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Public Works Committee Minutes 2021 11-16-21APPROVED 12/21/21 Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING Tuesday, November 16, 2021, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road, Yorkville, IL In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting. IN AT TENDANCE: Committee Members Chairman Matt Marek (via Zoom) Alderman Joe Plocher Alderman Ken Koch Absent: Alderman Jason Peterson Other City Officials City Administrator Bart Olson Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: None The meeting was called to order at 6:00pm by Chairman Matt Marek who read the Disaster Proclamation. Citizen Comments: None Previous Meeting Minutes: October 19, 2021 The minutes were approved as presented. New Business: 1. PW 2021-65 IDOT Traffic Signal Master Agreement Mr. Dhuse said the Master Agreement has to be re-signed each 10 years and that the state has the power to stop work on traffic signals if the agreement is not signed. He expressed concerns to the State, but they did not respond for 8 weeks and did not address the shortcomings, but basically said they would not pay the city for any work done on signals. He said the city has been maintaining signals to the state standards and would like reimbursements not yet paid. He said Yorkville is one of the last municipalities to sign the agreement. He recommended moving this forward to the City Council. Page 2 of 2 2. PW 2021-66 Special Service Area – Fox Hill & Sunflower Estates – Maintenance Services This report was compiled by Mr. Dhuse and will coincide with the Finance Director's levy and budgeting process for the SSA's. Rather than just approving the levy each year, this report will provide backup information. Mr. Olson stated that requests are received for trees, signs, curbs, etc. for which there is no money available n these SSA areas. Mr. Dhuse said there is a negative fund balance now due to large projects in the past such as the naturalization of the ponds. This information will move forward to the City Council, along with the levy item. 3. PW 2021-67 MFT Supplemental Resolution for Bulk Rock Salt Purchase Mr. Dhuse said the salt purchase was re-bid in August and was awarded to Compass Mineral at $15.35 more per ton than last year. He was expecting a higher price, but will need the supplemental resolution to cover the costs. The committee moved this to the Council consent agenda. 4. PW 2021-68 Grande Reserve – Tuscany Tra il - Acceptance Mr. Sanderson explained this item is up for consideration and is a portion of Unit 23 that was not accepted this summer. The developer has now completed the punchlist items. The bond will be decreased if approved and the one-year maintenance agreement will begin. Mr. Olson recommended moving this forward to the consent agenda which the committee approved. Old Business: None Additional Business: Alderman Koch asked for an update for the Rt. 34/Tuma Rd. street light. Mr. Olson said no information has been received from the state. Mr. Dhuse added that ComEd looked at it and has moved the pole. Mr. Koch also asked about the status of the Greenbriar sign. Mr. Dhuse said Plainfield Sign was contacted regarding refurbishment, but he hopes to repair it this winter in-house. Mr. Olson reported on the street sweeper that caught fire. The repair bill is $75,000, but the sweeper value is much less and the insurance settlement is around $30,000. He is leaning toward using the insurance money minus the salvage value, removing the sweeper to use as a truck and then purchase a new sweeper at a cost of $200,000-$300,000. As an outsourcing option, Waste Management has submitted an offer to do the sweeping at a cost of about $15,000 ($140/hour). These options may be addressed at the December Council meeting. Mr. Dhuse added that the sweeper is used in the spring and about 10-15 times a year. It is also used for cleaning up after accidents, after community events and to clean oil from the streets. Since the leaves have been slow to fall this year, a third pickup of leaves will be done in the upcoming days, said Mr. Dhuse. There was no further business and the meeting adjourned at 6:19pm. Minutes respectfully transcribed by Marlys Young, Minute Taker