City Council Packet 2021 12-14-21 supplemental packet 1
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #4
Supplemental Information
Tracking Number
CC 2021-04
City Buildings Updates
City Council – December 14, 2021
The architects will be present for a brief presentation on the space needs
analysis.
Bart Olson Administration
Name Department
Supplemental Information – distributed 12/9/21
Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation
Yorkville Public Works and
Parks Maintenance Facility Study
Board Presentation
December 14, 2021
Passed out at 12/14
City Council Meeting
Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation
Project Objectives:
Step 1 –Site Evaluation & Document Review
Step 2 –Space Needs Analysis & Development Options
Step 3 –Cost and Schedule Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Blackberry Shore Lane & Cannonball Trail610 Tower Lane & 609 N. Bridge Street
Existing Sites Owned by the City of Yorkville For Consideration:
Current Building –9,700 SF
185 Wolf Street
Current Building –3,270 SF
Current Building –1,600 SF
Adjacent Building –11,040 SF
Current Building –11,625 SF Existing Site –7.88 Acres
Preliminary Site Evaluation
Yorkville Public Works and Parks Maintenance Facility Study | Final Board Presentation
Space Needs
Yorkville
Fleet Maintenance
16,585 SF
Administration
7,410 SF
Fleet Garage
58,176 SF
Shops
13,647 SF
Employee Support
2,236 SF
Recreation
2,058 SF
Circulation & Wall
Thicknesses
9,242 SF
Building Services
2,579 SF 102,691 Net Square Feet111,933 Gross Square FeetTotal Square Feet: 111,933
Space Needs
KAT
Fleet Maintenance
2,910 SF
Administration
874 SF
Fleet Garage
15,744 SF
Shops
90 SF
Employee Support
376 SF
Recreation
Not Applicable
Circulation & Wall
Thicknesses
1,845 SF
Building Services
503 SF 20,497 Net Square Feet22,342 Gross Square FeetTotal Square Feet: 22,342
Space Needs Overview
Existing
Public Works –14,335 SF
Parks –11,625 SF
Recreation –9,945* SF
Kendall Area Transit –0 SF
Grand Total –35,905 SF
Proposed
Public Works –70,784 SF
Parks –36,786 SF
Recreation –4,363 SF*
Kendall Area Transit –22,342 SF
Grand Total –134,275 SF
Existing and Proposed Square Footages:
*Proposed Recreation square footage is less because approximately 5,600 SF of special event and
seasonal display storage shall be reallocated to the old Public Works facility to reduce the amount of
new square footage that needs to be constructed with the new building.There is no loss of square
footage for the Recreation Department assuming this reallocation of space.
Yorkville Public Works, Parks Maintenance & KAT Facility | Final Board Presentation
Parks Department Goals
1.A more efficient garage layout.
2.More apparatus and vehicles under one roof.
3.Permanent outdoor material storage bins with a roof.
4.Easy access to park areas served.
Public Works Goals
1.Larger capacity salt structure and roofed materials storage bins on the proposed site.
2.Administrative and shop workspace needs to be improved for the employees.
3.Adequate space to keep the entire fleet and apparatus under roof and heated.
4.Update technology systems. (Computers, SCADA, Paging, Etc.).
5.Provide a dedicated vehicle service and maintenance bay area with heavy and medium duty vehicle lifts and welding areas.
6.More bathrooms and dedicated locker rooms.
7.A flexible use meeting room that can accommodate larger city council meetings as well as double as a break room.
8.Produce a project within the financial means of the City.
Goals & Objectives Summary
Kendall Area Transit Goals
1.Indoor storage for fleet in the City of Yorkville area closer to population served in that jurisdiction.
2.Reduce vehicle vandalism & theft.
3.Reduce cost by sharing some facility amenities such as fleet maintenance, locker rooms, break room, fueling station & vehicle wash bay with the
United City of Yorkville.
Recreation Department Goals
1.A remote park storage building is needed.
2.Improve athletic equipment pick-up on site.
3.Provide proper storage systems to house athletic equipment.
4.Consider the long-range recreation department program offerings. (Child-care, summer youth programs, etc.)
5.Have open space to support recreation programs.
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Final Site Evaluation and Cost Development
Option –A: W/-KAT (All components on one site with KAT)
Pros and Cons:
Pros:
•Currently own the site.
•All City of Yorkville & KAT program pieces located on one site.
•Parcel is a Planned Unit Development, so stormwater management is already accounted for
off-site allowing for a maximum use of land.
•If KAT is not located on site, their garage space can be a future growth area for City of
Yorkville extending the design beyond 20 years.
•All utilities are available on or adjacent to the site.
Cons:
•Not enough room for future expansion with KAT on site.
•Site is limited to a 20-year development plan. Very limited areas to expand the building in
the future.
•Difficult to accommodate all parking for employees and public.
•Adjacent to residential areas
•Will require the site to have the PUD amended.
KAT Garage
–17,000SF
Property Line
Fence Line
Garage –
63,000 SF 74 Parking Spots
KAT Employee
Parking (12)
Public/Employee
Parking (49)
Yorkville
Parking (13)
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option A: Preliminary Budget (Yorkville Portion):
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option A: Preliminary Budget (KAT Portion):
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option –B: W/O-KAT (All City of Yorkville components on site without KAT)
Pros and Cons:
Pros:
•Currently own the site.
•All City of Yorkville program pieces located on one site.
•Parcel is a Planned Unit Development, so stormwater management is already accounted for off-
site allowing for a maximum use of land.
•Better site circulation and building placement options without KAT.
•All utilities are available on or adjacent to the site.
•More options for staff and public parking.
Cons:
•Site is limited to a 20-year development plan. Only slightly more room to expand the building in the
future vs. Option A.
•Adjacent to residential areas
•Will require the site to have the PUD amended.
Garage –
63,000 SF
Property Line
Fence Line
104 Parking Spots
Public Access
Parking (49)
Yorkville
Parking (43)
Maintenance Staging
Parking (12)
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option B: Preliminary Budget:
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option –C: Parks & Recreation on Parks Site –Public Works Only on North Site
Pros and Cons:
Pros:
•Currently own the north site and a portion of the south site.
•North & Parks parcels are both Planned Unit Development, so stormwater management
is already accounted for.
•South parcel is already zoned for this use.
•Utilities are adjacent to the site.
•Proposed south building was previously planned for under the original PUD.
•Parks and Recreations maintain the same vicinity
Cons:
•Split sites require some duplication of spaces.
•North parcel requires the PUD to be amended.
•North parcel is adjacent to residential areas.
•Parks garage not as flexible of use.
Garage –
36,000 SF
Property Line
Fence Line
151 Parking Spots
Property Line
Garage –
18,000 SF
Admin and Employee
Parking (102)
Employee Parking (37)
Maintenance Staging
Parking (12)
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option C: Preliminary Budget (Public Works)
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option C: Preliminary Budget (Parks and Recreation)
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Pros and Cons:
Pros:
•A new site of proper dimension can allow for a longer-range facility
plan.
•Allows for building expansion in the future.
•Best site circulation option of the proposed options.
•All employee and public parking can be accommodated on site.
Cons:
•Property must be purchased.
•Will need to find a property with adjacent public utilities to keep
development expenses low.
Other Considerations:
•A twelve-to-fifteen acre parcel would need to be located that is ideal
for a Public Works facility with minimal to no re-zoning needed. M-1
Zoning preferred for easiest transition.
•Twelve acres needed with stormwater management off-site (PUD
Parcel) or Fifteen acres will be needed to support stormwater
management on site.
•The ideal site should be no less than 500 feet wide at its smallest
dimension to allow for the ideal site circulation patterns. This may
limit development options.
Option –D: New Site Option (Location To Be Determined)
Fence Line
Property Line
KAT Garage –
17,000SF
27,000SF
Garage –63,000
SF
KAT and Fleet
Maintenance
Staging
Parking (21)
Yorkville Employee
Parking (46)Public Access
Parking (109)
The Ideal Site is a
minimum of 600
Feet Wide
Final Site Evaluation and Cost Development
166 Parking Spots
Shown On Site
Ideal Site is a
minimum depth of 950
Feet
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Option D: Preliminary Budget
Notes: Development costs indicated above assume all public utilities are adjacent to the proposed parcel .
The KAT expense portion of the project will be similar to Option A costs, between $6.5 and $6.9 million, and will deduct similar portions from site expenses.
Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
2 –3 Months
2 -3 Months
3 -4 MonthsFinalize Site
Selection
1 –2 Months
Schematic
Design
1 -2 Months
10 -12 Months
Construction
Bidding &
Contracting
1 –2 Months
Closeout
Property surveys
Basic floor plan and elevation options developed.
Identify major building systems
Update cost estimate.
May, 2022; Site selected and finalized.
Conduct user group sessions to confirm program requirements.
Recommend programming sessions times to allow Administration & Staff involvement.
May, 2022
On-Site construction activities performed.
May, 2024 Owner Occupancy
Closeout of project complete and all Owner fixtures, furniture and equipment installed.
Goal: Max 2 months of bidding and contracting. March, 2023
May, 2024
Goal: Max 12 months of construction activities.March, 2024
July, 2022 Goal: Max. 2 months duration for this phase.
Design
Development
Construction
Documents Complete bidding documents.
Finalize cost estimate.
Final Owner authorization to proceed to bidding.
Conduct Soil Borings.
Finalize Aesthetics and building systems
Update cost estimate
Goal: Max. 3 months duration for this phase.Oct, 2022
Jan, 2023 Goal: Max. 3 months duration for this phase.
Estimated Development Timeline
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation
Questions?