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Public Works Committee Minutes 2022 01-18-22APPROVED 2/15/22 Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING Tuesday, January 18, 2022, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing Covid-19 pandemic by allowing remote attendance for this meeting. All attended in-person unless otherwise noted. IN ATTENDANCE: Committee Members Chairman Matt Marek Alderman Jason Peterson Alderman Ken Koch Alderman Joe Plocher Other City Officials City Administrator Bart Olson Assistant City Admin. Erin Willrett (electronic attendance) Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse (electronic attendance) Alderman Craig Soling Other Guests: None The meeting was called to order at 6:00pm by Chairman Matt Marek who read the Governor's Proclamation. Citizen Comments: None Previous Meeting Minutes: December 21, 2021 The minutes were approved as presented. New Business: 1. PW 2022-01 Snow Operations Report Mr. Dhuse reported no equipment breakdowns in the month, however, 2 trucks are still out and due back at the end of the month. The city has used approximately 375 tons of salt, which is less than usual. 2. PW 2022-02 Capital Improvement Projects Update Mr. Sanderson referred to the agenda packet memo which describes the status of the various projects. Staff is getting several projects ready for letting bids and the road program letting will be in March. Kennedy/Mill Road is scheduled for March and E. Main for April. Chairman Marek asked about the Fox Hill improvements. There were issues with the contractor, but the committee will be kept updated. Page 2 of 2 3. PW 2022-03 Quarterly Bond and Letter of Credit Reduction Summary Engineer Sanderson said there were only a few reductions for the entire year. No further discussion. 4. PW 2022-04 2021 RTBR Final Payment Estimate – Changer Order No. 1 The contractor has agreed on final quantities and this item is an annual series of documents for approval. One is a request for Change in Plans and the other is Engineer's Final Payment Estimate. Mr. Sanderson recommended approval of these items which is $67,000 less than the estimate. This moves to the City Council consent agenda. 5. PW 2022-05 2021 RTBR (Additional) – Change Order No. 1 City Council had approved additional work which was performed by D Construction. The quantities have been agreed upon and Mr. Sanderson recommended approval of the Change Order which reflects $109,000+ under the estimate. He noted the Corneils Rd. additional work was pulled out, since ComEd agreed to fund that portion. The committee approved this Change Order and it moves to the City Council consent agenda. Old Business: None Additional Business: Alderman Koch asked about the Tuma Rd. light status, however, ComEd has not replied to inquiries. Alderman Peterson questioned the lighting by Kennedy Rd. & Freedom Place. Mr. Dhuse said the lights are supposed to be functional at the end of the month, however, transformer work must be completed first. There was no further business and the meeting adjourned at 6:10pm. Minutes respectfully transcribed by Marlys Young, Minute Taker