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City Council Minutes 2022 01-25-22 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JANUARY 25,2022 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present * Marek Present Ward IV Tarulis Present Peterson Present Staff in attendance at City Hall: City Clerk Behland,City Administrator Olson,Chief of Police Jensen, Parks and Recreation Director Evans,and Deputy Chief Mikolasek. Staff in attendance electronically: Attorney Orr,Public Works Director Dhuse,Community Development Director Barksdale-Noble,Finance Director Fredrickson, Superintendent of Recreation Remus,Assistant City Administrator Willrett,Purchasing Manager Gayle, and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely https://us02web.zoom.usj/86014878574?pwd=Rv9CRFNhKOdHRWtNcTdV02xTamdvUT09. The Zoom meeting ID was 860 1487 8574. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council—January 11,2022 2. Bill Payments for Approval $ 987,269.16 (vendors) $ 351,148.32 (payroll period ending 01/07/22) $ 1,292,617.48 (total) The Minutes of the Regular Meeting of the City Council—January 25,2022—Page 2 of 5 3. Road to Better Roads Final Payment Estimate—Change Order No. 1 —authorize the Mayor to execute(PW 2022-04) 4. Road to Better Roads(Additional)—Change Order No. 1 —authorize the Mayor to execute(PW 2022-05) 5. Treasurer's Report for December 2021 (ADM 2022-02) 6. Ordinance 2022-04 Providing for New Garbage Service Rates—authorize the Mayor and City Clerk to execute(ADM 2022-06) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-8 Nays-0 Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye,Marek-aye,Peterson-aye,Koch-aye REPORTS MAYOR'S REPORT Called to Care—Charity Dinner Alderman Peterson shared with the Council that Called to Care is holding a charity dinner on Saturday, March 12th,at the Whitetail Ridge Golf Club.Alderman Peterson said that Called to Care is an organization that helps local families in the foster care system. Called to Care is currently looking for silent and live auction items. They are also looking for people interested in sponsorships. Resolution 2022-07 Approving a Memorandum of Understanding By and Between the United City of Yorkville and Yorkville Community School District 115 (CC 2022-04) Mayor Purcell entertained a motion to approve a Resolution Approving a Memorandum of Understanding By and Between the United City of Yorkville and Yorkville Community School District 115 and authorize the Mayor and City Clerk to execute. So moved by Alderman Koch;seconded by Alderman Marek. Parks and Recreation Director Evans explained that City staff had begun a conversation with the Library last year regarding possibly sharing a space that did not work out. The school district ended up reaching out,and over the previous several months,City staff and school staff have been working out details on a shared location. The location is within the sports building,where they have equipment pickup.Tim stated this is an excellent location near parks and playgrounds. This is also a perfect opportunity to grow the City's relationship with the School District. Alderman Funkhouser asked if the school's pickup and dropoff times would interfere with the school's schedule. Parks and Recreations Director Evans stated they would adjust their hours to reflect pickup and drop off times.Alderman Funkhouser asked what the term of the contract was.Director Evans said this is a five-year contract,and in the fourth year,the school is required to let the City know if they are going to continue after the five years. Mayor Purcell wanted to mention that the City will be paying up to$75,000 on renovations.Alderman Soling asked about the heating and cooling, and Director Evans said they have budgeted for any needed changes. Motion approved by a roll call vote.Ayes-7 Nays-1 Funkhouser-aye,Tarulis-nay,Transier-aye, Soling-aye, Marek-aye,Peterson-aye,Koch-aye,Plocher-aye Bright Farms Development Agreement (CC 2022-05) Administrator Olson gave an update on the Bright Farms Development Agreement.The agreement is currently being drafted.Bright Farms is aware they need to submit water and well information to the Council. The water study is contingent on drilling a test well which depends on the weather. The developer agreed to make deposit payments on the engineering agreement. Since the last meeting,EEI has revised the sewer routes,reducing the sewer cost project. Alderman Funkhouser stated he wanted to know how much water are they truly going to use and how much are they going to recycle.Alderman Koch asked when we should hear about the grant. Administrator Olson said it could be a few weeks or a few months.Alderman Soling said he wanted them to be more specific on the recapturing of the water. The Minutes of the Regular Meeting of the City Council—January 25,2022—Page 3 of 5 Galena Road/Kennedy Road Intersection Improvements—Land Acquisition (CC 2022-06) Mayor Purcell entertained a motion to accept a Temporary Easement upon receipt of the final documents and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek;seconded by Alderman Transier. Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Transier-aye, Soling-aye,Marek-aye, Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye Appointment of Freedom of Information Officer (CC 2022-07) Mayor Purcell entertained a motion to approve the appointment of Katelyn Gregory as a Freedom of Information Officer. So moved by Alderman Transier; seconded by Alderman Peterson. Motion approved by a roll call vote.Ayes-8 Nays-0 Transier-aye, Soling-aye,Marek-aye,Peterson-aye, Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2022-05 Approving a Development Agreement Between the United City of Yorkville and Rally Homes,L.L.C. (EDC 2021-43) Alderman Peterson made a motion to approve an Ordinance Approving a Development Agreement Between the United City of Yorkville and Rally Homes,L.L.C. and authorize the Mayor and City Clerk to execute; seconded by Alderman Marek. Alderman Peterson asked if the developers decided to change the name of the subdivision,and Administrator Olson said they chose not to change the name.Administrator Olson said that when they want to change the street names,staff will submit them to KenCom for final approval to ensure no names are too similar. Motion approved by a roll call vote.Ayes-8 Nays-0 Soling-aye,Marek-aye,Peterson-aye,Koch-aye, Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye PUBLIC SAFETY COMMITTEE REPORT Resolution 2022-08 Approving a Master Customer Agreement By and Between the United City of Yorkville and Watchguard Video,Inc. (PS 2021-25) Alderman Transier made a motion to approve a Resolution Approving a Master Customer Agreement By and Between the United City of Yorkville and Watchguard Videos,Inc.and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Mayor Purcell stated this is a five-year agreement.Alderman Peterson asked how long the batteries last, and Chief Jensen explained the statute is a minimum of ten hours,but they were told they should run twelve to fifteen hours.As part of the bid package,they will receive two batteries per camera,and each camera in the squad car has a hook up to charge batteries while in the field. Previously,the officers'only camera was in their squad cars,where the microphones were. The new cameras have microphones on them.Chief Jensen mentioned that everyone would receive new body cameras and batteries in the contract's third year.If the police department decided to sign a new five-year contract,they would receive new cameras altogether at the start of the new agreement. There is also a fall replacement policy where if any officers fall and break their cameras,they will be replaced.Alderman Transier asked if the cameras are statutorily required,and Chief Jensen said yes, starting January 2025,they will be.Alderman Transier asked if cameras were not statute,would they still want them,and Chief Jensen said yes.Alderman Funkhouser asked what happens if we hire new officers,and Chief Jensen said they would start a new five-year contract for that new hire,and it's an additional$49 a month. Motion approved by a roll call vote.Ayes-8 Nays-0 Marek-aye,Peterson-aye,Koch-aye,Plocher-aye, Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye The Minutes of the Regular Meeting of the City Council—January 25,2022—Pace 4 of 5 ADMINISTRATION COMMITTEE REPORT Auidit RFP Results and Recommendations (ADM 2022-07) Alderman Funkhouser made a motion to authorize staff to accept the proposal and award a contract to Lauterbach&Amen LLP in an amount not to exceed$167,425.00 over the five-year contract term; seconded by Alderman Tarulis. Motion approved by a roll call vote.Ayes-8 Nays-0 Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye,Transier-aye, Soling-aye,Marek-aye PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2022-0 Granting Variances to the Stormwater Management,Landscape and Zoning Ordinances for a 21-Acre Parcel Located at 304 River Street(Yorkville Bristol Sanitary District) (PZC 2021-07&EDC 2021-46) Alderman Koch made a motion to approve an Ordinance Granting Variances to the Stormwater Management,Landscape and Zoning Ordinances for a 21-Acre Parcel Located at 304 River Street (Yorkville Bristol Sanitary District)and authorize the Mayor and City Clerk to execute; seconded by Alderman Soling. Community Development Director Barksdale-Nobel stated that the Yorkville Bristol Sanitary District (YBSD)seeks a variance to the Kendall County Stormwater Ordinance related to detention and compensatory storage. YBSD is also seeking variances to the City's Landscape Ordinance. These requested variances are needed to allow for the future expansion and construction of additional wastewater treatment structures located west of the current operation at 304 River Street. The petitioner and director of YBSD,Cyrus McMains, is participating via zoom for any questions.Alderman Funkhouser said he had a concern regarding the setbacks along River Road. Community Development Director Barksdale-Noble said the petitioner intends to maintain the same setback line as the existing facility.Cyrus explained they currently do not have a site plan within the packet,but they are planning not to be on top of River Road and will have adequate space even considering the road's future expansion. They are not proposing to be on the ten-foot setback.Cyrus explained that any building at this location would need space for maintenance and enough room to drive vehicles around the building. Motion approved by a roll call vote.Ayes-8 Nays-0 Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,Peterson-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT FORE! Golf Outing Event Alderman Marek reported that the FORE! golf outing event will be on June 9,2022.This is the Yorkville Educational Foundation and Yorkville Parks and Recreation partnered event. More information on the event will come in late February. They will be looking for sponsorships and raffle items. Polar Plunge Event Chief Jensen shared that the Yorkville Police Department is co-hosting a Polar Plunge event at Go For It Sports on March 5,2022,from 10:00 a.m.to 12:00 p.m. This event is a fundraiser for the Special Olympics. There will be athletic-grade soaking tubs set up outside,and inside there will be a dunk tank. St.Patrick's Day Celebration Mayor Purcell reported that the St.Patrick's Day Celebration is on Saturday,March 12, 2022.There is a Run SOB Run 5K at 9:00 a.m.which all proceeds benefit CASA of Kendall County. The Irish Parade starts at 11:00 a.m.and will begin on the easternmost end of Hydraulic Ave. There will be live music and St. Patrick Day specials throughout Yorkville.A firework display will occur approximately at 6:30 p.m., located at the corner of Route 47 and Countryside Parkway. STAFF REPORT No report. The Minutes of the Regular Meeting of the City Council—January 25,2022—Page 5 of 5 MAYOR'S REPORT(cont'd) Prairie Pointe Building Update (CC 2021-04) Administrator Olson reported that the City is currently in the bid window for the RFP for the new city hall building.Pre-bid meeting and walkthroughs will take place this week.There are,at the moment,eleven plan holders,and the RFP closes on February 15th. Water Study Update (CC 2021-38) Administrator Olson reported that they have been in contact with the DuPage Water Commission regarding legislation related to our region's representation on the board. They believe the legislation will be filed in a few days.The DuPage Water Commission has reviewed the material and seems ok with the City having representation chosen by the Mayors in the region. Since the last meeting,they have been looking at possibly having additional representation that is county-selected along with the municipal- chosen representative. ADDITIONAL BUSINESS None. CITIZEN COMMENTS Sidewalks and Snow Alderman Peterson was asked again to discuss the Autumn Creek sidewalk near the school. There are a lot of walkers at the new crosswalk.Public Works Director Dhuse explained that his staff takes care of all the City streets followed by City buildings before doing any of the sidewalks in town.He also mentioned again that sidewalks are done as they can get to them. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:18 p.m. Minutes submitted by: Behland, City Clerk,City of Yorkville,Illinois