B Hydraulic Profile LIST OF ABBREVIATIONS avg - average CDWM - Chicago Department of Water Management CMAP - Chicago Metropolitan Agency for Planning DWC - DuPage Water Commission EPA - Environmental Protection Agency ft - feet ft2 - square feet ft3 - cubic feet gpd - gallons per day gpm - gallons per minute IAWC - Illinois American Water Company IDNR - Illinois Department of Natural Resources IEPA - Illinois Environmental Protection Agency ISWS - Illinois State Water Survey max - maximum MG - million gallons (or mil gal) MGD - million gallons per day mg/L - milligrams per liter (parts per million in dilute solutions) min - minimum PRV - pressure reducing valve psi - pounds per square inch WRT - Water Remediation Technology LLC 1. INTRODUCTION Page 4 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 1. INTRODUCTION Water scarcity presents a real and difficult challenge for communities to provide a sustainable supply of treated water. Though water shortages may appear temporary in cases such as a drought, the long term impacts on source water conditions are much more difficult to observe directly and may leave some communities more vulnerable to the need for a long term change in their primary source of water. 1.1 Alternative Water Source Evaluation Background and Purpose The objective of the Alternative Water Source Evaluation (Study) is to update and align the previous source water analyses completed for the Fox River Option (Engineering Enterprise, Inc., 2017) and Lake Michigan Water via DuPage Water Commission Option (AECOM, 2018) with two new Lake Michigan Water alternatives: the proposed Joliet Water Commission Option and the Illinois American Water Option. The specific design recommendations from the previous Fox River and DWC studies have not been altered as part of this study. The Village is partnering with the Village of Montgomery and United City of Yorkville to evaluate several alternative water supply sources. The Illinois State Water Survey has projected that these communities , even with Joliet leaving the aquifer, will be at severe risk of well depletion and unable to meet their continued population growth and water demands through 2050 and beyond. The alternatives evaluated in the Study are sized to meet the 2050 demands of Montgomery, Oswego, and Yorkville, with consideration given to the ultimate demand when the three communities are fully developed. Several studies have been completed over the past decade to evaluate alternative water supply sources to replace the existing deep groundwater aquifer supply in the region. Two major alternative water supply sources have been identified to supply water to the three communities: the Fox River and Lake Michigan, which will be described in detail in later sections of this memo. The key studies performed to assess these alternative water supply sources include: Water Study dated July 2014 by HR Green, Inc., which evaluated the needed water main improvements, water supply requirements, and a water source evaluation for the future expansion of Village of Oswego. Sub-Regional Water Supply and Treatment Planning, last updated January 2017 by Engineering Enterprises, Inc. (EEI), which evaluated the Fox River as a surface water alternative for the Village of Oswego, the Village of Montgomery, and the United City of Yorkville. Feasibility Study to Receive Lake Michigan Water via the DuPage Water Commission in October 2017 by AECOM Technical Services, Inc., which evaluated Lake Michigan water 1. INTRODUCTION Page 5 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 purchased through the DuPage Water Commission as an alternative for the Village of Oswego and the United City of Yorkville. An Addendum to the Feasibility Study to Receive Lake Michigan Water via the DuPage Water Commission (Draft Report) to include an assessment of the Village of Montgomery in addition to the Village of Oswego and the United City of Yorkville in September 2018 by AECOM Technical Services, Inc. Part 1 of the Study (this report) provides the following: A summary of the existing water source in Montgomery, Oswego, and Yorkville, An analysis of population and water demand projections and water conservation efforts, A summary of Oswego’s existing water system, The results of the Illinois State Water Survey analysis, An overview of the Fox River and Lake Michigan alternative water sources, A description of the comprehensive Study approach and next steps Future parts of the Study will address the following: An overview of the identified water source options, The key considerations used for evaluation, The internal system improvements necessary when changing water sources, Cost estimates and funding alternatives 1.2 Regional Water Source Background Montgomery, Oswego, and Yorkville currently rely on the Ironton-Galesville aquifer for their primary source of water. Naturally occurring Radium-226 and Radium-228 are found in the Ironton- Galesville aquifer and is being treated and removed by the three communities. According to the Illinois Stater Water Survey (ISWS), the deep sandstone aquifer is being pumped beyond its sustainable yield and water levels in the aquifer are dropping, putting many supply wells in the area at risk. The aquifer is projected to be at severe risk of depletion and may no longer able to meet the regional maximum day water demands in the near future. 1. INTRODUCTION Page 6 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 FIGURE 1 Changing Groundwater Levels in the Sandstone Aquifers of Northern Illinois and Southern Wisconsin (ISWS, 2015) Many other communities in the area utilize the deep sandstone aquifer and are evaluating their water supply sources. The City of Joliet has decided to abandon the use of the deep sandstone aquifer due to the lack of long term sustainability and has selected a new Lake Michigan Water supply via the City of Chicago. Montgomery, Oswego, and Yorkville have been diligent in evaluating and planning for the long term water supply for their residents. The three communities are partnering to evaluate several water supply source alternatives in an effort to develop a regional solution. The Village of Montgomery’s potable water supply system consists of nine wells from the deep sandstone and shallow sand and gravel aquifers. Montgomery has two cation exchange water treatment plants for softening and radium removal and a lime softening treatment plant for softening and radium removal. The Village of Oswego’s potable water supply system consists of eight deep sandstone wells with Water Remediation Technology (WRT) treatment at each well for radium removal. The United City of Yorkville’s potable water supply system consists of four deep sandstone wells with three cation exchange water treatment plants for softening and radium removal. 2. POPULATION AND WATER DEMAND Page 7 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 2. POPULATION AND WATER DEMAND 2.1 Water Demand Overview Water consumption in communities is strongly correlated to population. When reliable population forecasts are combined with historical water consumption data, it is possible to reasonably plan for future water demands and recommend facilities to meet those needs. While population projections are never 100% accurate, they do provide for a sound basis on which to estimate and quantify future water supply needs and trends. Several water use parameters are detailed in this study: Average day demand - calculated by dividing the total yearly water pumpage divided by the number of days in the year. Maximum day demands - highest recorded total pumpage over a 24-hour period in a given year. The historical data is reviewed with Village staff to remove erroneous data. Water systems must be sized to meet maximum day demands. Maximum day demand to average day demand (MDD:ADD) ratio - calculated ratio used to compare supply, treatment, and storage requirements to normal demands. This value should be minimized as much as possible to reduce excess capacity requirements. This ratio is influenced by factors such as seasonal water use (irrigation, construction activities, etc.) and customer-base (residential, commercial, industrial, etc.). Average per capita demand - calculated by dividing the average day pumpage by the estimated population for the year. Established residential communities with strict conservation practices observe lower per capita demands than communities with a significant industrial or commercial customer-base. 2.2 Water Demand Projections Historical water use records (January 2015 through December 2020) from Montgomery, Oswego, and Yorkville were analyzed to establish current water use trends. Two demand scenarios were developed to project water demands to 2050. The Current Trends (CT) scenario assumes that per capita water demand trends remain constant through 2050. The Contractual Limit/Less Resource Intensive (CL/LRI) scenario reflects the general downward trend in per capita water consumption in the region and contractual limitations on the MDD:ADD ratio, a common requirement of Lake Michigan water suppliers. In 2018, Chicago Metropolitan Agency for Planning (CMAP) released its ON TO 2050 Comprehensive Plan providing detailed growth projections for Illinois communities through 2050, which provides reasonable growth and development projections. It is difficult to accurately project growth and development beyond a 30-year planning period. In order to accommodate potential long term 2. POPULATION AND WATER DEMAND Page 8 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 growth, typical engineering practice is to size facilities with more conservative factors that can provide capacity for increased demand. According to ON TO 2050, Oswego’s population is estimated to reach 53,853 in 2050. These population projections were used to project water demands to 2050. The water demand projections for Oswego and combined water demands for Montgomery, Oswego, and Yorkville are shown in Figure 2 and Figure 3, respectively. FIGURE 2 Oswego Population and Water Demand Projections The combined water demands for the three communities are expected to increase by more than 75% by 2050. This poses a significant risk to the reliability of the deep sandstone aquifer that is used by Montgomery, Oswego, and Yorkville and many other neighboring communities. As described above, the Current Trends projection assumes that water use trends remain the same throughout the planning period, while the Contractual Limit/LRI projection assumes the implementation of water conservation practices. Figures 2 and 3 demonstrates the impact of water conservation on the maximum day demand. For Oswego alone, the difference between the CT and CL/LRI projections is 1.58 MGD, a difference of just over 20%. For the three communities combined, the maximum day demand is reduced by 2.32 MGD under the CL/LRI scenario. The benefits and applications of water conservation are detailed in the following section. 2.38 3.77 5.04 7.99 6.41 0.0 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 2020 2030 2040 2050Demand (MGD)Average Day Max Day (CT) Max Day (CL/LRI) 2. POPULATION AND WATER DEMAND Page 9 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 FIGURE 3 Montgomery, Oswego, and Yorkville Water Demand Projections 2.3 Oswego Water Conservation Trends Water is an essential and finite resource and water use demands are impacted by climate, population growth, and development growth. Conservation of this valuable resource is critical to ensuring water availability for regional prosperity and economic development. Acting as good water stewards creates long term cost savings for the Village and its residents. Simply put, using less water can reduce residential water bills. A substantial portion of the Village’s existing customer base is residential. Conservation programs that specifically address residential water use include incentive programs for efficient plumbing and appliances, education on sustainable water use, and landscaping/irrigation restrictions. Plumbing and appliance incentive programs may not have a significant impact in Oswego, as a large portion of the Village was developed within the last 30 years and was likely constructed with efficient plumbing. Water usage trends were analyzed to develop an understanding of the Village’s baseline water usage, as shown in Figure 4. Based on the historical water usage for 2015-2020, Oswego’s baseline water usage was calculated at 2.15 MGD. Conservation practices used to reduce baseline usage include high efficiency plumbing and appliances and public education. Peak season water usage is the increased demand during warmer months when more water is being used due to landscaping, irrigation, and seasonal construction water use. Oswego’s average daily demands increase by up to 0.75 MGD over the baseline water usage during this seasonal peak, 6.36 11.23 21.17 12.95 18.85 0.0 5.0 10.0 15.0 20.0 25.0 2020 2030 2040 2050Demand (MGD)Average Day Max Day (CT) Max Day (CL/LRI) 2. POPULATION AND WATER DEMAND Page 10 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 accounting for nearly 10% of usage. Conservation practices that address seasonal peak demands include the implementation and enforcement of even/odd lawn sprinkling requirements and restriction of laying new sod or lawn seeding. FIGURE 4 Oswego Baseline and Seasonal Peak Water Usage Conservation of water may allow Oswego to defer costly capital improvements like a new well, which will be needed in the near-term to meet increasing water demands. Section 4 details the Oswego’s potential need for a new well. Conservation practices may be able to defer improvements in the short term but with the Oswego’s growth projections, conservation alone will not be enough to address the Oswego’s need for an alternative water source. 0.00 1.00 2.00 3.00 Average Daily Water Use (MGD)Monthly Average Daily Water Usage -Baseline & Seasonal Peak (Jan 2015 -Dec 2020) Baseline Average Daily Water Usage Seasonal Peak 3. OSWEGO EXISTING WATER SYSTEM Page 11 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 3. OSWEGO EXISTING WATER SYSTEM 3.1 Oswego Water System Oswego’s water system consists of eight deep wells and five elevated storage tanks that are separated into four hydraulic pressure zones. Oswego has eight water treatment plants, located at each of the well sites, to treat the raw water for radium removal and leases radium selective ion exchange treatment vessels from Water Remediation LLC. The WRT plants do not soften the water. A map of Oswego’s existing system is included as Exhibit A. The High Pressure Zone is on the east side of the Oswego and includes two wells and one elevated storage tank. The Middle Pressure Zone is the largest zone, and includes three wells and one elevated storage tank. The Central Pressure Zone is the smallest zone in the center of Oswego and includes one well and one elevated storage tank. The Low Pressure Zone is on the west side of the Fox River and includes two wells and two elevated storage tanks. A summary of the Oswego’s water storage tanks in million gallons (MG) is included as Figure 5. FIGURE 5 Oswego Storage Volume by Zone The system’s typical operations allow for water to be transferred across the pressure zones on the east side of the Fox River. A hydraulic profile of the system representing the four pressure zones is included as Exhibit B. High Pressure Zone 1.5 MG Middle Pressure Zone 1.5 MG Central Pressure Zone 0.5 MG Low Pressure Zone 1.8 MG 4. ILLINOIS STATE WATER SURVEY ANALYSIS Page 12 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 4. ILLINOIS STATE WATER SURVEY ANALYSIS 4.1 ISWS Studies The ISWS conducted a survey of wells that withdrew water from the Cambrian-Ordovician Sandstone aquifer system near Southern Wisconsin and Illinois in 2014-2015. The survey was intended to track the changes in the groundwater levels and impacts on the available water supply. The study included a localized analysis of the Kane, Kendall, and Will County areas, which includes the Montgomery, Oswego, and Yorkville as well as several other neighboring communities that rely on the sandstone aquifer in the area. The results of the ISWS study are summarized in the “Changing Groundwater Levels in the Sandstone Aquifers of Northern Illinois and Southern Wisconsin: Impacts on Available Water Supply” Report published by the ISWS. Although no definitive date can be calculated to determine the finite limitations of the aquifer withdrawal, a range was estimated of remaining time left before the aquifer is no longer able to supply the dependent communities with water. 4.2 Oswego ISWS Analysis As part of the Study, the Village of Oswego contracted the Illinois State Water Survey to perform an updated model analysis based on the most recent and available data from the Montgomery, Oswego, and Yorkville. The ISWS produced a letter report titled “Oswego, IL: Sandstone Water Supply Summary” dated March 2021, attached as Appendix A. Hydrographs plot the observed water level over time and are used to compare risk thresholds. The hydrograph for Well 3 is included as Figure 6 and hydrographs for each well are included as Appendix B. FIGURE 6 Well 3 ISWS Hydrograph (March 2021) 4. ILLINOIS STATE WATER SURVEY ANALYSIS Page 13 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 The static water level shows the level of water in the well under non-pumping conditions. Static water levels can be influenced by the pumping of nearby wells and climate conditions. Pumping water level shows the level of water in the well while it is pumping. These levels are recorded over time to identify trends and observe how the aquifer reacts to climate change and development. Well 3 was constructed in 1957 and ISWS records show a clear decline in static water levels over the last 70 years. The pump setting was added to the ISWS hydrographs to show the depth of the well pump. The Village monitors the distance between the pumping water level and pump setting for each well because pump performance is affected as the pumping water level approaches the pump setting level. As pumping water levels drop, the Village must consider lowering the pump setting depths at significant cost in order to continue using the wells. Under existing operations, all of Oswego’s wells are observing pumping levels within the range of Risk of Declining Well Production, as illustrated in the hydrographs. Declining Well Production is generally identified as a decreasing ability to reliably pump water. Wells operating in this range may experience increased sand or grit collection, requiring additional maintenance and repairs that may take them out of service more frequently. FIGURE 7 Well 9 ISWS Hydrograph (March 2021) The ISWS report also identifies a more severe Risk of Well Inoperability that generally indicates insufficient well capacity to meet water demand. As shown in Figure 7, Oswego’s Well 9, constructed in 2004, currently observes pumping water levels within the range of Risk of Well Inoperability. As 4. ILLINOIS STATE WATER SURVEY ANALYSIS Page 14 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 water levels at Well 9 continue to drop, the well will produce less water and will eventually become inoperable. The ISWS report states “Oswego’s sandstone withdrawals are not sustainable. Future water level declines pose a risk to Oswego’s sandstone water supply, and the community will eventually require a new water supply source.” 5. ALTERNATIVE WATER SOURCES Page 15 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 5. ALTERNATIVE WATER SOURCES More than 1,300 communities in Illinois rely on different water sources, including groundwater, surface water such as rivers, reservoirs, and lakes, or a combination of sources. A map displaying community water sources throughout the state is included as Appendix C. As mentioned in Section 1, the Fox River and Lake Michigan were identified as possible water source alternatives for Montgomery, Oswego, and Yorkville. While both alternatives are surface water, there are significant differences in the operations and maintenance requirements, agency permitting, governance structures, and implementation timelines between them. 5.1 Fox River The Fox River flows from Wisconsin through northeastern Illinois and joins the Illinois River at Ottawa. The Fox River drains 938 square miles in Wisconsin, and 1720 square miles in Illinois . The main stem of the Fox River and the Chain of Lakes region are used for recreation and provide aesthetic attractions. The Fox River is used as a source of potable water for public water supply for the City of Elgin and the City of Aurora. Both communities use a combination of water from the Fox River and wells. The Fox River and its tributaries carry storm water and are the receptors of effluents from numerous wastewater treatment plants. Rain and snow melt from urban areas can carry pollutants like lawn fertilizer and weed killer, vehicle fluids, winter road salt, pet waste, and chemicals that are illegally dumped into drains out to the Fox River. The Illinois EPA has played a significant role in improving the Fox River Water quality by placing regulations on dischargers. The raw river water has a hardness ranging from 260 to 400 milligrams per liter (15 to 24 grains per gallon) and requires filtration, softening, and disinfection. The Fox River was identified as a sustainable water source to supply water to Montgomery, Oswego, and Yorkville. An intake in the Fox River would deliver water to a new water treatment plant then treated water could be distributed to each of the communities through a series of transmission mains. Montgomery, Oswego, and Yorkville would be jointly responsible for the treatment, operations, and maintenance of the water source and water supply infrastructure. Generally, the Illinois Department of Natural Resource (IDNR) governs the flow withdrawal of the Fox River whereas the IEPA governs the water quality of the Fox River. As detailed in the 2016 EEI report, the ISWS has conducted water modeling for the Fox River and has determined the river to be a sustainable water source. However, there may be times when withdrawals from the Fox River are restricted due to poor water quality or times of drought. During these times, the communities would need to rely on water produced from the network of backup wells. The 2016 EEI study recommended a network of 11 backup wells: four existing wells from Oswego, and two existing wells and one additional well each from Montgomery and Yorkville. The IEPA does not currently have exact rules or procedures that govern the permitting process of a new Fox River water treatment plant. Any municipality’s interest in the construction of new surface 5. ALTERNATIVE WATER SOURCES Page 16 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 water plants must undergo a detailed case review by the IEPA for water quality data and testing, and would be subject to continuous process and dialogue with the agency. One yea r of monitoring and sampling is believed to be sufficient for most contaminants. The proposed water source intake for a new Fox River Water Treatment Plant is located approximately two miles downstream from the Fox Metro Water Reclamation district’s outfall. The IEPA noted that there are no rules that require a set distance from the Fox Metro outfall. It is projected that a Fox River water source and regional water treatment plant could be available and online in approximately nine to 11 years. As noted above, Oswego’s current wells will not be able to meet the maximum day demands by 2030. If the Fox River is selected as the Village’s new water source, an additional well will likely be required prior to the Fox River source coming online. 5.2 Lake Michigan The Lake Michigan watershed covers 45,600 square miles in Wisconsin, Michigan, and Illinois. While Illinois only accounts for 100 square miles of the Lake Michigan watershed, nearly 6.6 million Illinois residents receive Lake Michigan water. Lake Michigan has been an important source of drinking water for Chicago-area residents since the mid-1800s. At that time, sewage discharged directly to the Chicago River, which flowed into Lake Michigan. As the City grew and the river became more polluted, contamination of the lake water supply caused repeated outbreaks of cholera and typhus in Chicago. In response, the water intake point was moved farther out into the lake, which did improve drinking water quality for a time. At that point, the Sanitary District of Chicago began a project to reverse the flow of the Chicago River so that instead of flowing into Lake Michigan, it would flow away from the lake toward the Mississippi River system, carrying sewage away from Chicago’s water supply. This project, completed in January 1900, necessitated a diversion of water from Lake Michigan. Legal action over Chicago’s diversion from Lake Michigan culminated in a 1967 Supreme Court Decree, which limited the Illinois diversion to not exceed 3,200 cubic feet per second (cfs) – the equivalent of 2,068 million gallons per day (mgd) – over a 40-year averaging period. The Decree further indicated that to increase its diversion Illinois would have to demonstrate that all reasonable and foreseeable water conservation practices were in place. Illinois’ diversion consists of three major components: domestic pumpage from Lake Michigan used for potable water supply and not returned to the lake; storm water from the 673 square mile diverted Lake Michigan watershed; and the direct diversion of Lake Michigan water into the Chicago Sanitary and Ship Canal (CSSC). The IDNR administers water allocation permits to manage the domestic pumpage portion of the state’s diversion. If a Lake Michigan option is selected, the Village of Oswego will need to apply for a Lake Michigan water allocation. As described in Section 4, the regional deep sandstone aquifer has been slowly depleted over the last century. One of IDNR’s methods to reduce the over-pumping and prevent eventual depletion of 5. ALTERNATIVE WATER SOURCES Page 17 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 the deep aquifer is to give preference when granting allocations to communities who would otherwise use deep well water. The IDNR administers the Lake Michigan allocation process in the state of Illinois. Allocation permit applications are submitted to IDNR, which then reviews the application and holds a public allocation hearing for each applicant. After review of the permit application, the IDNR determines anticipated water needs for each applicant based on the following criteria: Current and projected population; current and projected per capita consumption, The nature and extent of industrial uses; municipal and hydrant uses, and Implementation of conservation practices; and non-revenue water flows (required to be 10% or less of net annual pumpage) Water utilities that do not comply with the non-revenue water standard are required to submit a water system improvement and/or compliance plan with the goal of meeting the 10% non-revenue water goal. The Village of Oswego’s non-revenue water was calculated as part of this Study and found to be at 11% using 2019 data. At 11% non-revenue water, the Village of Oswego is right on the cusp of compliance with IDNR, and it is expected that minor operational modifications can be made to meet the compliance requirement. IDNR also determines the duration of each allocation permit (typical permit duration is 20 years). Compliance with Lake Michigan allocation requirements is reviewed annually by IDNR . The conditions of an allocation permit can be modified if a permittee demonstrates a substantial change in circumstances resulting in a change in water needs. Lake Michigan is considered a high quality surface water source. The reversal of the Chicago River’s flow and the diversion of storm water runoff away from the lake in the Chicago area have significantly reduced pollution of this water supply. Lake Michigan water does not contain detectable levels of radium or other radioactive elements, and has lower hardness, typically 140 milligrams per liter (approximately eight grains per gallon), which means that softening of any kind may not be necessary with this source. Three options are being evaluated to bring Lake Michigan to Oswego, Montgomery, and Yorkville; all of which receive Lake Michigan water treated by the City of Chicago, either at Jardine Water Purification Plant or Eugene Sawyer Water Purification Plant. Both facilities use intake cribs approximately two miles off the shore of Lake Michigan. Treated water is distributed to Chicago and more than 120 surrounding suburbs, either directly from the City of Chicago or from other communities or public water distributors. With any of the Lake Michigan options, Montgomery, Oswego, and Yorkville would be indirect customers and would not have control over the treatment of the water source nor the operations and maintenance of the water supply infrastructure. 5. ALTERNATIVE WATER SOURCES Page 18 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 The first Lake Michigan Water supply option is through the DuPage Water Commission (DWC), an existing commission that receives water from the City of Chicago and provides water to 27 wholesale customers. The second Lake Michigan Water Supply option is through the new Joliet Water Commission, a proposed commission that will receive water from the City of Chicago. The Joliet Water Commission is being formed over the course of 2021 and is targeting to come online in 2030. This option requires a commitment from Montgomery, Oswego, and Yorkville by the end of 2021. The third potential Lake Michigan Water Supply option is from Illinois American Water, a private water utility that receives water from Bedford Park. Bedford Park receives water from the City of Chicago. The projected timelines for the Lake Michigan options range from four or five years (DWC Option and Illinois American Water Option) to nine years (Joliet Water Commission Option). As noted above, Oswego’s current wells will not be able to meet the maximum day demands by 2030. If the Joliet Water Commission Option is selected as the Village’s new water source, an additional well will likely be required prior to the Joliet Water Commission coming online. 6. STUDY APPROACH AND NEXT STEPS Page 19 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 6. STUDY APPROACH AND NEXT STEPS 6.1 Study Approach The purpose of the Alternative Water Source Evaluation Study is to update and align the previous analyses completed for the Fox River Option and Lake Michigan Water via DuPage Water Commission Option with two new Lake Michigan Water alternatives: the Joliet Water Commission Option and the Illinois American Water Option. Future parts of this Study will detail the four water source options, key considerations, internal system improvements, and estimated costs. As mentioned in Section 1.1, the specific design recommendations from the previous Fox River and DWC studies have not been altered as part of this study. The sizing and locations of water supply facilities and pipe routes have been kept constant but the approach for evaluating and developing cost estimates has been updated to provide a uniform comparison between the alternatives. The following key considerations will be used to evaluate the four water source alternatives: Sustainability of Water Source – The water source alternative must have sufficient water quantity to supply Montgomery, Oswego, and Yorkville to 2050 and beyond. The evaluation includes the source’s redundancy and backup well requirements. Water Quality and Permitting – Water quality parameters, operator licensing and agency permitting requirements, and seasonal variability of the water source. Governance and Operational Responsibility – The ability of Montgomery, Oswego, and Yorkville to maintain control of elements of the water source, including involvement in decision-making, and operations and maintenance. Timeline – Estimates of the total project schedule, including design, permitting, easement acquisition, contract negotiations, and construction each alternative. A comparison of project timelines is included as Figure 8. FIGURE 8 Estimated Timelines 6. STUDY APPROACH AND NEXT STEPS Page 20 Village of Oswego, IL - Alternative Water Source Evaluation Draft Report 201044.30 6.2 Next Steps Future parts of this Study will detail the four water source options and key considerations, internal system improvements, and estimated costs. One of the major next steps will be to finalize and present each of the alternatives. The Study will include a summary of the key considerations for the Board’s review and consideration. Recommendations and cost estimates for required internal system improvements will be finalized for the four water source options. Estimates will be finalized for each option to compare the expected operations and maintenance costs of each option. In addition to cost estimates, the Study will identify sources of funding including the Water Infrastructure Finance Investment Act (WIFIA), IEPA State Revolving Fund (SRF), and revenue bonds. Conservation ordinances, schedules for permits, and state legislative initiatives are under review. To align the previously studied Fox River Option and DWC Option with the two new alternatives, the cost estimates from the original studies were reviewed and inflated to 2021 dollars. While design recommendations were not changed, the previous costs for transmission mains were adapted into per foot unit costs and evaluated using a Corridor Classification methodology. Six classifications were developed to represent the various construction scenarios expected along the routes. The corridor classifications consider the cost impacts of pipe material, method of construction and restoration, utility conflicts, and easements. A public information meeting will be held this summer and feedback from the Board and public will be incorporated before finalizing the Study. 6.3 Part 1 Conclusion Part 1 of the Study established the existing regional water source limitations and risk of well depletion. Without the selection of a new water source, the three communities will be unable to meet their continued population growth and water demands through 2050 and beyond according to studies by ISWS. There are two viable alternative water sources available for a regional solution for Montgomery, Oswego, and Yorkville: the Fox River and Lake Michigan. Now is the time to evaluate and select a long term water source alternative to provide reliable, safe drinking water for the future of Montgomery, Oswego, and Yorkville. APPENDICES APPENDIX A ISWS Letter Report Oswego, IL: Sandstone Water Supply Summary Cecilia Cullen and Daniel Abrams, Illinois State Water Survey 5/25/2021 Risk to Oswego’s deep Sandstone Water Supply Oswego, Montgomery, and Yorkville (OSMOYO) are, like many communities in northeast Illinois, evaluating their water supply source in anticipation of the growth, challenges, and climate of the twenty- first century. These communities have contracted the Illinois State Water Survey (ISWS) to evaluate local risk to the deep sandstone aquifer. ISWS evaluations are based on a groundwater model calibrated to historic water levels. This model has been in development for years and has been used to simulate risk to the same sandstone aquifer in Will County1. The updated scientific modeling indicates that in all scenarios provided here, the sandstone aquifer will no longer be a reliable source of water for Oswego within a few decades. Figure 1. Risk associated with average and peak conditions in the deep sandstone aquifer in the OSMOYO area. The maps depict Current Trend scenario for the following years: 2020, 2050, and 2070. Discussion of the Maps The maps in Figure 1 show where sandstone water supply risk is currently present and where it will grow in the future under the Current Trend scenario, under both average and peak pumping conditions *. Wells located in the orange zone are at-risk of declining performance as water levels fall. Every OSMOYO community with active sandstone wells reaches this category by the year 2030. Additionally, most OSMOYO community supply wells reach the severe risk zone, where wells are at severe risk of being unable to meet demands and becoming inoperable. The model simulation indicates large areas of the OSMOYO region will experience this risk by 2050. This is true for both average and peak pumping conditions. * The Current Trend scenario for the OSMOYO region is on based data provided to ISWS modelers by Environmental Engineering Enterprises and Baxter & Woodman consultants. Water levels at Well 7 and Well 9: Current Trend Figure 2. Hydrographs for Oswego 7 (left) and Oswego 9 (right). Under the Current Trend scenario, water levels in Oswego will continue to decline and be at-risk of well inoperability. The uncertainty of static and pumping water levels is highlighted in light blue and navy, respectively. Hydrographs are used to plot the water level of a well through time and compare to risk thresholds, shown in Figure 2. Because uncertainty accompanies projecting static and pumping water levels, we represent the possible range of future water levels in the hydrographs with highlighted bands based on observed data. The light blue band represents the static, or non-pumping, water level in the well; the upper bound of this light blue band represents average pumping conditions, while the lower bound represents peak pumping. When the light blue band reaches the top of the orange risk zone, the well is at-risk of declining well performance. Oswego wells 7 and 9, shown in Figure 2, have already reached this threshold under average pumping conditions. Greater risk occurs when static water levels fall into the most severe risk zone. Under peak demands (the lower bound of the light blue band), water levels in both wells enter the well inoperability risk zone by 2041. It is important to note that all Oswego wells, in this model simulation and others, also exhibit severe risk before 2070 (Table 1). Pumping water levels, shown by the navy band, are not used to explictly define risk but are included in the hydrographs for additional perspective. The upper bound of the navy band is determined by the minimum drawdown observed (and assumes no change in future specific capacity); this would be the equivalent of maintaining the current pumping distribution, frequently rehabilitating a well, and potentially even redrilling older wells to avoid loss in specific capacity. The lower bound is determined by the lowest observed pumping water level at each well and assumes a declining trend in specific capacity (minimal well rehabilitation) as determined by empirical data from wells in the region. Oswego wells show a range of offset between static and pumping levels, Oswego 4 in the attached hydrograph folder even has overlap between static and pumping. The deeper a pumping water level falls into the severe risk zone, the greater the risk of well inoperability. Oswego’s Public Works Department is to be commended for continually providing both static and pumping water level data to the ISWS; this information will be used to periodically reassess risk and improve the model. Range of Risk in Future Simulations Figure 3. Hydrographs indicating the least severe (LRI) and most severe (CT+3 MGD) simulations for Oswego 3. Because future water level simulations will vary with different amounts of water pumped, the ISWS evaluated a suite of model scenarios: • LRI – less resource intensive scenario that simulates less average/maximum daily pumping than CT outside of OSMOYO, equal average pumping to CT in OSMOYO, equal maximum daily pumping to CT in Montgomery, and less maximum daily pumping demands in Oswego and Yorkville. • CT – current trend scenario projects the current trend of growth out over the next fifty years. In Oswego the CT (peak) uses 1.44 MGD (million gallons per day) more water than the LRI (peak) in 2050. • CT + 3 MGD – simulates the CT with a 3.0 MGD user added in 2039 near the community. This hypothetical new user is not anticipated, but rather is intended to demonstrate the sensitivity of the aquifer to new demands. This new user is 2.1 miles from Oswego 3, 1.7 miles from Oswego 4, 3.0 miles from Oswego 6, 3.1 miles from Oswego 7, 1.5 miles from Oswego 8, 2.6 miles from Oswego 9, 2.3 miles from Oswego 10, and 4.3 miles from Oswego 11. The highest future water levels for Oswego 3 are associated with the LRI simulation, while the lowest future water levels are from the CT + 3 MGD scenario, shown in Figure 3. The simulated range in future water levels is caused by the uncertainty associated with future pumping in the OSMOYO area. However, both scenarios considered here reach the ‘Risk of Well Inoperability’ zone. Risk Tables Table 1. Risk table for the model simulations representing a) average conditions and b) peak conditions. a) LRI CT CT + 1.5 MGDa CT + 3 MGDa Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability 3 2026 2043 2026 2039 2026 2039 2026 2039 4 2007 2045 2007 2041 2007 2039 2007 2039 6 2008 2044 2008 2040 2008 2039 2008 2039 7 2002 2058 2002 2051 2002 2045 2002 2039 8 2008 2049 2008 2045 2008 2039 2008 2039 9 2005 2052 2005 2047 2005 2039 2005 2039 10 2008 2052 2008 2047 2008 2040 2008 2039 11 2010 2045 2010 2042 2010 2039 2010 2039 b) LRI CT CT + 1.5 MGDa CT + 3 MGDa Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability Risk of declining production Risk of inoperability 3 2006 2035 2006 2034 2006 2034 2006 2034 4 1990 2035 1990 2034 1990 2034 1990 2034 6 1990 2034 1990 2033 1990 2033 1990 2033 7 1982 2046 1982 2041 1982 2039 1982 2039 8 2004 2038 2004 2036 2004 2036 2004 2036 9 1980 2040 1980 2036 1980 2036 1980 2036 10 2006 2041 2006 2038 2006 2038 2006 2038 11 2006 2036 2006 2034 2006 2034 2006 2034 a Additional pumping is added in the year 2039. b Indicates that water levels are close to the “Risk of well inoperability” zone and would likely enter that zone in the years following 2070. The hydrographs presented previously are for the well with the most-severe risk as simulated in the models, but long-term planning should account for risk to all wells. The risk table (Table 1) presents when wells become at-risk in each of the model scenarios. As pumping increases, the length of time that Oswego can safely withdraw water from the sandstone shortens, but all wells under all scenarios are at risk of inoperability by 2058. Additionally, as one or more wells become at-risk, communities will need to consider the possibility of wells that fail to meet supply. Oswego has eight wells over which pumping can be distributed. It is possible that a couple of wells can become inoperable before the village can no longer meet demand from the aquifer. As a result, a few questions should be asked when considering this risk table: • Can the local water system withstand a well that temporarily cannot meet demands during peak pumping conditions? • What wells can absorb the additional pumping of a failed well? • How will redistributed pumping from failed wells exacerbate risk at operating wells? Technical Discussion of Maps, Hydrographs, and Tables Take-Home: As sandstone water levels decline, uncertainty is magnified. The small sample of wells with static water levels approaching the “Risk of Well Inoperability” zone have struggled to meet supply, particularly those in the hydrogeologically complex Sandwich Fault Zone. The maps (Figure 1) and hydrographs (Figures 2 and 3) depict simulated water level conditions through time under the Current Trend scenario. The light blue band in Figures 2 and 3 represents the range of static levels—the water level in a well when the pump is off. When the pump is turned on, water levels generally fall an additional 200 to 400 ft for most high capacity wells in this region (pumping level) —represented by the navy band. The offset between the static and pumping levels in the hydrographs was based on observed measurements of those water levels. The model was adjusted until the simulated values matched observed static water levels (via a process known as calibration). Another uncertainty in the model is the distribution of future pumping, complicated by the addition of possible not-yet-drilled community wells. Moving or shifting pumping would redistribute risk. While this would likely extend the life of the aquifer at one well, it could cost years of the estimated time left for another. We also removed multi-aquifer wells in southern Kane County based on historic trends extrapolated to the future, this results in an additional loss of water to the deep Ironton-Galesville. These well removals usually only affect water levels at nearby neighboring wells. As both static and pumping levels approach the top of the Ironton-Galesville aquifer, a few issues have been observed. A predominent concern is that the most extreme drops in water levels when pumps are turned on occur in wells with the lowest static observations. The extreme depth of pumping may exacerbate this extreme drop in pumping water level. It is important to note that other issues can occur as water levels decline, including: 1) limits on pump settings (specifically, whether a pump can even be lowered into the Ironton-Galesville aquifer), 2) costs associated with lifting water over a greater distance, 3) the need to rehabilitate wells more frequently and aggressively, 4) the increased risk of pumping sand, 5) potential for caving the deeper sandstone formation, and 6) reduced production capacity of the well. Continued water level monitoring by Oswego will help greatly to constrain some of this uncertainty. What do these results mean for Oswego’s water supply? Q1: Will Oswego’s withdrawals ever be sustainable? A: No. Withdrawals from the sandstone aquifer in the OSMOYO region have been unsustainable for over a century. Over the decades, the aquifer has slowly depleted and now many supply wells are threatened. If withdrawals continue to exceed sustainable supply, irreparable declines in water levels will occur, impacting the already limited timeline of availability for this water source. Q2: How long can Oswego meet needed supply from the sandstone? A: Planning based on a time-horizon of available water from an aquifer is challenging due to how water levels are sensitive to minor changes in uncertain future demands. Risk increases as demands increase, but for all scenarios simulated here, all Oswego wells have water levels dropping into the zone of severe risk for well inoperability. In the best-case scenario considered here, Oswego’s first well enters this risk zone in 2043 for average pumping conditions and 2034 for peak pumping conditions. These results indicate the village of Oswego will eventually need an alternative primary supply of water. Bottom Line: Uncharted Territory Sandstone water levels in the OSMOYO region have never been as low as they are now. How further declines will manifest is difficult to say for certain, but the ISWS has observed that previously modeled time- ranges for the usable life of the region’s deep sandstone aquifer appear to converge on the having a shorter amount of time left. In other words, as water levels decline, previously unforeseen complexities emerge that are disadvantageous for well productivity, and this is the real danger of water levels declining into “uncharted territory”. As a result, it is critical not to immediately dismiss the model results as overly conservative. It is imperative that monitoring and modeling continue as water levels decline into this uncharted territory over the next decade to improve our understanding of the uncertainty associated with these depths. References 1Abrams, Daniel B.; Cullen, Cecilia. 2020. Analysis of Risk to Sandstone Water Supply in the Southwest Suburbs of Chicago. Available at https://www.ideals.illinois.edu/handle/2142/109174 2Chicago Metropolitan Agency for Planning. 2018. 2050 Forecast of Population, Households, and Employment. Available at: https://www.cmap.illinois.gov/data/demographics/population-forecast Take Home: Oswego’s sandstone withdrawals are not sustainable. Future water level declines pose a risk to Oswego’s sandstone water supply, and the community will eventually require a new water supply source. ACKNOWLEDGEMENTS: This analysis is a regional collaboration with local input, which is essential to understanding risk. We thank: - Oswego, Yorkville, and Montgomery for collaborating in this study - Water operators at Oswego and Montgomery for providing monthly water level data for over a two year period; this information is essential to conducting planning. - Baxter & Woodman and Engineering Enterprises Inc for collaborating on future demands - The Lower Des Plaines Watershed Group for providing future demands and insight into water supply in Will and Grundy Counties. APPENDIX B Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Hydrographs from the Illinois State Water Survey (ISWS) report titled “Oswego, IL: Sandstone Water Supply Summary” dated May 2021. Well Pump Setting data provided by the Village of Oswego’s Master Drawdown Sheet dated July 1, 2020. Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 Montgomery, Oswego, and Yorkville Alternative Water Source Evaluation Appendix B Draft Updated 5/26/2021 APPENDIX C The Distribution of Water Use in Illinois Illinois State Water Survey More than 1,300 communities in Illinois rely on different sources of water for municipal, industrial, and residential use. Sources of water throughout the state include Lake Michigan, inland surface waters such as rivers and reservoirs, groundwater, or a combination of sources. Communities may also purchase water from other communities or from public water distributors, which include private companies, water commissions, water districts, or water agencies. This map depicts the complexity of where communities get their water and the network of water purchases throughout the state for the year 2012. Municipalities and public water distributors are colored-coded according to the source of water they use. The purchase network depicts transactions between communities or public water distributors with arrows going from seller to purchaser. Some communities extract water from their own wells or intakes (withdrawn water), or buy water from another community or public water distributor (purchased water), or may have a combination of withdrawn and purchased water. In 2012, over 1,510 million gallons per day (mgd) were withdrawn for public consumption. Data for this map were gathered by the Illinois Water Inventory Program, which has tracked water use at high-capacity community wells and intakes (over 70 gallons per minute) throughout the state since 1979. Map compiled by Daniel R. Hadley, Joanna A. Krueger, George S. Roadcap, and Conor R. Healy. Lake Michigan Distribution Network 61% 14% 21% 4% Percentage of Municipalities Groundwater Lake Michigan Water Inland Surface Water Mixed Water Sources 26% 56% 13% 5% Percentage of Municipal Population 250 901 129 29 Withdrawn by Municipalities (mgd) 7 409 21 10 Purchased by Municipalities (mgd) 37 6288 24 Withdrawn by Public Water Distributors (mgd) 6 218 12 5 Purchased by Public Water Distributors (mgd) Illinois State Water Survey www.isws.illinois.edu 217-244-5459 University of Illinois www.illinois.edu Summary of Water Use ISWS Map Series 2017-01 Published June 2017 Funding for this map was provided by the Illinois Department of Natural Resources. The technical content of the map is the responsibility of the author(s). The user assumes all liability for the interpretation and use of the map. Map projection in Lambert Conformal Conic NAD27 Data Sources: Illinois Water Inventory Program, at http://www.isws.illinois.edu/gws/iwip/ ESRI USA Census Populated Places for 2012, at http://www.esri.com/data/data-maps National Elevation Dataset (10 meter), at https://nationalmap.gov/elevation.html National Hydrography Dataset Plus V.2.1, at http://www.horizon- systems.com/NHDPlus/NHDPlusV2_home.php EXHIBITS EXHIBIT A SYSTEM MAP Orchard Tower and Well 11 Fox Chase Tower and Well 6 Odgen Falls Tower and Well 7 Village Center Tower and Well 3 Hunt Club Tower and Well 10 Well 8 Well 4 Well 9 oI:\Azure\OSWEG\201044-Alt Water Evaluation\GIS\ProProjects\OSWEG_WaterSystem.aprx Saved: 5/12/2021 8:37 AM Designer: ckilgoreSource(s): Water Data received from Village, Aug 2020. Pressure Zones revised and Water Towers added per B&W April 2021. O S W E G O E X I S T I N G S Y S T E M A l t e r n a ti v e Wa t e r S o u r c e S t u d y V i l l a ge o f O s w eg o , I l l i n o i s Not to Scale City of Aurora, IL, Village of Oswego, Esri Canada, Esri, HERE, Garmin, INCREMENT P, USGS, METI/NASA, NGA, EPA, USDA Water Mains Diameter 4 in 6 in 8 in 10 in 12 in 16 in Tower Well Booster Station PRV Pressure Zones High Middle Central Low EXHIBIT B HYDRAULIC PROFILE OSWEGO HYDRAULIC PROFILEEXHIBIT B LOW PRESSURE ZONE CENTRAL PRESSURE ZONE MIDDLE PRESSURE ZONE HIGH PRESSURE ZONE 700 800 900 600 FOXRIVER 700 800 900 600 750 HUNT CLUB 1.5M GALLON ELEVATED TANK OGDEN FALLS 1.5M GALLON ELEVATED TANK VILLAGE CENTER 0.5M GALLON ELEVATED TANK FOX CHASE 0.3M GALLON ELEVATED TANK ORCHARD 1.5M GALLON ELEVATED TANK WELL NO. 11 GR. = 658.5’ WELL NO. 6 GR = 657.5’ WELL NO. 3 GR = 640’ WELL NO. 4 GR = 656’ MULTIPLEPRESSUREREDUCINGVALVES WELL NO. 8 GR = 656’ WELL NO. 10 GR = 637’ WELL NO. 7 GR = 734’ WELL NO. 9 GR = 713’ BP/PRV NO. 2 GR = 689’ OF. = 787.5'OF. = 787' OF. = 836.7' OF. = 891.9' GR. = 657.5’ GR. = 640.6’GR. = 636.2’ GR. = 743.4’ GR. = 599’ OF. = 788' GR. = 658.5’ Alternative Water Source Evaluation Part 2 –Water Source Options and Key Considerations Village of Oswego, Illinois June 16, 2021 Draft Report Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 Village of Oswego, IL - Draft Report Part 2 TABLE OF CONTENTS 201044.30 Section Page No. 7. PART 2 INTRODUCTION 7.1 Part 2 Overview ................................................................................................................................. 5 7.2 Study Approach ................................................................................................................................. 5 8. KEY CONSIDERATIONS 8.1 Cost ......................................................................................................................................................... 7 8.2 Sustainability of Water ................................................................................................................... 7 8.3 Water Quality and Permitting ...................................................................................................... 8 8.4 Governance and Operational Responsibility ......................................................................... 9 8.5 Timeline ................................................................................................................................................ 9 8.6 Oswego Internal System Improvements .............................................................................. 10 9. FOX RIVER OPTION 9.1 Fox River Option Background ................................................................................................... 11 9.2 Fox River Option Overview ........................................................................................................ 12 9.2.1 Intake Pumping Station and Water Treatment Plant ...................................... 12 9.2.2 Backup Well Supply ....................................................................................................... 12 9.2.3 Transmission Mains ...................................................................................................... 12 9.2.4 Receiving Stations .......................................................................................................... 13 9.3 Sustainability of Water ................................................................................................................ 14 9.4 Water Quality and Permitting ................................................................................................... 15 9.5 Governance and Operational Responsibility ...................................................................... 16 9.6 Timeline ............................................................................................................................................. 17 9.7 Oswego Internal Improvements .............................................................................................. 17 10. DUPAGE WATER COMMISSION OPTION 10.1 DuPage Water Commission Option Background .............................................................. 18 10.2 DuPage Water Commission Option Overview ................................................................... 19 10.2.1 Supply Point ..................................................................................................................... 19 10.2.2 Transmission Mains ...................................................................................................... 19 10.2.3 Receiving Stations .......................................................................................................... 20 10.3 Sustainability of Water ................................................................................................................ 20 10.4 Water Quality and Permitting ................................................................................................... 21 10.5 Governance and Operational Responsibility ...................................................................... 22 10.6 Timeline ............................................................................................................................................. 23 10.7 Oswego Internal Improvements .............................................................................................. 23 11. JOLIET WATER COMMISSION OPTION 11.1 Joliet Water Commission Background .................................................................................. 24 11.2 Joliet Water Commission Option Overview ........................................................................ 24 TABLE OF CONTENTS Page 3 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 11.2.1 Supply Point ..................................................................................................................... 24 11.2.2 Transmission Mains ...................................................................................................... 24 11.2.3 Receiving Stations .......................................................................................................... 24 11.3 Sustainability of Water ................................................................................................................ 25 11.4 Water Quality and Permitting ................................................................................................... 26 11.5 Governance and Operational Responsibility ...................................................................... 27 11.6 Timeline ............................................................................................................................................. 27 11.7 Oswego Internal Improvements .............................................................................................. 28 12. ILLINOIS AMERICAN WATER OPTION 12.1 Illinois American Water Option Background ..................................................................... 29 12.2 Illinois American Water Option Overview .......................................................................... 29 12.2.1 Supply Point ..................................................................................................................... 29 12.2.2 Transmission Mains ...................................................................................................... 29 12.2.3 Receiving Stations .......................................................................................................... 29 12.3 Sustainability of Water ................................................................................................................ 30 12.4 Water Quality and Permitting ................................................................................................... 31 12.5 Governance and Operational Responsibility ...................................................................... 32 12.6 Timeline ............................................................................................................................................. 32 12.7 Oswego Internal Improvements .............................................................................................. 32 13. CONCLUSION 13.1 Regional Collaboration Considerations ................................................................................ 34 13.2 Next Steps .......................................................................................................................................... 34 13.3 Part 2 Conclusion ........................................................................................................................... 34 LIST OF TABLES Table Page No. 1 Water Demand Projection Summary ........................................................................................................ 6 2 Sustainability of Water ................................................................................................................................... 7 3 Water Quality ..................................................................................................................................................... 8 4 Water Operator Class Description ............................................................................................................. 9 5 Governance and Operations Responsibility .......................................................................................... 9 6 Timeline ............................................................................................................................................................. 10 7 Summary of Fox River Options Raw Water Transmission Mains .............................................. 13 8 Summary of Fox River Option Treated Water Transmission Mains ......................................... 13 9 Summary of Fox River Option Receiving Station Locations ......................................................... 14 10 AECOM (2018) Water Demand Projection .......................................................................................... 19 11 Summary of DWC Option Transmission Mains ................................................................................. 19 12 Summary of DWC Option Receiving Stations ..................................................................................... 20 13 Summary of DWC Requirements ............................................................................................................. 21 14 Summary of Joliet Water Commission Option Receiving Stations ............................................ 25 15 Communities Participating in Technical Advisory Group ............................................................. 25 16 Summary of Joliet Water Commission Currently Proposed Requirements .......................... 26 17 Summary of Illinois American Water Option Receiving Stations .............................................. 30 18 Summary of Illinois American Water Possible Requirements .................................................... 30 TABLE OF CONTENTS Page 4 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 LIST OF EXHIBITS Exhibit Exhibit A Water Sources Exhibit B Fox River Raw Water Network Exhibit C Fox River Treated Water Network Exhibit D DuPage County Treated Water Network LIST OF ABBREVIATIONS avg - average CDWM - Chicago Department of Water Management CMAP - Chicago Metropolitan Agency for Planning DWC - DuPage Water Commission EPA - Environmental Protection Agency ft - feet ft2 - square feet ft3 - cubic feet gpd - gallons per day gpm - gallons per minute gpcpd - gallons per capita per day IAWC - Illinois American Water Company IDNR - Illinois Department of Natural Resources IEPA - Illinois Environmental Protection Agency ISWS - Illinois State Water Survey max - maximum MG - million gallons (or mil gal) MGD - million gallons per day mg/L - milligrams per liter (parts per million in dilute solutions) min - minimum PRV - pressure reducing valve psi - pounds per square inch WRT - Water Remediation Technology LLC 7. PART 2 INTRODUCTION Page 5 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 7. PART 2 INTRODUCTION 7.1 Part 2 Overview Part 2 of the Alternative Water Source Evaluation (Study) includes detail on the water supply alternatives and is a companion document to the Part 1 report. The purpose of the Study is to update and align the previous source water analyses completed for the Fox River Option (Engineering Enterprise, Inc., 2017) and Lake Michigan Water via DuPage Water Commission Option (AECOM, 2018) with two new Lake Michigan Water alternatives: the proposed Joliet Water Commission Option and the Illinois American Water Option. The specific design recommendations from the previous Fox River and DWC studies have not been altered as part of this study. The Village is partnering with the Village of Montgomery and United City of Yorkville to evaluate several alternative water supply sources. The alternatives evaluated in the Study are sized to meet the 2050 demands of Montgomery, Oswego, and Yorkville, with consideration given to the ultimate demand when the three communities are fully developed. Part 1 of the Study provided the following: A summary of the existing water source in Montgomery, Oswego, and Yorkville An analysis of population and water demand projections and water conservation efforts A summary of Oswego’s existing water system The results of the Illinois State Water Survey analysis An overview of the Fox River and Lake Michigan alternative water sources A description of the comprehensive Study approach and next steps Part 2 of the Study (this report) provides the following: An overview of the key considerations used for evaluation A detailed discussion of the identified water source options The internal system improvements necessary when changing water sources Future parts of the Study will address the following: Cost estimates Funding alternatives Conservation measures Public information meeting 7.2 Study Approach The Alternative Water Source Evaluation Study will update and align the previous analyses completed for the Fox River Option and Lake Michigan Water via DuPage Water Commission Option with two new Lake Michigan Water alternatives: the Joliet Water Commission Option and the Illinois American Water Option. Exhibit A displays the current water sources for communities in the region, including the four alternatives being evaluated in the Study. 7. PART 2 INTRODUCTION Page 6 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 The specific design recommendations from the previous Fox River and DWC studies have not been altered as part of this study but some elements have been updated or added to provide a uniform comparison between the alternatives. The alternatives evaluated in the Study are sized to meet the 2050 demands of Montgomery, Oswego, and Yorkville, with consideration given to the ultimate demand when the three communities are fully developed. The alternatives are inclusive of the improvements and facilities required to meet 2050 demands. The Part 1 report provided a detailed analysis of the current and projected water demands for Montgomery, Oswego, and Yorkville. A summary of the 2020 and 2050 water demand projections in million gallons per day (MGD) is included as Table 1. TABLE 1 Water Demand Projection Summary Parameter Montgomery Oswego Yorkville Total 2020 Average Day (MGD) 2.36 2.38 1.62 6.36 Maximum Day (MGD) 4.03 5.04 3.88 12.95 2050 Average Day (MGD) 3.4 3.77 4.06 11.23 Maximum Day (Current Trends) (MGD) 5.53 7.99 7.62 21.14 Maximum Day (Contractual Limit/LRI) (MGD) 5.53 6.41 6.91 18.85 As shown above, two demand scenarios were developed to project water demands to 2050. The Current Trends (CT) scenario assumes that per capita water demand trends remain constant through 2050. The Contractual Limit/Less Resource Intensive (CL/LRI) scenario reflects the general downward trend in per capita water consumption in the region and contractual limitations on the MDD:ADD ratio, a common requirement of Lake Michigan water suppliers and described in more detail in Section 4. The Fox River Option was evaluated using the Current Trends demand scenario and is discussed in more detail in Section 3. The three Lake Michigan alternatives were evaluated using the Contractual Limit/Less Resource Intensive demand scenario. 8. KEY CONSIDERATIONS Page 7 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 8. KEY CONSIDERATIONS The selection of a new, sustainable water source is vital to the future of Montgomery, Oswego, and Yorkville. The three communities will be unable to meet their continued population growth and water demands without choosing a new water source. 8.1 Cost While the cost of a new water source is a significant factor, cost is not the only consideration when selecting a new water source. It is critical that the chosen water source is able to provide a sufficient amount of reliable, safe drinking water to the three communities through 2050 and beyond. Five key considerations, beyond cost, were identified to evaluate the four water source alternatives and are discussed below. The key considerations are put forth without prioritization or weighting. Doing so will be a community decision spearheaded by the Village Board. Establishing a new water source, regardless of the chosen source, will be the most expensive endeavor undertaken by the Village. The costs of the system will be high, but the cost of doing nothing is the viability of the Village itself. Estimated costs for each alternative, including capital, operating, and financing, will be provided in a later part of the comprehensive Study. 8.2 Sustainability of Water The key consideration “Sustainability of Water” reflects the requirement of the water source alternative to have sufficient water quantity to supply Montgomery, Oswego, and Yorkville to 2050 and beyond to navigate service disruptions and outages. TABLE 2 Sustainability of Water Criteria Description Water Quantity Capacity of the source to meet projected average and maximum day demands Flow Restrictions Limitations on the availability of water Supply Rate Ability to increase/decrease supply rate to meet peak demands Backup Wells Availability of backup source for service disruptions or withdrawal limitations Supply Redundancy Ability to maintain supply during planned or unplanned outages As discussed in the Part 1 report, Montgomery, Oswego, and Yorkville currently rely on the Ironton- Galesville aquifer for their primary source of water. According to the Illinois State Water Survey (ISWS), the deep sandstone aquifer is being pumped beyond its sustainable yield and water levels 8. KEY CONSIDERATIONS Page 8 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 in the aquifer are dropping, putting many supply wells in the area at risk. The aquifer is projected to be at severe risk of depletion and may no longer be able to meet the regional maximum day water demands in the near future. 8.3 Water Quality and Permitting The key consideration of “Water Quality and Permitting” relates to water treatment requirements, water quality parameters, operator licensing and agency permitting requirements, and seasonal variability of the water source. TABLE 3 Water Quality Criteria Description Water Quality Parameters Hardness of the raw water source and finished water Treatment Type Treatment process required to meet drinking water standards Operator License Requirements IEPA Drinking Water Operator Certification level required Water Intake Location Location of the water source intake in relation to potential contaminant sources Seasonal Quality Concerns Seasonal changes in source water may alter taste and odor of treated water Permitting Requirements Requirements IDNR and IEPA Naturally occurring Radium-226 and Radium-228 are found in the Ironton-Galesville aquifer and are being treated and removed by the three communities. Water from the deep sandstone aquifer is seasonally consistent. The Village of Montgomery’s potable water supply system consists of nine wells from the deep sandstone and shallow sand and gravel aquifers. Montgomery has two cation exchange water treatment plants for softening and radium removal, and a lime softening treatment plant for softening and radium removal. Montgomery’s water system currently requires a Class A Drinking Water Operator license. The Village of Oswego’s potable water supply system consists of eight deep sandstone wells with Water Remediation Technology (WRT) treatment at each well for radium removal. Oswego’s water system currently requires a Class B Drinking Water Operator license. The United City of Yorkville’s potable water supply system consists of four deep sandstone wells with three cation exchange water treatment plants for softening and radium removal. Yorkville’s water system currently requires a Class A Drinking Water Operator license. 8. KEY CONSIDERATIONS Page 9 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 A summary of the water operator license classes and their requirements is shown below in Table 4. TABLE 4 Water Operator Class Description Water Operator Class Water Facilities Description A Water treatment facilities that include coagulation/sedimentation, lime softening, UV disinfection, pathogen removal/inactivation, and/or membrane filtration B Water treatment facilities that include aeration and filtration, filtration (other than membrane filtration), and/or ion exchange C Water treatment facilities that utilize chemical feed only D Water treatment facilities limited to pumpage, storage, or distribution Under all alternatives, a corrosion control study would be required by IEPA and USEPA to prove there will be no impact to lead services when switching water sources. The Corrosion Control study will likely include a desk top study and a demonstration study. The exact requirements of the corrosion control study are dependent on the water supply source and will need to be discussed further with IEPA once a source is selected. 8.4 Governance and Operational Responsibility The key consideration “Governance and Operational Responsibility” encompasses the ability of Montgomery, Oswego, and Yorkville to maintain control of elements of the water source, including involvement in decision-making, and operations and maintenance. TABLE 5 Governance and Operations Responsibility Criteria Description Agreement Type Role that Montgomery, Oswego, and Yorkville would have in decision-making as members or customers Control of Water Source and Infrastructure Level of control and responsibility over the raw water source, water treatment processes, and infrastructure 8.5 Timeline The key consideration “Timeline” estimates the total project schedule, including design, permitting, easement acquisition, contract negotiations, and construction of each alternative. 8. KEY CONSIDERATIONS Page 10 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 TABLE 6 Timeline Criteria Description Availability Timeline Estimated schedule for when the alternative would be available Decision Timeline Constraints or deadlines for selection of the alternative Oswego Intermediate Well Timeline Based on demand projections exceeding Oswego’s current well supply capacity relative to the Availability Timeline of the alternative As detailed in the Part 1 report, Oswego’s current wells will not be able to meet the maximum day demands by 2030. Oswego will likely need to drill a new well if the selected water source alternative is not available before that time. 8.6 Oswego Internal System Improvements The key consideration “Oswego Internal System Improvements” includes the magnitude of distribution system improvements required within Oswego’s water system in order to accommodate the source water alternative. For all alternatives, Oswego will require additional storage facilities by 2050. A hydraulic model of Oswego’s water distribution system was constructed and calibrated as part of HR Green’s 2014 Water Study project. The hydraulic model was used as part of the 2018 AECOM study to perform a detailed analysis of Oswego’s existing water distribution system in order to determine internal improvements required to distribute water for the Fox River Option and DuPage Water Commission Option. The Joliet and Illinois American sources are anticipated to have internal improvements similar to those under the DPWC option. As part of this Study, the hydraulic model was updated to reflect the current field conditions of the system, including the addition of developments and capital improvements that have been constructed since the original model was developed. Water customer billing data from 2019-2020 was used to spatially distribute specific water demands within the model. This method of geographical demand assignment more accurately reflects how water demands vary throughout the system than other water model loading methods that have traditionally been utilized. Hydrant testing was performed and field data was used to re-calibrate the model. The Extended Period Simulation, which simulates water operations over 24 -72 hours, was updated to reflect the operations and setpoints used in 2020. The updated water model was used to verify the internal system improvements identified in the 2018 AECOM report. These internal system improvement recommendations will be discussed in detail in later sections of this report. 9. FOX RIVER OPTION Page 11 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 9. FOX RIVER OPTION 9.1 Fox River Option Background The Fox River is used as a source of potable water for public water supply for the City of Elgin and the City of Aurora. Both communities use a combination of water from the Fox River and wells. In 2016, Engineering Enterprises Inc. (EEI) completed a Sub-Regional Water Supply and Treatment Planning Report that analyzed the Fox River as a potential water source for Montgomery, Oswego, and Yorkville. As detailed in the EEI report, the Fox River Option would include an intake pumping station on the Fox River, a network of backup wells and raw water transmission mains, a lime - softening water treatment plant, and a network of treated water transmission mains to distribute water to each community. While the specific design recommendations from the EEI report have not been altered, as part of the Study two updates have been made: 1) updates to the demand projections and facility sizing, and 2) the addition of metering stations at connection points. The EEI report outlined the population projections of the three communities through 2050 and evaluated two demand scenarios: Current Trends and Less Resource Intensive. The Current Trends utilized each community’s historical water demand data through 2014 to project the additional water demand based on population growth, whereas the Less Resource Intensive scenario proposed a more conservative approach with a water use per capita of 75 gallons per capita per day (gpcpd) and a maximum to average day ratio of 1.75. The Less Resource Intensive approach was intended to account for increases in water efficiency and water conservation within each community. The Current Trends scenario included a 32 MGD intake and treatment plant, with eight existing wells and five additional wells shared by all three communities, that would be used to supplement the Fox River. The Less Resource Intensive scenario included a 25 MGD intake and treatment plant, and eight existing wells and three additional wells for supplemental use. As outlined in Section 1.2, the updated maximum day demand projections of all three communities is 21.14 MGD based on the updated Current Trends water demand scenario. As a result, the facilities and pipelines detailed in the EEI Less Resource Intensive improvements were used as the basis for this Study. Metering stations at the connection points were not included in the 2016 report but were included in the cost estimates of the 2018 AECOM Report (DWC Option). A metering station is necessary to track the water treated at the regional water treatment plant and delivered to each of the three communities. This Study includes metering stations at each connection point for consistency. 9. FOX RIVER OPTION Page 12 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 9.2 Fox River Option Overview For the purpose of the Study, locations for the intake pumping station, water treatment plant, connection points, and transmission main routes remain consistent with the EEI report. Siting of the proposed facilities will be evaluated and finalized during preliminary design after a water source is selected. 9.2.1 Intake Pumping Station and Water Treatment Plant The sites for the proposed intake pumping station and water treatment plant would be located near the intersection of the Fox River and Orchard Road. This location was chosen for its central location between all three communities, to minimize transmission main costs, equitably distribute the backup well network, and ensure water age in the transmission main network is similar for all three communities. The proposed water source intake for a new Fox River Water Treatment Plant would be located approximately two miles downstream from the Fox Metro Water Reclamation District’s outfall. The intake pumping station and water treatment plant would be sized at 25 MGD to meet 2050 Maximum Day Demands for the three communities. The proposed water treatment plant would have a combination of lime softening and membrane treatment. Lime softening treats surface water and groundwater to remove hardness, microorganisms, radium, and dissolved organic matter, and is a process used by both the City of Elgin and City of Aurora. Membrane treatment is used as a polishing step to treat any additional particles not removed in the lime softening process. The EEI report determined that a single stage upflow clarifier, such as a ClariCone®, would be a cost effective treatment option. 9.2.2 Backup Well Supply In the event that withdrawals from the Fox River are restricted due to poor water quality or low river water levels that occur during a drought, a backup water supply will be needed by all three communities. The backup well supply network would be sized to meet the 2050 Average Day Demands with the largest well out of service. The proposed backup well network would consist of a combination of existing and new wells, as follows: Montgomery would connect two existing wells and add one additional well Oswego would connect four existing wells Yorkville would connect two existing wells and add one additional well One sub-regional well would be added, with usage split between Yorkville and Oswego 9.2.3 Transmission Mains The proposed network of raw water transmission mains consists of installation of approximately 13 miles of 12-inch to 24-inch main to collect raw water from the wells and deliver it to the proposed 9. FOX RIVER OPTION Page 13 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 water treatment plant. Exhibit B shows the proposed routing of the raw water transmission network and a summary of the pipe lengths is included as Table 7. TABLE 7 Summary of Fox River Options Raw Water Transmission Mains Diameter Length (ft) 12” 20,060 16” 18,760 20” 17,160 24” 13,180 Total 69,160 The Fox River Option includes installation of approximately nine miles of 16-inch to 36-inch treated water transmission main, summarized in Table 8. Due to differing hydraulic grade lines, or elevation between the three communities, treated water would be distributed to the three communities through two separate transmission main networks: High Transmission Main Network and Low Transmission Main Network. The High Transmission Main Network would provide water to Montgomery and Oswego’s Middle Pressure Zone, with the possibility of a future connection to Yorkville. The Low Transmission Main Network would provide water to Oswego’s Low Pressure Zone and Yorkville. Exhibit C shows the proposed layout of the treated water transmission mains. TABLE 8 Summary of Fox River Option Treated Water Transmission Mains Diameter Length (ft) 16” 1,520 24” 17,830 30” 22,020 36” 5,450 Total 47,520 9.2.4 Receiving Stations At each of the community connection point for this alternative, receiving components would include a metering station to establish the volume of water entering each community’s distribution system. Montgomery would have one connection point, Oswego would have three connection points, and Yorkville would have one immediate connection point and one future connection in the South Pressure Zone. For the purpose of this Study, Yorkville’s proposed future connection will be included 9. FOX RIVER OPTION Page 14 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 in the alternative evaluation and cost estimates. Table 9 summarizes the locations of proposed connection points for the three communities. TABLE 9 Summary of Fox River Option Receiving Station Locations Community Connection Location Pressure Zone Montgomery Orchard Rd/Galena Rd West Oswego Route 34/Arbor Ln Low Route 71/Main St Middle Minkler Rd/Hunt Club Dr Middle Yorkville Route 34/Bristol Ridge Rd North Minkler Rd/Hilltop Rd South Due to the proposed location of the water treatment plant, no cost-effective routes were identified for a second connection point for Montgomery. Instead, it was recommended that Montgomery construct interconnects with Oswego. It was also recommended that all three communities construct interconnects where feasible to provide redundancy for the treated water transmission network. Interconnect locations were not included in the EEI report and were not included in the Study. As mentioned above, Yorkville’s South Pressure Zone connection point is recommended for some time in the future. Due to the higher hydraulic grade line of Yorkville’s South Pressure Zone, a booster pump station will be required in order to make the connection. Specific details of the proposed booster pump station were not included in the EEI report. 9.3 Sustainability of Water As detailed in the 2016 EEI report, the ISWS has conducted water modeling for the Fox River and has determined the river is a sustainable water source, capable of meeting the Average and Maximum Day Demands of Montgomery, Oswego, and Yorkville during normal conditions. However, there may be times that backup wells are required due to poor water quality or times of low river flow during drought. The IDNR requires a Public Water Supply Permit for any withdrawal from a public waterway such as the Fox River. For the times when the Fox River’s flow is reduced, the IDNR uses the 7Q10, or “7 day 10 year low flow” to quantify how much water flows during periods of drought. Partial or full restrictions would be placed by IDNR on the withdrawal rates when the river falls below the 7Q10. During these times, the communities would need to rely on water produced from the network of backup wells. Because the water treatment plant would be operated by the three communities, they would have direct control over water supply rate and could increase or decrease the water supply rate as needed to meet peak demands. 9. FOX RIVER OPTION Page 15 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 As detailed in Section 9.2, a network of backup wells would be required to supplement the withdrawals from the Fox River. The three communities would be able to abandon the remaining wells and associated treatment plants that are not connected to the raw water network. Redundancy will be built into many facets of the water treatment plant and water transmission networks. Interconnects between the three communities, most importantly between Montgomery and Oswego, are recommended to provide redundancy in the event that treated water transmission mains are out of service. 9.4 Water Quality and Permitting The raw water from the Fox River is considered to be very hard, with a hardness ranging from 260 to 400 mg/L as Calcium Carbonate (CaCO3). The target hardness of the treated water is 100-130 mg/L as CaCO3, similar to the finished water hardness within the existing Montgomery and Yorkville systems. The target hardness is significantly lower than the hardness in Oswego’s existing system, which ranges from 200-260 mg/L as CaCO3. This reduction in water hardness could allow Oswego residents to remove their water softeners. As detailed in Section 3.2, the water treatment process would consist of lime softening and membrane treatment. This type of treatment requires a Class A Drinking Water Operator license. A Class A operator is required to demonstrate the necessary skills, knowledge, ability, and judgment of the chemical, biological, and physical sciences essential to the practical mechanics of coagulation, sedimentation, lime softening, ultraviolet disinfection, membrane filtration, chemical feed, calculation of dosage and distribution, in addition to the requirements of Class B, Class C, and Class D certification. The proposed water source intake for a new Fox River Water Treatment Plant is located approximately two miles downstream from the Fox Metro Water Reclamation district’s outfall. The IEPA noted that there are no rules that require a set distance from the Fox Metro outfall. It should be noted however, that there is some amount of risk in the event a surcharge or breach in Fox Metro’s National Pollutant Discharge Elimination System Permit allows a higher level of contamination to occur into the proposed Surface Water Treatment Plant’s intake that it may not be equipped to treat. The Fox River experiences seasonal changes in water quality, such as taste and odor variations caused by algae or other organic matter. In the event of poor water quality, the backup wells would be used to supplement or replace the withdrawals from the river. The IDNR requires a Public Water Supply Permit for any withdrawal from a public waterway such as the Fox River, and has a specific low flow withdrawal cut-off known as the 7Q10. The 7Q10 flow is the annual minimum 7-day average flow with a 10-year recurrence interval, and has been modeled and updated by the Illinois State Water Survey (ISWS). Additional requirements include a Public Notice and an Incidental Take Authorization (ITA), which assesses whether the waterway contains threatened and endangered species that are impacted by 9. FOX RIVER OPTION Page 16 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 the reduced water levels. The ITA is permitted through the United States Army Corps of Engineers (USACE) and would come after the Public Water Supply Permit application through the IDNR. In certain cases, if the surface water treatment plant intake is exposed under low flow conditions, a special condition may be placed on the permit that provides a safety plan to address any dangers to the public. According to the IEPA, there has only been one new surface water treatment plant in the past 20 years, and there are currently no exact rules and/or procedures that govern the permitting process of a new surface water treatment plant. Any interest in new surface water plants must undergo a more detailed case review by the IEPA for water quality data and testing, and would be subject to continuous process and dialogue with the agency. The IEPA estimates that one year of monitoring and sampling would be sufficient, and there are certain sampling requirements that extend beyond the construction of the source water intake that could cause a later failure or additional requirements. In addition, a list of parameters for regulated and unregulated items to be sampled on specific frequencies needs to established with the IEPA. Finally, certain emerging water quality criteria were noted: PFAS (per and polyfluoroalkyl substances), a requirement starting September 21, 2020 Algae count Toxicity Personal Care and Pharmaceutical Cryptosporidium monitoring required for two years after the source water intake is installed The permitting, sampling, and general requirements would be a costly and time consuming process that could potentially impact the timeline and cost of the surface water treatment plant. 9.5 Governance and Operational Responsibility Several governance models are available for the three communities with the Fox River Option, including a joint action water agency (JAWA), water district, or water commission. If the Fox River Option is selected, it is recommended that the three communities evaluate the available governance models, select the most appropriate for the sub-region, and work through the development of the agency early in the implementation timeline. This study assumes that all three communities will own and operate the plant as a joint agency. However, there could be optional scenarios where one community owns the system and sells wholesale water to the other communities. These details will need to be negotiated if the Fox River Option is selected. Regardless of the governance model selected, the three communities would maintain complete control over the water source, water treatment, and water distribution infrastructure. The three communities would be responsible for all decisions regarding the operations and maintenance of the water supply system. 9. FOX RIVER OPTION Page 17 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 9.6 Timeline Overall, the estimated timeline for the Fox River Option is between 9 and 11 years. Aside from the threats to the aquifer detailed in Part 1, there are no constraints or deadlines on the selection of the Fox River Option. Based on the demand projections detailed in the Study, it is projected that Oswego’s demands will exceed its current well supply capacity before the Fox River Option is available. If the Fox River is selected, Oswego will likely require a new well prior to the Fox River Option coming online. 9.7 Oswego Internal Improvements The 2018 AECOM report included a hydraulic analysis of Oswego’s existing water distribution system in order to determine internal improvements required to distribute water for the Fox River Option and DuPage Water Commission Option. The AECOM report concluded that approximately 11,000 feet of water main improvements would be required to effectively move water and maintain adequate operating pressures within the distribution system. Of the 11,000 feet of required improvements, approximately 6,700 feet of upsized piping would be required immediately. The remaining 4,300 feet of upsized piping would be required sometime before 2050, depending on future Oswego demands. For the purpose of this Study, the proposed future water main upsizing will be included in the alternative evaluation and cost estimates. Water storage facilities provide water to meet peak hourly demands, water for fire protection, and a reserve capacity for emergencies. Currently, the Village of Oswego has five elevated water tanks with a combined volume of 5.3 MG. While not contractually required for the Fox River Option, a common design criteria for water storage recommendations is to maintain a storage volume equal to two times the average day use. For Oswego’s current demands, this equates to 4.8 MG. Using Oswego’s projected 2050 demands, the recommended volume equates to 7.5 MG, meaning that Oswego should plan to construct additional storage before 2050. For the purpose of this Study, it is assumed that Oswego will construct an additional volume of 3.0 MG. 10. DUPAGE WATER COMMISSION OPTION Page 18 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 10. DUPAGE WATER COMMISSION OPTION 10.1 DuPage Water Commission Option Background The DuPage Water Commission (DWC) is an existing commission that was established in 1992. The DWC receives treated Lake Michigan water from the City of Chicago and pumps water out to 23 charter customers and six subsequent wholesale customers. The DWC provides water to a service area of more than 300 square miles and a population of nearly one million people. The water serving DWC travels from the Jardine Water Purification plant to the Central Park Pumping Station and then to the Lexington Pumping Station. After the Lexington Pumping Station, water travels through two transmission mains, 90-inches and 72-inches in diameter. The water is delivered to the DuPage County Pumping Station in Elmhurst before it is pumped through the DWC transmission system. The DuPage County Pumping Station has two 15 MG reservoirs and a pumping capacity of 185 MGD, with an average day demand of 71 MGD. The DWC system consists of 202 miles of 12-inch to 90-inch water mains, 82 remote metering stations, five standpipes totaling 32.5 MG, and one remote pumping station with an emergency interconnection to Schaumburg. In 2017, AECOM Technical Services, Inc. (AECOM) completed a feasibility study to evaluate an alternative for Oswego and Yorkville to receive Lake Michigan water via DWC. An amendment to the study was issued in 2018 to update demand projects, add Montgomery to the alternative, and evaluate internal system improvements for Oswego. As detailed in the AECOM report, the DWC Option would include a new transmission main and receiving stations at each of the three communities’ connection points. The three communities would pay for the construction of required facilities and DWC would own, operate, and maintain the facilities outside of the receiving stations. The specific design recommendations from the AECOM report have not been altered as part of the Study but updates have been made to include all internal pumping, storage, and water main improvements required to meet 2050 demands. It is important to note that DWC has indicated that improvements may be needed to their system to meet future demands of Montgomery, Oswego, and Yorkville including the future demands of their current customers. Details and costs for these potential future system improvements are not included in this analysis. The demand projections detailed in the 2018 AECOM report are summarized in Table 9. As outlined in Section 1.2, the CL/LRI demand projections used in this Study are lower than those projected in the 2018 AECOM report. For the purpose of this Study, all internal improvements have been sized in accordance with the CL/LRI demand projections. The transmission main sizing in the 2018 AECOM report has not been updated. If the DWC Option is selected, it is recommended that the DWC’s hydraulic model is updated and used to reevaluate transmission main sizing. 10. DUPAGE WATER COMMISSION OPTION Page 19 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 TABLE 10 AECOM (2018) Water Demand Projection Parameter Montgomery Oswego Yorkville Total 2020 Average Day (MGD) 2.6 3.5 2.1 8.2 Maximum Day (MGD) 3.6 6.0 3.6 13.2 2050 Average Day (MGD) 3.8 8.2 5.4 17.4 Maximum Day (MGD) 6.8 13.9 9.2 29.2 10.2 DuPage Water Commission Option Overview For the purpose of the Study, locations for the supply point, receiving station/connection points, and transmission main routes remain consistent with the 2018 AECOM report. Siting of the proposed facilities will be evaluated and finalized during preliminary design after a water source is selected. 10.2.1 Supply Point The proposed supply point for Montgomery, Oswego, and Yorkville is at the current DWC transmission main system in Naperville, near the intersection of 75th Street and Book Road. The supply point would belong to DWC. 10.2.2 Transmission Mains The DWC Option includes approximately 29 miles of new 16-inch to 48-inch water mains to deliver water from the existing DWC transmission system to Montgomery, Oswego, and Yorkville. A summary of pipe lengths is included as Table 11. Exhibit D shows the proposed layout of the water transmission mains. TABLE 11 Summary of DWC Option Transmission Mains Diameter Length (ft) 16” 12,730 20” 4,540 24” 33,400 30” 13,180 36” 49,380 48” 40,310 Total 153,540 10. DUPAGE WATER COMMISSION OPTION Page 20 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 10.2.3 Receiving Stations A total of seven receiving stations are proposed for the DWC Option. With the exception of Oswego’s High Pressure Zone connection, it is assumed that each connection point would require a metering station. Due to the higher hydraulic grade line of Oswego’s High Pressure Zone, booster pumps will be required within the receiving station; it is assumed that the receiving station would include storage and a pumping station. TABLE 12 Summary of DWC Option Receiving Stations Community Connection Location Pressure Zone Montgomery Hill Ave/Goodwin Dr East Orchard Rd/Galena Rd West Oswego Orchard Rd/Tuscany Tr Low Sudbury Cir/Cole Ave Middle Ogden Falls Blvd/Waterbury Cir High Yorkville Lehman Crossing/Berrywood Ln North Tremont Ave/Country Hills Dr South 10.3 Sustainability of Water As discussed in the Part 1 report, Lake Michigan is an important water source providing water to more than 6.6 million Illinois residents. As detailed in the Part 1 report, the three communities would be eligible for a Lake Michigan allocation under the IDNR Rules. Lake Michigan supplies are not subject to drought restrictions. DWC requires the following for its customers to limit their Maximum Day to Average Day (MDD:ADD) ratio to 1.70. Currently, the MDD:ADD ratios for Montgomery, Oswego, and Yorkville are 1.71, 2.12, and 2.39, respectively. DWC also requires its customers to take at least 50% of their Lake Michigan allocation. DWC would also require the three communities to receive water at a constant supply rate. The three communities would not be able to increase or decrease the water supply rates to meet peak hour demands and would rely on water storage during times of peak demand. DWC requires a minimum of two average days of supply storage. The three communities could maintain their wells to use as individual backup supplies, in the event of planned or unplanned outages in the DWC supply that exceed available water storage volumes. It is typically recommended that the backup wells have enough capacity to meet average day demands. The wells would require routine testing and inspections. 10. DUPAGE WATER COMMISSION OPTION Page 21 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 TABLE 13 Summary of DWC Requirements Criteria Requirements Max Day/Avg Day Ratio 1.7 Flow Rate Continuous Flow Rate Storage 2 Average Days Volume Backup Wells Don’t allow blending between water sources. Back up wells are encouraged for emergency operations DWC provides redundancy through the existing looped transmission system with parallel supply tunnels from the City of Chicago. The DWC Option does not include a redundant feed from the existing DWC transmission system, meaning that a single transmission main would supply the three communities. DWC has established emergency response protocols, as outlined below: Maintains an inventory of repair materials for all pipe sizes and materials in the system Trained field crews on 24-hour call for emergency shutdowns Multiple on-call contracts with underground contractors for major pipeline repairs Three incoming electrical service lines and five standby generators for backup power supply 10.4 Water Quality and Permitting Lake Michigan is considered a high quality surface water source. Lake Michigan water does not contain detectable levels of radium or other radioactive elements, and has lower hardness, typically 140 mg/L as CaCO3, which means that softening of any kind may not be necessary with this source. Water from the City of Chicago has a similar hardness to the finished water hardness within the existing Montgomery and Yorkville systems. Lake Michigan hardness is lower than the hardness in Oswego’s existing system, which ranges from 200-260 mg/L as CaCO3. This reduction in water hardness could allow Oswego residents to remove their water softeners. The City of Chicago’s water treatment system meets all USEPA and IEPA drinking water health standards. With the DWC Option, the communities would purchase Lake Michigan water treated at the City of Chicago’s Jardine Water Purification Plant. It is assumed that the three communities would need to boost chlorine at the receiving stations in order to maintain IEPA required minimum disinfection residual within their distribution systems. This type of treatment requires a Class C Drinking Water Operator license. A Class C operator is required to demonstrate the necessary skills, knowledge, ability, and judgment of the chemical, biological, and physical sciences essential to the practical mechanics of chemical feeding, calculation of dosage and distribution, in addition to the requirements of Class D certification. The City of Chicago’s raw water intakes are located approximately two miles off the shore of Lake Michigan. Due to the significant volume of Lake Michigan, the raw water quality is seasonally consistent and unlikely to be impacted by drought or extreme rain events. 10. DUPAGE WATER COMMISSION OPTION Page 22 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 As detailed in the Part 1 report, the IDNR administers the Lake Michigan allocation process in the state of Illinois. Allocation permit applications are submitted to IDNR, which then reviews the application and holds a public allocation hearing for each applicant. After review of the permit application, the IDNR determines anticipated water needs for each applicant based on the following criteria: Current and projected population; current and projected per capita consumption The nature and extent of industrial uses; municipal and hydrant uses Implementation of conservation practices and non-revenue water flows (required to be 10% or less of net annual pumpage) IDNR also determines the duration of each allocation permit (typical permit duration is 20 years). Compliance with Lake Michigan allocation requirements is reviewed annually by IDNR. The conditions of an allocation permit can be modified if a permittee demonstrates a substantial change in circumstances resulting in a change in water needs. The Chicago Department of Water Management is constantly monitoring and testing the quality of Chicago’s drinking water. The City completed a two-year water quality study to monitor emerging contaminants, including Endocrine Disrupting Chemicals, Pharmaceuticals, and Personal Care Products. The City also monitors for chromium-6. The IEPA would require permits for the construction and operation of new water supply facilities, including the transmission mains, receiving stations, and storage facilities. A corrosion control study will be required for any of the alternatives selected. 10.5 Governance and Operational Responsibility A Board of Commissioners governs the DuPage Water Commission, which consists of 12 Commissioners and a Chairman. The DuPage County Board Chairman, with the approval of the DuPage County Board, appoints the Commission Chairman and six Commissioners, representing each County Board District. The remaining six Commissioners are elected by the mayors/presidents of the municipalities within their County Board District. The Commission is a separate, independent unit of government established through an intergovernmental agreement. In order for Montgomery, Oswego, and Yorkville to become members, DWC would likely need to change their governance structure to include representation for Kendall and Will counties, which requires state law to be modified. DWC would own, operate, and maintain the infrastructure from their system up to the DWC meter. Once water travels 10 feet beyond the DWC meter, the water becomes the property and responsibility of the receiving utility. DWC’s water supply contract with the City of Chicago runs through 2024, after which it can be extended for a like term or additional 40 years. The contracts of all Commission customers run through 2024. 10. DUPAGE WATER COMMISSION OPTION Page 23 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 10.6 Timeline The overall estimated timeline for implementing the DWC Option is anticipated to be four to five years after a source is selected. There are no known constraints on the selection timeline of the DWC Option. If the DWC Option is selected, it is unlikely that Oswego will need a new well prior to the switching to the DWC supply, provided the regional group agrees to proceed forward with DWC in a timely manner. 10.7 Oswego Internal Improvements The 2018 AECOM report included a hydraulic analysis of Oswego’s existing water distribution system in order to determine internal improvements required to distribute water for the Fox River Option and DuPage Water Commission Option. The AECOM report concluded that approximately 7,900 feet of water main improvements would be required to effectively move water and maintain adequate operating pressures within the distribution system. Of the 7,900 feet of required improvements, approximately 4,300 feet of upsized piping would be required immediately. The remaining 3,600 feet of upsized piping would be required sometime before 2050, depending on future Oswego demands. For the purpose of this Study, the proposed future water main upsizing will be included in the alternative evaluation and cost estimates. Water storage facilities provide water to meet peak hourly demands, water for fire protection, and a reserve capacity for emergencies. Currently, the Village of Oswego has five elevated water tanks with a combined volume of 5.3 MG. DWC requires members to maintain a storage volume equal to two times the average day use. For Oswego’s current demands, this equates to 4.8 MG. Using Oswego’s projected 2050 demands, the recommended volume equates to 7.5 MG, meaning that Oswego should plan to construct additional storage before 2050. For the purpose of this Study, it is assumed that Oswego will construct 1.0 MG in storage at the High Pressure Zone receiving station, along with an additional volume of 2.0 MG at another location in the system. 11. JOLIET WATER COMMISSION OPTION Page 24 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 11. JOLIET WATER COMMISSION OPTION 11.1 Joliet Water Commission Background Like Montgomery, Oswego, and Yorkville, the City of Joliet uses the deep sandstone aquifer as its primary source of water. Groundwater modeling by ISWS has projected that the aquifer will not be able to meet Joliet’s maximum day water demands by 2030. The City of Joliet began its Alternative Water Source Study in 2018, evaluating 14 alternatives in Phase I and taking a deeper look at five of the alternatives in Phase II. In January 2021, Joliet selected Lake Michigan water via the City of Chicago. Preliminary engineering for the chosen source is underway, including sizing, siting, and routing for the improvements and evaluating funding strategies. Joliet is currently working with other communities in the region to develop a proposed water commission. The regional group is working to define critical elements of the commission, including the governance structure, and is targeting to have regional governmental agreements approved by the end of 2021. A decision to join the Joliet Water Commission must be made by the end of 2021. 11.2 Joliet Water Commission Option Overview For the purpose of the Study, locations for the receiving stations remain consistent with the other Lake Michigan alternatives (DWC Option and Illinois American Water Option) to standardize the alternatives. Siting of the proposed facilities will be evaluated and finalized during preliminary design after a water source is selected. 11.2.1 Supply Point In order for the Joliet Water Commission to receive water from Chicago, a transmission main would be constructed from the Southwest Pumping Station to the Joliet Water Commission network. The proposed supply point for Montgomery, Oswego, and Yorkville has not yet been finalized. The supply point would belong to the Joliet Water Commission. 11.2.2 Transmission Mains The route for the Joliet Water Commission Option has not yet been finalized. 11.2.3 Receiving Stations A total of seven receiving stations are proposed for the Joliet Water Commission Option. Details on the facilities required at each receiving station will be updated once hydraulic modeling of the Joliet Water Commission network has been finalized by the Joliet engineering team. The locations of the receiving stations are summarized in Table 14. 11. JOLIET WATER COMMISSION OPTION Page 25 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 TABLE 14 Summary of Joliet Water Commission Option Receiving Stations Community Connection Location Pressure Zone Montgomery Hill Ave/Goodwin Dr East Orchard Rd/Galena Rd West Oswego Orchard Rd/Tuscany Tr Low Sudbury Cir/Cole Ave Middle Ogden Falls Blvd/Waterbury Cir High Yorkville Lehman Crossing/Berrywood Ln North Tremont Ave/Country Hills Dr South 11.3 Sustainability of Water As discussed in the Part 1 report, Lake Michigan is an important water source providing water to more than 6.6 million Illinois residents. As detailed in the Part 1 report, the three communities would be eligible for a Lake Michigan allocation under the IDNR Rules. Lake Michigan supplies are not subject to drought restrictions, but conservation ordinances are required to receive an allocation. Details on water conservation requirements will be discussed in future part of this comprehensive Study. The Joliet Water Commission Option would have sufficient capacity to supply Montgomery, Oswego, and Yorkville’s through 2050. While the commission is still being formed, assumptions have been made based on proposed commission guidelines made by the Technical Advisory Group (TAG). Twelve communities are currently being evaluated by the TAG, summarized in Table 15. TABLE 15 Communities Participating in Technical Advisory Group Channahon Crest Hill Homer Glen Joliet Lemont Minooka Montgomery Oswego Rockdale Romeoville Shorewood Yorkville As presented at the April 8, 2021, TAG meeting, a MDD:ADD ratio of 1.7 was proposed, with a surcharge assessed to communities that exceed 1.7. The surcharge would be calculated annually to reflect the difference in cost of service under the water supply agreement with Chicago attributable to excess peaking. Currently, the MDD:ADD ratios for Montgomery, Oswego, and Yorkville are 1.71, 2.12, and 2.39, respectively. The TAG proposed that members would be required to receive water at a constant daily supply rate. The three communities would not be able to increase or decrease the water supply rates to meet 11. JOLIET WATER COMMISSION OPTION Page 26 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 peak hour demands and would rely on water storage during times of peak demand. The TAG also proposed that members would be required to maintain a minimum of two average days of supply storage. The three communities could maintain their wells to use as individual backup supplies, in the event of planned or unplanned outages in the Joliet Water Commission supply that exceed available water storage volumes. It is typically recommended that the backup wells have enough capacity to meet average day demands. The wells would require routine testing and inspections. The Joliet Water Commission would be served by a single transmission main from the City of Chicago. The Joliet Water Commission Option does not include a redundant feed from the proposed Joliet Water Commission transmission system, meaning that a single transmission main would supply the three communities. Emergency repair protocols will be developed once the commission is formed. TABLE 16 Summary of Joliet Water Commission Currently Proposed Requirements Criteria Proposed Requirements Max Day/Avg Day Ratio 1.7 with a surcharge if exceeded Flow Rates Continuous Flow Rate Storage 2 Average Days Volume Backup Wells Back up wells are encouraged for emergency operations 11.4 Water Quality and Permitting Lake Michigan is considered a high quality surface water source. Lake Michigan water does not contain detectable levels of radium or other radioactive elements, and has lower hardness, typically 140 mg/L as CaCO3, which means that softening of any kind may not be necessary with this source. Water from the City of Chicago has a similar hardness to the finished water hardness within the existing Montgomery and Yorkville systems. Lake Michigan hardness is lower than the hardness in Oswego’s existing system, which ranges from 200-260 mg/L as CaCO3. This reduction in water hardness could allow Oswego residents to remove their water softeners. The City of Chicago’s water treatment system meets all USEPA and IEPA drinking water health standards. With the Joliet Water Commission Option, the communities would purchase Lake Michigan water treated at the City of Chicago’s Eugene Sawyer Water Purification Plant. It is assumed that the three communities would need to boost chlorine at the receiving stations in order to maintain IEPA required minimum disinfection residual within their distribution systems. This type of treatment requires a Class C Drinking Water Operator license. A Class C operator is required to demonstrate the necessary skills, knowledge, ability, and judgment of the chemical, biological, and physical sciences essential to the practical mechanics of chemical feeding, calculation of dosage and distribution, in addition to the requirements of Class D certification. 11. JOLIET WATER COMMISSION OPTION Page 27 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 The City of Chicago’s raw water intakes are located approximately two miles off the shore of Lake Michigan. Due to the significant volume of Lake Michigan, the raw water quality is seasonally consistent and unlikely to be impacted by drought or extreme rain events. The Chicago Department of Water Management is constantly monitoring and testing the quality of Chicago’s drinking water. The City completed a two-year water quality study to monitor emerging contaminants, including Endocrine Disrupting Chemicals, Pharmaceuticals, and Personal Care Products. The City also monitors for chromium-6. As detailed in the Part 1 report, the IDNR administers the Lake Michigan allocation process in the state of Illinois. Allocation permit applications are submitted to IDNR, which then reviews the application and holds a public allocation hearing for each applicant. After review of the permit application, the IDNR determines anticipated water needs for each applicant based on the following criteria: Current and projected population; current and projected per capita consumption The nature and extent of industrial uses; municipal and hydrant uses Implementation of conservation practices and non-revenue water flows (required to be 10% or less of net annual pumpage) IDNR also determines the duration of each allocation permit (typical permit duration is 20 years). Compliance with Lake Michigan allocation requirements is reviewed annually by IDNR. The conditions of an allocation permit can be modified if a permittee demonstrates a substantial change in circumstances resulting in a change in water needs. The IEPA would require permits for the construction and operation of new water supply facilities, including the transmission mains, receiving stations, and storage facilities. A corrosion control study will be required for any of the alternatives selected. 11.5 Governance and Operational Responsibility A regional governance structure is in formation over the course of 2021 to allow the Joliet Water Commission to be established in January 2022. The Joliet Water Commission would own, operate, and maintain the infrastructure from their system up to the receiving stations. 11.6 Timeline The Joliet Water Commission is being formed over the course of 2021 and is targeting to complete construction and start using Lake Michigan water in 2030. This option requires a commitment from Montgomery, Oswego, and Yorkville by the end of 2021. 11. JOLIET WATER COMMISSION OPTION Page 28 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 Based on the demand projections detailed in the Study, it is projected that Oswego’s demands will exceed its current well supply capacity before the Joliet Water Commission Option is available. If the Joliet Water Commission is selected, Oswego will likely require a new well prior to the Joliet Water Commission Option coming online. 11.7 Oswego Internal Improvements As detailed in Section 11.2, the receiving station locations have been kept consistent for the three Lake Michigan alternatives. Therefore, the internal improvements required for the Joliet Water Commission Option are consistent with the improvements recommended in the 2018 AECOM report for the DWC Option. The AECOM report concluded that approximately 7,900 feet of water main improvements would be required to effectively move water and maintain adequate operating pressures within the distribution system. Of the 7,900 feet of required improvements, approximately 4,300 feet of upsized piping would be required immediately. The remaining 3,600 feet of upsized piping would be required sometime before 2050, depending on future Oswego demands. For the purpose of this Study, the proposed future water main upsizing will be included in the alternative evaluation and cost estimates. Water storage facilities provide water to meet peak hourly demands, water for fire protection, and a reserve capacity for emergencies. Currently, the Village of Oswego has five elevated water tanks with a combined volume of 5.3 MG. For the purpose of this study, it is assumed that the Joliet Water Commission will require members to maintain a storage volume equal to two times the average day use. For Oswego’s current demands, this equates to 4.8 MG. Using Oswego’s projected 2050 demands, the recommended volume equates to 7.5 MG, meaning that Oswego should plan to construct additional storage before 2050. For the purpose of this Study, it is assumed that Oswego will construct 1.0 MG in storage at the High Pressure Zone receiving station, along with an additional volume of 2.0 MG at another location in the system. Note as the Joliet supply information is still being developed, the receiving stations and storage assumptions may need to be revised and updated. 12. ILLINOIS AMERICAN WATER OPTION Page 29 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 12. ILLINOIS AMERICAN WATER OPTION 12.1 Illinois American Water Option Background Illinois American Water is a private water company that delivers water and wastewater services to 1.3 million people in Illinois. A private water company is able to recover a profit. In the region, Illinois American Water receives Lake Michigan water from the City of Chicago via Bedford Park and provides water to Plainfield, Bolingbrook, and Homer Glen. Illinois American Water is currently evaluating the system capacity and determining the improvements required to meet the present and future demands of Montgomery, Oswego, and Yorkville. 12.2 Illinois American Water Option Overview For the purpose of the Study, locations for the receiving stations remain consistent with the other Lake Michigan alternatives (DWC Option and Joliet Water Commission Option) to standardize the alternatives comparison. Siting of the proposed facilities will be evaluated and finalized during preliminary design after a water source is selected. 12.2.1 Supply Point The proposed supply point for Montgomery, Oswego, and Yorkville has not yet been finalized, but is proposed at the end of an Illinois American Water transmission main in Plainfield near the intersection of 127th Street and Naperville Road. The ownership of the supply point is not yet defined. 12.2.2 Transmission Mains The route for the Illinois American Water Option has not yet been defined. 12.2.3 Receiving Stations A total of seven receiving stations are proposed for the Illinois American Water Option. Details on the facilities required at each receiving station will be updated once hydraulic modeling has been finalized by Illinois American Water’s engineer. The locations of the receiving stations are summarized in Table 17. 12. ILLINOIS AMERICAN WATER OPTION Page 30 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 TABLE 17 Summary of Illinois American Water Option Receiving Stations Community Connection Location Pressure Zone Montgomery Hill Ave/Goodwin Dr East Orchard Rd/Galena Rd West Oswego Orchard Rd/Tuscany Tr Low Sudbury Cir/Cole Ave Middle Ogden Falls Blvd/Waterbury Cir High Yorkville Lehman Crossing/Berrywood Ln North Tremont Ave/Country Hills Dr South 12.3 Sustainability of Water As discussed in the Part 1 report, Lake Michigan is an important water source providing water to more than 6.6 million Illinois residents. As detailed in the Part 1 report, the three communities would be eligible for a Lake Michigan allocation under the IDNR Rules. Lake Michigan supplies are not subject to drought restrictions but conservation ordinances are required to receive an allocation. Details on water conservation requirements will be discussed in future part of this comprehensive Study. Illinois American Water is still evaluating the capacity of their existing system and the improvements that would be required to meet the current and future demands of Montgomery, Oswego, and Yorkville. The three communities could maintain their wells to use as individual backup supplies, in the event of planned or unplanned outages in the Illinois American Water supply that exceed available water storage volumes. It is typically recommended that the backup wells have enough capacity to meet average day demands. The wells would require routine testing and inspections. The Illinois American Water Option does not include a redundant feed. Illinois American Water’s emergency response protocols have not yet been defined. TABLE 18 Summary of Illinois American Water Possible Requirements Criteria Proposed Requirements Max Day/Avg Day Ratio 1.7 Flow Rates Continuous Flow Rate Storage 2 Average Days Volume Backup Wells Back up wells are encouraged for emergency operations 12. ILLINOIS AMERICAN WATER OPTION Page 31 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 12.4 Water Quality and Permitting Lake Michigan is considered a high quality surface water source. Lake Michigan water does not contain detectable levels of radium or other radioactive elements, and has lower hardness, typically 140 mg/L as CaCO3, which means that softening of any kind may not be necessary with this source. Water from the City of Chicago has a similar hardness to the finished water h ardness within the existing Montgomery and Yorkville systems. Lake Michigan hardness is lower than the hardness in Oswego’s existing system, which ranges from 200-260 mg/L as CaCO3. This reduction in water hardness could allow Oswego residents to remove their water softeners. The City of Chicago’s water treatment system meets all USEPA and IEPA drinking water health standards. With the Illinois American Water Option, the communities would purchase Lake Michigan water treated at the City of Chicago’s Eugene Sawyer Water Purification Plant. It is assumed that the three communities would need to boost chlorine at the receiving stations in order to maintain IEPA required minimum disinfection residual within their distribution systems. This type of treatment requires a Class C Drinking Water Operator license. A Class C operator is required to demonstrate the necessary skills, knowledge, ability, and judgment of the chemical, biological, and physical sciences essential to the practical mechanics of chemical feeding, calculation of dosage and distribution, in addition to the requirements of Class D certification. The City of Chicago’s raw water intakes are located approximately two miles off the shore of Lake Michigan. Due to the significant volume of Lake Michigan, the raw water quality is seasonally consistent and unlikely to be impacted by drought or extreme rain events. As detailed in the Part 1 report, the IDNR administers the Lake Michigan allocation process in the state of Illinois. Allocation permit applications are submitted to IDNR, which then reviews the application and holds a public allocation hearing for each applicant. After review of the permit application, the IDNR determines anticipated water needs for each applicant based on the following criteria: Current and projected population; current and projected per capita consumption The nature and extent of industrial uses; municipal and hydrant uses Implementation of conservation practices and non-revenue water flows (required to be 10% or less of net annual pumpage) IDNR also determines the duration of each allocation permit (typical permit duration is 20 years). Compliance with Lake Michigan allocation requirements is reviewed annually by IDNR. The conditions of an allocation permit can be modified if a permittee demonstrates a substantial change in circumstances resulting in a change in water needs. The Chicago Department of Water Management is constantly monitoring and testing the quality of Chicago’s drinking water. The City completed a two-year water quality study to monitor emerging contaminants, including Endocrine Disrupting Chemicals, Pharmaceuticals, and Personal Care Products. The City also monitors for chromium-6. 12. ILLINOIS AMERICAN WATER OPTION Page 32 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 The IEPA would require permits for the construction and operation of new water supply facilities, including the transmission mains, receiving stations, and storage facilities. A corrosion control study will be required for any of the alternatives selected. 12.5 Governance and Operational Responsibility The governance structure for this Option is not yet defined. The three communities would be wholesale customers of Illinois American Water. Maintenance of the supply system infrastructure is open for negotiation with Illinois American Water. Some communities maintain and operate their own system while other communities, like Bolingbrook, are provided maintenance and operation services by Illinois American Water. The Illinois Commerce Commission (ICC) oversees private utility companies and would regulate the water rates charged by Illinois American Water. 12.6 Timeline The overall estimated timeline for implementing the Illinois American Water Option is anticipated to be four to five years after a source is selected. There are no known constraints on the selection timeline of the Illinois American Water Option. If the Illinois American Water Option is selected, it is unlikely that Oswego will need a new well prior to the switching to the Illinois American Water supply. 12.7 Oswego Internal Improvements As detailed in Section 11.2, the receiving station locations have been kept consistent for the three Lake Michigan alternatives. Therefore, the internal improvements required for the Illinois American Water Option are consistent with the improvements recommended in the 2018 AECOM report for the DWC Option. The AECOM report concluded that approximately 7,900 feet of water main improvements would be required to effectively move water and maintain adequate operating pressures within the distribution system. Of the 7,900 feet of required improvements, approximately 4,300 feet of upsized piping would be required immediately. The remaining 3,600 feet of upsized piping would be required sometime before 2050, depending on future Oswego demands. For the purpose of this Study, the proposed future water main upsizing will be included in the alternative evaluation and cost estimates. Water storage facilities provide water to meet peak hourly demands, water for fire protection, and a reserve capacity for emergencies. Currently, the Village of Oswego has five elevated water tanks with a combined volume of 5.3 MG. For the purpose of this study, it is assumed that the Joliet Water Commission will require members to maintain a storage volume equal to two times the average day use. For Oswego’s current demands, this equates to 4.8 MG. Using Oswego’s projected 2050 demands, the recommended volume equates to 7.5 MG, meaning that Oswego should plan to construct additional storage before 2050. For the purpose of this Study, it is assumed that Oswego will construct 1.0 MG in storage at the High Pressure Zone receiving station, along with an additional 12. ILLINOIS AMERICAN WATER OPTION Page 33 Village of Oswego, IL - Draft Report Alternative Water Source Evaluation – Part 2 201044.30 volume of 2.0 MG at another location in the system. Note as the Illinois American supply information is still being developed, the receiving stations and storage assumptions may need to be revised and updated. EXHIBITS EXHIBIT A Oswego DuPage Water Commission Illinois American Water Joliet Water Commission Fox River Fox River (Joliet Water Commission is still being formed) Montgomery Yorkville L a k e M i c h i g a n o Not to ScaleI:\Azure\OSWEG\201044-Alt Water Evaluation\GIS\ProProjects\OSWEG_WaterSourceAlternativesMapping\OSWEG_WaterSourceAlternativesMapping.aprx Saved: 6/2/2021 11:21 AM Designer: dsattlerSource(s): Kane Co. GIS, Kendall Co. GIS, DuPage Co. GIS, Cook Co. GIS, Esri WATER SUPPLY ALTERNATIVES Alternative Water Source Evaluation June 4, 2021 EXHIBIT B VILLAGE OF OSWEGO Diameter 12" 16" 20" 24" Existing Raw Water Main Backup Wells Montgomery Oswego Yorkville Sub-Regional Well Water Treatment Plant Municipal Boundaries Oswego Montgomery Yorkville o o Not to Scale\\corp.baxwood.com\projects\Crystal Lake\OSWEG\201044-Alt Water Evaluation\30-ReportStudy\04 GIS\OswegoRouteExhibits\OswegoRouteExhibits.aprx Saved: 6/4/2021 11:33 AM Designer: dsattlerSource(s): Kane Co. GIS, Kendall Co. GIS, Esri FOX RIVER OPTION Alternative Water Source Evaluation RAW WATER NETWORK June 4, 2021 EXHIBIT C VILLAGE OF OSWEGO Diameter 16" 20" 24" 30" 36" 48" Connection Point Oswego Montgomery Yorkville Water Treatment Plant Municipal Boundaries Oswego Montgomery Yorkville o Not to Scale\\corp.baxwood.com\projects\Crystal Lake\OSWEG\201044-Alt Water Evaluation\30-ReportStudy\04 GIS\OswegoRouteExhibits\OswegoRouteExhibits.aprx Saved: 6/4/2021 10:13 AM Designer: dsattlerSource(s): Kane Co. GIS, Kendall Co. GIS, Esri FOX RIVER OPTION Alternative Water Source Evaluation TREATED WATER NETWORK June 4, 2021 EXHIBIT D VILLAGE OF OSWEGO Diameter 16" 20" 24" 30" 36" 48" Connection Point Oswego Yorkville Montgomery DWC Municipal Boundaries Oswego Montgomery Yorkville o o Not to Scale\\corp.baxwood.com\projects\Crystal Lake\OSWEG\201044-Alt Water Evaluation\30-ReportStudy\04 GIS\OswegoRouteExhibits\OswegoRouteExhibits.aprx Saved: 6/4/2021 10:31 AM Designer: dsattlerSource(s): Kane Co. GIS, Kendall Co. GIS, Esri DUPAGE WATER COMMISSION OPTION Alternative Water Source Evaluation TREATED WATER NETWORK June 4, 2021