Loading...
City Council Packet 2021 11-23-21 supplemental packet 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Supplemental Information Tracking Number CC 2021-62 Space Saver Purchase for 651 Prairie Pointe City Council – November 23, 2021 Supermajority (6 out of 8) Approval Steve Raasch Facilities Manager Name Department Supplemental Information – distributed 11/22/21 Corporate Headquarters 945 North Oaklawn Ave Elmhurst, IL 60126 630.350.3453 office 630.350.3454 fax 800.696.3454 toll-free Indiana Office 6231 Coffman Rd Indianapolis, IN 46268 317.895.0670 office 317.895.0672 fax Missouri Office 1735 Larkin Williams Rd Fenton, MO 63026 636.343.1515 office 636.343.3588 fax Wisconsin Office 8032 22nd Ave PMB 4005 Kenosha, WI 53143 630.350.3453 office 630.350.3454 fax Texas Office 13423 Blanco Rd San Antonio, TX 78216 630.350.3453 office 630.350.3454 fax Yorkville Police Department New Facility Prepared for: Chief Jim Jensen Yorkville Police Department 804 Game Farm Road Yorkville, IL 60560 Submitted by: Dave Bradford 847.344.8989 dave@bradfordsystems.com November 5, 2021 BSC Project #35949 Bradford Systems Corporation is a qualified Sourcewell Contract provider and is proposing the following Spacesaver equipment and related services through: Contract # 121919-KII www.BradfordSystems.com Page 2 November 5, 2021 November 5, 2021 Chief Jim Jensen Yorkville Police Department 804 Game Farm Road Yorkville, IL 60560 Dear Chief Jensen: On behalf of Bradford Systems Corporation, I would like to thank you for the opportunity to present this proposal. The following solution has been designed and tailored to meet your storage needs. We value the opportunity to present our unique capabilities, and look forward to showing you why thousands of clients over the last 53 years have chosen Bradford Systems Corporation to help them solve their most challenging storage dilemmas. If you have any questions regarding this proposal or if we can make any changes to better accommodate your needs or requirements, please call me at 847.344.8989. Again, thank you for your consideration. Sincerely, Dave Bradford Storage Planner Bradford Systems Corporation 945 North Oaklawn Avenue Elmhurst, IL 60126 (m) 847.344.8989 dave@bradfordsystems.com www.BradfordSystems.com Page 3 November 5, 2021 Yorkville Police Department New Facility Project #35949 Community Development File Room – File/Records: Fixed Shelving Storage System: x (1) Fixed shelving range (to sit directly on the floor), 15” D x 8’ L x (2) Fixed shelving ranges (to sit directly on the floor), 15” D x 15’ L x (1) Fixed shelving range (to sit directly on the floor), 15” D x 20’ L x (1) Fixed shelving range (to sit directly on the floor), 30” D x 9’ L Shelving Components: x (12) 4-Post single-entry shelving sections, 15” D x 36” W x 88-1/4”H x (4) 4-Post single-entry shelving sections, 15” D x 42” W x 88-1/4”H x (2) 4-Post single-entry shelving sections, 15” D x 42” W x 88-1/4”H x (3) 4-post double-entry shelving sections, 30” D x 36” W x 88-1/4”H File Records—Materials, Delivered and Installed: $13,814.02 Evidence Lockers: Spacesaver Evidence Lockers: x See E4—(1) Pass-Thru Evidence Locker #ED3P01, 36” W x 24” D X 82” H o Locker # ED3P01 has 1 “B” door, 1 “D” doors, and 2 “E” doors o All doors have digilock x See E1—(1) Pass-Thru Evidence Locker #ED3P02, 36” W x 24” D X 82” H o Locker # ED3P02 has 1 “A” door with half height refrigerator with 6 compartments, 2 “E” doors, and 2 “E” doors with mail slots x See E3—(1) Pass-Thru Evidence Locker #ED3P09, 36” W x 24” D X 82” H o Locker # ED3P09 has 1 “P” door, 1 “P” door with digilock, 4 “T” doors and 2 “V- V” doors x See E2—(1) Pass-Thru Evidence Locker #ED3P61, 36” W x 24” D X 82” H o Locker # ED3P61 has 1 “A” door, 2 “F-F” doors, and 2 “F-F” doors with digilocks x See E5—(1) Non-Pass-Thru Evidence Locker #ED3N31, 36” W x 24” D X 82” H o Locker # ED3N31 has 1 “G” door Evidence Lockers—Materials, Delivered and Installed: $34,924.13 www.BradfordSystems.com Page 4 November 5, 2021 Evidence High-Density Storage: Spacesaver Mechanical Assist High-Density Mobile System: x (1) Mobile carriages with dual flange guidance, 27” D x 21’ L x (3) Mobile carriages with dual flange guidance, 30” D x 21’ L x (1) Mobile carriage with dual flange guidance, 36” D x 21’ L x Carriages have a continuous, full-length drive shaft driving all wheels on one side of the carriage x (1) Stationary platform, 15” D x 21’ L x (1) Fixed shelving range (to sit directly on the floor), 24-13/16” D x 19’ 10-1/4” L x (1) Fixed shelving range (to sit directly on the floor), 48-13/16” D x 22’ 0-1/4” L x (1) B-Rail system with 4 rails x (1) Low profile floor system with ramp x (6) High pressure laminate end panels Shelving Components: x (2) Four-post single-entry shelving sections, 15” D x 30” W x 88-1/4” H x (5) Four-post single-entry shelving sections, 15” D x 36” W x 88-1/4” H x (7) Four-post back to back single-entry shelving sections, 15” D x 36” W x 88-1/4” H x (7) Four-post back to back single-entry shelving sections, 12” D x 36” W x 88-1/4” H x (21) Four-post double-entry shelving sections, 30” D x 36” W x 88-1/4” H x (7) Four-post double-entry shelving sections, 36” D x 36” W x 88-1/4” H x (3) Wide-span single-entry shelving sections, 48”D x 84” W x 96”H x (2) Wide-span single-entry shelving sections, 24”D x 84” W x 96”H x (1) Wide-span single-entry shelving section, 24”D x 60” W x 96”H x (14) Full height steel back panels Evidence High-Density Storage—Materials, Delivered and Installed: $49,752.64 Finance File Storage: Fixed Shelving Storage System: x (2) Fixed shelving ranges (to sit directly on the floor), 15” D x 10’ 6” L x (1) Fixed shelving range (to sit directly on the floor), 30” D x 10’ 6” L Shelving Components: x (6) 4-Post single-entry shelving sections, 42”W x 15”D x 88-1/4”H x (2) 4-post double-entry shelving sections, 42”W x 30”D x 88-1/4”H Finance File Storage—Materials, Delivered and Installed: $3,529.81 Gear-Bag Lockers: Spacesaver Freestyle Lockers: x (26) Two-Tier Freestyle Lockers, 18”W x 24”D x 36”H o 52 Total locker openings o 2 Doors – 18” H o Keyed locks (Gear-bag locks will match 52 of the locker room locks) x (1) WilsonArt laminate counter top, 48-1/2” D x 144-1/2” H x 1-1/8” T Gear Bag Lockers—Materials, Delivered and Installed: $32,876.67 www.BradfordSystems.com Page 5 November 5, 2021 Personnel Lockers Spacesaver Rival Lockers: x (53) Bench Drawer Rival Lockers, 36”W x 24”D x 78”H o Sloped tops o Keyed locks (52 Locker room locks will match gear bag locker locks) o Fixed shelf with integral garment rail o Body armor drying rack o Plug ‘N’ Play power outlet x (3) ADA Freestyle Lockers, 24”W x 24”D x 78”H o Sloped tops o Keyed locks o Adjustable shelf with integral garment rail o Plug ‘N’ Play power outlet Personnel Lockers—Materials, Delivered and Installed: $115,580.03 Police Record Storage: Spacesaver Mechanical Assist High-Density Mobile System: x (7) Mobile carriages with dual flange guidance, 24” D x 10’ 6” L x Carriages have a continuous, full-length drive shaft driving all wheels on one side of the carriage x (1) Stationary platform, 12” D x 7’ L x (1) Stationary platform, 15” D x 10’ 6” L x (1) B-Rail system with 3 rails x (1) Low profile floor system with dual ramps x (18) High pressure laminate end panels Shelving Components: x (2) Four-post single-entry shelving sections, 12” D x 42” W x 76-1/4” H x (3) Four-post single-entry shelving sections, 15” D x 42” W x 76-1/4” H o 6 Storage drawers, 42” W x 15” D x 6” H o 6 File drawers, 42” W x 15” D x 12” H x (21) Four-post double-entry shelving sections, 24” D x 42” W x 76-1/4” H x (7) Four-post double-entry shelving sections, 36” D x 36” W x 88-1/4” H Police Record Storage—Materials, Delivered and Installed: $46,967.12 Server Room: Spacesaver Evidence Lockers: x E6—(1) Non-Pass-Thru Evidence Locker #ED3N05, 36” W x 24” D X 82” H o Locker # ED3N05 has 1 “C” door, 1 “D” door, 2 “E” doors, and 2 “F-F” doors o All doors have digilocks Server Room—Materials, Delivered and Installed: $7,114.80 www.BradfordSystems.com Page 6 November 5, 2021 Yorkville Police Department New Facility Project #35949 Total Project Investment: Notes: 1. The above quote is based on the drawings. 2. A non-refundable down payment of one-third (1/3) of the contract, is due upon order. A payment of 1/3 is due upon shipment and 1/3 payment upon completion. 3. This agreement is based on a normal eight hour working day Monday through Friday and no provisions have been made for overtime or shift premium pay. If overtime is required, additional costs will be incurred. 4. Pricing valid until November 14, 2021. Community File/Records $13,814.02 Evidence Lockers $34,924.13 Evidence Storage $49,752.64 Finance Storage $3,529.81 Gear Bag Lockers $32,876.67 Personnel Lockers $115,580.03 Records $46,967.12 Server Room $7,114.80 Total $304,559.22 Pricing is valid until November 14, 2021 www.BradfordSystems.com Page 9 November 5, 2021 Yorkville Police Department Project #35949 1. Purchase orders should be made out to the following: Bradford Systems Corporation 945 North Oaklawn Avenue Elmhurst, IL 60126 2. Purchase orders may be sent via: x Email: purchaseorders@bradfordsystems.com x USPS: 945 North Oaklawn Avenue, Elmhurst, IL 60126 x Facsimile: (630) 350-3454 3. Please send the following in conjunction with your purchase order: x Reference BSC project # 35949 on your purchase order x Project Information Sheet x Signed copy of the proposal and project drawings www.BradfordSystems.com Page 10 November 5, 2021 Yorkville Police Department Project Implementation Information Project #35949 Purchase Order Information: P.O. #: ______________________________________ Approved by: _______________________________________ Project Selections: Laminate End Panels: __________________________ (WilsonArt Series 60) Four-Post Shelving: __________________________ (See 10 Standard Finishes) Wide-Span Shelving: __________________________ (See Standard Finishes) Type of Floor Covering: (Carpet, Carpet tile, VCT) Drawer Locks: † Keyed Different † Keyed Alike Delivery Information: Delivery Address: _______________________________________ _______________________________________ Delivery Contact Name: _______________________________________ Contact Phone Number: _______________________________________ Truck or Delivery Time Restrictions: ____________________________________ Delivery Dock: † Yes † No __________________________ Freight Elevator: † Yes † No __________________________ Order Acknowledgement/Billing Information: Order Acknowledgement Required? † Yes † No _________________________ Billing Address: _______________________________________ _______________________________________ Billing Contact Name: _______________________________________ Contact Phone Number: _______________________________________ Contact Email Address: _______________________________________ Installation Information: Installation Address: _______________________________________ _______________________________________ Floor/Room: _______________________________________ Requested Installation Date: _______________________________________ Move Date: _______________________________________ Construction Schedule Available: † Yes † No _____________________________ Client Provided Dumpster Available: † Yes † No __________________________ Are There Security Requirements: † Yes † No _____________________________ Parking: Permission/Permits: † Yes † No _________________________________ Certificate of Insurance Required: † Yes † No _____________________________ General Contractor Name/Phone: † Yes † No ______________________________