Library Board Minutes 2021 12-13-21APPROVED 1/10/22
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Yorkville Public Library
Board of Trustees
Monday, December 13, 2021 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established.
Roll Call:
Rosie Millen-yes, Theron Garcia-yes, Darren Crawford-yes, Susan Chacon-yes, Russ Walter-yes, Sue
Shimp-yes, Bret Reifsteck-yes
Absent: Ryan Forristall, Tara Schumacher
Others Present:
Library Director Shelley Augustine, Judy Somerlot, Daniel Chacon
Recognition of Visitors: President Crawford recognized the Library Director and guests.
Amendments to the Agenda: None
Presentations: None
Minutes: November 8, 2021
Ms. Millen moved to approve the minutes as presented and Ms. Garcia seconded.
Roll call: Garcia-yes, Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes, Reifsteck-yes, Millen-yes.
Carried 7-0.
Correspondence:
Mr. Walter said a Christmas card was received from the library e-rate consultant.
Public Comment: None
Friends of the Library Report:
Ms. Somerlot reported there was a Christmas luncheon today with library staff and Friends members
present. She said $500 was approved for a project the Director will discuss later in the meeting.
Money was also approved for chair yoga to meet every week in January. Last month $375 was
approved for the program Illinois Libraries Present and authors have already been booked for the first
three months of 2022. She also said mini-golf sponsors are all in place, but decorators, raffle items and
extra volunteers are needed.
Staff Comment: None
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Report of the Treasurer:
Financial Statement
Treasurer Chacon highlighted some of the large purchases and invoices for the month and overall she
said the library still has a surplus with the budget being 58% complete.
Payment of Bills
Trustee Walter made a motion to pay the bills as follows and it was seconded by President Crawford.
$45,122.45 Accounts Payable
$39,599.26 Payroll
$84,721.71 Total
Roll call: Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes, Reifsteck-yes, Millen-yes, Garcia-yes.
Carried 7-0.
Report of the Library Director:
Ms. Augustine reported the following:
1. Had Polar Express with over 50 kids in each session, cookies/milk donated by Casey's Store.
2. Illinois Libraries Present to hold first session with New York Times bestseller author in January.
3. Majority of sponsor money received for mini-golf.
4. Director of Three Rivers Public Library contacted Yorkville about partnering on a “Library
Crawl” during April which is National Library Month.
5. Committed to Mobile Museum of Tolerance to come July 5-8. They show videos, have
technology for diversity/ethnicity and it is a free program.
6. Director will attend meeting in January with other local directors so share plans/ideas.
7. Syserco finished their work and Mr. Walter was on hand to troubleshoot. Syserco created
schedule to turn down heat when building is closed. President Crawford said 4 months of data
should be analyzed to possibly decrease heating budget.
8. Griffon installed new cameras. On November 26th motion was detected in vestibule as someone
tried to gain entrance at 2:30am. Police were called.
9. Maintenance person changes light bulbs, has cleaned gutters and will do masonry work.
10. City installed a cable across the parking lot which locks.
11. Police were called to library for a possible suicide threat, no threat found.
12. Large piece of plexiglass flew off window on a windy night, Ms. Augustine will have repaired.
13. Reminder that library is closed on upcoming holidays.
Mr. Crawford inquired as to the events planned for Martin Luther King Day. The library will be open,
however, no activities have been planned as of yet. He also noted Engineering Week is in mid-
February and he contacted the school about an activity there. He suggested a related activity at the
library as well.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Library Director Succession Plan Draft
This was tabled from last month for review and Ms. Augustine asked the Board to approve since there
has been no previous policy. The Board reviewed the plan and Mr. Crawford moved to approve with
second by Mr. Walter. Roll call: Shimp-yes, Reifsteck-yes, Millen-yes, Garcia-yes, Crawford-yes,
Chacon-yes, Walter-yes. Carried 7-0.
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New Business:
Serving Our Public 4.0 Standards for Ill Public Libraries Checklist for FY22 Public
Library Per Capita Grant (chapters 4, 7-11)
Ms. Augustine said the Board must review the standards in this document as a requirement to receive a
per capita grant. Several standards have already been met, however, Ms. Augustine said the following
are needed: Policies for ADA, collection development, reference and also some furniture may need
replacing. Three chapters remain for review.
Story Walk Partnership with the Yorkville Education Foundation
Ms. Augustine and Ms. Garcia recently met with the President Alicia Lingane of the Yorkville
Education Foundation who approached the library with a partnership proposal to create a community
storywalk. They discussed signs and the cost and it was suggested this could be an Eagle Scout project
to create the storyboards. Ms. Lingane is seeking monetary support so Ms. Augustine approached the
Friends for a $500 gift and asked if the library could do a match. Mr. Crawford said the library logo
should be on this project due to the funds being donated. Other community organizations will be
approached as well. Each placard is a page of a book and the content would be changed once a month.
Possible locations might be the library or a public park. Ms. Chacon asked if the library would be
liable for upkeep. Ms. Shimp suggested other businesses could take part in the project by decorating
and sponsoring a post. This matter will be tabled until next month.
Drug Overdose Prevention Program (DOPP)
The Kendall County Health Department contacted the library with an offer of extra Narcan kits if the
library was interested in them. Ms. Augustine asked about legal ramifications and found that staff can
legally administer these if the library is part of the drug overdose program. Training would be required
which the Police Chief could do. It was suggested that the library could be involved in this when the
PADS program resumes. Ms. Augustine expressed concern about being part of the program for staff
safety and risk and is not sure the staff would be comfortable. President Crawford asked if the library
pays for the drug when the old one expires.
COLA Discussion
Director Augustine handed out 2 spreadsheets, one showing the state-mandated raise in January and
the second shows COLA increases for all at the start of the FY. She found that COLA raises have
traditionally been given at the beginning of the FY in the past. She said five staff members have been
here more than 5 years and just make minimum wage. The part-timers have not received a raise this
year and receive more than minimum wage. It was noted these increases will have a huge budget
impact. Ms. Chacon was asked to schedule a Finance Committee meeting in January to discuss
budgeting of these increases. Attendance by all is encouraged.
Renewing Elevator Contract
Ms. Augustine sent 3 proposals to Trustee Forristall for review and he recommended renewing with the
current vendor, TK Elevator, who will honor the 2017 price of $525/quarter. They are reputable,
responsive and a 3-year contract was suggested. Ms. Garcia moved to accept the TK Elevator service
contract at $175/month or $525/quarter as presented and Mr. Walter seconded. Roll call: Reifsteck-
yes, Millen-yes, Garcia-yes, Crawford-yes, Chacon-yes, Walter-yes, Shimp-yes. Carried 7-0.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:08pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
Marlys Young, Minute Taker