Administration Committee Minutes 2021 10-20-21
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APPROVED 11/17/21
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, October 20, 2021 6:00pm
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial
Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the
Governor under the Illinois Emergency Management Agency Act. This allows remote
attendance for this meeting to encourage social distancing due to the current Covid-19
pandemic.
Committee Members In Attendance:
Vice-Chairman Chris Funkhouser/in-person
Alderman Seaver Tarulis/in-person
Alderman Dan Transier/in-person
Other City Officials In Attendance:
City Administrator Bart Olson/in-person
Assistant City Administrator Erin Willrett/in-person
Finance Director Rob Fredrickson/in-person
Others in Attendance: None
The meeting was called to order at 6:00pm by Vice-Chairman Chris Funkhouser.
Citizen Comments: None
Minutes for Correction/Approval: September 22, 2021
The minutes were approved as presented.
New Business:
1. ADM 2021-38 Budget Report for September 2021
Mr. Olson said the sales tax is the second highest on record. So far the October figure is
up 27% from 2020 and the 2020 numbers were up 10% overall. He said cash flow and
expenses are doing well, but supply issues are starting to be evident. He said trucks
authorized for purchase in 2020 will not be received until late 2022.
2. ADM 2021-39 Treasurer's Report for September 2021
Finance Director Fredrickson reported the following:
Beg. Fund Balance: $14,992,729
YTD Revenues: $29,073,901
YTD Expenses $14,094,411
Proj. Ending Fund Balance: $29,972,219
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The Treasurer's report will move forward to the October 26th City Council meeting.
3. ADM 2021-40 Website Report for September 2021
Ms. Willrett said the report hit the peak for the year with the Hometown Days event. She
said there will be a downward trend now with January being the lowest. The website
activity is dependent on events occurring.
4. ADM 2021-41 2011 Bond Refinancing Discussion
Mr. Olson referred to the memo from Mr. Fredrickson which outlines the timing of the
bonds and the Prairie Point building financing. The refinancing will be discussed at the
October 26th City Council meeting, a Public Hearing will be scheduled for November 9th
and the bond sale ordinance will be done on December 14th. He anticipated the Council
meetings through December may have lengthy discussions on the water topic.
Administrator Olson said staff has met with Oswego and Montgomery and a decision on
the water topic will be made in December. This is for information.
5. ADM 2021-42 Meeting Schedule for 2022
The committee was OK with the schedule as presented.
Old Business: None
Additional Business:
Mr. Olson said revised water figures are available for the water source options and there
will be a verbal presentation at an upcoming City Council meeting. He said a water
forum meeting had been held last night for citizens. The water matrix is ready for
scoring purposes and it was noted that water quality is more important than cost to many.
Alderman Funkhouser asked for an infographic that breaks down a city water bill
showing trash, water, sewer, etc., so an example will be provided. Alderman Transier
asked if the public would have an opportunity to complete a matrix and Mr. Olson said it
will be placed on the website and will be used as a tool for discussion.
Alderman Funkhouser asked about return to work at city hall for staff members due to the
pandemic. Mr. Olson said a couple employees work 2-3 days at home due to childcare,
school or family issues. He said staff has followed strict guidelines and there are check-
ins. Administrator Olson said 85 to 90% staffers are in the office full-time now. There
were fewer than 5 closures in the last couple months due to staff having covid or being
exposed.
There was no further business and the meeting adjourned at 6:15pm.
Respectfully transcribed by Marlys Young, Minute Taker/in-person