Public Works Committee Minutes 2021 11-16-21APPROVED 12/21/21
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
Tuesday, November 16, 2021, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road, Yorkville, IL
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor
Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management
Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by
allowing remote attendance for this meeting.
IN AT TENDANCE:
Committee Members
Chairman Matt Marek (via Zoom) Alderman Joe Plocher
Alderman Ken Koch
Absent: Alderman Jason Peterson
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Matt Marek who read the Disaster
Proclamation.
Citizen Comments: None
Previous Meeting Minutes: October 19, 2021
The minutes were approved as presented.
New Business:
1. PW 2021-65 IDOT Traffic Signal Master Agreement
Mr. Dhuse said the Master Agreement has to be re-signed each 10 years and that the state has the power
to stop work on traffic signals if the agreement is not signed. He expressed concerns to the State, but
they did not respond for 8 weeks and did not address the shortcomings, but basically said they would
not pay the city for any work done on signals. He said the city has been maintaining signals to the
state standards and would like reimbursements not yet paid. He said Yorkville is one of the last
municipalities to sign the agreement. He recommended moving this forward to the City Council.
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2. PW 2021-66 Special Service Area – Fox Hill & Sunflower Estates – Maintenance Services
This report was compiled by Mr. Dhuse and will coincide with the Finance Director's levy and
budgeting process for the SSA's. Rather than just approving the levy each year, this report will
provide backup information. Mr. Olson stated that requests are received for trees, signs, curbs, etc. for
which there is no money available n these SSA areas. Mr. Dhuse said there is a negative fund balance
now due to large projects in the past such as the naturalization of the ponds. This information will
move forward to the City Council, along with the levy item.
3. PW 2021-67 MFT Supplemental Resolution for Bulk Rock Salt Purchase
Mr. Dhuse said the salt purchase was re-bid in August and was awarded to Compass Mineral at $15.35
more per ton than last year. He was expecting a higher price, but will need the supplemental resolution
to cover the costs. The committee moved this to the Council consent agenda.
4. PW 2021-68 Grande Reserve – Tuscany Tra il - Acceptance
Mr. Sanderson explained this item is up for consideration and is a portion of Unit 23 that was not
accepted this summer. The developer has now completed the punchlist items. The bond will be
decreased if approved and the one-year maintenance agreement will begin. Mr. Olson recommended
moving this forward to the consent agenda which the committee approved.
Old Business: None
Additional Business:
Alderman Koch asked for an update for the Rt. 34/Tuma Rd. street light. Mr. Olson said no
information has been received from the state. Mr. Dhuse added that ComEd looked at it and has moved
the pole. Mr. Koch also asked about the status of the Greenbriar sign. Mr. Dhuse said Plainfield Sign
was contacted regarding refurbishment, but he hopes to repair it this winter in-house.
Mr. Olson reported on the street sweeper that caught fire. The repair bill is $75,000, but the sweeper
value is much less and the insurance settlement is around $30,000. He is leaning toward using the
insurance money minus the salvage value, removing the sweeper to use as a truck and then purchase a
new sweeper at a cost of $200,000-$300,000. As an outsourcing option, Waste Management has
submitted an offer to do the sweeping at a cost of about $15,000 ($140/hour). These options may be
addressed at the December Council meeting. Mr. Dhuse added that the sweeper is used in the spring
and about 10-15 times a year. It is also used for cleaning up after accidents, after community events
and to clean oil from the streets.
Since the leaves have been slow to fall this year, a third pickup of leaves will be done in the upcoming
days, said Mr. Dhuse.
There was no further business and the meeting adjourned at 6:19pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker