City Council Packet 2021 11-23-21 supplemental packet 2
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #5
Supplemental Information
Tracking Number
CC 2021-62
Space Saver Purchase for 651 Prairie Pointe
City Council – November 23, 2021
Supermajority (6 out of 8)
Approval
Steve Raasch Facilities Manager
Name Department
Supplemental Information – distributed 11/22/21
Corporate Headquarters
945 North Oaklawn Ave
Elmhurst, IL 60126
630.350.3453 office
630.350.3454 fax
800.696.3454 toll-free
Indiana Office
6231 Coffman Rd
Indianapolis, IN 46268
317.895.0670 office
317.895.0672 fax
Missouri Office
1735 Larkin Williams Rd
Fenton, MO 63026
636.343.1515 office
636.343.3588 fax
Wisconsin Office
8032 22nd Ave PMB 4005
Kenosha, WI 53143
630.350.3453 office
630.350.3454 fax
Texas Office
13423 Blanco Rd
San Antonio, TX 78216
630.350.3453 office
630.350.3454 fax
Yorkville Police Department
New Facility
Prepared for:
Chief Jim Jensen
Yorkville Police Department
804 Game Farm Road
Yorkville, IL 60560
Submitted by:
Dave Bradford
847.344.8989
dave@bradfordsystems.com
November 5, 2021
BSC Project #35949
Bradford Systems Corporation is a qualified Sourcewell Contract provider and is proposing
the following Spacesaver equipment and related services through:
Contract # 121919-KII
www.BradfordSystems.com Page 2 November 5, 2021
November 5, 2021
Chief Jim Jensen
Yorkville Police Department
804 Game Farm Road
Yorkville, IL 60560
Dear Chief Jensen:
On behalf of Bradford Systems Corporation, I would like to thank you for the opportunity to present this proposal.
The following solution has been designed and tailored to meet your storage needs.
We value the opportunity to present our unique capabilities, and look forward to showing you why thousands of
clients over the last 53 years have chosen Bradford Systems Corporation to help them solve their most challenging
storage dilemmas.
If you have any questions regarding this proposal or if we can make any changes to better accommodate your
needs or requirements, please call me at 847.344.8989.
Again, thank you for your consideration.
Sincerely,
Dave Bradford
Storage Planner
Bradford Systems Corporation
945 North Oaklawn Avenue
Elmhurst, IL 60126
(m) 847.344.8989
dave@bradfordsystems.com
www.BradfordSystems.com Page 3 November 5, 2021
Yorkville Police Department
New Facility
Project #35949
Community Development File Room – File/Records:
Fixed Shelving Storage System:
x (1) Fixed shelving range (to sit directly on the floor), 15” D x 8’ L
x (2) Fixed shelving ranges (to sit directly on the floor), 15” D x 15’ L
x (1) Fixed shelving range (to sit directly on the floor), 15” D x 20’ L
x (1) Fixed shelving range (to sit directly on the floor), 30” D x 9’ L
Shelving Components:
x (12) 4-Post single-entry shelving sections, 15” D x 36” W x 88-1/4”H
x (4) 4-Post single-entry shelving sections, 15” D x 42” W x 88-1/4”H
x (2) 4-Post single-entry shelving sections, 15” D x 42” W x 88-1/4”H
x (3) 4-post double-entry shelving sections, 30” D x 36” W x 88-1/4”H
File Records—Materials, Delivered and Installed: $13,814.02
Evidence Lockers:
Spacesaver Evidence Lockers:
x See E4—(1) Pass-Thru Evidence Locker #ED3P01, 36” W x 24” D X 82” H
o Locker # ED3P01 has 1 “B” door, 1 “D” doors, and 2 “E” doors
o All doors have digilock
x See E1—(1) Pass-Thru Evidence Locker #ED3P02, 36” W x 24” D X 82” H
o Locker # ED3P02 has 1 “A” door with half height refrigerator with 6
compartments, 2 “E” doors, and 2 “E” doors with mail slots
x See E3—(1) Pass-Thru Evidence Locker #ED3P09, 36” W x 24” D X 82” H
o Locker # ED3P09 has 1 “P” door, 1 “P” door with digilock, 4 “T” doors and 2 “V-
V” doors
x See E2—(1) Pass-Thru Evidence Locker #ED3P61, 36” W x 24” D X 82” H
o Locker # ED3P61 has 1 “A” door, 2 “F-F” doors, and 2 “F-F” doors with
digilocks
x See E5—(1) Non-Pass-Thru Evidence Locker #ED3N31, 36” W x 24” D X 82” H
o Locker # ED3N31 has 1 “G” door
Evidence Lockers—Materials, Delivered and Installed: $34,924.13
www.BradfordSystems.com Page 4 November 5, 2021
Evidence High-Density Storage:
Spacesaver Mechanical Assist High-Density Mobile System:
x (1) Mobile carriages with dual flange guidance, 27” D x 21’ L
x (3) Mobile carriages with dual flange guidance, 30” D x 21’ L
x (1) Mobile carriage with dual flange guidance, 36” D x 21’ L
x Carriages have a continuous, full-length drive shaft driving all wheels on one side of the
carriage
x (1) Stationary platform, 15” D x 21’ L
x (1) Fixed shelving range (to sit directly on the floor), 24-13/16” D x 19’ 10-1/4” L
x (1) Fixed shelving range (to sit directly on the floor), 48-13/16” D x 22’ 0-1/4” L
x (1) B-Rail system with 4 rails
x (1) Low profile floor system with ramp
x (6) High pressure laminate end panels
Shelving Components:
x (2) Four-post single-entry shelving sections, 15” D x 30” W x 88-1/4” H
x (5) Four-post single-entry shelving sections, 15” D x 36” W x 88-1/4” H
x (7) Four-post back to back single-entry shelving sections, 15” D x 36” W x 88-1/4” H
x (7) Four-post back to back single-entry shelving sections, 12” D x 36” W x 88-1/4” H
x (21) Four-post double-entry shelving sections, 30” D x 36” W x 88-1/4” H
x (7) Four-post double-entry shelving sections, 36” D x 36” W x 88-1/4” H
x (3) Wide-span single-entry shelving sections, 48”D x 84” W x 96”H
x (2) Wide-span single-entry shelving sections, 24”D x 84” W x 96”H
x (1) Wide-span single-entry shelving section, 24”D x 60” W x 96”H
x (14) Full height steel back panels
Evidence High-Density Storage—Materials, Delivered and Installed: $49,752.64
Finance File Storage:
Fixed Shelving Storage System:
x (2) Fixed shelving ranges (to sit directly on the floor), 15” D x 10’ 6” L
x (1) Fixed shelving range (to sit directly on the floor), 30” D x 10’ 6” L
Shelving Components:
x (6) 4-Post single-entry shelving sections, 42”W x 15”D x 88-1/4”H
x (2) 4-post double-entry shelving sections, 42”W x 30”D x 88-1/4”H
Finance File Storage—Materials, Delivered and Installed: $3,529.81
Gear-Bag Lockers:
Spacesaver Freestyle Lockers:
x (26) Two-Tier Freestyle Lockers, 18”W x 24”D x 36”H
o 52 Total locker openings
o 2 Doors – 18” H
o Keyed locks (Gear-bag locks will match 52 of the locker room locks)
x (1) WilsonArt laminate counter top, 48-1/2” D x 144-1/2” H x 1-1/8” T
Gear Bag Lockers—Materials, Delivered and Installed: $32,876.67
www.BradfordSystems.com Page 5 November 5, 2021
Personnel Lockers
Spacesaver Rival Lockers:
x (53) Bench Drawer Rival Lockers, 36”W x 24”D x 78”H
o Sloped tops
o Keyed locks (52 Locker room locks will match gear bag locker locks)
o Fixed shelf with integral garment rail
o Body armor drying rack
o Plug ‘N’ Play power outlet
x (3) ADA Freestyle Lockers, 24”W x 24”D x 78”H
o Sloped tops
o Keyed locks
o Adjustable shelf with integral garment rail
o Plug ‘N’ Play power outlet
Personnel Lockers—Materials, Delivered and Installed: $115,580.03
Police Record Storage:
Spacesaver Mechanical Assist High-Density Mobile System:
x (7) Mobile carriages with dual flange guidance, 24” D x 10’ 6” L
x Carriages have a continuous, full-length drive shaft driving all wheels on one side of the
carriage
x (1) Stationary platform, 12” D x 7’ L
x (1) Stationary platform, 15” D x 10’ 6” L
x (1) B-Rail system with 3 rails
x (1) Low profile floor system with dual ramps
x (18) High pressure laminate end panels
Shelving Components:
x (2) Four-post single-entry shelving sections, 12” D x 42” W x 76-1/4” H
x (3) Four-post single-entry shelving sections, 15” D x 42” W x 76-1/4” H
o 6 Storage drawers, 42” W x 15” D x 6” H
o 6 File drawers, 42” W x 15” D x 12” H
x (21) Four-post double-entry shelving sections, 24” D x 42” W x 76-1/4” H
x (7) Four-post double-entry shelving sections, 36” D x 36” W x 88-1/4” H
Police Record Storage—Materials, Delivered and Installed: $46,967.12
Server Room:
Spacesaver Evidence Lockers:
x E6—(1) Non-Pass-Thru Evidence Locker #ED3N05, 36” W x 24” D X 82” H
o Locker # ED3N05 has 1 “C” door, 1 “D” door, 2 “E” doors, and 2 “F-F” doors
o All doors have digilocks
Server Room—Materials, Delivered and Installed: $7,114.80
www.BradfordSystems.com Page 6 November 5, 2021
Yorkville Police Department
New Facility
Project #35949
Total Project Investment:
Notes:
1. The above quote is based on the drawings.
2. A non-refundable down payment of one-third (1/3) of the contract, is due upon order. A payment of 1/3 is due upon shipment and 1/3
payment upon completion.
3. This agreement is based on a normal eight hour working day Monday through Friday and no provisions have been made for overtime or shift
premium pay. If overtime is required, additional costs will be incurred.
4. Pricing valid until November 14, 2021.
Community File/Records $13,814.02
Evidence Lockers $34,924.13
Evidence Storage $49,752.64
Finance Storage $3,529.81
Gear Bag Lockers $32,876.67
Personnel Lockers $115,580.03
Records $46,967.12
Server Room $7,114.80
Total $304,559.22
Pricing is valid until November 14, 2021
www.BradfordSystems.com Page 9 November 5, 2021
Yorkville Police Department
Project #35949
1. Purchase orders should be made out to the following:
Bradford Systems Corporation
945 North Oaklawn Avenue
Elmhurst, IL 60126
2. Purchase orders may be sent via:
x Email: purchaseorders@bradfordsystems.com
x USPS: 945 North Oaklawn Avenue, Elmhurst, IL 60126
x Facsimile: (630) 350-3454
3. Please send the following in conjunction with your purchase order:
x Reference BSC project # 35949 on your purchase order
x Project Information Sheet
x Signed copy of the proposal and project drawings
www.BradfordSystems.com Page 10 November 5, 2021
Yorkville Police Department
Project Implementation Information
Project #35949
Purchase Order Information:
P.O. #: ______________________________________
Approved by: _______________________________________
Project Selections:
Laminate End Panels: __________________________ (WilsonArt Series 60)
Four-Post Shelving: __________________________ (See 10 Standard Finishes)
Wide-Span Shelving: __________________________ (See Standard Finishes)
Type of Floor Covering: (Carpet, Carpet tile, VCT)
Drawer Locks: Keyed Different Keyed Alike
Delivery Information:
Delivery Address: _______________________________________
_______________________________________
Delivery Contact Name: _______________________________________
Contact Phone Number: _______________________________________
Truck or Delivery Time Restrictions: ____________________________________
Delivery Dock: Yes No __________________________
Freight Elevator: Yes No __________________________
Order Acknowledgement/Billing Information:
Order Acknowledgement Required? Yes No _________________________
Billing Address: _______________________________________
_______________________________________
Billing Contact Name: _______________________________________
Contact Phone Number: _______________________________________
Contact Email Address: _______________________________________
Installation Information:
Installation Address: _______________________________________
_______________________________________
Floor/Room: _______________________________________
Requested Installation Date: _______________________________________
Move Date: _______________________________________
Construction Schedule Available: Yes No _____________________________
Client Provided Dumpster Available: Yes No __________________________
Are There Security Requirements: Yes No _____________________________
Parking: Permission/Permits: Yes No _________________________________
Certificate of Insurance Required: Yes No _____________________________
General Contractor Name/Phone: Yes No ______________________________