Public Works Committee Minutes 2022 01-18-22APPROVED 2/15/22
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
Tuesday, January 18, 2022, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor
Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management
Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing Covid-19
pandemic by allowing remote attendance for this meeting.
All attended in-person unless otherwise noted.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Jason Peterson
Alderman Ken Koch Alderman Joe Plocher
Other City Officials
City Administrator Bart Olson Assistant City Admin. Erin Willrett (electronic attendance)
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse (electronic attendance)
Alderman Craig Soling
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Matt Marek who read the Governor's
Proclamation.
Citizen Comments: None
Previous Meeting Minutes: December 21, 2021
The minutes were approved as presented.
New Business:
1. PW 2022-01 Snow Operations Report
Mr. Dhuse reported no equipment breakdowns in the month, however, 2 trucks are still out and due
back at the end of the month. The city has used approximately 375 tons of salt, which is less than
usual.
2. PW 2022-02 Capital Improvement Projects Update
Mr. Sanderson referred to the agenda packet memo which describes the status of the various projects.
Staff is getting several projects ready for letting bids and the road program letting will be in March.
Kennedy/Mill Road is scheduled for March and E. Main for April. Chairman Marek asked about the
Fox Hill improvements. There were issues with the contractor, but the committee will be kept updated.
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3. PW 2022-03 Quarterly Bond and Letter of Credit Reduction Summary
Engineer Sanderson said there were only a few reductions for the entire year. No further discussion.
4. PW 2022-04 2021 RTBR Final Payment Estimate – Changer Order No. 1
The contractor has agreed on final quantities and this item is an annual series of documents for
approval. One is a request for Change in Plans and the other is Engineer's Final Payment Estimate.
Mr. Sanderson recommended approval of these items which is $67,000 less than the estimate. This
moves to the City Council consent agenda.
5. PW 2022-05 2021 RTBR (Additional) – Change Order No. 1
City Council had approved additional work which was performed by D Construction. The quantities
have been agreed upon and Mr. Sanderson recommended approval of the Change Order which reflects
$109,000+ under the estimate. He noted the Corneils Rd. additional work was pulled out, since
ComEd agreed to fund that portion. The committee approved this Change Order and it moves to the
City Council consent agenda.
Old Business: None
Additional Business:
Alderman Koch asked about the Tuma Rd. light status, however, ComEd has not replied to inquiries.
Alderman Peterson questioned the lighting by Kennedy Rd. & Freedom Place. Mr. Dhuse said the
lights are supposed to be functional at the end of the month, however, transformer work must be
completed first.
There was no further business and the meeting adjourned at 6:10pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker