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COW Minutes 2001 07-19-01 i CITY OF YORKVILLE COMMITTEE OF THE WHOLE JULY 1% 2001 -- 7:00 PM PRESENT: Art Prochaska, Paul James, Richard Sticka, Larry Kot, Marty Munns, Valerie Burd, Rose Ann Spears, Mike Anderson, Eric Dhuse, Tony Graff, Ron Diedrick, Dan Kramer, Sue $within, Cindy Green. Guests: See attached list. PC 2001 -03 Bristol Club and Bristol Center -Joe Popp presented information on the property proposed as Bristol Club and Bristol Center. The property is located on Galena Rd, north of Bristol and is currently zoned Kendall County Ag. The property is proposed for R -1, R -3, and B -3 zoning. The was concern raised on the area that is proposed R -3 zoning. The property is 23 acres and is currently proposed with 134 townhouses. This would leave the density at 5.7. R -3 is zoned with a density of 5. It was noted in the proposal that there would be no more than 134 units and that the property would conform to the appropriate City setbacks and the appropriate street widths. It was also noted that there would be an appropriate buffer around the residential Side. Wage and Hour Audit/Syfarth Shaw -The letter on necessary information needed and cost for the audit was distributed to the council. Any legal research would be handled. by the audit company. The audit would give guidance to the Human Resources Clerk and also assist if an external audit were done. The approx. cost was $3,000. This item has been budgeted and is to be placed on the July 26 council agenda. The April Building Department Report is to be placed on the July 26 council agenda. Account Study for GASB 34 -The readiness report needs to be done to follow new regulation compliance for the upcoming year. This will take extensive research. There has been $9,000 budgeted for this purpose. It was suggested that the resolution state that costs not to exceed $9,000. This item to be placed on the July 26 council agenda. TIF Professional Services Proposal -It was suggested that approval be given to Attorney Kathleen Orr so that Small items can be approved without delay. Attorney Kramer and City Administrator Graff are to further discuss this item and it will be placed on the August 2 COW agenda. Authorization for Joe Besco to sign checks -This item will be placed on the July 26 council agenda. Update on City Flag Proposal -This item was tabled. Riverfront Festival Booth for City of Yorkville This year will be the 10th annual celebration. It was suggested that a booth be set up for the City and possibly combined with other City organizations. Engineering Tech & Senior Engineering Tech Job Description -Both of these job descriptions were reviewed and cleaned up to follow the basic format as other City job descriptions. This item to be placed on the July 26 council agenda. i i Job Postings /Employee Manual Update -The Employee manual has been sent to the labor attorney for review and will be approx. six weeks before completed. Waterworks Assessment Plan -There is modifications needed to the Engineering Enterprises Inc. original plan. An additional $6,000 is needed to complete all tasks in order to send the proposal to the EPA. The reason for the additional costs is because the presentation of the Plan was not accepted by the Sanitary Dist. At current time, the Sanitary District feels that they can not meet the needs of the potable water system. The original plan that inclued the Cation Exchange Treatment will need to be changed. The revised plan will propose Lime Softening Treatment and would not affect the Sanitary Dist. With the change to the plan additional costs will be incurred for the project plans to be completed. Attached is a letter from EEI. explaining the additional items to be processed in order to complete the plan. This item is to be placed on the July 26 council agenda. City Administrator Graff felt that EEI has shown good faith and effort with the project to date, and suggested the we continue with EEI through the entire project. Public Works Overview -It was suggested that a Director of Public Works Report be added to each Council meeting. It was felt that this would help keep communication open. The report will be added beginning with the July 26 council meeting. Amendment to BKFD Development Fee Ordinance -It was noted that the verbiage needs to be changed from department to District and that the fee is $35.00 per 1,000 square feet. This item is to be placed on the July 26 council agenda. Commercial Vehicle Enforcement Ordinance -This item was tabled to the August 2 COW meeting. Atty. Kramer will speak with the County also on this matter. Combining of Sign Review Board and ZBA -It has been suggested to combine the Sign Review and the Zoning Board of Appeals. This item will be placed on the July 26 council agenda. Approve Downtown Study $ Funding - $5,000 has been received from Commonwealth Edison for the downtown study, Phase I. Phase II will cost 21,500. $10,000 has been budgeted in the current year budget leaving the remainder to be budgeted in the following year. This study will be used in with the Comprehensive Plan and also will add additional information for future development. This item is to be placed on the July 26 council agenda. Additional Business: Alderman Munns noted that Mr. Dettmer requests an additional 30 days to gather additional information with regards to the City wards property inspections. Alderman Munns stated that it is close to getting the deeds transferred on the Parks at Fox Hill. Alderman Burd attended the Aurora Tourism council meeting to discuss ways to market the local area. Alderman Spears suggested that we look to a Consulting Service to assist in filling the position of Finance Director. It would help to give some direction on how and where to look for the best candidate. Alderman Anderson questioned the Public Works staff on who holds active spraying licenses. Alderman James suggested that the Parks Director and the Parks Board meet to discuss questions appropriate to fill the new Superintendent of Parks and Recreation position. Mayor Prochaska noted that August 11 is Local Officials Day at the Illinois State Fair. It allows free admission to the Fair for the Officials and their families. Mayor Prochaska announced that there would be an open house from 5 to 7 July 26 and that there would be a reception following the Council meeting. The open house and reception is a retirement celebration for former City Administrator Nanninga, former Director of Public Works JT. Johnson, and City Staff member Mike Price. Mayor Prochaska has received letters from 12 persons requesting to be placed on the Police Commission. Mayor Prochaska stated that he if hopeful of having 3 names to bring to the August 2 COW meeting. Recreation Director Swithin noted that there would be Big Band dancing in the City Park gazebo. Another first. A letter has been received from Marker Development requesting that the Heartland Park be named in loving memory for Emily Sleezer. July 24 will be the official ground breaking ceremony for Walgreens. Meeting adjourn at 8:40 PM. Respectfully Submitted by Cindy Green i I CITY OF YORKVILLE COMITTBB OF THE WHOLE Date Guests Present: (Please print) ck