City Council Minutes 2021 12-14-21MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,DECEMBER 14,2021
Mayor Purcell called the meeting to order at 7:02 p.m.and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held
with electronic attendance for the safety of the council members and the public and to help prevent the
spread of the coronavirus.
ROLL CALL
City Clerk Behland called the roll.
Ward I Koch Present
Transier Present
Ward II Plocher Present
Soling Present
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Absent (arrived at 7:36 p.m.)
Staff in attendance at City Hall: City Clerk Behland,City Administrator Olson,Chief of Police Jensen,
Attorney On,Public Works Director Dhuse,Finance Director Fredrickson,Parks and Recreation Director
Evans, Senior Planner Engberg,Facilities Manager Raasch,and EEI Engineer Sanderson.
Staff in attendance electronically: Community Development Director Barksdale-Noble.
Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the
Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by
allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as
well as being able to access the meeting remotely via Zoom which allowed for video,audio and
telephonic participation.
A meeting notice was posted on the City's website on the agenda,minutes and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely:https://us02web.zoom.us/j/86825475553?pwd=Q3JkRVZUZitibzBPbEhQVXZnUzJBUT09.
The Zoom meeting ID was 868 2547 5553.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Flags of Valor Presentation to American Legion
Parks and Recreation Director Evans and Superintendent of Recreation Remus wanted to thank the
Yorkville American Legion Post 489 for their partnership over the last few years. This year's Flags of
Valor had over 150 flags donated.All of the proceeds of the Flags of Valor go to the American Legion.
Director Evans presented a check to Commander Cella of the American Legion for$5,000.
Rudolph Run 5k Presentation to Knights of Columbus
Parks and Recreation Director Evans and Superintendent of Recreation Remus explained that the Rudolph
Run 5k was a fundraiser held to help the Knights of Columbus's toy drive that they put together for
families in need within the Kendall County area. Superintendent of Recreation Remus presented a check
for$1,000 to the Knights of Columbus.
Swearing-in Patrol Officer—Tyler Lobdell
Mayor Purcell,Fire and Police Commission Chairman Robert Johnson,and Chief of Police James Jensen
swore in Tyler Lobdell as a Patrol Officer for the police department.
The Minutes of the Regular Meeting of the City Council—December 14.2021—Page 2 of 5
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council—November 9,2021
2. Minutes of the Regular City Council—November 23,2021
3. Bill Payments for Approval
770,342.06 (vendors)
927,617.79 (wire payments)
330,003.98 (payroll period ending 11/24/21)
2,027,963.83 (total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser;
seconded by Alderman Plocher.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye,
Transier-aye, Soling-aye,Marek-aye
REPORTS
MAYOR'S REPORT
Furniture Purchase for 651 Prairie Pointe
CC 2021-61)
Mayor Purcell entertained a motion to table the Furniture Purchase for 651 Prairie Pointe until February
2022. So moved by Alderman Marek;seconded by Alderman Koch.
Motion approved by a roll call vote.Ayes-7 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,
Marek-aye,Koch-aye,Plocher-aye
Meeting Schedule for 2022
CC 2021-63)
Mayor Purcell entertained a motion to approve the meeting schedule for 2022 as presented. So moved by
Alderman Marek; seconded by Alderman Koch.
Motion approved by a roll call vote.Ayes-7 Nays-0
Funkhouser-aye,Tarulis-aye,Transier-aye,Soling-aye,
Marek-aye,Koch-aye,Plocher-aye
Ordinance 2021-37 Bond Ordinance
ADM 2021-41)
Mayor Purcell entertained a motion to approve the Ordinance authorizing and providing for the issuance
of General Obligation Bonds(Alternate Revenue Source),Series 2022,of the United City of Yorkville,
Kendall County,Illinois, in the aggregate principal amount of$5,170,000,for the purposes of refunding
the outstanding General Obligation Refunding Bonds(Alternate Revenue Source),Series 2011 and
providing for certain capital improvements throughout the City,prescribing all the details of said bonds
and providing for the imposition of taxes to pay principal of and interest on such bonds and authorize the
Mayor and City Clerk to execute. So moved by Alderman Soling;seconded by Alderman Transier.
Motion approved by a roll call vote.Ayes-7 Nays-0
Tarulis-aye,Transier-aye, Soling-aye,Marek-aye,
Koch-aye,Plocher-aye,Funkhouser-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
The Minutes of the Regular Meeting of the City Council—December 14,2021—Page 3 of 5
ECONOMIC DEVELOPMENT COMMITTEE REPORT
DCEO ReBuild Illinois Grant Application
for Downtown Redevelopment
EDC 2021-37)
Alderman Funkhouser made a motion to authorize staff to submit the proposed Downtown Yorkville
Neighborhood and Mainstreet Improvement Corridor plan project for the ReBuild Downtowns and Main
Streets Capital Grant Program as proposed with the project cost of$4,586,400.00 with the City's
contribution of$1,586,400.00; seconded by Alderman Koch.
Motion approved by a roll call vote.Ayes-7 Nays-0
Soling-aye,Marek-aye,Koch-aye,Plocher-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
City Buildings Updates
CC 2021-04)
Public Works Building,Space Needs Analysis,Update
Mayor Purcell introduced Chris Hansen with Kluber,who would be giving a presentation on the
Yorkville Public Works and Parks Maintenance Facility Study (see attached). Chris explained that he
wanted to provide the Council with a high-level overview of what steps Kluber had taken to explore the
needs for a new public works and parks and recreation facility.They put together three project objectives:
site evaluation and document review,space need analysis and development options,and the cost and
schedule for development.Chris mentioned that they did consider Kendall Area Transit(KAT)in some of
the calculations but stated he would not go into much detail due to them not being 100%committed to the
project at this time. The City currently owns three existing sites for consideration for this project. There
are location options at 610 Tower Lane and 609 North Bridge Street, 185 Wolf Street,and Blackberry
Shore Lane and Cannonball Trail.Kluber has toured all sites and met with staff to get the existing and
proposed square footage. The City's existing public works and parks and recreation combined square
footage is 35,905 SF. Staff has asked Kluber to calculate the existing square footage and a 20-year
development plan,leaving us with a proposed total of 134,275 SF. Chris then began to go over the four
different development options:
Option A—Home Depot Site with KAT and all components on one site. The City currently owns this
eight-acre property.All pieces along with KAT would fit here at this location.All utilities are available
on or adjacent to the site. This site would be limited to a 20-year development plan.There are projected
difficulties with parking for staff and employees.Additionally,this location is adjacent to a residential
area. The project cost for this option is between$35.1 - $37.6 million.
Option B—Home Depot Site with all components on-site without KAT. The City currently owns this 8-
acre property.All components would fit at this location.This option would give better site circulation and
building placement options without KAT.All utilities are available on or adjacent to the site. Without
KAT,this would provide more options for staff and public parking. The site is still limited to a 20-year
development plan but has slightly more room vs.Option A. This site is adjacent to a residential area.The
project cost for this option is between$29—$31.2 million.
The Minutes of the Regular Meeting of the City Council—December 14,2021—Page 4 of 5
Option C—Parks and Recreation on Parks Site(south site)—Public Works Only on North Site. The City
currently owns the north site and a portion of the south site. The utilities are adjacent to both sites.Having
split sites require some duplication of spaces. The north parcel is adjacent to residential areas. The parks'
garage is not as flexible for use. The project cost for this option is between$20.1 —$21.6 million.
Option D—New Site Option(Location to be determined).A new site of proper dimension can allow for a
longer-range facility plan.This would allow for building expansion in the future.This option is the best
site circulation option of the proposed alternatives.All of the employee and public parking could be
accommodated on site.The City would have to purchase a new property.The best option would be to find
a property with adjacent public utilities to keep the development expenses low.Another item for
consideration is the size of the site,with a twelve to fifteen-acre parcel targeted as an ideal size. The ideal
spot would be no less than 500 feet wide at its smallest dimension to allow for the perfect site circulation
patterns. The project cost for this option is between$31 —$33.8 million.
Chris stated they estimated that if the City continues moving forward with the project, it will take roughly
16 to 24 months.This will all depend on the construction and availability of material.Alderman
Funkhouser asked for clarification on the Tower Lane location. Chris stated that the Tower Lane location
would be repurposed in all options. The Wolf Street location will only be utilized if it's decided on doing
the split option between public works and parks and recreation. Chris mentioned that the best time to bid
is early January.Alderman Koch said the first step would be to find the right property. When they
discussed a 100-year plan,Mayor Purcell wanted to clarify that the property would be a good fit for 100
years and not the building.Mayor Purcell asked about eliminating one option and brought up selling the
Home Depot property.Mayor Purcell mentioned this site not going over 20 years,and its location next to
the residential area as reasons for the possible sale of this property.The Council discussed possible areas
to save money and cut back. If the City goes with a larger site, it could be added onto later.Mayor Purcell
stated a lot of good ideas were brought up,and staff will continue the discussion and bring this back at a
future date.
Water Study Update
CC 2021-38)
Joliet Water Source Notification
Mayor Purcell entertained a motion to authorize staff to formally notify Joliet that the City declines their
offer as a preferred water source for the United City of Yorkville. So moved by Alderman Funkhouser;
seconded by Alderman Marek.
Motion approved by a roll call vote.Ayes-7 Nays-0
Marek-aye,Koch-aye,Plocher-aye,Funkhouser-aye,
Tarulis-aye,Transier-aye, Soling-aye
Resolution 2021-35 Selecting Lake Michigan as the Preferred Water Source and
the DuPage Water Commission as the Preferred Water
Supplier for the United City of Yorkville
Mayor Purcell entertained a motion to approve a Resolution Selecting Lake Michigan as the Preferred
Water Source and the DuPage Water Commission as the Preferred Water Supplier for the United City of
Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek;seconded
by Alderman Soling.
Motion approved by a roll call vote.Ayes-7 Nays-0
Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye,
Transier-aye, Soling-aye, Marek-aye
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
Tom Schmitt,a Yorkville resident,addressed the Council and said he had just moved into Grande
Reserve.He would like the City to look into making the train crossing areas a quiet zone.Yorkville has
grown a lot over the last five years,especially in the Grande Reserve area. The horn is deafening,
especially overnight. Please look into quiet zones again with the growing population of the City.
EXECUTIVE SESSION
None.
The Minutes of the Regular Meeting of the City Council—December 14,2021—Page 5 of 5
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Peterson;seconded by Alderman Soling.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:37 p.m.
Minutes submitted by:
B.eitAwitel
Joni Behland,
City Clerk,City of Yorkville,Illinois
Yorkville Public Works and Parks Maintenance Facility Study | Final Board PresentationYorkville Public Works and Parks Maintenance Facility Study Board PresentationDecember 14, 2021
Yorkville Public Works and Parks Maintenance Facility Study | Final Board PresentationProject Objectives:Step 1 – Site Evaluation & Document ReviewStep 2 – Space Needs Analysis & Development OptionsStep 3 – Cost and Schedule Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationBlackberry Shore Lane & Cannonball Trail610 Tower Lane & 609 N. Bridge StreetExisting Sites Owned by the City of Yorkville For Consideration:Current Building – 9,700 SF185 Wolf StreetCurrent Building – 3,270 SFCurrent Building – 1,600 SFAdjacent Building – 11,040 SFCurrent Building – 11,625 SFExisting Site – 7.88 AcresPreliminary Site Evaluation
Yorkville Public Works and Parks Maintenance Facility Study | Final Board PresentationSpace Needs YorkvilleFleet Maintenance16,585 SFAdministration7,410 SFFleet Garage58,176 SFShops13,647 SFEmployee Support2,236 SFRecreation2,058 SFCirculation & Wall Thicknesses9,242 SFBuilding Services2,579 SF102,691 Net Square Feet111,933 Gross Square FeetTotal Square Feet: 111,933Space Needs KATFleet Maintenance2,910 SFAdministration874 SFFleet Garage15,744 SFShops90 SFEmployee Support376 SFRecreationNot ApplicableCirculation & Wall Thicknesses1,845 SFBuilding Services503 SF20,497 Net Square Feet22,342 Gross Square FeetTotal Square Feet: 22,342Space Needs OverviewExistingPublic Works – 14,335 SFParks – 11,625 SFRecreation – 9,945* SFKendall Area Transit – 0 SFGrand Total – 35,905 SFProposedPublic Works – 70,784 SFParks – 36,786 SFRecreation – 4,363 SF*Kendall Area Transit – 22,342 SFGrand Total – 134,275 SFExisting and Proposed Square Footages:* Proposed Recreation square footage is less because approximately 5,600 SF of special event andseasonal display storage shall be reallocated to the old Public Works facility to reduce the amount ofnew square footage that needs to be constructed with the new building. There is no loss of squarefootage for the Recreation Department assuming this reallocation of space.
Yorkville Public Works, Parks Maintenance & KAT Facility | Final Board PresentationParks Department Goals1. A more efficient garage layout.2. More apparatus and vehicles under one roof.3. Permanent outdoor material storage bins with a roof.4. Easy access to park areas served.Public Works Goals1. Larger capacity salt structure and roofed materials storage bins on the proposed site.2. Administrative and shop workspace needs to be improved for the employees.3. Adequate space to keep the entire fleet and apparatus under roof and heated.4. Update technology systems. (Computers, SCADA, Paging, Etc.).5. Provide a dedicated vehicle service and maintenance bay area with heavy and medium duty vehicle lifts and welding areas.6. More bathrooms and dedicated locker rooms.7. A flexible use meeting room that can accommodate larger city council meetings as well as double as a break room. 8. Produce a project within the financial means of the City.Goals & Objectives SummaryKendall Area Transit Goals1. Indoor storage for fleet in the City of Yorkville area closer to population served in that jurisdiction.2. Reduce vehicle vandalism & theft.3. Reduce cost by sharing some facility amenities such as fleet maintenance, locker rooms, break room, fueling station & vehiclewash bay with the United City of Yorkville.Recreation Department Goals1. A remote park storage building is needed.2. Improve athletic equipment pick-up on site.3. Provide proper storage systems to house athletic equipment.4. Consider the long-range recreation department program offerings. (Child-care, summer youth programs, etc.)5. Have open space to support recreation programs.
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationFinal Site Evaluation and Cost DevelopmentOption –A: W/-KAT (All components on one site with KAT)Pros and Cons:Pros:•Currently own the site.•All City of Yorkville & KAT program pieces located on one site.•Parcel is a Planned Unit Development, so stormwater management is already accounted for off-site allowing for a maximum use of land.•If KAT is not located on site, their garage space can be a future growth area for City of Yorkville extending the design beyond 20 years.•All utilities are available on or adjacent to the site.Cons:•Not enough room for future expansion with KAT on site.•Site is limited to a 20-year development plan. Very limited areas to expand the building in the future.•Difficult to accommodate all parking for employees and public.•Adjacent to residential areas•Will require the site to have the PUD amended.KAT Garage – 17,000SFProperty LineFence LineGarage –63,000 SF74 Parking SpotsKAT Employee Parking (12)Public/Employee Parking (49)Yorkville Parking (13)
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption A: Preliminary Budget (Yorkville Portion):Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption A: Preliminary Budget (KAT Portion):Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption – B: W/O-KAT (All City of Yorkville components on site without KAT) Pros and Cons:Pros:•Currently own the site.•All City of Yorkville program pieces located on one site.•Parcel is a Planned Unit Development, so stormwater management is already accounted for off-site allowing for a maximum use of land.•Better site circulation and building placement options without KAT.•All utilities are available on or adjacent to the site.•More options for staff and public parking.Cons:•Site is limited to a 20-year development plan. Only slightly more room to expand the building in the future vs. Option A.•Adjacent to residential areas•Will require the site to have the PUD amended.Garage –63,000 SFProperty LineFence Line104 Parking SpotsPublic Access Parking (49)Yorkville Parking (43)Maintenance Staging Parking (12)Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption B: Preliminary Budget:Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption – C: Parks & Recreation on Parks Site – Public Works Only on North SitePros and Cons:Pros:•Currently own the north site and a portion of the south site.•North & Parks parcels are both Planned Unit Development, so stormwater management is already accounted for.•South parcel is already zoned for this use.•Utilities are adjacent to the site.•Proposed south building was previously planned for under the original PUD.•Parks and Recreations maintain the same vicinity Cons:•Split sites require some duplication of spaces.•North parcel requires the PUD to be amended.•North parcel is adjacent to residential areas.•Parks garage not as flexible of use.Garage –36,000 SFProperty LineFence Line151 Parking SpotsProperty LineGarage –18,000 SFAdmin and Employee Parking (102)Employee Parking (37)Maintenance Staging Parking (12)Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption C: Preliminary Budget (Public Works)Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption C: Preliminary Budget (Parks and Recreation)Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationPros and Cons:Pros:•A new site of proper dimension can allow for a longer-range facility plan.•Allows for building expansion in the future.•Best site circulation option of the proposed options.•All employee and public parking can be accommodated on site.Cons:•Property must be purchased.•Will need to find a property with adjacent public utilities to keep development expenses low.Other Considerations:•A twelve-to-fifteen acre parcel would need to be located that is ideal for a Public Works facility with minimal to no re-zoning needed. M-1 Zoning preferred for easiest transition.•Twelve acres needed with stormwater management off-site (PUD Parcel) or Fifteen acres will be needed to support stormwater management on site.•The ideal site should be no less than 500 feet wide at its smallest dimension to allow for the ideal site circulation patterns. This may limit development options. Option – D: New Site Option (Location To Be Determined)Fence LineProperty LineKAT Garage –17,000SF27,000SFGarage – 63,000 SFKAT and Fleet Maintenance Staging Parking (21)Yorkville Employee Parking (46)Public Access Parking (109)The Ideal Site is a minimum of 600 Feet WideFinal Site Evaluation and Cost Development166 Parking Spots Shown On SiteIdeal Site is a minimum depth of 950 Feet
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationOption D: Preliminary BudgetNotes: Development costs indicated above assume all public utilities are adjacent to the proposed parcel .The KAT expense portion of the project will be similar to Option A costs, between $6.5 and $6.9 million, and will deduct similar portions from site expenses. Final Site Evaluation and Cost Development
Yorkville Public Works and Parks Maintenance Facility | Final Board Presentation2 – 3 Months2 - 3 Months3 - 4 MonthsFinalize Site Selection1 – 2 MonthsSchematic Design1 - 2 Months10 - 12 MonthsConstructionBidding & Contracting1 – 2 MonthsCloseoutProperty surveysBasic floor plan and elevation options developed.Identify major building systemsUpdate cost estimate. May, 2022; Site selected and finalized.Conduct user group sessions to confirm program requirements.Recommend programming sessions times to allow Administration & Staff involvement.May, 2022On-Site construction activities performed.May, 2024 Owner OccupancyCloseout of project complete and all Owner fixtures, furniture and equipment installed.Goal: Max 2 months of bidding and contracting. March, 2023May, 2024Goal: Max 12 months of construction activities.March, 2024July, 2022Goal: Max. 2 months duration for this phase.Design DevelopmentConstruction DocumentsComplete bidding documents.Finalize cost estimate.Final Owner authorization to proceed to bidding.Conduct Soil Borings.Finalize Aesthetics and building systemsUpdate cost estimateGoal: Max. 3 months duration for this phase.Oct, 2022Jan, 2023Goal: Max. 3 months duration for this phase.Estimated Development Timeline
Yorkville Public Works and Parks Maintenance Facility | Final Board PresentationQuestions?