Library Board Packet 2022 01-10-22Agenda
Yorkville Public Library
Board of Trustees Meeting
January 10, 2022, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations Story Walk Partnership with Yorkville Ed. Foundation
5. Minutes
6. Correspondence
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
14. Unfinished Business: Story Walk Partnership with the Yorkville Ed. Foundation
15. New Business:
Serving our Public 4.0 Standards for Ill. Pub. Libraries
checklist for FY22 Public Library Per Capita Grant
(chapters 5, 12-13)
YPL COVID Protocol Guidelines updated
16. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
17. Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, December 13, 2021 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established.
Roll Call:
Rosie Millen-yes, Theron Garcia-yes, Darren Crawford-yes, Susan Chacon-yes, Russ Walter-yes, Sue
Shimp-yes, Bret Reifsteck-yes
Absent: Ryan Forristall, Tara Schumacher
Others Present:
Library Director Shelley Augustine, Judy Somerlot, Daniel Chacon
Recognition of Visitors: President Crawford recognized the Library Director and guests.
Amendments to the Agenda: None
Presentations: None
Minutes: November 8, 2021
Ms. Millen moved to approve the minutes as presented and Ms. Garcia seconded.
Roll call: Garcia-yes, Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes, Reifsteck-yes, Millen-yes.
Carried 7-0.
Correspondence:
Mr. Walter said a Christmas card was received from the library e-rate consultant.
Public Comment: None
Friends of the Library Report:
Ms. Somerlot reported there was a Christmas luncheon today with library staff and Friends members
present. She said $500 was approved for a project the Director will discuss later in the meeting.
Money was also approved for chair yoga to meet every week in January. Last month $375 was
approved for the program Illinois Libraries Present and authors have already been booked for the first
three months of 2022. She also said mini-golf sponsors are all in place, but decorators, raffle items and
extra volunteers are needed.
Staff Comment: None
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Report of the Treasurer:
Financial Statement
Treasurer Chacon highlighted some of the large purchases and invoices for the month and overall she
said the library still has a surplus with the budget being 58% complete.
Payment of Bills
Trustee Walter made a motion to pay the bills as follows and it was seconded by President Crawford.
$45,122.45 Accounts Payable
$39,599.26 Payroll
$84,721.71 Total
Roll call: Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes, Reifsteck-yes, Millen-yes, Garcia-yes.
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. Had Polar Express with over 50 kids in each session, cookies/milk donated by Casey's Store.
2. Illinois Libraries Present to hold first session with New York Times bestseller author in January.
3. Majority of sponsor money received for mini-golf.
4. Director of Three Rivers Public Library contacted Yorkville about partnering on a “Library
Crawl” during April which is National Library Month.
5. Committed to Mobile Museum of Tolerance to come July 5-8. They show videos, have
technology for diversity/ethnicity and it is a free program.
6. Director will attend meeting in January with other local directors so share plans/ideas.
7. Syserco finished their work and Mr. Walter was on hand to troubleshoot. Syserco created
schedule to turn down heat when building is closed. President Crawford said 4 months of data
should be analyzed to possibly decrease heating budget.
8. Griffon installed new cameras. On November 26th motion was detected in vestibule as someone
tried to gain entrance at 2:30am. Police were called.
9. Maintenance person changes light bulbs, has cleaned gutters and will do masonry work.
10. City installed a cable across the parking lot which locks.
11. Police were called to library for a possible suicide threat, no threat found.
12. Large piece of plexiglass flew off window on a windy night, Ms. Augustine will have repaired.
13. Reminder that library is closed on upcoming holidays.
Mr. Crawford inquired as to the events planned for Martin Luther King Day. The library will be open,
however, no activities have been planned as of yet. He also noted Engineering Week is in mid-
February and he contacted the school about an activity there. He suggested a related activity at the
library as well.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Library Director Succession Plan Draft
This was tabled from last month for review and Ms. Augustine asked the Board to approve since there
has been no previous policy. The Board reviewed the plan and Mr. Crawford moved to approve with
second by Mr. Walter. Roll call: Shimp-yes, Reifsteck-yes, Millen-yes, Garcia-yes, Crawford-yes,
Chacon-yes, Walter-yes. Carried 7-0.
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New Business:
Serving Our Public 4.0 Standards for Ill Public Libraries Checklist for FY22 Public
Library Per Capita Grant (chapters 4, 7-11)
Ms. Augustine said the Board must review the standards in this document as a requirement to receive a
per capita grant. Several standards have already been met, however, Ms. Augustine said the following
are needed: Policies for ADA, collection development, reference and also some furniture may need
replacing. Three chapters remain for review.
Story Walk Partnership with the Yorkville Education Foundation
Ms. Augustine and Ms. Garcia recently met with the President Alicia Lingane of the Yorkville
Education Foundation who approached the library with a partnership proposal to create a community
storywalk. They discussed signs and the cost and it was suggested this could be an Eagle Scout project
to create the storyboards. Ms. Lingane is seeking monetary support so Ms. Augustine approached the
Friends for a $500 gift and asked if the library could do a match. Mr. Crawford said the library logo
should be on this project due to the funds being donated. Other community organizations will be
approached as well. Each placard is a page of a book and the content would be changed once a month.
Possible locations might be the library or a public park. Ms. Chacon asked if the library would be
liable for upkeep. Ms. Shimp suggested other businesses could take part in the project by decorating
and sponsoring a post. This matter will be tabled until next month.
Drug Overdose Prevention Program (DOPP)
The Kendall County Health Department contacted the library with an offer of extra Narcan kits if the
library was interested in them. Ms. Augustine asked about legal ramifications and found that staff can
legally administer these if the library is part of the drug overdose program. Training would be required
which the Police Chief could do. It was suggested that the library could be involved in this when the
PADS program resumes. Ms. Augustine expressed concern about being part of the program for staff
safety and risk and is not sure the staff would be comfortable. President Crawford asked if the library
pays for the drug when the old one expires.
COLA Discussion
Director Augustine handed out 2 spreadsheets, one showing the state-mandated raise in January and
the second shows COLA increases for all at the start of the FY. She found that COLA raises have
traditionally been given at the beginning of the FY in the past. She said five staff members have been
here more than 5 years and just make minimum wage. The part-timers have not received a raise this
year and receive more than minimum wage. It was noted these increases will have a huge budget
impact. Ms. Chacon was asked to schedule a Finance Committee meeting in January to discuss
budgeting of these increases. Attendance by all is encouraged.
Renewing Elevator Contract
Ms. Augustine sent 3 proposals to Trustee Forristall for review and he recommended renewing with the
current vendor, TK Elevator, who will honor the 2017 price of $525/quarter. They are reputable,
responsive and a 3-year contract was suggested. Ms. Garcia moved to accept the TK Elevator service
contract at $175/month or $525/quarter as presented and Mr. Walter seconded. Roll call: Reifsteck-
yes, Millen-yes, Garcia-yes, Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes. Carried 7-0.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:08pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker Page 3 of 3
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DATE: 12/16/21UNITED CITY OF YORKVILLETIME: 07:56:42MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900112 FNBO FIRST NATIONAL BANK OMAHA 12/25/21121521-S.REMUS11/30/21 01 FACEBOOK-RUDOLPH RUN ADS79-795-56-00-560612.19INVOICE TOTAL:12.19 *122521-A.SIMMONS11/30/21 01 ADS-NOV 2021-JAN 2022 ALARM 24-216-54-00-5446174.0002 MONITORING AT 651 PRAIRIE** COMMENT **03 POINT DR** COMMENT **04 ADS-NOV 2021-APR 2022 ALARM 24-216-54-00-5446456.1805 MONITORING AT 102 E VAN EMMON ** COMMENT **06 ADS-NOV 2021-OCT 2022 ALARM 82-820-54-00-5462371.2807 MONITORING AT 902 GAME FARM RD ** COMMENT **08 TC&P#106109-LUBRICANT23-230-56-00-564236.6009 TC&P#106792-SPEED LIMIT SIGNS 23-230-56-00-5619174.7510 TC&P#106986-MISC SIGNS23-230-56-00-5619342.3511 TC&P#106985-POSTS, ANCHORS23-230-56-00-56421,961.2512 TC&P#107056-SPEED LIMIT SIGN 23-230-56-00-561958.8013 TC&P#107096-STREET SIGNS23-230-56-00-5642237.0014 TC&P#107230-PAINT23-230-56-00-5642506.2515 TC&P#107292-PAINT23-230-56-00-56421,012.5016 TC&P#107338-HANDICAP SYMBOL 23-230-56-00-5619125.0017 TC&P#107383-STREET SIGNS23-230-56-00-5619191.4518 TC&P#107424-CHUCK, NUTS,23-230-56-00-5642354.2519 ADAPTERS** COMMENT **20 TC&P#107654-PED WALK SYMBOL 01-410-54-00-5435139.6021 PUSH BUTTON** COMMENT **22 COMCAST 10/20-11/19 INTERNET 24-216-54-00-5446406.4823 AT 651 PRAIRIE POINT DR** COMMENT **24 COMCAST 11/20-12/19 INTERNET 24-216-54-00-5446166.5825 AT 651 PRAIRIE POINT DR** COMMENT **26 VERIZON-NOV 2021 IN CAR UNITS 01-210-54-00-5440936.2627 VERIZON-NOV 2021 MOBILE PHONES 01-220-54-00-5440201.6028 VERIZON-NOV 2021 MOBILE PHONES 01-110-54-00-5440126.9629 VERIZON-NOV 2021 MOBILE PHONES 01-210-54-00-5440840.0930 VERIZON-NOV 2021 HOT SPOT79-790-54-00-544036.0131 VERIZON-NOV 2021 HOT SPOT82-820-54-00-544036.0132 VERIZON-NOV 2021 HOT SPOT52-520-54-00-544036.0133 VERIZON-NOV 2021 MOBILE PHONES 79-795-56-00-5620156.6634 VERIZON-NOV 2021 MOBILE PHONES 51-510-54-00-5440235.91INVOICE TOTAL:9,319.83 *122521-B.OLSON11/30/21 01 ZOOM-10/23-11/22 USER FEE01-110-54-00-5462209.96INVOICE TOTAL:209.96 *122521-B.PFIZENMAIER 11/30/21 01 O'HERRON-UNIFORM SHIRTS-WARREN 01-210-56-00-560052.9902 O'HERRON-UNIFORM BELT, CUFF 01-210-56-00-5600211.9403 CASE, MAG HOLDER-NELSON** COMMENT **Page 7 of 43
DATE: 12/16/21UNITED CITY OF YORKVILLETIME: 07:56:42MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900112 FNBO FIRST NATIONAL BANK OMAHA 12/25/21122521-D.BROWN11/30/21 03 MAINTENANCE AND SMALL SYSTEMS** COMMENT **04 VIRTUAL TRAINING-BROWN** COMMENT **INVOICE TOTAL:343.00 *122521-D.DEBORD 11/30/21 01 AMAZON-RETURNED BOOK CREDIT 82-000-24-00-2480-11.9902 AMAZON-WIRELESS MICE.82-820-56-00-5635227.7303 CHROMEBOOK CASES** COMMENT **04 YORK ACE-BATTERIES82-820-56-00-562023.9605 AMAZON PRIME-MONTHLY FEE82-820-54-00-546012.99INVOICE TOTAL:252.69 *122521-D.SMITH11/30/21 01 HOME DEPO-BLADE TAPE79-790-56-00-563014.97INVOICE TOTAL:14.97 *122521-E.DHUSE11/30/21 01 NAPA#298573-ID BAR01-410-56-00-562822.0802 NAPA#298893-FILTER, ANTIFREEZE 01-410-56-00-562817.7303 NAPA#298846-SOLENOID01-410-56-00-562827.8004 NAPA#298966-SPARK PLUGS01-410-56-00-562811.3205 NAPA#300170-HYDFLUID01-410-56-00-5628167.8806 NAPA#298878-FILTERS01-410-56-00-562852.8207 NAPA#298991-LAMPS01-410-56-00-562811.7008 AMAZON-TONER CARTRIDGE52-520-56-00-5610109.7109 NAPA#299963-FILTERS01-410-56-00-56286.0610 NAPA#300466-CONNECTORS, LAMPS 01-410-56-00-5628137.7411 NSI-FACE SHIELDS, SAFETY WORK 01-410-56-00-5600312.2712 GLOVES, SAFETY GLASSES** COMMENT **13 NSI-FACE SHIELDS, SAFETY WORK 51-510-56-00-5600312.2714 GLOVES, SAFETY GLASSES** COMMENT **15 NSI-FACE SHIELDS, SAFETY WORK 52-520-56-00-5600312.2616 GLOVES, SAFETY GLASSES** COMMENT **17 AMAZON-WIRELESS EARBUDS01-410-54-00-5440556.1618 AMAZON-WIRELESS EARBUDS51-510-54-00-5440556.1619 AMAZON-WIRELESS EARBUDS52-520-54-00-5440556.1520 WELDERS SUPPLY01-410-56-00-56202,461.2821 COMPANY-HYPERTHERM POWERMAX 45 ** COMMENT **22 HAND SYSTEM WITH COVER** COMMENT **INVOICE TOTAL:5,631.39 *122521-E.SCHREIBER 11/30/21 01 AMAZON-PAPER PLATES, CRAFT79-795-56-00-560634.2402 STICKS** COMMENT **03 WALMART-NAPKINS79-795-56-00-56065.9404 DOLLAR TREE-PRESCHOOL SUPPLIES 79-795-56-00-560633.0005 AMAZON-DVD, CONSTRUCTION79-795-56-00-5606591.0906 PAPER, PILLOWS, SNACK BAGS,** COMMENT **07 COOKIES, PACKING PEANUTS,** COMMENT **Page 8 of 43
DATE: 12/16/21 UNITED CITY OF YORKVILLE TIME: 07:56:42 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900112 FNBO FIRST NATIONAL BANK OMAHA 12/25/21122521-J.SLEEZER 11/30/21 02 EXHAUST ADAPTER, EXHAUST CLAMP ** COMMENT **INVOICE TOTAL: 18.76 *122521-J.WEISS 11/30/21 01 TARGET-POLAR EXPRESS READ IN 82-000-24-00-2480 54.4602 SUPPLIES ** COMMENT **03 DOLLAR TREE-POLAR EXPRESS READ 82-000-24-00-2480 61.0004 IN SUPPLIES ** COMMENT **INVOICE TOTAL: 115.46 *122521-K.BALOG 11/30/21 01 COMCAST-09/15-11/14 KENCOM 01-640-54-00-5449 3,494.3002 INTERNET ** COMMENT **03 ACCURINT-OCT 2021 SEARCHES 01-210-54-00-5462 150.0004 ACCURINT-SEPT 2021 SEARCHES 01-210-54-00-5462 150.0005 AMAZON-TISSUE, POST IT NOTES 01-210-56-00-5610 40.04INVOICE TOTAL: 3,834.34 *122521-K.BARKSDALE 11/30/21 01 WAREHOUSE-PAPER CLIPS, LEGAL 01-220-56-00-5610 9.9202 PADS, ** COMMENT **INVOICE TOTAL: 9.92 *122521-K.GREGORY 11/30/21 01 GREEN LAKE 01-110-54-00-5462 206.0002 CONSERVATORY-MEMORIAL DONATION ** COMMENT **03 FOR STAFF RELATIVE-RATOS ** COMMENT **04 TRUGREEN-GROUNDS CARE 51-510-54-00-5452 121.0005 ARAMARK#610000206472-MATS 01-410-54-00-5485 39.1506 ARAMARK#610000203347-MATS 51-510-54-00-5485 39.1507 ARAMARK#610000200518-MATS 52-520-54-00-5485 39.1508 ARNESON#191331-OCT 2021 DIESEL 01-410-56-00-5695 320.9109 ARNESON#191331-OCT 2021 DIESEL 51-510-56-00-5695 320.9210 ARNESON#191331-OCT 2021 DIESEL 52-520-56-00-5695 320.9211 ARNESON#191332-OCT 2021 GAS 01-410-56-00-5695 375.4712 ARNESON#191332-OCT 2021 GAS 51-510-56-00-5695 375.4613 ARNESON#191332-OCT 2021 GAS 52-520-56-00-5695 375.4614 ARNESON#187352-OCT 2021 DIESEL 51-510-56-00-5695 770.1915 ARNESON#187353-OCT 2021 GAS 01-410-56-00-5695 829.5816 ARNESON#539707-KEROSENE 52-520-56-00-5695 220.6217 ARNESON#192183-OCT 2021 GAS 01-410-56-00-5695 192.1818 ARNESON#192183-OCT 2021 GAS 51-510-56-00-5695 192.1819 ARNESON#192183-OCT 2021 GAS 52-520-56-00-5695 192.1820 ARNESON#191124-OCT 2021 GAS 01-410-56-00-5695 193.2421 ARNESON#191124-OCT 2021 GAS 51-510-56-00-5695 193.2522 ARNESON#191124-OCT 2021 GAS 52-520-56-00-5695 193.2523 CNA SURETY-NOTARY 01-110-54-00-5462 30.0024 RENEWAL-GINA NELSON ** COMMENT **25 POLLAR WATER-CHEMICALS 52-520-56-00-5613 379.95Page 9 of 43
DATE: 12/16/21UNITED CITY OF YORKVILLETIME: 07:56:42MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900112 FNBO FIRST NATIONAL BANK OMAHA 12/25/21122521-R.HORNER 11/30/21 02 POLE** COMMENT **INVOICE TOTAL:936.63 *122521-R.MIKOLASEK 11/30/21 01 IACP-PARTIAL REFUND FOR01-210-54-00-5412-175.0002 INTERNATIONAL CHIEF OF POLICE** COMMENT **03 CONFERENCE. CONFERENCE MOVED** COMMENT **04 TO VIRTUAL DUE TO HURRICANES** COMMENT **INVOICE TOTAL:-175.00 *122521-S.AUGUSTINE 11/30/21 01 SMITHEREEN-OCT 2021 PEST82-820-54-00-546282.0002 CONTROL** COMMENT **03 MENARDS#25205-PAPER PLATES, 82-820-54-00-541221.8704 FORKS, COMMAND STRIPS, NAPKINS ** COMMENT **05 MENARDS#25205-WINDEX, STRAW 82-820-56-00-562117.7606 MENARDS#26166-CLEANING82-820-56-00-562152.5507 SUPPLIES** COMMENT **08 QUILL-PAPER TOWEL82-820-56-00-562189.6709 QUILL-DESK PAD82-820-56-00-56106.6810 YORKVILLE CHAMBER-LUNCHEON82-820-54-00-541520.0011 HP-CREDIT FOR TAX CHARGED82-820-56-00-5635-103.1212 QUILL-TONER82-820-56-00-5610335.4513 AMAZON-48 PORT GIGABIT SWITCH 84-840-56-00-56351,649.9914 QUILL-TONER, DIVIDERS82-820-56-00-5610104.1415 PANERA-GIFT CARD82-820-56-00-567620.0016 AMAZON-SIGNS82-820-56-00-562117.1217 AMAZON-SIGNS82-820-56-00-56215.9918 METRONET-NOV 2021 INTERNET82-820-54-00-5440124.9719 AMPERAGE-BULBS82-820-56-00-5621158.7020 AMPERAGE-BATTERY82-820-56-00-562186.4021 KENDAL PRINT-LOGO STAMP82-000-24-00-248032.9022 AMAZON-PRINTER FILAMENTS,82-000-24-00-2480151.4523 PAPER, DOUBLE SIDED TAPE,** COMMENT **24 CARDSTOCK, STORAGE BAGS** COMMENT **25 AMAZON-RECEIPT PAPER82-820-56-00-561064.9926 AMAZON-COOKIES, BAGS, LOLIPOPS 82-000-24-00-248034.05INVOICE TOTAL:2,973.56 *122521-S.GAYLE11/30/21 01 AMAZON-PROJECTOR WITH CASE01-110-56-00-5610189.9902 RIVERFRONT-COMM/DEV NEW25-212-60-00-6070300.0003 VEHICLE LICENSE FEES** COMMENT **INVOICE TOTAL:489.99 *122521-S.IWANSKI 11/30/21 01 YORKVILLE POST-POSTAGE82-820-54-00-545223.72INVOICE TOTAL:23.72 *122521-S.REDMON 11/30/21 01 JACKSON HIRSCH-LAMINATING FILM 79-795-56-00-5610190.46Total for All Highlighted Library Invoices: $3,772.72Page 10 of 43
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 01/04/22UNITED CITY OF YORKVILLETIME: 12:47:31CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/10/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105114 BAKTAYBAKER & TAYLOR203630928812/01/21 01 BOOKS84-840-56-00-5686959.22INVOICE TOTAL:959.22 *203631021012/02/21 01 BOOKS84-840-56-00-5686518.17INVOICE TOTAL:518.17 *203632640712/06/21 01 BOOKS84-840-56-00-5686449.39INVOICE TOTAL:449.39 *203635846211/24/21 01 BOOKS84-840-56-00-5686688.00INVOICE TOTAL:688.00 *203637318812/06/21 01 BOOKS84-840-56-00-5686618.17INVOICE TOTAL:618.17 *203637936812/13/21 01 BOOKS84-840-56-00-5686379.44INVOICE TOTAL:379.44 *203639412212/16/21 01 BOOKS84-840-56-00-5686748.81INVOICE TOTAL:748.81 *203641046612/20/21 01 BOOKS84-840-56-00-5686773.94INVOICE TOTAL:773.94 *CHECK TOTAL:5,135.14105115 LIBRARYF LIBRARIES FIRST813012/09/21 01 ANNUAL MUSEUM PASS RENEWAL82-820-54-00-546075.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00105116 LLWCONSU LLOYD WARBERPage 11 of 43
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 01/04/22UNITED CITY OF YORKVILLETIME: 12:47:31CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/10/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105116 LLWCONSU LLOYD WARBER1051512/29/21 01 EXPANDING DIGITAL INCLUSION82-820-56-00-5635450.00INVOICE TOTAL:450.00 *1051612/29/21 01 DEC 2021 ON SITE IT SUPPORT82-820-54-00-5462450.00INVOICE TOTAL:450.00 *CHECK TOTAL:900.00105117 MIDWTAPE MIDWEST TAPE50136181212/03/21 01 AUDIO BOOKS84-840-56-00-568379.9802 DVDS84-840-56-00-568560.48INVOICE TOTAL:140.46 *50140037912/11/21 01 DVD84-840-56-00-568529.99INVOICE TOTAL:29.99 *50142703212/16/21 01 AUDIO BOOK84-840-56-00-568339.9902 DVDS84-840-56-00-568542.23INVOICE TOTAL:82.22 *50147151012/27/21 01 DVDS84-840-56-00-568562.47INVOICE TOTAL:62.47 *CHECK TOTAL:315.14105118 PROQUEST PROQUEST INFORMATION7069739301/01/22 01 ANCESTRY DATABASE RENEWAL82-820-54-00-54601,392.56INVOICE TOTAL:1,392.56 *CHECK TOTAL:1,392.56105119 TODAYSTODAY'S BUSINESS SOLUTIONS INCPage 12 of 43
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 01/04/22UNITED CITY OF YORKVILLETIME: 12:47:31CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/10/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105119 TODAYSTODAY'S BUSINESS SOLUTIONS INC1263712/14/21 01 TOWER MAINTENANCE AGREEMENT82-820-54-00-5462325.0002 RENEWAL** COMMENT **INVOICE TOTAL:325.00 *CHECK TOTAL:325.00105120 YOUNGMMARLYS J. YOUNG12132101/01/22 01 12/13/21 LIB MEETING MINUTES 82-820-54-00-546263.25INVOICE TOTAL:63.25 *CHECK TOTAL:63.25TOTAL AMOUNT PAID:8,206.09Page 13 of 43
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,293.07 - 17,293.07 1,897.43 880.14 20,070.64 FINANCE11,519.62 - 11,519.62 1,296.49 514.07 13,330.18 POLICE129,257.13 6,457.13 135,714.26 665.50 9,788.55 146,168.31 COMMUNITY DEV.21,089.08 - 21,089.08 2,393.00 1,592.74 25,074.82 STREETS17,560.51 - 17,560.51 1,950.97 1,287.12 20,798.60 BUILDING & GROUNDS2,095.20 - 2,095.20 249.44 171.76 2,516.40 WATER17,941.71 206.25 18,147.96 2,016.26 1,322.27 21,486.49 SEWER10,059.40 18.74 10,078.14 1,119.67 734.99 11,932.80 PARKS25,570.05 - 25,570.05 2,802.16 1,901.09 30,273.30 RECREATION16,142.69 - 16,142.69 1,595.05 1,211.45 18,949.19 LIBRARY16,704.91 - 16,704.91 1,191.68 1,237.11 19,133.70 TOTALS285,233.37$ 6,682.12$ 291,915.49$ 17,177.65$ 20,641.29$ 329,734.43$ TOTAL PAYROLL329,734.43$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 10, 2021Page 14 of 43
REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$908.34$ -$69.49$ 977.83$ ALDERMAN3,900.00 -3,900.00-298.35 4,198.35 ADMINISTRATION17,245.37 -17,245.37 1,899.29 879.58 20,024.24 FINANCE13,002.11 -13,002.11 1,444.53 614.97 15,061.61 POLICE121,461.28 2,136.73 123,598.01 676.50 8,840.33 133,114.84 COMMUNITY DEV.25,158.09 -25,158.09 2,795.08 1,869.59 29,822.76 STREETS18,581.92 -18,581.92 2,064.45 1,365.26 22,011.63 BUILDING & GROUNDS2,095.20 -2,095.20 232.78 160.28 2,488.26 WATER17,941.71 96.34 18,038.05 2,004.04 1,313.87 21,355.96 SEWER10,059.40 -10,059.40 1,117.59 733.55 11,910.54 PARKS25,131.15 -25,131.15 2,742.30 1,859.86 29,733.31 RECREATION17,535.69 -17,535.69 1,722.82 1,310.36 20,568.87 LIBRARY17,805.67 -17,805.67 1,191.68 1,321.29 20,318.64 TOTALS290,825.93$ 2,233.07$ 293,059.00$ 17,891.06$ 20,636.78$ 331,586.84$ TOTAL PAYROLL331,586.84$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 23, 2021Page 15 of 43
Library CC Check Register (Pages 1 ‐ 4)12/25/2021 $3,772.72
Library Check Register (Pages 5 ‐ 7)01/10/2022 8,206.09
IPRF ‐ Jan 2022 Workers Comp 12/14/2021 928.32
Nicor ‐11/01/21‐12/01/21 services 12/21/2021 2,630.21
TOTAL BILLS PAID: $15,537.34
DATE
Bi‐weekly (Page 8)12/10/2021 $19,133.70
Bi‐weekly (Page 9)12/23/2021 20,318.64
TOTAL PAYROLL:$39,452.34
TOTAL DISBURSEMENTS:$54,989.68
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, January 10, 2022
ACCOUNTS PAYABLE
Page 16 of 43
DATE: 01/04/2022 UNITED CITY OF YORKVILLE PAGE: 1TIME: 13:32:10 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2022ACTIVITY THROUGH FISCAL PERIOD 08PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2021 BEGINNING BALANCE 49,510.6802 AP-210625MB 06/23/2021 96 IREAD-SUMMER READING PROGRAM FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 44.3006/23/2021 97 AMAZON-KALEIDOSCOPE SHAPES FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 16.5806/23/2021 98 GRACE-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 40.0006/23/2021 99 AMAZON-FIRE TABLETS AND FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 121.9606/23/2021 100 AMAZON-PONY BEADS FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 4.6706/23/2021 101 AMAZON-MATERIALS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 144.22GJ-210630LB 07/06/2021 05 June 2021 Deposits 20.00_________________________________TOTAL PERIOD 02 ACTIVITY 371.73 20.0003 AP-2101725M 07/26/2021 191 AMAZON-BOOKS FIRST NATIONAL BANK 900107 072521-S.AUGUSTINE 49.39GJ-210730LB 08/04/2021 03 July 2021 Deposits 60.00_________________________________TOTAL PERIOD 03 ACTIVITY 49.39 60.0004 AP-210825M 08/19/2021 257 AMAZON-BOOKS FIRST NATIONAL BANK 900108 082521-D.DEBORD 73.1808/19/2021 258 MAGNETS ON THE CHEAP-MAGNETS FIRST NATIONAL BANK 900108 082521-D.DEBORD 21.3908/19/2021 259 AMAZON-ROLLING CARTS FIRST NATIONAL BANK 900108 082521-D.DEBORD 122.8408/19/2021 260 DOLLAR TREE-MATERIALS FOR FIRST NATIONAL BANK 900108 082521-J.WEISS 39.0008/19/2021 261 HOME DEPO-SIGNS, HOLDERS FIRST NATIONAL BANK 900108 082521-J.WEISS 33.9108/19/2021 262 AMAZON-CANOPY TENT FIRST NATIONAL BANK 900108 082521-S.AUGUSTINE 264.95GJ-210831LB 09/02/2021 06 Aug 2021 Deposits 2,508.37_________________________________TOTAL PERIOD 04 ACTIVITY 555.27 2,508.3705 AP-210913 09/07/2021 01 REIMBURSEMENT FOR PURCHASE OF SHELLY AUGUSTINE 105064 REINER-REIMB 50.0009/07/2021 02 BOOKS BAKER & TAYLOR 105065 2036065986 559.7609/07/2021 03 BOOKS BAKER & TAYLOR 105065 2036074948 555.4309/07/2021 04 BOOKS BAKER & TAYLOR 105065 2036085941 384.20AP-210925M 09/20/2021 186 AMAZON-BASEBALL CAPS FIRST NATIONAL BANK 900109 092521-S.AUGUSTINE 26.96_________________________________TOTAL PERIOD 05 ACTIVITY 1,576.35 0.0006 AP-211011 10/07/2021 01 BOOKS BAKER & TAYLOR 105075 2036157903 699.1210/07/2021 02 BOOKS BAKER & TAYLOR 105075 2036165277 488.2410/07/2021 03 BOOKS BAKER & TAYLOR 105075 2036181924 317.6410/07/2021 04 AUDIO BOOK MIDWEST TAPE 105078 501046566 29.99AP-211025M 10/20/2021 218 AMAZON-BOOKS FIRST NATIONAL BANK 900110 102521-D.DEBORD 100.6410/20/2021 219 METERNALLY-ACTIVITY CARD KITS FIRST NATIONAL BANK 900110 102521-G.HIX 178.4810/20/2021 220 AMAZON-BOOKS FIRST NATIONAL BANK 900110 102521-S.AUGUSTINE 40.70GJ-211031LB 11/02/2021 06 Oct 2021 Deposits 2,054.12_________________________________TOTAL PERIOD 06 ACTIVITY 1,854.81 2,054.1207 AP-211108 11/02/2021 01 BOOKS BAKER & TAYLOR 105084 2036223476 16.0911/02/2021 02 BOOKS BAKER & TAYLOR 105084 2036269015 61.21AP-211125M 11/17/2021 255 AMAZON-BOOKS FIRST NATIONAL BANK 900111 112521-D.DEBORD 65.3311/17/2021 256 AMAZON-RETURNED BOOK CREDIT FIRST NATIONAL BANK 900111 112521-D.DEBORD 46.0211/17/2021 257 ESPECIAL NEEDS-VISION BOARD FIRST NATIONAL BANK 900111 112521-G.HIX 144.0011/17/2021 258 AMAZON-BADGE BUTTONS FIRST NATIONAL BANK 900111 112521-S.AUGUSTINE 42.9911/17/2021 259 AMAZON-3-D PRINTER FIRST NATIONAL BANK 900111 112521-S.AUGUSTINE 230.9911/17/2021 260 AMAZON-RETURNED BOOK CREDITS FIRST NATIONAL BANK 900111 112521-S.AUGUSTINE 40.70Page 17 of 43
DATE: 01/04/2022 UNITED CITY OF YORKVILLE PAGE: 2TIME: 13:32:10 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2022ACTIVITY THROUGH FISCAL PERIOD 08PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 GJ-211130LB 12/01/2021 05 Nov 2021 Deposits 1,344.00_________________________________TOTAL PERIOD 07 ACTIVITY 560.61 1,430.7208 AP-211213 12/06/2021 01 AUDIO BOOK MIDWEST TAPE 105107 501241478 25.99AP-211225M 12/16/2021 260 AMAZON-RETURNED BOOK CREDIT FIRST NATIONAL BANK 900112 122521-D.DEBORD 11.9912/16/2021 261 TARGET-POLAR EXPRESS READ IN FIRST NATIONAL BANK 900112 122521-J.WEISS 54.4612/16/2021 262 DOLLAR TREE-POLAR EXPRESS READ FIRST NATIONAL BANK 900112 122521-J.WEISS 61.0012/16/2021 263 KENDAL PRINT-LOGO STAMP FIRST NATIONAL BANK 900112 122521-S.AUGUSTINE 32.9012/16/2021 264 AMAZON-PRINTER FILAMENTS, FIRST NATIONAL BANK 900112 122521-S.AUGUSTINE 151.4512/16/2021 265 AMAZON-COOKIES, BAGS, LOLIPOPS FIRST NATIONAL BANK 900112 122521-S.AUGUSTINE 34.05GJ-211231LB 01/04/2022 06 Dec 2021 Deposits 1,457.84_________________________________TOTAL PERIOD 08 ACTIVITY 359.85 1,469.83TOTAL ACCOUNT ACTIVITY 5,328.01 7,543.04ENDING BALANCE 51,725.71GRAND TOTAL 0.00 51,725.71TOTAL DIFFERENCE 0.00 51,725.71Page 18 of 43
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67%Year-to-Date FISCAL YEAR 2022 ACCOUNT NUMBER DESCRIPTIONMay-21June-21July-21August-21 September-21 October-21 November-21 December-21Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 36,449 366,781 11,201 30,247 312,477 11,654 5,438 -774,248 776,734 99.68%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE39,429 396,774 12,117 32,721 338,029 12,607 5,883 -837,560 836,024 100.18%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX2,085 -1,519 193 -2,531 -525 6,8545,250130.55%82-000-41-00-4160 FEDERAL GRANTS----764 ---764- 0.00%82-000-41-00-4170 STATE GRANTS---24,958 ----24,958 21,151 118.00%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES557 485 238 1,215 152 1,466 228 141 4,4818,50052.72%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS1,435 991 -2,735 -1,431 -799 7,3918,50086.96%82-000-44-00-4422 COPY FEES271 297 -547 287 212 107 135 1,8573,80048.87%82-000-44-00-4438 PROGRAM FEES---11 -3 7 5 26- 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS41 44 64 61 72 85 86 89 5422,00027.11%82-000-45-00-4550 GAIN ON INVESTMENT----355 ---355- 0.00%Miscellaneous82-000-48-00-4820 RENTAL INCOME----75 ---751,7504.29%82-000-48-00-4850 MISCELLANEOUS INCOME98 374 175 360 249 245 111 206 1,8182,00090.90%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL1,775 1,775 2,139 1,775 1,775 1,774 872 928 12,815 26,993 47.48%TOTAL REVENUES: LIBRARY 82,141 767,522 27,453 94,824 654,234 32,009 12,733 2,829 1,673,745 1,692,702 98.88%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES17,137 17,567 19,173 21,179 21,452 32,178 21,452 21,452 171,590 286,470 59.90%82-820-50-00-5015 PART-TIME SALARIES12,796 12,339 12,568 12,770 11,441 21,376 13,189 13,058 109,539 195,544 56.02%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,904 1,952 2,130 2,353 2,383 3,575 2,383 2,383 19,064 32,180 59.24%82-820-52-00-5214 FICA CONTRIBUTION2,219 2,217 2,357 2,521 2,440 4,021 2,574 2,558 20,908 35,685 58.59%82-820-52-00-5216 GROUP HEALTH INSURANCE11,119 12,186 6,145 7,145 7,266 6,543 6,047 (1,067) 55,385 105,501 52.50%82-820-52-00-5222 GROUP LIFE INSURANCE-66 -131 -52 47 -29537778.36%82-820-52-00-5223 DENTAL INSURANCE-1,439 480 554 517 517 517 -4,0217,07956.81%82-820-52-00-5224 VISION INSURANCE34 72 -228 -78 78 -4901,08845.05%82-820-52-00-5230 UNEMPLOYMENT INSURANCE--364 -----3641,00036.40%82-820-52-00-5231 LIABILITY INSURANCE2,114 1,775 1,775 1,775 1,775 1,774 872 928 12,790 25,993 49.21%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES----20 260 -22 3023,00010.06%82-820-54-00-5415 TRAVEL & LODGING------82 20 1021,5006.78%82-820-54-00-5426 PUBLISHING & ADVERTISING--167 -----1672,5006.68%82-820-54-00-5440 TELECOMMUNICATIONS-426 -252 293 161 600 161 1,8937,20026.29%82-820-54-00-5452 POSTAGE & SHIPPING-12 6 180 34 6 131 24 39375052.36%82-820-54-00-5460 DUES & SUBSCRIPTIONS569 1,371 1,492 13 172 1,863 155 13 5,64711,000 51.34%82-820-54-00-5462 PROFESSIONAL SERVICES1,262 2,982 2,767 3,973 4,312 1,157 4,996 6,736 28,185 40,000 70.46%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2022 BUDGET REPORTFor the Month Ended December 31, 2021Page 19 of 43
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67%Year-to-Date FISCAL YEAR 2022 ACCOUNT NUMBER DESCRIPTIONMay-21June-21July-21August-21 September-21 October-21 November-21 December-21Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2022 BUDGET REPORTFor the Month Ended December 31, 202182-820-54-00-5466 LEGAL SERVICES- - - 2,138 - - 788 - 2,925 3,000 97.50%82-820-54-00-5468 AUTOMATION2,534 - 4,748 - - - 4,464 - 11,747 20,000 58.73%82-820-54-00-5480 UTILITIES- - 2,406 1,343 1,392 1,600 2,145 2,630 11,516 12,351 93.24%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE1,033 2,347 5,905 2,775 270 1,635 5,977 - 19,942 50,000 39.88%82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 454 193 168 866 554 65 511 2,811 8,000 35.14%82-820-56-00-5620 OPERATING SUPPLIES- 446 - - 240 36 29 125 875 4,000 21.88%82-820-56-00-5621 CUSTODIAL SUPPLIES- 28 103 169 289 26 692 428 1,734 7,000 24.78%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - 807 - 2,043 125 2,975 2,000 148.73%82-820-56-00-5671 LIBRARY PROGRAMMING - 26 180 - - - 97 - 303 2,000 15.15%82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - - - 20 20 300 6.67%82-820-56-00-5685 DVD'S - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS - - - 272 - 69 22 10 373 1,500 24.89%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 75,000 75,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 8,338 - - - - - 8,338 16,675 16,675 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 645,000 645,000 645,000 100.00%82-820-99-00-8050 INTEREST PAYMENT - 51,775 - - - - - 51,775 103,550 103,550 100.00%TOTAL FUND REVENUES82,141 767,522 27,453 94,824 654,234 32,009 12,733 2,829 1,673,745 1,692,702 98.88%TOTAL FUND EXPENDITURES52,721 118,916 63,548 59,939 55,969 77,482 69,446 830,251 1,328,271 1,709,443 77.70%FUND SURPLUS (DEFICIT)29,420 648,606 (36,095) 34,884 598,266 (45,473) (56,713) (827,422) 345,474 (16,741) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES10,300 10,300 13,150 16,650 9,750 11,800 13,250 4,000 89,200 50,000 178.40%84-000-45-00-4500 INVESTMENT EARNINGS13 14 16 16 16 18 17 17 128 200 63.92%84-000-48-00-4850 MISCELLANEOUS INCOME- 31 - - - - - - 31 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL10,313 10,346 13,166 16,666 9,766 11,818 13,267 4,017 89,359 50,200 178.01%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,500 0.00%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - - - 9,600 9,499 19,099 15,000 127.33%84-840-56-00-5683 AUDIO BOOKS - 20 265 231 210 425 888 475 2,514 3,500 71.82%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 34 - 11 45 500 8.99%84-840-56-00-5685 DVD'S - 121 181 261 241 204 163 485 1,657 3,000 55.22%84-840-56-00-5686 BOOKS - 2,239 1,090 2,386 4,892 1,134 4,226 4,218 20,186 50,000 40.37%84-840-60-00-6020 BUILDING IMPROVEMENTS - - - 866 - - 18,050 18,916 20,000 94.58%TOTAL FUND REVENUES 10,313 10,346 13,166 16,666 9,766 11,818 13,267 4,017 89,359 50,200 178.01%TOTAL FUND EXPENDITURES - 2,380 1,537 3,743 5,343 1,798 14,878 32,738 62,417 95,500 65.36%FUND SURPLUS (DEFICIT) 10,313 7,965 11,629 12,922 4,423 10,020 (1,611) (28,721) 26,943 (45,300) Page 20 of 43
May June July August September October November December January February March April202120212021202120212021202120212022202220222022Library Operations Old Second $ 408,881 $ 719,168 $ 671,242 $ 652,233 $ 961,222 $ 934,436 $ 878,416 $ 751,834 Building Development FeesOld Second169,954 177,116 185,896 195,318 206,641 214,612 211,551 192,080 Library Operations IMET *4,126 4,126 4,126 4,126 3,771 3,771 3,771 3,771 Library Operations Illinois Funds 258,149 258,154 258,159 283,122 283,127 283,133 283,139 283,153 Total: $ 841,109 $ 1,158,565 $ 1,119,422 $ 1,134,798 $ 1,454,761 $ 1,435,952 $ 1,376,878 $ 1,230,838 $- $- $- $- * RestrictedPAYROLL1ST PAY PERIOD16,883$ $ 16,937 $ 17,551 $ 19,276 $ 18,994 $ 20,213 $ 20,113 $ 19,134 2ND PAY PERIOD17,173 17,137 18,677 19,547 18,723 20,615 19,487 20,319 3RD PAY PERIOD- - - - - 20,323 - - Total34,056$ 34,074$ 36,228$ 38,824$ 37,717$ 61,151$ 39,599$ 39,452$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARY CASH STATEMENTAs of December 31, 2021FISCAL YEAR 2022Page 21 of 43
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December YTD % of FY 2022
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,611,808$ 99.94% 1,612,758$ 1,561,523$ 3.22%
Intergovernmental
Personal Property Replacement Tax 525$ 6,854$ 130.55%5,250$ 3,225$ 112.52%
State Grants - 25,722 121.61% 21,151 21,151 21.61%
Total Intergovernmental 525$ 32,576$ 123.39% 26,401$ 24,376$ 33.64%
Library Fines 141$ 4,481$ 52.72%8,500$ 2,291$ 95.62%
Charges for Services
Library Subscription Cards 799$ 7,391$ 86.96%8,500$ 2,831$ 161.11%
Copy Fees 135 1,857 0.00%-$ 1,121$ 65.60%
Program Fees 5 26 0.69%3,800 2 1220.00%
Total Charges for Services 939$ 9,275$ 75.40% 12,300$ 3,954$ 134.56%
Investment Earnings 89$ 897$ 44.84%2,000$ 1,027$ -12.65%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - 75 4.29%1,750 - 0.00%
Miscellaneous Income 206 1,818 90.90%2,000 374 385.67%
Transfer In 928 12,815 47.48% 26,993 18,104 -29.21%
Total Miscellaneous & Transfers 1,134$ 14,708$ 47.84% 30,743$ 18,478$ -20.40%
Total Revenues and Transfers 2,829$ 1,673,745$ 98.88% 1,692,702$ 1,611,649$ 3.85%
Expenditures
Library Operations 830,251$ 1,328,271$ 77.70%1,709,443$ 1,340,823$ -0.94%
50 Salaries 34,511 281,129 58.32% 482,014 311,533 -9.76%
52 Benefits 4,804 113,317 54.24% 208,903 121,663 -6.86%
54 Contractual Services 9,605 84,508 55.23% 153,001 67,709 24.81%
56 Supplies 1,219 9,092 35.93% 25,300 12,829 -29.13%
99 Debt Service 780,113 840,225 100.00% 840,225 827,088 1.59%
Total Expenditures and Transfers 830,251$ 1,328,271$ 77.70% 1,709,443$ 1,340,823$ -0.94%
Surplus(Deficit)(827,422)$ 345,474$ (16,741)$ 270,827$
*December represents 67% of fiscal year 2022
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended December 31, 2021 *
Fiscal Year 2021
For the Month Ended Dec 31, 2020
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YPL Director’s Report For December 2021
Recap of Year’s Activities
• Sending out letters to new homeowners welcoming them to the community and information
about the library.
• Staff vaccinations for all
• Upgraded equipment and services
o Fax/scan station
o Remote printing
o Key fob entry system
o New alarm panel
o HVAC control system
o New phone system
o New website
o New cameras and server
• Quarantining books and materials
• 2 hours cleaning/sanitizing
• Continued curbside services
• Welcomed back the Friends of the Library Book Sale
• Welcomed 4 new board members
• Expanding library hours
• 1st YPL Community Fest
• Creation of the YPL Pop-Up Library
• 1st Art & Poetry Day
• Updated/add policies
o Disaster Plan
o Personnel Policy
o Policy Against Harassment
o Library Director Succession Plan
o Tutor Policy
• Worked with the City and Police Department to install cable to overflow parking lot
• Cost savings to library
o New vendor for custodial supplies at a considerable savings
o Renewing elevator contract at 2017 pricing
• Awarded $10,000 technology grant to provide laptops and hotspots for circulation
Upcoming Events/Programs
Please see the following document on upcoming adult programs
2022 Winter community Read: Read to Feed starts Jan 3- Feb 28. We are partnering with the YPL Friends
of the Library to challenge the community to read 50,000 minutes. If we meet that challenge, the
Friends will donate $100 to the Kendall County Food Pantry. Register for this program online to record
your minutes.
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MLK day will have a drop-in storytime and craft. The T.A.G. (teen advisory group) will have a MLK art
display. The group will be focusing on “Be The Change” by giving back to the community. They will meet
on Jan 4 and Jan 18 to create and plan programs with a focus on giving back. There will be a take home
MLK craft for families. A scavenger hunt to explore the library leading to quotes by MLK.
Mini Golf FUN Raiser is scheduled for Sun, Feb 6 11-4 – TBD if it will be possible to host this event given
the current COVID positivity rates rising in the county.
Outreach
YPD will be doing a blood drive in our meeting room on Wed, Feb 2 from 12-7.
I will be attending ILA’s West Suburban Legislative Meet-Up virtually on Mon, Jan 24, 2022. This webinar
will provide libraries the opportunity to meet our legislators and hear their thoughts about issues
affecting libraries in our area. All elected officials on the state and federal level are invited to attend.
Library Operations
We had a decorative window panel blow off the building on Fri, Dec 10 in the evening. I called the City
and sent a photo to Eric who had Steve come look at it. It took a few days to get someone to say that it
was something that they could take care of. The company that the city found came out on Thurs, Dec
30 and was able to put the panel back into place and secure it to the building.
Ted came over after the panel blew off the building to check out our roof top for any damage by the
windstorm. He did not find any damage.
TK Elevator was here to perform quarterly maintenance.
Looking to get 3 master keys made. True Value wouldn’t make a key and said we needed a bonded
locksmith and referred me to Walden Lock in Plano. I was told by them that I would need to buy a box
of blanks (50) and the cost would be around $400. This is put on hold for now.
Ted has been doing a bit of leaf cleanup around the library this month. He estimates that he spends
around 3-4 hours a week at the library doing small maintenance jobs.
R.J. O’Neil was here to do winter PM on our HVAC units. They will have to come back to replace a belt &
filter that they will have to order. While they were here Ted talked to them about an exhaust fan on the
roof that is not working. They will be placing a work order to come take a look at that when they
replace the belt & filter.
Staff & Training
We had cake and flowers for Amy’s last day this month. We are very sorry to see her go. She was an
asset to the Library and will be greatly missed.
We have only had 2 people apply for the PT Adult Reference Desk position. We have an interview
scheduled for 1/6/22.
We are currently struggling with several staff member who are out due COVID or exposure to someone
in their family with COVID.
Page 26 of 43
Other
We will be filing the Per Capita Grant this week with the State.
Our RAILS book delivery system has been cancelled/delayed several times this month due to lack of staff
available to work because of COVID.
We will not be renewing one of our databases – Gale $3,000 because of lack of use in the past few
years.
December 2021 Programs
Youth Programs:
18 Children’s programs with 451 attending (2 book clubs, Homeschool book club, 3 story times,
Window Art, Gingerbread Man Hunt, Escape Room, Tots-and-toddlers, Lego club, Read with Paws,
Preschool Zone, Literacy Center, Polar Express, New Year Party, Santa visit, Read-In)
2 passive Children’s program with 111 attending (2 FB Spanish Story Times)
4 Teen program with 29 attending, (TAG, Teen Book club, Harry Potter Book Club, Read-IN,)
3 passive Teen programs with 20 attending (Book Recommendation with Cocoa, color pages, 3D
printer)
TAG packed stockings for Project 311 and seniors. Read-In: teens provided an individual story time for
our youth. 9 teens volunteered for this.
Note: Read and return area is available at Kendall County Courthouse, Mutual Ground, Yorkville Soap
Bar Laundromat, and Kendall County community Food Pantry.
Adult Programs:
10 programs with 92 attending
12/2 Chair Yoga – 12
12/3 Roaming Readers – 4
12/7 Threads – 6
12/8 Lunch Bunch – 9
12/16 Chair Yoga – 20
12/16 Mne’s Book Club – 9
12/17 Roaming Readers – 4
12/28 Creative writing - 8
Meeting Room Usage: Rentals- 0; Library use- 12; Community use- 4; Zoom meets-4
Museum pass: 4
Proctored tests: 0
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits
Page 27 of 43
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Page 28 of 43
YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals web holds
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 13,586 811 5,836 5,581 255 335 1,834 5,581 600 1,450 316 432 73
JUNE 16,858 1,126 8,136 7,771 365 336 1,777 6,609 673 1,419 357 285 134
JUL 15,470 945 6,932 6,573 359 346 1,630 6,562 621 1,294 333 361 130
AUG 14,938 1,083 1,741 6,527 6,211 316 293 1,713 6,405 683 1,351 398 332 91
SEP 12,748 1,001 1,655 5,142 4,822 320 356 1,685 5,565 667 1,343 229 384 94
OCT 12,129 912 1,488 5,327 5,064 263 382 1,572 4,842 642 1,208 380 400 75
NOV 11,559 890 1451 4,966 4,740 226 293 1,468 4,832 610 1,143 385 319 70
DEC 10,571 744 1324 4,481 4,227 254 255 1,363 4,472 494 1,050 309 444 42
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 16 21 3 5 23 82 40 784 402 298 0 5 9
JUN 94 86 2 3 30 79 30 796 439 280 0 14 4
JUL 31 17 2 3 23 82 35 758 463 286 1 23 11
AUG 123 74 1 11 25 103 31 819 491 278 0 8 7
SEP 46 33 1 1 15 72 31 842 519 305 3 17 15
OCT 204 125 1 6 17 64 29 850 513 294 1 9 10
NOV 4 1 1 1 19 109 31 679 493 288 0
DEC 73 15 0 0 21 65 28 668 512 270 0
JAN
FEB
MAR
APR
Totals
Page 29 of 43
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 3,889 5124 4480 3670 5445 4624 4443 3931
CURBSIDE PATRONS 38 20 22 24 40 35 21 14
HOME DELIVERY 2 2 3 4 3 1 0 0
CARDS ISSUED THROUGH WEBSITE 5 9
NUMBER OF CHILDREN'S PROGRAMS 12 25 21 16 20 19 16 18
CHILDREN'S ROGRAM ATTENDANCE 180 804 875 432 393 480 333 451
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 16 7 8 2 1 2 2 2
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 819 617 2226 92 17 168 111 100
NUMBER OF YA PROGRAMS 4 7 14 6 1 6 3 4
YA PROGRAM ATTENDANCE 21 62 88 46 3 26 20 29
NUMBER OF YA PASSIVE PROGRAMS 2 0 1 1 1 2 4 3
YA PASSIVE PROGRAM ATTENDANCE 10 0 1 0 4 15 40 20
YOUTH SUMMER/WINTER READING 377
NUMBER OF ADULT PROGRAMS 5 6 6 6 10 10 10 8
ADULT PROGRAM ATTENDANCE 39 67 67 126 130 88 92 72
Fest 150+
NUMBER OF ADULT PASSIVE PROGRAMS 1display
ADULT PASSIVE PROGRAM ATTENDANCE 550
ADULT SUMMER/WINTER READING
MEETING ROOM USE:Library 11 27 26 23 15 16 18 12
Community 3 2 1 3 2 4 7 4
Rental 1 1
BOARD ROOM USE 11 2 4 3 2
STUDY ROOM USE 21 36 6 32 49 60 21 57
MUSEUM PASS 9 11 9 4 7 2 4
YOUTH COMPUTER SESSIONS 23 39 18 16 20 13 6
ADULT COMPUTER SESSIONS 211 189 257 229 185 159 182
FRIENDS VOLUNTEER HOURS 104 67 76 100 376 93 41
YOUTH VOLUNTEER HOURS 9
IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
Page 30 of 43
902 Game Farm Rd - Yorkville, IL 60560
(630) 553-4354 - www.yorkville.lib.il.us
Adult Programs
January - March 2022
“Threads & More” Group — 10 am
(Meets on the 1st Tues of each month)
Jan 4, Feb 1, and March 1
Adult Creative Writing Group — 7 pm
Come join this group of people who are
passionate about words. The group’s
intent is to create a positive,
encouraging, honest, and fun atmos-
phere that will support and motivate
each person to achieve excellence in
writing.
No registration necessary.
Monday Movie Madness!
(Over for More Programs)
Men’s Book Club — 7 pm
(Meets on the 3rd Thurs of each month)
Jan 20—Migrations,
by Charlotte
McConaghy
Feb 17— The Shadow
of the Wind,
by Carlos Ruiz Zafon
March 17—Sapiens: A
Brief History of
Humankind,
by Yuval Noah Harari
Lunch Bunch — Noon
(Meets on the 2nd Wed of each month)
This group is a combination of people who
like to knit, crochet, quilt, sew, or needle-
point. Just bring your unfinished project to
work on during the meeting. No registra-
tion necessary.
Friends of the Library
Meeting — Mon, Jan 10, Feb
14, & March 14 @ 10 am
The Friends of the Yorkville Public
Library is a nonprofit group commit-
ted to supporting and promoting the
Library. Join them for their next meet-
ing. Newcomers always welcome!
Jan 31 —
A Beautiful Day
in the Neighborhood
Enjoy an afternoon movie with your friends.
Registration required.
Jan 12—The Little Old
Lady Who Broke All the
Rules, by Catherina
Ingelman-Sundberg
Feb 9— Razorblade
Tears, by S.A. Cosby
March 9—The Magic
Strings of Frankie
Presto, by Mitch Albom
Feb 28 —
Dark Waters
March 28 —
The Courier
Jan 6, 13, 20 & 27
Feb and March dates TBD
Registration required.
Sponsored by the Friends of
the Library.
January Wellness — Chair Yoga
Every Thursday in January @ 10:15 am
Start the year off right with Chair Yoga!
• reduce inflammation
• lower blood pressure
• improve balance
• increase strength and flexibility
“Maker Tuesday” Craft Programs — Tues, Jan 18, Feb 15, & March 15 @ 10 am OR 6:30 pm
Come try this fun, new craft program! In January, learn 12 ways to creatively repurpose and craft with holiday
cards; learn how to make a pop-up card in February, and in March, make a beautiful, green leather, braided bracelet
or cuff. Registration required.
Roaming Readers — 9 am
(Every other Friday — Jan 7, Jan
21, Feb 4, Feb 18, March 4 &
March 18)
Meet at Hoover Forest Preserve
(11285 W Fox Rd, Yorkville) for a
walk and to talk about books!
Park and meet in the first lot
(closest to Fox Rd) and walk from
there.
Registration required.
Weather permitting.
(Meets on the 4th Tues of each month)
Jan 25, Feb 22, and March 22
Page 31 of 43
902 Game Farm Rd - Yorkville, IL 60560
(630) 553-4354 - www.yorkville.lib.il.us
Adult Programs
January - March 2022
Martin Luther King & the October Surprise — Wed, Jan 12 @ 7 pm via Zoom
Jenny Lawson — Wed, March 30 @ 7 pm via Zoom
Join bestselling author, blogger, and humorist Jenny Lawson for a discussion about her books,
Let’s Pretend This Never Happened, Furiously Happy, and You are Here. Her
latest book, Broken (in the best possible way), is about not just dealing with,
but celebrating the strange and broken parts of ourselves.
This event is made possible by Illinois Libraries Present, a statewide collaboration between
public libraries offering high-quality events.
Sponsored by the Friends of the Library. Registration required to receive Zoom link.
Join bestselling author Jasmine Guillory as she discusses the importance of the modern rom-
com. Jasmine Guillory is a writer, lawyer, and New York Times bestselling author of six ro-
mance novels, including The Wedding Date, The Proposal, and While We Were Dating. NPR
called The Proposal, “Rollicking, charming, and infinitely zesty.” Her work has appeared in O,
The Oprah Magazine, Cosmopolitan, Bon Appetit, and Time. She lives in Oakland, California.
This event is made possible by Illinois Libraries Present, a statewide collaboration between
public libraries offering high-quality events. Sponsored by the Friends of the Library.
Registration required to receive Zoom link.
Jasmine Guillory — Wed, Feb 16 @ 7 pm via Zoom
Silvia Moreno-Garcia — Wed., Jan 26 @ 7 pm via Zoom
The bestselling and award-winning author of Mexican Gothic discusses her newest book, Velvet
Was the Night, and her genre-defying mashups of cultural noir and Lovecraftian horror. Velvet
Was the Night is one of The New York Times' 100 Notable Books of 2021. Silvia Moreno-
Garcia will be joined in conversation by author Gus Moreno.
This event is made possible by Illinois Libraries Present, a statewide collaboration between
public libraries offering high-quality events.
Sponsored by the Friends of the Library. Registration required to receive Zoom link.
As the Sensational Sixties loomed, the election of 1960 was the gateway to a decade of
incredible transformation. As the candidates made their last-ditch efforts, previously
unknown factors were revealed: the growing movement of sit-ins and the increasing
stature of Dr. Martin Luther King.
To learn more, join Clarence Goodman for Martin Luther King & the October Surprise.
Sponsored by the Friends of the Library. Registration required to receive Zoom link.
Environmental concerns, our changing definition of beauty, and mowing fatigue are
causing many homeowners to rethink their yards. Join professional landscaper and
garden coach Julie Janoski to explore a variety of creative, beautiful ways to shrink
or replace your lawn.
This program is cosponsored by the Yorkville Garden Club and the Friends of the
Library. Registration is required.
Amazing Alternatives to the Traditional Lawn — Thurs, March 3 @ 7 pm — in-person program
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Chapter 5: Building Infrastructure and Maintenance
**See Appendix J (New Facility Planning) and Appendix K (Facility Management Checklists
Chapter 12: Technology
Based on local technology planning, the library ensures adequate technological access
and maintains appropriate hardware/software that effectively accommodates both
library operations and patron needs.
The library has:
o a telephone, with a listing in the phone book;
o a telephone voice mail and/or answering machine;
o a fax and/or scanner;
o a photocopier;
o effective Internet access with sufficient capacity to meet the needs of both the
staff and the public;
o library and/or departmental email accounts for patron communication with the
library (the library email account is reviewed and responded to during library
hours);
o an Americans with Disabilities Act (ADA) compliant library website that is updated
at least monthly;
o up-to-date computers for staff and public access with sufficient capacity to meet
needs;
o up-to-date printers for staff and public access with sufficient capacity to meet
needs;
o up-to-date antivirus and Internet security software protection installed on every
library computer;
o up-to-date Internet browsers, web applications, and plug-ins;
o a valid email address, accessible via the library’s website, for the library
administrator; and
o a website that includes basic library information such as hours, location, contact,
official name of library, and content required by the Open Meetings Act.
The library provides a sufficient number of patron-accessible workstations/devices on a
per capita basis.
The wait time for patron workstations does not exceed 15 to 30 minutes.
The library annually evaluates and, if necessary, updates its Internet connectivity options
for service impact and cost-effectiveness.
The library provides 24/7 remote access to library services and resources through:
o a web-accessible library catalog;
o an Americans with Disabilities Act (ADA) compliant library website that is updated
at least monthly;
o appropriate regional, state, national, and international bibliographic databases;
o other authenticated electronic resources that are available for direct patron use;
and
Page 35 of 43
o virtual reference service, and/or text messaging services, and/or a library email
account.
The library staff must be:
o computer literate;
o trained to use and assist patrons in the use of electronic resources and materials;
and
o accessible via email and/or through messaging services.
The library provides or partners with other community agencies to offer its patrons
instruction (workshops, classes) in the use of computers, email, productivity software,
and the Internet.
The library provides web links and access to regional and/or statewide initiatives
including:
o regional library system consortial web-based catalogs;
o the CARLI academic library catalog (I-Share);
o Illinois State Library-sponsored databases/e-resources;
o other electronic collections as available; and
o virtual reference service.
As an equal partner in resource sharing, the library inputs and makes its collection
holdings accessible for resource sharing within a regional, statewide, national, and/or
international database.
The library has a board-adopted Internet acceptable use policy.
The Internet acceptable use policy is reviewed annually.
The library budgets for ongoing technology needs including but not limited to: hardware
and software purchases, upgrades, ongoing maintenance, services, and connectivity.
The library maintains, troubleshoots, repairs, and replaces computer hardware and
software. This ongoing maintenance is handled by trained library staff and/or via a
contractual service agreement with an appropriate service provider.
The library develops and updates, at regular intervals, a long-range/strategic plan for its
future technology needs. The plan is based on community needs and priorities.
The library continuously strives to improve its technological services, resources, and
access. An ongoing planning cycle includes a needs assessment that examines current
and emerging technologies and service enhancements including but not limited to:
o wireless access (Wi-Fi);
o Internet connectivity upgrades sufficient for patron and staff use;
o networking (local area vs. wide area);
o library Intranet;
o an Americans with Disabilities Act (ADA) compliant library website that is updated
at least monthly, highlights library services and programs, includes hyperlinks, is
mobile compatible, and is interactive;
o patron self-checkout functionality;
o new technologies/potential services; for example, social networking, makerspace,
and mobile apps;
o current and functional meeting room technology;
Page 36 of 43
o adaptive technologies that accommodate service needs for persons with
disabilities and special populations, including but not limited to: accessible
computer hardware, deaf interpreters, language translators, open captioning; and
o ongoing staff continuing education/training related to all aspects of technological
services.
The library protects the integrity, safety, and security of its technological environment.
The library’s automated catalog and its components comply with current state, national,
and international standards.
The library is aware of E-rate discounts (telecommunications/connectivity services and/or
Internet access) as available through the Schools and Libraries Program of the Universal
Service Fund, administered by the Universal Service Administrative Company (USAC)
under the direction of the Federal Communications Commission (FCC).
Chapter 13: Marketing, Promotion, and Collaboration
The library has a communications plan that supports the library’s long-range/strategic
plan.
The library staff and trustees participate in two or more cooperative activities with other
community organizations.
The library’s services and programs are promoted in the community. Check the
applicable publicity methods.
o flyers
o brochures
o website
o newsletter
o posters
o banners
o displays
o podcasting
o presentations
o speeches
o billboards
o other
The library maintains at least one social media account.
The library invites local, state, and federal officials to visit the library.
The library’s website is updated at least monthly.
The board, administration, and staff conduct an annual library walk-through.
The board, administration, and appropriate staff visit other libraries.
The budget includes funds for public relations and marketing activities.
The library’s promotional methods and services are ADA compliant.
A designated staff member coordinates the library’s marketing efforts.
The library’s staff receives customer service and marketing training.
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The library’s orientation for staff and trustees includes the library’s public relations,
customer service philosophy, library history, funding sources, and long-range/strategic
plan.
The library surveys patrons and the community to judge awareness of the library’s
programs and services.
Appendix K (Facility Management Checklists)
Ongoing Building Maintenance Checklist
The library building should be maintained in a clean and sanitary condition at all times.
Cleaning schedule can depend on frequency of use, and other factors.
Elevators should be maintained at least annually, and should comply with applicable
codes for safety.
Roofs should be maintained at least twice a year or more frequently if required by the
warranty. Additional inspection and maintenance work should be performed after every
occasion where a contractor performs work on the roof (e.g., a rooftop chiller is
replaced).
The building facade should be inspected once a year.
Parking lot resealing and restriping should be performed every one to three years.
HVAC systems should be inspected and maintained at least twice a year (before summer
and winter).
Alarm system should be checked for proper operation at least once a year.
Lighting should be inspected and replaced at least once every three months, unless they
are inspected on a regular basis by the building staff. In some cases, defective lights must
be replaced immediately. This includes exit lights, parking lot lights, and building exterior
lights.
Emergency lighting should be checked once a month.
Sprinkler systems should be inspected as required by code, but at least once per year.
Automatic doors should be inspected, adjusted and lubricated as required by code, but at
least once every 6 months. Such doors may require more frequent work depending on
traffic.
Plumbing—Toilets, domestic water heater, and faucets: These systems should be
maintained at least twice per year, including rodding of drain lines. Many components
such as toilets may require maintenance on an as-needed basis. Sump pumps and back-
up systems should be checked more frequently.
Landscaping should be maintained weekly during season, and at least twice per year for
cleanup, trimming, etc.
Page 38 of 43
Landscaping sprinklers should be checked and maintained twice a year.
Carpet mats should be vacuumed on a regular basis, and shampooed at least once per
year. Worn, loose, or torn carpeting should be replaced on an as-needed basis.
Hard surface flooring should receive thorough cleaning and/or polishing once per year.
Window cleaning should be performed at least once per year.
Parking garages should be inspected and cleaned on an annual basis. Cleaning should
include power washing to remove salt and other deposits.
Other unique features, such a fountains, fireplaces, indoor planters, etc. should also be
maintained on an as-required basis.
Emergence generators should be checked for proper operation every week, and serviced
as required by manufacturer.
Snow removal should be performed on an as-needed basis (either self-performed or
contracted).
Egress paths should be checked once a month to ensure they are maintained open and
free of obstructions.
Electrical and mechanical rooms should be checked twice per year to ensure they are
kept clean and clear of obstructions to reach the equipment.
Building Periodic Repair Checklist
Tuck pointing of masonry: On an as-needed basis.
Sealant repairs (window perimeters, masonry joints, etc.): On a three-to-five year
interval.
Interior painting and wall coverings: On an as-needed basis.
Exterior painting including steel members that may corrode such as railings, etc.:
Typically, once every three to five years.
Wood and trim components: On an as-needed basis.
Exterior and Interior Signage: Evaluate the appropriateness and condition of your signage
once a year.
Windows: Replace broken seals broken glass, caulking and glazing as needed.
Parking lot: Perform patching, sidewalk repairs such as mud jacking, curb repairs, etc. as
needed.
Landscaping: Inspect trees and sod replacement every one to two years.
Page 39 of 43
Graffiti removal: Perform on an as-needed basis.
Fencing repairs and painting: Perform on an as-needed basis. Painting is typically
required every three to five years.
Hardware: Items such as door knobs, locks, etc. should be repaired on an as-needed
basis.
Capital Project Checklist
*Warranties and professional consultation should determine capital project items.
Parking lot reconstruction (not routine sealing)
Re-roofing
Window replacement
HVAC equipment replacement
Lighting replacements and upgrades
Building additions
Interior remodeling (carpeting, walls, furnishings, etc.)
Utility infrastructure including electrical feeds, cabling, fiber optics, generators, IT infrastructure,
technology upgrades
Major facade repairs
Major code upgrades
Capital Asset Plan Item List
*Any item that is not accounted for in library operating budget should be on this list.
Building structure
Site elements such as parking lots, paving, site furnishings and signs
HVAC systems
Plumbing
Elevators
Building envelope including facade, windows, and roofs
Furnishings
Environmentally Friendly Components
*The best time to upgrade for energy code conformance is when a library does replacement of
library systems.
Roof
Mechanical systems
Windows
Library façade repair or replacement
Lighting/LED
Low-flow/water saving
Page 40 of 43
YPL Employee COVID Protocols
Updated:
1/3/2022
The Yorkville Public Library will follow the most recent guidance of the Illinois Department of Public
Health (December 30, 2021) and the CDC ( December 27, 2021) for quarantine and isolation guidelines.
Newer guidance will supersede that listed below.
Employee Health Screenings
With the rise of Omicron and the time of year, we expect to have more staff showing symptoms of what
may or may not be COVID-19. Reports from the Zoe Study show that the top symptoms of people that
have been vaccinated, but test positive for COVID are:
• Runny nose
• Headache
• Sneezing
• Sore Throat
• Persistent Cough
These sound very much like the common cold so please pay closer attention if you start to exhibit these
symptoms.
When you call in sick or show signs of symptoms, you will be asked a series of questions.
1. Are you experienced any of the symptoms listed below?
• Fever
• Feeling feverish (such as chills, sweating)
• Cough
• Mild or moderate difficulty breathing (breathing slightly faster than normal,
feeling like you can’t inhale or exhale, or wheezing, especially during exhaling or
breathing out)
• Sore throat
• Muscle aches or body aches
• Fatigue (mild or severe)
• Headache
• New loss of taste or smell
• Congestion or runny nose
• Nausea or vomiting
• Diarrhea
2. Have you been in close contact with someone who has COVID-19? (close contact is being within
6 feet of someone who has COVID-19 for a combined total of 15 minutes or more over a 24-
hour period).
3. Do you provide care at home to someone who is sick with COVID-19?
4. Have you been in direct contact with secretions from a person with COVID-19, such as kissing,
sharing utensils, or being coughed on?
Page 41 of 43
Based on current guidance from IDPH, we will be treating anyone showing any COVID type symptoms as
though they were unvaccinated and have them go and get a test if they have been sick for 3 days. If
someone is only sick for a day or two, they don’t need to get tested, but if they are still sick on day 3 or
more then they need to get tested and have a negative test to come back into the building.
If this is someone with a known history of a specific type of illness (allergies, asthma, migraines, etc.)
and has all the typical symptoms of that illness, you do not need to do this.
Isolation and Quarantine Guidance from the IDPH and the CDC
Reduction in Isolation Period for Those Testing Positive for COVID-19
• Everyone who has tested positive for COVID-19, regardless of vaccination status, should stay
masked when around others for 10 days following onset of symptoms, or if no symptoms for 10
days following date of positive test. (We will continue to always wear masks in the building)
• Everyone who tests positive for COVID-19, regardless of vaccination status, should isolate for 5
days after onset of symptoms, or 5 days after date of positive test if no symptoms are present.
• If the case has no symptoms or their symptoms have resolved after 5 days, they are released
from isolation after 5 days. They should continue to wear a mask around others for 5 additional
days. (We will continue to always wear masks in the building)
Employees who test positive may return to work after quarantine period has passed, they are
symptom free, and have a negative test.
Reduction in Quarantine Period if You are in Close Contact to Someone with COVID-19
If you:
Are eligible for boosting and have been boosted
OR
Completed the primary series of Pfizer or
Moderna within the last 6 months
OR
Completed the primary series of J&J vaccine
withing the last 2 months
Wear a mask around others for 10 days
(We will continue to always wear masks in the
building)
Test on day 5, if possible
If a person develops symptoms, they should
immediately quarantine until a negative test
confirms symptoms are not caused by COVID-19
If you:
Completed the primary series of Pfizer or
Moderna vaccine over 6 months ago and are not
boosted
OR
Completed the primary series of J&J over 2
months ago and are not boosted
OR
Are unvaccinated
Stay home for 5 days. After that continue to wear
a mask around others for 5 additional days (We
will continue to always wear masks in the
building)
Test on day 5, if possible
If a person develops symptoms, they should
immediately quarantine until a negative test
confirms symptoms are not caused by COVID-19
Page 42 of 43
Full time employees who quarantine may work remotely or use sick time then vacation/personal/FH.
Part time employees will not be paid for their time off.
If multiple employees report symptoms or test positive for COVID-19, the library will make a report to
the Kendall County Department of Health at 630-553-9100 and seek further guidance.
These are general guidelines and are based on the Illinois Department of Public Health and the Centers
for Disease Control and Prevention.
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