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COW Minutes 2001 04-05-01 CITY OF YORKVILLE COMMITTEE OF THE WHOLE APRIL 5, 2001 MEMBERS PRESENT: Art Prochaska, Richard Sticka, Larry Kot, Marty Munns, Valerie Burd, Rose Ann Spears, Robert Allen, Tony Graff, Dean Kleronamos, Tom Sowinski, Jim Nanninga, Joe Wywrot, Cindy Green. Guests: See Attached List. The Committee of the Whole meeting was called to order at 7 :20 P.M, following the Public Hearing on the 2001 -2002 Budget. As a result of the Public Hearing, the 2001 -2002 Budget will be placed on the April 26 council agenda. With two alderman missing, he would like to postpone the vote so that they may have sufficient review. Proposed DentaiNlsion Plan Update -Mike Engelhardt was in attendance and gave his observation of the meeting he had with some of the City's staff. He said that the employees overall would like to have dental and vision care, however they did have some concern with carryover. Mr. Engelhardt stated that for the dental coverage there must be 75% of eligible staff enrolled. For the vision care, 10 persons are needed, but 75% would decrease the cost. PC 2000.24 Fox Mill Landing -A letter of consent would need to be signed by Paul and Valerie Burd. New owners have purchased the Fox Mill property and at the same take control of the existing PUD. The new owners wish to make changes that would also affect property owned by Mr, and Mrs. Burd. The language affected refers to the storm sewer placement, if the remainder of the property were to be developed. A concern for easement was also raised for the placement of the future storm sewer. it was suggested that the original PUD be further reviewed and that this item return to the April 19 COW meeting, Foxfield Metter of Credit Reduction -The letter of credit is to be reduced to $30,466.25. The developer has completed the appropriate worts for such a reduction. This item to be placed on the April 12 council agenda. January Water Report-The daily average per capita needs to be adjusted. With this correction the Water Report can be placed on the April 12 council agenda. i Route 34 and McHugh IpOT Joint Agreement -This item would allow for the realignment of McHugh St, to Route 34, with a traffic light at the intersection. This would also allow for appropriate street lighting. This project would be 80% funded by the State leaving the City with a cost of $30,000. The IDOT agreement needs the agreement returned to them in April, which would allow for the project to start in the Summer. It was noted that the Marker subdivision has storm sewers and utilities in place. The IDOT agreement is to be placed on the April 12 council agenda. Route 47 and Cannonball Trail IDOT Joint Agreement -This project is fully funded by the State. The City is requesting streetlights be placed at the intersection. This would be a cost to the City of $9,500. The County is willing to pay half of the cost, provided the City maintain the streetlights. The IDOT agreement is to be placed on the April 12 council agenda. It was I suggested that some of the County members attend the next COW meeting on April 19 for further discussion on the street lighting. Route 47 and Wheaton Drive Intersection Improvements- Inland developers have requested that a traffic study be done of the Route 47 and Wheaton Dr. intersection. This would help determine if a traffic light is needed at this intersection. Inland developers are willing to fund this traffic study. This item is to be placed on the April 19 COW agenda. Establish Bell Street as name for un -named City street -A resolution is need to name the short un -named street located off Fox St. behind the Speedway gas station. This item is to be placed on the April 12 council agenda. It was also suggested by Alderman Kot that some form of policy or standards be put in place. It was suggested that this be a project for the Human Resource Committee. This "street naming policy" issue will be placed on the next Public Works agenda. Check Signer /Add Alderman Munns/Remove Dockstader A resolution is needed to add Alderman Munns as an authorized check signer. This item will be placed on the April 12 council agenda. Additional Business: Alderman Surd expressed her congratulations to all of the winning alderman in the recent election. She also gave special thanks to Alderman Sowinski, who is resigning and expressed a welcome to Joe Besco, who was elected to replace Alderman Sowinski. Alderman Burd inquired on the status expansion of Route 47. She received a letter from IDOT that noted possibly the Muellner building would be removed. Mayor Prochaska requested a copy of the letter. Alderman Burd noted the letter to the editor contained in the Kendall County Record. The letter to the editor stated that a Yorkville resident with questions pertaining to the TIF and Yorkville MarketPlace. The resident contacted the City with questions and stated that they received good Information in retum. Alderman Munns reported on the Fox Hill Neighborhood Watch meeting that was held at the Beecher Center. He stated that there was a good turn out and several issues were discussed. Among the issues were: Construction Traffic and the dirt left in the streets from the construction traffic. Speeding Construction Traffic. The Public Hearing regarding the Fields of Fox Hill. A street light and street sign at the Evergreen St. A traffic light at the entrance at Sycamore St. at Fox Hill and Route 34. Alderman Munns wanted to thank the Neighborhood Watch for all their hard work, and stated that additional new members were signed up to the Watch group. Chief Graff gave an update on the Weather Waring System. The installation has begun at Fox Hill. It will take possibly an additional 4 to 6 weeks for the siren at FE Wheaton. Com, Ed. needs to place a new transformer at the FE Wheaton location. It was suggested that the residents be informed of the progress. It was also noted that the Lightening detection system is in place and working. Chief Graff stated that there is an old squad that needs to be disposed of. He will be bringing bids to the next COW meeting on April 19. i At the downtown meeting it was noted that there are some potholes in the alley way in need of repair. It was also noted that a handicap parking sign was needed in the parking area behind Bridge St. Cafe. It was also noted that the parking lot behind Bridge St. Cafe be re- striped. Mayor Prochaska stated a need for additional organization at the COW meetings. A sign -in sheet and agendas will be available for the public in attendance. Mayor Prochaska also requested that items being presented on the agenda, be clean and complete to make the item review and discussion be more productive. The meeting adjourned was adjourned at 8:35 PM. Respectfully Submitted by Cindy Green CITY OF YORKVILLE PUBLIC HEARING APRIL 5, 2000 7:00 P.M. MEMBERS PRESENT: Arthur J. Prochaska, Jr., Richard Sticks, Larry Kot, Marty Munns, Valerie Surd, Rose Ann Spears, Robert Allen, Dean Kleronamos, Tom Sowinski, Tony Graff, Jim Nanninga, Joe Wywrot. A motion was made by Alderman Sowinski to enter into Public Hearing for discussion on the year 2001 -2002 Budget. The motion was seconded by Alderman Kot. Alderman Spears, aye Alderman Kot, aye Alderman Sticks, aye Alderman Munns, aye Alderman Sowinski, aye Alderman Surd, aye Alderman James and Alderrnan Anderson were absent. The corrected version had been distributed to the alderman and for public display. There was mention of the increase on Page 8, for the salaries. This increase reflected the additional I.M.R.F. and Social Security to be paid. Treasurer Allen noted that there was still a line item in the budget for the Deputy Treasurer. This item needs to be corrected. Treasurer Allen also noted that the FE Wheaton Sales Tax recapture was listed, City Administrator Nanninga stated that the Sales Tax with FE Wheaton would not be fully paid until February 2002. There would be a decrease to the Parks and Recreation transfer. The - transfer changed since the new Parks Director and the Director's secretary will not be hired until mid -year. A listing of the 2001 -2002 Capital Expenditures was distributed and reviewed. The listing contained a breakdown for each City Department. There were no questions from the floor. A motion was made by Alderman Spears to adjoum from Public Hearing. The motion was Seconded by Alderman Munns. (Time 7:20 P.M.) i Alderman Spears, aye Alderman Kot, aye Alderman Sticks, aye Alderman Munns, aye Alderman Sowinski, aye Alderman Surd, aye Respectfully submitted by Cindy Green ' CV CITY OF YORKVILLE 0 � COMMITTEE OF THE WHOLE Date f� Guests Present: (Please print) OA ���r Xc �A f r&IA