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City Council Packet 2021 12-14-21 supplemental packet 1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Supplemental Information Tracking Number CC 2021-04 City Buildings Updates City Council – December 14, 2021 The architects will be present for a brief presentation on the space needs analysis. Bart Olson Administration Name Department Supplemental Information – distributed 12/9/21 Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation Yorkville Public Works and Parks Maintenance Facility Study Board Presentation December 14, 2021 Passed out at 12/14 City Council Meeting Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation Project Objectives: Step 1 –Site Evaluation & Document Review Step 2 –Space Needs Analysis & Development Options Step 3 –Cost and Schedule Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Blackberry Shore Lane & Cannonball Trail610 Tower Lane & 609 N. Bridge Street Existing Sites Owned by the City of Yorkville For Consideration: Current Building –9,700 SF 185 Wolf Street Current Building –3,270 SF Current Building –1,600 SF Adjacent Building –11,040 SF Current Building –11,625 SF Existing Site –7.88 Acres Preliminary Site Evaluation Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation Space Needs Yorkville Fleet Maintenance 16,585 SF Administration 7,410 SF Fleet Garage 58,176 SF Shops 13,647 SF Employee Support 2,236 SF Recreation 2,058 SF Circulation & Wall Thicknesses 9,242 SF Building Services 2,579 SF 102,691 Net Square Feet111,933 Gross Square FeetTotal Square Feet: 111,933 Space Needs KAT Fleet Maintenance 2,910 SF Administration 874 SF Fleet Garage 15,744 SF Shops 90 SF Employee Support 376 SF Recreation Not Applicable Circulation & Wall Thicknesses 1,845 SF Building Services 503 SF 20,497 Net Square Feet22,342 Gross Square FeetTotal Square Feet: 22,342 Space Needs Overview Existing Public Works –14,335 SF Parks –11,625 SF Recreation –9,945* SF Kendall Area Transit –0 SF Grand Total –35,905 SF Proposed Public Works –70,784 SF Parks –36,786 SF Recreation –4,363 SF* Kendall Area Transit –22,342 SF Grand Total –134,275 SF Existing and Proposed Square Footages: *Proposed Recreation square footage is less because approximately 5,600 SF of special event and seasonal display storage shall be reallocated to the old Public Works facility to reduce the amount of new square footage that needs to be constructed with the new building.There is no loss of square footage for the Recreation Department assuming this reallocation of space. Yorkville Public Works, Parks Maintenance & KAT Facility | Final Board Presentation Parks Department Goals 1.A more efficient garage layout. 2.More apparatus and vehicles under one roof. 3.Permanent outdoor material storage bins with a roof. 4.Easy access to park areas served. Public Works Goals 1.Larger capacity salt structure and roofed materials storage bins on the proposed site. 2.Administrative and shop workspace needs to be improved for the employees. 3.Adequate space to keep the entire fleet and apparatus under roof and heated. 4.Update technology systems. (Computers, SCADA, Paging, Etc.). 5.Provide a dedicated vehicle service and maintenance bay area with heavy and medium duty vehicle lifts and welding areas. 6.More bathrooms and dedicated locker rooms. 7.A flexible use meeting room that can accommodate larger city council meetings as well as double as a break room. 8.Produce a project within the financial means of the City. Goals & Objectives Summary Kendall Area Transit Goals 1.Indoor storage for fleet in the City of Yorkville area closer to population served in that jurisdiction. 2.Reduce vehicle vandalism & theft. 3.Reduce cost by sharing some facility amenities such as fleet maintenance, locker rooms, break room, fueling station & vehicle wash bay with the United City of Yorkville. Recreation Department Goals 1.A remote park storage building is needed. 2.Improve athletic equipment pick-up on site. 3.Provide proper storage systems to house athletic equipment. 4.Consider the long-range recreation department program offerings. (Child-care, summer youth programs, etc.) 5.Have open space to support recreation programs. Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Final Site Evaluation and Cost Development Option –A: W/-KAT (All components on one site with KAT) Pros and Cons: Pros: •Currently own the site. •All City of Yorkville & KAT program pieces located on one site. •Parcel is a Planned Unit Development, so stormwater management is already accounted for off-site allowing for a maximum use of land. •If KAT is not located on site, their garage space can be a future growth area for City of Yorkville extending the design beyond 20 years. •All utilities are available on or adjacent to the site. Cons: •Not enough room for future expansion with KAT on site. •Site is limited to a 20-year development plan. Very limited areas to expand the building in the future. •Difficult to accommodate all parking for employees and public. •Adjacent to residential areas •Will require the site to have the PUD amended. KAT Garage –17,000SF Property Line Fence Line Garage – 63,000 SF 74 Parking Spots KAT Employee Parking (12) Public/Employee Parking (49) Yorkville Parking (13) Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option A: Preliminary Budget (Yorkville Portion): Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option A: Preliminary Budget (KAT Portion): Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option –B: W/O-KAT (All City of Yorkville components on site without KAT) Pros and Cons: Pros: •Currently own the site. •All City of Yorkville program pieces located on one site. •Parcel is a Planned Unit Development, so stormwater management is already accounted for off- site allowing for a maximum use of land. •Better site circulation and building placement options without KAT. •All utilities are available on or adjacent to the site. •More options for staff and public parking. Cons: •Site is limited to a 20-year development plan. Only slightly more room to expand the building in the future vs. Option A. •Adjacent to residential areas •Will require the site to have the PUD amended. Garage – 63,000 SF Property Line Fence Line 104 Parking Spots Public Access Parking (49) Yorkville Parking (43) Maintenance Staging Parking (12) Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option B: Preliminary Budget: Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option –C: Parks & Recreation on Parks Site –Public Works Only on North Site Pros and Cons: Pros: •Currently own the north site and a portion of the south site. •North & Parks parcels are both Planned Unit Development, so stormwater management is already accounted for. •South parcel is already zoned for this use. •Utilities are adjacent to the site. •Proposed south building was previously planned for under the original PUD. •Parks and Recreations maintain the same vicinity Cons: •Split sites require some duplication of spaces. •North parcel requires the PUD to be amended. •North parcel is adjacent to residential areas. •Parks garage not as flexible of use. Garage – 36,000 SF Property Line Fence Line 151 Parking Spots Property Line Garage – 18,000 SF Admin and Employee Parking (102) Employee Parking (37) Maintenance Staging Parking (12) Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option C: Preliminary Budget (Public Works) Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option C: Preliminary Budget (Parks and Recreation) Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Pros and Cons: Pros: •A new site of proper dimension can allow for a longer-range facility plan. •Allows for building expansion in the future. •Best site circulation option of the proposed options. •All employee and public parking can be accommodated on site. Cons: •Property must be purchased. •Will need to find a property with adjacent public utilities to keep development expenses low. Other Considerations: •A twelve-to-fifteen acre parcel would need to be located that is ideal for a Public Works facility with minimal to no re-zoning needed. M-1 Zoning preferred for easiest transition. •Twelve acres needed with stormwater management off-site (PUD Parcel) or Fifteen acres will be needed to support stormwater management on site. •The ideal site should be no less than 500 feet wide at its smallest dimension to allow for the ideal site circulation patterns. This may limit development options. Option –D: New Site Option (Location To Be Determined) Fence Line Property Line KAT Garage – 17,000SF 27,000SF Garage –63,000 SF KAT and Fleet Maintenance Staging Parking (21) Yorkville Employee Parking (46)Public Access Parking (109) The Ideal Site is a minimum of 600 Feet Wide Final Site Evaluation and Cost Development 166 Parking Spots Shown On Site Ideal Site is a minimum depth of 950 Feet Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Option D: Preliminary Budget Notes: Development costs indicated above assume all public utilities are adjacent to the proposed parcel . The KAT expense portion of the project will be similar to Option A costs, between $6.5 and $6.9 million, and will deduct similar portions from site expenses. Final Site Evaluation and Cost Development Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation 2 –3 Months 2 -3 Months 3 -4 MonthsFinalize Site Selection 1 –2 Months Schematic Design 1 -2 Months 10 -12 Months Construction Bidding & Contracting 1 –2 Months Closeout Property surveys Basic floor plan and elevation options developed. Identify major building systems Update cost estimate. May, 2022; Site selected and finalized. Conduct user group sessions to confirm program requirements. Recommend programming sessions times to allow Administration & Staff involvement. May, 2022 On-Site construction activities performed. May, 2024 Owner Occupancy Closeout of project complete and all Owner fixtures, furniture and equipment installed. Goal: Max 2 months of bidding and contracting. March, 2023 May, 2024 Goal: Max 12 months of construction activities.March, 2024 July, 2022 Goal: Max. 2 months duration for this phase. Design Development Construction Documents Complete bidding documents. Finalize cost estimate. Final Owner authorization to proceed to bidding. Conduct Soil Borings. Finalize Aesthetics and building systems Update cost estimate Goal: Max. 3 months duration for this phase.Oct, 2022 Jan, 2023 Goal: Max. 3 months duration for this phase. Estimated Development Timeline Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation Questions?