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COW Minutes 2001 03-15-01 .1 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MEETING MINUTES MARCH 15, 2001 Attendees Mayor Art Prochaska Rose Spears Richard Sticka Valerie Burd Paul James Marty Munns Mike Anderson Jim Nanninga Larry Kot Dean Kleronomous J.T. Johnson NOISE ORDINANCE Alderman Kot stated this is a carryover from the last COW, and we haven't established an acceptable level for noise. Mr. Dettmer has recommended 70 DB with 55 at night. Chief Graff stated he had gone on the internet, but couldn't find anything. Standing next to a running lawn mower is about 90 DB. As a guide some recommend 65 as a low residential normal for schools and nursing homes. OSHA says a parking lot will be at about 85 DB. A retain trade area would be 80 DB for employees working in that kind of atmosphere. Residential range would be 65 DB to 75 DB. Mr. Dettmer felt 70 DB was acceptable with our set -back requirements and lot sizes. Alderman Sticka stated he would like to know how noisy those DB's are, and wonders if other communities have anything on this, and will these numbers stand up in court. Attorney Dean Kleronmous stated that you can't enforce it if it is an unreasonable figure. Chief Graff stated that Oswego has theirs at 65 DB for night. 70 would give us enough play for music. We would exempt power tools as we want building. Alderman Sticka asked if there is a dog ordinance separate from this. Chief Graff stated there was. Mayor Prochaska stated a test could be done from the Council chambers to the conference room. Alderman Kot recommended we go with Mr. Dettmer's recommendation as it is important to get this on the books and send it under the mayors signature to Kendall County. Alderman Sticka stated he did not agree to pass something that we are unclean on if it is the level of DB we really should have. This is un- scientific to just pick a number. Alderman James asked if we could get a demonstration to confirm the noise at certain levels. 1 Alderman Sticka stated that the numbers jump all over the place when you simply have a conversation. You could be breaking the law by talking normally talk. Alderman Kot stated that if you are a the property line talking loud that is possible. Mayor Prochaska stated that this has to fall within the norm. Chief Graff stated that the spread was hard to decipher. Alderman Munns asked if the Police Officer would first approach and ask them to turn the volume down. Alderwoman Burd asked about Boom Boxes. Chief Graff stated that the state has passed something separate on this, but there is some questions regarding enforcement as it stated a number of feet for the distance requirement. Alderman Sticica asked if our Police were trying to enforce that law. Chief Graff stated no. They are waiting for something from Tom McCann. Kendall County is looking for a way to enforce this through the holder of liquor licenses, and connecting those licenses to noise levels. Mayor Prochaska stated we are looking at maximum numbers each direction. I Chief Graff stated he was working with the radio today and 65 seemed OK based on what information we have from several sources. i Attorney Kleronomous stated he would prefer it be a little higher, noise is part of life with parties and such events. Chief Graff stated he is comfortable with his officers handling this type of problem, some have also had neighbor training. They are trained mediators. We would take these type of issues to the mediation for neighborhood disputes. Kendall County has an option for probation. Alderman Sticica asked about cost. Chief Graff stated they have grant money that gives them some options. Alderman Kot stated he was in favor of setting this at 65 & 55 and taking it to City Council for a vote. EARLY RETIREMENT Alderman Anderson stated this has gone through Administration and COW, with nothing new. 2 Mayor Prochaska stated he wanted the draft of the resolution to adopting the amortization. It looks like it will work. Will take effect 5/01/2001 with the Fiscal Year and end April 30, 2002. This gives those eligible people one year to take advantage of this program. Alderman Anderson stated this will potentially save the City money. Mayor Prochaska stated if all employees take it, costs would drop off. See the chart. It is cumulative to $787,000. over 7 years. Alderman Sticka stated that some will not take it. Mayor Prochaska asked if we pass can we establish an effective date. Administrator Nanninga stated he would check with IMRF. Alderman James asked if anyone would be locked out by this one. Mayor Prochaska stated it would be 7 years before we could offer again. Those eligible would have one year to work and take the option or continue to work. None of the other employees would be ready before the 7 years are up. I Alderman Sticka stated that a lot of thought has gone into this and Administration recommended that it to City Council for consideration. FIRST -TIME HOME BUYERS Alderman Anderson stated this has been done the past few years. We just have to do the intergovernmental agreement each time for the operation of the program. Alderman Sticka stated it expires each year and has to be re passed. It is a successful program and the banks like it. Mayor Prochaska stated this will go to City Council for a vote. FOX MILL LANDING - CHANGES Administrator Nanninga stated that City Engineer Wywrot had met with someone on site and he has a plan on where it can go. Trees would have to be destroyed if they put in storm sewer. The developer originally had agreed to tie into the river. Wywrot recommends we not do that, but that we raise Burd's driveway to save the trees and eliminate the problem. We would make the PUD go with the original plan, if he isn't doing the whole plan the PUD has to be changed. Mayor Prochaska asked if this connects to the Mill Street sewer to the River. Administrator Nanninga stated yes. 3 i Alderwoman Burd stated that raising their driveway was not a problem. J.T. stated the tracks would remain at the same level. I Alderman Kot asked if Alderwoman Burd as the homeowner was happy with this. Alderwoman Burd asked where it will run. Administrator Nanninga stated to the tracks. J.T. stated a drain could be installed. Mayor Prochaska asked what the PUD stated. Administrator Nanninga stated the PUD stated sewer. Mayor Prochaska stated, but the Burd's house would not be there either if the whole PUD was to be done. We are modifying the PUD. The PUD should reflect that if the next phase is begun then storm sewer will have to be completed per the original PUD. J.T. stated the original PUD stated the storm sewer was to run the entire length of Mill St. The PUD should stated that it should be continued by plan or City Engineer recommendation. Mayor Prochaska stated OK, as per City Engineer or the PUD Alderman Sticka stated it sounds right to him, and asked if there was nay likelihood of flooding. J.T. stated the blacktop portions could be a water problem. Alderwoman Burd stated they plan to put in a swale for the water to run between the house and the factory building. Mayor Prochaska stated verbiage should be added completing the PUD would require drainage per the PUD or something equally acceptable to the City Engineer. I Alderwoman Burd asked about selling the existing home. J.T. stated this would be an existing non - conforming lot. OCTOBER, NOVEMBER & DECEMBER BUILDING DEPARTMENT REPORTS This will go to City Council for approval. PROPOSED BUDGET 4 Administrator Nanninga stated that based on our state money revenue being based on 6500 and the current estimate being at 6100 we need to make some adjustments. Mayor Prochaska stated we need to work with very conservative numbers, and if the actual comes out higher then that is extra money for the City. The public hearing is set for April 5 and we are ready for public viewing. Treasurer Allen asked if the Administration items include safety town. Administrator Nanninga stated see page 33. Mayor Prochaska stated the budget will still go to each committee for discussion. Administrator Nanninga stated he would have updates available tomorrow. Menards is adding size and now plan to be operational in February instead of January. Treasurer Allen asked about expected revenues and adding another police officer. With 1 officer per 400 residents and the lower census estimate we could delay adding another officer until mid -year. Chief Graff stated that the Census is still doing preliminary numbers. We will do an informal request asking that our numbers be used and show our numbers. WE know were every person is in Yorkville. WE will gain 120 to 300 which is near our estimate. We should have figures in June or July and will know where we are at. This should be validated by mid November or December. The August target is if everything goes smooth. Mayor Prochaska stated the point Treasurer Allen is making is to stay conservative. That is part of the planning process. i Treasurer Allen asked if the Council has discussed budgeting for another Special Census. Chief Graff stated that 2002 -03 would be the time to do a special census. The cost is approximately $5000. for census where we target certain areas for the count. Mayor Prochaska stated that Some towns do a special census every year and anticipate the increased revenue in their budgets. we will keep this in the planning. Treasurer Allen asked about support staff on page 36 in regard to Luann, questioning about more time, due to Luann going part-time shouldn't this figure be less. Administrator Nanninga stated that the figure reflects Luann as full -time at the beginning of this year. I Treasurer Allen asked if Nanninga would go back and adjust based on Menards new date. 5 Administrator Nanninga stated yes. Treasurer Allen asked how the meeting went with Walgreens. Administrator Nanninga stated it went well. Alderman Kot asked if the Police Locker rooms were under Capital Expenditures, and was the Public Works Locker Rooms to be done as well. Administrator Nanninga stated Public Works would be put off, per his discussion with J.T. Mayor Prochaska stated the public hearing for the Budget is April 5th. CABLE TV Alderman Sticka stated that at the last COW they had said that the translation of materials would have to be done by 3/28/01. Mayor Prochaska stated the Consortium contract should be ready to review and pass, so we need to amend the ordinance created for the franchise Cable TV. This needs to go to City Council for passage on 3/22/01 so as to pass prior to the 3/28/01 deadline. ADDITIONAL BUSINESS Alderman Kot stated he wanted to make a few points regarding the School Resource Officer for the Middle School. Officer Groesch is at the Middle School, but not full -time, they are looking to the COPS grant to get an officer there full -time. He is only there 4 -6 hours per week, but he is there at lunch time doing lunch with the kids for DARE. Alderwoman Burd stated she felt that Middle School is at an important point and & time for a police officer to spend time at school with the kids. Chief Graff clarified that the Principal felt some things should be a the discretion of the kids whether to report them or not, but in regard to drugs and /or weapons the kids are required to report these to the Police Department. With the COPS grant money available there will be efforts to find a solution to getting an officer for the Middle School. Alderman Kot stated that Oswego is the only other school in Kendall County to have an officer at the Middle School. Alderwoman Spears stated she felt it ironic that 20 minutes ago we were discussing not hiring an officer and now we recognize we need one. Alderman Sticka stated that the alley behind Little Joe's has a lot of people walking there, and there are a lot of pot -holes in that parking area, asking if this is the City's responsibility to fix this to make it safer. 6 Mayor Prochaska stated that Menards was here today and met with Jim Nanninga regarding their schedule. Alderman Anderson asked what date Menards plans to start. Mr. Nanninga stated the middle to end of April they plan to break ground. They have all approvals in order now, so it should move along smoothly now. They expect to be finished February 1 st, maybe sooner. Mayor Prochaska stated the other item he has is the Aurora Area Tourism Council asks every five years for a letter from the City asking that they represent Yorkville. With the agreement of the Council he would send them the standard letter. Chief Graff stated that he has a memo regarding the COPS MORE 2001 Grant. Our cost to match is $28,000. This is similar to a stand a lone system that would cost about $50,000. This would be an integrated system too. Kendall County is applying for it and they will include all County municipalities. The Feds are being more conservative with grant money for COPS. There is probably about a 50/50 chance of getting this grant. Mayor Prochaska stated that the EDC Corp has 19 new members, with one at the top level (Rush - Copley). They have five in -kind memberships, and this is since January 1, 2001, and are in addition to the 19. Lynn Dubejic stated that she started with 18 members, but in the past 3 months she has started a special effort to recruit new members. Treasurer Allen stated he has some concerns about the TIF District at the U of I. He will present at City Council. i Alderman James stated he also looked this up on the WEB and found the other side of the story. All positive. Mayor Prochaska stated a TIF can be used in many different ways, for many different things. This TIF is for public improvement and infrastructure, since this Industrial Park was done way before the City had standards in place. This area of town has not been keeping pace with local values. Treasurer Allen stated he was concerned with the administrative costs connected to the TIP. Alderman Sticka stated this work has to be done. Treasurer Allen stated he agreed, he is concerned with interest costs and administrative costs which he feels are too high. 7 i Alderwoman Spears stated that Allen should attend the Joint meeting, it may change his mind. This will greatly benefit Yorkville. Mayor Prochaska stated in the past it was easier to set up a TIF and there were lots of abuses, but the have corrected these problems and made it harder to set -up so that it is more likely to succeed. Alderwoman Burd asked that if anyone interested in the jail may want to attend the meeting regarding tearing it down at 4:00 PM, Monday, and Tuesday at 9:00 AM Treasurer Allen stated that Holly has done a lot of research regarding the Revenue Bonds, and now we are disappointed by the population increase being lower than anticipated. This amount is also substantially higher, going from $500,000. to $800,000. Mayor Prochaska stated we will have a cap on the amount. We are not planning to use all of the increase, and are still well within the realm where we need to be. Administrator Nanninga stated we have more than enough as we hadn't planned on using all those added funds. Mayor Prochaska stated we are being extremely conservative on this. Meeting adjourned at 8:15 PM Minutes by Sandy Marker I I 8 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MEETING THURSDAY, MARCH 15, 2001 GUEST SIGN IN SHEET NAME (PLEASE PRINT!) REPRESENTING PHONE, �L�SPD� !KSC� -F� i