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COW Minutes 2001 05-03-01 CITY OF YORKVILLE COMMITTEE OF THE WHOLE MAY 3 2001 MEMBERS PRESENT: Art Prochaska, Paul James, Richard Sticks, Larry Kot, Marty Munns, Rose Ann Spears, Mike Anderson, Robert Allen, Tom Sowinski, Tony Graff, Jim Nanninga, JT. Johnson, Joe Wywrot, Cindy Green. Guests: Nell Smith, Kathy Farren, Jennifer Wintermote, Lynn Dubijic, Joe Besco, David Cathey, Tim O'Regan, Joe Archibald, Sewer Replacement on Spring Street - Yorkville resident Dave Cathey was in attendance to the COW meeting to question the City on the sewer repairs that will be made to Spring St. The Sewer project will affect 4 drives located on Spring, three of which are concrete. Mr. Cathey expressed his concern with the aesthetic repairs that are to be completed. He is concemed with the look of the old and the new concrete. In the affected area, the sewer main runs on the yard side of the sidewalk, which will also affect landscaping. It was suggested that Mr. Wywrot bring dollar figures needed for repairs, to the next council meeting on May 10. Fox River Estates /Omamentat Lighting and Landscaping Islands -The landscaping islands are to be located In certain culdesacs. The culdesacs will still maintain the 30 foot wide streets and the turning radius necessary for emergency vehicles and snow plows. There will be a 10 foot buffer to the landscaping area. This wilt allow for snow plows to pile snow In the wintertime. Mayor suggested that a resolution may be needed because the culdesac island landscaping was not approved as per the preliminary - plat and has asked Atty. Kramer for guidance. Alderman Sticks raised a concern with the ornamental lighting. He Is concemed with the illumination power of the ornamental lights vs. the cobra lights. The current cobra lighting is 24 feet High with a 15 watt sodium bulb. The omamentaf lighting will also contain the 150 watt bulb, however will only stand approximately 14 t/2 feet to the top of the light. There is,a guard that is around the bulb that wilt direct the light away from the house and toward the street and down. Alderman Kot expressed concern with maintenance. The poles are made of concrete and should maintain well: The standards would need to kept in stock for replacement. Alderman Xot also question Chief Graff with the safety issue. Would they maintain the same level of security? Chief Graff expressed that he felt that the new standard with the guard around the bulb would cut down on glare making It easier to see. It was also noted that with the fighting being more aesthetically pleasing that maybe the residents would take additional responsibility and be more of what Is happening around them. IVCr. Wywrot also noted that the spacing of the lights may need to be placed more closely to maintain the current standard of lighting. Both of these issues will be discussed at the May 9 Plan Commission meeting. These items wilt be returned to the May 17 COW. Military Service CredifA memo received from JT was discussed. If was noted that there are currently only three employees that would be able to take advantage of this program. This program allows employees to receive two additional years of employment service if they have served in the armed forces. This item to be placed on the >rllay 10 council agenda. MachanicaTBraking Device A revisedcopy of the ordinance has been distributed It was noted that the vendors that create this device, feel that there are state and federal noise laws that should govern this problem. They feel - that if the laws were enforced" by local taw enforcement that this should not be an issue. it was suggest that the laws that pertain to this issue be reviewed. This item will return to the May 17 COW meeting. I i Update on Early Refinement -Mike Price wilt be retiring from employment on June 30. Park Ordinance -The pad( ordinance verbiage has been adjusted to include a Parks Director and also a City Director of Darks and a City Director of Recreation. It will include a Parks Superintendent that would be a hired position. A question was raised on what would become of the current Recreation Director position. if a clean copy is ready this item will be placed on the May 10 council agenda. Boards and Commissions of the City -Mayor Prochaska has several letters on file of residents that are interested on serving on the City Boards and Commissions. He also felt that it was necessary to take a look at the Sign Review Board, to see if It is a necessary board. This issue will be placed on the next Economic Development agenda. A question was raised from the public asking if the Boards and Commissions duties and available positions were possibly listed on the City website. Request to purchase two new squad cars -There are two vehicles that are always being repaired. It was felt that the vehicles are just not worth repair. Chief Graff has a line on two vehicles from Terry's Lincoln Mercury with reduced prices. The vehicles will run about $500 per vehicle less than a state bid vehicle. Chief Graff would like to contact both local banks for the best deal. He would also like to take the existing loan and roll it into one loan for the three vehicles. Mayor Prochaska reminded the council that he would like to see clean, council ready, resolutions come to the COW meeting for review. This item will be placed on the May 10 council agenda. TIF Ordinance The Tax Increment Financing ordinance has been distributed for review. This issue will be placed on the May 10 council agenda. Additional Business: i Fox Mill Landing -Mr. Anderson is happy with the agreement and this item will be placed on the May 10 council agenda. I Public Hearing for TIF Bond Notice will be held on May 10 prior to the Council meeting. Vote will take place at the Council meeting on May 24. I Mayor Prochaska directed the Public Safety Committee to get information together to create drafts of ordinances to create a Police Commission. Submission for the Boards and Commissions will be made at the May 17 COW meeting. Alderman Sowinski noted that there is a vacant house in Countryside that is in need of mowing. Alderman Kot requested an update with regards to the safety zone around the Palmer Dam. He suggested that another formal letter be drafted to send to the Illinois DNR. Alderman Spears noted that communication needs to be more open with the Human Resources Commission. It was suggested that a "mailbox" be put in place for them in the city offices. The Human Resources Commission has been compiling ordinances from other local communities With regards to their Street Naming process. Alderman Munns questioned about when the light will be placed at Fox Hill. Mr. Wywrot stated that they are waiting for Com. Ed. Alderman Munns noted that there is landscaping that needs to be completed at Aspen and also at Sequoia. Mr. Wywrot will make contact with the developer for an update. I An update on the weather warning signals show that Mr. Dettmer has made several inspections. It was noted that the signal at Wheaton Dr. is still 4 weeks away. It was also noted that power will also be run to the new commercial property at the same time. Treasurer Allen expressed concern with the rising costs of fuel and what it will do to the proposed budget. Chief Graff stated that he did allow for some rise in cost within the 2001/2002 budget. The meeting adjourned was adjourned at 8:20 PM. Respectfully Submitted by Cindy Green i