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Public Works Packet 2022 01-18-22 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 18, 2022 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: December 21, 2021 New Business: 1. PW 2022-01 Snow Operations Report 2. PW 2022-02 Capital Improvement Projects Update 3. PW 2022-03 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2022-04 2021 RTBR Final Payment Estimate – Change Order No. 1 5. PW 2022-05 2021 RTBR (Additional) – Change Order No. 1 Old Business: Additional Business: 2019/2020/2021 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse, James Jensen, Tim Evans & Erin Willrett “Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse “Water Planning” 6 Eric Dhuse & Brad Sanderson “School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen “Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson “Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 18, 2022 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 21, 2021 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2022-01 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2022-02 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2022-03 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2022-04 2021 RTBR Final Payment Estimate – Change Order No. 1 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2022-05 2021 RTBR (Additional) – Change Order No. 1 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – December 21, 2021 Public Works Committee – January 18, 2022 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING Tuesday, December 21, 2021, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting. All attended in-person unless otherwise noted. IN ATTENDANCE: Committee Members Chairman Matt Marek Alderman Joe Plocher Alderman Ken Koch Alderman Jason Peterson (electronic attendance) Other City Officials City Administrator Bart Olson Assistant City Admin. Erin Willrett (electronic attendance) Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Alderman Craig Soling Purchasing Manager Shanel Gayle Other Guests: None The meeting was called to order at 6:00pm by Chairman Matt Marek who read the Governor's Proclamation. Citizen Comments: None Previous Meeting Minutes: November 16, 2021 The minutes were approved as presented. New Business: 1. PW 2021-69 Snow Operations Report Mr. Dhuse said there were difficulties getting ready for winter including getting salt, parts for the brine- making machine and lack of trucks. However, he has 3 extra employees this year and was able to buy 3 slide-in salt spreaders. Mr. Olson reminded the committee that mailboxes run over by plows are reimbursed up to $75, but there is no reimbursement if snow being pushed knocks them down. He said the city pays for about 4-5 mailboxes per year and he said the policy could be changed if the Council desires. Mr. Dhuse added that many of the boxes knocked down are more than 15 years old and that a second pass in the snowplowing process may knock them over. Alderman Peterson said the city did a fantastic job plowing last year, however, he received complaints about speeding and also one from Countryside where a cul-de-sac was missed during plowing There was a quick response to plow it and he asked that care be taken to insure it is plowed this year. Page 2 of 3 2. PW 2021-70 End-of-Year Leaf Operations Report Public Works Director Dhuse said the leaf operation was a challenge this year since the leaves dropped later than usual. The leaves are dumped at a farm and the lateness of dumping leaves did not allow the farmer to till the soil before winter. Mr. Dhuse said an additional leaf vacuum should be purchased in the future to provide the pickups. The current leaf vacuum has been in service since 2002. The cost was $30,000 then, but would be $110,000 now. Mr. Olson said some towns outsource their leaf pickup whereas Yorkville provides pickup as well as having the waste haulers pick up bagged leaves. Having a company do a December pickup would be very expensive, but this option will be explored when negotiating the garbage contract. Mr. Dhuse also said the city is hoping to move the parkway tree replacement to spring 2023. He said this is usually done in October each year. He is working with a resident and a conservation foundation to update the list of tree species. 3. PW 2021-71 Route 126 and Ashley Road Improvement Update Mr. Sanderson said improvements were agreed upon for the Rt. 126 and Ashley Road intersection which is substantially complete with the exception of ComEd and AT&T poles needing to be moved. It should be completely finished in the spring. The improvements included widening and turn lanes. 4. PW 2021-72 Solid Waste Recommendation Proposals were received from Groot and Waste Management and Mr. Olson requested direction as to which company the city should negotiate with on a final contract. The initial RFP asked for quotes with and without hazardous waste pickup. Groot does not offer that service and Waste Management provided a more expensive proposal for the service. Mr. Olson described hazardous waste as batteries, paint, cleaning products, etc. He said the city would be a leader if they instituted hazardous waste pickup. Alderman Koch noted there are places that such waste can be taken by citizens. The committee decided it would negotiate with Groot due to lower prices and a contract will be presented at the January 11 th Council meeting. They also briefly discussed how the cans would be switched. 5. PW 2021-73 Well No. 4 Rehabilitation – Bid Award Mr. Sanderson said this repair was not anticipated and it was hoped to do well #7 instead. Mr. Dhuse added well #4 was scheduled to be repaired next year, but he noticed the water levels declined. Layne Western was the only bidder and they have done other city well work. The bid result is within the budget and it was recommended to move forward with the $286,627 bid. Alderman Peterson asked if the city is locked into the bid or if it could decrease. It could decrease by 3.6% and staff will keep the committee informed. This will move forward to the City Council. 6. PW 2021-74 Lake Michigan Allocation- Engineering Agreement Mr. Olson said this agreement is for $88,000 and will provide technical assistance with planning and testimony to start the permitting process for the decision to bring Lake Michigan water to the city. The permit comes from the IDNR, however, they will be separate. A Public Hearing will be required and there will be testimony before state agencies. Mr. Dhuse said the hearings are very formal. Oswego and Montgomery are committed to these steps at the same time. There is no formal schedule yet and there is a need to lock up the agreement. Funds will come from the water fund surplus. Mr. Koch asked how this would be budgeted in the future. Mr. Olson said it is in the 5-year plan for all expenses. EEI will compile a list of all projects, draft a timeline and calculate cost projections. Mr. Olson said there will be internal costs and also expenses from the DuPage Water Commission. Alderman Koch Page 3 of 3 noted two things the city must consider: reduce the water loss from 12.5% to 10% and capacity. Mr. Sanderson said in order to reduce the loss, recommended steps are to upgrade water heaters, leak detection, capital improvements for the receiving stations, booster pumps, connection points, control valves and also watermain replacement. Old Business: None Additional Business: Alderman Koch asked about the lights on Tuma Road and Mr. Dhuse will contact ComEd again. Chairman Marek asked if the limestone path by Autumn Creek is setting up properly. It will pack down as time goes by. Mr. Peterson asked about the lights at Freedom Place and Kennedy Rd. near Grand Reserve. The city is waiting for ComEd to energize the lights which have been in place since summer. There was no further business and the meeting adjourned at 6:41pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2022-01 January Snow Report Public Works Committee – January 18, 2022 None None Updated tables outlining salt and brine usage in late Dec and early Jan. Eric Dhuse Public Works Name Department Summary Monthly snow operation report for mid-December to mid-January Background This report compiles the data from the events of 12/28, 1/1,1/2, and 1/8. All events except 1/8 involved plowing and salting. We were also able to perform anti-icing on 12/29 and 12/30, 1/6, and 1/7 in preparation for the coming events. The events of 12/28 and the New Years events were very typical winter events. We ended up getting slightly over 3” with each storm and the plowing and salting were very routine. We plowed to keep all roads passable and then went back to perform a curb to curb operation and salted all streets. The event of 1/8 was an ice event. For this event, we were able to perform anti-icing operations on the city streets on Thursday and Friday before the storm hit. We then got out in front of the ice and put down a heavy layer of salt on all streets and waited to see what the storm did. We were alerted to slick streets at approximately 11:00 by YPD and we rolled out a full salt crew to reapply another thick layer of salt to assist in melting it off the streets. As you can see from the table below, we still have two large dump trucks out of service. These two trucks are still being redone to have new boxes, tanks, hydraulics, and undercoating installed. They were due back in November, but we are now being told that the parts have all been delivered and they will be back to us by Feb 1. In the interim, we were able to purchase small spreaders for the small dump trucks to be able to provide salting services when needed. Unfortunately, these small spreaders do not have the recording capabilities of the large units, so we do have to estimate salt use based off the mileage of the route and the number buckets of salt they use each event. We know the weight of each bucket of salt is approximately 3 tons, which makes it easy to calculate since each unit takes one bucket to fill. In addition to being down two trucks, we also had our fair share of breakdowns during the events. However, we were able to get all available trucks up and running to be ready for the next event. One last item on our trucks that you should be aware of is that Y10 and Y13 are not capable of injecting brine onto the salt any longer. We had talked in the past about upgrading the pump motors to hydraulic motors to be able to pre-wet the salt with brine at a rate that was comparable to our other trucks. Unfortunately, these trucks do not have the correct hydraulic system to be able to complete the switch. If we rehab Y13 we will upgrade at that time. Y10 will not be rehabbed, it is being replaced by the truck we have on order. Below is the table outlining salt use for the events we have had so far this season. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: January 7, 2022 Subject: Snow operations report 12/28, 1/1, 1/2 Set to 1/6/2022 Salt Varies G-Temp Brine ON Recorder ED Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/Tons of RT-Truck ID Driven MPH Miles Salt Used Salt/Mi.Miles Brine Used Ton Salt Salt Used R1-#9 391.3 10.8 101.40 61733 608.80 62 251 12.90 30.87 R2-#27 0.00 R4-#13 296.5 8.8 130.50 61692 472.00 0 0 0.00 30.85 R5-#23 313.9 11.8 67.30 91850 405.00 110 404 14.80 45.93 R6-#10 134.6 9.2 130.00 32680 405.00 0 0 0.00 16.34 R7-#28 0.00 R8-#22 327 10.7 150.00 51251 529.20 63 226 12.30 25.63 R6-#18 525.4 10.9 172.80 55000 580.40 48 228 14.70 33.18 R9-#11 291.1 10.2 117.50 66368 564.20 0 0 0.00 33.18 R7-#3 154 54000 350.65 27 R7-#14 154 54000 350.65 27 R6-#6 175 60000 342.86 30 R3-#19 130 48000 369.23 24 Total 2433.8 10 869.5 636574 509.23 283 1109 7.81 323.97 Out of Service Estimated. Small trucks not equipped with recording hardware. 1/8/2022 Set to 1/10/2022 Salt 600 G-Temp Brine ON Recorder ED Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/Tons of RT-Truck ID Driven MPH Miles Salt Used Salt/Mi.Miles Brine Used Ton Salt Salt Used R1-#9 90.6 11.2 52.30 33266 636.00 52 198 12.30 16.63 R2-#27 0.00 R3-#10 0.00 R4-#13 101.4 10.1 57.10 36872 639.00 18.44 R5-#23 98.3 16.6 75.00 46005 613.40 33 146 14.70 23.00 R6-#18 69.2 11.1 55.70 36938 663.10 55 265 14.80 18.47 R7-#28 0.00 R8-#22 0.00 R9-#11 118.5 10.2 55.60 36027 647.90 53 337 19.90 18.01 R7-#3 52 52 30000 577 15 R7-#14 52 52 30000 577 15 R6-#6 54 54 30000 556 15 R3-#19 40 40 24000 600 12 Total 530.0 12 295.7 303108 639.88 192 946 15.43 151.55 Out of Service Estimated. Small trucks not equipped with recording hardware. Snow Operations Salt and Brine Data Snow Event Date Date of Recording Snow Event Date Date of Recording Snow Operations Salt and Brine Data Recommendation This is an informational item. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2022-02 Capital Project Update Public Works Committee – January 18, 2022 None None Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects 2021 RTBR Program The contractor is substantially complete. Restoration to be monitored in the spring. Mill Road Reconstruction The road is open to traffic. The final lift of asphalt and restoration will occur in the spring. Elizabeth and Appletree Court Water Main Improvements The contractor is substantially complete. Restoration to be monitored in the spring. Fox Hill Improvements (Rebuild Illinois) The contractor is substantially complete. Striping and edge sealing to be completed in the spring and restoration to be monitored in the spring. 2021 Sidewalk Replacement The contractor is substantially complete. Restoration to be monitored in the spring. Beaver Street BPS Generator Work has commenced and to be completed by March 2022. Planning/Design Projects 2022 RTBR Program Design engineering is approximately 90% complete. We are targeting a March letting. Kennedy and Mill Road Intersection Improvements Design engineer is approximately 90% complete. We are targeting a March letting. Bristol Ridge Road LAFO Design engineering has commenced. E. Main Street Improvements Design engineering has commenced. We are targeting a March letting. Well No. 4 Rehabilitation A contract is to be awarded at the January 11th City Council meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: January 4, 2022 Subject: Capital Improvement Projects Update Well No. 7 Rehabilitation Design engineering has commenced. WTP No. 4 Media Replacement Design engineering has commenced. North Central EWST Rehabilitation Design engineering is approximately 90% complete. We are targeting a February letting. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2022-03 Bond/LOC Reduction Summary – December 31, 2021 Public Works Committee – January 18, 2022 None Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through December 31, 2021. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: January 4, 2022 Subject: 2021 Bond/LOC Reduction Summary – To Date 31‐Dec‐212021 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance1/12/2021 Grande Reserve ‐ Unit 23XXX 1,024,153.05$ 856,777.79$ 1/25/2021 Popeye's ‐ Lot 4 Mendards CommmonsXXX 40,892.00$ 40,892.00$ 3/23/2021 Kendall Marketplace Townhomes ‐ Lot 52 (Phase 1)XXX 612,355.00$ 163,898.00$ 5/4/2021 Restore ChurchXXX 9,600.00$ ‐$ 11/11/2022 Grande Reserve ‐ Unit 26XXX 1,176,649.36$ 1,291,488.64$ 11/15/2021 Gas N WashXXX 4,728.00$ ‐$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2022-04 2021 Road to Better Roads Program - MFT Public Works Committee – January 18, 2022 CC – 08/24/21 Approval of Change Order CC 2021-46 Majority Approval of Request for Change in Plans and Final Payment Estimate Recommendation to Approve Request for Change in Plans and Final Payment Estimate Brad Sanderson Engineering Name Department The 2021 Roads to Better Roads Program was awarded to D Construction, Inc 1488 S. Broadway Street, Coal City, Illinois 60416 at total awarded value of $857,885.67. The project is now complete and accepted. The project came in $67,984.96 under budget for a Final Construction Cost of $789,900.72. Due to the use of Motor Fuel Tax Funds, the Request for Change in Plans and Engineer’s Final Payment Estimate need to be approved by IDOT before final payment can be made. We recommend that the City approve of the Request for Change in Plans and Engineer’s Final Payment Estimate. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: January 10, 2022 Subject: 2021 Roads to Better Roads Program - MFT Engineer's Payment EstimateBLR 13230 (Rev. 05/13/21)Page 1 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMEstimate 3FinalPayable to NameD Construction, Inc.Address1488 S. Broadway Street Coal City, IL 60416Date From11/06/21Date To01/04/22Unit ofAwardedApproved Change in PlansCompleted to DatePay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueSUPPLEMENTAL WATERINGUNIT11 $0.11 0110 $0.0100BITUMINOUS MATERIALS (TACK COAT)LB24678 $246.782052.4026703.4 $0.0100 $267.03HMA SURFACE REMOVAL - BUTT JOINTSQ YD945 $9,450.00029916 $10.0000 $9,160.00HMA BINDER COURSE, IL-9.5, N50TON3157 $201,100.90 0180.42976.6 $63.7000 $189,609.42 HMA SURFACE COURSE, IL-9.5, MIX "D", N50TON3157 $201,100.90 197.403354.4 $63.7000 $213,675.28 PCC SIDEWALK 5 INCHSQ FT5472 $36,115.20 0275.65196.4 $6.6000 $34,296.24 DETECTABLE WARNINGSSQ FT394 $13,002.00 09385 $33.0000 $12,705.00 SIDEWALK REMOVALSQ FT5474 $7,554.120277.65196.4 $1.3800 $7,171.03HMA SURFACE REMOVAL, 3"SQ YD12550 $33,257.50 183.7012733.7 $2.6500 $33,744.31 HMA SURFACE REMOVAL, VARIABLE DEPTHSQ YD24000 $56,400.00 0391.723608.3 $2.3500 $55,479.50 CLASS D PATCHES, TYPE I, 3 INCHSQ YD14 $462.000140 $33.0000CLASS D PATCHES, TYPE II, 3 INCHSQ YD77 $2,464.00054.622.4 $32.0000 $716.80CLASS D PATCHES, TYPE III, 3 INCHSQ YD251 $6,275.00022922 $25.0000 $550.00CLASS D PATCHES, TYPE IV, 3 INCHSQ YD1476 $32,472.00 0143739 $22.0000 $858.00 BLR 13230 (Rev. 05/13/21)Page 2 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMPay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueCRACK ROUTING (PAVEMENT)FT100000 $2,000.00800100080 $0.0200 $2,001.60CRACK FILLINGLB33334 $44,000.88 26033360 $1.3200 $44,035.20 ROUTING AND SEALING CRACKSFT16546 $7,942.081221.5017767.5 $0.4800 $8,528.40MANHOLES TO BE ADJUSTEDEA22 $10,648.00 0139 $484.0000 $4,356.00INLETS TO BE ADJUSTEDEA25 $8,800.000124 $352.0000 $8,448.00INLETS, TYPE A, TYPE 1 FRAME, OPEN LIDEA1 $2,500.00010 $2,500.0000 INLETS TO BE ADJUSTED WITH NEW TYPE 1 FRAME, OPEN LIDEA3 $2,640.00003 $880.0000 $2,640.00VALVE BOXES TO BE ADJUSTEDEA11 $3,025.00065 $275.0000 $1,375.00SANITARY MANHOLES TO BE ADJUSTEDEA19 $10,972.50 0109 $577.5000 $5,197.50SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LIDEA10 $9,240.00037 $924.0000 $6,468.00THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLSSQ FT71 $781.00330104 $11.0000 $1,144.00THERMOPLASTIC PAVEMENT MARKING - LINE 4"FT3849 $2,694.3002473602 $0.7000 $2,521.40THERMOPLASTIC PAVEMENT MARKING - LINE 6"FT385 $731.50122.2507.2 $1.9000 $963.68THERMOPLASTIC PAVEMENT MARKING - LINE 8"FT142 $340.8001420 $2.4000THERMOPLASTIC PAVEMENT MARKING - LINE 12"FT90 $297.00199.40289.4 $3.3000 $955.02 BLR 13230 (Rev. 05/13/21)Page 3 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMTHERMOPLASTIC PAVEMENT MARKING - LINE 24"FT67 $737.003070 $11.0000 $770.00POLYUREA PAVEMENT MARKING TYPE I - LETTERS AND SYMBOLSSQ FT540 $3,078.000191.6348.4 $5.7000 $1,985.88POLYUREA PAVEMENT MARKING TYPE I - LINE 4"FT7710 $6,630.6003644.04066 $0.8600 $3,496.76POLYUREA PAVEMENT MARKING TYPE I - LINE 6"FT5490 $7,246.8009984492 $1.3200 $5,929.44POLYUREA PAVEMENT MARKING TYPE I - LINE 8"FT360 $514.8003600 $1.4300POLYUREA PAVEMENT MARKING TYPE I - LINE 12"FT530 $1,272.000403.5126.5 $2.4000 $303.60POLYUREA PAVEMENT MARKING TYPE I - LINE 24"FT230 $1,311.0007.9222.1 $5.7000 $1,265.97SODDING, SPECIALSQ YD1223 $18,345.00 0308.2914.8 $15.0000 $13,722.00 PCC DRIVEWAY REMOVAL AND REPLACEMENTSQ YD171 $11,286.00 19.30190.3 $66.0000 $12,559.80 HMA DRIVEWAY REMOVAL AND REPLACEMENTSQ YD76 $3,952.0061.20137.2 $52.0000 $7,134.40COMB CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFT2931 $93,498.90 035.52895.5 $31.9000 $92,366.45 RAILROAD PROTECTIVE LIABILITY INSURANCELSUM1 $3,500.00001 $3,500.0000 $3,500.00Total $857,885.67 Total $789,900.71 Miscellaneous Extras and CreditsValues BLR 13230 (Rev. 05/13/21)Page 4 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMTotal Miscellaneous Extras and CreditsTotal Value of Completed Work $789,900.72 Deduct RetainageBalance Due of Completed Work $789,900.72 Miscellaneous DebitsValuesTotal Miscellaneous DebitsNet Cost of Section $789,900.72 Previous Payments $750,405.69 Net Amount Due $39,495.02 The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement. The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210).The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities. BLR 13230 (Rev. 05/13/21)Page 5 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMResident Engineer Date Local AgencyDate Prepared byNadia L SchweisthalTitleSenior Project Engineer IIApprovedRegional Engineer Date BLR 13230 (Rev. 05/13/21)Printed 01/10/22 Instructions for BLR 13230 Form instructions are not to be submitted with the form. This form shall be used for all day labor and contract projects, (maintenance or construction) to document payment to a contractor for work performed. See Chapter 13 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements, refer to Chapter 2, Section 3.05(b) of the BLRS Manual. Local Public Agency Insert the name of the Local Public Agency (LPA). County Select the name of the County where the LPA is located. Route Insert the name of the route the project is located on. Section Number Insert the section number assigned to this project without dashes. If there are two section numbers assigned to the project, click on the plus sign. In the additional box labeled Section (2) add the second section number. Estimate # Insert the sequential number of the estimate. Final Check the box if this is the final pay estimate. Payable to Name Insert the name of the contractor. Payable to Address Insert the address for the contractor listed to the above. Date From Insert the beginning date of work for this pay estimate. Date To Insert the ending date of work for this pay estimate. Pay Items Pay Items Insert the unit of measure for the pay item. Unit of Measure Insert the unit of measure for the item. Awarded Quantity Insert the quantity of the pay item from the awarded contract. Values This is a calculated field, no entry is necessary. Approved Change in Plans All quality changes must be approved by IDOT using BLR 13210. In order to enter changes in quantity (added or deducted) the amounts must be approved by IDOT on BLR 13210 first. IDOT requires submission of a Change of Plans (BLR 13210) to document any plan changes. See BLRS Manual Chapter 13, section 13-2.03 (c). Added Insert any approved additions to awarded quantity. Deducted Insert any approved deductions to the awarded quantity. Completed to Date Quantity Insert the quantity completed to date for this pay item. Unit Price Insert the awarded unit price for this pay item. This field allows for a maximum of 4 decimal places. Value This is a calculated field, no entry is necessary. Miscellaneous Extras and Credits Miscellaneous Extras and Credits Insert a description of the approved miscellaneous extras and credits (e.g., agreed price items, extra work, etc.) Values Insert the dollar value of the approved miscellaneous extras and credits. Total Misc. Extras and Credits This is a calculated field, no entry is necessary. Total Value of Completed Work This is a calculated field, no entry is necessary. Deduct Retainage If this is the final pay estimate, the amount will be zero. Balance Due on Completed Work This is a calculated field, no entry is necessary. Miscellaneous Debits Miscellaneous Debits Insert the approved miscellaneous debits (e.g. liquidated damages, surface variations, etc.) Values Insert the dollar value of the approved miscellaneous debit. Total Miscellaneous Debits This is a calculated field, no entry is necessary. Net Cost of Section This is a calculated field, no entry is necessary. Previous Payments Insert the total dollar value(s) of previously approved pay estimates to the contractor. Net Amount Due This is a calculated field; no entry is necessary. Button Functionality Use the Add Row (+) and/or Remove Row (-) buttons located at the beginning of each line/row to either add a row directly below the row that the Add (+) button is clicked on or remove the actual row that the Remove (-) button is clicked on. A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District Office. Following the Regional Engineer's approval, distribution will be as follows: Bureau of Local Roads and Streets Office LPA Clerk LPA Engineer Request for Approval of Change of Plans BLR 13210 (Rev. 02/06/20)Page 1 of 3Printed 11/08/21 Local Public Agency United City of Yorkville County Kendall Route N/A Section Number 21-00000-00-GM Request Number 1 Final Contractor D Construction, Inc. Address 1488 S. Broadway Street City Coal City State IL Zip Code 60416 Date 11/17/21 I recommend that this Deduction be made The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. from the above contract. Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -SUPPLEMENTAL WATERING UNIT 11 $0.010 D $0.00 $0.11 -BITUMINOUS MATERIALS (TACK COAT)LB 2025.4 $0.010 A $20.25 $0.00 -HMA SURFACE REMOVAL - BUTT JOINT SQYD 29 $10.000 D $0.00 $290.00 -HMA BINDER COURSE, IL-9.5, N50 TON 180.4 $63.700 D $0.00 $11,491.48 -HMA SURFACE COURSE, IL-9.5, MIX "D", N50 TON 197.4 $63.700 A $12,574.38 $0.00 -PCC SIDEWALK, 5 INCH SQ FT 275.6 $6.600 D $0.00 $1,818.96 -DETECTABLE WARNINGS SQ FT 9 $33.000 D $0.00 $297.00 -SIDEWALK REMOVAL SQ FT 277.6 $1.380 D $0.00 $383.09 -HMA SURFACE REMOVAL, 3"SQ YD 183.7 $2.650 A $486.81 $0.00 -HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 391.7 $2.350 D $0.00 $920.50 -CLASS D PATCHES, TYPE I, 3 INCH SQ YD 14 $33.000 D $0.00 $462.00 -CLASS D PATCHES, TYPE II, 3 INCH SQ YD 54.6 $32.000 D $0.00 $1,747.20 -CLASS D PATCHES, TYPE III, 3 INCH SQ YD 229 $25.000 D $0.00 $5,725.00 -CLASS D PATCHES, TYPE IV, 3 INCH SQ YD 1437 $22.000 D $0.00 $31,614.00 -CRACK ROUTING (PAVEMENT)FOOT 80 $0.020 A $1.60 $0.00 -CRACK FILLING LB 26 $1.320 A $34.32 $0.00 -ROUTING AND SEALING CRACKS FOOT 1221.5 $0.480 A $586.32 $0.00 -MANHOLES TO BE ADJUSTED EA 13 $484.000 D $0.00 $6,292.00 -INLETS TO BE ADJUSTED EA 1 $352.000 D $0.00 $352.00 -INLETS, TYPE A, TYPE 1 FRAME, OPEN LID EA 1 $2,500.000 D $0.00 $2,500.00 -VALVE BOXES TO BE ADJUSTED EA 6 $275.000 D $0.00 $1,650.00 BLR 13210 (Rev. 02/06/20)Page 2 of 3Printed 11/08/21 Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -SANITARY MANHOLES TO BE ADJUSTED EA 10 $577.500 D $0.00 $5,775.00 - SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LID EA 3 $924.000 D $0.00 $2,772.00 - THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 33 $11.000 A $363.00 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 247 $0.700 D $0.00 $172.90 -THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 122.2 $1.900 A $232.18 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 8"FOOT 142 $2.400 D $0.00 $340.80 -THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 199.4 $3.300 A $658.02 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 3 $11.000 A $33.00 $0.00 - POLYUREA PAVEMENT MARKING TYPE I - LETTERS AND SYMBOLS SQ FT 191.6 $5.700 D $0.00 $1,092.12 -POLYUREA PAVEMENT MARKING TYPE I - LINE 4"FOOT 3644 $0.860 D $0.00 $3,133.84 -POLYUREA PAVEMENT MARKING TYPE I - LINE 6"FOOT 998 $1.320 D $0.00 $1,317.36 -POLYUREA PAVEMENT MARKING TYPE I - LINE 8"FOOT 360 $1.430 D $0.00 $514.80 -POLYUREA PAVEMENT MARKING TYPE I - LINE 12"FOOT 403.5 $2.400 D $0.00 $968.40 -POLYUREA PAVEMENT MARKING TYPE I - LINE 24"FOOT 7.9 $5.700 D $0.00 $45.03 -SODDING, SPECIAL SQ YD 308.2 $15.000 D $0.00 $4,623.00 -PCC DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 19.3 $66.000 A $1,273.80 $0.00 -HMA DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 61.2 $52.000 A $3,182.40 $0.00 - COMB CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 35.5 $31.900 D $0.00 $1,132.45 -RAILROAD PROTECTIVE LIABILITY INSURANCE LSUM 0 $3,500.000 D $0.00 $0.00 Total Changes $19,446.08 $87,431.04 Add Row Total net deduction ($67,984.96)-7.92%of the contract price.which isto date Total Net Change ($67,984.95) Amount of Original Contract $857,885.67 Amount of Previous Change Orders $0.00 Amount of adjusted/final contract $789,900.72 BLR 13210 (Rev. 02/06/20)Page 3 of 3Printed 11/08/21 State fully the nature and reason for the change When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. The Local Public Agency has determined that the change is germane to the original contract is signed. The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Date Regional Engineer Approved: Illinois Department of Transportation Date County Engineer/Superintendent of Highways For a Road District project County Engineer signature required. Mayor BY: Title: Date Local Public Agency Submitted/Approved Title of Preparer Senior Project Engineer II Prepared By Nadia L Schweisthal UNITED CITY OF YORKVILLE 2021 MFT (ROADS TO BETTER ROADS PROGRAM) SECTION 21-00000-00-GM BLR 13210 SUPPLEMENT EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000 PAGE 1 HOT-MIX ASPHALT BINDER COURSE, IL-9.5., N50 180.4 TON DEDUCTION AT $63.70/TON = $11,491.48 This item was decreased due to binder course thickness being an average of 1.46”. This change reflects actual delivered tonnages. HOT-MIX ASPHALT SURFACE COURSE, IL-9.5., MIX “D”, N50 197.4 TON DEDUCTION AT $63.70/TON = $12,574.38 This item was increased due to surface course thickness being an average of 1.65”. This change reflects actual delivered tonnages. CLASS D PATCHES, TYPE IV, 3-INCH 1437 SQ YD DEDUCTION AT $22.00/SQ YD = $31,614.00 The patching required was less than originally planned. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2022-05 2021 Road to Better Roads Program - Additional Public Works Committee – January 18, 2022 CC – 5/25/21 Approval of Additional Work PW 2021-42 Majority Approval of Request for Change in Plans and Final Payment Estimate Recommendation to Approve Request for Change in Plans and Final Payment Estimate Brad Sanderson Engineering Name Department The United City of Yorkville and D Construction, Inc entered into an agreement for Additional Work with a contract value of $423,400.70 for the above reference project. The project came in $109,551.31 under budget for a Final Construction Cost of $313,849.39. We recommend that the City approve of the Request for Change in Plans and Engineer’s Final Payment Estimate. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: January 10, 2022 Subject: 2021 Roads to Better Roads Program - Additional Engineer's Payment EstimateBLR 13230 (Rev. 05/13/21)Page 1 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMEstimate 2FinalPayable to NameD Construction, Inc.Address1488 S. Broadway Street Coal City, IL 60416Date From11/06/21Date ToUnit ofAwardedApproved Change in PlansCompleted to DatePay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueSUPPLEMENTAL WATERINGUNIT0000 $0.0100BITUMINOUS MATERIALS (TACK COAT)LB22747 $227.47011239.8411507.16 $0.0100 $115.07HMA SURFACE REMOVAL - BUTT JOINTSQ YD297 $2,970.00021276 $10.0000 $2,760.00HMA BINDER COURSE, IL-9.5, N50TON2181 $138,929.70 05891592 $63.7000 $101,410.40 HMA SURFACE COURSE, IL-9.5, MIX "D", N50TON2181 $138,929.70 0435.11745.9 $63.7000 $111,213.83 PCC SIDEWALK 5 INCHSQ FT1265 $8,349.000355910 $6.6000 $6,006.00DETECTABLE WARNINGSSQ FT90 $2,970.0001872 $33.0000 $2,376.00SIDEWALK REMOVALSQ FT1505 $2,076.9004571048 $1.3800 $1,446.24HMA SURFACE REMOVAL, 3"SQ YD1290 $3,418.50001290 $2.6500 $3,418.50HMA SURFACE REMOVAL, VARIABLE DEPTHSQ YD18139 $42,626.65 0018139 $2.3500 $42,626.65 CLASS D PATCHES, TYPE I, 3 INCHSQ YD261 $8,613.0002610 $33.0000CLASS D PATCHES, TYPE II, 3 INCHSQ YD261 $8,352.0002610 $32.0000CLASS D PATCHES, TYPE III, 3 INCHSQ YD261 $6,525.0002610 $25.0000CLASS D PATCHES, TYPE IV, 3 INCHSQ YD261 $5,742.0002610 $22.0000 BLR 13230 (Rev. 05/13/21)Page 2 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMPay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueCRACK ROUTING (PAVEMENT)FT0000 $0.0200CRACK FILLINGLB0000 $1.3200ROUTING AND SEALING CRACKSFT10701 $5,136.4891010792 $0.4800 $5,180.16MANHOLES TO BE ADJUSTEDEA0000 $484.0000 INLETS TO BE ADJUSTEDEA28 $9,856.000199 $352.0000 $3,168.00INLETS, TYPE A, TYPE 1 FRAME, OPEN LIDEA0000 $2,500.0000 INLETS TO BE ADJUSTED WITH NEW TYPE 1 FRAME, OPEN LIDEA0000 $880.0000 VALVE BOXES TO BE ADJUSTEDEA0000 $275.0000 SANITARY MANHOLES TO BE ADJUSTEDEA0000 $577.5000 SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LIDEA0000 $924.0000 THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLSSQ FT96 $1,056.0080104 $11.0000 $1,144.00THERMOPLASTIC PAVEMENT MARKING - LINE 4"FT1500 $1,050.000665.7834.3 $0.7000 $584.01THERMOPLASTIC PAVEMENT MARKING - LINE 6"FT380 $722.0005375 $1.9000 $712.50THERMOPLASTIC PAVEMENT MARKING - LINE 8"FT0000 $2.4000THERMOPLASTIC PAVEMENT MARKING - LINE 12"FT0000 $3.3000 BLR 13230 (Rev. 05/13/21)Page 3 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMTHERMOPLASTIC PAVEMENT MARKING - LINE 24"FT013.8013.8 $11.0000 $151.80POLYUREA PAVEMENT MARKING TYPE I - LETTERS AND SYMBOLSSQ FT0000 $5.7000POLYUREA PAVEMENT MARKING TYPE I - LINE 4"FT0000 $0.8600POLYUREA PAVEMENT MARKING TYPE I - LINE 6"FT0000 $1.3200POLYUREA PAVEMENT MARKING TYPE I - LINE 8"FT0000 $1.4300POLYUREA PAVEMENT MARKING TYPE I - LINE 12"FT0000 $2.4000POLYUREA PAVEMENT MARKING TYPE I - LINE 24"FT0000 $5.7000SODDING, SPECIALSQ YD380 $5,700.00016.6363.4 $15.0000 $5,451.00PCC DRIVEWAY REMOVAL AND REPLACEMENTSQ YD0000 $66.0000HMA DRIVEWAY REMOVAL AND REPLACEMENTSQ YD5 $260.008.8013.8 $52.0000 $717.60COMB CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFT937 $29,890.30 10601043 $31.9000 $33,271.70 RAILROAD PROTECTIVE LIABILITY INSURANCELSUM0000 $3,500.0000 Total $423,400.70 Total $321,753.46 Miscellaneous Extras and CreditsValuesDAMAGED VALVE REPLACEMENT($11,754.65)PCC PAVEMENT PATCH, 10" ($220.00/SY) $2,742.67BEAVER STREET CURB REPAIR $1,107.91 BLR 13230 (Rev. 05/13/21)Page 4 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMTotal Miscellaneous Extras and Credits($7,904.07)Total Value of Completed Work $313,849.39 Deduct RetainageBalance Due of Completed Work $313,849.39 Miscellaneous DebitsValuesTotal Miscellaneous DebitsNet Cost of Section $313,849.39 Previous Payments $298,156.92 Net Amount Due $15,692.47 The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement. The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210).The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities. BLR 13230 (Rev. 05/13/21)Page 5 of 5Printed 01/10/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number21-00000-00-GMResident Engineer Date Local AgencyDate Prepared byNadia L SchweisthalTitleSenior Project Engineer IIApprovedRegional Engineer Date BLR 13230 (Rev. 05/13/21)Printed 01/10/22 Instructions for BLR 13230 Form instructions are not to be submitted with the form. This form shall be used for all day labor and contract projects, (maintenance or construction) to document payment to a contractor for work performed. See Chapter 13 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. For signature requirements, refer to Chapter 2, Section 3.05(b) of the BLRS Manual. Local Public Agency Insert the name of the Local Public Agency (LPA). County Select the name of the County where the LPA is located. Route Insert the name of the route the project is located on. Section Number Insert the section number assigned to this project without dashes. If there are two section numbers assigned to the project, click on the plus sign. In the additional box labeled Section (2) add the second section number. Estimate # Insert the sequential number of the estimate. Final Check the box if this is the final pay estimate. Payable to Name Insert the name of the contractor. Payable to Address Insert the address for the contractor listed to the above. Date From Insert the beginning date of work for this pay estimate. Date To Insert the ending date of work for this pay estimate. Pay Items Pay Items Insert the unit of measure for the pay item. Unit of Measure Insert the unit of measure for the item. Awarded Quantity Insert the quantity of the pay item from the awarded contract. Values This is a calculated field, no entry is necessary. Approved Change in Plans All quality changes must be approved by IDOT using BLR 13210. In order to enter changes in quantity (added or deducted) the amounts must be approved by IDOT on BLR 13210 first. IDOT requires submission of a Change of Plans (BLR 13210) to document any plan changes. See BLRS Manual Chapter 13, section 13-2.03 (c). Added Insert any approved additions to awarded quantity. Deducted Insert any approved deductions to the awarded quantity. Completed to Date Quantity Insert the quantity completed to date for this pay item. Unit Price Insert the awarded unit price for this pay item. This field allows for a maximum of 4 decimal places. Value This is a calculated field, no entry is necessary. Miscellaneous Extras and Credits Miscellaneous Extras and Credits Insert a description of the approved miscellaneous extras and credits (e.g., agreed price items, extra work, etc.) Values Insert the dollar value of the approved miscellaneous extras and credits. Total Misc. Extras and Credits This is a calculated field, no entry is necessary. Total Value of Completed Work This is a calculated field, no entry is necessary. Deduct Retainage If this is the final pay estimate, the amount will be zero. Balance Due on Completed Work This is a calculated field, no entry is necessary. Miscellaneous Debits Miscellaneous Debits Insert the approved miscellaneous debits (e.g. liquidated damages, surface variations, etc.) Values Insert the dollar value of the approved miscellaneous debit. Total Miscellaneous Debits This is a calculated field, no entry is necessary. Net Cost of Section This is a calculated field, no entry is necessary. Previous Payments Insert the total dollar value(s) of previously approved pay estimates to the contractor. Net Amount Due This is a calculated field; no entry is necessary. Button Functionality Use the Add Row (+) and/or Remove Row (-) buttons located at the beginning of each line/row to either add a row directly below the row that the Add (+) button is clicked on or remove the actual row that the Remove (-) button is clicked on. A minimum of three (3) certified signed originals must be submitted to the Regional Engineer's District Office. Following the Regional Engineer's approval, distribution will be as follows: Bureau of Local Roads and Streets Office LPA Clerk LPA Engineer Request for Approval of Change of Plans BLR 13210 (Rev. 02/06/20)Page 1 of 3Printed01/10/22 Local Public Agency United City of Yorkville County Kendall Route N/A Section Number 21-00000-00-GM Request Number 1 Final Contractor D Construction, Inc. Address 1488 S. Broadway Street City Coal City State IL Zip Code 60416 Date 01/05/22 I recommend that this Deduction be made The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. from the above contract. Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -SUPPLEMENTAL WATERING UNIT 0 $0.010 D $0.00 $0.00 -BITUMINOUS MATERIALS (TACK COAT)LB 11239.84 $0.010 D $0.00 $112.40 -HMA SURFACE REMOVAL - BUTT JOINT SQYD 21 $10.000 D $0.00 $210.00 -HMA BINDER COURSE, IL-9.5, N50 TON 589 $63.700 D $0.00 $37,519.30 -HMA SURFACE COURSE, IL-9.5, MIX "D", N50 TON 435.1 $63.700 D $0.00 $27,715.87 -PCC SIDEWALK, 5 INCH SQ FT 355 $6.600 D $0.00 $2,343.00 -DETECTABLE WARNINGS SQ FT 18 $33.000 D $0.00 $594.00 -SIDEWALK REMOVAL SQ FT 457 $1.380 D $0.00 $630.66 -HMA SURFACE REMOVAL, 3"SQ YD 0 $2.650 D $0.00 $0.00 -HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 0 $2.350 D $0.00 $0.00 -CLASS D PATCHES, TYPE I, 3 INCH SQ YD 261 $33.000 D $0.00 $8,613.00 -CLASS D PATCHES, TYPE II, 3 INCH SQ YD 261 $32.000 D $0.00 $8,352.00 -CLASS D PATCHES, TYPE III, 3 INCH SQ YD 261 $25.000 D $0.00 $6,525.00 -CLASS D PATCHES, TYPE IV, 3 INCH SQ YD 261 $22.000 D $0.00 $5,742.00 -CRACK ROUTING (PAVEMENT)FOOT 0 $0.020 D $0.00 $0.00 -CRACK FILLING LB 0 $1.320 D $0.00 $0.00 -ROUTING AND SEALING CRACKS FOOT 91 $0.480 A $43.68 $0.00 -MANHOLES TO BE ADJUSTED EA 0 $484.000 D $0.00 $0.00 -INLETS TO BE ADJUSTED EA 19 $352.000 D $0.00 $6,688.00 -INLETS, TYPE A, TYPE 1 FRAME, OPEN LID EA 0 $2,500.000 D $0.00 $0.00 -VALVE BOXES TO BE ADJUSTED EA 0 $275.000 D $0.00 $0.00 BLR 13210 (Rev. 02/06/20)Page 2 of 3Printed01/10/22 Item Description Unit of Measure Quantity Unit Price Addition (A) or Deduction (D) Total Addition Total Deduction -SANITARY MANHOLES TO BE ADJUSTED EA 0 $577.500 D $0.00 $0.00 - SANITARY MANHOLES TO BE ADJUSTED WITH NEW TYPE 1 FRAME, CLOSED LID EA 0 $924.000 D $0.00 $0.00 - THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 8 $11.000 A $88.00 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 665.7 $0.700 D $0.00 $465.99 -THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 5 $1.900 D $0.00 $9.50 -THERMOPLASTIC PAVEMENT MARKING - LINE 8"FOOT 0 $2.400 D $0.00 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 0 $3.300 D $0.00 $0.00 -THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 13.8 $11.000 A $151.80 $0.00 - POLYUREA PAVEMENT MARKING TYPE I - LETTERS AND SYMBOLS SQ FT 0 $5.700 D $0.00 $0.00 -POLYUREA PAVEMENT MARKING TYPE I - LINE 4"FOOT 0 $0.860 D $0.00 $0.00 -POLYUREA PAVEMENT MARKING TYPE I - LINE 6"FOOT 0 $1.320 D $0.00 $0.00 -POLYUREA PAVEMENT MARKING TYPE I - LINE 8"FOOT 0 $1.430 D $0.00 $0.00 -POLYUREA PAVEMENT MARKING TYPE I - LINE 12"FOOT 0 $2.400 D $0.00 $0.00 -POLYUREA PAVEMENT MARKING TYPE I - LINE 24"FOOT 0 $5.700 D $0.00 $0.00 -SODDING, SPECIAL SQ YD 16.6 $15.000 D $0.00 $249.00 -PCC DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 0 $66.000 D $0.00 $0.00 -HMA DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 8.8 $52.000 A $457.60 $0.00 - COMB CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 106 $31.900 A $3,381.40 $0.00 -RAILROAD PROTECTIVE LIABILITY INSURANCE LSUM 0 $3,500.000 D $0.00 $0.00 -DAMAGED VALVE REPLACEMENT (CREDIT)LSUM 1 $11,754.650 D $0.00 $11,754.65 -PCC PAVEMENT PATCH. 10" (EXTRA)LSUM 1 $2,742.670 A $2,742.67 $0.00 -BEAVER STREET CURB REPAIR (EXTRA)LSUM 1 $1,107.910 A $1,107.91 $0.00 Total Changes $7,973.06 $117,524.37 Add Row BLR 13210 (Rev. 02/06/20)Page 3 of 3Printed01/10/22 Total net deduction ($109,551.31)-25.87%of the contract price.which isto date Total Net Change ($109,551.31) Amount of Original Contract $423,400.70 Amount of Previous Change Orders $0.00 Amount of adjusted/final contract $313,849.39 State fully the nature and reason for the change When the net increase or decrease in the cost of the contract is $10,000.00 or more, or the time of completion is increased or decreased by 30 days or more, one of the following statements must be checked: The Local Public Agency has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. The Local Public Agency has determined that the change is germane to the original contract is signed. The Local Public Agency has determined that this change is in the best interest of the Local Public Agency and is authorized by law. Date Regional Engineer Approved: Illinois Department of Transportation Date County Engineer/Superintendent of Highways For a Road District project County Engineer signature required. Mayor BY: Title: Date Local Public Agency Submitted/Approved Title of Preparer Senior Project Engineer II Prepared By Nadia L Schweisthal UNITED CITY OF YORKVILLE 2021 ADDITIONAL WORK (ROADS TO BETTER ROADS PROGRAM) SECTION 21-00000-00-GM BLR 13210 SUPPLEMENT EXPLANATION OF PAY ITEM CHANGES IN EXCESS OF $10,000 PAGE 1 HOT-MIX ASPHALT BINDER COURSE, IL-9.5., N50 589.0 TON DEDUCTION AT $63.70/TON = $37,519.30 This item was decreased due to both the binder course thickness being an average of 1.42”, and also the decision to not resurface Corneils Road in 2021. HOT-MIX ASPHALT SURFACE COURSE, IL-9.5., MIX “D”, N50 435.1 TON DEDUCTION AT $63.70/TON = $27,715.87 This item was decreased due to the decision to not resurface Corneils Road in 2021.