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City Council Packet 2022 03-22-22 AGENDA CITY COUNCIL MEETING Tuesday, March 22, 2022 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis Dan Transier Craig Soling Matt Marek Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: 1. Timber Ridge Estates – Dormant SSA Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – February 22, 2022 2. Bill Payments for Approval $ 622,651.59 (vendors) $ 344,765.92 (payroll period ending 3/4/22) $ 967,417.51 (total) 3. PW 2022-19 Water Department Reports October 2021 – February 2022 4. PW 2022-24 Kennedy Road and Mill Road Intersection Improvements – Bid Award – award bid for the Kennedy Road and Mill Road Intersection Improvements project to Geneva Construction in an amount not to exceed $384,526.38 5. PW 2022-25 Kennedy Road and Mill Road Intersection Improvements – Construction Engineering Agreement – authorize the Mayor and City Clerk to execute 6. PW 2022-27 Bucket Truck Price Increase – approve the price increase for the bucket truck from $230,658 to $234,961 and amend the proposed FY23 budget to reflect the increase 7. PW 2022-30 Resolution in Support of the “Wyland Mayor’s Challenge for Water Conservation” – authorize the Mayor and City Clerk to execute United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda March 22, 2022 Page 2 Consent Agenda (cont’d): 8. ADM 2022-15 Treasurer’s Report for February 2022 9. ADM 2022-17 Fiscal Year 2023 Insurance Renewals – approve a contract for the renewal of existing HMO and PPO plans with Blue Cross Blue Shield; to approve a contract with Blue Cross Blue Shield for the dental plan; to approve a contract with Dearborn National (BCBS) for vision plan, to approve a contract with Blue Cross Blue Shield for the life and AD&D plans; to approve employee HRA card amounts in the same amount as FY 2022 and to authorize non-union employee contribution percentages in the amounts of 10.5% for HMO coverage and 12.5% for PPO coverage and with union employee contributions rates in the amount as authorized by the Police Department and Public Works union contract 10. ADM 2022-20 Water, Sewer, and Road Infrastructure Fees Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service – authorize the Mayor and City Clerk to execute b. Ordinance Amending the Termination Date of the Motor Vehicle Tax in the United City of Yorkville – authorize the Mayor and City Clerk to execute Mayor’s Report: 1. CC 2022-05 Bright Farms Development Agreement 2. CC 2022-10 Proclamation for Yorkville Library Mini Golf FUN Raiser Day 3. CC 2022-11 Letter of Understanding for a Shared Use Path and Maintenance – IL 71 Reconstruction 4. CC 2022-12 Poplar Drive Railroad Crossing Maintenance 5. PW 2021-22 Public Works Amended Authorization for the Second Purchase Price Increase of a Single Axle Dump Truck Public Works Committee Report: 1. PW 2022-20 2022 Road to Better Roads Program – Bid Award 2. PW 2022-21 2022 Road to Better Roads Program – Construction Engineering Agreement 3. PW 2022-22 E. Main Street Water Main Improvements – Bid Award 4. PW 2022-23 E. Main Street Water Main Improvements – Construction Engineering Agreement 5. PW 2022-26 Fox Hill Roadway Improvements – Pavement Condition Update 6. PW 2022-29 Resolution Authorizing a Contract for Street Light Heads, Arms, and Poles with Amperage Electrical Supply, Roselle, Illinois in the Amount Not to Exceed $80,534.00 Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2022-18 Facilities Manager Intergovernmental Agreement 2. ADM 2022-19 Ordinance Amending Water Service Rates and Sewer Maintenance Fees Park Board: City Council Agenda March 22, 2022 Page 3 Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 6. CC 2021-04 City Buildings Updates a. Resolution Approving a Contract for the New City Hall Security System with Scientel Solutions, LLC., of Aurora, Illinois in an Amount Not to Exceed $200,000.00. 7. CC 2021-38 Water Study Update 8. CC 2022-09 Proposed Budget for Fiscal Year 2022-2023 Additional Business: Citizen Comments: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: April 20, 2022 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Soling Finance Library Vice-Chairman: Alderman Funkhouser Administration Committee: Alderman Transier Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: April 5, 2022 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Peterson Community Development Planning & Zoning Commission Vice-Chairman: Alderman Koch Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC SAFETY: May 5, 2022 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Transier Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Soling Committee: Alderman Marek City Council Agenda March 22, 2022 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: PUBLIC WORKS: April 19, 2022 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Marek Public Works Park Board Vice-Chairman: Alderman Plocher Engineering YBSD Committee: Alderman Koch Parks and Recreation Committee: Alderman Peterson UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, March 22, 2022 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARING: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Timber Ridge Estates – Dormant SSA ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – February 22, 2022 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2022-19 Water Department Reports October 2021 – February 2022 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2022-24 Kennedy Road and Mill Road Intersection Improvements – Bid Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2022-25 Kennedy Road and Mill Road Intersection Improvements – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2022-27 Bucket Truck Price Increase □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2022-30 Resolution in Support of the “Wyland Mayor’s Challenge for Water Conservation” □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2022-15 Treasurer’s Report for February 2022 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2022-17 Fiscal Year 2023 Insurance Renewals □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2022-20 Water, Sewer, and Road Infrastructure Fees Renewal a. Ordinance Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Ordinance Amending the Termination Date of the Motor Vehicle Tax in the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2022-05 Bright Farms Development Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2022-10 Proclamation for Yorkville Library Mini Golf FUN Raiser Day □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2022-11 Letter of Understanding for a Shared Use Path and Maintenance – IL 71 Reconstruction □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2022-12 Poplar Drive Railroad Crossing Maintenance □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2021-22 Public Works Amended Authorization for the Second Purchase Price Increase of a Single Axle Dump Truck □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2022-20 2022 Road to Better Roads Program – Bid Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2022-21 2022 Road to Better Roads Program – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2022-22 E. Main Street Water Main Improvements Bid Award □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2022-23 E. Main Street Water Main Improvements – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2022-26 Fox Hill Roadway Improvements – Pavement Condition Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2022-29 Resolution Authorizing a Contract for Street Light Heads, Arms, and Poles with Amperage Electrical Supply, Roselle, Illinois in the Amount Not to Exceed $80,534.00 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- ADMINISTRATION COMMITTEE: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2022-18 Facilities Manager Intergovernmental Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2022-19 Ordinance Amending Water Service Rates and Sewer Maintenance Fees □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2021-04 City Buildings Updates a. Resolution Approving a Contract for the New City Hall Security System with Scientel Solutions, LLC., of Aurora, Illinois in an Amount Not to Exceed $200,000.00 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. CC 2021-38 Water Study Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. CC 2022-09 Proposed Budget for Fiscal Year 2022-2023 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number PW 2022-13 Timber Ridge Estates (f/k/a Kendallwood Estates) – Proposed Dormant SSA City Council – March 22, 2022 CC – 02/22/22 Scheduled Public Hearing PW 2022-13 Public Hearing for proposed dormant Special Service Area for Timber Ridge Estates (f/k/a Kendallwood Estates) stormwater management basins. Krysti J. Barksdale-Noble, AICP Community Development Name Department Summary Update Last month, the City Council approved and entered into an agreement with Rally Homes, LLC for the completion of infrastructure in the former Kendallwood Estates subdivision (now known as Timber Ridge Estates) which should clear the way for future home construction in the stalled development. As required by the City’s adopted Stormwater Ordinance, the establishment of a dormant, or back-up, Special Service Area (SSA) is needed should the homeowner’s association, which will have primary responsibility for the common areas, dissolve or fail to adequately maintain them. The SSA would serve as long term funding source for the maintenance of the various common areas and storm water facilities, and only affects those property owners directly benefiting from such maintenance. The SSA would remain dormant and be used only as a backup mechanism for payment of future and continued maintenance and repair of the common area lots that include drainage easement areas and storm water facilities within the Timber Ridge Estates in the event the homeowner’s association fails to do so. This includes costs related to (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the SSA. The common area lots consist of Lots #84, #85, #86 #87, #88, #89 and #90, as illustrated on the attached Final Plat. The initial proposing SSA ordinance included Lot 91, which was proposed to serve as a secondary emergency access. However, after discussions with the City Attorney and the property owner, this lot (which was not identified as being conveyed to the homeowner’s association as common area) has been removed from the proposed special service area. A copy of the proposing ordinance which sets the date and time of the public hearing is attached for your consideration. If the council approves the proposing ordinance, the public hearing is scheduled for March 22, 2022. After a sixty (60) day waiting period, as required by state statute, the City Council can consider the enabling ordinance which establishes the dormant Special Service Area. A draft of the enabling ordinance has also been attached for your review. Attachments 1. Proposing Ordinance 2. Public Works Committee memo 3. Aerial Map 4. Draft Enabling Ordinance 5. Legal Description 6. Final Plat Kendallwood Estates 7. Draft Public Hearing Notice Memorandum To: City Council From: Krysti Barksdale-Noble, Community Dev. Dir. CC: Bart Olson, City Administrator Eric Dhuse, Director of Public Works Brad Sanderson, EEI Date: February 16, 2022 Subject: Timber Ridge Estates (former Kendallwood Estates) Proposed Establishment of a Dormant Special Service Area (SSA) Ordinance No. 2022-____ Page1 Ordinance No. 2022-_____ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2022-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Timber Ridge Estates) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Act”), which provides, inter alia, the manner of levying or imposing taxes and issuing bonds for the provision of special services to areas within the boundaries of municipalities and counties. Section 2. Findings. The Mayor and City Council of the City find and determine as follows: a. It is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for that portion of the City described in Exhibit A attached hereto and made a part hereof (the “Subject Territory”); and b. The special service area proposed for consideration is compact and contiguous; and c. That said Subject Territory area is a residential subdivision consisting of eight- three (83) single-family lots (Lots #1-83) and seven (7) common area lots (Lots #84-90) to be utilized for stormwater management basins. d. The municipal services to be provided to the Subject Territory are for the continued maintenance, repair and reconstruction of the storm water systems in the event that the owners of record (the “Owners”) have failed to do so.; and, e. The special governmental services for the Special Service Area may include: the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and, the administrative costs incurred by the City in Ordinance No. 2022-____ Page2 connection with the above (collectively, the “Services”) within the Special Service Area. f. The proposed special service area will benefit specially from the municipal services to be provided to the area. These proposed municipal services are in addition to municipal services provided to the City as a whole. Section 3. Public Hearing. A public hearing shall be held on March 22, 2022 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2022-1, in the Subject Territory. Section 4. Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 3 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on the Subject Territory within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice to owners of record shall be in substantially the form set forth in Exhibit B to this Ordinance. Section 6. Supercede Conflicting Ordinances. All ordinances or parts of ordinances in conflict with the provisions of this Ordinance are repealed to the extent of such conflict. Section 7. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2022. __________________________________ City Clerk KEN KOCH ________ DAN TRANSIER ________ CRAIG SOLING ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ JASON PETERSON ________ Ordinance No. 2022-____ Page3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2022. ___________________________________ Mayor Ordinance No. 2022-____ Page4 EXHIBIT A LEGAL DESCRIPTION LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36 NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Numbers: Lot 05-04-131-003 05-04-131-002 05-04-127-003 05-04-127-002 02-33-377-032 02-33-377-031 02-33-377-029 02-33-377-028 02-33-377-027 02-33-377-026 02-33-377-025 02-33-377-024 02-33-377-023 02-33-377-022 02-33-377-021 02-33-377-020 02-33-377-019 02-33-377-018 02-33-377-017 02-33-377-016 02-33-377-015 02-33-377-014 02-33-377-013 02-33-377-012 02-33-377-011 02-33-377-010 02-33-377-009 02-33-377-008 02-33-377-007 02-33-377-006 02-33-377-005 02-33-377-004 02-33-377-003 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Ordinance No. 2022-____ Page5 02-33-377-002 02-33-378-001 02-33-378-002 02-33-378-003 02-33-378-004 02-33-378-005 02-33-378-006 02-33-379-002 02-33-379-001 02-33-379-003 02-33-379-004 02-33-379-005 02-33-379-006 02-33-379-007 02-33-379-008 02-33-379-009 02-33-379-010 02-33-379-011 02-33-380-001 02-33-380-002 02-33-380-003 02-33-380-004 02-33-380-005 02-33-380-006 02-33-380-007 02-33-380-008 02-33-380-009 02-33-380-010 05-04-128-001 02-33-380-011 05-04-128-002 02-33-380-012 05-04-128-003 05-04-128-004 05-04-128-005 05-04-128-006 05-04-128-007 02-33-380-013 05-04-128-008 02-33-380-014 05-04-128-009 02-33-380-015 02-33-380-016 05-04-129-001 05-04-129-002 05-04-129-003 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 61 62 62 63 63 64 65 66 67 68 68 69 69 70 71 72 72 73 Ordinance No. 2022-____ Page6 05-04-129-004 05-04-129-005 05-04-129-006 05-04-129-007 05-04-129-008 05-04-129-009 05-04-130-001 05-04-130-002 05-04-130-003 05-04-130-004 74 75 76 77 78 79 80 81 82 83 Ordinance No. 2022-____ Page7 EXHIBIT B PUBLIC HEARING NOTICE Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2022-1 Notice is Hereby Given that on March 22, 2022, at 7:00 p.m. in the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2022-1 consisting of the following described real property (the “Subject Property”) legally described as: LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36 NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Numbers: Lot 05-04-131-003 05-04-131-002 05-04-127-003 05-04-127-002 02-33-377-032 02-33-377-031 02-33-377-029 02-33-377-028 02-33-377-027 02-33-377-026 02-33-377-025 02-33-377-024 02-33-377-023 02-33-377-022 02-33-377-021 02-33-377-020 02-33-377-019 02-33-377-018 02-33-377-017 02-33-377-016 02-33-377-015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Ordinance No. 2022-____ Page8 02-33-377-014 02-33-377-013 02-33-377-012 02-33-377-011 02-33-377-010 02-33-377-009 02-33-377-008 02-33-377-007 02-33-377-006 02-33-377-005 02-33-377-004 02-33-377-003 02-33-377-002 02-33-378-001 02-33-378-002 02-33-378-003 02-33-378-004 02-33-378-005 02-33-378-006 02-33-379-002 02-33-379-001 02-33-379-003 02-33-379-004 02-33-379-005 02-33-379-006 02-33-379-007 02-33-379-008 02-33-379-009 02-33-379-010 02-33-379-011 02-33-380-001 02-33-380-002 02-33-380-003 02-33-380-004 02-33-380-005 02-33-380-006 02-33-380-007 02-33-380-008 02-33-380-009 02-33-380-010 05-04-128-001 02-33-380-011 05-04-128-002 02-33-380-012 05-04-128-003 05-04-128-004 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 61 62 62 63 63 64 Ordinance No. 2022-____ Page9 05-04-128-005 05-04-128-006 05-04-128-007 02-33-380-013 05-04-128-008 02-33-380-014 05-04-128-009 02-33-380-015 02-33-380-016 05-04-129-001 05-04-129-002 05-04-129-003 05-04-129-004 05-04-129-005 05-04-129-006 05-04-129-007 05-04-129-008 05-04-129-009 05-04-130-001 05-04-130-002 05-04-130-003 05-04-130-004 65 66 67 68 68 69 69 70 71 72 72 73 74 75 76 77 78 79 80 81 82 83 The approximate location of the Subject Property is just south of Van Emmon Road and east of Route 47 in Yorkville. The general purpose of the formation of the Special Service Area 2022-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; and (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; and (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2022-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Ordinance No. 2022-____ Page10 Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 1st day of March 2022. Jori Behland City Clerk Summary Last month, the City Council approved and entered into an agreement with Rally Homes, LLC for the completion of infrastructure in the former Kendallwood Estates subdivision (now known as Timber Ridge Estates) which should clear the way for future home construction in the stalled development. As required by the City’s adopted Stormwater Ordinance, the establishment of a dormant, or back-up, Special Service Area (SSA) is needed should the homeowner’s association, which will have primary responsibility for the common areas, dissolve or fail to adequately maintain them. The SSA would serve as long term funding source for the maintenance of the various common areas and storm water facilities, and only affects those property owners directly benefiting from such maintenance. A copy of the draft enabling ordinance for the establishment of the Special Service Area is attached for your review and will be presented to the City Council at an upcoming meeting, as part of the public hearing process. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance and repair of the common area lots that include drainage easement areas and storm water facilities within the Timber Ridge Estates in the event the homeowner’s association fails to do so. The common area lots consist of Lots #84, #85, #86 #87, #88, #89, #90 and #91, as illustrated on the attached map. The SSA will be used to cover costs related to (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owners and/or the homeowners association for the development have failed to satisfactorily undertake the ongoing maintenance, repair and reconstruction in compliance with the ordinances of the Yorkville City Code. Estimated Future Costs Based upon figures provided by the City Engineer, it is estimated the cost for maintaining the stormwater management facilities within the development is $33,280/annually for the next 100 years. This includes the annual maintenance of the basins (approx. $6,000/year), removal and replacement of a new fence (approx. $89,200 in year 20), and the removal and replacement of the retaining wall (approx. $1,141,000 in year 50 and in year 100). Memorandum To: Public Works Committee From: Krysti Barksdale-Noble, Community Dev. Dir. CC: Bart Olson, City Administrator Eric Dhuse, Director of Public Works Brad Sanderson, EEI Date: February 10, 2022 Subject: Timber Ridge Estates (former Kendallwood Estates) Proposed Establishment of a Dormant Special Service Area (SSA) The chart below details the annual estimated equalized assessed value (EAV) for the homes constructed in each phase of the development and the estimated special service area (SSA) tax revenue the City will receive should the dormant SSA be activated. The estimated maximum special service area (SSA) tax is $1,650 per home annually. However, the City should be able to levy less than the maximum SSA tax annually and still be able to cover the maintenance costs during all phases of buildout. # of Homes per Buildout Cumulative # of Homes Average Home Price Estimated EAV per Unit Total EAV for SSA Total SSA Taxes Per Unit Phase I Buildout 43 43 $ 450,000 $ 150,000 $ 6,450,000 $ 70,950 $ 1,650 Phase II Buildout 22 65 $ 450,000 $ 150,000 $ 9,750,000 $ 107,250 $ 1,650 Complete Buildout 18 83 $ 450,000 $ 150,000 $ 12,450,000 $ 136,950 $ 1,650 KENDALLWOOD ESTATES - SWMF MAINTENANCE Basin Maintenance (Annually) New Fence (20 Yr.) New Retaining Wall (50 Yr.) Annual SSA Costs $6,000 $89,200 $1,141,000 $ 33,280 Staff Comments/Recommendation Staff is seeking direction and authorization to schedule the public hearing date for the establishment of the Special Service Area. Below is the tentative meeting schedule for the proposed dormant SSA approval process: Proposed SSA Timetable Timber Ridge Estates - Backup SSA Ordinance Proposing SSA (Sets the public hearing date) Public Works Committee February 15, 2022 Ordinance Proposing SSA City Council February 22, 2022 Public Hearing Notice - published on March 1, 2022 Notice by publication shall be at least once not less than 15 days prior to the hearing. Individual notices to existing property owners, if any, must be sent via certified mail. Public Hearing (After the public hearing, 60 day waiting period before we can approve SSA) City Council March 22, 2022 60 Day Waiting Period for Objections Ordinance Establishing SSA City Council May 24, 2022 If direction given is to move forward with the City Council public hearing for March 22, 2022, we anticipate having a notice in the March 1st edition of the Beacon Newspaper. By State law, final consideration of the ordinance establishing the dormant Special Service Area must occur no sooner than 60 days after the public hearing. Staff has tentatively scheduled the May 24, 2022 City Council meeting for the formal vote. Attachments 1. Aerial Map 2. Draft Enabling Ordinance 3. Legal Description 4. Final Plat Kendallwood Estates 5. Draft Public Hearing Notice Mill StBenjam in StDeer StSchoolhouse Rd E Van Emmon StHeustis StE Fox St Van Emmon Rd Illini Dr E Orange St Olsen St Walter St E Ridge St E Washington St Wooden Bridge DrWoodland DrDydyna CtBe aver St Tomasik CtCrooked Creek DrBator StRodak St Colonial Pkw yB u h r m a s t e r C t Illini CtIllinois Route #126 Schoolhouse Rd Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Ken dallwood Estates D evelopment M ap ¯ Ordinance No. 2022-____ Page 1 Ordinance No. 2022-_____ AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2022-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (Timber Ridge Estates) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII of the Constitution of the State of Illinois; and, WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970 Constitution of the State of Illinois, the City is authorized to create special service areas in and for the City that are further established “in the manner provided by law;” and, WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the City may establish special service areas to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City; and, WHEREAS, the owner of record (the “Owner”) of the real property hereinafter described (the “Subject Territory”) that has been approved for an eight-three (83) single- family lot residential subdivision that by City ordinance must provide for a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water detention areas serving the Subject Territory; and, WHEREAS, it is in the public interest that a special service area be established for the Subject Territory for the purposes set forth herein and to be known as Special Service Area 2022-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Establishment. That it is in the public interest that Special Service Area 2022-1 is hereby established as a special service area for the purposes set forth herein and consisting of the Subject Territory that is legally described and that contains the Property Index Numbers as stated in Exhibit A, attached hereto and made a part hereof by this reference. Section 2: Area. That said Subject Territory area is a residential subdivision consisting of eight-three (83) single-family lots (Lots #1-83) and seven (7) common area lots (Lots #84-90) to be utilized for stormwater management basins. All lots are totally within the corporate limits of the City and an accurate map of the property within Special Service Area 2022-1 is attached hereto and made a part hereof as Exhibit B. Section 3: Purpose. That said Subject Territory will benefit specifically from the municipal services to be provided and that such services are in addition to those municipal services provided to the City as a whole, and unique and in the best interests of Special Ordinance No. 2022-____ Page 2 Service Area 2022-1. The City’s levy of special taxes against said Subject Territory shall be to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of the storm water systems in the event that the Owner has failed to do so. The special governmental services for the Special Service Area may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; and (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; and (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and, (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. Section 5: Hearing. That a public hearing was held on the 22nd day of March, 2022 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2022-1 in the Area and to consider the levy of an annual tax as further described in Section 7. Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on the Subject Territory within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. Section 7: Objectors. That the Owner and all taxpayers of record owning taxable real property located within Special Service Area 2022-1, were heard at the public hearing held on March 22, 2022. That no objections were filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area 2022-1 or the levy of an annual tax in Special Service Area 2022- 1. Section 7: Tax. That there shall be levied in such years as the corporate authorities may hereafter determine to be appropriate, a direct annual tax that in the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value of property in Special Service Area 2020-1 and the maximum rate of such taxes to be extended in any year within the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the annual cost of providing the special services described above that shall be in addition to all other taxes permitted by law. Ordinance No. 2022-____ Page 3 Section 8: Recording. The City Clerk shall file within 30 days of the adoption of this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the County Clerk of Kendall County and with the Kendall County Recorder’s Office. Section 9: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2022. __________________________________ City Clerk KEN KOCH ________ DAN TRANSIER ________ ARDEN JOE PLOCHER ________ CRAIG SOLING ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2022. ___________________________________ Mayor Ordinance No. 2022-____ Page 4 EXHIBIT A LEGAL DESCRIPTION LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36 NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Numbers: Lot 05-04-131-003 05-04-131-002 05-04-127-003 05-04-127-002 02-33-377-032 02-33-377-031 02-33-377-029 02-33-377-028 02-33-377-027 02-33-377-026 02-33-377-025 02-33-377-024 02-33-377-023 02-33-377-022 02-33-377-021 02-33-377-020 02-33-377-019 02-33-377-018 02-33-377-017 02-33-377-016 02-33-377-015 02-33-377-014 02-33-377-013 02-33-377-012 02-33-377-011 02-33-377-010 02-33-377-009 02-33-377-008 02-33-377-007 02-33-377-006 02-33-377-005 02-33-377-004 02-33-377-003 02-33-377-002 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Ordinance No. 2022-____ Page 5 02-33-378-001 02-33-378-002 02-33-378-003 02-33-378-004 02-33-378-005 02-33-378-006 02-33-379-002 02-33-379-001 02-33-379-003 02-33-379-004 02-33-379-005 02-33-379-006 02-33-379-007 02-33-379-008 02-33-379-009 02-33-379-010 02-33-379-011 02-33-380-001 02-33-380-002 02-33-380-003 02-33-380-004 02-33-380-005 02-33-380-006 02-33-380-007 02-33-380-008 02-33-380-009 02-33-380-010 05-04-128-001 02-33-380-011 05-04-128-002 02-33-380-012 05-04-128-003 05-04-128-004 05-04-128-005 05-04-128-006 05-04-128-007 02-33-380-013 05-04-128-008 02-33-380-014 05-04-128-009 02-33-380-015 02-33-380-016 05-04-129-001 05-04-129-002 05-04-129-003 05-04-129-004 05-04-129-005 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 61 62 62 63 63 64 65 66 67 68 68 69 69 70 71 72 72 73 74 75 Ordinance No. 2022-____ Page 6 05-04-129-006 05-04-129-007 05-04-129-008 05-04-129-009 05-04-130-001 05-04-130-002 05-04-130-003 05-04-130-004 76 77 78 79 80 81 82 83 Ordinance No. 2022-____ Page 7 EXHIBIT B MAP Ordinance No. 2022-____ Page 8 EXHIBIT C PUBLIC HEARING NOTICE Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2022-1 Notice is Hereby Given that on March 22, 2022, at 7:00 p.m. in the United City of Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called Special Service Area 2022-1 consisting of the following described real property (the “Subject Property) legally described as: LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36 NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL COUNTY, ILLINOIS. Permanent Tax Index Numbers: Lot 05-04-131-003 05-04-131-002 05-04-127-003 05-04-127-002 02-33-377-032 02-33-377-031 02-33-377-029 02-33-377-028 02-33-377-027 02-33-377-026 02-33-377-025 02-33-377-024 02-33-377-023 02-33-377-022 02-33-377-021 02-33-377-020 02-33-377-019 02-33-377-018 02-33-377-017 02-33-377-016 02-33-377-015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Ordinance No. 2022-____ Page 9 02-33-377-014 02-33-377-013 02-33-377-012 02-33-377-011 02-33-377-010 02-33-377-009 02-33-377-008 02-33-377-007 02-33-377-006 02-33-377-005 02-33-377-004 02-33-377-003 02-33-377-002 02-33-378-001 02-33-378-002 02-33-378-003 02-33-378-004 02-33-378-005 02-33-378-006 02-33-379-002 02-33-379-001 02-33-379-003 02-33-379-004 02-33-379-005 02-33-379-006 02-33-379-007 02-33-379-008 02-33-379-009 02-33-379-010 02-33-379-011 02-33-380-001 02-33-380-002 02-33-380-003 02-33-380-004 02-33-380-005 02-33-380-006 02-33-380-007 02-33-380-008 02-33-380-009 02-33-380-010 05-04-128-001 02-33-380-011 05-04-128-002 02-33-380-012 05-04-128-003 05-04-128-004 05-04-128-005 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 61 62 62 63 63 64 65 Ordinance No. 2022-____ Page 10 05-04-128-006 05-04-128-007 02-33-380-013 05-04-128-008 02-33-380-014 05-04-128-009 02-33-380-015 02-33-380-016 05-04-129-001 05-04-129-002 05-04-129-003 05-04-129-004 05-04-129-005 05-04-129-006 05-04-129-007 05-04-129-008 05-04-129-009 05-04-130-001 05-04-130-002 05-04-130-003 05-04-130-004 66 67 68 68 69 69 70 71 72 72 73 74 75 76 77 78 79 80 81 82 83 The approximate location of the Subject Property is just south of Van Emmon Road and east of Route 47 in Yorkville. The general purpose of the formation of the Special Service Area 2022-1 is to provide special governmental services serving the Special Service Area that may include: (1) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; and (2) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; and (3) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2022-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will Ordinance No. 2022-____ Page 11 not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this 1st day of March 2022. Jori Behland City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – February 22, 2022 City Council – March 22, 2022 Majority Approval Approval of Minutes Jori Behland Administration Name Department DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 22, 2022 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor’s orders, the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Peterson Present Staff in attendance at City Hall: City Clerk Behland, Chief of Police Jensen, Attorney Orr, Public Works Director Dhuse, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Purchasing Manager Gayle, Facilities Manager Raasch, and EEI Engineer Sanderson. Staff in attendance electronically: Community Development Director Barksdale-Noble Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the City’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/87346010068?pwd=V21vakZqeU92OVNzTENHL0VuVlUxdz09. The Zoom meeting ID was 873 4601 0068. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Police Department Awards Chief Jensen, Deputy Chief Mikolasek, and Sergeant Carlyle presented Medal of Valor awards to the following officers: Sergeant John Hunter, Officer Tim Kolowski, Officer Ryan Fisher, Officer Kyle Davis, Officer Kevin Warren, and Officer Tyler Lobdell. They were presented with this award for their actions in rescuing two people and four dogs from a burning building on Wednesday, January 5, 2022. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. The Minutes of the Regular Meeting of the City Council – February 22, 2022 – Page 2 of 5 CONSENT AGENDA 1. Minutes of the Regular City Council – January 25, 2022 2. Bill Payments for Approval $ 957,193.67 (vendors) $ 343,089.20 (payroll period ending 2/4/22) $ 1,300,282.87 (total) 3. North Central Elevated Water Storage Tank Rehabilitation – Bid Award – accept bid and award contract to Jetco, Ltd in an amount not to exceed $630,750.00 (PW 2022-09) 4. North Central Elevated Water Storage Tank Rehabilitation – Construction Engineering Agreement – authorize the Mayor and City Clerk to execute (PW 2022-10) 5. Mill Road Reconstruction – Change Order No. 1 – authorize the Mayor to execute (PW 2022-11) 6. Grande Reserve – Unit 9 Street Name Change – accept Kendall County GIS request to rename Seeley Street to Seeley Court (PW 2022-14) 7. Grande Reserve – Unit 13 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $123,062.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2022-15) 8. Grande Reserve – Unit 14 Acceptance – accept the public improvements of water main, sanitary sewer, storm sewer, paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of $176,242.00, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2022-16) 9. Treasurer’s Report for January 2022 (ADM 2022-09) 10. Cell Phone Service Proposal – AT&T First Net (ADM 2022-12) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Peterson-aye, Koch-aye REPORTS MAYOR’S REPORT St. Patrick’s Day Event Director of Parks and Recreation Evans reported that the St. Patrick’s Day Celebration will be held on Saturday, March 12, 2022. The Run SOB Run 5K is at 9:00 a.m. The Irish Parade starts at 11:00 a.m. and will begin on the easternmost end of Hydraulic Ave. There will be live music and St. Patrick's Day specials throughout Yorkville. A fireworks display will occur approximately at 6:30 p.m., located at the corner of Route 47 and Countryside Parkway. Called to Care – Charity Dinner Alderman Peterson said the Called to Care Charity Dinner on Saturday, March 12, 2022, is sold out, with over 300 tickets sold. Bright Farms Development Agreement (CC 2022-05) Attorney Orr gave an update to Bright Farms Development Agreement. Bright Farms has not requested water services but only sewer services. The way the City’s water is currently treated is unsuitable for Bright Farms production. Bright Farms is only looking at sewer services. Within the packet, there is a summary that explains the updated sewer design and cost breakdown. The entire sewer project is estimated at around $2.866 million, broken down into three parts: 30” pipe, 16” pipe, and 12” pipe. The Yorkville Bristol Sanitary District would pay $158,000, and Bright Farms would pay $2 million. This is a funding shortfall of $1.7 million, but we are still waiting on the grant application results for $1 million. In an effort to move the project along, the City has offered to contribute $150,000 towards the $700,000 funding shortfall only if Bright Farms can initially cover this amount and the City would pay it back over four years. Bright Farms has not accepted this offer yet. Mayor Purcell had also mentioned they had not completed the water study at this time. This item will be back at the March 8, 2022, City Council meeting for discussion and updates if available. The Minutes of the Regular Meeting of the City Council – February 22, 2022 – Page 3 of 5 PUBLIC WORKS COMMITTEE REPORT Kane Kendall Council of Mayors – Call for Projects (PW 2022-07) Alderman Marek made a motion to authorize staff to submit a 2022 Call for Projects application for East Van Emmon Street project funding; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Peterson-aye, Koch-aye, Plocher-aye, Funkhouser-aye EEI Rate Increase Request (PW 2022-08) Alderman Marek made a motion to approve Engineering Enterprises, Inc. Hourly Rates as specified in the 2022 Standard Schedule of Charges, effective as of May 1, 2022; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling-aye, Marek-aye, Peterson-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye Raintree Village – Unit 5 Lot 362 – Plat of Easement Modification (PW 2022-12) Alderman Marek made a motion to accept the Plat of Easement Modification upon receipt of the final executed documents and authorize the City Administrator and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling-aye, Marek-aye, Peterson-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Ordinance 2022-08 Proposing the Establishment of Special Service Area Number 2022-1 in the United City of Yorkville and Providing for Other Procedures in Connection Therewith (Timber Ridge Estates) (PW 2022-13) Alderman Marek made a motion to approve an Ordinance Proposing the Establishment of Special Service Area Number 2022-1 in the United City of Yorkville and Providing for Other Procedures in Connection Therewith (Timber Ridge Estates) and authorize the Mayor and City Clerk to execute; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye, Peterson-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye Transier-aye, Soling-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Aurora Area Convention and Visitors Bureau 2022 Yorkville Marketing Plan (ADM 2022-13) Alderman Funkhouser made a motion to approve the 2022 marketing plan as presented; seconded by Alderman Tarulis. Alderman Funkhouser stated this is the third year the City has participated in the Aurora Area Convention and Visitors Bureau. The amount going towards Yorkville events will be $26,000. Alderman Peterson mentioned print seems to be dying out and asked how the City’s breakdowns compare to other communities, and was told that the breakdown is similar. Mayor Purcell said that last year’s hotel tax was approximately $110,000, of which 90% is paid into the AACVB. Mayor Purcell asked where the remaining funds go outside of the $26,000 mentioned. AACVB said it goes to regional marketing, national marketing, greater suburban area marketing, and Chicago marketing. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye, Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye The Minutes of the Regular Meeting of the City Council – February 22, 2022 – Page 4 of 5 PARK BOARD Rotary Park Pickleball Court Proposal (CC 2022-08) Alderman Peterson made a motion to approve the Pickleball Court project and the proposed budgeted amount of $50,000.00; seconded by Alderman Marek. Parks and Recreation Director Evans explained that he had spoken with both sporting programs that use the large fields at this park, and they have no issues with the pickleball court going in at the same park. He also mentioned again that the school was not in favor of the pickleball court going in at Stepping Stones Park due to only on-street parking. The school does not want people using their parking lot during school hours. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Peterson-aye PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Yorkville Bristol Sanitary District Alderman Soling reported that the COVID-19 numbers continue to decline in our area per Yorkville Bristol Sanitary District. STAFF REPORT No report. MAYOR’S REPORT (cont’d) City Building Updates a. Prairie Pointe Parking Lot Improvements – Professional Services Agreement – Design Engineering (PW 2022-07) Mayor Purcell entertained a motion to approve the Prairie Pointe Parking Lot Improvements Professional Services Agreement Design Engineering and authorize the Mayor and City Clerk to execute; So moved by Alderman Plocher; and by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye, Marek-aye, Peterson-aye, Koch-aye b. Construction Bid Updates Facilities Manager Raasch gave an update on the new City Hall and Police Facility. The bids for the renovation of the new building are in, and the lowest bid was Lite Construction which was under the most recent architect estimate by $30,000. Staff would like to move forward with Lite Construction and hope to vote on this at the next City Council meeting. He said the furniture quote had been extended, and the quoted amount is locked in until March 9, 2022. He recommended voting on this at the next meeting because the cost can increase after March 9th. An alternate bid for the HVAC and roof replacement is in the $600,000 range. Another alternate bid for moving the generator to the garage is around $87,000. There will be additional purchases for the security system, natural gas line, high-density storage, IT equipment, phone system, TVs, and monitors in offices and lobby areas coming to the next few City Council meetings. The parking lot improvement agreement voted on prior to this item is for the design of pavement, sidewalk, curb, fences, security gates, and ADA-related improvements to the Prairie Pointe parking lot. The parking lot improvements will be bid out after design work is completed, and a construction engineering contract will be executed in conjunction with the bidding process. Lite Construction can start work immediately on the new City Hall and Police Facility if the Council approves the renovations at the next City Council meeting. Water Study Update (CC 2021-38) There was no water study update at the meeting. The Minutes of the Regular Meeting of the City Council – February 22, 2022 – Page 5 of 5 Fiscal Year 2023 Budget Presentation (CC 2022-09) Finance Director Fredrickson gave a brief PowerPoint presentation on the fiscal year 2023 budget (see attached). He said a public hearing on the budget is scheduled to be held at the March 8th meeting. He also mentioned that Administrator Olson would give a more in-depth presentation at the March 8th meeting on the budget. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell entertained a motion to go into executive session for the purchase or lease of real property for the use of the public body and for the setting of a price for the sale or lease of property owned by the public body. So moved by Alderman Peterson; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Marek-aye, Peterson-aye The City Council entered executive session at 8:49 p.m. The City Council returned to regular session at 9:27 p.m. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Peterson. Motion unanimously approved by a viva voce vote. Meeting adjourned at 9:28 p.m. Minutes submitted by: Jori Behland, City Clerk, City of Yorkville, Illinois United City of Yorkville FY 23 BUDGET PRESENTATION CITY COUNCIL 2 -22-22 Budget Schedule •Presentation at City Council •February 22, 2022 •Presentation and mandated public hearing •March 8, 2022 •City Council must approve budget before April 30, 2022 Tonight’s outline •Big Picture •Items to Note How do things look? (2,500,000) (2,000,000) (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 1,500,000 2,000,000 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 General Fund -Surplus(Deficit) Comparison FY 22 Budget FY 23 Budget How do things look? - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 General Fund -Fund Balance FY 22 Budget FY 23 Budget Fund Balance History –General Fund -2 0 2 4 6 8 10 FY 06FY 07FY 08FY 09FY 10FY 11FY 12FY 13FY 14FY 15FY 16FY 17FY 18FY 19FY 20FY 21FY 22FY 23FY 24FY 25FY 26Millions How do things look? (20,000,000) (15,000,000) (10,000,000) (5,000,000) - 5,000,000 10,000,000 15,000,000 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Aggregate City Budget -Surplus(Deficit) Comparison FY 22 Budget FY 23 Budget How do things look? - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Aggregate City Budget -Fund Balance Comparison FY 22 Budget FY 23 Budget BIG PICTURE - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 Actual Actual Projected Proposed FY 2020 FY 2021 FY 2022 FY 2023 Capital Budget Comparison -Fiscal Years 2020 -2023 BIG PICTURE •Fund Balance of General Fund at 42% in FY 23 •Approx 37% in FY 24;34% in FY 25 •Offset by TIF Fund negative fund balances •Fund Balance in Water Fund drawn down to 13% by FYE 24, but Lake Michigan project remains to be planned •Rate adjustment planned due to interim Lake Michigan expenditures •First rate increase planned since May 1, 2016, but staggered in rollout •Most users will see $6 per month per household •Fund Balance in Sewer Fund drawn down to 20% in FY 26, but back to 53% in FY 27 •Inflationary fee increase planned for FY 23 and beyond •Revenue growth projections are conservative, even if recent performance has been extremely strong •Lake Michigan water source project must be addressed by FY 24 •~$96m to be spent over next 4-7 years •Funding of major new capital projects and vehicle purchases •New police officers to keep up with population growth is only new hires currently proposed BIG PICTURE Items to Note •Lake Michigan water source project •FY 23 •Interim studies needed for ~$500k •Interim water rate increase needed to fund these projects and chip away at larger increase expected •$6 per month per household for most, under $10 per month per household for 90% of households •FY 24 •~$96m project needed to be planned •Accompanying water rates must be implemented •Discussion expected in Spring/Summer 2022 Items to Note •Prairie Pointe Building Planning•Bids opened mid-February, bids and supplemental purchases being finalized for March 8, 2022 City Council discussion •FY 23 budget contains budgeting for all upper end estimates of bids, alternates, and supplemental purchases •Public Works Building Planning•$22m bond planned for FY 23 •Debt service covered by inflationary increase in sewer, and wrapped into broader water fund discussion•Funded out of Streets, Water, Sewer Budget Schedule •March 8th City Council presentation and public hearing •City Council discussion, debate and potential approval •April 12th and 26th Online •Full budget proposal, including excel spreadsheet available at: https://www.yorkville.il.us/Archive.aspx?AMID=44 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Bills for Payment City Council – March 22, 2022 Majority Approval Amy Simmons Finance Name Department                                                 01-110 ADMINISTRATION 01-120 FINANCE 01-210 POLICE 01-220 COMMUNITY DEVELOPMENT 01-410 STREETS OPERATION 01-640 ADMINISTRATIVE SERVICES 01-111 FOX HILL SSA                                               01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING 23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS 25-205 POLICE CAPITAL 25-215 PUBLIC WORKS CAPITAL                                               25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE 51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH 79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT                                               82-820 LIBRARY OPERATIONS 84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF 88-880 DOWNTOWN TIF 89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW 950-XXX ESCROW DEPOSIT DATE: 03/04/22 UNITED CITY OF YORKVILLE TIME: 07:30:42 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------131193 KCR KENDALL COUNTY RECORDER'S 03/02/22127061 03/02/22 01 RELEASE 3 UTILITY LIENS 51-510-54-00-5448 201.0002 FILE ORDINANCE APPROVING THE 90-160-00-00-0011 67.0003 FINAL PLAT OF GRANDE RESERVE ** COMMENT **04 UNITS 15 AND 22 ** COMMENT **05 FILE ORDINANCE GRANTING 01-220-54-00-5462 67.0006 VARIANCES AT 304 RIVER STREET ** COMMENT **07 FILE NEW UTILITY LIEN 51-510-54-00-5448 67.00INVOICE TOTAL: 402.00 *CHECK TOTAL: 402.00TOTAL AMOUNT PAID: 402.00Page 1 of 29       01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA      01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL     25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT  82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 03/10/22UNITED CITY OF YORKVILLETIME: 10:16:42MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131194 KCR KENDALL COUNTY RECORDER'S 03/03/2212711903/03/22 01 PLAT RECORDING-KENDALL90-154-00-00-0011103.0002 MARKETPLACE LOT 52 PHASE 2 & 3 ** COMMENT **03 RESUBDIVISION** COMMENT **INVOICE TOTAL:103.00 *CHECK TOTAL:103.00TOTAL AMOUNT PAID:103.00Page 2 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536238 AACVB AURORA AREA CONVENTION01/22-SUPER 02/25/22 01 JAN 2022 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,173.38INVOICE TOTAL: 1,173.38 *02/22-ALL 03/08/22 01 FEB 2022 ALL SEASON HOTEL TAX 01-640-54-00-5481 21.38INVOICE TOTAL: 21.38 *CHECK TOTAL: 1,194.76536239 AMEHOIST AMERICAN HOIST & MANLIFT, INC2113803/02/22 01 FEB-MAR 2022 ELEVATOR24-216-54-00-5446320.0002 MAINTENANCE** COMMENT **INVOICE TOTAL:320.00 *CHECK TOTAL:320.00536240 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1257578-IN02/07/22 01 BATTERY, SURE-LITES79-790-56-00-564088.00INVOICE TOTAL:88.00 *1261351-IN02/15/22 01 IGNITORS23-230-56-00-5642104.50INVOICE TOTAL:104.50 *1263259-IN02/25/22 01 STRESSCRETE23-230-56-00-56425,965.00INVOICE TOTAL:5,965.00 *CHECK TOTAL:6,157.50536241 ATTAT&T6305536805-022202/25/22 01 02/25-03/24 RIVERFRONT PARK 79-795-54-00-544050.6802 02/25-03/24 RIVERFRONT PARK 79-790-54-00-544050.68INVOICE TOTAL:101.36 *CHECK TOTAL:101.36Page 3 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536242 BATTERYS BATTERY SERVICE CORPORATION0083618 02/17/22 01 BATTERY 01-410-56-00-5628 189.90INVOICE TOTAL: 189.90 *CHECK TOTAL: 189.90536243 BKFD BRISTOL KENDALL FIRE DEPART.013122-LC 03/10/22 01 NOV 2021-JAN 2022 DEVELOPMENT 95-000-24-00-2452 22,050.0002 FEES ** COMMENT **INVOICE TOTAL:22,050.00 *CHECK TOTAL:22,050.00536244 CAMBRIA CAMBRIA SALES COMPANY INC.4285902/24/22 01 PAPER TOWEL52-520-56-00-562077.86INVOICE TOTAL:77.86 *CHECK TOTAL:77.86536245 COMED COMMONWEALTH EDISON0091033126-022203/02/22 01 02/01-03/02 RT34 & AUTUMN CRK 23-230-54-00-5482256.00INVOICE TOTAL:256.00 *0435057364-022202/25/22 01 01/27-02/25 RT126 &23-230-54-00-5482122.8802 SCHOOLHOUSE RD** COMMENT **INVOICE TOTAL:122.88 *1647065335-022203/03/22 01 02/01-03/02 SARAVANOS PUMP 52-520-54-00-5480259.84INVOICE TOTAL:259.84 *2947052031-022203/01/22 01 01/31-03/01 RT47 & RIVER23-230-54-00-5482404.08INVOICE TOTAL:404.08 *Page 4 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536245 COMED COMMONWEALTH EDISON6819027011-0222 03/07/22 01 01/28-03/01 PR BUILDINGS 79-795-54-00-5480 280.78INVOICE TOTAL: 280.78 *7110074020-0222 02/28/22 01 01/28-02/28 104 E VAN EMMON 01-110-54-00-5480 334.28INVOICE TOTAL: 334.28 *7982120022-0222 03/03/22 01 01/31-03/01 609 N BRIDGE 01-110-54-00-5480 49.02INVOICE TOTAL: 49.02 *CHECK TOTAL: 1,706.88536246 COMPASS COMPASS MINERALS AMERICA955045 02/16/22 01 HIGHWAY SALT 15-155-56-00-5618 6,152.56INVOICE TOTAL: 6,152.56 *964655 03/01/22 01 HIGHWAY SALT 15-155-56-00-5618 3,725.21INVOICE TOTAL: 3,725.21 *CHECK TOTAL: 9,877.77536247 CORDOGAN CORDOGAN CLARK & ASSOCIATES25248 02/10/22 01 PROFESSIONAL SERVICES FOR 24-216-60-00-6030 9,986.7602 YORKVILLE CITY HALL & POLICE ** COMMENT **03 FACILITY THROUGH JAN 2022 ** COMMENT **INVOICE TOTAL: 9,986.76 *CHECK TOTAL: 9,986.76536248 COREMAIN CORE & MAIN LPQ247460 02/11/22 01 REPROGRAMED METERS 51-510-56-00-5664 4,128.00INVOICE TOTAL: 4,128.00 *Page 5 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536248 COREMAIN CORE & MAIN LPQ297249 02/11/22 01 REPROGRAMED METERS 51-510-56-00-5664 3,612.00INVOICE TOTAL: 3,612.00 *Q373747 02/16/22 01 METER WIRE 51-510-56-00-5664 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 8,140.00536249 DIRENRGY DIRECT ENERGY BUSINESS1704705-220610048374 03/01/22 01 01/28-02/27 KENNEDY & MCHUGH 23-230-54-00-5482 34.57INVOICE TOTAL: 34.57 *1704707-220530048294 02/22/22 01 01/19-02/17 RT47 & KENNEDY 23-230-54-00-5482 1,157.58INVOICE TOTAL: 1,157.58 *1704708-220630048398 03/04/22 01 01/31-02/28 1850 MARKETVIEW 23-230-54-00-5482 80.41INVOICE TOTAL: 80.41 *1704709-220630048398 03/04/22 01 01/31-02/28 7 COUNTRYSIDE PKWY 23-230-54-00-5482 137.60INVOICE TOTAL: 137.60 *1704710-220610048374 03/01/22 01 01/28-02/27 VAN EMMON LOT 23-230-54-00-5482 17.89INVOICE TOTAL: 17.89 *1704712-220560048331 02/25/22 01 01/24-02/22 421 POPLAR 23-230-54-00-5482 5,342.68INVOICE TOTAL: 5,342.68 *1704713-220540048305 02/23/22 01 01/21-02/21 FOX & PAVILLION 23-230-54-00-5482 36.25INVOICE TOTAL: 36.25 *1704714-220630048398 03/04/22 01 01/31-02/28 MCHUGH RD 23-230-54-00-5482 84.54INVOICE TOTAL: 84.54 *1704715-220560048331 02/25/22 01 01/24-02/22 998 WHITE PPLAINS 23-230-54-00-5482 8.87INVOICE TOTAL: 8.87 *Page 6 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536249 DIRENRGY DIRECT ENERGY BUSINESS1704716-220630048398 03/04/22 01 01/31-03/01 1 COUNTRYSIDE PKWY 23-230-54-00-5482 163.44INVOICE TOTAL: 163.44 *1704719-211460045749 05/26/21 01 04/23-05/24 LEASURE 7 SUNSET 23-230-54-00-5482 2,490.76INVOICE TOTAL: 2,490.76 *1704719-220610048374 03/01/22 01 01/26-02/24 SUNSET & LEASURE 23-230-54-00-5482 1,420.37INVOICE TOTAL: 1,420.37 *1704721-220630048398 03/04/22 01 01/31-03/01 610 TOWER WELLS 51-510-54-00-5480 7,924.02INVOICE TOTAL: 7,924.02 *1704723-220620048384 03/03/22 01 02/01-02/27 2224 TREMONT 51-510-54-00-5480 6,946.44INVOICE TOTAL: 6,946.44 *1704724-220530048294 02/22/22 01 01/19-02/16 6299 LEHMAN CR 51-510-54-00-5480 7,874.60INVOICE TOTAL: 7,874.60 *CHECK TOTAL: 33,720.02536250 DORNER DORNER PRODUCTS, INC160963-IN 02/18/22 01 VALVE REPAIR 51-510-54-00-5445 5,047.00INVOICE TOTAL: 5,047.00 *CHECK TOTAL: 5,047.00536251 DUTEK THOMAS & JULIE FLETCHER1016294 02/17/22 01 HOSE ASSEMBLIES 01-410-56-00-5628 134.00INVOICE TOTAL: 134.00 *1016348 02/28/22 01 HOSE ASSEMBLY 01-410-56-00-5628 172.00INVOICE TOTAL: 172.00 *Page 7 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536251 DUTEK THOMAS & JULIE FLETCHER1016382 03/02/22 01 HOSE ASSEMBLIES, FITTINGS 01-410-56-00-5628 142.50INVOICE TOTAL: 142.50 *1016383 03/02/22 01 HOSE ASSEMBLY 01-410-56-00-5628 61.50INVOICE TOTAL: 61.50 *CHECK TOTAL: 510.00536252 DYNEGY DYNEGY ENERGY SERVICES38664352202103/02/22 01 12/29-01/30 420 FAIRHAVEN 52-520-54-00-5480134.3002 12/30-01/31 6780 RT4751-510-54-00-5480136.9203 01/28-02/27 456 KENNEDY RD 51-510-54-00-5480174.1104 01/13-02/13 4600 N BRIDGE 51-510-54-00-548078.3305 01/27-02/24 1106 PRAIRIE CR 52-520-54-00-5480133.5706 01/28-02/27 301 E HYDRAULIC 79-795-54-00-548053.6307 01/03-02/01 FOXHILL 7 LIFT 52-520-54-00-548082.4508 01/27-02/24 872 PRAIRIE CR 79-795-54-00-548055.8909 01/13-02/13 9257 GALENA PARK 79-795-54-00-548053.5210 12/29-01/30 101 BRUELL52-520-54-00-5480546.1511 01/27-02/24 1908 RAINTREE 51-510-54-00-5480326.0012 01/28-02/27 PRESTWICK LIFT 52-520-54-00-5480143.6713 12/29-01/30 610 TOWER LN51-510-54-00-5480252.4214 01/28-02/27 276 WINDHAM CIRCLE 52-520-54-00-5480154.5615 01/28-02/27 133 E HYDRAULIC 79-795-54-00-5480141.0516 12/29-01/30 1975 BRIDGE LIFT 52-520-54-00-5480599.8917 01/28-02/27 1991 CANNONBALL 51-510-54-00-5480290.51INVOICE TOTAL:3,356.97 *CHECK TOTAL:3,356.97536253 ECOECO CLEAN MAINTENANCE INC1044502/25/22 01 FEB 2022 OFFICE CLEANING01-110-54-00-5488949.16Page 8 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536253 ECO ECO CLEAN MAINTENANCE INC10445 02/25/22 02 FEB 2022 OFFICE CLEANING 01-210-54-00-5488 949.1703 FEB 2022 OFFICE CLEANING 79-795-54-00-5488 525.0004 FEB 2022 OFFICE CLEANING 79-790-54-00-5488 135.0005 FEB 2022 OFFICE CLEANING 01-410-54-00-5488 65.0006 FEB 2022 OFFICE CLEANING 51-510-54-00-5488 65.0007 FEB 2022 OFFICE CLEANING52-520-54-00-548865.00INVOICE TOTAL:2,753.33 *1044702/25/22 01 FEB 2022 OFFICE CLEANING AT 24-216-54-00-5446 PRAIRIE PT584.0002 651 PRAIRIE POINTE** COMMENT **INVOICE TOTAL:584.00 *1046602/25/22 01 FEB 2022 ADDITIONAL OFFICE 01-110-54-00-5488 COVID-1985.7502 CLEANING** COMMENT **03 FEB 2022 ADDITIONAL OFFICE 01-210-54-00-5488 COVID-1985.7504 CLEANING** COMMENT **05 FEB 2022 ADDITIONAL OFFICE 79-795-54-00-5488 COVID-19105.0006 CLEANING** COMMENT **07 FEB 2022 ADDITIONAL OFFICE 79-790-54-00-5488 COVID-1997.5008 CLEANING** COMMENT **09 FEB 2022 ADDITIONAL OFFICE 01-410-54-00-5488 COVID-1942.5010 CLEANING** COMMENT **11 FEB 2022 ADDITIONAL OFFICE 51-510-54-00-5488 COVID-1942.5012 CLEANING** COMMENT **13 FEB 2022 ADDITIONAL OFFICE 52-520-54-00-5488 COVID-1942.5014 CLEANING** COMMENT **INVOICE TOTAL:501.50 *CHECK TOTAL:3,838.83536254 EEIENGINEERING ENTERPRISES, INC.7355302/28/22 01 UTILITY PERMIT REVIEWS01-640-54-00-5465174.00INVOICE TOTAL:174.00 *Page 9 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536254 EEI ENGINEERING ENTERPRISES, INC.73554 02/28/22 01 GRANDE RESERVE-AVANTI 90-163-00-00-0111 1,023.75INVOICE TOTAL: 1,023.75 *73555 02/28/22 01 PRESTWICK 01-640-54-00-5465 162.00INVOICE TOTAL: 162.00 *73556 02/28/22 01 METRONET 90-132-00-00-0111 130.50INVOICE TOTAL: 130.50 *73557 02/28/22 01 BLACKBERRY WOODS-PHASE B 01-640-54-00-5465 43.50INVOICE TOTAL: 43.50 *73558 02/28/22 01 WHISPERING MEADOWS-TRG 01-640-54-00-5465 1,098.75INVOICE TOTAL: 1,098.75 *73559 02/28/22 01 GRANDE RESERVE UNIT 8-ENG 01-640-54-00-5465 200.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 200.00 *73560 02/28/22 01 HEARTLAND MEADOWS-ENG 01-640-54-00-5465 100.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 100.00 *73561 02/28/22 01 HEARTLAND CIRCLE UNIT 1-ENG 01-640-54-00-5465 200.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 200.00 *73562 02/28/22 01 KENDALL MARKETPLACE-ENG 01-640-54-00-5465 100.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 100.00 *73563 02/28/22 01 PRESTWICK-ENG INSPECTIONS 01-640-54-00-5465 400.00INVOICE TOTAL: 400.00 *73564 02/28/22 01 GRANDE RESERVE UNIT 3-ENG 01-640-54-00-5465 200.00Page 10 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536254 EEI ENGINEERING ENTERPRISES, INC.73564 02/28/22 02 INSPECTIONS ** COMMENT **INVOICE TOTAL: 200.00 *73565 02/28/22 01 GRANDE RESERVE UNITS 26 & 27 90-147-00-00-0111 1,626.75INVOICE TOTAL: 1,626.75 *73566 02/28/22 01 RAGING WAVES PARKING LOT 90-117-00-00-0111 355.0002 EXPANSION PHASE 2 ** COMMENT **INVOICE TOTAL:355.00 *7356702/28/22 01 RAINTREE VILLAGE PUBLIC01-640-54-00-5465944.2502 IMPROVEMENT COMPLETION** COMMENT **INVOICE TOTAL:944.25 *CHECK TOTAL:6,758.50536255 EEIENGINEERING ENTERPRISES, INC.7356802/28/22 01 BEAVER ST PUMP STATION51-510-60-00-60601,263.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:1,263.50 *CHECK TOTAL:1,263.50536256 EEIENGINEERING ENTERPRISES, INC.7356902/28/22 01 RAINTREE VILLAGE UNIT 4-ENG 01-640-54-00-5465400.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:400.00 *7357002/28/22 01 RAINTREE VILLAGE UNIT 5-ENG 01-640-54-00-5465400.0002 INSPECTION** COMMENT **INVOICE TOTAL:400.00 *CHECK TOTAL:800.00Page 11 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536257 EEI ENGINEERING ENTERPRISES, INC.73571 02/28/22 01 2021 ROAD PROGRAM 23-230-60-00-6025 8,820.75INVOICE TOTAL: 8,820.75 *CHECK TOTAL: 8,820.75536258 EEI ENGINEERING ENTERPRISES, INC.73572 02/28/22 01 PRAIRIE POINTE SITE 24-216-60-00-6030 12,384.5002 IMPROVEMENTS ** COMMENT **INVOICE TOTAL:12,384.50 *CHECK TOTAL:12,384.50536259 EEIENGINEERING ENTERPRISES, INC.7357302/28/22 01 FOX HILL ROADWAY IMPROVEMENTS 23-230-54-00-5465957.25INVOICE TOTAL:957.25 *7357402/28/22 01 KENDALL MARKETPLACE LOT 52, 90-154-00-00-0111336.0002 PHASE 2 & 3** COMMENT **INVOICE TOTAL:336.00 *CHECK TOTAL:1,293.25536260 EEIENGINEERING ENTERPRISES, INC.7357502/28/22 01 BRISTOL RIDGE ROAD RESURFACING 23-230-60-00-6032649.66INVOICE TOTAL:649.66 *CHECK TOTAL:649.66536261 EEIENGINEERING ENTERPRISES, INC.7357602/28/22 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *Page 12 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536261 EEI ENGINEERING ENTERPRISES, INC.73577 02/28/22 01 YBSD SOLIDS HANDLING 01-640-54-00-5465 108.5002 IMPROVEMENTS ** COMMENT **INVOICE TOTAL: 108.50 *73578 02/28/22 01 RISK & RESILLIENCE ASSESSMENT 51-510-54-00-5465 1,782.0002 & EMERGENCY RESPONSE PLAN ** COMMENT **INVOICE TOTAL: 1,782.00 *73579 02/28/22 01 BRIGHT FARMS 90-174-00-00-0111 7,734.25INVOICE TOTAL: 7,734.25 *73580 02/28/22 01 GRANDE RESERVE UNIT 4-ENG 01-640-54-00-5465 200.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 200.00 *CHECK TOTAL: 11,724.75536262 EEI ENGINEERING ENTERPRISES, INC.73581 02/28/22 01 WELL #4 REHABILITATION 51-510-60-00-6060 365.76INVOICE TOTAL: 365.76 *CHECK TOTAL: 365.76536263 EEI ENGINEERING ENTERPRISES, INC.73582 02/28/22 01 E. MAIN STREET IMPROVEMENTS 51-510-60-00-6025 5,760.90INVOICE TOTAL: 5,760.90 *73583 02/28/22 01 ROB ROY AND RAYMOND DRAINAGE 01-640-54-00-5465 103.0002 DISTRICT REVIEW ** COMMENT **INVOICE TOTAL: 103.00 *73584 02/28/22 01 GRANDE RESERVE UNIT 26-ENG 01-640-54-00-5465 400.00Page 13 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536263 EEI ENGINEERING ENTERPRISES, INC.73584 02/28/22 02 INSPECTIONS ** COMMENT **INVOICE TOTAL: 400.00 *73585 02/28/22 01 KENDALLWOOD ESTATES 90-174-00-00-0111 267.00INVOICE TOTAL: 267.00 *73586 02/28/22 01 WELLMONITORING DASHBOARDS 01-640-54-00-5465 247.50INVOICE TOTAL: 247.50 *73587 02/28/22 01 GRANDE RESERVE UNIT 20-ENG 01-640-54-00-5465 800.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 800.00 *73588 02/28/22 01 WESTBURY VILLAGE 90-178-00-00-0111 7,657.25INVOICE TOTAL: 7,657.25 *73589 02/28/22 01 CHIPOLTE-444 E. VETERANS PKWY 90-177-00-00-0111 3,820.75INVOICE TOTAL: 3,820.75 *73590 02/28/22 01 NORTH CENTRAL EWST REHAB 01-640-54-00-5465 7,197.84INVOICE TOTAL: 7,197.84 *73591 02/28/22 01 FY 2023 BUDGET 01-640-54-00-5465 4,778.00INVOICE TOTAL: 4,778.00 *CHECK TOTAL: 31,032.24536264 EEI ENGINEERING ENTERPRISES, INC.73592 02/28/22 01 2022 ROAD PROGRAM 23-230-60-00-6025 27,227.20INVOICE TOTAL: 27,227.20 *CHECK TOTAL: 27,227.20536265 EEI ENGINEERING ENTERPRISES, INC.Page 14 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536265 EEI ENGINEERING ENTERPRISES, INC.73593 02/28/22 01 LAKE MICHIGAN ALLOCATION 51-510-54-00-5465 1,085.0002 PERMIT APPLICATION ** COMMENT **INVOICE TOTAL: 1,085.00 *73594 02/28/22 01 LOT 8 YORKVILLE BUSINESS 90-176-00-00-0111 121.5002 CENTER ** COMMENT **INVOICE TOTAL: 121.50 *73595 02/28/22 01 1735 MARKETVIEW-BELLE TIRE 90-175-00-00-0111 167.25INVOICE TOTAL: 167.25 *73596 02/28/22 01 5 YEAR CAPITAL IMPROVEMENT 51-510-54-00-5465 4,448.0002 PLAN-LAKE MICHIGAN CONNECTION ** COMMENT **INVOICE TOTAL: 4,448.00 *73597 02/28/22 01 VERIZON-610 TOWER LANE 90-170-00-00-0111 191.50INVOICE TOTAL: 191.50 *73598 02/28/22 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-5465 2,048.00INVOICE TOTAL: 2,048.00 *73599 02/28/22 01 PLAT OF EASEMENT-RAINTREE 01-640-54-00-5465 293.0002 VILLAGE UNIT 5 LOT 362 ** COMMENT **INVOICE TOTAL: 293.00 *73600 03/07/22 01 GRANDE RESERVE UNIT 15 01-640-54-00-5465 100.00INVOICE TOTAL: 100.00 *73601 02/28/22 01 RAINTREE VILLAGE UNIT 6-ENG 01-640-54-00-5465 100.0002 INSPECTIONS ** COMMENT **INVOICE TOTAL: 100.00 *73602 02/28/22 01 BRISTOL BAY UNIT 3 90-179-00-00-0111 217.0002 RESUBDIVISION ** COMMENT **INVOICE TOTAL: 217.00 *CHECK TOTAL: 8,771.25Page 15 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536266 FLATSOS RAQUEL HERRERA21836 11/22/21 01 NEW TIRE 01-410-54-00-5490 124.90INVOICE TOTAL: 124.90 *22707 02/23/22 01 MOUNT & BALANCE TIRES 01-410-54-00-5490 60.00INVOICE TOTAL: 60.00 *CHECK TOTAL: 184.90536267 FOXRIDGE FOX RIDGE STONE5677 02/19/22 01 GRAVEL 51-510-56-00-5620 379.4702 GRAVEL 51-510-54-00-5462 540.00INVOICE TOTAL: 919.47 *CHECK TOTAL: 919.47536268 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-7971 03/10/22 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 1,540.00INVOICE TOTAL: 1,540.00 *H-3181C-7972 03/10/22 01 MISC CITY LEAGAL MATTERS 01-640-54-00-5461 110.00INVOICE TOTAL: 110.00 *H-3586C-7973 03/10/22 01 NICHOLSON MATTERS 01-640-54-00-5461 220.00INVOICE TOTAL: 220.00 *CHECK TOTAL: 1,870.00536269 HARRIS HARRIS COMPUTER SYSTEMSMSIXT0000243 02/28/22 01 MYGOVHUB FEES - FEB 2022 01-120-54-00-5462 96.2002 MYGOVHUB FEES - FEB 2022 51-510-54-00-5462 145.1703 MYGOVHUB FEES - FEB 2022 52-520-54-00-5462 41.89INVOICE TOTAL: 283.26 *CHECK TOTAL: 283.26Page 16 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536270 HOUSEAL HOUSEAL LAVIGNE ASSOCIATES5473 02/15/22 01 JAN 2022 PROFESSIONAL 01-220-54-00-5462 2,073.9302 CONSULTING SERVICES ** COMMENT **INVOICE TOTAL: 2,073.93 *CHECK TOTAL: 2,073.93536271 ILLCO ILLCO, INC.1396901 02/23/22 01 BELTS 24-216-56-00-5656 105.08INVOICE TOTAL:105.08 *CHECK TOTAL:105.08536272 IMPACT IMPACT NETWORKING, LLC244219202/22/22 01 01/29-02/23 COPY CHARGES01-110-54-00-543092.2602 01/29-02/23 COPY CHARGES79-795-54-00-5462104.5103 01/29-02/23 COPY CHARGES79-790-54-00-5462104.5104 01/29-02/23 COPY CHARGES52-520-54-00-543010.9305 01/29-02/23 COPY CHARGES51-510-54-00-543010.9306 01/29-02/23 COPY CHARGES01-410-54-00-546210.9307 01/29-02/23 COPY CHARGES01-120-54-00-543030.7608 01/29-02/23 COPY CHARGES01-220-54-00-543054.2709 01/29-02/23 COPY CHARGES01-210-54-00-543056.75INVOICE TOTAL:475.85 *CHECK TOTAL:475.85536273 IMPERINV IMPERIAL INVESTMENTSDEC 2021-REBATE02/03/22 01 BUSINESS DIST REBATE-DEC 2021 01-000-24-00-24885,539.32INVOICE TOTAL:5,539.32 *JAN 2022-REBATE03/09/22 01 BUSINESS DIST REBATE-JAN 2022 01-000-24-00-24881,873.71INVOICE TOTAL:1,873.71 *CHECK TOTAL:7,413.03Page 17 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536274 INTERDEV INTERDEV, LLCMSP1032748 02/28/22 01 MONTHLY IT BILLING-FEB 2022 01-640-54-00-5450 8,302.91INVOICE TOTAL: 8,302.91 *CHECK TOTAL: 8,302.91536275 JDDOOR J & D DOOR SALES, INC112701 03/01/22 01 610 TOWER GARAGE DOOR 24-216-56-00-5656 1,452.5002 TRANSMITTERS ** COMMENT **INVOICE TOTAL:1,452.50 *CHECK TOTAL:1,452.50536276 KENDCROS KENDALL CROSSING, LLCBD REBATE 01/2203/09/22 01 BUSINESS DIST REBATE-JAN 2022 01-000-24-00-24875,720.01INVOICE TOTAL:5,720.01 *BD REBATE 12/2102/03/22 01 BUSINESS DIST REBATE-DEC 2021 01-000-24-00-24874,888.39INVOICE TOTAL:4,888.39 *CHECK TOTAL:10,608.40536277 KONEINC KONE INC.96215661303/01/22 01 MAR 2022 ELEVATOR MAINTENANCE 24-216-54-00-5446171.20INVOICE TOTAL:171.20 *CHECK TOTAL:171.20536278 LINDCO LINDCO EQUIPMENT SALES INC220275P02/21/22 01 AMBER LED01-410-56-00-5628238.52INVOICE TOTAL:238.52 *Page 18 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536278 LINDCO LINDCO EQUIPMENT SALES INC220491P 03/02/22 01 V-BOX FLUSH KIT 01-410-56-00-5628 273.53INVOICE TOTAL: 273.53 *CHECK TOTAL: 512.05536279 MENLAND MENARDS - YORKVILLE36010 02/17/22 01 BATTERIES 79-790-56-00-5620 3.27INVOICE TOTAL: 3.27 *36016 02/17/22 01 COUPLING 01-410-56-00-5620 13.98INVOICE TOTAL: 13.98 *36022 02/17/22 01 BLADES 01-410-56-00-5620 17.99INVOICE TOTAL: 17.99 *36037 02/17/22 01 BLADES, CUTTING WHEEL, DRAFT 01-410-56-00-5620 76.0502 HOOD, FLAP DISC ** COMMENT **INVOICE TOTAL: 76.05 *CHECK TOTAL: 111.29536280 MENLAND MENARDS - YORKVILLE36366 02/22/22 01 TRASH CANS, GFCI COVER, 79-790-56-00-5620 199.7102 ELECTRICAL BOX ** COMMENT **INVOICE TOTAL: 199.71 *CHECK TOTAL: 199.71536281 MENLAND MENARDS - YORKVILLE36388 02/22/22 01 TRASH CAN 79-790-56-00-5620 15.99INVOICE TOTAL: 15.99 *Page 19 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536281 MENLAND MENARDS - YORKVILLE36398 02/22/22 01 NUTS, WASHERS, BOLTS 79-790-56-00-5640 20.54INVOICE TOTAL: 20.54 *36445 02/23/22 01 WOOD PROTECTOR, PLASTER, 79-790-56-00-5640 906.1702 PAINT, PICKETS, BOARDS ** COMMENT **INVOICE TOTAL: 906.17 *36457 02/23/22 01 PROPANE CYLINDER, TORCH, BUG 52-520-56-00-5620 32.5302 STOP** COMMENT **INVOICE TOTAL:32.53 *36545-2202/24/22 01 MOP BUCKET, MOP, TACKY52-520-56-00-5610190.4102 GREASE, SPONGES, BRAKELEEN, ** COMMENT **03 CLEANERS** COMMENT **INVOICE TOTAL:190.41 *3661302/25/22 01 PICKETS79-790-56-00-564041.60INVOICE TOTAL:41.60 *CHECK TOTAL:1,207.24536282 MIDAM MID AMERICAN WATER198648A02/07/22 01 ASSORTED FLANGE PACK51-510-56-00-564046.74INVOICE TOTAL:46.74 *198838A02/16/22 01 GASKET & BOLT PACK51-510-56-00-5640148.30INVOICE TOTAL:148.30 *CHECK TOTAL:195.04D002438 MILSCHET TED MILSCHEWSKIKOHLS-REIMB02/19/22 01 KOHLS-REIMBURSEMENT FOR PANTS 24-216-56-00-5600221.53INVOICE TOTAL:221.53 *DIRECT DEPOSIT TOTAL:221.53Page 20 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536283 MONTRK MONROE TRUCK EQUIPMENT332509 02/25/22 01 STRAIGHT CUTTING EDGE BLADE 01-410-56-00-5628 410.24INVOICE TOTAL: 410.24 *335216 02/25/22 01 HEADLIGHT UPGRADE KIT 01-410-56-00-5628 1,539.62INVOICE TOTAL: 1,539.62 *335245 02/25/22 01 BLADE CRATE, SNOW DEFLECTOR 01-410-56-00-5628 1,913.54INVOICE TOTAL: 1,913.54 *335250 02/25/22 01 SPRING KIT 01-410-56-00-5628 14.09INVOICE TOTAL: 14.09 *CHECK TOTAL: 3,877.49536284 NELSONG GINA NELSON030422-NOTARY03/04/22 01 NOTARY RENEWAL FEE01-220-54-00-546210.00INVOICE TOTAL:10.00 *CHECK TOTAL:10.00536285 NICOR NICOR GAS00-41-22-8748 4-0222 03/03/22 01 02/01-03/03 1107 PRAIRIE LN 01-110-54-00-548091.12INVOICE TOTAL:91.12 *12-43-53-5625 3-0222 03/04/22 01 02/02-03/4 609 N BRIDGE01-110-54-00-5480172.26INVOICE TOTAL:172.26 *15-41-50-1000 6-0222 03/04/22 01 02/01-03/03 804 GAME FARM RD 01-110-54-00-5480888.56INVOICE TOTAL:888.56 *15-64-61-3532 5-0222 03/03/22 01 02/01-03/03 1991 CANNONBALL TR 01-110-54-00-548054.53INVOICE TOTAL:54.53 *Page 21 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536285 NICOR NICOR GAS20-52-56-2042 1-0222 02/28/22 01 01/28-02/28 420 FAIRHAVEN 01-110-54-00-5480 157.71INVOICE TOTAL: 157.71 *3-45-91-4862 5-0222 03/04/22 01 02/02-03/04 101 BRUELL ST 01-110-54-00-5480 163.29INVOICE TOTAL: 163.29 *61-60-41-1000 9-0222 03/07/22 01 02/02-03/04 610 TOWER LN 01-110-54-00-5480 1,918.87INVOICE TOTAL: 1,918.87 *83-80-00-1000 7-0222 03/07/22 01 02/02-03/04 610 TOWER UNIT B 01-110-54-00-5480 695.91INVOICE TOTAL: 695.91 *91-85-68-4012 8-0222 03/04/22 01 02/01-03/03 902 GAME FARM RD 82-820-54-00-5480 3,499.88INVOICE TOTAL: 3,499.88 *95-16-10-1000 4-0222 03/04/22 01 02/02-03/04 1 RT47 01-110-54-00-5480 48.95INVOICE TOTAL: 48.95 *CHECK TOTAL: 7,691.08536286 OMALLEY O'MALLEY WELDING & FABRICATING20212 02/07/22 01 GAUGE SHEET 79-790-56-00-5640 340.00INVOICE TOTAL: 340.00 *CHECK TOTAL: 340.00D002439 ORRKKATHLEEN FIELD ORR & ASSOC.1681003/06/22 01 MISC CITY LEGAL MATTERS01-640-54-00-54564,488.0002 BRIGHT FARMS MATTERS01-640-54-00-54561,408.0003 BRISTOL BAY MATTERS90-179-00-00-001188.0004 DOWNTOWN TIF MATTERS88-880-54-00-5462110.0005 HEARTLAND MATTERS01-640-54-00-5456484.00Page 22 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002439 ORRKKATHLEEN FIELD ORR & ASSOC.1681003/06/22 06 KENDALLWOOD ESTATES MATTERS 90-174-00-00-0011385.0007 MEETINGS01-640-54-00-54561,280.0008 PARKS MATTERS79-790-54-00-546655.0009 WHISPERING MEADOWS MATTERS 01-640-54-00-5456110.0010 WINDMILL FARMS MATTERS90-180-00-00-0011110.00INVOICE TOTAL:8,518.00 *DIRECT DEPOSIT TOTAL:8,518.00536287 OSWEFIRE OSWEGO FIRE PROTECTION DIST.013122-LC03/10/22 01 NOV 2021-JAN 2022 DEVELOPMENT 95-000-24-00-24562,009.7002 FEES** COMMENT **INVOICE TOTAL:2,009.70 *CHECK TOTAL:2,009.70536288 PRINTSRC LAMBERT PRINT SOURCE, LLC259203/08/22 01 ST.PATRICK'S DAY SIGNS79-795-56-00-5606205.00INVOICE TOTAL:205.00 *CHECK TOTAL:205.00536289 R0002288 LENNAR031122-RFND03/11/22 01 REFUND OVER PAYMENT ON UB 01-000-13-00-13711,011.6002 ACCT#0102472125-00** COMMENT **03 REFUND OVER PAYMENT ON UB 01-000-13-00-13712,060.4704 ACCT#0102472105-00** COMMENT **INVOICE TOTAL:3,072.07 *CHECK TOTAL:3,072.07536290 R0002504 KELLI HILLGOTHPage 23 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536290 R0002504 KELLI HILLGOTH192267 03/01/22 01 CLASS CANCELLATION REFUND 79-000-44-00-4404 250.00INVOICE TOTAL: 250.00 *CHECK TOTAL: 250.00536291 R0002505 RACHEL CRAIG191851 03/04/22 01 REFUNDED DUPLICATE CHARGE 79-000-44-00-4403 135.00INVOICE TOTAL: 135.00 *CHECK TOTAL: 135.00536292 R0002506 JEFF MAJEWSKI030822-RFND 03/08/22 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 218.8502 BILLING FOR ACCT#0109020800-02 ** COMMENT **INVOICE TOTAL: 218.85 *CHECK TOTAL: 218.85536293 R0002507 TIM MACK030822-RFND 03/08/22 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 125.2502 BILLING FOR ACCT#0103100200-14 ** COMMENT **INVOICE TOTAL: 125.25 *CHECK TOTAL: 125.25536294 REDWING RED WING STORE - AURORA20220310039400 03/10/22 01 WORK BOOTS 01-410-56-00-5600 305.99INVOICE TOTAL: 305.99 *CHECK TOTAL: 305.99Page 24 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536295 REINDERS REINDERS, INC.6005018-01 02/24/22 01 FUEL FILTER 79-790-56-00-5640 5.31INVOICE TOTAL: 5.31 *CHECK TOTAL: 5.31536296 RUSHTRCK RUSH TRUCK CENTER3026562409 02/11/22 01 MODULE KIT 01-410-56-00-5628 560.00INVOICE TOTAL: 560.00 *3026657615 02/17/22 01 CABLE TANKS, CONNECTORS 01-410-56-00-5628 1,681.60INVOICE TOTAL: 1,681.60 *3026688707 02/22/22 01 RETURNED ITEM CREDIT 01-410-56-00-5628 -271.08INVOICE TOTAL: -271.08 *3026702928 02/22/22 01 VALVE SAFETY, CONNECTORS, 01-410-56-00-5628 347.3002 CHECK VALVE, NIPPLE VALVE, ** COMMENT **03 VALVE PRESS PROTECT ** COMMENT **INVOICE TOTAL: 347.30 *CHECK TOTAL: 2,317.82536297 SUBURLAB SUBURBAN LABORATORIES INC.185598 02/26/22 01 WATER TESTING 51-510-54-00-5429 826.00INVOICE TOTAL: 826.00 *200221 02/28/22 01 WATER TESTING 51-510-54-00-5429 1,470.15INVOICE TOTAL: 1,470.15 *CHECK TOTAL: 2,296.15536298 SUPERIOR SUPERIOR ASPHALT MATERIALS LLCPage 25 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536298 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC20220067 03/02/22 01 ASPHALT 23-230-56-00-5632 1,106.00INVOICE TOTAL: 1,106.00 *CHECK TOTAL: 1,106.00536299 WATERSYS WATER SOLUTIONS UNLIMITED, INC101067 02/18/22 01 CHLORINE 51-510-56-00-5638 528.00INVOICE TOTAL: 528.00 *CHECK TOTAL: 528.00536300 WEX WEX BANK79112828 02/28/22 01 FEB 2022 GASOLINE 01-210-56-00-5695 6,410.8402 FEB 2022 GASOLINE 01-220-56-00-5695 521.56INVOICE TOTAL: 6,932.40 *CHECK TOTAL: 6,932.40536301 WIREWIZ WIRE WIZARD OF ILLINOIS, INC357455 03/01/22 01 PLANT ALARM MONITORING-APR 52-520-54-00-5462 46.0002 2022 ** COMMENT **03 PLANT ALARM MONITORING-MAY & 52-000-14-00-1400 92.0004 JUN 2022 ** COMMENT **INVOICE TOTAL: 138.00 *CHECK TOTAL: 138.00D002440 YBSDYORKVILLE BRISTOL2022.00202/11/22 01 FEB 2022 LANDFILL EXPENSE 51-510-54-00-544517,429.92INVOICE TOTAL:17,429.92 *Page 26 of 29 01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 03/15/22TIME: 08:45:12UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 03/22/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002440 YBSDYORKVILLE BRISTOL22-FEB03/09/22 01 FEB 2021 SANITARY FEES95-000-24-00-2450308,996.73INVOICE TOTAL:308,996.73 *DIRECT DEPOSIT TOTAL:326,426.65536302 YORKACE YORKVILLE ACE & RADIO SHACK17348405/27/21 01 O-RING79-790-56-00-56400.79INVOICE TOTAL:0.79 *CHECK TOTAL:0.79536303 YORKSCHO YORKVILLE SCHOOL DIST #115013122-LC03/10/22 01 NOV 2021-JAN 2022 LAND CASH 95-000-24-00-24531,792.68INVOICE TOTAL:1,792.68 *CHECK TOTAL:1,792.68536304 YOUNGM MARLYS J. YOUNG02152202/15/22 01 02/15/22 PW MEETING MINUTES 01-110-54-00-546285.00INVOICE TOTAL:85.00 *02162203/08/22 01 02/16/22 ADMIN MEETING MINUTES 01-110-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:170.00286,980.41335,166.18TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:622,146.59Page 27 of 29 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,369.68 - 17,369.68 1,520.00 1,313.63 20,203.31 FINANCE11,519.60 - 11,519.60 1,038.59 871.73 13,429.92 POLICE128,058.36 3,146.41 131,204.77 533.12 9,769.28 141,507.17 COMMUNITY DEV.28,465.10 - 28,465.10 2,573.44 2,148.26 33,186.80 STREETS20,690.74 6,844.72 27,535.46 2,459.65 2,039.28 32,034.39 BUILDING & GROUNDS2,095.20 2,095.20 199.80 171.71 2,466.71 WATER17,783.70 991.17 18,774.87 1,670.95 1,375.90 21,821.72 SEWER9,848.59 87.46 9,936.05 884.30 726.85 11,547.20 PARKS25,600.37 - 25,600.37 2,260.73 1,920.03 29,781.13 RECREATION16,865.14 - 16,865.14 1,374.60 1,262.67 19,502.41 LIBRARY17,065.76 - 17,065.76 954.62 1,264.78 19,285.16 TOTALS295,362.24$ 11,069.76$ 306,432.00$ 15,469.80$ 22,864.12$ 344,765.92$ TOTAL PAYROLL344,765.92$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMarch 4, 2022Page 28 of 29 ACCOUNTS PAYABLE DATE Clerk's Check #131193 Kendall County Recorder (Page 1)03/02/2022 402.00$ Clerk's Check #131194 Kendall County Recorder (Page 2)03/03/2022 103.00 City Check Register (Pages 3 - 27)03/22/2022 622,146.59 SUB-TOTAL: $622,651.59 Bi - Weekly (Page 28)03/04/2022 344,765.92$ SUB-TOTAL: 344,765.92$ TOTAL DISBURSEMENTS:967,417.51$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, March 22, 2022 PAYROLL Page 29 of 29 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2022-19 Water Department Reports for October 2021 – February 2022 City Council – March 22, 2022 PW – 03/15/22 Moved forward to CC consent agenda PW 2022-19 Majority Approval Monthly water reports as required by IEPA Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT October 2021 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 392 8,747,000 7 1527 1125 370 9,816,600 8 1384 840 553 21,427,000 9 1368 861 527 13,806,000 TOTAL PUMPED 53,796,600 CURRENT MONTH’S PUMPAGE IS 13,725,600 GALLONS LESS THAN LAST MONTH 7,373,800 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,735,374 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,277,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 80.71 __ GALLONS WATER TREATMENT: CHLORINE: 1401 LBS. FED CALCULATED CONCENTRATION: ___3.28__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L POLYPHOSPHATE: 1205 _ LBS. FED CALCULATED CONCENTRATION: ___0.99___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __26 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: _9_ BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __17 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT November 2021 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 389 12,670,000 7 1527 1125 358 8,465,000 8 1384 840 545 19,554,000 9 1368 861 522 6,540,000 TOTAL PUMPED 47,229,000 CURRENT MONTH’S PUMPAGE IS 6,567,600 GALLONS LESS THAN LAST MONTH 13,941,400 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,574,300 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,405,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 72.81 __ GALLONS WATER TREATMENT: CHLORINE: 1279 LBS. FED CALCULATED CONCENTRATION: ___3.42__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 1089 _ LBS. FED CALCULATED CONCENTRATION: ___1.02___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __21 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: __ BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __38 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ United City of Yorkville WATER DEPARTMENT REPORT December 2021 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 386 12,378,000 7 1527 1125 411 8,647,000 8 1384 840 552 15,587,000 9 1368 861 517 13,300,000 TOTAL PUMPED 49,912,000 CURRENT MONTH’S PUMPAGE IS 2,683,100 GALLONS MORE THAN LAST MONTH 462,700 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,610,068 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,162,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 74.11 __ GALLONS WATER TREATMENT: CHLORINE: 1304 LBS. FED CALCULATED CONCENTRATION: ___3.32__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.71 __ MG/L POLYPHOSPHATE: 1190 _ LBS. FED CALCULATED CONCENTRATION: ___1.06___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.71 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __15 (2COM) NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___ MXU’S: __ 2 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __34 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT January 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 382 12,927,000 7 1527 1125 347 8,740,000 8 1384 840 546 16,638,000 9 1368 861 512 12,627,000 TOTAL PUMPED 50,932,000 CURRENT MONTH’S PUMPAGE IS 1,019,900 GALLONS MORE THAN LAST MONTH 842,800 GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,642,968 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,263,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 75.93 __ GALLONS WATER TREATMENT: CHLORINE: 1332 LBS. FED CALCULATED CONCENTRATION: ___3.31__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.69 __ MG/L POLYPHOSPHATE: 1099 _ LBS. FED CALCULATED CONCENTRATION: ___0.96___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.69 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __20 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 1___ MXU’S: __ BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __36 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT February 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 384 13,094,000 7 1527 1125 355 7,722,400 8 1384 840 540 14,623,000 9 1368 861 505 10,789,000 TOTAL PUMPED 46,288,400 CURRENT MONTH’S PUMPAGE IS 4,703,600 GALLONS LESS THAN LAST MONTH 2,022,600 GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,651,014 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,418,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 76.15 __ GALLONS WATER TREATMENT: CHLORINE: 1138 LBS. FED CALCULATED CONCENTRATION: ___3.12__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L POLYPHOSPHATE: 1066 _ LBS. FED CALCULATED CONCENTRATION: ___1.02___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.69 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __14 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 5___ MXU’S: __2 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __21 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2022-24 Kennedy and Mill Road Intersection Improvements – Bid Award City Council – March 22, 2022 PW – 03/15/22 Moved forward to CC consent agenda PW 2022-14 Majority Consideration of Approval Kennedy Road and Mill Road Intersection Improvements – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Kennedy and Mill Road Intersection Improvements at 10:30 a.m., March 4, 2022. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY23 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Geneva Construction, 1350 Aurora Ave. Aurora, IL 60505, in the amount of $384,526.38. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Shanel Gayle, Purchasing Manager Date: March 8, 2022 Subject: Kennedy and Mill Road Intersection Improvements Summary Update on funds held in escrow to be reimbursed to the City as cost are incurred related to the reconstruction of Mill Road, Mill & Kennedy Roads Intersection Improvements (a.k.a. Kennedy Road North) and Kennedy Road (Freedom Place). Background Currently the City has $1,918,671 housed in an escrow account (i.e., liability account) on the balance sheet of the City-Wide Capital Fund for the purposes of financing three roadway projects within the Grande Reserve Subdivision. Funding for this account is derived from accumulated road contribution fees generated from new housing starts in the Grande Reserve subdivision, in addition to a $2,882,765 developer contribution received in the Summer of 2021. Of the remaining $1.918M remaining in this account, approximately $820,000 of these escrowed funds will be used to finance the remaining construction and engineering costs associated with the Mill Road reconstruction project, which is expected to wrap up in early FY 23. The remaining ~$1.1M will be used to fund the outstanding project costs of the Mill & Kennedy Road intersection improvements totaling ~$445,000 ($66,202 for construction engineering and $384,526 for construction). The remaining $655,000 will be used to finance the upcoming Kennedy Road (Freedom Place) project, which is slated for construction in FY 24. From a budgetary perspective, all of these roadway projects are fully offset by reimbursements in the City-Wide Capital Fund, as shown by line item 23-000-46-00-4612 in the FY 23 budget document. Based on current building trends, staff believes that the City will have sufficient funds (derived from continuing road contribution fees in Grande Reserve) to fully cover the cost of the upcoming Kennedy Road (Freedom Place) project. Staff will continue to monitor the funding for this project and provide periodic updates to Council on the progress. Recommendation Informational. Memorandum To: Public Works Committee From: Rob Fredrickson, Finance Director Date: March 10, 2022 Subject: Grande Reserve Roadway Improvements – Escrowed Funds Page 1 of 1 BID TABULATION ENGINEER'S ESTIMATE GENEVA CONSTRUCTION D CONSTRUCTION BUILDERS PAVING, LLC BIDS RECEIVED 10:30 A.M. 03/04/22 52 Wheeler Road 1350 Aurora Ave 1488 S. Broadway 4413 Roosevelt Road Suite 108 Sugar Grove, IL 60554 Aurora, IL 60505 Coal City, IL 60416 Hillside, IL 60514 TOTAL BID $418,244.10 $384,526.38 $399,957.05 $553,671.20 BID BOND N/A X X X SIGNED BID N/A X X X TOTAL BID BID BOND SIGNED BID BID SUMMARY KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTS UNITED CITY OF YORKVILLE ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS REC'D 3/4/2022 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1 NITROGEN FERT NUTR POUND 36 3.00$ 108.00$ 2.75$ 99.00$ 3.00$ 108.00$ 2.20$ 79.20$ 2 PHOSPHORUS FERT NUTR POUND 36 3.00$ 108.00$ 2.75$ 99.00$ 3.00$ 108.00$ 2.20$ 79.20$ 3 POTASSIUM FERT NUTR POUND 36 3.00$ 108.00$ 2.75$ 99.00$ 3.00$ 108.00$ 2.20$ 79.20$ 4 EARTH EXCAVATION CU YD 469 9.87$ 4,629.03$ 55.00$ 25,795.00$ 50.00$ 23,450.00$ 35.00$ 16,415.00$ 5 REM & DISP UNS MATL CU YD 622 31.14$ 19,369.08$ 55.00$ 34,210.00$ 62.00$ 38,564.00$ 40.00$ 24,880.00$ 6 FURNISHED EXCAVATION CU YD 15 14.29$ 214.35$ 100.00$ 1,500.00$ 37.00$ 555.00$ 60.00$ 900.00$ 7 POROUS GRAN EMBANK CU YD 355 61.33$ 21,772.15$ 50.00$ 17,750.00$ 37.00$ 13,135.00$ 60.00$ 21,300.00$ 8 GEOTECH FAB F/GR STAB SQ YD 871 2.11$ 1,837.81$ 2.50$ 2,177.50$ 1.40$ 1,219.40$ 2.75$ 2,395.25$ 9 TOPSOIL F & P 6 SQ YD 1,914 5.05$ 9,665.70$ 8.80$ 16,843.20$ 9.00$ 17,226.00$ 6.00$ 11,484.00$ 10 SEEDING CL 2A ACRE 0 4,500.00$ 1,800.00$ 2,662.00$ 1,064.80$ 7,100.00$ 2,840.00$ 3,200.00$ 1,280.00$ 11 EROSION CONTR BLANKET SQ YD 1,914 2.98$ 5,703.72$ 3.83$ 7,330.62$ 2.10$ 4,019.40$ 3.00$ 5,742.00$ 12 TEMP EROS CONTR SEEDING POUND 40 2.00$ 80.00$ 16.50$ 660.00$ 11.00$ 440.00$ 5.00$ 200.00$ 13 TEMP DITCH CHECKS FOOT 90 14.50$ 1,305.00$ 16.50$ 1,485.00$ 28.00$ 2,520.00$ 16.50$ 1,485.00$ 14 PERIMETER EROS BAR FOOT 1,798 3.15$ 5,663.70$ 3.30$ 5,933.40$ 4.00$ 7,192.00$ 5.00$ 8,990.00$ 15 INLET & PIPE PROTECT EACH 7 185.00$ 1,295.00$ 220.00$ 1,540.00$ 270.00$ 1,890.00$ 160.00$ 1,120.00$ 16 AGG SUBGRADE IMPR 12 SQ YD 871 23.07$ 20,093.97$ 25.00$ 21,775.00$ 26.00$ 22,646.00$ 22.00$ 19,162.00$ 17 SUB GRAN MAT B 6 SQ YD 95 7.59$ 721.05$ 6.00$ 570.00$ 18.00$ 1,710.00$ 10.50$ 997.50$ 18 HMA BC WID 6 SQ YD 871 38.25$ 33,315.75$ 25.00$ 21,775.00$ 47.00$ 40,937.00$ 60.00$ 52,260.00$ 19 BIT MATLS TACK CT POUND 840 0.01$ 8.40$ 0.01$ 8.40$ 2.00$ 1,680.00$ 0.30$ 252.00$ 20 HMA SURF REM BUTT JT SQ YD 66 34.00$ 2,244.00$ 15.00$ 990.00$ 36.00$ 2,376.00$ 15.00$ 990.00$ 21 HMA BC IL-9.5 N70 TON 330 108.00$ 35,640.00$ 86.00$ 28,380.00$ 122.00$ 40,260.00$ 85.00$ 28,050.00$ 22 HMA SC IL-9.5 D N50 TON 11 116.00$ 1,276.00$ 110.00$ 1,210.00$ 375.00$ 4,125.00$ 100.00$ 1,100.00$ 1488 S. Broadway BID TABULATION KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTS 52 Wheeler Road GENEVA CONSTRUCTION ENGINEER'S ESTIMATE 1350 Aurora Ave Coal City, IL 60416 Aurora, IL 60505 UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 BUILDERS PAVING, LLC 4413 Roosevelt Road Suite 108 Hillside, IL 60514 BID TABULATION D CONSTRUCTION ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS REC'D 3/4/2022 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1488 S. Broadway BID TABULATION KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTS 52 Wheeler Road GENEVA CONSTRUCTION ENGINEER'S ESTIMATE 1350 Aurora Ave Coal City, IL 60416 Aurora, IL 60505 UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 BUILDERS PAVING, LLC 4413 Roosevelt Road Suite 108 Hillside, IL 60514 BID TABULATION D CONSTRUCTION 23 P HMA SC IL-9.5 E N70 TON 330 120.00$ 39,600.00$ 110.00$ 36,300.00$ 142.00$ 46,860.00$ 115.00$ 37,950.00$ 24 PC CONC SIDEWALK 5 SQ FT 372 8.00$ 2,976.00$ 12.00$ 4,464.00$ 37.00$ 13,764.00$ 15.00$ 5,580.00$ 25 DETECTABLE WARNINGS SQ FT 44 32.78$ 1,442.32$ 50.00$ 2,200.00$ 50.00$ 2,200.00$ 30.00$ 1,320.00$ 26 PAVEMENT REM SQ YD 63 52.00$ 3,276.00$ 15.00$ 945.00$ 19.00$ 1,197.00$ 15.00$ 945.00$ 27 DRIVE PAVEMENT REM SQ YD 139 40.00$ 5,560.00$ 15.00$ 2,085.00$ 19.00$ 2,641.00$ 15.00$ 2,085.00$ 28 COMB CURB GUTTER REM FOOT 18 13.00$ 234.00$ 25.00$ 450.00$ 50.00$ 900.00$ 8.00$ 144.00$ 29 SIDEWALK REM SQ FT 240 4.00$ 960.00$ 10.00$ 2,400.00$ 5.00$ 1,200.00$ 5.00$ 1,200.00$ 30 AGGREGATE SHLDS B 6 SQ YD 759 24.00$ 18,216.00$ 12.00$ 9,108.00$ 20.00$ 15,180.00$ 25.00$ 18,975.00$ 31 METAL FL END SEC 10"EACH 2 262.97$ 525.94$ 500.00$ 1,000.00$ 570.00$ 1,140.00$ 350.00$ 700.00$ 32 CONC HDWL FOR P DRAIN EACH 2 550.39$ 1,100.78$ 750.00$ 1,500.00$ 1,100.00$ 2,200.00$ 500.00$ 1,000.00$ 33 PIPE UNDERDRAIN 4 SP FOOT 12 26.41$ 316.92$ 100.00$ 1,200.00$ 72.00$ 864.00$ 31.00$ 372.00$ 34 PIPE UNDERDR T 1 4 FOOT 611 24.33$ 14,865.63$ 55.00$ 33,605.00$ 62.00$ 37,882.00$ 25.00$ 15,275.00$ 35 INLETS TA T8G EACH 1 977.57$ 977.57$ 1,750.00$ 1,750.00$ 3,500.00$ 3,500.00$ 2,200.00$ 2,200.00$ 36 TMP PVT MK L4 T4 TAPE FOOT 9,003 1.20$ 10,803.60$ 0.01$ 90.03$ 1.30$ 11,703.90$ 0.75$ 6,752.25$ 37 TMP PVT MK L6 T4 TAPE FOOT 33 1.85$ 61.05$ 0.01$ 0.33$ 3.00$ 99.00$ 1.00$ 33.00$ 38 TMP PVT MK L24 T4 TAP FOOT 36 12.00$ 432.00$ 0.01$ 0.36$ 15.00$ 540.00$ 5.00$ 180.00$ 39 THPL PVT MK LTR & SYM SQ FT 78 5.00$ 390.00$ 5.50$ 429.00$ 5.50$ 429.00$ 1.00$ 78.00$ 40 THPL PVT MK LINE 4 FOOT 4,185 0.88$ 3,682.80$ 0.97$ 4,059.45$ 1.00$ 4,185.00$ 1.50$ 6,277.50$ 41 THPL PVT MK LINE 6 FOOT 432 1.25$ 540.00$ 1.38$ 596.16$ 1.50$ 648.00$ 2.00$ 864.00$ 42 THPL PVT MK LINE 12 FOOT 192 2.50$ 480.00$ 2.75$ 528.00$ 3.00$ 576.00$ 5.00$ 960.00$ 43 THPL PVT MK LINE 24 FOOT 36 5.00$ 180.00$ 5.50$ 198.00$ 6.00$ 216.00$ 8.00$ 288.00$ 44 BIKE PATH REM SQ YD 96 13.00$ 1,248.00$ 15.00$ 1,440.00$ 20.00$ 1,920.00$ 15.00$ 1,440.00$ ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS REC'D 3/4/2022 ITEM UNIT UNIT UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1488 S. Broadway BID TABULATION KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTS 52 Wheeler Road GENEVA CONSTRUCTION ENGINEER'S ESTIMATE 1350 Aurora Ave Coal City, IL 60416 Aurora, IL 60505 UNITED CITY OF YORKVILLE Sugar Grove, IL 60554 BUILDERS PAVING, LLC 4413 Roosevelt Road Suite 108 Hillside, IL 60514 BID TABULATION D CONSTRUCTION 45 RELOCATE EX MAILBOX EACH 2 235.00$ 470.00$ 500.00$ 1,000.00$ 300.00$ 600.00$ 100.00$ 200.00$ 46 TRI GEOGRID REINF T1 SQ YD 871 4.62$ 4,024.02$ 3.00$ 2,613.00$ 4.50$ 3,919.50$ 3.50$ 3,048.50$ 47 PART DEPTH PATCH SPL SQ YD 150 72.15$ 10,822.50$ 45.00$ 6,750.00$ 97.00$ 14,550.00$ 85.00$ 12,750.00$ 48 EXPLOR TRENCH SPL FOOT 100 7.65$ 765.00$ 50.00$ 5,000.00$ 75.00$ 7,500.00$ 100.00$ 10,000.00$ 49 TEMP ACCESS- PRIV ENT EACH 4 366.62$ 1,466.48$ 500.00$ 2,000.00$ 180.00$ 720.00$ 600.00$ 2,400.00$ 50 TEMP ACCESS- ROAD EACH 1 2,628.09$ 2,628.09$ 950.00$ 950.00$ 350.00$ 350.00$ 1,200.00$ 1,200.00$ 51 HMA SURF REM VAR DP SQ YD 2,887 4.25$ 12,269.75$ 3.40$ 9,815.80$ 12.00$ 34,644.00$ 4.50$ 12,991.50$ 52 P UNDERDRAIN 4 MOD SP FOOT 401 24.53$ 9,836.53$ 55.00$ 22,055.00$ 64.00$ 25,664.00$ 40.00$ 16,040.00$ 53 TRAF CONT & PROT SPL L SUM 1 10,911.26$ 10,911.26$ 5,000.00$ 5,000.00$ 21,000.00$ 21,000.00$ 16,700.00$ 16,700.00$ 54 TEMP PAVT MKING REMOV SQ FT 270 1.00$ 270.00$ 2.00$ 540.00$ 3.00$ 810.00$ 2.50$ 675.00$ 55 RELOC SIGN PANEL&POST EACH 6 185.00$ 1,110.00$ 385.00$ 2,310.00$ 220.00$ 1,320.00$ 65.00$ 390.00$ 56 SS DI T1 10 FOOT 34 85.07$ 2,892.38$ 100.00$ 3,400.00$ 150.00$ 5,100.00$ 90.00$ 3,060.00$ 57 AGG DRVWAY REM & REPL SQ YD 4 55.00$ 220.00$ 100.00$ 400.00$ 160.00$ 640.00$ 30.00$ 120.00$ 57 SS D I PIPE 4 FOOT 292 61.23$ 17,879.16$ 65.00$ 18,980.00$ 115.00$ 33,580.00$ 30.00$ 8,760.00$ 58 ALLOWANCE- ITEM ORDR BY ENG UNIT 20,000 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 1.00$ 20,000.00$ 59 HMA DRIVEWAY PAVT 2 SQ YD 120 110.00$ 13,200.00$ 25.00$ 3,000.00$ 46.00$ 5,520.00$ 45.00$ 5,400.00$ 60 UNDR CONNECT TO STR EACH 1 933.89$ 933.89$ 500.00$ 500.00$ 800.00$ 800.00$ 650.00$ 650.00$ TOTAL BID (Items 1 - 60) 384,526.38$ 399,957.05$ 553,671.20$ 418,244.10$ % BELOW/ABOVE ENGINEER'S ESTIMATE -8.06%-4.37%32.38% ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-Mill Rd Bailey RdBeresford Dr Big Rock BlvdKennedy RdKennedy Rd Mill Rd Galena Rd Bissel DrLegend Mill Road Removal Future Mill Road Alignment Proposed Kennedy Road Improvement WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTSLOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2021 YO2043 YO2028_Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 600 0 600300 Feet Old PROJECT LOCATION Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2022-25 Kennedy and Mill Road Intersection Improvements – Construction Engineering Agreement City Council – March 22, 2022 PW – 03/15/22 Moved forward to CC consent agenda. PW 2022-25 Majority Approval Kennedy Road and Mill Road Intersection Improvements – Construction Engineering Agreement Bart Olson Administration Name Department Summary Approval of a construction engineering agreement with EEI for the Kennedy and Mill Road intersection. Background This item was last discussed in March 2021 when the City Council approved a design engineering agreement for the Kennedy and Mill Road intersection. Since then, the project has been designed and bid out, and is up for discussion at the March PW meeting. Accordingly, EEI has prepared a construction engineering agreement for the City Council’s consideration. This contract is included in the FY 23 budget. The attached construction engineering agreement contains an estimated $60,202 total value, which will be charged at hourly rates. Recommendation Staff recommends approval of a construction engineering agreement with EEI for the Kennedy and Mill Rd intersection. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 10, 2022 Subject: Kennedy and Mill Road construction engineering agreement Kennedy Road and Mill Road Intersection Improvements United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $60,202. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This Kennedy Road and Mill Road Intersection Improvements United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Kennedy Road and Mill Road Intersection Improvements United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that Kennedy Road and Mill Road Intersection Improvements United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Kennedy Road and Mill Road Intersection Improvements United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2022. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Joseph W. Cwynar, P.E. City Clerk Senior Project Manager Kennedy Road & Mill Road Intersection Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Kennedy Road & Mill Road Intersection Improvements – Construction Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes Kennedy Road & Mill Road Intersection Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: Kennedy Road & Mill Road Intersection Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Kennedy Road & Mill Road Intersection Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services Kennedy Road and Mill Road Intersection Improvements United City of Yorkville The United City of Yorkville intends to widen and resurface Kennedy Road at Mill Road. Our proposed scope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Driveway Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare/Verify Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Storm Sewer, Roadway Excavation and Widening • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Construction Layout • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Monitor Adherence to Specifications • Monitor Adherence to Construction Schedule and Make Recommendations When Appropriate. • Monitor Traffic Control on a Regular Basis. • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Daily Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Material Testing for Quality Assurance The above scope for “Kennedy Road and Mill Road Intersection Improvements” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C - ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES KENNEDY ROAD AND MILL ROAD INTERSECTION IMPROVEMENTS - CONSTRUCTION ENGINEERINGUnited City of YorkvilleENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGER ENGINEER II ENGINEER MANAGER MANAGER TECHNICIAN II MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $228 $216 $183 $154 $216 $194 $159 $159 $149 $70CONSTRUCTION ENGINEERING3.1 Contract Administration2 8 8 - - - - 2 20 3,788$ 3.2 Construction Layout and Record Drawings- 2 6 8 2 8 36 - - 62 10,470$ 3.3 Observation and Documentation2 4 8 255 - - - - - 269 42,054$ Construction Engineering Subtotal: 4 14 22 263 2 8 36 - - 2 351 56,312$ PROJECT TOTAL: 4 14 22 263 2 8 36 - - 2 351 56,312 Printing = -$ 48,464$ Vehicle Charge ($65/day) = 1,950$ 7,708$ Material Testing (Rubino) = 1,940$ -$ 140$ 56,312$ DIRECT EXPENSES = 3,890$ 60,202$ G:\Public\Yorkville\2020\YO2043-P Kennedy and Mill Road Intersection Improvements\PSA\Construction\[4 - Attachment C - Fee Estimate_yo2043.xlsx]Fee Summary - construction onlyTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORKYear:ITEM Month:NO. WORK ITEM Week Starting:1234123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Constructing Layout3.3 Observation and DocumentationLegendProject Management & QC/QA PreliminaryMeeting(s) Design Work ItemBidding and Contracting ConstructionATTACHMENT D:ANTICIPATED PROJECT SCHEDULEKENNEDY ROAD AND MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLE2022March April May June July SeptemberAugust ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-Mill Rd Bailey RdBeresford Dr Big Rock BlvdKennedy RdKennedy Rd Mill Rd Galena Rd Bissel DrLegend Old Mill Road Mill Road Re-Alignment Kennedy Road Improvement WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 KENNEDY ROAD AND MILL ROADINTERSECTION IMPROVEMENTSATTACHMENT ELOCATION MAPwww.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2021 YO2043 YO2028_Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 600 0 600300 Feet Old PROJECT LOCATION Standard Schedule of Charges January 1, 2022 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $228.00 Principal E-3 $223.00 Senior Project Manager E-2 $216.00 Project Manager E-1 $194.00 Senior Project Engineer/Planner/Surveyor II P-6 $183.00 Senior Project Engineer/Planner/Surveyor I P-5 $170.00 Project Engineer/Planner/Surveyor P-4 $154.00 Senior Engineer/Planner/Surveyor P-3 $142.00 Engineer/Planner/Surveyor P-2 $129.00 Associate Engineer/Planner/Surveyor P-1 $116.00 Senior Project Technician II T-6 $159.00 Senior Project Technician I T-5 $149.00 Project Technician T-4 $139.00 Senior Technician T-3 $129.00 Technician T-2 $116.00 Associate Technician T-1 $102.00 GIS Technician G-1 $105.00 Engineering/Land Surveying Intern I-1 $ 79.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 206.00 Expert Testimony $ 258.00 Attachment F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2022-27 Bucket Truck Price Increase City Council – March 22, 2022 PW – 03/15/22 Moved forward to CC consent agenda. PW 2022-27 Majority Approval Chassis manufacturer price increase due to material cost increase and supply chain Issues. Eric Dhuse Public Works Name Department Summary Peterbilt is increasing the price of the chassis for our bucket truck that was approved by the Mayor and City Council and ordered On July 27, 2021. Background This is the same issue we had previously with our dump truck that is on order. The manufacturer is raising the price of the chassis to cover their increased costs due to material shortages and supply chain issues. There is a clause in the contract that allows them to raise the price without notice, which I have attached. This is the same clause as the other truck, so this was not a surprise. Luckily, the price increase on this model was not near as much as the other unit. The previous chassis price was $89,536 and the new price will be $93,839 for an increase of $4303. This will make the new purchase price $234,961. I have attached the email from our Altec representative showing the increase in price. This truck was ordered in FY22 knowing that we would not take delivery until late in FY23 and has been budgeted accordingly. This would be an increase to the proposed budget that has not been approved by council at the time of this memo. Recommendation I recommend approving the increase in price for bucket truck from $230,658 to $234,961 to account for the increase in the chassis price and to amend the proposed FY23 budget to reflect the increase. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 2, 2022 Subject: Chassis price increase for bucket truck Summary Staff is seeking permission to purchase a new bucket truck to replace our current unit. This is an unbudgeted expense that is necessitated by the condition of our current unit and the extended length of time it will take to build the new unit. Background After our current budget was approved, we found out that our bucket truck may not have as much time left as we thought. Our current truck is a 2006 Ford F550 with 76,629 miles on it and 5554 hours on the engine. Although the miles are relatively low for a diesel vehicle, the hours are fairly high since we have to run the motor when we run the bucket. This, along with age has caused our motor to weaken. Nothing catastrophic at this point, but if it does go, a new motor is almost $23,000 to purchase and have it installed. This particular motor has known issues with engine trouble and have “bulletproofing” parts you can buy to extend the life of the truck. These parts can be anywhere from $2000-$5000 plus the labor to install them which can be $2000 or more. Our truck has been serviced its entire life by a professional diesel mechanic and we have followed their recommendations along the way, so no replacement parts are necessary at this time, but the mechanics are the ones that told us that we should start thinking about a new unit. Currently our truck is only worth $8500 as a trade in on a new vehicle from our Altec dealer, so putting $4000-$7000 into the motor hoping that it limps it along for another few years doesn’t seem does not seem like the best solution. Instead, I feel it is best to order one now and do the bare minimum that needs to be done to keep our current truck running and safe. In addition to the engine problems, our truck no longer suits all of our needs. This truck can change all our residential streetlights, but it cannot change bulbs or work on any of the decorative streetlights on Bridge St., or at any new traffic signal lighting. These lights are much taller than normal streetlights and we can no longer reach them. We did have a local electrician that we used to change these for a reasonable price, but he has since retired and is no longer performing this work. Finally, our current bucket truck is not a material handling truck. For us that means we cannot set our own streetlight poles with our current truck. At this time, we are using the backhoe and the sewer department crane truck to set 24’35’ concrete light poles. This works but is hard on both machines and can damage the concrete poles very easily. We reached out to our local Altec dealer to get an idea of what to expect when ordering a new unit and they shocked us when they said it could but up to 600+ days, but more than likely closer to 400 days. With this kind of lead time, we should commit to purchasing the truck now in order to take delivery of the unit next fiscal year. The dealer stated that if we committed now, we would not have to pay any money until we take delivery of the unit. The normal process is to Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: July 12, 2021 Subject: Bucket Truck Purchase pay for the chassis up front and then the balance when the unit is delivered. By delaying the chassis cost until the end, it allows us to purchase the unit entirely in next fiscal year. Recommendation I recommend that we commit to purchase an Articulating Telescopic Aerial Device with Material Handling capabilities model TA60, mounted on a Peterbilt model 548 chassis from Altec Industries through Sourcewell Contract 02418-ALT. The total cost for this truck and equipment should not exceed $230,658. This purchase will be committed to now, but not executed until sometime in FY 23. Since we used a Sourcewell contract and did not solicit sealed bids, this will require a super-majority vote of the city council. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number PW 2022-30 Discussion of Wyland National Mayors Challenge for Conservation City Council – March 22, 2022 PW – 03/15/22 Moved forward to CC consent agenda. PW 2022-30 Majority Approval Consideration of Support for the Wyland National Mayors Challenge for Conservation Erin Willrett Administration Name Department Summary Continue participation in a national program to challenge the residents to conserve water, energy and other natural resources. Background Once again, the Wyland Foundation, in partnership with the National League of Cities and the U.S. Environmental Protection Agency, invited the United City of Yorkville to participate in the 11th annual National Mayor’s Challenge for Water Conservation. The commitment from the City to participate is as simple as drafting the statement of support below. There is no cost to the City. There were several items that were sent out to market this program in 2018, 2019 and 2020. Yorkville placed 5th in 2018, in 2019, Yorkville placed 13th in 2020 Yorkville placed 8th and in 2021 Yorkville placed 18th in the 5,000-29,999 population category nation-wide! Residents who are interested in conservation efforts and who would like to accept the challenge can go online (www.mywaterpledge.com) and make a pledge to conserve water, energy, and other natural resources over the next year by selecting from different pledge options. Some options are as easy as wasting less food and recycling. When the resident enters their location, the drop-down menu for pledges will contain our draft statement about water conservation. Our draft statement will read as: “A sustainable water source for the City’s future water supply is a main focus for our community and its residents. Yorkville currently obtains its water from the deep sandstone aquifer, which is being steadily drawn down as it is being pumped beyond its long-term sustainable yield due to increasing water demands and growth of the region. The City is committed to building strong, collaborative relationships regionally for sustainable water use. We hope to partner with our neighboring communities and our actual neighbors to promote water conservation efforts in the home. By taking the water pledge, you can help extend the capacity of the City’s water supply.” When a resident goes online to accept the challenge, they will search for “Yorkville, IL”, the website will then walk the resident through the process to pledge to make thoughtful conservation choices at home. There are several check boxes that the residents can choose from depending on the changes they are pledging to make. At the end of the “choices” portion of the pledge, an email address is required and the option for the resident to be entered into the prize drawing is made as a check box. After the resident enters their email address the pledge process is complete. Additionally, the website has several informational items for the resident to read through and learn about. City standings in the challenge are on the website and the residents can check back and see how their “choices” positively affect the community. This program is designed to get residents to think about how their choices impact the natural environment and if changes are made, no matter how small, benefits add up quickly. There Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: March 15, 2022 Subject: Wyland National Mayors Challenge for Conservation is no further commitment and no additional information that is needed from the residents other than those listed above. The City will also be posting several items on social media and on our website to promote this challenge. The City’s main goal by promoting this program is to help residents be aware of the importance of the natural resources that are used on a daily basis and the pressing need to protect those precious resources. Recommendation While not a requirement to participate in the program, staff recommends an acknowledgment by the City Council in the attached Resolution for support of the statement above and participation in marketing the program. Resolution No. 2022-____ Page 1 Resolution No. 2022-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS IN SUPPORT OF THE “WYLAND MAYOR’S CHALLENGE FOR WATER CONSERVATION” WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City continue to explore ways to manage residential consumption of water and power, and to inspire its residents to care for our natural resources; and WHEREAS, cities can engage in efforts to inspire their own communities, as well as their neighboring cities, to become better environmental stewards; and WHEREAS, the eighth annual National Mayor’s Challenge for Water Conservation presented by the Wyland Foundation and Toyota, with support from the U.S EPA WaterSense, The Toro Company, National League of Cities, Conserva Irrigation, and Earth Friendly Products (makers of ECOS), is a healthy, non-profit competition for cleaner communities and a water use and pollution reduction competition between our cities; and WHEREAS, with the encouragement of their Mayors, residents may register their participation in their city's Challenge, online, by making simple pledges to decrease their water use and to reduce pollution for the period of one year, thereby assisting their cities to apply State and Federal water conservation strategies and to target mandated reductions; and WHEREAS, from April 1- 30, 2022, the City of Yorkville wishes to inspire its residents and its neighboring communities to take the "Wyland Mayor's Challenge for Water Conservation" by making a series of online pledges at mywaterpledge.com to reduce their impact on the environment and to see immediate savings in their water, trash, and electricity bills; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the City agrees and supports the "Wyland Mayor's Challenge for Water Conservation" emphasis. Section 2: That the program is to be implemented from April 1- 30, 2022, through a series of communication and outreach strategies, whether new or existing, to encourage Yorkville residents to take the conservation "Challenge." Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2022-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. __________________________________ City Clerk KEN KOCH ________ DAN TRANSIER ________ ARDEN JOE PLOCHER ________ CRAIG SOLING ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number ADM 2022-15 Treasurer’s Report for February 2022 City Council – March 22, 2022 ADM – 03/16/22 Moved forward to CC consent agenda. ADM 2022-15 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Beginning Fund Balance February Revenues YTD Revenues Revenue Budget % of Budget February Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 9,172,354$ 1,808,593$ 18,391,144$ 18,100,270$ 102%1,334,255$ 13,872,043$ 18,100,270$ 77%13,691,455$ Special Revenue Funds15 - Motor Fuel Tax1,243,821 64,819 938,162 1,260,019 74%425,330 978,331 2,435,413 40%1,203,652 79 - Parks and Recreation 73,000 173,854 1,891,956 2,643,058 72% 150,354 1,845,127 2,801,058 66% 119,829 72 - Land Cash 31,131 - 1,329 25,760 5% - - 5,000 0% 32,460 87 - Countryside TIF (1,211,222) - 250,366 260,727 96% 948 219,831 223,397 98% (1,180,687) 88 - Downtown TIF (1,448,929) - 96,795 70,000 138% 5,456 280,600 291,412 96% (1,632,734) 89 - Downtown TIF II (47,869) - 78,764 48,526 0% - 37,521 30,500 123% (6,626) 11 - Fox Hill SSA 10,231 - 16,034 19,000 84% - 4,688 59,200 8% 21,577 12 - Sunflower SSA (8,409) - 20,363 21,000 97% - 9,569 17,200 56% 2,385 Debt Service Fund42 - Debt Service - 27,106 275,638 329,375 84% - 329,375 329,375 100% (53,738) Capital Project Funds25 - Vehicle & Equipment 1,485,791 17,596 327,810 547,226 60% 5,964 454,047 1,877,998 24% 1,359,555 24 - Buildings & Grounds - 150 9,807,035 9,584,249 102% 40,699 2,815,390 9,584,249 29% 6,991,646 23 - City-Wide Capital 119,569 278,125 4,506,569 5,808,072 78% 232,861 2,435,088 5,545,285 44% 2,191,049 Enterprise Funds *51 - Water3,901,358 787,682 4,548,474 5,061,271 90%242,269 4,412,740 6,081,733 73%4,037,091 *52 - Sewer864,688 302,381 6,029,340 2,275,602 265%55,715 6,072,671 2,428,579 250%821,357 Library Funds82 - Library Operations638,033 11,657 1,692,806 1,692,702 100%64,330 1,462,231 1,709,443 86%868,609 84 - Library Capital169,188 2,164 92,540 50,200 184%6,673 74,599 95,500 78%187,129 Total Funds14,992,735$ 3,474,128$ 48,965,125$ 47,797,057$ 102%2,564,856$ 35,303,850$ 51,615,612$ 68%28,654,010$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending February 28, 2022Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number ADM 2022-17 Fiscal Year 2023 Insurance Renewals City Council – March 22, 2022 ADM – 03/16/22 Moved forward to CC consent agenda. ADM 2022-17 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Summary Review of options related to Fiscal Year 2023 health, dental, vision and life insurance renewals. Background After three successive fiscal years of reductions (-0.09% in FY 20; -6.28% in FY 21; and -4.66% in FY 22), Blue Cross Blue Shield (BCBS) health insurance premiums will be increasing in FY 23, as a result of systemic marketplace issues and employee claim history specific to Yorkville. According to the City’s broker, Alliant Insurance Services, BCBS has suffered losses in the City’s particular market segment (51-150 employees) over the last year stemming from the ongoing effects of COVID-19, which have led to increased hospitalization and testing costs, in addition to an influx of recently diagnosed diseases – since many people put off going to the doctor over the last two years during the pandemic. As shown on page 3 of Alliant’s Benefits Renewal Analysis (Exhibit A), initial quotes from BCBS came in at a 13.51% (+$189,251) increase. After further discussions with BCBS, Alliant was able to negotiate that down by $99,301 to a 6.42% (+$89,949) increase, without any changes to benefits. However, please note that the renewal rate of 6.42% does assume that the City will also retain BCBS as its dental, vision and life insurance carrier. Alliant also received a competitive quote from United Health Care (UHC), which is shown on page 4 of the Renewal Analysis exhibit. UHC initially offered a “teaser” rate, which showed premiums declining by $400,139 (-28.56%); however, these savings were reduced by almost two thirds once UHC put the City’s census data through the underwriting process. The revised and final UHC quote shows premiums declining by 9.86% (-$138,206). Employee contributions, for both union and non-union employees, are shown on Exhibit B at the current contribution rates of 10.5% and 12.5%, respectively, depending on coverage. On the dental side, quotes from BCBS (current provider), Delta Dental, UHC and Standard are presented on page 5 (Hartford and Cigna declined to quote). BCBS is the low-cost provider for dental insurance, quoting a total premium cost of $128,215 for FY 23, which is a 5% (+$6,102) increase over the current year. Rates for the City’s current vision insurance provider, Dearborn National (BCBS), remain unchanged from FY 22. In addition, Dearborn is willing to hold rates steady for the next three fiscal years (i.e., thru FYE 2025 – April 30, 2025). Standard Insurance offered a competitive quote, which would yield nominal savings with reduced benefits. Similar to their vision insurance quote, BCBS (current provider) has frozen their current rates through FYE 2025. Once again, Standard offered a competitive quote, which would yield nominal savings of $1,554. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 10, 2022 Subject: Fiscal Year 2023 Insurance Renewals Recommendation Staff recommends retaining BCBS as the City health insurance carrier, as past industry practice makes it likely that the savings proposed by UHC in the initial year would be erased in the second year of the plan. Additionally, switching carriers would also result in provider networks changing as well, which could cause medical service disruptions for employees. Moreover, staff recommends non-union employee contributions remain at 10.5% (HMO) and 12.5% (PPO), respectively, for the upcoming fiscal year (union employee contribution rates are set by contract). For dental insurance, staff recommends staying with BCBS, as they are the low-cost provider and offer a 1% reduction in health insurance premiums (already included in the 6.42% health insurance renewal rates). Regarding the City’s vision and life plans, staff proposes to remain with Dearborn National (BCBS), in order to take advantage of the 1% reduction in health insurance premiums (as noted above), and to avoid any network disruptions for employees. Coverage Carrier Policy Number Renewal Date Medical BCBSIL 210681 5/1/2022 Dental BCBSIL 092465 5/1/2022 Vision BCBSIL/Dearborn F015083 5/1/2022 Basic Life/AD&D BCBSIL/Dearborn 092465 5/1/2022 Vol Life/AD&D BCBSIL/Dearborn 092465 5/1/2022 United City of Yorkville Summary of Current Coverages May 1, 2022 Renewal Date 1 Current Carrier Status Disposition BCBSIL Renewal Received Increase: *6.42% Aetna Declined to Quote Not Competitive United HealthCare Quote Received Presented Cigna Declined to Quote Not Competitive Current Carrier Status Disposition BCBSIL Renewal Received Increase: 5.00% Hartford Declined to Quote Not Competitive UnitedHealthCare Quote Received Presented Cigna Declined to Quote Not Competitive Standard Quote Received Presented Delta Dental Quote Received Presented Current Carrier Status Disposition BCBSIL Renewal Received Rate Pass: Guaranteed until 2025 Hartford Declined to Quote Not Competitive UnitedHealthCare Quote Received Presented Cigna Declined to Quote Not Competitive Standard Quote Received Presented Delta Dental Quote Received Presented Current Carrier Status Disposition Dearborn Renewal Received Rate Pass: Guaranteed until 2025 Hartford Declined to Quote Not Competitive UnitedHealthCare Quote Received Presented Cigna Declined to Quote Not Competitive Standard Quote Received Presented Current Carrier Status Disposition Dearborn Renewal Received Rate Pass: Guaranteed until 2025 Hartford Declined to Quote Not Competitive UnitedHealthCare Quote Received Presented Cigna Declined to Quote Not Competitive Standard Quote Received Presented Alternate Carriers Voluntary Life and AD&D Alternate Carriers United City of Yorkville Markets Approached May 1, 2022 Renewal Date Medical Alternate Carriers Basic Life and AD&D Dental Alternate Carriers Vision Alternate Carriers 2 Benefits HMO Plan Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO Plan Network Coinsurance Percentage Employee Deductible Family Deductible (Non-Embedded) Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Out-of-Network Benefits (Providers may Balance Bill) Coinsurance Percentage 60% Deductible (Individual/Family)$7,000/$14,000 Out-of-Pocket Maximum (Individual/Family)$11,600/$23,200 Rates Count* Current Renewal Revised Renewal HMO Monthly Rates, Active Employees Employee 8 $578.50 $641.75 $601.68 Employee & Spouse 6 $1,263.34 $1,413.35 $1,325.09 Employee & Child(ren)1 $1,298.08 $1,438.18 $1,348.37 Family 9 $1,982.94 $2,209.76 $2,071.78 Est. Monthly HMO Medical Premium $31,352.58 $34,940.15 $32,758.35 Est. Annual HMO Medical Premium 24 $376,230.96 $419,281.75 $393,100.23 PPO Monthly Rates, Active Employees Employee 13 $552.29 $628.17 $588.95 Employee & Spouse 11 $1,206.08 $1,383.45 $1,297.06 Employee & Child(ren)2 $1,239.25 $1,407.73 $1,319.83 Family 33 $1,893.05 $2,163.02 $2,027.94 Est. Monthly PPO Medical Premium $85,395.80 $97,579.14 $91,485.81 Est. Annual PPO Medical Premium 59 $1,024,749.60 $1,170,949.67 $1,097,829.75 Est. Combined Monthly Medical Premium $116,748.38 $132,519.28 $124,244.16 Est. Combined Annual Medical Premium 83 $1,400,980.56 $1,590,231.42 $1,490,929.98 Est. Annual Gross Premium Increase Over the Current Policy Year ($)$189,250.86 $89,949.42 Est. Annual Gross Premium Increase Over the Current Policy Year (%)13.51%6.42% Alliant Negotiated Savings $99,301.44 *BCBSIL Rates shown are estimated and include 2% discount for Medical-Dental-Life Bundle. Final rates will provided upon renewal with BCBSIL. *Enrollment based on 2022 City of Yorkville Census Board members working less than 30 hours a week are not eligible. This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. May 1, 2022 Renewal Date Renewal Medical Financial Analysis United City of Yorkville Current and Renewal Alternate MHHB106 Blue Advantage HMO MIBAH2020 Blue Advantage HMO Blue Advantage Network Blue Advantage Network BCBSIL BCBSIL BCBSIL Alternate MIBAV2130 BA HMO Value Choice Blue Advantage Network $1,500 $1,500 $3,000 $3,000 $20/$40 Copay $20/$40 100%100% $0 $0 $0 $0 No Charge No Charge Individual: $1,000 Family: $3,000 Included in Out of Pocket Maximum Above $10/$40/$60 $0/$10/$50/$100/$150/$250 $150 ER Copay $250 ER Copay No Charge $20/$40/Visit No Charge No Charge 80%80% $3,500 $3,500 $6,850 $7,000 2x Retail 2x Retail MPSE3X05 Blue Edge HSA (PPO)MIEEE1051 Blue Edge HSA (PPO) PPO Network PPO Network 90% after Deductible 80% after Deductible 80% after Deductible 80% after Deductible 80% after Deductible 80% after Deductible $5,800 $7,000 $6,850 $14,000 80% after Deductible 80% after Deductible $589.21 $1,297.64 $1,320.41 $2,028.85 $32,079.49 $384,953.84 60% 80% after Deductible 80% after Deductible Included in overall Out of Pocket Maximum Above Included in overall Out of Pocket Maximum Above 80% after Deductible 10%/10%/20%/30%/40%/50% 80% after Deductible 2x Retail 100% $564.42 $1,243.05 $1,264.87 $1,943.50 $87,676.17 $1,052,114.04 $119,755.66 $1,437,067.88 $36,087.32 2.58% MPSE3X05 Blue Edge HSA (PPO)MIEEE1051 Blue Edge HSA (PPO) $7,000/$14,000 - $300 Inpatient Deductible $21,000/$42,000 Alternate MHHB106 Blue Advantage HMO MIBAH2020 Blue Advantage HMO $250 ER Copay $75 Copay $150/Visit plus 20% Coinsurance $200/Visit plus 20% Coinsurance Included in Out of Pocket Maximum Above $1,000 $3,000 $3,000 $9,000 $50/$70 $5,000 $10,000 $7,000 $14,000 80% after Deductible $0/$10/$50/$100/$150/$250 2x Retail MIEEE1071 Blue Edge HSA (PPO) PPO Network 80% 10%/10%/20%/30%/40%/50% 2x Retail 60% $10,000/$20,000 - $300 Inpatient Deductible 80% after Deductible 80% after Deductible 80% after Deductible 80% after Deductible Included in overall Out of Pocket Maximum Above $1,201.78 $1,846.57 $29,197.50 $350,370.03 MIEEE1071 Blue Edge HSA (PPO) $21,000/$42,000 Alternate MIBAV2130 BA HMO Value Choice $536.28 $1,181.06 $996,873.68 $112,270.31 $1,347,243.71 -$53,736.85 -3.84% $534.79 $1,177.77 $1,198.46 $1,841.46 $83,072.81 3 Benefits HMO Plan Network Coinsurance Percentage Employee Deductible Family Deductible Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) PPO Plan Network Coinsurance Percentage Employee Deductible Family Deductible (Non-Embedded) Total Employee Maximum Out of Pocket (Includes Deductible) Total Family Maximum Out of Pocket (Includes Deductible) Network Office Visit (PCP/Specialist) Emergency Room Urgent Care Outpatient Surgery (Physician Office/Hospital) Inpatient Hospital Rx Out of Pocket Maximum Retail Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Mail Order Rx Copays (Generic/Brand Formulary/Brand Non-Formulary) Out-of-Network Benefits (Providers may Balance Bill) Coinsurance Percentage 60% Deductible (Individual/Family)$7,000/$14,000 Out-of-Pocket Maximum (Individual/Family)$11,600/$23,200 Rates Count* Current Renewal Revised Renewal HMO Monthly Rates, Active Employees Employee 8 $578.50 $641.75 $601.68 Employee & Spouse 6 $1,263.34 $1,413.35 $1,325.09 Employee & Child(ren)1 $1,298.08 $1,438.18 $1,348.37 Family 9 $1,982.94 $2,209.76 $2,071.78 Est. Monthly HMO Medical Premium $31,352.58 $34,940.15 $32,758.35 Est. Annual HMO Medical Premium 24 $376,230.96 $419,281.75 $393,100.23 PPO Monthly Rates, Active Employees Employee 13 $552.29 $628.17 $588.95 Employee & Spouse 11 $1,206.08 $1,383.45 $1,297.06 Employee & Child(ren)2 $1,239.25 $1,407.73 $1,319.83 Family 33 $1,893.05 $2,163.02 $2,027.94 Est. Monthly PPO Medical Premium $85,395.80 $97,579.14 $91,485.81 Est. Annual PPO Medical Premium 59 $1,024,749.60 $1,170,949.67 $1,097,829.75 Est. Combined Monthly Medical Premium $116,748.38 $132,519.28 $124,244.16 Est. Combined Annual Medical Premium 83 $1,400,980.56 $1,590,231.42 $1,490,929.98 Est. Annual Gross Premium Increase Over the Current Policy Year ($)$189,250.86 $89,949.42 Est. Annual Gross Premium Increase Over the Current Policy Year (%)13.51%6.42% Alliant Negotiated Savings $99,301.44 *BCBSIL Rates shown are estimated and include 2% discount for Medical-Dental-Life Bundle. Final rates will provided upon renewal with BCBSIL. *Enrollment based on 2022 City of Yorkville Census Board members working less than 30 hours a week are not eligible. *UHC rates are underwritten rates, pending final member census. United City of Yorkville Renewal Medical Financial Analysis May 1, 2022 Renewal Date BCBSIL -9.86% Included in Out of Pocket Maximum Above $0 $50 Copay 80% after Deductible 80% after Deductible 50% Included in overall Out of Pocket Maximum Above $0/$50/$100/$250 $5,000/$10,000 $10,000/$20,000 $71,708.84 $860,506.08 $105,231.18 $1,262,774.16 -$138,206.40 MPSE3X05 Blue Edge HSA (PPO) Alternate $0 $1,500 $3,000 $20/$40 Copay 2.5x Retail $10/$35/$60 2.5x Retail BDDA - 751X Core Primary Adv HSA 80% $300 ER Copay $677.22 $250 ER Copay BFC4 - 2VX $7,150 100% after deductible/ $100 Copay UHC Alternate BFC4 - 2VX Navigate HMO Network 100% $75 Copay No Charge No Charge $886.06 $1,555.75 $1,422.16 $1,164.82 $2,045.20 $33,522.34 $402,268.08 BDDA - 751X $515.15 $1,081.82 $2,000 $4,000 $6,500 No Charge No Charge No Charge Individual: $1,000 Family: $3,000 $10/$40/$60 $0 $1,500 $3,000 $20/$40 Copay $150 ER Copay Current and Renewal MHHB106 Blue Advantage HMO Blue Advantage Network 100% $0 80% after Deductible 80% after Deductible MHHB106 Blue Advantage HMO This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. 80% after Deductible 90% after Deductible 80% after Deductible 80% after Deductible 2x Retail MPSE3X05 Blue Edge HSA (PPO) PPO Network 80% $3,500 $6,850 $5,800 $6,850 80% after Deductible Included in overall Out of Pocket Maximum Above 4 Benefits Network Network Non-Network Network Non-Network Network Non-Network Network Non-Network Deductible (single / family) Calendar Year Maximum per Individual Orthodontia Lifetime Maximum Usual and Customary Preventive Care Deductible waived Deductible Waived Deductible waived Deductible Waived Deductible waived Deductible Waived Deductible waived Deductible Waived Oral Exams 100%100%100%100%100%100%100%100% Prophylaxis 100%100%100%100%100%100%100%100% Fluoride Treatment 100%100%100%100%100%100%100%100% Sealants 100%100%100%100%100%100%100%100% Space Maintainers 100%100%100%100%100%100%100%100% X-Rays 100%100%100%100%100%100%100%100% Basic Services Oral Surgery 80%80%80%80%80%80%80%80% Anesthesia 80%80%80%80%80%80%80%80% Amalgams / Composite Fillings 80%80%80%80%80%80%80%80% Periodontics Non-surgical 80%80%80%80%80%80%80%80% Periodontics (Surgical)80%80%80%80%80%80%80%80% Endodontics 80%80%80%80%80%80%80%80% Major Services Crowns 50%50%50%50%50%50%50%50% Bridges 50%50%50%50%50%50%50%50% Dentures 50%50%50%50%50%50%50%50% Inlays/Onlays 50%50%50%50%50%50%50%50% Implants 50%50%50%50%N/A N/A 50%50% Orthodontia 50%50%50%50%50%50%50%50% Adult Ortho Covered Yes Yes Yes*Yes Yes*Yes Yes*Yes Monthly Rates Employee 22 $37.02 $38.78 Employee & Spouse 28 $74.04 $77.56 Employee & Child(ren)3 $86.73 $91.22 Family 52 $135.16 $142.04 Total Monthly Premium $10,176 $10,685 Total Annual Premium 105 $122,112.84 $128,214.96 Est. Annual Gross Premium Increase Over the Current Policy Year ($)$6,102 Est. Annual Gross Premium Increase Over the Current Policy Year (%)5.00% Rate Guarantee *Enrollment based on 2022 City of Yorkville Census *Adults and Dependents under age 19 17.38% 1 Year $11,945 $143,334.96 $21,222 $3,000 1 Year $2,500 $2,000 $2,000 90th Percentile 9.44% 1 Year MPA $38.05 $78.37 $108.89 $149.59 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. $3,000 $2,000 $11,137 $133,641.72 $11,529 $106.84 $158.14 $3,000 $2,000 90th Percentile $45.75 $85.51 90th Percentile $48.25 $96.51 $113.05 $176.18 $13,264 $159,171.48 $37,059 30.35% 2 Years May 1, 2022 Renewal Date Dental Benefit Analysis United City of Yorkville BCBSIL $25/$75 Current and Renewal Standard Alternate $25/$75 Delta Dental Alternate $25/$75 UHC Alternate $25/$75 5 Benefits Network Network Non-Network Network Non-Network Network Non-Network Network Non-Network Vision Exam $10 Copay $30 Allowance $10 Copay Up to $35 $10 Copay $35 Allowance $10 Copay $35 Allowance Contact Lens Fit & Follow Up $0 Copay, Covered in Full $40 Allowance Up to $55 N/A Up to $40 for fit N/A Up to $40 for fit; Two follow up visit 10% off retail price N/A Materials $10 Copay N/A $10 Copay N/A $25 Copay N/A $25 Copay N/A Eyeglass Lenses (After Copay)(After Copay)(After Copay)(After Copay) Single Vision Covered in Full $25 Allowance Covered in Full Up to $25 Covered in Full Up to $40 Covered in Full $25 Allowance Bifocal Covered in Full $40 Allowance Covered in Full Up to $40 Covered in Full Up to $60 Covered in Full $40 Allowance Trifocal Covered in Full $55 Allowance Covered in Full Up to $55 Covered in Full Up to $80 Covered in Full $55 Allowance Lenticular Covered in Full $55 Allowance 20% discount N/A N/A N/A N/A N/A Eyeglass Lens Options UV Treatment $15 Copay N/A $15 N/A $15 N/A $15 N/A Tint (Solid and Gradient)$15 Copay N/A N/A N/A $15 N/A $15 N/A Standard Plastic Scratch Coating Covered in Full $5 Allowance $15 N/A $15 N/A $15 N/A Standard Polycarbonate $40 Copay N/A $40 Copay N/A $40 Copay N/A $40 Copay N/A Standard Anti-Reflective Coating $45 Copay N/A $45 Copay N/A $45 Copay N/A $45 Copay N/A Photochromic - Non-Glass $75 Copay N/A N/a N/A $75 Copay N/A $75 Copay N/A Frames Standard $0 Copay, $130 Allowance $65 Allowance $130 Allowance, 20% discount on remaining balance Up to $65 $130 Allowance, 30% off balance over allowance $75 Allowance $150 Allowance, 20% off balance over allowance $75 Allowance Contact Lenses Necessary Covered in Full after Copay $210 Allowance Up to $130, 15% discount on remaining balance Up to $104 $0 Copay, Covered in Full $210 Allowance $0 Copay, Covered in Full $200 Allowance Elective $0 Copay, $130 Allowance $104 Allowance Covered in Full Up to $200 $0 Copay, $125 Allowance, 15% off balance over $150 $100 Allowance $0 Copay, $150 Allowance, 15% off balance over $150 $120 Allowance Laser Discount Savings 15% off retail or 5% off promotional rates N/A 15% off retail or 5% off promotional rates N/A 15% off retail or 5% off promotional rates N/A 15% off retail or 5% off promotional rates N/A Maximums Exams Lenses / Contact Lenses Frames Monthly Rates Employee 23 $6.68 $6.68 Employee & Spouse 14 $12.69 $12.69 Employee & Child(ren)4 $13.37 $13.37 Family 49 $19.65 $19.65 Total Monthly Premium $1,348 $1,348 Total Annual Premium 90 $16,171.56 $16,171.56 Est. Annual Gross Premium Increase Over the Current Policy Year ($) Est. Annual Gross Premium Increase Over the Current Policy Year (%) Rate Guarantee: Enrollment based on 2022 City of Yorkville Census Board members working less than 30 hours a week are not eligible with BCBSIL, UHC 17.94% 1 Year May 1, 2022 Renewal Date Vision Benefit Analysis United City of Yorkville $18,927.24 $2,756 17.04% 2 Years Delta Dental Alternate Once Every 12 Months Once Every 12 Months Once Every 24 Months $7.44 $14.52 $16.25 $23.47 $1,589 $19,073.16 $2,902 $7.44 $14.12 $16.57 $23.31 $1,577 UHC Alternate Once Every 12 Months Once Every 12 Months Once Every 24 Months $15,134.64 $1,261 -$1,037 -6.41% 2 Years $18.39 $12.51 $11.88 $6.25 Standard Alternate Once Every 12 Months Once Every 12 Months Once Every 24 Months Dearborn National/BCBSIL Current and Renewal Once Every 12 Months Once Every 24 Months Once Every 12 Months Until May 1, 2025 This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. 6 Benefits BCBSIL Standard UHC Current & Renewal Alternate Alternate Employee Coverage Life Benefit Amount $50,000 $50,000 $50,000 AD&D Benefit Amount $50,000 $50,000 $50,000 Guarantee Issue $50,000 $50,000 $50,000 Accelerated Benefit Included Included Included Premium Waiver Included Included Included Portability Not Included Not Included Not Included Reduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Spouse Coverage Life/AD&D Benefit Amount $10,000 $10,000 Reduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Child Life Coverage Birth -14 Days: $0;14 Days to age 26 $2,500 Birth-age 26: $2,500 Premium Employee BCBSIL Standard UHC Total Volume Life $4,465,000 $4,465,000 $4,465,000 Life Rate per $1,000 of benefit $0.124 $0.095 $0.180 AD&D Rate per $1,000 of benefit $0.025 $0.025 $0.020 Spouse & Child(ren) Number enrolled 86 86 86 Life and AD&D Rate per family $1.43 $1.43 Monthly Premium $788.27 $658.78 $893.00 Estimated Annual Premium $9,459.18 $7,905.36 $10,716.00 Rate Guarantee Until May 1, 2025 3 Years 2 Years Est. Annual Gross Premium Increase Over the Current Policy Year ($)-$1,554 $1,257 Est. Annual Gross Premium Increase Over the Current Policy Year (%)-16.43%13.29% Volume based on 2022 City of Yorkville Census Board members working less than 30 hours a week are not eligible. May 1, 2022 Effective Date Basic Life/AD&D Benefit Analysis United City of Yorkville This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. 7 Benefits BCBSIL UHC Standard Current & Renewal Alternative Alternative Employee Coverage Benefit Amount $10,000 Increments to a maximum of $500,000 $10,000 Increments to a maximum of $300,000 $1 Increments to a maximum of $500,000 Maximum Benefit limited to 5 x Annual Salary limited to 5 x Annual Salary limited to 5 x Annual Salary Guarantee Issue $100,000 $80,000 $100,000 Reduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Portability Included Included Included Spouse Coverage Benefit Amount $5,000 Increments to a maximum of $100,000 $10,000 or $20,000 $5,000 Increments to a maximum of $100,000 Maximum Benefit limited to 50% of employee amount limited to 50% of employee amount limited to 50% of employee amount Guarantee Issue $25,000 $20,000 $10,000 Reduction Schedule Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Reduces to 65% at age 65, 50% at age 70 Child Coverage Benefit Amount 14 Days to 6 Months: $250; 6 Months to age 26: increments of $500, minimum of $5,000 and maximum of $10,000 $5,000 or $10,000 $5,000 or $10,000 Guarantee Issue $10,000 Full Benefit Full Benefit Monthly Premium Current UHC Standard Employee and Spouse Cost/$1,000 Age <24 $0.108 $0.070 $0.108 25-29 $0.108 $0.080 $0.108 30-34 $0.108 $0.090 $0.108 35-39 $0.192 $0.120 $0.192 40-44 $0.288 $0.180 $0.288 45-49 $0.480 $0.270 $0.480 50-54 $0.768 $0.440 $0.768 55-59 $1.248 $0.680 $1.248 60-64 $2.052 $0.940 $2.052 65-69 $2.964 $1.510 $2.964 70-74 $5.172 $2.540 $5.172 75+$5.172 $7.510 $5.172 AD&D Cost/$1,000 Employee & Spouse: $0.04 Employee, Spouse & Child: $0.02 Employee & Spouse: $0.04 Dependent Child Rate per $5,000 of Benefit $0.805 $0.500 $4.225 Dependent Child Rate per $10,000 of Benefit $1.61 $1.00 $8.45 Rate Guarantee Until May 1, 2025 2 Years 3 Years May 1, 2022 Effective Date Voluntary Life Financial Analysis United City of Yorkville This benefit summary is provided for your use in comparing the major provisions of the medical plan. This is only a brief description of the benefits. Please refer to the plan document and contract when issued, for additional details, coverage exclusions and coverage limitations. At all times, the plan documents and contract take precedence over this summary. 8 FY 2022 (Current Fiscal Year Rates) HMO Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 10.5%60.74$ 10.5%132.65$ 10.5%136.30$ 10.5%208.21$ PW Union Employee 10.5%60.74$ 10.5%132.65$ 10.5%136.30$ 10.5%208.21$ PD Sergeant Union Employee 10.5%60.74$ 10.5%132.65$ 10.5%136.30$ 10.5%208.21$ PD Officer Union Employee 10.5%60.74$ 10.5%132.65$ 10.5%136.30$ 10.5%208.21$ PPO Monthly Premium Monthly HRA cost Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 12.5%123.20$ 12.5%210.66$ 12.5%214.80$ 12.5%296.53$ PW Union Employee 12.5%123.20$ 12.5%210.66$ 12.5%214.80$ 12.5%296.53$ PD Sergeant Union Employee 12.5%123.20$ 12.5%210.66$ 12.5%214.80$ 12.5%296.53$ PD Officer Union Employee 12.5%123.20$ 12.5%210.66$ 12.5%214.80$ 12.5%296.53$ FY 2023 (Upcoming Fiscal Year Renewal Rates - includes 2% Reduction for BCBS Dental & Life) HMO Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 10.5%63.18$ 10.5%139.13$ 10.5%141.58$ 10.5%217.54$ PW Union Employee 10.5%63.18$ 10.5%139.13$ 10.5%141.58$ 10.5%217.54$ PD Sergeant Union Employee 10.5%63.18$ 10.5%139.13$ 10.5%141.58$ 10.5%217.54$ PD Officer Union Employee 10.5%63.18$ 10.5%139.13$ 10.5%141.58$ 10.5%217.54$ PPO Monthly Premium Monthly HRA cost Gross Cost to City, Monthly, Per Employee Employee Contribution, Monthly, Per Employee Non-Union Employee 12.5%127.79$ 12.5%222.03$ 12.5%224.87$ 12.5%313.39$ PW Union Employee 12.5%127.79$ 12.5%222.03$ 12.5%224.87$ 12.5%313.39$ PD Sergeant Union Employee 12.5%127.79$ 12.5%222.03$ 12.5%224.87$ 12.5%313.39$ PD Officer Union Employee 12.5%127.79$ 12.5%222.03$ 12.5%224.87$ 12.5%313.39$ HMO Employee Only HMO Employee + Spouse HMO Employee + Children HMO Family 578.50$ 1,263.34$ 1,298.08$ 1,982.94$ PPO Employee Only PPO Employee + Spouse PPO Employee + Children PPO Family $ 552.29 $ 1,206.08 $ 1,239.25 $ 1,893.05 $ 433.33 $ 479.17 $ 479.17 $ 479.17 985.62$ 1,685.25$ 1,718.42$ 2,372.22$ HMO Employee Only HMO Employee + Spouse HMO Employee + Children HMO Family 601.68$ 1,325.09$ 1,348.37$ 2,071.78$ PPO Employee Only PPO Employee + Spouse PPO Employee + Children PPO Family $ 588.95 $ 1,297.06 $ 1,319.83 $ 2,027.94 $ 433.33 $ 479.17 $ 479.17 $ 479.17 1,022.28$ 1,776.23$ 1,799.00$ 2,507.11$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number ADM 2022-20 Water, Sewer & Road Infrastructure Fee Renewal City Council – March 22, 2022 ADM – 03/16/22 Moved forward to CC consent agenda. ADM 2022-20 Majority Approval See attached memo and ordinances. Rob Fredrickson Finance Name Department Summary The attached ordinances re-establish the following fees: the water infrastructure fee at $8.25 per month; the sewer infrastructure fee at $4 per month; and the road infrastructure fee at $8 per month. All of these fees have a sunset clause of April 30, 2023 and will show up on the utility bill sent out to residents at the end of June 2022. Background The attached ordinances carry out the anticipated policy decisions of the City Council, assuming that the fiscal year 2023 budget passes without amendments to the water, sewer and road infrastructure fees. As shown in the graph below, the water infrastructure fee has been in place for twelve years. In fiscal years 2011 thru 2013 the fee was $8.25 per month, per user. In fiscal years 2014 and 2015, the water infrastructure fee was reduced to $4 per month. For fiscal year 2023 it is the recommendation of staff that the water infrastructure fee remain at $8.25 per month, as it has been since May 1, 2015 (FY 2016). The sewer infrastructure fee has been in place for nine years and would remain at $4 per month for the upcoming fiscal year. The road infrastructure fee (i.e. vehicle tax) was first implemented in fiscal year 2014, as a funding mechanism for the City’s Road to Better Roads program and other roadway projects. For fiscal year 2023 the fee, as currently proposed, would remain at $8 per month, per user. Residents with no motor vehicle housed or registered at their address would be able to exempt themselves from the fee, by filing an exemption affidavit with the City. $3 $4 $5 $6 $7 $8 $9 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Monthly Infrastructure Fee Amounts Fiscal Years 2011 thru 2023 Wa Infra Sw Infra Road Infra Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: March 1, 2022 Subject: Water, Sewer & Road Infrastructure Fees The fiscal year 2022 water, sewer and road infrastructure fees were approved with a sunset clause of April 30, 2022. Thus, any fiscal year 2023 infrastructure fees must be re-established by ordinance. As mentioned above, these re-established fees would sunset on April 30, 2023. Recommendation Staff recommends approval of the ordinances as attached. Ordinance No. 2022-____ Page 1 Ordinance No. _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE INFRASTRUCTURE MAINTENANCE FEE FOR WATER AND SANITARY SEWER SERVICE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City pursuant to Sections 11-117-12 and 11-129-6 of the Illinois Municipal Code (65 ILCS 5/11-117-12 and 5/11-129-6) has the authority to charge reasonable rates for water and sanitary sewer service that are sufficient to meet operation and maintenance costs, to provide a depreciation fund and to meet principal and interest payments of any utility bonds; and, WHEREAS, Mayor and City Council have determined that the fees established by this ordinance are reasonable to pay for the cost of such services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 7, Chapter 5, Section 5-1(A)(1) of the United City of Yorkville Code of Ordinances is hereby amended to read as follows: “(1) Each utility customer shall be charged a water infrastructure improvement and maintenance fee of eight dollars and twenty-five cents ($8.25) per month through April 30, 2023. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 2: That Title 7, Chapter 6, of the United City of Yorkville Code of Ordinances is hereby amended to read as follows: “4-2: Each utility customer using the public sanitary sewer system shall be charged a monthly infrastructure improvement and maintenance fee for the sanitary sewer system of four dollars ($4.00) per month through April 30, 2023. This fee shall be billed as part of the City’s utility billing system pursuant to this Title.” Section 3: This Ordinance shall be in full force and effect on upon its passage, approval, and publication as provided by law. Ordinance No. 2022-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ MAYOR Ordinance No. 2022-____ Page 1 ORDINANCE NO. _______ AN ORDINANCE AMENDING THE TERMINATION DATE OF THE MOTOR VEHICLE TAX IN THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 8-11-4 of the Illinois Municipal Code (65 ILCS 5/8-11-4) provides that each owner of a motor vehicle may be required by a City within which the owner resides to pay a tax for the use of such motor vehicle in that City; and, WHEREAS, the Mayor and City Council (the “Corporate Authorities”) desire to amend the termination date of the vehicle tax to April 30, 2023. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 3-2-8A of the Yorkville City Code is hereby amended to read as follows: “A. Tax Imposed. A vehicle tax is imposed upon the owner of a motor vehicle as defined in the Illinois Vehicle Code, except as provided in subsection F, which is registered with the Illinois Secretary of State to a premise located within the City or has its situs in the City notwithstanding the owner’s residency. It shall constitute prima facie evidence that a motor vehicle is operated on the streets of the City when registered or it has its situs in the City. Situs shall mean the owner’s premise where the motor vehicle is principally garaged, dispatched or where the movement of the vehicle originates. An owner’s premise shall mean the same as the premise of a utility service customer. This vehicle tax shall expire on April 30, 2023.” Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ CITY CLERK Ordinance No. 2022-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2022-05 Bright Farms Development Agreement City Council – March 22, 2022 CC – 03/08/22 CC 2022-05 None Informational Bart Olson Administration Name Department Summary Review of the development status of the Bright Farms development. Background This item was last discussed by the City Council at the February 22nd City Council meeting, when the City Council reviewed a February 16 development status memo (memo attached as a reference) and Sean O’Neill was present to answer questions. Since that meeting, development negotiations have been ongoing. The development agreement is still in draft form and not ready for a City Council vote at the March 22nd meeting; however, there’s a chance that the draft agreement will be ready to be publicly distributed prior to the City Council meeting. If that occurs, we will issue a supplemental City Council packet and review the agreement materials verbally at the meeting. Water Well Water well information and analysis is still in process with the Bright Farms staff. City staff will review it when it is sent. Draft Development Agreement Status The 10 items listed in the February 16th memo are still relevant. Since the February 22nd City Council memo, a few other items have been raised by Bright Farms and discussed among staff. 11) Bright Farms is asking for some relief in scope and timing for required improvements to Corneils Road adjacent to their property. Improving a road adjacent to a large development is a standard development obligation but we will review their request with appropriate context and present a recommendation to the City Council in the future. 12) Bright Farms is asking for some consideration on timing of payments related to the sewer construction to more closely coincide with the actual payments the City will make to the contractor. We are working with them to work this language out via payment bond, other form of security, or contractor contract language so the City’s risk is eliminated or minimized in a scenario where the contract is approved and the developer doesn’t fulfill the payment obligations. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 17, 2022 Subject: Bright Farms development status update 13) Bright Farms has asked for some consideration on the building permit fees for the project, for which our current estimate is more than $350,000. As you might recall, the project will consist of four greenhouses of ~370,000 square feet each, plus two headhouses at ~145,000 square feet each, plus a headhouse connector building of 34,500 square feet. All in, this will be more than 1.8m square feet of buildings; our current building permit fee is $750 plus $0.20 per square foot. Their initial request is that they accept that they have to pay the full building permit fee on the headhouses and headhouse connector building, as these are standard industrial buildings with many modern components; but, they are requesting waivers or reductions on the greenhouses since they are more simplistic in nature and there will be four identical buildings. They have provided other information that other towns have waived these building permit fees or reduced them given the agricultural nature of the greenhouse buildings. We are reviewing our commercial permit fees relative to other Chicagoland towns who have a more established commercial/industrial base. In some of these towns, commercial permits are charged as a percentage of the total cost of the project (a couple quick examples showed a 1.1% and 2% fee). We are reviewing this material from other towns, their request for a fee waiver or reduction, how much time we think it will take our staff to plan review and inspect these buildings, and will provide a more detailed update and recommendation to City Council at a later date. Recommendation This is an informational item. Summary Review of the status of the Bright Farms development agreement, and feedback on specific components of the agreement. Background This item was last discussed by the City Council at the January 11th City Council meeting, when the City Council reviewed a development status memo, heard a presentation from Sean O’Neill of Bright Farms, approved a grant application for $1m in sewer funding on behalf of Bright Farms, and authorized a design engineering agreement with EEI to design a sewer out to Bright Farms. Since that meeting, the grant application has been submitted to the state, the developer has worked on their water use and well analysis, the staff have continued the planning and design efforts on the sanitary sewer and recapture areas, the developer has put up additional funds to keep the design engineering agreement moving, the staff have briefed the YBSD board on the project and funding request to generally positive reception, and the development agreement draft has begun. Water Well We expect that Sean O’Neill of Bright Farms will be present (remote vs. in person TBD) to discuss the data shown from his test water well and his analysis of how a permanent well would impact other wells in the region. The offshoot of this presentation will be a detailed discussion of their operational water use and recycling on the property. Bright Farms understands the questions already posed by the City Council and the greater concern for agricultural and residential wells in the region, and they are expected to answer any questions from the City Council or residents in advance of development agreement approval. Updated Sewer Design and Cost Breakdown The staff has updated the conceptual sewer design, refined the cost estimate, and determined the recapture value for each tributary property. The total cost of the entire sewer project is still estimated in the $2.866m range. One way to look at this total project is by sewer pipe cost breakout: 1) Sewer cost, in full - $2,866,000 a. 30” pipe - $665,000 i. Funded by Bright Farms Infrastructure Participation Fees and YBSD $158,000 contribution Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: February 16, 2022 Subject: Bright Farms Development Agreement b. 16” pipe - $1,999,480 i. Funded by Bright Farms ~$300,000 responsibility, Bright Farms $1,000,000 payment towards other properties’ responsibilities, and ~$700,000 in funding shortfall TBD c. 12” pipe - $200,000 i. Funded by Bright Farms ~$175,000 responsibility, Bright Farms $25,000 payment towards other properties’ responsibilities. Another way to look at this project is by party responsibility breakout: 2) Sewer cost, in full - $2,866,000 a. YBSD will pay $158,000 b. Bright Farms will pay $2,000,000 i. Of which, around $975,000 is their responsibility and $1,025,000 is payment towards other properties obligations and would be recapturable by Bright Farms in the future c. Funding shortfall, TBD $700,000 In an effort to move the project along, the Mayor and staff have offered a total City contribution of $150,000 towards the $700,000 funding shortfall, if Bright Farms could initially cover this amount and allow the City to repay Bright Farms over a four-year period. Bright Farms has not accepted this offer, and they seek to make the pitch to City Council directly to increase that City contribution. YBSD Participation The staff has briefed the Yorkville Bristol Sanitary District Board on the City’s project proposal and funding request. The YBSD board was generally receptive to the City’s requests to: 1) Allow the City to design the entire sewer project including the 30” sewer section that would normally be a YBSD responsibility, as long as YBSD has input / sign-off on the design 2) Allow the City to construct the entire project including the 30” sewer section that would normally be a YBSD responsibility, as long as YBSD has input / sign-off on the construction process 3) Allow the infrastructure participation fees (IPF) paid by Bright Farms in an estimated amount of $507,000 to YBSD to eventually be sent to the City to offset the City’s cost to construct the project 4) Have YBSD pay the difference of the cost of the 30” sewer and the Bright Farms IPF to the City, currently estimated at $158,120 5) Memorialize all of the above in a three party development agreement (YBSD, City, Bright Farms) We anticipate all of the above to be completed before the March 14th YBSD Board meeting, in anticipation of their consideration of the agreement at that meeting. Draft Development Agreement Status The draft development agreement is expected to contain the following terms, for your early review and feedback: 1) Bright Farms project commitment – 120 acres with 1.9m total square feet of buildings at final development. Phased construction of four greenhouses of approximately 400,000 square feet each connected to two central processing headhouses of 150,000 square feet each. 2) Approval to drill their own water well (requires City Council review and approval during the development agreement phase) 3) Payment of Bright Farm’s direct costs for the sewer project, estimated at $500,000 for their share of the 12” and 16” sewer lines, $507,000 for annexation fees into the sanitary district, and $507,000 for infrastructure fees into the sanitary district a. The $507,000 for annexation fees do not go to the sewer project; the fees go to the sanitary district to offset the cost of the sanitary district’s general expenses. 4) Payment of tributary properties direct costs for the sewer project, with recapture due to Bright Farms in an amount and method to be determined, based on the ongoing funding gap discussion. 5) An exhibit with the recapture agreement and related provisions due to Bright Farms 6) Reconciliation of design engineering costs and credits for Bright Farms based on their share of the engineering agreement and their deposits to keep the engineering work moving along 7) Clarification that if the CDBG sewer grant application is awarded, that the money will be sent to Bright Farms (they have the burden of providing financial information and project commitments to the state, the City is the pass-through entity) and that the grant application will not be used to offset the share of what other properties will eventually have to pay as recapture 8) Authorize the City to design and construct the sewer project, with YBSD input 9) Authorizes YBSD and Bright Farms to negotiate the timing of the YBSD annexation fees and IPF payments to the district, as long as the City is not at risk for project costs during construction 10) Commitment to complete the sewer project by January 2023, and if that design is not met, a commitment from the City to Bright Farms to allow them to use temporary onsite septic and process water until the permanent sewer is constructed. Recommendation Staff requests feedback on all parts of the memo and attachments provided. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2022-10 Proclamation for Yorkville Library Mini Golf FUN Raiser Day City Council – March 22, 2022 None Mayor John Purcell Name Department UNITED CITY OF YORKVILLE Proclamation WHEREAS, libraries provide access to information and also serve as community centers; and WHEREAS, the Friends of the Yorkville Public Library is a support group for the library; and WHEREAS, the Friends of the Yorkville Public Library strive to focus attention on library services and needs and also help to strengthen and expand library services; and WHEREAS, the Friends of the Yorkville Public Library participates in fund raising for library projects, programs, and the purchase of special equipment; and WHEREAS, the Friends of the Yorkville Public Library will be holding a Mini Golf FUN Raiser on Sunday, April 3, 2022 from 11:00 a.m. to 4:00 p.m. in the Yorkville Public Library. NOW, THEREFORE, I, John Purcell, Mayor of the United City of Yorkville, do hereby proclaim Sunday, April 3, 2022 as the “Yorkville Library Mini Golf FUN Raiser Day” in the United City of Yorkville and encourage all residents to support the Yorkville Public Library by participating in this FUN raiser day. Dated this 22nd day of March, 2022, A.D. _________________________ John Purcell, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2022-11 Letter of Understanding for a Shared Use Path and Maintenance – IL 71 Reconstruction City Council – March 22, 2022 CC – 02/27/18 Approval of Resolutions 2018-08, 2018-09, 2018-11 & 2018-12 Approving an IGA with IDOT for Maintenance of and Funding for IL Route 71 PW 2018-17 Majority Approval Bart Olson Administration Name Department Summary Approval of a modified letter of understanding with IDOT for the Route 71 expansion project, relative to trail costs. Background This item was last discussed by the City Council in February 2018, when the City reviewed updated cost estimates for the local contribution for the Route 71 expansion project. In general, the City had agreed in 2011 to be on the hook for emergency responder’s pre-emption devices, roadway lighting, a 20% share of the cost of constructing sidewalks and trails with full maintenance responsibilities, and a percentage of the engineering costs for those items. Since 2018, IDOT has revised its policies and funding contributions for sidewalk and trail costs; instead of an 80% state contribution to those items, the state now funds 100% of the cost as longa as the City recommits to maintenance responsibilities. Accordingly, they have sent over a revised letter of understanding for the project and have asked to sign off on the new funding split. Recommendation Staff recommends approval of the revised letter of understanding with IDOT for the Route 71 expansion project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 17, 2022 Subject: Route 71 updated intergovernmental agreement March 9, 2022 Honorable John Purcell Mayor of United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 LETTER OF UNDERSTANDING FAP 311 (IL 71) Section (1-1)R,BR1 Kendall County Reconstruction From East of IL 126 to Orchard Road Job No. C-93-019-14 Contract No. 66D26 Dear Mayor Purcell: As previously discussed, the Illinois Department of Transportation (IDOT), District 3 office in Ottawa is currently preparing plans for the improvement of Illinois 71. The project limits are from east of Illinois 126 in Yorkville to Orchard/Minkler Road in Oswego. The proposed improvement involves the removal of the existing pavement and construction of new pavement to provide two lanes in each direction with a raised median, turn lanes where warranted, storm sewer, modernization of traffic signals, curb and gutter, drainage improvements, bicycle and pedestrian accommodations, and safety improvements. Existing SN 047-0059 carrying IL 71 over Morgan Creek will be removed and replaced with a proposed triple 12’ x 10’ box culvert. A shared use path is to be constructed the length of the project. Based on previous correspondence, the city of Yorkville expressed its willingness to share in the cost of construction of a section of the shared use path from the beginning of the project (Sta. 585+00) to approximately Sta. 606+20 for a length of ±1,720’. Recently, there has been a change in the federal/state policy pertaining to the local agency cost participation associated with the shared use path beginning January 2022. The state will now pay 100 percent of all costs for the construction on new paths within the project termini as long as the local agency agrees to maintain the path. This letter of understanding serves to formally confirm that the city of Yorkville is desirous to have the shared use path constructed at the location noted above and agrees to maintaining the path. Matters of the shared use path relevant to the village of Oswego and unincorporated areas of Kendall/Bristol Townships will be addressed in separate letters of understanding respectively with Oswego and Kendall Counties. The proposed improvement is currently funded for Fiscal Year 2022, subject to plan readiness. Honorable John Purcell March 9, 2022 Page 2 Please mark the appropriate response in the box an d sign below to indicate if you concur or not with proposed improvement and maintenance responsibilities. I f you do not concur with any or all the proposed improvements or responsibilities, please provide any comments explaining the reasons and any changes you recommend. Return one copy of the letter to the IDOT District 3 office in Ottawa and retain the second for your files. Contract No. 66D26  The city of Yorkville agrees to the maintenance responsibilities as stated above.  The city of Yorkville does not agree to the maintenance responsibilities as stated above. (please provide comments below) Comments ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Honorable John Purcell, Mayor of Yorkville Date If you have any questions or require further information, please contact Mr. Brad Duncan, Studies and Plans Project Engineer, at (815) 434-8420. Sincerely, Masood Ahmad, P.E. Region Two Engineer By: Scott Ferguson, P.E. Acting Studies and Plans Engineer BUREAU CO LASALLE CO DEKALB CO KENDALL CO GRUNDY CO LIVINGSTON CO IROQUOIS CO KANKAKEE CO FORD CO F o x R iv e r Morgan C reekB la ckberryCreekRobRoyCreekW a u b o n s ie C reekLittle Slough Creek£¤34 ¬«71 ¬«47 ¬«126 ¬«25¬«31 MILL RD MINKLER RDKENNEDYLEGIONC ANNONBALL TRRESERVATION RD C O R N E I L S R D FO X RO A D ORCHARD RDGROVE RDBRIDGE STFA X O N R D VA N E M M O N R DMCHUGH ROADTUMA RD MAIN STS U N D O W N L A N EGrande Trail BRISTOL RIDGE RD MILL STFIELDS DRIVEE MAIN ST WALSH DRIVES T A G E C O A C H T R A IL PRAIRIEVIEW DRCLARK RDFAIRFAX W AYPLANK DRCENTER PKWYCHERRYGAME FARM RDISLEVIEW DRSTEPHENS RD B e r r y w o o d L n FAP 311 (IL 71) Section (1-1)R ,BR1 Kendall County East of IL 126 in Yorkville to West of Orchard Rd in Oswego Contract No.66D26 Roadway Reconstruction Project Location Map D3# 2726 BEGIN PROJECT Project Area = END PROJECT 66D24 COMPLETED FALL 2021 USE 9.50" PCC PAVEMENT Attached is the draft City-State Agreement from IDOT for the above referenced project. The intent of the agreement is to summarize the anticipated costs and outline the maintenance responsibilities to the City for the project. Currently, IDOT is projecting a Spring 2018 letting and a Fall 2018 construction start. The total local share is anticipated to be $435,850 as described on page 4 of the agreement. Note that the local share costs include the water main and sanitary sewer costs which were not included in the previously approved Letter of Understanding (attached). The water main and sanitary sewer costs were anticipated and have been budgeted. The agreement is generally consistent with recent similar IDOT documents. IDOT is requesting approval of the City-State Agreement along with the passing of the required ordinances and resolutions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: February 8, 2017 Subject: IL Rt 71 Improvements Summary Budgetary update for the Illinois Route 71 project, regarding project costs allocated to the City-Wide Capital (23), Water (51) and Sewer (52) Funds. To be read in conjunction with the project materials presented by Engineering Enterprises, Inc. Background Below is a summary of previously budgeted Route 71 project costs compared to the revised figures presented by EEI pursuant to the intergovernmental agreement with the State of Illinois. City-Wide Capital (23) Fund The FY 2018 budget document shows the sidewalk, shared use path and road lighting portion appropriated in fiscal years 2019 & 2020, in the amount of $55,200. The total budgeted project cost of $110,400 matches the May 2011 memorandum of understanding from IDOT, a copy of which is included in your packet. Based on the recent agreement with the State, these figures have been revised downward to approximately $91,000, and will be spread out over the next three fiscal years (FY 2019 thru 2021). This revision will be noted in the upcoming FY 2019 budget draft, and will result in a budgetary savings of $19,400 to the City-Wide Capital Fund. Water (51) Fund The current year budget shows the water infrastructure improvement portion (construction engineering & construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $302,400 and $75,600, respectively; for a total of $378,000. These budgeted numbers also included water infrastructure improvements in the Fox Highlands subdivision, which are slated to be done concurrently with the State project. Revised cost estimates now show the combined cost of the water portion of this project to increase by $155,500, in comparison to the prior year’s budget document. The water portion of the Route 71 project, which includes infrastructure improvements in Fox Highlands, will budgeted in the upcoming fiscal year in the amount of $533,500. Sewer (52) Fund The FY 2018 budget shows the sewer infrastructure improvement portion (construction engineering & construction) of this project allocated over fiscal years 2019 & 2020, in the amounts of $142,560 and $35,640, respectively; for a total of $178,200. Based on the updated agreement with the State, these figures have been adjusted slightly upward to $189,000, which is an increase of $10,800. Costs related to the sewer infrastructure portion of this project are slated to be budgeted in the upcoming fiscal year in the amount of $189,000. Recommendation Informational item. Memorandum To: Public Works Committee From: Rob Fredrickson, Finance Director Date: February 14, 2018 Subject: Route 71 Project Budget Update Contract 66D24 Agreement JN 318001 1 FAP 311 (IL 71) Section (1)R,I Kendall County Reconstruction to a 4-lane section with raised median Job No. C-93-017-14 Contract No. 66D24 Agreement JN 318001 AGREEMENT This agreement is entered into by and between the State of Illinois, through its Department of Transportation, hereinafter called the STATE, and the United City of Yorkville of Kendall County, Illinois, hereinafter called the CITY. WHEREAS, the STATE is an agency of the state government and the CITY is a unit of local government authorized to enter into intergovernmental agreements pursuant to the Intergovernmental Cooperation Act 5ILCS 220, et seq, and the Illinois Constitution Article VII, Sec. 10. WHEREAS, to facilitate the free flow of traffic and ensure safety to the traveling public, the STATE and CITY are desirous of reconstructing IL Route 71 (identified as Stagecoach Trail within the CITY) from IL 47 to just east of IL 126. Work will include removal of the existing pavement and construction of new pavement to provide two lanes in each direction with a raised curb median, curb and gutter, drainage improvements, bicycle and pedestrian accommodations, and safety improvements. Traffic signals will be improved at IL 47 and replaced at IL 126. Termini of the subject project are approximately from the intersection of Illinois 47 with Illinois 71 to just east of the intersection of Illinois 126 with Illinois 71. The gross length of the project is 6,740 feet. The subject project is hereby identified under FAP 311 (IL 71), State Section (1)R,I, Job No. C-93-017-14 and Contract No. 66D24 (see project location map attached hereto as Exhibit # 1). WHEREAS, the STATE is to apply Federal National Highway Performance Program (NHPP) funds toward financing this project. Application is at an 80 percent federal and 20 percent STATE matching formula. WHEREAS, the existing subject portion of IL 71 consists of a two lane section (one lane in each direction) with median and auxiliary lanes at some intersections. Most of this section has an existing rural cross section with a combination of paved and aggregate shoulders and open roadside drainage ditches. Curb and gutter with enclosed drainage has been installed at some spot locations. WHEREAS, the purpose of this agreement is to provide a general description to the scope of work proposed with the subject project. All desired specific details of type of work, locations, design dimensions, elevations, item quantities and materials are to be obtained from the related project design plan sheets which serve as a supplement to this agreement. The said plans have been provided to the CITY for its review, comment and concurrence. Additional purposes Contract 66D24 Agreement JN 318001 2 of this agreement are to provide estimated costs, cite cost sharing participation between the STATE and CITY, determine responsibilities of funding, commitments to payments, and define jurisdictional and maintenance responsibilities of various roadways, utilities and appurtenances relating to the subject project. WHEREAS, the proposed scope of work for the subject project is as follows: A. Mainline IL 71 Reconstruction - (80% FEDERAL/20% STATE Cost): Proposed is the removal of existing pavement and construction of new Portland cement concrete pavement. Two 12 foot through lanes in each direction will be provided. A raised curb median will be constructed with dedicated left turn lanes as appropriate and right turn lanes are proposed in addition where they are warranted. Storm sewer and barrier curb and gutter will be constructed along the median and edge of pavement throughout the project limits. Hot-Mix Asphalt (HMA) widening and resurfacing will be used at the ends of the project to transition into the existing pavement and shoulder widths. B. Reconstruction of IL 126 intersection with IL 71 - (80% FEDERAL/ 20% STATE Cost): The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. Drainage and other improvements extend further along IL 126 as shown in the plans. C. Reconstruction of Local Roads Intersecting IL 71 - (80% FEDERAL/ 20% STATE Cost): Improvements are required on the adjoining local roads to match width and profile changes proposed on IL 71. The local road intersections to be included are as follows: a. IL 71 at Walnut Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. b. IL 71 at Village View Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. c. IL 71 at Candleberry Lane – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. d. IL 71 at Raintree Road – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. e. IL 71 at Country Hills Drive – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. Resurfacing will extend south to the intersection of Country Hills Drive with Greenfield Turn/Clover Court. Curb and gutter, sidewalks, and ditches will be reconstructed. f. IL 71 at Identa Road – The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. g. IL 71 at Wing Road - The intersection pavement will be reconstructed to provide a lane configuration similar to the existing. D. Upgrade or Replace Existing Traffic Signals - (80% FEDERAL/20% STATE Cost): Contract 66D24 Agreement JN 318001 3 a. Traffic signals will be upgraded in the northeast and northwest quadrants of the intersection of IL 47 with IL 71. Both routes are under STATE jurisdiction so no CITY cost participation is required. b. Traffic signals will be replaced at the intersection of IL 126 with IL 47. Both routes are under STATE jurisdiction so no CITY cost participation is required. E. Highway Lighting – (100% CITY Cost): At the intersection of IL 126 with IL 71 four luminaires will be installed in combination with traffic signal installation and two will be installed on new light poles. At the intersection of IL 47 with IL 71 one luminaire will be installed in combination with traffic signal installation in the northeast quadrant of the intersection. All lighting will be at 100 percent CITY cost. F. Emergency Pre-emption Units – (100% CITY Cost): Emergency pre-emption detectors and amplifiers will be installed as needed to serve all traffic signals within the project limits. G. Shared Use Path - (80% FEDERAL/20% CITY): An 8 to 10 foot wide asphalt surfaced path for shared bicycle and pedestrian use will be constructed along the south side of IL 71 from approximate STA 517+60 to 571+02 and along the north side of IL 71 from approximate STA 571+02 to 585+00. Shared use path will be constructed to connect all quadrants and crossings at the intersection of IL 126 with IL 71. All shared use path construction will be at 20 percent CITY cost participation. H. Sidewalk – (Variable Cost): a. Removal and Replacement of Existing Sidewalk - Approximately 2,900 square feet of existing sidewalk will be removed and replaced at 100 percent STATE cost. b. Proposed new sidewalk – Approximately 2,900 square feet of proposed sidewalk will be constructed at 20 percent CITY cost participation. I. City Utility Relocation – (100% CITY Cost): Relocation of CITY owned utilities will be at 100% CITY cost. J. Land Acquisition – (100% STATE Cost): The STATE will pay 100 percent of all costs for land acquisition required for the project, including acquisition required for shared use path and sidewalk. K. All other work necessary to complete the project will be performed in accordance with the approved plans and specifications. WHEREAS, the CITY is desirous of the said IL 71 project in that same will be of immediate benefit to CITY residents and permanent in nature. WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: Contract 66D24 Agreement JN 318001 4 1. The above stated recitals are incorporated herein by reference, as if full set out herein. 2. The STATE agrees to make the surveys, prepare the plans and specifications, obtain right of ways, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications, and contract. 3. The STATE agrees to pay all land acquisition, construction and engineering costs subject to reimbursement by the CITY as hereinafter stipulated below. Construction Work Item Cost Mainline IL 71 and intersecting $16,150,000 12,920,000 80.0%3,230,000 20.0%0 0.0% side road reconstruction Traffic Signals $350,000 280,000 80.0%70,000 20.0%0 0.0% Highway Lighting $35,000 0 0.0%0 0.0%35,000 100.0% Emergency Pre-emption Units $12,000 0 0.0%0 0.0%12,000 100.0% Shared Use Path $160,000 128,000 80.0%0 0.0%32,000 20.0% and new sidewalk Sidewalk Removal $10,000 8,000 80.0%2,000 20.0%0 0.0% and Replacement City Utilities $300,000 0 0.0%0 0.0%300,000 100.0% subtotal 13,336,000 3,302,000 379,000 Engineering (15%)56,850 Totals $17,017,000 13,336,000 3,302,000 435,850 Federal Cost State Cost City Cost 4. The CITY’s participation shall be predicated on the percentages shown above for the specified work. CITY cost shall be determined by multiplying the final quantities times bid Contract 66D24 Agreement JN 318001 5 unit prices of the awarded contract, plus an additional 15 percent for preliminary and construction engineering. 5. The CITY agrees to pass and approve a resolution appropriating $440,000 to reimburse the STATE for the work as described in this agreement. A copy of the ordinance is attached hereto as Exhibit #2. 6. The CITY agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in Exhibit #2 proves to be insufficient to cover said cost. 7. The CITY agrees that upon receipt of the first and subsequent progress payments made to the CONTRACTOR, the CITY will pay to the STATE from any funds allotted to the CITY, an amount equal to the CITY share $440,000 divided by the estimated construction costs, $17,000,000 multiplied by the actual progress payment made to the CONTRACTOR until the entire obligation incurred under this AGREEMENT has been paid. The CITY’s actual monetary reimbursement obligation to the STATE will be based upon the final quantities and bid unit prices of the awarded contract. 8. Upon final inspection of the improvement and so long as IL 71 (Stagecoach Trail) remains and is used as a state highway, the STATE agrees to retain jurisdiction and will maintain or cause to be maintained all traffic lanes, including turn lanes, and curb and gutter that adjoins these traffic lanes and any stabilized shoulders and/or roadside drainage ditches that serve the state highway. This includes box culverts and pipe culverts that are part of the roadside drainage system of IL 71. 9. It is mutually agreed by the STATE and the CITY that all CITY owned streets that intersect IL 71 and are impacted and thereby reconstructed by the STATE due to the highway project, will remain under the jurisdiction of the CITY at all times. 10. The CITY agrees to maintain the entire right of way outside of that maintained by the STATE. This includes but is not limited to, CITY utilities, landscaping, sidewalks, shared use paths, parkways, crosswalks and stop line/stop bar markings. Maintenance includes, but is not limited to, all cost of material and labor for repair and/or replacement of surfaces, path or sidewalk signing and marking, mowing, landscaping, drainage, snow and ice removal, clearing of debris and trash, and removal of graffiti. 11. The CITY agrees, upon completion of the project, to maintain all storm sewers and appurtenances by performing those functions necessary to keep the sewer in serviceable condition, including cleaning sewer lines, inlets, manholes, and catch basins along with repair and/or replacement of inlet, manhole, and catch basin frames, grates, or lids. The CITY further agrees to repair and/or reconstruct structural failures to a maximum of 12 feet between adjacent inlets, manholes, or catch basins. 12. The STATE agrees to assume responsibility for repairs and/or reconstruction of the storm sewer system that exceeds the routine maintenance requirements of the CITY, as cited in the above paragraph. Contract 66D24 Agreement JN 318001 6 13. The CITY agrees that no future storm sewer connection or additional water discharge will be added to the storm sewer system that is being constructed as part of this project. The CITY agrees to obtain a permit from the STATE prior to routing any additional discharge to storm sewer system constructed as part of this contract. 14. Upon acceptance by the STATE of the traffic signal work included herein the responsibility for maintenance and energy for signals and preemption devices shall continue to be as outlined in the Master Agreement executed by the STATE and the CITY on April 25, 2011. All existing traffic signals are being replaced or upgraded. No additional traffic signals are being installed at new locations under this contract. 15. The CITY agrees to assume all maintenance and energy costs for all roadway lighting that is to be constructed as part of this project. 16. It is mutually agreed that by the execution of this agreement and under the penalty of perjury, the CITY, doing business as a governmental entity, certifies that its correct federal identification number (FEIN) is 36-6006169. The CITY agrees to assume full responsibility for providing or causing to provide all funds required to pay the local share of cost participation in the subject project. 17. The CITY agrees to provide, prior to the STATE’s advertising for the work to be performed hereunder, a letter, resolution, or signed plan approval indicating its review and approval of the STATE’s plans and specifications for the subject project. 18. The CITY agrees not to permit driveway entrance openings to be made in the curb, as constructed, or the construction of additional entrances, private or commercial, along IL 71 from IL 47 to IL 126 without the consent of the STATE. 19. The CITY agrees to exercise its franchise right to cause private utilities to be relocated at no expense to the STATE. 20. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway’s jurisdiction was assumed by the STATE, to be relocated and/or adjusted, if required, at no expense to the STATE. Relocation of CITY utilities included in the plans is at 100% CITY cost as outlined in item I. 21. The CITY has adopted and will put into effect an ordinance requiring that parking along IL 71 be prohibited within the limits of the United City of Yorkville, a copy of which is attached hereto as Exhibit 3. 22. The CITY has adopted and will put into effect an appropriate ordinance, prior to the STATE’s advertising for the work to be performed hereunder, regulating encroachment along the state highway. A copy of the ordinance is attached hereto as Exhibit 4. 23. Prior to the STATE’s advertising for the work to be performed hereunder, the disposition of encroachments will be cooperatively resolved with representatives from the CITY and the STATE. Contract 66D24 Agreement JN 318001 7 24. The CITY will continue to enforce an existing ordinance prohibiting the discharge of sanitary sewage and industrial waste water into any storm sewers along the state highway, a copy of which is attached hereto as Exhibit #5. 25. The STATE agrees to invite representatives of the CITY to mutually inspect the completed project prior to the STATE’s final approval of the work. 26. It is mutually agreed that obligations for the STATE and CITY will cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or federal funding sources fail to appropriate or otherwise make available funds for this contract. 27. The STATE and CITY mutually agree that any work to be performed by other than CITY and/or STATE forces is subject to the Prevailing Wage Act, 820 ILCS 130/1 et seq. (“Prevailing Wage Act”). The STATE agrees to fully comply with all applicable requirements of the Prevailing Wage Act, and the STATE agrees to notify all contractors and subcontractors that the work performed pursuant to this Agreement shall be subject to the Prevailing Wage Act. In the event the STATE fails to comply with the notice requirements set forth in this paragraph, the STATE shall solely be responsible for any and all penalties, fines and liabilities incurred for contractors and/or subcontractors’ violations of the “Prevailing Wage Act”. 28. The STATE and CITY mutually agree that the STATE’s contractors and/or subcontractors shall not discriminate on the basis of race, color, national origin or sex in performance of this agreement. The STATE agrees to carry out applicable requirements of 49 CFR Part 26 in the award and administration of the STATE assisted contracts. Failure by the STATE to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such remedy as the STATE deems appropriate. 29. This Agreement represents the entire Agreement between the parties and supersedes any prior written or oral agreements between the parties regarding these specific components of this section of IL Route 71 as constructed under Contract 66D24. Previous agreements pertaining to other aspects of this section of highway, such as the referenced Master Traffic Signal Agreement, shall remain in full force and effect. This agreement may not be modified except in writing acknowledged by both parties. 30. Neither party shall assign, sublet, sell or transfer its interest in this Agreement without the prior written consent of the other. 31. This Agreement shall be construed in accordance with the law and Constitution of the State of Illinois and if any provision is invalid for any reason, such invalidations shall not render invalid other provisions which can be given in effect without the invalid provision. 32. This Agreement is executed in duplicate and each party shall retain one (1) completely executed copy, each of which is deemed as an original. 33. This agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work, contemplated herein, is not awarded by December 31, 2020. Contract 66D24 Agreement JN 318001 8 34. This agreement shall be binding upon and inure to the benefit of the parties, their successors and assigns. 35. This agreement is passed and approved by the Mayor and City Council of The United City of Yorkville of Kendall County, Illinois and the State of Illinois, through its Department of Transportation. Executed on Behalf of the United City of Yorkville of Kendall County, Illinois, on this ______ day of ______________________________, 2018. APPROVED: ATTEST: _______________________________ ______________________________________ Gary Golinski, Mayor of United City of Yorkville Beth Warren, City Clerk _______________________________ ______________________________________ Date Date Executed on Behalf of the State of Illinois, Department of Transportation ________________________________________ Kevin F. Marchek, P.E. Region Two Engineer ________________________________________ Date FAP 311 (IL 71) Section (1)R,I Kendall County Reconstruction of IL 71 from east of IL 47 to east of IL 126 Job No. C-93-017-14 Contract No. 66D24 Agreement JN 318001 PLAN APPROVAL WHEREAS, in order to facilitate the improvement of FAP Route 311 (IL 71) , State section (1)R,I, the United City of Yorkville hereby approves the State’s plans and specifications, as submitted to the City insofar as they apply to the interests of the City. APPROVED this ____________ day of _______________, 2018. By: _______________________________ Title: ______________________________ Resolution No. 2018-____ Page 1 Resolution No. 2018-____ A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE UNITED CITY OF YORKVILLE AND ILLINOIS DEPARTMENT OF TRANSPORTATION ILLINOIS ROUTE 71 (STAGECOACH TRAIL) (Job No. C-93-017-14) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City desires to enter into an Intergovernmental Agreement for Federal Participation with the State of Illinois through its Illinois Department of Transportation that will provide funding for roadway improvements on Illinois Route 71 from Illinois Route 47 to just east of Illinois Route 126; and, WHEREAS, the Illinois Department of Transportation has proposed an Intergovernmental Agreement that will establish the cost sharing for this project with the City’s local share being $435,850; and, WHEREAS, the City to indicate the availability of funding for this project shall set aside those funds necessary from its City-Wide Capital, Water and Sewer Funds. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the AGREEMENT (JN 318001) for Job Number C-93-017-14, that is attached hereto and made a part hereof by reference as Exhibit A, between the State of Illinois acting by and through its Department of Transportation and the City be and is hereby approved and that Mayor Gary J. Golinski is hereby authorized to execute said Agreement on behalf of the City. Section 2: That the City shall appropriate the City’s local share of the project costs in the amount of $435,850 and any additional funds that may be required. Section 3: That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of __________________, 2018 ______________________________ CITY CLERK Resolution No. 2018-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of __________________, 2018 ______________________________ MAYOR #* #* #* #*#* #* #* ILLINI DR 047-2534 047-2542 047-2525 047-2527 047-2533 YORKVILLE ¬«71 ¬«47 ¬«126 LEGIONHIGHPOINT WALSH DRIVEFOX R O A D WI N D E T T R I D G E R D PARKSI D E L A N E IMMANUELSUTTON ST FAIRFAX W A Y PRIVATE DRBEAVER ST CROOKED CREEKKINGSMI L L S T BLAINE ST ELIZABETH ST BONNIE LNCOLONIAL PKWY WOLF ST WY T H E P L OLSEN ST ING EMUN SON D R 047-2526 047-2571 Project Location Map D3# 2262 END PROJECT LASALLE IROQUOIS BUREAU FORD LIVINGSTON DEKALB KANKAKEE GRUNDY KENDALL Project Area = FAP 311 (IL Route 71) Section (1)R,I & (1)N&TS Kendall County Reconstruction from West of IL 47 to East of IL 126 Contract No.66D24 & 66D25 BEGIN PROJECT Exhibit 1 Resolution No. 2018-____ Page 1 Exhibit __ Resolution No. 2018-________ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL, ILLINOIS, ESTABLISHING FUNDING FOR THE STATE OF ILLINOIS INTERGOVERNMENTAL AGREEMENT WHEREAS, the United City of Yorkville (the “City”) has entered into an AGREEMENT with the State of Illinois for the improvement of Illinois Route 71, from Illinois Route 47 to the east of Illinois Route 126, known as State Section (1)R,I, Job No. C-93-017-14 and Contract No. 66D24; and, WHEREAS, in compliance with the aforementioned AGREEMENT, it is necessary for the City to appropriate sufficient funds to pay its share of the cost of said improvement. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, that there is hereby appropriated the sum of four hundred thirty five thousand, eight hundred fifty Dollars ($435,850.00) or so much thereof as may be necessary, from any money now or hereinafter allotted to the City to pay its share of the cost of this improvement as provided in the AGREEMENT. BE IT FURTHER RESOLVED, that the City agrees upon receipt of the first and subsequent progress payments made to the Contractor, the City will pay to the State from any funds allotted to the City, an amount equal to the City’s share $440,000 divided by the estimated construction costs, $17,000,000 multiplied by the actual progress payment made to the Contractor until the entire obligation incurred under the Agreement has been paid. BE IT FURTHER RESOLVED, that the City agrees to pass a supplemental resolution to provide any necessary funds for its share of the cost of this improvement if the amount appropriated herein proves to be insufficient, to cover said cost. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018 ______________________________ CITY CLERK Resolution No. 2018-____ Page 2 CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________,2018 ___________________________________________ Gary J. Golinski, Mayor STATE OF ILLINOIS COUNTY OF KENDALL I, Beth Warren, City Clerk in and for the United City of Yorkville hereby certify the foregoing to be a true and complete copy of this Resolution adopted by the President and Board of Trustees at a meeting on ____________, 2018. IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this ___ day of _____, 2018. ____________________________________ Beth Warren, City Clerk (SEAL) FAP 311 (IL 71), Section (1)R,I, Job No. C-93-017-14, Contract No. 66D24 Ordinance No. 2018-___ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, ESTABLISHING NO PARKING REGULATIONS FOR ILLINOIS ROUTE 71 (STAGECOACH TRAIL) WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Section 11-208(a)1 of the Illinois Vehicle Code (625 ILCS 5/11-208(a)(1) authorizes a municipality to regulate the standing or parking of vehicles within its corporate limits. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 6-2-2, PARKING PROHIBITED ON DESIGNATED STREETS, of the Yorkville City Code be and is hereby amended to add the following street: “ILLINOIS ROUTE 71 (Stagecoach Trail) Parking will be prohibited on both sides of Illinois Route 71 within the corporate limits of the City” Section 3: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ____________________________________ Mayor Ordinance No. 2018-___ Page 1 EXHIBIT 4 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS PROHIBITING ENCROACHMENTS WITHIN THE STATE OF ILLINOIS RIGHT OF WAY ALONG ILLINOIS ROUTE 71 WHEREAS, the State of Illinois acting by and through its Department of Transportation, is desirous of improving IL Route 71 from IL 47 to east of IL 126, known as State Section (1)R,I. Work will include removal of the existing pavement and construction of new pavement to provide two lanes in each direction with a raised curb median, curb and gutter, drainage improvements, bicycle and pedestrian accommodations, and safety improvements. Traffic signals will be improved at IL 47 and replaced at IL 126.; and, WHEREAS, said project is being constructed in order to facilitate the free flow of traffic and ensure safety to the motoring public; and WHEREAS, the project passes through the United City of Yorkville; and WHEREAS, in order to facilitate said improvement, it is necessary for the CITY to adopt an Ordinance regulating encroachments on the right of way of IL Route 71 in accordance with the following definitions: 1. Roadway Right of way is defined as those areas existing or acquired by dedication or by fee simple for highway purposes; also, the areas acquired by temporary easement during the time the easement is in effect: 2. Project Right of way is defined as those areas within the project right-of-way lines established jointly by the CITY and the STATE which will be free of encroachments except as hereinafter defined; 3. Encroachment is defined as any building, fence, sign (excluding certain signs located over sidewalks) or any other public structure or object of any kind (with the exception of utilities and public road signs) which is placed, located, maintained, in, on, under or over any portion of the project right of way or the roadway right of way where no project right of way line has been established. 4. Permissible encroachment is defined as any existing awning, marquee or sign advertising activity on the property or similar overhanging structure supported from a building immediately adjacent to the limits of the platted street where there is sidewalk extending to the building line and which does not impair the free and safe flow of pedestrian traffic or traffic on the highway. The permissive retention Ordinance No. 2018-___ Page 2 of overhanging signs is not to be construed as being applicable to those signs supported from poles constructed outside the project right of way line and not confined by adjacent buildings. 5. Construction easement Area is defined as the area lying between the project right of way limits and the platted street limits within which the CITY, by concurrence with the establishment of the project right of way lines, will permit the STATE to enter to perform all necessary construction activities. WHEREAS, representatives of the CITY and the STATE have, by visual inspection, cooperatively established project right of way lines and have mutually determined the disposition of encroachments; NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That no person, firm, corporation or other entity shall install, place, maintain or construct any structure that encroaches, as defined above, upon the State of Illinois project or roadway right-of-way of IL Route 71, from IL 47 to east of IL 126. Section 2: That the City Clerk of the United City of Yorkville is authorized and directed to attach a copy of this Ordinance to the AGREEMENT dated _____________________, 2018, by and between the State of Illinois and the United City of Yorkville relative to the above described improvement. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Ordinance No. 2018-___ Page 3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2022-12 Poplar Drive Railroad Crossing Maintenance City Council – March 22, 2022 Majority Motion to proceed per the terms of the Public Railroad Crossing Agreement Proposed repair of the Poplar Dr. railroad crossing paid for by the City per the agreement with the railroad Eric Dhuse Public Works Name Department Summary Per agreement, the railroad is asking the City to pay 100% of the cost to repair the crossing at Poplar Drive in the River’s Edge subdivision. Background As part of the development of the River’s Edge subdivision, it was necessary to cross the railroad tracks to access the north portion of the development. In 2001, an agreement was entered into by the City and Illinois RailNet, Inc. laying out the terms and conditions that the railroad would allow a vehicular crossing of their tracks. In this agreement, there is a section that speaks to construction maintenance that is as follows: 4.1 Crossing has been constructed, and hereafter shall be upgraded and maintained at the sole cost and expense of Licensee. This section clearly states the licensee, which is the City, is responsible for all costs associated with any upgrades or maintenance. I have attached the entire agreement for you review. After 20+ years of service, the crossing needs serious maintenance. The railroad approached us last fall with a preliminary cost estimate (attached) to see how we would like to proceed. After researching the agreement and reviewing the proposed work, staff found everything in order and relayed to the railroad that we were open to working with them. Staff then met the railroad on site in February to go over the nature of the proposed work to agree to the scope of work, and the limits of construction. Once that was agreed upon, the railroad redid the estimate to zero in on a true cost of the project, which is what you see today. The railroad has done all the preliminary work and obtained a bid from their contractor for the cost of upgrading and maintaining this crossing. I have attached the spreadsheet that gives a total breakdown of cost which totals $181,838. I have also attached the total cost estimate spreadsheet from the railroad, the contractor’s estimate, and material cost sheets for reference. We currently have $200,000 budgeted for this expense in the proposed FY 23 budget in the Road to Better Roads line item. I have spoken with Attorney Orr, she concurs that we are responsible for these maintenance costs as presented. Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 16, 2022 Subject: Poplar Drive Railroad Crossing Cost Recommendation Staff recommends that we approve a motion to proceed per the terms of the Public Road Crossing Agreement in an amount not to exceed $181, 838. Fx Rate 1.000 Taxes 1.070 Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Currency USD Project Year 2021 Total Project Capital (161,550) - - - - - - - - - - (161,550) - Finance Rep Kris Corbit Total Funding 161,550 - - - - - - - - - - - 161,550 - - - - - - - - - - - (161,550) 161,550 33% Position Qty Rate ST Hours OT Hours Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Flagging 1.00 75.00$ 40 10 5,486 - - - - - - - - - - 5,486 - - -$ - - - - - Total Internal Labor - 5,486 - - - - - - - - - - 5,486 - Material Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rail - 115# New 40' length 160 23 LF USD 3,680 - - - - - - - - - - 3,680 - Cross Ties - 7"x9"x8'6" IG 20 93.00 EA USD 1,860 - - - - - - - - - - 1,860 - Tie Plates - 5 1/2" Base x 14"96 18.15 EA USD 1,742 - - - - - - - - - - 1,742 - Spikes - 6" Prime 3 90.00 KEG USD 270 - - - - - - - - - - 270 - Anchors - 5 1/2" Base 960 2.40 EA USD 2,304 - - - - - - - - - - 2,304 - Weld Kits - 115#8 150.00 EA USD 1,200 - - - - - - - - - - 1,200 - Ballast - CA-1 105 48.00 TON USD 5,040 - - - - - - - - - - 5,040 - Sub-Balast CA-6 77 42.00 TON USD 3,234 - - - - - - - - - - 3,234 - Culvert & Couplers - 12"160 41.00 LF USD 6,560 - - - - - - - - - - 6,560 - Switch Ties - 7"x9"x10'48 93.00 EA USD 4,464 - - - - - - - - - - 4,464 - Crocrete Crossing Panels - 115#73 189.00 TF USD 13,821 - - - - - - - - - - 13,821 - Asphalt 50 160.00 TON USD 8,000 - - - - - - - - - - 8,000 - Concrete 6 145.00 YD3 USD 870 - - - - - - - - - - 870 - Filter Fabric 1 1,400.00 ROLL USD 1,400 - - - - - - - - - - 1,400 - Freight Concrete Panels 2 1,500.00 LOAD USD 3,000 - - - - - - - - - - 3,000 - - - USD - - - - - - - - - - - - - Total Material 57,445 - - - - - - - - - - 57,445 - Inventory Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - - USD - Total Inventory - - - - - - - - - - - - - Contract Services Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Site Excavation 1 13,021.00 LUMP USD 13,021 - - - - - - - - - - 13,021 - Construct and Install Crossing 1 38,441.00 LUMP USD 38,441 - - - - - - - - - - 38,441 - Traffic Control 1 4,824.00 LUMP USD 4,824 - - - - - - - - - - 4,824 - Roadway Approachs 1 19,899.00 LUMP USD 19,899 - - - - - - - - - - 19,899 - Sidwalks and Curbing 1 6,189.00 LUMP USD 6,189 - - - - - - - - - - 6,189 - Make Welds 8 853.00 EA USD 6,824 - - - - - - - - - - 6,824 - Install Ties 20 95.00 EA USD 1,900 - - - - - - - - - - 1,900 - Tie Disposal & Clean Up 1 3,500.00 EA USD 3,500 - - - - - - - - - - 3,500 - USD - - - - - - - - - - - - - Total Contract Services 94,598 - - - - - - - - - - 94,598 - Other Capital Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - - USD - - - Total Other Capital - - - - - - - - - - - - - Taxes % Curr Rate Total Cost Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sales Tax 7%USD 1.070 4,021.15 - - - - - - - - - - 4,021 - Total Taxes 4,021 - - - - - - - - - - 4,021 - 161,550 - - - - - - - - - - 161,550 - Funding Source Amount or Percent Payment Terms Total Funding Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City of YorkVille 100%161,550 - - - - - - - - - - - 161,550 - 161,550 - - - - - - - - - - - 161,550 - - - - - - - - - - - 161,550 (161,550) Total Project Cost Total Funding Net Unleveraged Cashflow Net Unleveraged Cash Flow payroll burden #REF!#REF! Q1 Q2 Q3 Q4 #REF! Grand Totals Surface Length Rail (lf) Cross Ties (ea.) Plates (ea.) Spikes (keg) Anchors (ea.) Welds (ea.) Ballast (ton) Sub Ballast (ton) Culvert (ft) SW. Ties (ea.) Panels (tf) Asphalt (ton) Concrete (yd) Filter Fabric 320 160 20 96 3 960 8 105 77 160 48 73.125 50 6 1,120 Crossing Data MP DOT#Length (tf)Rail (lf)Cross Ties (ea) 10' Ties (ea) Plates (ea) Spikes (ea) Anchors (ea) Ballast (ton) Sub Ballast (ton) Panels (tf) Asphalt (ton) Welds (ea) Culvert (lf) Filter Fabric (sqf) Concrete (yd) 51.17 917526L 80 160 20 48 96 3 960 105 77 73.125 50 8 160 1,120 6 Total 80 160 20 48 96 3 960 105 77 73.125 50 8 160 1,120 6 Street Name Poplar Drive 1 Site Excavation: a)1. Saw cut both sides of the existing roadway surface, parallel to rail, on a line that is seven (15) feet off each rail. b)Remove the existing roadway and sidewalk surfaces covering track. c)Remove 80 track feet of track, centered on the roadway centerline. d)Excavate 80 feet where the rail has been removed. The excavation will be a minimum of 12' wide, and to a depth that is approximately 2.5' feet below the existing Roadway elevation. 2 Construct and Install Crossing: a)Construct 80' track panel and box anchor every tie. b)Install 2 80' 12" drain culverts one on each side of the panels across roadway. c)Install 8" of Sub-ballast (CA-6 in 4" lifts, compacting each lift. d)Install 8" of ballast (CA-1), in 4" lifts compacting each lift. CA-1 (3") (mimimum 12" ballast under the ties) e)Install 80' track panel. f)Raise track in roadway and 100' each end of crossing 2" above road surface. Run in and run out not to exceed 1/2" in 39 feet. 7. Install concrete panels per manufactures spectifications. g)Box anchor every tie 195 feet from cuts on both ends of panel. h)Divert water from installed culverts to meet existing ditch line 3 Traffic Control: a)Put up traffic controls and place public notifications as needed. 4 Roadway Approaches: a)Asphalt roadway surface to meet new crossing surface per IDOT roadway specifications. Contractor supplies asphalt (approx. 50 tons) 5 Sidewalks and Curbing: a)Replace concrete sidewalks on both sides of road in kind. Adhereing to ADA specifications (approximately 80') 6 Make Welds: a)Make 4 welds if using 80' rails. Make 8 welds if using 39' rails. 7 Tie disposal & site clean up: a)Clean and dress entire work zone, disposing of all panels, timber, cross ties, asphalt, debris, etc. NOTE: THIS IS A DRAFT ONLY. PRICES ARE NOT FIRM NOTE: Contractor will supply all weld kits, filter fabric and asphalt and concrete. Railroad will supply all other materials but will be moved to site from material yard by contractor. Railroad to locate signal wires and test signals when complee. NOTE: Since there is not other entrance or exit to the sub division there will need to be coordination between railroad, city, and contractor on road closure and access times,pricing not included in estimate Fx Rate 1.000 Taxes 1.070 Total Jan Feb Mar Apr May Jun Jul Currency USD 3/6/2022 Project Year 2022 Total Project Capital (181,838) - - - - (181,838) - - Finance Rep Kris Corbit Total Funding 181,838 - - - - - 181,838 - - - - - - (181,838) 181,838 - 33% Position Qty Rate ST Hours OT Hours Total Cost Jan Feb Mar Apr May Jun Jul EIC 1.00 75.00$ 40 10 5,486 - - - - 5,486 - - - -$ - - - - - Total Internal Labor - 5,486 - - - - 5,486 - - Material Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Rail - 115# New 40' length 320 27.00 LF USD 8,640 - - - - 8,640 - - Tie Plates - 5 1/2" Base x 14"96 18.35 EA USD 1,762 - - - - 1,762 - - Spikes - 6" Prime 13 94.00 KEG USD 1,222 - - - - 1,222 - - Anchors - 5 1/2" Base 960 2.70 EA USD 2,592 - - - - 2,592 - - Ballast - CA-1 105 25.00 TON USD 2,625 - - - - 2,625 - - Sub-Balast CA-6 77 19.00 TON USD 1,463 - - - - 1,463 - - Switch Ties - 7"x9"x10'48 95.00 EA USD 4,560 - - - - 4,560 - - Crocrete Crossing Panels - 115#73 205.00 TF USD 14,991 - - - - 14,991 - - Filter Fabric 1 1,400.00 ROLL USD 1,400 - - - - 1,400 - - Freight Concrete Panels 3 1,700.00 LOAD USD 5,100 - - - - 5,100 - - - - USD - Total Material 44,354 - - - - 44,354 - - Inventory Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul - - USD - Total Inventory - - - - - - - - Contract Services Qty Rate Unit Curr Total Cost Jan Feb Mar Apr May Jun Jul Site Excavation 1 37,324.00 LUMP USD 37,324 - - - - 37,324 - - Construct and Install Crossing 1 49,748.40 LUMP USD 49,748 - - - - 49,748 - - Traffic Control 1 5,000.00 LUMP USD 5,000 - - - - 5,000 - - Roadway Approachs 1 9,250.00 LUMP USD 9,250 - - - - 9,250 - - Sidwalks and Curbing 1 8,620.00 LUMP USD 8,620 - - - - 8,620 - - Site Cleanup 1 4,000.00 LUMP USD 4,000 - - - - 4,000 - - Mobilization/Demobilization 1 14,950.00 LUMP USD 14,950 - - - - 14,950 - - USD - Total Contract Services 128,892 - - - - 128,892 - - Taxes % Curr Rate Total Cost Jan Feb Mar Apr May Jun Jul Sales Tax 7%USD 1.070 3,104.80 - - - - 3,105 - - Total Taxes 3,105 - - - - 3,105 - - 181,838 - - - - 181,838 - - Funding Source Amount or Percent Payment Terms Total Funding Jan Feb Mar Apr May Jun Jul City of YorkVille 100%181,838 - - - - - 181,838 - - 181,838 - - - - - 181,838 - - - - - - 181,838 (181,838) - Total Project Cost Total Funding Net Unleveraged Cashflow Net Unleveraged Cash Flow payroll burden #REF!#REF! Q1 Q2 Q3 #REF! Grand Totals Surface Length Rail (lf)Plates (ea.) Spikes (keg) Anchors (ea.) Ballast (ton) Sub Ballast (ton) 10' Ties (ea.) Panels (tf) Filter Fabric 320 320 96 13 960 105 77 48 73.125 1,120 Crossing Data MP DOT#Length (tf) Rail (lf) 10' Ties (ea) Plates (ea) Spikes (ea) Anchors (ea) Ballast (ton) Sub Ballast (ton) Panels (tf) Filter Fabric (sqf) 51.17 917526L 80 320 48 96 13 960 105 77 73.125 1,120 Total 80 320 48 96 13 960 105 77 73.125 1,120 Street Name Poplar Drive Site Excavation: 1.Saw cut both sides of the existing roadway surface, parallel to rail, on a line that is twenty-five (25) feet off each rail. 2.Remove the existing roadway and sidewalk surfaces covering track. 3.Remove 80 track feet of track, centered on the roadway centerline. 4.Excavate 80 feet where the rail has been removed. The excavation will be a minimum of 12' wide, and to a depth that is approximately 2.5' feet below the existing Roadway elevation. Construct and Install Crossing 1.Construct 80' track panel and box anchor every tie. 2.Clean ditches out to ensure proper drainage into and out of existing culverts. 3.Install 8" of Sub-ballast (CA-6 in 4" lifts, compacting each lift. 4.Install 8" of ballast (CA-1), in 4" lifts compacting each lift. CA-1 (3") (mimimum 12" ballast under the ties) 5.Install 80' track panel. 6.Raise track in roadway and 300' each end of crossing 4" above road surface. Run in and run out not to exceed 1/2" in 39 feet. 7.Install concrete panels per manufacturers spectifications. 8.Box anchor every tie 195 feet from cuts on both ends of panel. 9.Make 6 welds as needed. 10.Move materials to and from site. Traffic Control 1.Put up traffic controls and place public notifications as needed. Roadway Approaches 1.Asphalt roadway surface to meet new crossing surface per IDOT roadway specifications. 2.Contractor to supply asphalt. Sidewalks and Curbing 1.Replace concrete sidewalks on both sides of road in kind. Adhereing to ADA specifications (approximately 80'). Site clean up: 1.Clean and dress entire work zone, disposing of all panels, timber, cross ties, asphalt, debris, etc. Mobilization/Demobilization 1.1 Backhoe 2.1 Tamper 3.1 Regulator 4.1 Roller 5.1 Rotary Dump, Excavator Contractor will supply all weld kits, asphalt and concrete as well as utility locates with exception of railroad signals. Railroad will supply all other materials but materials will be moved to site from material yard by contractor. Railroad to locate signal wires and test signals when complete. "D" Construction will be doing all side walk removal and construction as well as asphalt work and signage. D Construction costs are included in this bid. NOTE: Since there is no other entrance or exit to the sub division the road will have at least 9' of roadway open at all times as agreed to by the Contractor, Railroad, and City of Yorkville. City is to provide all required city permits and public notices. NOTE: Prices are firm for 30 days and upon acceptance of bid by all parties. BID BID To: Ruben Camacho C&C BID #:220203-1 PROJECT: BID Date:2/15/2022 Item Description Units Quantity Unit Price Price 1 Site Excavation: 1. Saw cut both sides of the existing roadway surface, parallel to rail, on a line that is twenty-five (25) feet off each rail. 2. Remove the existing roadway and sidewalk surfaces covering track. 3. Remove 80 track feet of track, centered on the roadway centerline. 4. Excavate 80 feet where the rail has been removed. The excavation will be a minimum of 12' wide, and to a depth that is approximately 2.5' feet below the existing Roadway elevation. Each 1 37,324.00$ 37,324.00$ 2 Construct and Install Crossing: 1. Construct 80' track panel and box anchor every tie. 2. Clean ditches out to ensure proper drainage into and out of existing culverts. 3. Install 8" of Sub-ballast (CA-6 in 4" lifts, compacting each lift. 4. Install 8" of ballast (CA-1), in 4" lifts compacting each lift. CA-1 (3") (mimimum 12" ballast under the ties) 5. Install 80' track panel. 6. Raise track in roadway and 300' each end of crossing 4" above road surface. Run in and run out not to exceed 1/2" in 39 feet. 7. Install concrete panels per manufacturers spectifications. 8. Box anchor every tie 195 feet from cuts on both ends of panel. 9. Make 6 welds as needed. 10. Move materials to and from site. Each 1 49,748.40$ 49,748.40$ 3 Traffic Control: Put up traffic controls and place public notifications as needed.Each 1 5,000.00$ 5,000.00$ 4 Roadway Approaches: Asphalt roadway surface to meet new crossing surface per IDOT roadway specifications. Contractor supplies asphalt.Each 1 9,250.00$ 9,250.00$ 5 Sidewalks and Curbing: Replace concrete sidewalks on both sides of road in kind. Adhereing to ADA specifications (approximately 80').Lot 1 8,620.00$ 8,620.00$ 6 Site clean up: Clean and dress entire work zone, disposing of all panels, timber, cross ties, asphalt, debris, etc.Each 1 4,000.00$ 4,000.00$ 7 Mobilization/Demobilization: 1 Backhoe, 1 Tamper, 1 Regulator, 1 Roller, 1 Rotary Dump, Excavator.LS 1 14,950.00$ 14,950.00$ 8 -$ 9 -$ 10 -$ -$ 11 -$ -$ 13 -$ -$ TOTAL 128,892.40$ We look forward to providing excellent results for your project. Cesar R. Hernandez NOTE: Contractor will supply all weld kits, asphalt and concrete as well as utility locates with exception of railroad signals. Railroad will supply all other materials but materials will be moved to site from material yard by contractor. Railroad to locate signal wires and test signals when complete. "D" Construction will be doing all side walk removal and construction as well as asphalt work and signage. D Construction costs are included in this bid. NOTE: Since there is no other entrance or exit to the sub division the road will have at least 9' of roadway open at all times as agreed to by the Contractor, Railroad, and City of Yorkville. City is to provide all required city permits and public notices. NOTE: Prices are firm for 30 days and upon acceptance of bid by all parties. P: (815) 993-8340 F:(848) 210-8594 Email: cctrackworks@hotmail.com Illinois Railway 430 West Madison Street Ottawa, Illinois 61350 Address: BID: To supply labor, supervision, tools, equipment, and taxes and insurance to perform the following work in Yorkville, IL Poplar Drive crossing rehab. Street Address: 408 River Avenue City, State ZIP Code: Streator, IL 61364 Home Office: 7304 NE St. Johns Rd. Vancouver, WA 98665 Phone (360) 694-3221 * Fax (360) 694-3882 * Mobile (503) 803-0629 Customer:Omni TRAX Inc.Date: Address:252 Clayton Street, Garden Level Contact: Denver, CO 80206 Phone: Project:Ottawa, IL Qty.Unit $ 284.375 $205.00 Sandy Hollow 65' / South Main 146.25' / Poplar 73.125' 5 Estimated Freight: 5 Flatbed Loads / Price per Load $1,700.00 1 Price Includes Domestic 3/4" X 12" Twin-Lead Lag Screws $0.00 Optional: Steel End Deflector Plates ($475 Per Set). Set Covers Both Ends Crossing Total: Delivery:Current Lead Time 3 Weeks From Order Terms:Net 30 Days Quote By:Mark Mottola Title: Thank you for the opportunity to bid on this job, if you have any questions please feel free to call. Please note that quotations are valid for thirty (30) days from submittal date. Sales tax not included. 2/21/2022 Tony Simoes 306-222-2152 Nat. Sales Manager $66,796.88 Omega Steel-Clad Concrete Crossing Panels.BNSF/UPRR Standard 8'1-1/2"Lag- Down Panels Designed For Use With 115 RE Rail.Panels Are Constructed Using Air Entrained 6000+psi Concrete Mix,Two Mats #5 ASTM A706 Rebar Reinforcement,3" X 3"X 3/8"Steel Angle Frames,Pre-Attached Rubber Flangeway Filler (Replacable), Non-Conductive Gauge Panel Shunt Break,Stainless Steel Lifting Eyes,Skid-Resistant Finish,And Liquid Membrane Concrete Cure &Sealant.Designed For Use on 10' Wood Ties Spaced 19 1/2"on Center For Tangent Track,See Omega Drawings For Custom Curved Panels.ALL STEEL,CONCRETE,AND RUBBER PRODUCTS ARE MADE IN THE USA. Note: Due To Unpredictable Fuel Prices, All Freight Rates Are Subject To Change At The Actual Time of Delivery 284.375 Track Feet - 35 Sets Main Line Standard Tangent 8.125' Lag-Down Panels Concrete Crossings & Railroad Products Quotation: Concrete Crossing Panels: Illinois Railway, LLC Description Washington, California, Nebraska, Texas, and North Carolina Manufacturing Plants tsimoes@omnitrax.com Quote No.: Page: Quote Date: SQ-038088 03/02/22 1 Sell To: Omnitrax * Email invoices * Omnitrax-invoices@avidbill.com Glendale, CO 80246 SalesPerson Ship To: Omnitrax 491 Poplar Drive Yorkville, IL Ship Via Truck Prepaid Terms Net 30 Days Delivery Lead Time FOB Yorkville, IL From Stock Rob Beard Cell: (630) 430-6514 Office: (800) 323-6256 E-Mail: robb@atlantictrack.com Unit DescriptionQuantity Unit Price Total PriceLine Each4 2,135.00 8,540.00New 115RE Rail 80'00 SS1 Blank Each96 18.35 1,761.60New DS Tieplates 5-1/2" Base*P2 Plan 8, 8-Hole, 7-3/4x14 Each1,000 2.70 2,700.00New 115RE Rail Anchor3 Drive On, Lewis LT-1 Keg13 94.00 1,222.00New Track Spikes 5/8x6, MC4 Prime, 100# Kegs (120pcs/kg) Quote subject to the terms and conditions that can be found at http://atlantictrack.com/terms-conditions Prices are firm for 7 days. If project is not awarded in 7 days, please call to re-confirm pricing. Prices are based on current fuel surcharges and are subject to adjustment upon shipment and vehicle availability. No tax of any kind included in quote. Material quoted subject to prior sale. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number PW 2021-22 Single Axle Dump Truck Price Increase #2 City Council – March 22, 2022 CC – 11/23/21 Approved amendment to authorize purchase of a Peterbuilt 348 chassis to a Peterbuilt 548 chassis PW 2021-22 Majority Approval Proposed second price increase for single axle dump truck chassis from manufacturer Eric Dhuse Public Works Name Department Summary The truck manufacturer, PACCAR, has implemented a second price increase to our single axle dump truck. This will increase the cost by $2640. Background This truck was originally approved on 3/23/21 by the city council as part of a package of vehicles proposed by Public Works. The cost of the chassis at that time was $93,533. I have attached the original memo for your review. Staff brought forward the first price increase in November and it was passed by the City Council on 11/23/21. This was a large price increase of $18,127 that was due to material shortage and supply chain issues. This brought the price of the chassis to $111,660. I have attached the original memo for your review. PACCAR is now stating that there is another price increase of $2640 per unit due to excessive price increases in microchip processors, and other materials, labor shortage, surcharges, and production inflation. This increase will bring the price of the chassis to $114,300. As you can see from the attached email that I received on Thursday March 10, 2022 the manufacturer only gave us until Monday March 14, 2022 to decide if we wanted to accept the price increase or terminate our order. I accepted the increase knowing that this held our place in line until such time as this matter could come before the City Council. If the City Council does not wish to accept the price increase, I am sure the manufacturer will terminate our contract with no penalties as they would have no problem building that truck for someone else. If approved, staff will adjust the proposed FY23 budget accordingly to reflect the increase in price. Recommendation I recommend accepting the price increase of $2640 for the single axle dump truck that is being purchased through JX Peterbilt of Rockford, IL. The new total price of the chassis will be $114,300. Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: March 16, 2022 Subject: Dump Truck Price Increase #2 1 | P age Summary Discussion of FY2021 Vehicle and Equipment Purchases. Background The City Council authorized the purchase of a new large dump truck and the rehab of two older dump trucks in FY 20, and the City took delivery of these trucks in FY 21. This put the City’s fleet of large dump trucks at 9 total: 1 new (2019), 1 almost new (2016), 2 rehabbed (2006 and 2008), and 5 older trucks (2004, 2006, 2007, 2007, and 2008). At this time, there is approximately $66,000 remain for equipment purchases in the Public Works Capital budget ($130,000 budgeted v. $63,986 spent to date) due to savings from a lower than anticipated purchase price for our skid steer and delaying the purchase of a mower. I would like to use the remaining budgeted funds to purchase a much needed replacement tractor. The proposed $680,000 plus the $66,000 remaining in the PW capital fund would be used to purchase the following vehicles and equipment: Equipment Purchase 1. Model: John Deere 4066R With Loader Price: $41,414.17 Expected Delivery: 4-6 weeks Quote: Exhibit A Replaces 1999 unit with unkown hours. Our current tractor does not have enough horsepower to do what we need it to do. After 22 years of service it is time to replace this tractor with something that better suits our needs. The new tractor will be able to out 10’ finish mower to assist us with improving our efficiency by saving us time when mowing large open areas such as treatment plants and tower sites. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: March 16, 2021 Subject: Capital Purchases – PW Capital Discussion Public Works Committee Capital Item Purchases March 16, 2021 2 | Page 2. Model: Toro Z-Master 5000 Lawn Mower Price: $11,300. (7% increase over last year per vendor) Expected Delivery: 4-6 weeks Quote: Exhibit B Addition to the fleet to assist in mowing. 3. Model: Caterpillar 930M Wheel loader Price: $153,580.00 Expected Delivery: Usually 6-8 weeks. Could be longer if demand is higher Quote: Exhibit C Replaces 2006 unit that has mechanical problems, needs new tires ($12,000) and the cab is rusting severly. We looked at rehabilitation for this machine, but the cost is too great when compared to resale value. 4. Model: SP300 Dual Spray Squeegee Sealcoat Machine Price: $54,034.50 Expected Delivery: 4-8 weeks from order date Quote: Exhibit D New addition to the fleet to maintain trails and parking lots. 5. Model: LineLazer 5900 Striping machine Price: $8,500.00 Expected Delivery: Immediate Quote: Exhibit E Replacement for current unit that does not have laser guidance or the ability to stripe dual lines. 6. Grapple bucket for wheel loader Price: $15,000 Expected Delivery: Immediate Quote: Waiting for quote, will provide when available. Public Works Committee Capital Item Purchases March 16, 2021 3 | Page Vehicle Purchase 1. Model: 1 Ton Truck with Plow (proposeing 2 trucks) Price: $114,000 – includes utility boxes and snow plows. Expected Delivery: unknown. Could be August, could be later Quote: Exhibit F One of the proposed trucks will be a replacement for a 2004 model, and one will be an addition to the fleet. The 2004 model has 97,000 miles of hauling materials and plowing snow. It has served us well, but it is now time to replace it before anything major goes wrong. 2. Model: Peterbuilt 348 Single Axle Cab & Chassis Price: $216,000 - includes equipment needed to outfit the vehicle. Expected Delivery:10-12 months from order date Quote: Exhibit G This will be an addition to the fleet to assist in snow removal operations. Unfortunately, It will not be here for the next plow season. 3. Model: Rehabilitation of two (2) 2007 International dump trucks Price: $150,000 – includes box replacement, sandblasting and painting of steel parts, new spreader, new brine tank system, new strobe lights, new hydraulic block and lines and new plow for one of the units. Expected Delivery – 3-6 months after approval. These will be ready for the next plow season, which is crucial. This will give us opportunity to provide better service to the residents at a lower cost than purchasing new trucks. Summary Staff is asking to amend an authorization for a truck purchase that was approved by City Council on March 23, 2021. At the time, City Council authorized $93,533, staff is requesting an amendment to $111,660. The amendment will not necessitate a budget amendment since no expenditure will be until FY23. Background On March 23, 2021 the City Council authorized the purchase of a Peterbilt 348 cab/chassis as part of a new dump truck purchase. The authorization was for $93,533 to JX Truck Center of Rockford, IL. This authorization included $1210 for extended warranty. The actual truck cost was $92,323. I have attached the minutes for your review. Since that time, the supply chain issues, material supply issues, and labor issues have worsened, and trucks have become scarcer. When we originally ordered the truck, we were told that if we ordered the older model style, which is the 348, we would have more of a chance to get one within a year instead of ordering the new model which is a 548. The trucks were the same price, we were just told that availability of the 348 was going to be more prevalent. That turned out not to be true, we are now being told that we will be getting the 548 model with the exact same specifications as our original model, and it will not be ready until sometime in the second half of the year. In addition to a different model truck, we were also told that there will be a price increase of $18,127 bringing the new cost of the truck to $110,450. When we add back in the cost of the extended warranty which is $1210, the total price of the new cab/chassis will be $111,660. I have attached a letter from Peterbilt that explains their position, an email from our local salesperson showing the cost increase, and the original quote from Peterbilt for your review. Recommendation I recommend amending the authorization from $93,533 to $111,660 to JX Peterbilt of Rockford, IL. Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: November 15, 2021 Subject: PW truck purchase amended authorization From:Connie Swenson To:John Sleezer Cc:Eric Dhuse Subject:March Surcharges Date:Thursday, March 10, 2022 1:33:01 PM Hello John, I left you a voicemail regarding surcharges, recently announced by Peterbilt. I'd like to discuss these in more detail at your convenience. I have also copied Eric as well. The transportation industry continues to be challenged by unprecedented and escalating economic conditions. This prolonged environment has resulted in cost increases that have far exceeded original expectations. These raw material and component cost increases are driven by, but not limited to, excessive price increases for microchip processors, steel, aluminum, oil, resins, and rubber. Factors further contributing to cost increases include the impact of industry wide labor shortages, inbound freight surcharges, the expediting of components to keep the factory running, and the highest production inflation in nearly 40 years. Recognizing the impact to our customers, Peterbilt and PACCAR have worked to mitigate these increases while continuing to maintain factory production and customer deliveries to meet unprecedented levels of demand. However, because of this continued volatile and inflationary environment, it is necessary for Peterbilt to implement a pricing surcharge on 2023 model year trucks. Your net change increase will be $2,640 per unit. The previous announced Medium Duty $750 surcharge will be superseded by this increase. You have the option to accept or decline the surcharges, but must do so no later than 3/14/2022. If no response is received, your order will be terminated and JX Truck Center will release you from all contractual obligations. We realize the unprecedented challenges presented in the marketplace and will continue to inform you as conditions become known. Should further surcharges, or the removal of them, be announced we will provide prompt notice when available We appreciate your understanding. Connie Connie Swenson | Sales Executive JX Truck Center-Rockford 4260 Linden Rd | Rockford, IL 61109 Direct: 262.709.3324 | Cell: 815.222.5786 www.JXE.com | Your Partner for the Long Haul! Follow me on Facebook at Connie JX Swenson, Instagram at conniedeliversjxpeterbilt, and LinkedIn at Connie Swenson Confidentiality Notice: This email message and any files transmitted with it may contain confidential information intended only for the person(s) to whom this email is addressed. If you have received this email in error, please notify the sender immediately by phone or email and destroy the original message without making a copy. Thank you. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2022-20 2022 Road to Better Roads Program – Bid Award City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-20 Majority Consideration of Approval 2022 Roads to Better Roads – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2022 Road Program at 10:00 a.m., March 8, 2022. Representatives of contractors bidding the project, the City and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. We recommend the acceptance of the Bid and approval of award be made to the low bidder, Geneva Construction Co. P.O. Box 998 Aurora, IL 60507 in the total amount of $1,409,944.25. If you have any questions or require additional information, please let us know. FY 23 Budget Impact The upcoming FY 23 Road to Better Roads Program is budgeted at $1.576M – which includes the 2022 Road Program, the pavement striping, and preservation programs and roadwork costs associated with the East Main Street Project (presented as a separate agenda item). Due to recent geopolitical events, oil prices have sharply increased, which has resulted in the cost of asphalt increasing by 18%, from $63.70/ton to $75/ton. As a result, bids for these projects came in over proposed budget amounts at $1,700,394, comprised as follows: • $1,409,944 – 2022 Road Program construction (includes striping and pavement preservation) • $99,000 – 2022 Road Program construction engineering • $174,648 – East Main Street roadwork construction • $16,802 – East Main Street construction engineering There are two options as to how to fund this overage amount of $124,294, as shown below: 1. The Roads to Better Roads line item in the FY 23 budget contains a contingency amount of $150,000 which could be utilized to offset the overage, or 2. Council could approve the contract as is, and then reduce the scope of the 2022 Roads Program and/or East Main roadwork by ~$125,000 via change order. For your review and consideration. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI Rob Fredrickson, Finance Director CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Shanel Gayle, Purchasing Manager Date: March 8, 2022 Subject: 2022 Road Program Page 1 of 1BID TABULATIONENGINEER'S ESTIMATEGENEVA CONSTRUCTION CO. BUILDERS PAVING LLCBIDS RECEIVED 10:00 A.M. 03/08/2022 52 Wheeler Road P.O. BOX 998 4401 Roosevelt RoadSugar Grove, IL 60554 AURORA,IL Hillside, IL 60162TOTAL BID$1,390,000.00 $1,409,944.25 $1,422,888.00BID BOND XXSIGNED BID XXADDENDUM NO. 1XXBID TABULATIOND. CONSTRUCTION, INC.BIDS RECEIVED 10:00 A.M. 03/08/2022 1488 S. Broadway St.Coal City, IL 60416TOTAL BID$1,477,707.19BID BOND XSIGNED BID XADDENDUM NO. 1XBID SUMMARY2022 YORKVILLE ROAD PROGRAMUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/4/2022ITEMUNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 SUPPLEMENTAL WATERING UNIT 16.01.00$ 16.00$ 0.01$ 0.16$ 1.10$ 17.60$ 100.00$ 1,600.00$ 2 BITUMINOUS MATERIALS (TACK COAT) POUND 42743.00.01$ 427.43$ 0.01$ 427.43$ 0.01$ 427.43$ 0.10$ 4,274.30$ 3 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 480.010.00$ 4,800.00$ 15.00$ 7,200.00$ 15.00$ 7,200.00$ 15.00$ 7,200.00$ 4 HOT-MIX ASPHALT BINDER COURSE, IL- 9.5, N50 TON 5318.075.00$ 398,850.00$ 76.50$ 406,827.00$ 79.00$ 420,122.00$ 71.00$ 377,578.00$ 5 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 5318.075.00$ 398,850.00$ 76.50$ 406,827.00$ 79.00$ 420,122.00$ 71.00$ 377,578.00$ 6 SIDEWALK REMOVAL SQ FT 8110.01.30$ 10,543.00$ 2.00$ 16,220.00$ 1.65$ 13,381.50$ 1.50$ 12,165.00$ 7 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 8465.07.20$ 60,948.00$ 6.75$ 57,138.75$ 7.10$ 60,101.50$ 7.25$ 61,371.25$ 8 DETECTABLE WARNINGS SQ FT 490.030.00$ 14,700.00$ 34.00$ 16,660.00$ 35.20$ 17,248.00$ 30.00$ 14,700.00$ 9 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 2275.038.00$ 86,450.00$ 38.50$ 87,587.50$ 39.60$ 90,090.00$ 33.00$ 75,075.00$ 10 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SQ YD 2200.02.75$ 6,050.00$ 2.50$ 5,500.00$ 2.20$ 4,840.00$ 3.00$ 6,600.00$ 11 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 61020.02.35$ 143,397.00$ 2.30$ 140,346.00$ 1.95$ 118,989.00$ 2.50$ 152,550.00$ 12 CLASS D PATCHES, TYPE III, 3 INCH SQ YD 371.030.50$ 11,315.50$ 30.00$ 11,130.00$ 33.00$ 12,243.00$ 32.00$ 11,872.00$ 13 CLASS D PATCHES, TYPE IV, 3 INCH SQ YD 664.026.60$ 17,662.40$ 25.00$ 16,600.00$ 33.00$ 21,912.00$ 30.00$ 19,920.00$ 14 CRACK ROUTING (PAVEMENT) FOOT 60000.00.02$ 1,200.00$ 0.01$ 600.00$ 0.02$ 1,200.00$ 0.01$ 600.00$ 15 CRACK FILLINGPOUND 20000.01.32$ 26,400.00$ 1.35$ 27,000.00$ 1.45$ 29,000.00$ 1.35$ 27,000.00$ 16 ROUTING AND SEALING CRACKS FOOT 31684.00.48$ 15,208.32$ 0.40$ 12,673.60$ 0.44$ 13,940.96$ 0.50$ 15,842.00$ 17 MANHOLES TO BE ADJUSTED EACH 6.0550.00$ 3,300.00$ 650.00$ 3,900.00$ 715.00$ 4,290.00$ 500.00$ 3,000.00$ 18 INLETS TO BE ADJUSTED EACH 54.0350.00$ 18,900.00$ 400.00$ 21,600.00$ 385.00$ 20,790.00$ 350.00$ 18,900.00$ 19 SANITARY MANHOLES TO BE ADJUSTED EACH 4.01,350.00$ 5,400.00$ 650.00$ 2,600.00$ 715.00$ 2,860.00$ 750.00$ 3,000.00$ 20 SANITARY MANHOLE TO BE RECONSTRUCTED EACH 1.02,050.00$ 2,050.00$ 1,500.00$ 1,500.00$ 1,650.00$ 1,650.00$ 1,800.00$ 1,800.00$ 21 VALVE BOXES TO BE ADJUSTED EACH 1.0270.00$ 270.00$ 450.00$ 450.00$ 330.00$ 330.00$ 250.00$ 250.00$ 22 B-BOX TO BE ADJUSTED EACH 4.0150.00$ 600.00$ 450.00$ 1,800.00$ 330.00$ 1,320.00$ 200.00$ 800.00$ P.O. BOX 998D. CONSTRUCTION, INC. ENGINEER'S ESTIMATE52 Wheeler RoadGENEVA CONSTRUCTION CO.1488 S. Broadway St.BUILDERS PAVING LLC4401 Roosevelt RoadHillside, IL 60162 Sugar Grove, IL 60554Coal City, IL 60416 AURORA,IL 60507BID TABULATION 2022 YORKVILLE ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATIONENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/4/2022ITEMUNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTP.O. BOX 998D. CONSTRUCTION, INC. ENGINEER'S ESTIMATE52 Wheeler RoadGENEVA CONSTRUCTION CO.1488 S. Broadway St.BUILDERS PAVING LLC4401 Roosevelt RoadHillside, IL 60162 Sugar Grove, IL 60554Coal City, IL 60416 AURORA,IL 60507BID TABULATION 2022 YORKVILLE ROAD PROGRAMUNITED CITY OF YORKVILLEBID TABULATION23 TYPE 1 FRAME AND GRATE, OPEN LID EACH 1.0400.00$ 400.00$ 450.00$ 450.00$ 451.00$ 451.00$ 375.00$ 375.00$ 24 TYPE 6 FRAME AND GRATE EACH 22.0900.00$ 19,800.00$ 420.00$ 9,240.00$ 451.00$ 9,922.00$ 375.00$ 8,250.00$ 25 TYPE 11 FRAME AND GRATE EACH 1.0520.00$ 520.00$ 450.00$ 450.00$ 451.00$ 451.00$ 375.00$ 375.00$ 26 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 1687.05.00$ 8,435.00$ 5.00$ 8,435.00$ 5.50$ 9,278.50$ 4.75$ 8,013.25$ 27 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 53832.00.60$ 32,299.20$ 0.60$ 32,299.20$ 0.66$ 35,529.12$ 0.70$ 37,682.40$ 28 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 11778.00.85$ 10,011.30$ 0.85$ 10,011.30$ 0.94$ 11,071.32$ 1.40$ 16,489.20$ 29 THERMOPLASTIC PAVEMENT MARKING - LINE 8" FOOT 423.01.20$ 507.60$ 1.20$ 507.60$ 1.32$ 558.36$ 2.40$ 1,015.20$ 30 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 3031.02.00$ 6,062.00$ 2.00$ 6,062.00$ 2.20$ 6,668.20$ 3.00$ 9,093.00$ 31 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 794.04.50$ 3,573.00$ 4.50$ 3,573.00$ 4.95$ 3,930.30$ 4.75$ 3,771.50$ 32 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 110.010.00$ 1,100.00$ 13.10$ 1,441.00$ 8.00$ 880.00$ 25.00$ 2,750.00$ 33 SODDING, SPECIAL SQ YD 1243.014.85$ 18,458.55$ 15.65$ 19,452.95$ 33.00$ 41,019.00$ 18.00$ 22,374.00$ 34 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 12.080.00$ 960.00$ 95.00$ 1,140.00$ 88.00$ 1,056.00$ 110.00$ 1,320.00$ 35 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SQ YD 83.042.00$ 3,486.00$ 40.00$ 3,320.00$ 32.00$ 2,656.00$ 50.00$ 4,150.00$ 36 BIKE PATH REMOVAL SQ FT 420.01.30$ 546.00$ 8.00$ 3,360.00$ 8.50$ 3,570.00$ 2.00$ 840.00$ 37 HMA BIKE PATH REMOVAL AND REPLACEMENT SQ YD 79.031.00$ 2,449.00$ 40.00$ 3,160.00$ 32.00$ 2,528.00$ 50.00$ 3,950.00$ 38 DETECTOR LOOP REPLACEMENT FOOT 175.020.49$ 3,585.75$ 20.49$ 3,585.75$ 55.00$ 9,625.00$ 30.00$ 5,250.00$ 39 TRAFFIC CONTROL AND PROTECTION LSUM 1.010,500.00$ 10,500.00$ 11,899.56$ 11,899.56$ 10,000.00$ 10,000.00$ 12,492.30$ 12,492.30$ 40 EMULSIFIED MALTENE-BASED REJUVENATOR SQ YD 59320.01.01$ 59,913.20$ 1.01$ 59,913.20$ 1.12$ 66,438.40$ 0.98$ 58,133.60$ TOTAL BID1,409,944.25 1,422,888.00 1,477,707.19 1,390,000.00% BELOW/ABOVE ENGINEER'S ESTIMATE 1.43% 2.37% 6.31%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-( )- ( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- 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United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2022 Paving Pavement Rejuvenating Pavement Striping (Thermoplastic) Crack Sealing()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()- Galena RdNBridgeSt B rist o l B ay Dr BertramDrRosenwinkelStBarrettDr P e n s a c o l a S tGardinerAve BurnettSt Plymouth AveTampa Dr ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( )- 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South Exhibit.MXD H:\GIS\PUBLIC\YORKVILLE\2021\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2022 Paving Pavement Rejuvenating Pavement Striping (Thermoplastic) Crack Sealing Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2022-21 2022 Road to Better Roads Program – Construction Engineering Agreement City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-21 Majority Approval Bart Olson Administration Name Department Summary Approval of a construction engineering agreement with EEI for the 2022 Road to Better Roads program. Background This item was last discussed in October 2021 when the City Council approved a design engineering agreement for the 2022 Road to Better Roads program. Since then, the RBTR plan has been designed and bid out, and is up for discussion at the March PW meeting. Accordingly, EEI has prepared a construction engineering agreement for the City Council’s consideration. This contract is included in the FY 23 budget. The attached construction engineering agreement contains an estimated $99,000 total value, which will be charged at hourly rates. Recommendation Staff recommends approval of a construction engineering agreement with EEI for the 2022 Road to Better Roads program. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 10, 2022 Subject: Road to Better Roads 2022, construction engineering 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as a Hourly Rate in the amount of $99,000. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2022. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Christopher J. Ott, P.E. City Clerk Project Manager 2022 Roads to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions 2022 Roads to Better Roads Program – Construction Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes 2022 Roads to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: 2022 Roads to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. 2022 Roads to Better Roads Program – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. 2022 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Construction Engineering Attachment B – Scope of Services Construction Engineering: • Attend the Pre-Construction Conference with the Contractor • Provide resident engineering for on-site observation • Daily documentation of work tasks and calculation of installed pay items • Monitor adherence to specifications • Gather material inspection and coordinate any required testing on behalf of the City • Provide guidance to the contractor when questions arise during construction • Prepare/verify payment estimates • Gather certified payrolls and waivers of lien • Provide information to residents as required • Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate • Communicate activities with City weekly, or as required based on onsite activities • Prepare necessary IDOT closeout paperwork o BLR13230 – Engineer’s Final Payment Estimate o BLR13210 – Request for Approval of Change in Plans o BLR14222 – Municipal Maintenance Expenditure Statement ATTACHMENT C - ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES 2022 ROADS TO BETTER ROADS PROGRAMUnited City of YorkvilleENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGER ENGINEER II ENGINEER MANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $228 $194 $183 $154 $216 $194 $159 $159 $149 $70CONSTRUCTION ENGINEERING3.1 Contract Administration2 8 30 40 7,498$ 3.2 Construction Layout2 16 29 47 7,782$ 3.3 Observation and Documentation2 6 40 420 468 73,620$ Construction Engineering Subtotal: 4 16 86 449 - - - - - - 555 88,900$ PROJECT TOTAL: 4 16 86 449 - - - - - - 555 88,900 Printing = -$ 88,900$ Vehicle Charge ($65/day) 3,100$ -$ Geotechnical (Rubino) =-$ Material Testing (Rubino) = 7,000$ -$ 88,900$ DIRECT EXPENSES = 10,100$ 99,000$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2021\YO2142-P 2022 Road Program\PSA\Construction PSA\[4 - Attachment C - Fee Estimate YO2142-P.xlsx]Fee Summary - construction onlyTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORK Year: ITEM Month: NO.WORK ITEM Week Starting:1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CONSTRUCTION ENGINEERING 3.1 Contract Administration 3.2 Constructing Layout 3.3 Observation and Documentation G:\Public\Yorkville\2021\YO2142-P 2022 Road Program\PSA\Construction PSA\[5 - Attachment D - Schedule.xls]ConstructionSche Legend Project Management & QC/QA Preliminary Meeting(s)Design Work Item Bidding and Contracting Construction ATTACHMENT D: ANTICIPATED PROJECT SCHEDULE 2022 ROADS TO BETTER ROADS PROGRAM UNITED CITY OF YORKVILLE 2022 August SeptemberJanuaryFebruaryMarchAprilMayJuneJuly ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-( )- ( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- 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smi l l StW Washington St Heustis StMill StJuli u sCt GreenfieldTurnW Fox StIllini Dr L e g io n R dSpruceCt Rai nt r ee RdDydynaCtVill ageView Dr RonhillRdSunn y DellC t FawnRidgeCtOlsen St E RidgeSt Walter St Deer StC lo v e r C tWolfSt Wa l n u t Dr B e a v e r S t HartfieldAveV a n E m m o n R d Wythe Pl B ra e m oreLn E Orange St Bonnie LnKentshi r e DrWoodlandDrColumbineDrAster DrS Bridge StCla remont Ct A sh w o r t h LnNorwayCir TanglewoodTrailsDrBadger StCrookedCreek DrMuirfield DrWood Sage AveSaravanos Dr C onservation D rWest onAveWarblerLnWi n g Rd Illin o is R o u te #7 1 IdentaRd S t a g e c o a c h T rlE l iz a be t h S t S u t t o n S t Colon i a lPkwy EBarberryCirGardenCirImmanuel RdW Barberry CirWoodenBridgeDrMaple LnNawakwa LnS ta g e c o a c h T ra ilWalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 2022 ROAD PROGRAMLOCATION MAP SOUTH www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2022 YO2142 YO2142_Road Program South Exhibit.MXD H:\GIS\PUBLIC\YORKVILLE\2021\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2022 Paving Pavement Rejuvenating Pavement Striping (Thermoplastic) Crack Sealing Standard Schedule of Charges January 1, 2022 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $228.00 Principal E-3 $223.00 Senior Project Manager E-2 $216.00 Project Manager E-1 $194.00 Senior Project Engineer/Planner/Surveyor II P-6 $183.00 Senior Project Engineer/Planner/Surveyor I P-5 $170.00 Project Engineer/Planner/Surveyor P-4 $154.00 Senior Engineer/Planner/Surveyor P-3 $142.00 Engineer/Planner/Surveyor P-2 $129.00 Associate Engineer/Planner/Surveyor P-1 $116.00 Senior Project Technician II T-6 $159.00 Senior Project Technician I T-5 $149.00 Project Technician T-4 $139.00 Senior Technician T-3 $129.00 Technician T-2 $116.00 Associate Technician T-1 $102.00 GIS Technician G-1 $105.00 Engineering/Land Surveying Intern I-1 $ 79.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 206.00 Expert Testimony $ 258.00 Attachment F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2022-22 East Main Street Water Main Improvements – Bid Award City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-22 Majority Consideration of Approval East Main Street Improvements – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the East Main Street Improvements at 10:00 a.m., March 4, 2022. Representatives of contractors bidding the project, the City and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY23 budget. The contractor has supplied us with several municipal references for projects of similar size and scope. There were no concerns raised. We recommend the acceptance of the Bid and approval of award be made to the low bidder, Holiday Sewer & Water Construction Inc., 1000 N. Rand Road, Suite 116, Wauconda, IL 60084 in the total amount of $1,111,222.33. Funding for this project has been split between three sections of the budget: water improvements, sidewalk and road programs. The amount for each funding based on the above bid is as follow: • Water improvements: $800,958.36 • Sidewalk program: $135,615.87 • Road program: $174,648.10 If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Shanel Gayle, Purchasing Manager Date: March 8, 2022 Subject: East Main Street Improvements Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE HOLIDAY SEWER & WATER CONST. WINNINGER EXCAVATING, INC. PERFORMANCE CONST & ENGBIDS RECEIVED 10:00 A.M. 03/04/2021 52 Wheeler Road 1000 N. Rand Rd, Suite 116 1211 Deer Street 217 W. John StreetSugar Grove, IL 60554 Wauconda, IL 60084 Yorkville, IL 60560BID TOTAL$1,163,750.00 $1,111,222.33 $1,148,998.41 $1,198,777.00BID BOND N/A X X XSIGNED BID N/A X X XADDENDUM NO. 1N/AXXXBID TABULATIONSTOKES EXCAVATING, INC. MARTAM CONSTRUCTION BUILDERS PAVING, LLC SUPERIOR EXCAVATING, CO.BIDS RECEIVED 10:00 A.M. 03/04/2021 903 Daisyfield Rd 1200 Gasket Drive 4401 Roosevelt Rd 4187 White Willow RdRockford, IL 61102 Elgin, IL 60120 Hillside, IL 60162 Minooka, IL 60447BID TOTAL$1,234,549.95 $1,284,802.43 $1,303,909.00 $1,320,226.55BID BOND XX X XSIGNED BID XX X XADDENDUM NO. 1XX X XBID TABULATIONCONLEY EXCAVATING, INC.BIDS RECEIVED 10:00 A.M. 03/04/2021 1555 Gramercy PlaceMorris, IL 60450BASE BID TOTAL$1,345,193.05BID BOND XSIGNED BID XADDENDNUM NO. 1XBID SUMMARYEAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/4/2022ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVAL, OVER 15 UNIT DIAMETER UNIT 3030.00$ 900.00$ 55.00$ 1,650.00$ 35.00$ 1,050.00$ 80.00$ 2,400.00$ 110.00$ 3,300.00$ 80.00$ 2,400.00$ 45.00$ 1,350.00$ 110.00$ 3,300.00$ 75.00$ 2,250.00$ 2 TREE ROOT PRUNINGEACH 230.00$ 60.00$ 115.00$ 230.00$ 250.00$ 500.00$ 100.00$ 200.00$ 300.00$ 600.00$ 200.00$ 400.00$ 750.00$ 1,500.00$ 300.00$ 600.00$ 250.00$ 500.00$ 3 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 44,500.00$ 18,000.00$ 4,685.00$ 18,740.00$ 5,500.00$ 22,000.00$ 4,000.00$ 16,000.00$ 3,360.00$ 13,440.00$ 4,000.00$ 16,000.00$ 4,600.00$ 18,400.00$ 4,565.00$ 18,260.00$ 4,000.00$ 16,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 6-INCH EACH 14,000.00$ 4,000.00$ 4,605.00$ 4,605.00$ 5,300.00$ 5,300.00$ 4,000.00$ 4,000.00$ 3,220.00$ 3,220.00$ 3,500.00$ 3,500.00$ 4,600.00$ 4,600.00$ 4,430.00$ 4,430.00$ 3,500.00$ 3,500.00$ 5 CONNECTION TO EXISTING WATER MAIN, 4-INCH EACH 13,000.00$ 3,000.00$ 4,605.00$ 4,605.00$ 5,500.00$ 5,500.00$ 3,000.00$ 3,000.00$ 3,160.00$ 3,160.00$ 3,000.00$ 3,000.00$ 4,600.00$ 4,600.00$ 4,500.00$ 4,500.00$ 3,500.00$ 3,500.00$ 6 PRESSURE CONNECTION WITH TAPPING SLEEVE AND 8" TAPPING VALVE IN 60" VAULT EACH 27,500.00$ 15,000.00$ 8,615.00$ 17,230.00$ 7,500.00$ 15,000.00$ 7,000.00$ 14,000.00$ 9,660.00$ 19,320.00$ 7,500.00$ 15,000.00$ 9,500.00$ 19,000.00$ 10,785.00$ 21,570.00$ 8,000.00$ 16,000.00$ 7 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 2,313125.00$ 289,125.00$ 112.65$ 260,559.45$ 118.00$ 272,934.00$ 146.00$ 337,698.00$ 108.00$ 249,804.00$ 130.00$ 300,690.00$ 135.00$ 312,255.00$ 123.50$ 285,655.50$ 105.00$ 242,865.00$ 8 GATE VALVE (RESILIENT SEAT) IN VALVE BOX, 8-INCH EACH 13,000.00$ 3,000.00$ 2,800.00$ 2,800.00$ 2,800.00$ 2,800.00$ 2,800.00$ 2,800.00$ 2,360.00$ 2,360.00$ 3,000.00$ 3,000.00$ 2,300.00$ 2,300.00$ 2,820.00$ 2,820.00$ 2,600.00$ 2,600.00$ 9 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 54,500.00$ 22,500.00$ 5,005.00$ 25,025.00$ 5,000.00$ 25,000.00$ 4,800.00$ 24,000.00$ 6,410.00$ 32,050.00$ 4,000.00$ 20,000.00$ 3,900.00$ 19,500.00$ 5,745.00$ 28,725.00$ 4,500.00$ 22,500.00$ 10 WATER MAIN PROTECTION, PVC C-900, 12-INCH LF 12650.00$ 6,300.00$ 80.00$ 10,080.00$ 35.00$ 4,410.00$ 65.00$ 8,190.00$ 89.00$ 11,214.00$ 50.00$ 6,300.00$ 92.00$ 11,592.00$ 104.00$ 13,104.00$ 85.00$ 10,710.00$ 11 LINE STOP, 8-INCHEACH 24,000.00$ 8,000.00$ 5,200.00$ 10,400.00$ 5,500.00$ 11,000.00$ 4,700.00$ 9,400.00$ 4,860.00$ 9,720.00$ 7,000.00$ 14,000.00$ 7,578.00$ 15,156.00$ 7,300.00$ 14,600.00$ 8,500.00$ 17,000.00$ 12 LINE STOP, 6-INCHEACH 13,000.00$ 3,000.00$ 5,200.00$ 5,200.00$ 5,000.00$ 5,000.00$ 4,300.00$ 4,300.00$ 4,480.00$ 4,480.00$ 6,000.00$ 6,000.00$ 7,172.00$ 7,172.00$ 6,830.00$ 6,830.00$ 8,000.00$ 8,000.00$ 13 LINE STOP, 4-INCHEACH 12,500.00$ 2,500.00$ 4,700.00$ 4,700.00$ 4,500.00$ 4,500.00$ 3,800.00$ 3,800.00$ 4,120.00$ 4,120.00$ 5,000.00$ 5,000.00$ 6,842.00$ 6,842.00$ 6,600.00$ 6,600.00$ 7,500.00$ 7,500.00$ 14 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 67,500.00$ 45,000.00$ 6,160.00$ 36,960.00$ 7,000.00$ 42,000.00$ 5,100.00$ 30,600.00$ 5,660.00$ 33,960.00$ 8,500.00$ 51,000.00$ 7,595.00$ 45,570.00$ 8,075.00$ 48,450.00$ 5,500.00$ 33,000.00$ 15 DUCTILE IRON FITTINGSLB 2,1200.01$ 21.20$ 1.00$ 2,120.00$ 0.10$ 212.00$ 5.00$ 10,600.00$ 8.00$ 16,960.00$ 0.01$ 21.20$ 12.00$ 25,440.00$ 11.00$ 23,320.00$ 5.25$ 11,130.00$ 16 WATER SERVICE CONNECTION, 1-INCH EACH 343,000.00$ 102,000.00$ 1,800.00$ 61,200.00$ 3,800.00$ 129,200.00$ 1,000.00$ 34,000.00$ 2,610.00$ 88,740.00$ 3,000.00$ 102,000.00$ 1,650.00$ 56,100.00$ 1,775.00$ 60,350.00$ 1,500.00$ 51,000.00$ 17 WATER SERVICE PIPE, PEX, 1-INCHLF 9501.00$ 950.00$ 32.00$ 30,400.00$ 40.00$ 38,000.00$ 50.00$ 47,500.00$ 41.00$ 38,950.00$ 1.00$ 950.00$ 55.00$ 52,250.00$ 50.00$ 47,500.00$ 30.00$ 28,500.00$ 18 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 11,500.00$ 1,500.00$ 4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 3,500.00$ 3,500.00$ 3,500.00$ 3,500.00$ 1,500.00$ 1,500.00$ 4,500.00$ 4,500.00$ 11,675.00$ 11,675.00$ 5,800.00$ 5,800.00$ 19 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 81,500.00$ 12,000.00$ 2,500.00$ 20,000.00$ 1,500.00$ 12,000.00$ 1,400.00$ 11,200.00$ 1,660.00$ 13,280.00$ 1,500.00$ 12,000.00$ 1,000.00$ 8,000.00$ 2,175.00$ 17,400.00$ 1,500.00$ 12,000.00$ 20 FIRE HYDRANT TO BE REMOVEDEACH 6100.00$ 600.00$ 750.00$ 4,500.00$ 500.00$ 3,000.00$ 400.00$ 2,400.00$ 800.00$ 4,800.00$ 250.00$ 1,500.00$ 1,000.00$ 6,000.00$ 1,280.00$ 7,680.00$ 500.00$ 3,000.00$ 21 VALVE VAULT TO BE ABANDONEDEACH 3100.00$ 300.00$ 500.00$ 1,500.00$ 500.00$ 1,500.00$ 300.00$ 900.00$ 480.00$ 1,440.00$ 250.00$ 750.00$ 650.00$ 1,950.00$ 1,400.00$ 4,200.00$ 500.00$ 1,500.00$ 22 VALVE BOX TO BE ABANDONEDEACH 6100.00$ 600.00$ 150.00$ 900.00$ 50.00$ 300.00$ 100.00$ 600.00$ 220.00$ 1,320.00$ 250.00$ 1,500.00$ 250.00$ 1,500.00$ 525.00$ 3,150.00$ 200.00$ 1,200.00$ 23 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 22250.00$ 5,500.00$ 115.00$ 2,530.00$ 100.00$ 2,200.00$ 350.00$ 7,700.00$ 660.00$ 14,520.00$ 250.00$ 5,500.00$ 50.00$ 1,100.00$ 300.00$ 6,600.00$ 275.00$ 6,050.00$ 24 INLET PROTECTIONEACH 1125.00$ 275.00$ 140.00$ 1,540.00$ 125.00$ 1,375.00$ 200.00$ 2,200.00$ 220.00$ 2,420.00$ 150.00$ 1,650.00$ 150.00$ 1,650.00$ 170.00$ 1,870.00$ 100.00$ 1,100.00$ 25 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 1205.00$ 600.00$ 0.01$ 1.20$ 1.00$ 120.00$ 40.00$ 4,800.00$ 67.00$ 8,040.00$ 70.00$ 8,400.00$ 10.00$ 1,200.00$ 10.00$ 1,200.00$ 50.00$ 6,000.00$ 26 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 TON 1205.00$ 600.00$ 0.01$ 1.20$ 1.00$ 120.00$ 40.00$ 4,800.00$ 33.00$ 3,960.00$ 70.00$ 8,400.00$ 10.00$ 1,200.00$ 10.00$ 1,200.00$ 50.00$ 6,000.00$ 27 FOUNDATION MATERIALCY 3525.00$ 875.00$ 25.00$ 875.00$ 15.00$ 525.00$ 1.00$ 35.00$ 66.00$ 2,310.00$ 25.00$ 875.00$ 66.00$ 2,310.00$ 87.00$ 3,045.00$ 35.00$ 1,225.00$ 28 EXPLORATORY EXCAVATIONEACH 4100.00$ 400.00$ 500.00$ 2,000.00$ 500.00$ 2,000.00$ 250.00$ 1,000.00$ 680.00$ 2,720.00$ 100.00$ 400.00$ 750.00$ 3,000.00$ 1,200.00$ 4,800.00$ 500.00$ 2,000.00$ 29 PREPARATION OF BASESY 8,6000.75$ 6,450.00$ 0.80$ 6,880.00$ 0.75$ 6,450.00$ 1.25$ 10,750.00$ 0.88$ 7,568.00$ 1.25$ 10,750.00$ 1.00$ 8,600.00$ 1.00$ 8,600.00$ 1.00$ 8,600.00$ 30 CLASS D PATCHES, 3-INCHSY 71524.50$ 17,517.50$ 25.75$ 18,411.25$ 24.50$ 17,517.50$ 32.50$ 23,237.50$ 48.00$ 34,320.00$ 32.50$ 23,237.50$ 29.00$ 20,735.00$ 26.50$ 18,947.50$ 28.00$ 20,020.00$ 31 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 8111.50$ 1,216.50$ 3.00$ 2,433.00$ 2.50$ 2,027.50$ 1.50$ 1,216.50$ 4.00$ 3,244.00$ 1.50$ 1,216.50$ 1.00$ 811.00$ 3.00$ 2,433.00$ 1.50$ 1,216.50$ 32 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CY 2735.00$ 1,365.00$ 20.00$ 5,460.00$ 20.00$ 5,460.00$ 43.00$ 11,739.00$ 43.00$ 11,739.00$ 43.00$ 11,739.00$ 25.00$ 6,825.00$ 36.00$ 9,828.00$ 30.00$ 8,190.00$ 33 AGGREGATE SUBGRADE IMPROVEMENT CY 2735.00$ 1,365.00$ 50.00$ 13,650.00$ 28.00$ 7,644.00$ 48.00$ 13,104.00$ 46.00$ 12,558.00$ 48.00$ 13,104.00$ 25.00$ 6,825.00$ 59.50$ 16,243.50$ 30.00$ 8,190.00$ 34 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SY 14214.25$ 2,023.50$ 14.91$ 2,117.22$ 14.20$ 2,016.40$ 35.00$ 4,970.00$ 17.00$ 2,414.00$ 35.00$ 4,970.00$ 17.00$ 2,414.00$ 15.00$ 2,130.00$ 25.00$ 3,550.00$ 35 HOT-MIX ASPHALT SURFACE REMOVAL, 2-INCH SY 3,1602.25$ 7,110.00$ 2.37$ 7,489.20$ 2.25$ 7,110.00$ 3.25$ 10,270.00$ 2.60$ 8,216.00$ 3.25$ 10,270.00$ 2.50$ 7,900.00$ 2.50$ 7,900.00$ 4.00$ 12,640.00$ 36 HOT-MIX ASPHALT SURFACE REMOVAL, 4-INCH SY 6,5064.00$ 26,024.00$ 4.20$ 27,325.20$ 4.00$ 26,024.00$ 4.45$ 28,951.70$ 4.40$ 28,626.40$ 4.45$ 28,951.70$ 4.50$ 29,277.00$ 4.50$ 29,277.00$ 6.00$ 39,036.00$ 37 HOT-MIX ASPHALT SURFACE REMOVAL - FULL DEPTH WATER MAIN TRENCH SY 2,093-$ -$ 16.00$ 33,488.00$ 1.52$ 3,181.36$ 4.60$ 9,627.80$ 11.00$ 23,023.00$ 4.60$ 9,627.80$ 4.50$ 9,418.50$ 11.50$ 24,069.50$ 10.00$ 20,930.00$ 38 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SY 2,8562.50$ 7,140.00$ 2.63$ 7,511.28$ 2.50$ 7,140.00$ 2.60$ 7,425.60$ 2.83$ 8,082.48$ 2.60$ 7,425.60$ 3.00$ 8,568.00$ 3.00$ 8,568.00$ 5.00$ 14,280.00$ 39 BITMINOUS MATERIALS (PRIME COAT) LBS 18,5900.01$ 185.90$ 0.02$ 371.80$ 0.01$ 185.90$ 0.01$ 185.90$ 0.01$ 185.90$ 0.01$ 185.90$ 0.01$ 185.90$ 0.01$ 185.90$ 0.50$ 9,295.00$ 40 BITMINOUS MATERIALS (TACK COAT) LBS 4,5150.01$ 45.15$ 0.02$ 90.30$ 0.01$ 45.15$ 0.01$ 45.15$ 0.01$ 45.15$ 0.01$ 45.15$ 0.01$ 45.15$ 0.01$ 45.15$ 0.50$ 2,257.50$ 41 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50, 1.5-2-INCH TON 1,34074.50$ 99,830.00$ 78.23$ 104,828.20$ 74.50$ 99,830.00$ 97.00$ 129,980.00$ 84.00$ 112,560.00$ 97.00$ 129,980.00$ 85.00$ 113,900.00$ 80.50$ 107,870.00$ 72.00$ 96,480.00$ 42 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50, 1.5-INCH TON 25085.00$ 21,250.00$ 89.25$ 22,312.50$ 85.00$ 21,250.00$ 90.00$ 22,500.00$ 95.00$ 23,750.00$ 90.00$ 22,500.00$ 95.00$ 23,750.00$ 92.00$ 23,000.00$ 72.00$ 18,000.00$ 43 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 2.5-INCH TON 1,19571.00$ 84,845.00$ 74.55$ 89,087.25$ 71.00$ 84,845.00$ 86.00$ 102,770.00$ 81.00$ 96,795.00$ 86.00$ 102,770.00$ 81.00$ 96,795.00$ 74.50$ 89,027.50$ 80.00$ 95,600.00$ 44 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 38142.75$ 16,287.75$ 44.92$ 17,114.52$ 45.00$ 17,145.00$ 37.50$ 14,287.50$ 40.00$ 15,240.00$ 36.00$ 13,716.00$ 50.00$ 19,050.00$ 40.50$ 15,430.50$ 40.00$ 15,240.00$ 45 SIDEWALK REMOVALSF 12,7761.25$ 15,970.00$ 1.16$ 14,820.16$ 1.10$ 14,053.60$ 2.00$ 25,552.00$ 1.00$ 12,776.00$ 1.25$ 15,970.00$ 3.00$ 38,328.00$ 4.25$ 54,298.00$ 1.50$ 19,164.00$ 46 PORTLAND CEMENT CONCRETE SIDEWALK 5-INCH SF 14,3487.50$ 107,610.00$ 7.72$ 110,766.56$ 7.55$ 108,327.40$ 7.50$ 107,610.00$ 7.00$ 100,436.00$ 7.45$ 106,892.60$ 8.00$ 114,784.00$ 8.00$ 114,784.00$ 7.00$ 100,436.00$ Minooka, IL 60447 Morris, IL 60450 4187 White Willow Rd 1555 Gramercy Place 52 Wheeler RoadSugar Grove, IL 60554Wauconda, IL 60084 Yorkville, IL 60560 Plano, IL 60545 Rockford, IL 61102 Elgin, IL 60120 Hillside, IL 60162BUILDERS PAVING, LLC SUPERIOR EXCAVATING, CO. CONLEY EXCAVATING, INC. ENGINEER'S ESTIMATE1000 N. Rand Rd, Suite 116 1211 Deer Street 217 W. John Street 903 Daisyfield Rd 1200 Gasket Drive 4401 Roosevelt RdBID TABULATIONHOLIDAY SEWER & WATER CONST.WINNINGER EXCAVATING, INC. PERFORMANCE CONST & ENG STOKES EXCAVATING, INC. MARTAM CONSTRUCTIONBID TABULATION EAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 3/4/2022ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTMinooka, IL 60447 Morris, IL 60450 4187 White Willow Rd 1555 Gramercy Place 52 Wheeler RoadSugar Grove, IL 60554Wauconda, IL 60084 Yorkville, IL 60560 Plano, IL 60545 Rockford, IL 61102 Elgin, IL 60120 Hillside, IL 60162BUILDERS PAVING, LLC SUPERIOR EXCAVATING, CO. CONLEY EXCAVATING, INC. ENGINEER'S ESTIMATE1000 N. Rand Rd, Suite 116 1211 Deer Street 217 W. John Street 903 Daisyfield Rd 1200 Gasket Drive 4401 Roosevelt RdBID TABULATIONHOLIDAY SEWER & WATER CONST.WINNINGER EXCAVATING, INC. PERFORMANCE CONST & ENG STOKES EXCAVATING, INC. MARTAM CONSTRUCTIONBID TABULATION EAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLE47 DETECTABLE WARNINGSF 16829.00$ 4,872.00$ 30.45$ 5,115.60$ 30.00$ 5,040.00$ 25.00$ 4,200.00$ 30.00$ 5,040.00$ 30.00$ 5,040.00$ 35.00$ 5,880.00$ 32.00$ 5,376.00$ 25.00$ 4,200.00$ 48 SANITARY MANHOLE TO BE ADJUSTED EACH 11950.00$ 10,450.00$ 1,275.00$ 14,025.00$ 900.00$ 9,900.00$ 1,000.00$ 11,000.00$ 1,260.00$ 13,860.00$ 950.00$ 10,450.00$ 1,000.00$ 11,000.00$ 1,550.00$ 17,050.00$ 1,000.00$ 11,000.00$ 49 MANHOLE TO BE ADJUSTEDEACH 11500.00$ 5,500.00$ 475.00$ 5,225.00$ 600.00$ 6,600.00$ 600.00$ 6,600.00$ 560.00$ 6,160.00$ 500.00$ 5,500.00$ 500.00$ 5,500.00$ 925.00$ 10,175.00$ 500.00$ 5,500.00$ 50 INLET TO BE ADJUSTEDEACH 2500.00$ 1,000.00$ 380.00$ 760.00$ 350.00$ 700.00$ 200.00$ 400.00$ 510.00$ 1,020.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 925.00$ 1,850.00$ 300.00$ 600.00$ 51 INLET TO BE RECONSTRUCTED WITH NEW TYPE 11 FRAME AND GRATE EACH 41,000.00$ 4,000.00$ 425.00$ 1,700.00$ 750.00$ 3,000.00$ 500.00$ 2,000.00$ 885.00$ 3,540.00$ 1,500.00$ 6,000.00$ 1,250.00$ 5,000.00$ 2,140.00$ 8,560.00$ 750.00$ 3,000.00$ 52 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SY 60048.00$ 28,800.00$ 50.40$ 30,240.00$ 48.00$ 28,800.00$ 36.50$ 21,900.00$ 60.00$ 36,000.00$ 36.50$ 21,900.00$ 55.00$ 33,000.00$ 62.00$ 37,200.00$ 45.00$ 27,000.00$ 53 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SY 4497.50$ 4,290.00$ 102.38$ 4,504.72$ 90.00$ 3,960.00$ 80.00$ 3,520.00$ 94.00$ 4,136.00$ 85.00$ 3,740.00$ 98.00$ 4,312.00$ 162.00$ 7,128.00$ 100.00$ 4,400.00$ 54 AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SY 1725.00$ 425.00$ 40.00$ 680.00$ 30.00$ 510.00$ 35.00$ 595.00$ 44.00$ 748.00$ 42.50$ 722.50$ 12.00$ 204.00$ 75.00$ 1,275.00$ 10.00$ 170.00$ 55 THERMOPLASTIC PAVEMENT MARKING LINE - 4" LF 18012.00$ 2,160.00$ 20.43$ 3,677.40$ 10.00$ 1,800.00$ 12.00$ 2,160.00$ 25.00$ 4,500.00$ 12.00$ 2,160.00$ 5.00$ 900.00$ 35.00$ 6,300.00$ 9.00$ 1,620.00$ 56 ROADWAY EDGE SEALINGLF 3,4820.75$ 2,611.50$ 0.70$ 2,437.40$ 0.60$ 2,089.20$ 1.15$ 4,004.30$ 0.75$ 2,611.50$ 1.15$ 4,004.30$ 1.00$ 3,482.00$ 1.00$ 3,482.00$ 2.50$ 8,705.00$ 57 MAILBOX TO BE REMOVED AND REPLACED EACH 2155.50$ 311.00$ 75.00$ 150.00$ 250.00$ 500.00$ 100.00$ 200.00$ 360.00$ 720.00$ 250.00$ 500.00$ 250.00$ 500.00$ 500.00$ 1,000.00$ 450.00$ 900.00$ 58 SIGN TO BE REMOVED AND RESET EACH 1261.33$ 261.33$ 75.00$ 75.00$ 200.00$ 200.00$ 25.00$ 25.00$ 280.00$ 280.00$ 200.00$ 200.00$ 250.00$ 250.00$ 500.00$ 500.00$ 200.00$ 200.00$ 59 RESTORATIONSY 1,9008.00$ 15,200.00$ 11.00$ 20,900.00$ 9.00$ 17,100.00$ 9.00$ 17,100.00$ 11.00$ 20,900.00$ 9.00$ 17,100.00$ 10.50$ 19,950.00$ 12.75$ 24,225.00$ 11.00$ 20,900.00$ 60 TRAFFIC CONTROL AND PROTECTION LS 143,500.00$ 43,500.00$ 16,000.00$ 16,000.00$ 50,778.99$ 50,778.99$ 20,000.00$ 20,000.00$ 65,000.00$ 65,000.00$ 95,504.25$ 95,504.25$ 60,000.00$ 60,000.00$ 10,000.00$ 10,000.00$ 35,000.00$ 35,000.00$ 61 ALLOWANCE - ITEMS ORDERED BE THE ENGINEER UNIT 25,0001.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ 1.00$ 25,000.00$ BASE BID TOTAL (ITEMS 1-61)1,111,222.33$ 1,148,998.41$ 1,198,777.00$ 1,234,549.95$ 1,284,802.43$ 1,303,909.00$ 1,320,226.55$ 1,345,193.05$ 1,163,750.00$ ABOVE/BELOW ENGINEERS ESTIMATE-4.51% -1.27% 3.01% 6.08% 10.40% 12.04% 13.45% 15.59% -CORRECTED NUMBERS FROM BIDENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Somonauk River Main WooddaleWacker WoodlandWalnut Martin JeffersonVictoria Hydraulic Van Emmon Marie HeustisMillAppletree Center ChurchTowerSandersWorsleyOakwoodMcHughWoodworthSpring Elm ColtonBruellBristolLibertyJackson FreemontPark Bridge0 1,000 Feet Engineering Enterprises 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 EAST MAIN STREETIMPROVEMENTSLOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2022 YO2124 YO2124- E Main Street Water Main.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ MJT ³ PROJECT LOCATION Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2022-23 East Main Street Water Main Improvements – Construction Engineering Agreement City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-23 Majority Approval East Main Street Improvements – Construction Engineering Agreement Bart Olson Administration Name Department Summary Approval of a construction engineering agreement with EEI for the E Main Street watermain improvement project. Background This item was last discussed in July 2021 when the City Council approved a design engineering agreement for the E Main St watermain improvement project. Since then, the E Main St watermain project has been designed and bid out, and is up for discussion at the March PW meeting. Accordingly, EEI has prepared a construction engineering agreement for the City Council’s consideration. This contract is included in the FY 23 budget. The attached construction engineering agreement contains an estimated $106,908 total value, which will be charged at hourly rates. Recommendation Staff recommends approval of a construction engineering agreement with EEI for the E Main Street watermain improvement project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 10, 2022 Subject: E Main St construction engineering agreement with EEI East Main Street Improvements United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Construction engineering will be provided for approximately 2,320 linear feet of 8-inch water main improvements on E. Main Street. In addition, the street will be milled and resurfaced from IL Route 47 to Bruell, Liberty Street south of East Main Street, Worsley Street, Bruell Street south of East Main Street, and Wooddale Drive and sidewalk replaced along East Main Street (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $106,908. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. East Main Street Improvements United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). East Main Street Improvements United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal East Main Street Improvements United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally East Main Street Improvements United City of Yorkville Professional Services Agreement Construction Engineering or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2022. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services East Main Street Improvements United City of Yorkville The United City of Yorkville intends to install approximately 2,320 of 8-inch water main and related appurtenances including paving and sidewalk improvements on East Main Street. Additionally, Liberty Street south of East Main Street, Worsley Street, Bruell Street south of East Main Street, and Wooddale Drive will be milled and resurfaced. Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Water Main and Sidewalk • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Staked Water Main and Sidewalk Layout • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Geotechnical Testing for Quality Assurance The above scope for “East Main Street Improvements” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ENTITY:ADMIN. WORKPRINCIPAL SENIORSENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECTPROJECT PROJECTPROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGERENGINEER TECHNICIANMANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN I ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $228 $223 $183 $139 $216 $194 $159 $159 $149 $70CONSTRUCTION ENGINEERING3.1 Contract Administration20 - 34 40 1 - - - - - 95 16,558$ 3.2 Construction Layout and Record Drawings- - 1 2 - 9 45 5 - - 62 10,157$ 3.3 Observation and Documentation2 - 60 463 - - - - - - 525 75,793$ Construction Engineering Subtotal: 22 - 95 505 1 9 45 5 - - 682 102,508$ PROJECT TOTAL: 22 - 95 505 1 9 45 5 - - 682 102,508 Printing = -$ 92,596$ Mileage = 400$ 9,117$ Material Testing = 4,000$ 795$ -$ -$ DIRECT EXPENSES = 4,400$ 102,508$ 106,908$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2021\YO2124-P E. Main Street Improvements\PSA\Construction PSA\[04. Attachment C - Level of Effort - Phase III.xlsx]Fee SummaryESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST FORPROFESSIONAL ENGINEERING SERVICES FORATTACHMENT CEAST MAIN STREET IMPROVEMENTSUnited City of YorkvillePROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARYEnvironmental Assessment = WORKYear:ITEMMonth:NO. WORK ITEM Week Starting:12341234123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation - Water Main, Paving, Sidewalk3.3 Observation and Documentation - Restoration\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2021\YO2124-P E. Main Street Improvements\PSA\Construction PSA\[05. Attachment D - Project Schedule.xls]Schedule - ConstructionProject Management & QC/QA Surveying/LayoutMeeting(s) ConstructionAnticipated Schedule:Pre Construction Meeting 5/20/2022Construction Start 6/1/20228/19/202210/14/2022Final Completion Date for RestorationJuly August September2022LegendMarch April May JuneATTACHMENT DANTICIPATED PROJECT SCHEDULEEAST MAIN STREET IMPROVEMENTSUNITED CITY OF YORKVILLESubstantial Completion Date for Water MainOctober Somonauk River Main WooddaleWacker WoodlandWalnut Martin JeffersonVictoria Hydraulic Van Emmon Marie HeustisMillAppletree Center ChurchTowerSandersWorsleyOakwoodMcHughWoodworthSpring Elm ColtonBruellBristolLibertyJackson FreemontPark Bridge0 1,000 Feet Engineering Enterprises 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 EAST MAIN STREETIMPROVEMENTSLOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2022 YO2124 YO2124- E Main Street Water Main.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ MJT ³ PROJECT LOCATION Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #5 Tracking Number PW 2022-26 Fox Hill Subdivision Roadway Improvements – Pavement Condition Update City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-26 Majority Approval of Recommendations Update and Confirmation of Recommendations Brad Sanderson Engineering Name Department Background The City entered into an agreement with D Construction on June 18, 2021. A preconstruction conference was held on July 28, 2021. D commenced construction on August 26, 2021. Discussion During the placement of the final surface course, a situation involving low density tests, fractured aggregate in the pavement, and cosmetic defects led to the questioning of the quality of the new asphalt pavement. During the placement, the following conditions were observed: • Quality control (D Construction) and quality assurance (Rubino Engineering) were recording low density readings. • To compensate for the low-density readings, D Construction had started rolling the asphalt more than standard practice. Due to the increased numbers of passes, this led to some of the aggregate on the surface of the asphalt to fracture/break. • In addition, cosmetic defects were found in the pavement including visible roller lines, uneven joints and centerlines, and uneven pavement. The underlining concern with all the above is whether the issues would result in shortening the expected life of the pavement. Conditions observed and subsequent testing and potential actions are summarized below: ISSUE LEVEL OF TESTING POST CONSTRUCTION CONCLUSION Low Density Readings Density Cores Non-Compliant, Within IDOT Tolerance Fractured Aggregate Asphalt Content (Density Cores) Compliant Cosmetic Defects Surface Test and Visual Inspection Deficient Items will be Addressed as Part of the Punchlist Process Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI Eric Dhuse, Director of Public Works CC: Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: March 10, 2022 Subject: Fox Hill Sub. Roadway Improvements – Pavement Condition Update Additionally, D Construction did not substantially complete work until after the completion date of October 29, 2021. Paving was completed by November 1, 2021 and installation of sod was completed by December 1, 2021. EEI and Public Works had recommended that D Construction complete the pavement striping and edge sealing in the spring due to the pavement issues and weather conditions. The City may choose to collect liquidated damages for the work extending beyond the contract completion date. The calculation of those damages is as follows: D Construction was notified that liquidated damages would begin to accrue on November 1, 2021. Work was completed 31 days after the contract completion date on December 1, 2021. At $1,275 per calendar day past contract completion date, D Construction had accumulated a total of $39,525 of liquidated damages. Recommendations: At this time EEI and Public Works are recommending the following actions: 1. Update the punchlist to include any noted deficiencies, plus the following: a. Additional crack routing and filling to address centerline issues. b. The milling of the uneven joint at Diehl and Cottonwood Trail. c. The requirement of applying asphalt rejuvenator to the entire project. With addressing the above, we feel this will mitigate the potential for shortening the life of the pavement. 2. Collect the calculated liquidated damages in the full amount of $39,525. Fox Hill Roadway Improvements Summary of Asphalt Core Findings Density Testing Six pavement cores were taken at five potential problematic locations throughout the subdivision. D Construction (QC) tested three cores and Rubino Engineering (QA) had tested the three other cores (30 total). Core Location D Construction (QC) Test Result Rubino (QA) Test Result Average Spec. Minimum 1 92.5% 91.7% 92.1% 92.5% 2 92.3% 92.3% 92.3% 92.5% 3 93.0% 92.9% 93.0% 92.5% 4 92.0% 91.9% 92.0% 92.5% 5 91.6% 92.4% 92.0% 92.5% The cores were at the lower end of compliance (92.5%-97.45 according to Art.1030.09) when passing, and non-compliant in most cases (7 out of 10 averages). Per discussion with IDOT, they do accept density readings in the range of 90%-91% without penalty. Asphalt Content Cores taken at locations 4 and 5 were used to perform an AC content test. The target AC content is 5.8% - 6.1%. Core Location D Construction (QC)Test Result Rubino (QA)Test Result Average Spec. Minimum 4 & 5 5.9% 5.7% 5.8% 5.8% !( !( !( !( !( Chestnut CirRena LnStoneridgeCirChestnut CtC o t t o n w o o d C t John StJohn St Sycamore RdChestnut Ln S e q u o i aCirWhitePine CtStoneridge CtDi e h l F a r m Rd CarolynCtC y p r e s sLn ChestnutCirEldamain RdCottonwood Trl Willow WayEvergreen LnAspen Ln W Veterans Pkwy W Veterans Pkwy Legend !(Core Locations Fox Hill Subdivision Boundary Paved Wednesday 10/27 Paved Saturday 10/30 WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: NOVEMBER 2021 YO2036 YO2025 Fox Hill Project Paved Date.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 0 600 1,200300Feet CORE LOCATION NO. 3(SOUTHBOUND LANE)DIEHL FARM ROADNORTH OF CYPRESS LANE CORE LOCATION NO. 5(EASTBOUND LANE)JOHN STREETEAST OF SYCAMORE ROAD CORE LOCATION NO. 2(OUTSIDE LANE)1624 COTTONWOOD TRAIL CORE LOCATION NO. 4(JOHN STREET MAIN LINE PAVEMENT SOUTHBOUND LANE)JOHN STREET/WILLOW WAYINTERSECTION CORE LOCATION NO. 1(OUTSIDE LANE)1206 EVERGREEN LANE Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #6 Tracking Number PW 2022-29 Invitation to Bid Award for Street Light Heads, Arms and Poles. City Council – March 22, 2022 PW – 03/15/22 Moved forward to City Council agenda. PW 2022-29 Majority Approval Discussion of the Invitation to Bid results from the Street Light Heads, Arms, and Poles. Shanel Gayle Purchasing Name Department Summary Discussion of the Invitation to Bid results from the Street Light Heads, Arms, and Poles Purchase. Background On February 11, 2022, staff released an Invitation to Bid for Street Light Heads, Arms, and Poles purchase for the Public Works Department to install 25 streetlights in the Fox Hill Subdivision. This will be the first phase of street light installation; the second phase will be in FY23 with installation of another 25 streetlights. The bids were opened on February 25, 2022, with four bid submittals. The prospective awardee is Amperage Electrical Supply, located in Roselle, Illinois, with the bid amount of $80,534.00, $5,000 under the budgeted amount. Production Distribution, located in Chicago, Illinois, submitted the lowest bid of $66,871.75. Production Distribution's specifications for the light pole alternates were deemed unacceptable, as they provided a pole brand and spec that were not what was requested. The lead time on light poles is at 12-19 weeks from date of order. Currently, the Public Works Department intends to begin streetlight replacement projects as soon as materials are available. Recommendation Staff recommends authorizing the contract for the materials purchase for Street Light Heads, Arms and Poles with Amperage Electrical Supply, of Roselle, Illinois in an amount not to exceed $80,534.00. Attachments • Resolution • Exhibit A –Amperage Electrical Supply Contract • Exhibit B – Bid Tabulation Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works Shanel Gayle, Purchasing Manager CC: Bart Olson, Administrator Date: March 15, 2022 Subject: Invitation to Bid Award for Street Light Heads, Arms, and Poles Resolution No. 2022-____ Page 1 Resolution No. 2022-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING A CONTRACT FOR STREET LIGHT HEADS, ARMS, AND POLES WITH AMPERAGE ELECTRICAL SUPPLY, ROSELLE, ILLINOIS IN THE AMOUNT NOT TO EXCEED $80,534.00. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City has heretofore solicited an Invitation to Bid for the Street Light Heads, Arms and Poles (“Materials”); and WHEREAS, the City reviewed all responses and found Amperage Electrical Supply of Roselle, Illinois (the “Supplier”) to be the lowest responsible bidder for said Materials and is prepared to award the Supplier the Contract t for said Materials, in the form attached hereto, as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the CONTRACT FOR STREET LIGHT HEADS, ARMS, AND POLES by and between the City and Amperage Electrical Supply, attached hereto and made a part hereof by reference as Exhibit A, be and is hereby approved, and John Purcell, Mayor, and Jori Behland, City Clerk, be and are hereby authorized to execute said Contract on behalf of the United City of Yorkville. Section 2. Each section, clause, and provision of this Resolution shall be considered as separable, and the invalidity of one or more shall not have any effect upon the validity of other sections, clauses, or provisions of this Resolution Section 3. That this resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2022-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ MAYOR Attest: ______________________________ CITY CLERK UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 CONTRACT THIS CONTRACT made this _____ day of ______________, 2022, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “City” and _________________________________________ located at _________________________ hereinafter called the Supplier””. WITNESSETH: WHEREAS, the City has heretofore issued an Invitation to Bid for Street Light Heads, Arms and Poles in such numbers and specifications as provided therein (the “materials”); and WHEREAS, after a review of all of the responses to the Invitation to Bid, the City has found that the Supplier is the lowest responsible bidder for said materials and therefore, the City is prepared to award the Supplier this Contract for the Materials. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1.The Supplier agrees to furnish all materials, supplies, tools, and equipment as specified in the Invitation to Bid for Street Light Heads, Arms and Poles, General Conditions, Special Conditions, Specifications and Plans with such conditions and prices as submitted by the Supplier in the Bid Proposal, Bid Cost Sheet and Detailed Exception Sheet all of which are made a part hereof and herein called the “Contract Documents”. 2.The City will pay the Supplier in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ Mayor Attest: __________________________ City Clerk Tabulation Sheet Agency Name United City of Yorkville Bid Number ITB-22-6010-001-0-2022/SW Bid Name Street Light Heads, Arms, and Poles Bid Due Date 02/25/2022 10:00:00 Central Bid Opening Closed 4 responses found.online,  offline,  not submitting,  not received  Company Responded Address Bid Amount Alt Bid Amount Declared Attributes Documents Sent Complete 1 .Amperage  Electric 02/24/2022  16:14:34  Central 359 West  Irving Park  Road, Roselle, IL,  60172  $80534.4400 0.0000 Completed Supplier Response w/any required forms  2 .Graybar 02/24/2022  15:53:51  Central 900 Regency  Drive, Glendale  Heights, IL,  60139  $83961.5000 0.0000 Completed Supplier Response w/any required forms  3 .production  distribution 02/25/2022  09:03:28  Central 9511 S  DORCHESTER  AVE, Chicago, IL,  60628  $66871.7500 66871.7500 Completed Supplier Response w/any required forms  4 .Tiles in  Style, llc 02/24/2022  15:41:25  Central 16940  Vincennes  Ave, 16940  Vincennes  Ave, South  Holland, IL,  60473  $180150.0000 0.0000 Completed Supplier Response w/any required forms  Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: A discussion will take place at this meeting. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #1 Tracking Number ADM 2022-18 Intergovernmental Agreement for Facilities Manager City Council – March 22, 2022 ADM – 03/16/22 Move forward to City Council agenda. ADM 2022-18 None Informational Bart Olson Administration Name Department Summary Consideration of a renewal of the Facilities Manager intergovernmental agreement with Oswego. Background The City Council approved an intergovernmental agreement with Oswego in December 2017 to share a Facilities Manager position. Steve Raasch was hired shortly thereafter, and has successfully served in the role since then. The intergovernmental agreement expires at the end of 2022, with notice to terminate to Oswego due by the end of June. While we recommend extension of the intergovernmental agreement, we wanted to receive direction from the committee and City Council to proceed with renewal discussions far in advance of the termination notice date. The Facilities Manager is in charge of everything having to do with building construction and maintenance, including supervising the recently hired Building and Grounds Maintenance Worker II. The Facilities Manager position has evolved over the years, from inventorying and planning our very limited building maintenance funding and projects, to being the lead employee on the Prairie Pointe renovation project (among many other day-to-day duties). I have been extremely pleased with the position’s role in the organization and Steve’s management skills, particularly. As we seek to finish the Prairie Pointe renovation project and embark on a Public Works Facility construction project, this position will be more important than ever. In the past discussions on shared employees, there has been a deep focus on the back and forth work hours spent in each organization and making sure those hours are trued up and fair to each organization over time. Those meetings and discussions have been somewhat limited in the past two years due to the pandemic, but we are set to resume those detailed discussions in the next couple months, and certainly before the City Council would vote on the final intergovernmental agreement. Recommendation Staff is seeking direction from the City Council to proceed with negotiation on the extension of the Facilities Manager intergovernmental agreement, and acknowledgement that we do not anticipate terminating the agreement. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: March 10, 2022 Subject: Facilities Manager IGA renewal UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2017-74 ORDINANCE APPROVING AN 1NTERGOVERNMENT AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER Passed by the City Council of the United City of Yorkville,Kendall County,Illinois This 121 day of December,2017 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville,Kendall County,Illinois on December 21,2017. Ordinance No. 2017- T ORDINANCE APPROVING AN INTERGOVERNMENTAGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE,KENDALL COUNTY, ILLINOIS,REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a non-home rule municipality duly organized in accordance with the 1970 Constitution and the laws of the State of Illinois; and, WHEREAS,the Village of Oswego, Kendall and Will Counties, Illinois ("Oswego") and the United City of Yorkville, Kendall County, Illinois ("Yorkville") are prepared to enter into an intergovernmental agreement providing for the sharing of services pursuant to Section 5 of the Illinois Intergovernmental Cooperation Act (5 ILCS 220/5) in order to serve the operations of their respective governments in the most professional and cost efficient manner; and, WHEREAS, Oswego and Yorkville require the services of a "Facilities Manager" to manage the construction, repair and maintenance of their respective governmental facilities and have determined that the needs of both municipalities may be served by a single employee; and, WHEREAS, Oswego and Yorkville have agreed upon a job description and are prepared to jointly interview and select a person to fill the position as a"Facilities Manager" and share in the costs of training, wages, employment related taxes, insurance and benefits for this employee as well as reimbursements of travel and supplies, all as set forth in the Intergovernmental Agreement attached hereto. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois,that the: INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER" Ordinance No.2017- 1747 Page 2 attached hereto and made a part hereof is hereby approved; the Mayor and City Clerk are authorized to execute; and, the City Administrator is hereby authorized to proceed with any and all actions to implement its terms. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this 12. day of De C Z`cki b-er A.D. 2017. Ze 74,/), City Clerk CARLO COLOSIMO KEN KOCH JACKIE MILSCHEWSKI ARDEN JOE PLOCHER 1 1 CHRIS FUNKHOUSER JOEL FRIEDERS SEAVER TARULIS I ALEX HERNANDEZ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 19 day of EGEr_'te A.D. 2017. 27 1P:ra' Mayor I Attest: City C erk Ordinance No.2017- 71i Page 3 Exhibit A INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER This Agreement is entered into this !gMday of 1)EC. - , 2017, by and between Village of Oswego ("OSWEGO") and the United City of Yorkville("Yorkville"), collectively referred to as the "parties." WHEREAS, OSWEGO is a home rule unit of local government organized and existing under the laws of the State of Illinois; and, WHEREAS, Yorkville is a non-home rule unit of local government organized and existing under the laws of the State of Illinois; and, WHEREAS, in addition to other powers possessed by the parties, this Agreement is entered into pursuant to Article VII of the Illinois Constitution and pursuant to the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/3, et. seq. WHEREAS, the parties wish to share the services of a Facilities Manager who will direct the operation and maintenance of the municipal buildings; and, WHEREAS, a professional Facilities Manager will manage the budget, capital planning and contracts related to facility construction, repair and maintenance; and, WHEREAS, employing a professional Facilities Manager is intended to result in streamlined maintenance and repair of the municipal buildings; and, WHEREAS, OSWEGO agrees to employ the Facilities Manager and YORKVILLE will share fifty percent(50%) of all costs associated with the employment of Facilities Manager. NOW, THEREFORE, in consideration of the foregoing and of the mutual promises and obligations expressed herein and other good and valuable consideration, the sufficiency, adequacy and receipt of which are hereby acknowledged, IT IS HEREBY AGREED by the parties as follows: 1. RECITALS The parties acknowledge that the statements and representations made in the foregoing recitals are true and correct, and are hereby incorporated into this Agreement as if fully set forth in this Section 1. Employment The payment of wages to the employee and the accounting of liability and payment for all employment related taxes, insurance costs and benefit costs shall be the responsibility of OSWEGO. Page 1 of 2 Exhibit A Joint Hiring of Individual The parties agree to jointly hire a Facilities Manager through normal job posting avenues to be decided by the Oswego Administrator and agreed to by the Yorkville Administrator. OSWEGO will draft an advertisement and post the position. The Yorkville Administrator and the Oswego Administrator, or their designee,will jointly select potential candidates and both parties will be present for any interviews with prospective employees. The decision to select a prospective employee will be jointly made by the Yorkville Administrator and Oswego Administrator, or their designee. Cost Sharing OSWEGO and YORKVILLE agree to share evenly(fifty percent to each)all costs related to the wages, costs, and benefits for the employee. Costs shared shall include the bi-weekly salary, reimbursements, payroll taxes,workers compensation insurance,the cost of payroll services, insurance and benefits including, health, life, dental and retirement benefits,travel reimbursement or Village vehicle for work use. OSWEGO shall perform or cause to be performed,as part of OSWEGO's role as employer,all federal,state and local employment withholding and tax reporting obligations. OSWEGO shall also provide payroll service to the employee and cover the employee under a workers compensation insurance policy that meets all applicable laws and statutes and is issued by an Illinois licensed insurer. Said costs shall be paid in full by OSWEGO and upon receipt of proper documentation,reimbursed at fifty percent by YORKVILLE to OSWEGO as invoiced by OSWEGO. OSWEGO will provide for all typical offices supplies, specialized supplies, equipment and technology purchased for the purpose of managing purchasing process as agreed by OSWEGO and YORKVILLE and shared evenly. Costs incurred to provide services for either municipality and without the agreement of the other municipality shall be fully paid for by the municipality receiving the services. The rate of pay and budget for professional development training,memberships and resources will be agreed to between the Administrators or designees of OSWEGO and YORKVILLE. The employee shall be employed in accordance with the OSWEGO Personnel Policies Manual and other policies applicable to similarly situated employees in OSWEGO. The Facilities Manager shall have no entitlement to compensation or benefits applicable to employees of YORKVILLE and shall not be subject to YORKVILLE's personnel policies and practices. Additional costs not specifically outlined in this agreement will be discussed and agreed to between the Administrators or their designees. The Administrators recognize that the position may require significant travel within each individual municipality. The Administrators shall agree to either equally share the cost of travel for the Facilities Manager.If the Administrator's agree to issue the Facilities Manager a Village vehicle for work use, OSWEGO and YORKVILLE will each share fifty percent(50%)of the value of the issued vehicle. OSWEGO will invoice YORKVILLE the vehicle cost upon assigning the vehicle to the Facilities Manager,and share the cost of maintenance and repair of the vehicle. OSWEGO and YORKVILLE will share the profit of a disposed vehicle or transfer such profit to the purchase of a new vehicle for the Facilities Manager.If the Administrators agree to provide a mileage reimbursement or vehicle allowance to the Facilities Manager,the cost will be evenly divided. Page 2 of 2 Exhibit A If the required reimbursement payments are not made for any month due, OSWEGO will give notice to YORKVILLE and provide 30 days to cure. If the payment is not made within the time frame,the intergovernmental agreement is terminated. If OSWEGO elects to retain the employee,YORKVILLE will owe six months of pay. If OSWEGO elects to terminate the employee due to YORKVILLE's failure to pay, YORKVILLE will owe all unemployment costs. If the employee is terminated due to the dissolution of this agreement,the cost of unemployment insurance shall be divided. Assignment of Duties The duties of the employee shall be as provided in the job description(attached hereto and incorporated herein). The parties may modify the job description at any time by joint agreement. The assignment of the employee and the hours and working conditions for the employee shall be as agreed to by the Administrators or their designees, and generally in accordance with the job description attached. In the event of conflicting priorities,the Facilities Manager shall identify priority projects and submit to the Administrators or their designees to review. The Administrators or designees shall reach an agreement on the employees priorities based. The employee shall track hours worked by project and community on a weekly basis and remit to the Administrators or their designees. All Personnel rules of OSWEGO that are applicable to the employee shall continue to apply to the employee when the employee is assigned to perform services for YORKVILLE pursuant to the intergovernmental agreement. Discipline and/or Termination of Employment Discipline and termination of the employee shall be in accordance with the OSWEGO Personnel Policies Manual. The YORKVILLE Administrator or designee shall have the authority to recommend discipline up to and including termination to the OSWEGO Administrator or designee who shall have the final authority to impose discipline. Indemnify and Hold Harmless A. Any actions or duties taken,performed or omitted by the Facilties Manager on behalf of or with respect to a Municipality shall not create liability to the other Municipality. Nevertheless, in the event that a Municipality is made a defendant in a lawsuit hereinafter,the "Defendant Municipality") as a result of actions or duties taken, performed or omitted by the Facilities Manager while assigned to a particular municipality(hereinafter the"Indemnifying Municipality"), the Indemnifying Municipality shall indemnify the Defendant Municipality, as follows. Each Municipality hereby indemnifies and holds harmless the other Municipality against and from any liability, claim, cost, or expenses(including without limitation court costs and attorneys fees) resulting from,relating or with respect to, actions or duties taken,performed or omitted by the Facilities Manager acting as such on behalf of or with respect to the Indemnifying Municipality. Page 3 of 3 Exhibit A B. Any Workers' Compensation Claim made by the Purchasing Manager shall be paid under OSWEGO's Workers' Compensation Policy. If a significant claim is incurred, Yorkville shall share in a portion of the resulting premium increase for a term of five years. C. For any claims made by the Facilities Manager with respect to his/her employment, based on decisions implemented by OSWEGO following consultation with YORKVILLE , the liability, if any, for such claims shall be shared by the Municipality on the following basis: OSWEGO 50%and YORKVILLE 50%. A settlement offered for a claim with shared liability shall be agreed to by both Municipalities. The Municipality incurring such liability shall promptly issue an invoice to the other Municipality itemizing the payments to be reimbursed. The other Municipality shall pay the amount invoiced within sixty (60) days after receipt of the invoice. If any Municipality should learn or become aware of any claim or possible claim it shall notify the other Municipality immediately. For all other claims made by the Facilities Manager with respect to his/her employment based on the acts or omissions of a Municipality, such claims shall not create liability to the other Municipality. Each Municipality hereby indemnifies and holds harmless the other Municipality against and from any liability, claim, cost, or expenses (including without limitation court costs and attorney's fees)resulting from, relating or with respect to, actions taken or omissions of the Indemnifying Municipality. Term of Agreement A)The term of this intergovernmental agreement shall begin with the execution of this Agreement by both parties and shall remain in force and effect until December 31, 2022,unless terminated by either OSWEGO or YORKVILLE. Notice of intent to cancel this agreement by either party shall be served in writing at least six(6)months prior to the date of cancellation. B)This Agreement may also be terminated immediately if one party commits any material breach or material default in the performance of any obligation under this agreement(other than the payment of money)." Amendment Any terms or conditions of this Agreement may be deleted or altered only by written amendment or modification to this Agreement, duly executed by each Municipality. Severability If any provision of this Agreement shall be held or deemed to be, or shall in fact be inoperative or unenforceable in any particular case or in all cases for any reason, this shall not render the provision in question inoperative or unenforceable in any other case or circumstances, or render any other provisions herein contained invalid, inoperative, or unenforceable to any extent whatever. The invalidity of any one or more phrases, sentences, clauses or sections contained in the Agreement shall not affect the remaining portions of the Agreement or any part thereof. Page 4 of 4 Exhibit A Assignment/Binding Effect Neither party may assign its respective rights and duties hereunder except upon prior written consent of the other party. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective assigns, legal representatives and successors in interest. Post Termination Upon termination of this Agreement, OSWEGO must promptly deliver all final statements of YORKVILLE's allocated share of the personnel costs incurred through the date of termination for reimbursement as stated above. Provided,however,that monetary obligations that are incurred or accrued prior to the date of termination shall survive the termination of the Agreement and shall constitute continuing obligations until satisfied in full. Notices Notices to the parties shall be in writing and delivered by personal service or by the U.S.P.S. certified or registered mail,postage prepaid,to the parties at the following addresses: If to the Village: Village Administrator Village of Oswego 100 Parkers Mill Oswego, Illinois 60543 With a copy to: David Silverman Mahoney, Silverman and Cross 822 Infantry Drive, Suite 100 Joliet, Illinois 60435 If to the City: City Administrator United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 With a copy to : Kathleen Field Orr Kathleen Field Orr& Associates 53 West Jackson Blvd., Suite 964 Chicago, Illinois 60604 Either party may change the address for notices to such party by giving written notice to the other party. Notice given by personal service shall be effective upon the dated delivered notice, if delivered or the date of attempted delivery, if refused. Notice given by mail shall be effective on the third business day following the posting. Entire Agreement This Agreement contains the entire understanding of the parties with respect to the subject matter hereof and all prior or contemporaneous agreements, understandings, representations and statements,oral or Page 5 of 5 Exhibit A written,and merged herein. This Agreement may be modified only by written instrument executed by the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers on the above date at Yorkville, Illinois. Village of Oswego, Kendall and Will Counties, Illinois, a municipal corporation es OF Oso oaPOlq, 1-..%=By: I,G i G rE`': = Village 'resident If; SEAL 'o 7( * ..... . COUNfy+ Attest: Village Clerk United City of Yorkville, Kendall County, Illinois, a municipal corporation By: Mayor Attest: City Cler csc( OF yo ••.. Corporate I. • SEAL, • Page 6 of 6 Village of sviego POSITION DESCRIPTION Position Title: Facilities Manager Reports to: Village Administrator of Oswego and Yorkville or designee FLSA Status: Exempt Status: Regular Full-Time Grade: IX Hours of Work: Primarily regular dayshift office hours, with evening and weekend hours as needed. Statement of Duties Position performs duties related to the operation and maintenance of municipal buildings for the Village of Oswego and the United City of Yorkville in a collaborative arrangement. Professional and administrative duties in the planning, developing, and implementing of building maintenance services in accordance with best practices and legal guidelines. Position identifies shared purchasing and contracting opportunities in developing long-range building maintenance plans, as well as managing routine maintenance on municipal buildings. Supervision Works under the direction of an intergovernmental agreement between the Village of Oswego and United City of Yorkville under the direction of the respective Village Administrators or their designees. Position works in accordance with the applicable statutes of the State of Illinois and local municipal ordinances. Employee functions independently, referring specific problems to the supervisor only where clarification or interpretation of Village policy or procedure is required. Performs highly responsible functions of a complex and technical nature requiring the frequent exercise of judgment and initiative to ensure that facility maintenance planning maximizes public investment. Employee may provide direction to employees regarding building maintenance and work orders. Contracting and bidding processes are conducted in accordance with State and local laws and to accepted professional standards; employee works independently within established policies and procedures. Administration Facilities Manager Exempt 2017 1 Job Environment Work requires frequent contact with all Village and City departments, consultants and contractors, requiring administrative and technical knowledge, and ability to promote and protect the Village's best interests. Employee frequently directs contractors and employees on desired outcomes and deadlines. Contacts may require considerable skill in negotiation,resourcefulness and discretion in influencing decisions and behavior of others. Errors may result in financial loss, interruption in operations and/or exposing others to hazardous situations. Position Functions The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission ofspecific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to, or extension of the position. Essential Functions 1. Oversees the condition of all Village facilities, including cleaning, repair, general maintenance and facility improvements and expansions. Oversight includes but is not limited to construction,plumbing, HVAC, fire protection systems, ancillary building equipment, electrical, carpentry, and painting. 2. Conducts regular inspection of municipal buildings to assess condition and maintenance needs. Conducts regular building safety inspections. 3. Prepares and recommends annual update to respective the Building Maintenance Plans for the Village of Oswego and United City of Yorkville. Prepares capital planning budgets and justifications, including cost estimates and developing justification for capital investments. 4. Monitors and approves expenditures, grants, state and federal money used in the construction and maintenance of municipal facilities and related equipment. Recommends purchases of equipment and services. Notifies supervisor of emergency expenditures that exceed budget and in accordance with purchasing policy. 5. Manages the work of building maintenance contracts; evaluates responses to bids and recommends selection of contractor. Administers contract,approves payment and evaluates work performed. Administration Facilities Manager Exempt 2017 2 6. Responds to building emergencies and takes appropriate action. Maintains a Disaster and Evacuation Plan. 7. Seeks opportunities for service sharing,joint contracting or other innovative approaches to facilities maintenance that promote the efficiency and cost- effectiveness of municipal buildings. 8. Attends staff and governing board meetings as required and makes recommendations as assigned on subjects under discussion. 9. Performs other duties as required. Recommended Minimum Qualifications Physical and Mental Requirements Employee works in a moderately loud office and outdoors on loud work sites. Occupational hazards include exposure to outdoor weather conditions, high places, confined spaces, toxic or caustic chemicals, fumes or airborne particles, moving mechanical parts, risk of electric shock, and cave-ins. Employee is required to stand, walk, sit, talk, listen,use hands, climb, balance, stoop, kneel, and reach with hands and arms while performing duties. Employee frequently lifts up to 10 lbs., occasionally lifts up to 601bs., and seldom lifts up to or more than 100 lbs. Normal vision is required for the position. Equipment operated includes trucks in excess of 26,001 lbs., light trucks, automobile, heavy equipment, light equipment, medical equipment, pneumatic tools,power tools,hand tools, office machines and computers. Education and Experience Associate's degree plus three to five years' work experience in building maintenance, facility management, construction management or related activity or an equivalent combination of education and experience required. Management experience, including contract negotiation and budgeting, or demonstrated proficiency also required. Valid driver's license required. Knowledge, Skills and Abilities A candidate for this position should have knowledge of: Knowledge of municipal government functions and practices. Considerable knowledge of general management and organization principles and practices. Ability to direct and supervise personnel. Knowledge of building, grounds, and facilities repair, renovation and construction techniques. Administration Facilities Manager Exempt 2017 3 Working knowledge of current materials, methods, tools and equipment used in building trades (carpentry electrical,painting,plumbing, and HVAC). Familiarity with HazMat, ADA and OSHA laws and associated regulations. Skill in: Building maintenance cost estimating and budgeting. Working with people including persuasive communication and interpersonal skills as it applies to vendors,municipal staff and the general public. Grammar and business writing/correspondence Planning and prioritizing work And ability to: Use plan, organize and coordinate work practices relating to building maintenance. Work independently and efficiently Keep information and records organized and to pay attention to detail Manage multiple tasks in a detailed, efficient manner Administration Facilities Manager Exempt 2017 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Administration Committee #2 Tracking Number ADM 2022-19 Proposed Water Rates and Sewer Maintenance Fee Increases – FY 2023 City Council – March 22, 2022 ADM – 03/16/22 Moved forward to City Council agenda. ADM 2022-19 Majority Approval Rob Fredrickson Finance Name Department Summary Approval of water rate and sewer maintenance fee increases, as proposed in the Fiscal Year 2023 budget document. Background This item was last discussed at the March 8th City Council meeting in conjunction with the FY 23 budget presentation. Water Rates Water rates were last amended by City Council in April of 2014 (Ord. 2014-14) and were set to a five-year schedule, as shown below. The current rates of $17 + $4.30 have been in place since May 1, 2016 (FY 17). Fiscal Year Water Rates (Bi-monthly charge for 350 cu. ft. + volume rate for every 100 cu. ft. over 350 cu. ft. 2014 $13.11 + $2.38 2015 $14.00 + $2.97 2016 $16.00 + $3.65 (amended per Ord. 2015-22 – base fee increased from $15 to $16) 2017 $17.00 + $4.30 2018 $17.00 + $4.30 2019 $17.00 + $4.30 As you may recall, in December of 2021 Council identified the DuPage Water Commission Lake Michigan water source as the preferred option for the City’s long-term water supply. Since that time, staff has been compiling the long-term capital improvement plans and budget estimates and has determined that three related components should be funded in the upcoming budget year (FY 23), as identified below. Each of these components will be the sole responsibility of Yorkville and there are not available grant or loan programs to offset these future costs.  the IDNR Lake Michigan withdrawal permit application (previously approved by City Council)  a preliminary engineering agreement with EEI (to be reviewed in Spring 2022)  a corrosion control study (to be reviewed in Spring/Summer 2022) These studies have been included into the five-year budget proposal along with the City’s normal, extensive water capital program. In order to finance these necessary capital items and the Lake Michigan study pieces, staff proposes to begin phasing in water rate increases starting in FY 23 as identified below:  Increase the bi-monthly base rate for the first 350 cubic feet of water used by $7, from $17 to $24, beginning on September 1, 2022. This increase will be broadly disseminated to every residential and commercial account in the City at a flat rate of $3.50 per month. This increase would result in an individual annualized increase of $28 ($7 x 4 billing cycles) over the course of FY 23 and projected pro rata incremental revenues of ~$210,000, based on the City’s current number of utility accounts. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 9, 2022 Subject: Water Rates & Sewer Maintenance Fee Increases  Increase the bi-monthly volumetric (i.e., every 100 cubic feet of water used over 350 cubic feet) by $0.50, from $4.30 to $4.80, beginning on January 1, 2023. This increase in the volumetric rate is expected to generate proportional incremental revenues in FY 23 of ~$100,000, based on actual usage by utility billing customers over the last six billing cycles. Individual bi-monthly increases are estimated to fluctuate between $0 and $16 for those customers using between 0 and 3,600 cubic feet – which encapsulates approximately 90% of all utility billing customers in the City. Additional usage amounts and the corresponding projected increases are itemized below: o For ~11% of utility billing customers, this volumetric increase will have no impact, as they use less than 350 cubic feet in a billing cycle. o For approximately 47% of customers’ (those using between the minimum and 1,200 cubic feet per billing cycle), this volumetric increase will result in an additional $2.12 per month ($4.25 per billing cycle). o For about 31% of customers’ (those using between 1,201 cubic feet and 2,400 cubic feet per billing cycle), this volumetric increase will result in an additional $5.12 per month ($10.25 per billing cycle). o For 6% of customers’ (those using between 2,401 cubic feet and 3,600 cubic feet per billing cycle), this volumetric increase will result in an additional $8.12 per month ($16.25 per billing cycle). o The remaining ~5% of residences and businesses (those using greater than 3,600 cubic feet per billing cycle), this volumetric increase will result in varying costs. A large user (60,000 cubic feet per billing cycle) might see an average monthly increase of ~$300 ($600 per billing cycle), and the largest users (200,000 cubic feet to 300,000 cubic feet) might see an average increase of $500 to $700 per month ($1,000 to $1,400 per billing cycle). As discussed by the Mayor and staff during previous water source discussions, this proposed water rate increase is an interim step to a larger expected rate increase of $45 per month per household from current rates to fund the Lake Michigan water source project. This revenue source can be modeled and discussed at different base rates and volumetric rates as desired by the City Council. Please note that the studies referenced on the previous page are less than $500,000 in FY 23 and represent less than 1% of the total Lake Michigan capital expenditures needed in the next five years. City staff is still working through those capital components, the timing of each and the available funding sources to pay for the ~$95,000,000 necessary to complete the project. Staff expects to review the larger project rollout with City Council this Spring, as there are still much to be decided internally, with Oswego and Montgomery, and with the DuPage Water Commission. Sewer Maintenance Fees As presented in the FY 23 budget, Staff is proposing a nominal increase in the bi-monthly sewer maintenance fee of $0.63 (+3%), from $20.87 to $21.50. The current sewer maintenance fee has been set at $20.87 since May 1, 2018 (FY 19 – per Ord 2014-16). Staff believes that a marginal increase in the sewer maintenance fee is necessary to help finance FY 23 capital expenditures, debt service, developer commitments and to maintain Sewer Fund reserves at the City’s policy benchmark of 25% of total expenses and transfers. Recommendation Staff recommends approval of the attached ordinance. Ordinance No. 2022-____ Page 1 Ordinance No. 2022- _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS AMENDING WATER SERVICE RATES AND SEWER MAINTENANCE FEES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, expenses to be paid by the City’s water fund include operational expenses and expenses incurred in expansion of the water system, namely repayment of bonds; and, WHEREAS, in order to diminish the anticipated water fund deficit, the City now desires to increase the water service rates; and, WHEREAS, Mayor and City Council have determined that the fees established by this ordinance are reasonable to pay for the cost of providing such services. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 7 of Chapter 5, Section 7-5-5-1A2. of the Yorkville City Code is hereby amended to read as follows: “2. The water rates shall be: $24.00 up to 350 cubic feet of usage, effective September 1, 2022 $4.80 per 100 cubic feet of usage over 350 cubic feet, effective January 1, 2023.” Section 2. That Title 7, Chapter 6, Section 7-6-6-3A is hereby amended to read as follows: “A. Sanitary sewer service rates shall be twenty-one dollars and fifty cents ($21.50) bi-monthly, effective May 1, 2023.” Section 3. This Ordinance shall be in full force and effect on May 1, 2022 upon its passage, approval, and publication as provided by law. Ordinance No. 2022-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of _______________, 2022. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ CRAIG SOLING ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ MATT MAREK ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of _______________, 2022. ______________________________ MAYOR Attest: ___________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #6 Tracking Number CC 2021-04 Scientel Solutions LLC., Proposal for Security System City Council – March 22, 2022 Supermajority (6 out of 9) Approval Discussion Scientel Solutions LLC., Proposal for Security System at the New City Hall. Shanel Gayle Purchasing Name Department Summary Bid Summary of the Scientel Solutions, Security Proposal Background Earlier last year the City Council requested staff to obtain bids to renovate the property at 651 Prairie Point Drive, for it to become the new City Hall and Police Station. As part of this process, the purchase and installation of a security system. Cordogan Clark, who is the architect for the project, had Scientel Solutions, provide security consulting, and provide product and layout recommendations. Scientel worked with staff, to provide a comprehensive plan. The plan includes security cameras, card access system, and a security alarm system. Scientel’s proposal, includes all hardware, wiring and installation. The contract includes a one-year support and maintenance plan. Scientel Solution’s original proposal was $266,115.70, and staff were able to negotiate the total cost to $200,000.00, with no reduction in services. Since Scientel Solutions, was the security consultant for this project, since its inception, staff are recommending this proposal for consideration by the City Council, without a formal bid process. Drawing and specific equipment lists were not included in the packet, based on security concerns. Recommendations Staff recommends the review and approval of the Sciental Solutions Contract for $200,000.00. This purchase requires a super majority vote due to no bid purchasing processes. Attachments Resolution Exhibit A – Scientel Solutions Proposal Memorandum To: City Council From: Steve Raasch, Facilities Manager CC: Bart Olson, City Administrator, Shanel Gayle, Purchasing Manager Date: March 22, 2022 Subject: Prairie Point – Scientel Solutions Security Proposal Resolution No. 2022-____ Page 1 Resolution No. 2022-_____ A RESOLUTION APPROVING A CONTRACT FOR THE NEW CITY HALL SECURITY SYSTEM WITH SCIENTEL SOLUTIONS, LLC., OF AURORA, ILLINOIS IN AN AMOUNT NOT TO EXCEED $200,000.00. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, the City’s entered into an agreement with Cordogan Clark & Associates (“Consultant”) to obtain proposals for security systems as required for the New City Hall; and WHEREAS, the Consultant received a proposal dated March 14, 2022 (the “Proposal”) from Scientel Solutions, LLC., an Illinois limited liability company of Aurora, Illinois (the “Supplier”) for the security system with such scope and specifications as set forth therein; and WHEREAS, after a review of the Proposal, the Mayor and City Council has determined it is in the best interest of the City to accept the Proposal dated March 14, 2022 submitted by the Supplier as attached hereto and to waive the formal bidding process as permitted by Section 1-7- 3E.2 of the City Code upon two-thirds vote of the City Council. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the Proposal from Scientel Solutions, LLC., dated March 14, 2022 for attached hereto and made a part hereof by reference as Exhibit A, be and is hereby accepted; that the formal bidding process is hereby waived; and, John Purcell, Mayor, and Jori Behland, City Clerk, be and are hereby authorized to execute the Acceptance as attached to said Proposal on behalf of the United City of Yorkville. Section 2. That this resolution shall be in full force and effect upon its passage and approval as provided by law. Resolution No. 2022-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Proposal No. SCI00224v4 1 March 14, 2022 City of Yorkville, IL PD & City Hall Security March 14, 2022 V4 Submitted To: Steve Raasch Facilities Manager sraasch@yorkville.il.us City of Yorkville, IL Scientel Solutions, LLC. 2021 N. Eola Road Aurora, Illinois 60502 Dominick Liberio dliberio@scientelsolutions.com 630-310-2930 This proposal is valid for 30 days. Proposal No. SCI00224v4 2 March 14, 2022 Table of Contents 1. EXECUTIVE SUMMARY ................................................................................................. 3 2. SCOPE OF WORK ......................................................................................................... 3 3. SUPPORT AND MAINTENANCE (OPTIONAL) .................................................................. 9 4. ASSUMPTIONS ............................................................................................................ 9 5. GENERAL PROJECT RESPONSIBILITIES ........................................................................ 10 6. WARRANTY STATEMENT ........................................................................................... 12 7. PROJECT SCHEDULE ................................................................................................... 12 8. PRICING .................................................................................................................... 13 9. BILLING MILESTONES ................................................................................................ 13 10. ACCEPTANCE ............................................................................................................ 14 Proposal No. SCI00224v4 3 March 14, 2022 1.EXECUTIVE SUMMARY Scientel Solutions LLC (Scientel) prides itself in being The Universal Integrator - for all types of advanced technology solutions both locally and abroad. We do this through longstanding partnerships with the world’s leading technology companies. We are headquartered near you, in Western Illinois. Scientel has been designing, engineering, implementing, and maintaining network-based projects in both the Public and Private sectors for over 25 years. Your needs match our strengths. Part of that strength comes from an endless desire to learn, build, and share new technology; the other part can be attributed to delivering a superior product and ultimately a purely excellent customer experience. In doing this, we have partnered with networking, communications, and situational awareness technology leaders including Axis, Avigilon, Cambium, Milestone, Vigilant, Aruba, Fortinet and Cisco. Scientel is proposing a turnkey end-to-end Security System Implementation for the City of Yorkville, IL (Yorkville) in the attached document valued at $200,000.00. Scientel has also included a secondary pricing Option for the Facit Redaction software that is valued at $2,500 per year. Our proposed solution is designed specifically for Yorkville’s buildout of their new Police Department & City Hall by our highly skilled Scientel Security Engineering team. In the following pages, Scientel articulates in detail, your valued offering through our best- in-class design, engineering, implementation, and support. Scientel has certified engineers and technicians in all best of breeds in our proposal. 2.SCOPE OF WORK Scientel Solutions will conduct the following services for Yorkville. •Design Services: o Scientel has tailored this design specifically to meet Yorkville’s requirements for their new PD & City Hall: See PDF “03_11_22_Yorkville City Hall & Police Facility” for detailed drawings: Proposal No. SCI00224v4 8 March 14, 2022 •Access & Documentation Coordination: o Scientel will work with Yorkville’s POC to schedule access for each installation location. •Procurement, Staging, and Installation: o Scientel will procure, stage, and install the following for Yorkville: o Video System: (23 Cameras & 1 ACC Server as listed below) o Access Control System: (1 ACM Server & 39 access control doors as listed below) o Intrusion & Local Alarm Systems: Interview systems: •Support & Maintenance: (From Scientel’s Aurora Network Operations Center) o Provide maintenance service contract for one year at no cost. o Period of 12 months, starting at substantial completion. o Include routine maintenance visits and respond to service calls during normal working hours, within 1 business day. o Adjust and replace defective parts and components at no cost to owner assuming normal wear and tear. o Provide a 6 month and 12-month inspection and have owner sign off that system is in proper working order. •Closeout Services: o Scientel will provide Yorkville with a closeout package which will include: Installation photos Testing results Proposal No. SCI00224v4 9 March 14, 2022  Documentation with equipment information such as serial numbers, IP Addresses, login credentials, and warranty information.  CAD Drawing (if applicable) 3. SUPPORT AND MAINTENANCE (OPTIONAL) The Scientel Solutions Customer Lifecycle Management Program is designed to support this Wireless and Camera Installation. Following are key components to this program: • Our state-of-the-art NOC is located inside our Global Headquarters in Aurora, IL and is staffed by a team of highly qualified, local, engineers that can promptly respond to any issue that may arise. Having the team local compliments community awareness at the city, state, and regional levels. • When repots of an issue are received, the team quickly logs the ticket and assesses the situation for proper response. The team’s goal is to have the ticket logged and triaged within 15 minutes. This ensures that if it is not a quick resolution, the proper team is dispatched to complete the necessary resolution actions. • Team designated for call out and maintenance. • Our fleet contains numerous cargo vans, pick-up trucks, box trucks, and boom trucks that ensure we have equipment for any type of installation and maintenance. • Access to a 24x7 hotline for technical support to report any network issues that arise. • Ticket system to enter an outage notice or service request. • Annual preventative site visits that will include any necessary re-alignments of dish antennas and firmware updates. • Priority on call support to fix any hardware issues on a time and materials basis. • Three-year Support and Maintenance Plan that includes extended hardware warranties, 24/7 support. This proposal includes 1 year of Scientel’s Lifecycle Management Program, but upon customer request, can provide a quote for up to 5 years of support & maintenance. 4. ASSUMPTIONS • Scope of work allows for coordinated scheduled deployment and site access, any interruptions to project schedule may be subject to change order. • All conduit and raceway installation are to be completed by Yorkville prior to Scientel starting installation services. • All networking equipment is outside the scope of this project. • IP Scheme to be provided by customer. • Customer is responsible for any license or permit fees required by local ordinance • All work is to be performed during regular business hours, I.E., 8AM-5PM, Monday through Friday. • Power will be provided by customer within 10 feet of mounting locations. • Video retention is designed for 90 days based on a frame rate of 10 frames/second and the max resolution of each selected camera. • Interview room system is designed for 1 year of retention based on an assumption of 4 hours per recording per day. Proposal No. SCI00224v4 10 March 14, 2022 • Scientel will utilize existing Yorkville rack for server equipment. • There is sufficient rack space for all server equipment. • Sufficient wall space to be provided for all access control equipment. • This quote does not provide UPS, to be provided by others. • The contents of this proposal shall be considered company confidential and cannot be shared with anyone outside of the City of Yorkville without Scientel’s expressed written consent. 5. GENERAL PROJECT RESPONSIBILITIES Scientel Solutions Responsibilities Scientel will designate a Project Manager who will direct Scientel’s efforts and serve as the primary point of contact for the client. The Scientel Project Manager will have significant authority to make certain decisions relative to the project, on behalf of Scientel, and will have direct access to Scientel’s executive management for resolving problems beyond the Project Manager’s immediate authority. The responsibilities of the Scientel Project Manager include: • Participate with the client in daily progress review meetings and submit status reports that identify the activities of the previous review period, as well as activities planned for the upcoming review period, including an updated Project Schedule. Maintain project communications with the client’s Project Manager(s). • Participate in weekly conference calls or face-to-face meetings and issue a mutually agreed upon agenda for each call or meeting. • Manage the efforts of Scientel staff and coordinate activities with client’s project team members. • Measure, evaluate and report the progress against the Project Schedule. • Resolve deviations from the Project Schedule. • Monitor the project to ensure that support resources are available as scheduled and as identified in the contract. • Assume accountability for all Scientel contractor and subcontractor supplied tasks within the Project Schedule, if any. • Coordinate and oversee the installation of all hardware and software. • Review and administer change control procedures through the client’s Project Manager, commonly referenced as a “Project Change Request” (PCR), issued by the Scientel Project Manager. • Work with the client Manager(s) in designing and approving the format of an action item log to be used in conjunction with the Project Schedule. The purpose of the log is to identify outstanding issues, provide continual status updates on specific tasks and to identify responsibilities of the parties. • Prepare and submit regular status reports that identifies the activities and milestones completed in the previous month and activities planned for the current month and the next month, including progress and payment milestones, and an updated Project Schedule. Proposal No. SCI00224v4 11 March 14, 2022 • In the event that Scientel must replace or substitute a Project Manager, Scientel will immediately notify the client of such a change and will provide the client with a resume of the person Scientel intends to substitute or change. • Provide and coordinate lift trucks and trained/authorized operators as well as licensed electricians to install devices as required. If tower crews are required per the defined type of installation in the summary section, it is the responsibility of Scientel. • Provide wall penetrations, conduit, cable trays and other supporting equipment necessary for the routing of power, grounding, and networking cables. • Prepare Method of Procedure (MOP) request for all service affecting work activities. • Schedule on-site work activities affected by MOP approval(s) based on the work activity and time of day and day of the week restrictions designated in the approval. Customer Responsibilities The client will designate a Project Manager who will direct the client efforts and serve as the primary point of contact for Scientel. The client’s Project Manager(s) will have significant authority to make certain decisions relative to the project, on behalf of the client, and will have direct access to the client’s executive management for resolving problems beyond the Project Manager’s immediate authority. The responsibilities of the client’s Project Manager(s) include: • Maintain project communications with Scientel’s Project Manager. • Identify the efforts required of the client’s staff to meet the client task requirements and milestones in the Statement of Work and Project Schedule. • Measure and evaluate progress against the Project Schedule. • Monitor the project to ensure that support resources are available as scheduled. • Participate in Progress Reviews meetings. • Provide timely responses to issues related to project progress raised by Scientel’s Project Manager. • Approve and release payments in a timely manner predicated on project deliverables. • Ensure that all appropriate client personnel attend and actively participate in Progress Reviews, conference calls, and other project meetings. • Assign one or more personnel who will work with Scientel staff as needed for the duration of the project, including at least one system administrator. • Ensure acceptable Standard Change Request and Approval Letter(s) are approved by authorized signature(s). • Provide building access to Scientel personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Scientel personnel if required for access to client facilities. Access must be available after business hours where required by Scientel, or as necessary to meet the project schedule. • Provide any required parking permits to Scientel personnel for restricted access entry and/or parking. • Obtain all zoning, site access, and other permits (including, but not limited to, easements, impact studies, planning commission approval, variances, etc) necessary for this project and any other agreements required to gain use of sites. Proposal No. SCI00224v4 12 March 14, 2022 • Provide the appropriate fire inspection and building inspection certificates. • Provide adequate space, electrical power, communications lines, and environmental appropriations for the communications equipment to be installed by Scientel. • Review and approve or revise delivered design documents within ten days of submission. • The client must inform Scientel of all relevant rules, regulations, and requirements for installation. Should these conditions impact the project schedule and limit installation, the client may incur additional cost. 6. WARRANTY STATEMENT Scientel Solutions LLC warrants that work will be performed in accordance with sound engineering practice and professional standards, but makes no other warranty, express or implied including the merchantability. In the event of any error, omission, or other professional negligence or any breach of the above warranty of which Scientel Solutions LLC is notified in writing within 90 days after system acceptance, the sole and exclusive responsibility of Scientel Solutions LLC shall be to re-perform deficient work at its own expense, and Scientel Solutions LLC shall have no other liability whatsoever. In no event shall Scientel Solutions LLC be liable, whether in contract or tort, including negligence, for loss of profit, loss of product, loss of use, or for indirect, consequential or special damages. The liability of Scientel Solutions LLC for injury or damage to persons or property arising out of this work shall not exceed the lesser of the total amount received by Scientel Solutions LLC pursuant to this contract or $1,000,000, whether in contract or tort, including negligence and shall not extend to liability arising out of the negligence or other fault of the client. 7. PROJECT SCHEDULE Upon project award, Scientel will coordinate with Yorkville’s GC on the Project Implementation schedule. Proposal No. SCI00224v4 13 March 14, 2022 8.PRICING Product / Service Price Security Equipment: Surveillance, Access Control, Intrusion System, and Local Alarms Included Design, Configuration, and Installation of Security Equipment Included Interview Rooms (Equipment + Installation) Included Servers: (1) ACC Server, (1) ACM Server Included Cabling/Trimming for all Cameras, Access Controls, Intrusion System, Interview Rooms Included (1) Year Support and Maintenance Included TOTAL $200,000.00 Optional: Product / Service Price per Year Redaction Software for Video Exporting from Interview Rooms $ 2,500 per year 9.BILLING MILESTONES •30% on Purchase order •20% on detailed design •20% on equipment delivery •20% on installation completion •10% on System Acceptance Terms & Conditions: Scientel Solutions will accept a written Purchase Order (P.O.). Payment due 30 days after submission of invoice. This proposal is valid for 30 days. Proposal No. SCI00224v4 14 March 14, 2022 10. ACCEPTANCE If the above proposal and terms are accepted by the proposal recipient, please indicate as requested below. The completed document may be returned to Scientel with the necessary Purchase Order via email at dliberio@scientelsolutions.com City of Yorkville, IL Signature: _____________________ Date: ____/____/_______ Name (Print): _____________________ Title: ________________ THANK YOU FOR YOUR BUSINESS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #7 Tracking Number CC 2021-38 Water Study Update City Council – March 22, 2022 None Informational Bart Olson Administration Name Department 100 Parkers Mill •Oswego, IL 60543 •(630) 554-3618 Website: www.oswegoil.org AGENDA ITEM MEETING TYPE: Committee of the Whole MEETING DATE: March 15, 2022 SUBJECT: Real Estate Transfer Tax/Fee ACTION REQUESTED: 1.Direct staff to publish and hold a public hearing on a Resolution to submit to referendum the question of a proposed real estate transfer tax; and 2.Direct staff to bring back an Ordinance providing for certain refunds and/or exemptions of the tax. BOARD/COMMISSION REVIEW: N/A ACTION PREVIOUSLY TAKEN: Date of Action Meeting Type Action Taken 3/1/2022 COW Directed staff to bring back real estate transfer tax referendum question for further discussion DEPARTMENT: Finance SUBMITTED BY: Mark Horton, Finance Director FISCAL IMPACT: To be determined based on real estate transactions and eligible exemptions. BACKGROUND: The Village President requested staff to identify alternative revenue sources to provide funding for the costs of the Village connecting to Lake Michigan drinking water through the DuPage Water Commission. Total costs are still being determined. Staff was tasked with finding revenue sources which would be borne primarily from non-residents. At the March 1 Committee of the Whole meeting, the Village Board discussed the topic and requested staff to follow up on a couple of questions related to implementing a real estate transfer tax and report back at the next Village Board meeting. Transfer 3/15/2022 2 | P a g e DISCUSSION: The Village Board requested staff to determine which municipalities had a refund or exemption of the real estate transfer tax and what the revenue was used for. The following table provides the answers to these questions in summary. The revenue is most often recorded in the municipality’s General Fund with all other tax revenue received and used to support operations. Romeoville also uses a portion of the revenue to support their Recreation Fund. Glen Ellyn uses the revenue as a source for their Capital Fund and the City of Aurora uses the revenue as a source in the Debt Service Fund. Refunds and/or exemptions of the tax for residents who owned a residence and then sold that residence to purchase another residence within the municipality within a 12-month period are included in most of the municipality’s rules and procedures. Each community has slight variations of the language used for granting a refund or exempting the transaction to begin with. Exact wording of the refund or exemption will be finalized with the writing of the Ordinance to be considered on April 5. For now, staff would need to get direction on what the Village Board desires to allow for refunds or exempt transactions so that a draft Ordinance can be available before the public hearing is held. Staff prefers a tax exemption, rather than a rebate, for current residents who own a property, sell that property, and purchase a replacement property. See the attachment for example language used for refunds and a list of exemptions included in Ordinances in use already. For the purchase of a property by a current owner-occupied unit, staff recommends exemption language similar to Addison’s: Deeds where the grantee(s) thereof have continuously resided in an owner-occupied, single family detached or attached dwelling or condominium within the boundaries of the Village of Oswego for at least one year prior to the date of said deed and are purchasing another owner-occupied, single family detached or attached dwelling or condominium within the boundaries of the Village of Oswego. Proof, to the Village’s reasonable satisfaction, of the one-year residence period shall be provided by the grantee(s) claiming the exemption. Most municipalities still require an exempt stamp to be recorded on the deed and charge a fee for the exempt stamp of between $25 and $50 to cover the administrative burden for reviewing all the required documentation and approving the exemption. Included in the attachments are examples of what municipalities have adopted and have posted on their websites regarding the real estate transfer tax. You can see what is involved to receive the stamps for the property transactions and variations in what was adopted by each municipality. Transfer 3/15/2022 3 | P a g e Next Steps Section 5/8-3-19 of the Illinois Municipal Code expressly provides for home rule real estate transfer taxes, and lays out a clear process that must be followed prior to the imposition of a real estate transfer tax: Community Transfer Tax Buyer or Seller Amount Current FY Projected Revenue Municipal Fund Revenue Refunds/Exemptions Woodridge Yes Seller $2.50/$1,000 $542,000 General Seller of principal residence purchases another residence within 12 months of original transfer tax purchase date may get refund Bartlett Yes Seller $3.00/$1,000 $800,000 General Exempt if purchased and resided in home within 6 months or 12 months if purchased and sold properties Romeoville Yes Buyer $3.50/$1,000 $600,000 General & Rec Fund Refunded for residents only selling a home and buying another home in City within 12 months of each other Sycamore Yes Buyer $5.00/$1,000 $400,000 General Exempt if a resident for 12 consecutive months prior to purchase Addison Yes Buyer $2.50/$1,000 $555,000 General Exempt if continuously resided in owner occupied single family dwelling or condo in the Village for at least one year prior to purchase of new residence in Village Carol Stream Yes Seller $3.00/$1,000 General Refund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year within the last three years prior to sale and purchased new property as replacement and files for refund within one year of purchase Elk Grove Village Yes Seller $3.00/$1,000 $1,450,000 General Refund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year prior to purchase of new property as replacement and files for refund within one year of purchase. Also have a senior refund if age 65. Glen Ellyn Yes Seller $3.00/$1,000 $663,000 Capital Fund Refund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year within the last three years prior to sale and purchased new property as replacement and files for refund within one year of purchase Streamwood Yes Seller $3.00/$1,000 $550,000 General Exempt if continuously resided in owner occupied single family dwelling or condo in the Village for at least one year prior to purchase of new residence in Village Park Ridge Yes Seller $2.00/$1,000 $700,000 General Did not find Elmhurst Yes Seller $1.50/$1,000 $675,700 General Refunded if resident sold property within 180 days of purchasing another property within the City Aurora Yes Seller $3.00/$1,000 $3,000,000 Debt Service TBD Wheaton Yes Buyer $2.50/$1,000 $800,000 General Refunded if resident sold property within one year of purchasing another property within the City Naperville Yes Buyer $1.50/$1,000 $4,000,000 General TBD Bolingbrook Yes Buyer/ Seller $7.50/$1,001 $4,000,000 General If previously paid tax on home prior to sale, paid tax on purchase within one year of sale, filed application for refund within one year from sale or purchase Joliet Yes Buyer $3.00/$1,000 $4,000,001 General TBD Transfer 3/15/2022 4 | P a g e March 24th - Publish notice of public hearing (no less than 10 days, no more than 30 prior to the hearing). Oswego will publish on March 24th twelve days prior to the public hearing. o The Notice must be in the following form (underlined language added): Notice of Proposed Real Estate Transfer Tax for the Village of Oswego. A public hearing on a resolution to submit to referendum the question of a proposed real estate transfer tax for the Village of Oswego in an amount of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred will be held on April 5, 2022 at 7:00PM at the Village Hall Board Room, 100 Parkers Mill, Oswego, IL 60543. The current rate of real estate transfer tax imposed by the Village of Oswego is $0.00 per $1,000.00 of value. Any person desiring to appear at the public hearing and present testimony to the taxing district may do so. o Important Note: A notice including any additional information makes the notice invalid.65 ILCS 5/8-3-19(d). April 5 th - The Village Board must hold a public hearing on the Resolution to submit the question to referendum. At the public hearing, the Village Board is required to explain the reasons for the tax and accept testimony from the public. A copy of the proposed ordinance imposing the tax must be “made available before the hearing.” This Ordinance may be amended and adopted at a future date. -Following the public hearing, the Board must adopt a resolution submitting the proposition to voters. (65 ILCS 5/8-3-19, See also 10 ILCS 5/28-1) The ballot language must be (underlined language added): Shall the Village of Oswego impose a real estate transfer tax at a rate of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred, with the revenue of the proposed transfer tax to be used for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates? The Resolution must be adopted “not less than 79 days” before the election. 10 ILCS 5/28-2(c). In this case, that would be Sunday April 10, 2022 (which is allowed to be Monday, April 11, 2022). The primary election is June 28th. Transfer 3/15/2022 5 | P a g e RECOMMENDATION: Village Board to direct staff to publish for a public hearing on the Resolution to submit the question to referendum. ATTACHMENTS: -Real Estate Transfer Tax research -Examples of Refunds and Exemption language used -Transfer tax instruction from municipal websites -Rough draft, Referendum Resolution 1 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CLERK’S CERTIFICATE I, the undersigned, the duly appointed Village Clerk of the Village of Oswego, in the Counties of Kendall and Will, State of Illinois, do hereby certify that attached hereto is a true and correct copy of that certain Resolution now on file in my office entitled: RESOLUTION NO. ______ AN RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF OSWEGO, KENDALL AND WILL COUNTIES, ILLINOIS, PROVIDING FOR AND REQUIRING THE SUBMISSION OF A PUBLIC QUESTION TO AUTHORIZE A REAL ESTATE TRANSFER TAX TO BE SUBMITTED TO THE VOTERS OF THE VILLAGE AT THE GENERAL PRIMARY ELECTION TO BE HELD ON JUNE 28, 2022 which was adopted by the Board of Trustees of the Village of Oswego at a regular meeting held on the day of April 2022, at which meeting a quorum was present. I further certify that the vote on the question of the adoption of the Resolution by the Board of Trustees was taken by Ayes and Nays and recorded in the Journal of Proceedings of the Board of Trustees of the Village of Oswego. I do further certify that as the lawful keeper of the official records of the Village, the Resolution is entrusted to my care for safekeeping. IN WITNESS WHEREOF, I have hereunto set my hand this day of April 2022. Village Clerk Village of Oswego 2 RESOLUTION NO. ______ AN RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF OSWEGO, KENDALL AND WILL COUNTIES, ILLINOIS, PROVIDING FOR AND REQUIRING THE SUBMISSION OF A PUBLIC QUESTION TO AUTHORIZE A REAL ESTATE TRANSFER TAX TO BE SUBMITTED TO THE VOTERS OF THE VILLAGE AT THE GENERAL PRIMARY ELECTION TO BE HELD ON JUNE 28, 2022 WHEREAS, the Board of Trustees (the "Board") of the Village of Oswego, Kendall and Will Counties, Illinois (the “Village”) deems it advisable and in the best interests of the Village and its residents to provide fully adequate fire prevention and protection, rescue, hazardous materials, emergency ambulance and other emergency services to or from points within the Village; and WHEREAS, the Village continues to incur expenses for its emergency and rescue crews and equipment; and WHEREAS, Section 8-3-19 of the Illinois Municipal Code, as amended, 65 ILCS 5/8-3-19, provides authority for home rule municipalities to impose a real estate transfer tax if approved by referendum submitted to its electors following the publication of and holding of a public hearing on the matter of adopting a resolution to submit to referendum the imposition of the real estate transfer tax. and; WHEREAS, the Village has been studying the options for alternative water sources and has selected the best option is the receive Lake Michigan Water through the DuPage Water Commission and the Village Board deems it advisable and in the best interests of the Village and its residents to provide for additional funding to pay for the costs of providing municipal water as permitted by Illinois law; and WHEREAS, sufficient funds are not available for the foregoing purposes, and it is necessary and in the best interest of this Village that the Board seek to create a real estate transfer tax for construction and maintenance of the Village of Oswego water 3 system, including connection to Lake Michigan water, and lessening the increase of future water rates for the benefit of the Village; and WHEREAS, in accordance with Section 8-3-19 of the Illinois Municipal Code, before the Board is authorized to impose a real estate transfer tax, the proposition of imposing the tax must be submitted to the voters of the Village at a direct referendum under the provisions of the Election Code of the State of Illinois, as amended (“Election Code”), and such proposition must be approved by a majority of the voters of the Village voting on such proposition at an election to be held in and for the Village, and it is hereby deemed advisable, necessary and in the best interests of the Village that the proposition of imposing a real estate transfer tax for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates for the benefit of the Village, be submitted to the voters of the Village at an election to be held and conducted in accordance with the general election law. NOW, THEREFORE, BE IT RESOLVED, by the Board of Trustees of the Village of Oswego, Kendall and Will Counties, Illinois, as follows: Section 1:That the Board hereby finds that all the recitals contained in the preambles to this Resolution are full, true, and correct and are incorporate into this Resolution by reference. Section 2: It is necessary and in the best interests of the Village that a real estate transfer tax for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates for the benefit of the Village, be established. Section 3:That the following proposition shall be submitted to the voters of the Village at the General Primary Election to be held on June 28, 2022, between the hours of 6:00 o'clock a.m. and 7:00 o'clock p.m. on said day (the "Election”): 4 Shall the Village of Oswego impose a real estate transfer tax at a rate of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred, with the revenue of the proposed transfer tax to be used for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates? Section 4:That the Election shall be held in the voting precincts and at the polling places established by the Counties of Kendall and Will, Illinois (the "Counties"), for voters of the Village at the Election. Section 5:That The County Clerks of the Counties of Kendall and Will, Illinois (the "Election Authorities") shall give notice of the Election (the "Notice") in accordance with the general election law by (i) publishing the Notice once not more than 60 days nor less than 10 days prior to the date of the Election in a local, community newspaper having general circulation in the Village, and (ii) posting a copy of the Notice at least 10 days before the date of the Election at the principal office of the Election Authorities. Section 6:That not less than 10 days before the date of the Election, the Village Clerk shall post a copy of the Notice at the principal office of the Village. Section 7:That it is hereby found and determined that The Ledger Sentinel is a local community newspaper in and having general circulation in the Village as required by Sections 12-4 and 12-5 of the Election Code. Section 8:That the Notice shall appear over the name or title of the Election Authorities and shall be substantially in the following form: NOTICE OF ELECTION VILLAGE OF OSWEGO KENDALL AND WILL COUNTIES, ILLINOIS NOTICE IS HEREBY GIVEN that at the General Primary Election to be held on Tuesday, June 28, 2022, the following proposition will be submitted to the voters of the Village of Oswego, Kendall and Will Counties, Illinois: 5 Shall the Village of Oswego impose a real estate transfer tax at a rate of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred, with the revenue of the proposed transfer tax to be used for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates? The polls will be open at 6:00 a.m. and continue to be open until 7:00 p.m. on that day. DATED this day of 2022. County Clerk, Kendall / Will County, Illinois Section 9:That the ballot to be used at the Election shall be in substantially the following form, with such alterations, changes, deletions and insertions as required by Articles 24A, 24B or 24C of the Code if an Electronic Voting System is used at the Election: (Face of Ballot) OFFICIAL BALLOT PROPOSITION TO ESTABLISH A REAL ESTATE TRANSFER TAX FOR WATER SYSTEM PURPOSES INSTRUCTIONS TO VOTERS: Mark a cross (X) in the square opposite the word indicating the way you desire to vote. Shall the Village of Oswego impose a real estate transfer tax at a rate of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred, with the revenue of the proposed transfer tax to be used for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates? Yes No (Back of Paper Ballot) OFFICIAL BALLOT 6 GENERAL PRIMARY ELECTION - TUESDAY, JUNE 28, 2022 VILLAGE OF OSWEGO KENDALL AND WILL COUNTIES, ILLINOIS Official ballot for voting on the proposition to establish a real estate transfer tax for water system purposes for the Village of Oswego, Kendall and Will Counties, Illinois. Precinct Number:___________________________ Polling Place:______________________________ (Facsimile signature) County Clerk, Kendall /Will County, Illinois Section 10:That the Election shall be conducted by the election judges appointed by the Kendall and Will County Boards to act in the voting precincts at which said proposition will be submitted to the voters of the Village. Section 11:That the Village Clerk shall, not less than sixty-eight (68) days before the Election, certify to the Election Authorities the proposition as hereinabove set forth to be submitted to the voters of the Village at the Election. Such certification shall include the form of the public question to be placed on the ballot, the date on which the public question was initiated by the adoption of this Resolution, and a certified copy of the Resolution, and shall be substantially in the form of EXHIBIT A attached hereto and hereby made a part of this Resolution. Section 12:That the Election shall be held and conducted and the returns thereof duly canvassed, all in the manner and the time provided by law. Section 13:That all Resolutions and resolutions and parts thereof in conflict herewith be and the same are hereby repealed, and that this Resolution be in full force and effect forthwith upon its adoption. ADOPTED this 5th day of April 2022, by a roll call vote as follows: AYES: 7 NAYS: ABSENT: ______ Village President Village of Oswego ATTEST: Village Clerk Village of Oswego EXHIBIT A STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) VILLAGE CLERK’S CERTIFICATE TO ELECTION AUTHORITIES TO:County Clerk County of Kendall 111 West Fox Street Yorkville, Illinois 60560 County Clerk County of Will 302 N. Chicago Street Joliet, Illinois 60432 I, the undersigned, the duly qualified and acting Village Clerk of the Village of Oswego, Kendall and Will Counties, Illinois, pursuant to the provisions of the Illinois Election Code, do hereby certify the following information in connection with the public question to be submitted at the General Primary Election scheduled for June 28, 2022, to establish a real estate transfer tax for water system purposes. I do further certify that attached hereto is a true and correct copy of a Resolution entitled: 8 RESOLUTION NO. ______ AN RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF OSWEGO, KENDALL AND WILL COUNTIES, ILLINOIS, PROVIDING FOR AND REQUIRING THE SUBMISSION OF A PUBLIC QUESTION TO AUTHORIZE A REAL ESTATE TRANSFER TAX TO BE SUBMITTED TO THE VOTERS OF THE VILLAGE AT THE GENERAL PRIMARY ELECTION TO BE HELD ON JUNE 28, 2022 which Resolution was duly adopted by said Board of Trustees at a regular meeting held on the 5th day of April 2022, at which meeting a quorum of said Board of Trustees was present, and which Resolution requires the submission of the following public question to the voters of the Village: Shall the Village of Oswego impose a real estate transfer tax at a rate of $3.00 per $1,000.00 of value to be paid by the buyer of the real estate transferred, with the revenue of the proposed transfer tax to be used for construction and maintenance of the Village of Oswego water system, including connection to Lake Michigan water, and lessening the increase of future water rates? I do further certify that said Resolution includes the form of a public question to be placed on the ballot for the regularly scheduled General Primary Election to be held on June 28, 2022, and that said public question was initiated by the Board of Trustees of the Village of Oswego, Kendall County and Will County, Illinois, by the adoption of said Resolution on April 5, 2022. IN WITNESS WHEREOF, I have hereunto set my hand this day of April 2022. Village Clerk Village of Oswego Example language for refunds of the tax: Example 1. Example 2. If a seller of a Woodridge home, which was their principal residence, is purchasing another principal residence in Woodridge within 12 months of the original transfer tax purchase date, the seller may be eligible for a refund of the Real Estate Transfer Stamp Tax purchased for the original sale. Example of exemptions: A Deeds to or trust documents relating to property acquired by any governmental body or from any governmental body or deeds to or documents relating to property or interests transferred between governmental bodies, or by or from any corporation, society, association, foundation or institution organized and operated exclusively for charitable, religious or educational purposes; except that such deeds or trust documents, other than those in which the Administrators of Veteran’s Affairs of the United States of America is the grantee pursuant to a foreclosure proceeding shall not be exempt from filing the declaration. B Deeds or trust documents which secure debt or other obligation. C Deeds, or trust documents which, without additional consideration, confirm, correct, modify, or supplement a deed previously recorded. D Deeds or trust documents where the actual consideration is less than $100.00. E Tax deeds. F Deeds or trust documents of release of property which is security for a debt or other obligation. G Deeds of partition. H Deeds or trust documents made pursuant to mergers, consolidations or transfers or sales of substantially all of the assets of corporations pursuant to plans of reorganization. I Deeds or trust documents made by a subsidiary corporation to its parent corporation for no consideration other than the cancellation or surrender of the subsidiary’s stock. J Deeds wherein there is an actual exchange of real estate and trust documents wherein there is an actual exchange of beneficial interests, except that that money difference or money’s worth paid from one to the other shall not be exempt from the tax. K Deeds representing transfers subject to the imposition of a documentary stamp tax imposed by the government of the United States, except that such deeds shall not be exempt from filing the declaration. L Deeds issued to a holder of a mortgage, as defined in section 15-103 of the Code of Civil Procedure, pursuant to a mortgage foreclosure proceeding or pursuant to a transfer in lieu of foreclosure. M A deed or trust document related to the purchase of a principal residence by a participant in the program authorized by the Home Ownership Made Easy Act, except that those deeds and trust documents shall not be exempt from filing the declaration. N Deeds where the grantee(s) thereof have continuously resided in an owner-occupied, single family detached or attached dwelling or condominium within the boundaries of the Village of Addison for at least one year prior to the date of said deed and are purchasing another owner-occupied , single family detached or attached dwelling or condominium within the boundaries of the Village of Addison. Proof , to the Village’s reasonable satisfaction, of the one-year residence period shall be provided by the grantee(s) claiming the exemption. (ordinance 97-28, 7/7/97) (Commonly known as Buy/Sell Program). CommunityTransfer TaxBuyer or Seller Amount Current FY Projected RevenueMunicipal Fund Revenue Refunds/ExemptionsWoodridge Yes Seller $2.50/$1,000 $542,000 GeneralSeller of principal residence purchases another residence within 12 months of original transfer tax purchase date may get refundBartlett Yes Seller $3.00/$1,000 $800,000 GeneralExempt if purchased and resided in home within 6 months or 12 months if purchased and sold propertiesRomeoville Yes Buyer $3.50/$1,000 $600,000General & Rec FundRefunded for residents only selling a home and buying another home in City within 12 months of each otherSycamore Yes Buyer $5.00/$1,000 $400,000 GeneralExempt if a resident for 12 consecutive months prior to purchaseAddison Yes Buyer $2.50/$1,000 $555,000 GeneralExempt if continuously resided in owner occupied single family dwelling or condo in the Village for at least one year prior to purchase of new residence in VillageCarol Stream Yes Seller $3.00/$1,000 GeneralRefund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year within the last three years prior to sale and purchased new property as replacement and files for refund within one year of purchaseElk Grove Village Yes Seller $3.00/$1,000 $1,450,000 General Refund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year prior to  purchase of new property as replacement and files for refund within one year of purchase. Also have a senior refund if age 65.Glen Ellyn Yes Seller $3.00/$1,000 $663,000 Capital FundRefund if resident owned and resided in property and paid this tax and did not rent or lease property and resided in property for a period of one year within the last three years prior to sale and purchased new property as replacement and files for refund within one year of purchaseStreamwood Yes Seller $3.00/$1,000 $550,000 GeneralExempt if continuously resided in owner occupied single family dwelling or condo in the Village for at least one year prior to purchase of new residence in VillagePark Ridge Yes Seller $2.00/$1,000 $700,000 GeneralDid not find CommunityTransfer TaxBuyer or Seller Amount Current FY Projected RevenueMunicipal Fund Revenue Refunds/ExemptionsElmhurst Yes Seller $1.50/$1,000 $675,700 GeneralRefunded if resident sold property within 180 days of purchasing another property within the CityAurora Yes Seller $3.00/$1,000 $3,000,000 Debt Service TBDWheaton Yes Buyer $2.50/$1,000 $800,000 GeneralRefunded if resident sold property within one year of purchasing another property within the CityNaperville Yes Buyer $1.50/$1,000 $4,000,000 GeneralTBDBolingbrook YesBuyer/Seller$7.50/$1,001 $4,000,000 GeneralIf previously paid tax on home prior to sale, paid tax on purchase within one year of sale, filed application for refund within one year from sale or purchaseJoliet Yes Buyer $3.00/$1,000 $4,000,001 GeneralTBD Village of Addison Office of Finance 1 Friendship Plaza Addison, IL Phone (630) 693-7564 Fax (630)543-2580 A Fifty Dollar ($50) fee is required for all exempt transactions. The Undersigned___________________________________________________Hereby States That the Deed From__________________________________________________________________ To____________________________________________________________________________ Dated_____________________Regarding the Property at ________________________________ Is Exempt From the Addison Real Estate Transfer Tax as Follows: A Deeds to or trust documents relating to property acquired by any governmental body or from any governmental body or deeds to or documents relating to property or interests transferred between governmental bodies, or by or from any corporation, society, association, foundation or institution organized and operated exclusively for charitable, religious or educational purposes; except that such deeds or trust documents, other than those in which the Administrators of Veteran’s Affairs of the United States of America is the grantee pursuant to a foreclosure proceeding shall not be exempt from filing the declaration. B Deeds or trust documents which secure debt or other obligation. C Deeds, or trust documents which, without additional consideration, confirm, correct, modify, or supplement a deed previously recorded. D Deeds or trust documents where the actual consideration is less than $100.00. E Tax deeds. F Deeds or trust documents of release of property which is security for a debt or other obligation. G Deeds of partition. H Deeds or trust documents made pursuant to mergers, consolidations or transfers or sales of substantially all of the assets of corporations pursuant to plans of reorganization. I Deeds or trust documents made by a subsidiary corporation to its parent corporation for no consideration other than the cancellation or surrender of the subsidiary’s stock. J Deeds wherein there is an actual exchange of real estate and trust documents wherein there is an actual exchange of beneficial interests, except that that money difference or money’s worth paid from one to the other shall not be exempt from the tax. K Deeds representing transfers subject to the imposition of a documentary stamp tax imposed by the government of the United States, except that such deeds shall not be exempt from filing the declaration. L Deeds issued to a holder of a mortgage, as defined in section 15-103 of the Code of Civil Procedure, pursuant to a mortgage foreclosure proceeding or pursuant to a transfer in lieu of foreclosure. M A deed or trust document related to the purchase of a principal residence by a participant in the program authorized by the Home Ownership Made Easy Act, except that those deeds and trust documents shall not be exempt from filing the declaration. N Deeds where the grantee(s) thereof have continuously resided in an owner-occupied, single family detached or attached dwelling or condominium within the boundaries of the Village of Addison for at least one year prior to the date of said deed and are purchasing another owner-occupied , single family detached or attached dwelling or condominium within the boundaries of the Village of Addison. Proof , to the Village’s reasonable satisfaction, of the one-year residence period shall be provided by the grantee(s) claiming the exemption. (ordinance 97-28, 7/7/97) (Commonly known as Buy/Sell Program). State Facts Showing the Applicability of Exemption: Refinance _ Trust Name Change(Marriage/Divorce) Sheriff’s Sale : ______ Other : __ Signature _______ VOA Finance Officer Date: _______ Upd. 7/11 Exempt $.01 Stamp #:_________________ Date:____________________ Water: __________________ Sewer: _______PR:________ Cash Check ___________ Certificate of Exemption (A stamp is required for all transactions) REAL ESTATE TRANSFER TAX REFUND APPLICATION PROPERTY INFORMATION Yes No Name Property Address for which tax was paid Rental Property? Current Address Date Submitted Yes No Do you currently occupy this property? Home Phone Number Date Received INSTRUCTIONS y Complete all information requested under Property Information and sign application y Attach a copy of the closing/settlement statements from BOTH properties. Ordinance 4457 Refund of Tax: Section 16 A grantor, seller, assignor, or transferor who has paid the tax provided for in this article shall be entitled to a refund of such tax in the event such grantor, seller, assignor, or transferor satisfied all of the following requirements: A He or she was the grantor or occupier of a property, including residential, commercial, or industrial property within the corporate limits of the Village as to which taxes were paid pursuant to this ordinance; and B He or she did not rent or lease any portion of the previously owned dwelling or real estate to another person or persons for more than a period of one (1) year within the last three (3) years prior to sale and must have resided in the house being sold for a period of one (1) year within the last three (3) years prior to sale; and C He or she has purchased and occupies at the date of the application for refund another property within the Village as a replacement for the property sold; or D The entity contractually obligated to pay the tax is a not-for-profit corporation which is purchasing or selling a residential property within the corporate limits of the Village as part of a fund-raising event in which the property was purchased and thereafter sold within one (1) year and was constructed under a contract with a builder who agreed to transfer the property at the builder’s actual cost of the land and the construction; and E He or she makes the application for refund not later than one (1) year after the tax payment has been made and provides adequate evidence of the fulfillment of each requirement for a refund F In the event he or she has purchased a replacement property as required in subsection c for the purpose of constructing a new home on said property, and he or she has an active building permit issued for the construction of a new home at the time of the expiration of the one year period as defined in subsection e, he or she may receive an extension in time of no more than an additional 6 months in which to complete and occupy the replacement property. For the purposes of this subsection, the occupancy requirement shall be deemed satisfied upon the issuance of an occupancy permit. Signed Administrative Use Only Stamp number of property sold, amount, & date Stamp: Amount: Date: Stamp number of property purchased, amount, & date Stamp: Amount: Date: Is water/sewer account set-up for current address? Yes No Approved Refund Amount: $ G/L: 4000-410600 Accounts Manager Date REAL ESTATE TRANSFER TAX REFUND - INSTRUCTIONS If a seller of a Woodridge home, which was their principal residence, is purchasing another principal residence in Woodridge within 12 months of the original transfer tax purchase date, the seller may be eligible for a refund of the Real Estate Transfer Stamp Tax purchased for the original sale. Required Documents: • Village of Woodridge Transfer Tax Refund Form – must be completed and signed. • From SALE: o Photocopy of the deed for the Woodridge property sold, showing the transfer stamp, as proof of payment for the Real Estate Transfer Tax.  If you are unable to furnish, the Village may accept a photocopy the official closing statement showing the date of closing. o Photocopy of a gas, electric, or cable bill at least 6 months old as proof that the property was the applicant’s principal residence. • From PURCHASE: o Photocopy of the deed for the Woodridge property purchased, showing the transfer stamp, as proof of payment for the Real Estate Transfer Tax.  If you are unable to furnish, the Village may accept a photocopy the official closing statement showing the date of closing. Fee for Refund: • There is a $25 fee for administering refunds. o Example: Resident sells their Woodridge home in March 2019 and pays $300 for a Real Estate Transfer Tax Stamp. In October 2019, the same resident purchases another home in Woodridge. This resident, assuming all conditions are met, would get a refund of $275 ($300 less $25 administrative fee). Other Requirements: • Seller did not rent or lease any portion of the previously owned dwelling or unit to another person or persons. • Further documentation may be required upon review. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: FY 23 Proposed Budget Link - https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/4453 Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #8 Tracking Number CC 2022-09 FY23 Draft Budget Revisions City Council – March 22, 2022 CC – 03/08/22 Public Hearing was held. CC 2022-09 None Informational Rob Fredrickson Finance Name Department Summary Review of proposed changes to the Fiscal Year 2023 draft budget, as itemized on Exhibit A (attached). Background This item was last discussed at the March 8th City Council meeting. Since that meeting, staff has made three additional revisions to the Proposed FY 23 budget as identified below: Budget Adjustment #1 – (as proposed on March 8th) The FY 22 projected Federal Grants (82-41-4160) line item in the (82) Library Fund was increased by $6,824, to reflect the receipt of a Library Service and Technology Grant (ARPA Funds); thus increasing fund balance by the aforementioned amount. Budget Adjustment #2 – (revised) Staff was recently notified by the vendor that the anticipated purchase of the watermain break trailer, initially projected in FY 22, will need to be deferred to FY 23 due to ongoing supply chain issues. This offsetting adjustment will increase the fund balance equivalent in the (51) Water Fund by $8,000 in FY 22, and then decrease the fund balance equivalent in FY 23 by the same amount. Per the recommendation of Public Works Director Dhuse, $8,400 has been added to the FY 23 equipment line item for a new utility locating unit. The unit under consideration has cellular data capabilities that will allow staff to upload utility locations into the “cloud”, which can then be downloaded into the GIS system. In addition to JULIE locates, this technology can also be utilized to collect data on street signs, light poles, hydrants, b-boxes, etc. Once this information is captured in the GIS system, staff will be able to locate City infrastructure items quickly and accurately. Please click on the link below for additional information: https://www.vivax-metrotech.com/vivax-product/vloc3-rtk-pro/ Budget Adjustment #3 – (new item) The FY 22 projected Federal Grants (01-41-4160) line item in the (01) General Fund was increased by $77,153, to reflect the receipt of Federal Emergency Management Agency (FEMA) reimbursements related to costs incurred by the City stemming from the COVID-19 pandemic. The City submitted a total of $86,499 COVID related costs for reimbursement, of which $77,153 (89%) were approved. Approved costs included expenses incurred for personal protective equipment (PPE), office cleaning and biohazard (i.e., cleaning and disinfecting of City buildings after an employee tested positive) services. Denied expenses were mostly comprised of costs incurred for thermometers, air purifiers and filters. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: March 17, 2022 Subject: Fiscal Year 2023 Budget Revisions Budget Adjustments #4 and #5 – (new items) At their meeting in March, the Library Board approved a policy change whereby fines will no longer assessed on past due books and materials, thus decreasing (82) Library Fund revenues between $6,000 to $6,500 per fiscal year through FY 27 (Budget Adjustment #4). The new policy language is included below: The library will no longer charge late fees for overdue items. Fine Free services are applied to all materials that are checked out at our Library regardless of which library the card holder and items belong to except for Laptops and Hotspots. Laptops and Hotspots will continue to accrue a $5 per day fine for items not returned by the due date. While there are no more late fees, patrons can still accrue fees for damaged and/or lost materials. Both the Yorkville Public Library and the owing library of the item can charge a patron for damage or loss of library materials. Patrons will receive a: • first notice 3 days before an item is due • second notice 7 days overdue • third notice 14 days overdue • 21 days after an item is overdue, the item is considered lost, and patrons will be charged for the price of that item unless the item is returned. In a Fine Free Library, when the material is returned, the fines will be cleared, and the patron can use their account once again. Items 9 months past their due date are billed & deleted the following month. At this point the item cannot be returned fine free and a full cost of replacement is assessed to the patron’s account. A patron’s account will be blocked when they have a lost or damaged item on their account, or when one or more items have been overdue for over 21 days. Budget Adjustment #5 reduces Library IMRF and FICA expenditures by ~$2,400 due to the proposed Marketing Coordinator position being reclassified from full-time to part-time. Recommendation Informational. Fiscal Year Fund Department Account Number Description Original Amount Revised Amount Effect on Fund Balance Notes Budget Adjustment # 1 Proposed by Management Library Services & Technology Act Grant (ARPA) 6,824$ Budget Adjustment # 2 2022 20,000 12,000 8,000 Proposed by Management 8,000$ 2023 30,000 46,400 (16,400) (16,400)$ (8,400)$ Budget Adjustment # 3 Proposed by Management FEMA - COVID-19 Reimbursements 77,153$ Budget Adjustment # 4 2023 7,000 1,000 (6,000) Proposed by Library Board (6,000)$ 2024 7,500 1,000 (6,500) (6,500)$ 2025 7,500 1,000 (6,500) (6,500)$ 2026 7,500 1,000 (6,500) (6,500)$ 2027 7,500 1,000 (6,500) (6,500)$ (32,000)$ Budget Adjustment # 5 82-820-52-00-5212 Retirement Plan Contribution 28,674 26,240 2,434 Proposed by Library Board 82-820-52-00-5214 FICA Contribution 37,492 37,585 (93) 2,341$ 51-510-60-00-6060 Equipment Library Library Operations2023 82-000-43-00-4330 Library FinesLibraryLibrary Operations Water Water Operations IMRF & FICA adjustments related to Marketing Coordinator position going from FT to PT. Overall Net Effect on Fund Balance Fiscal Year Subtotal 1,436,189 1,513,342 77,153 Overall Net Effect on Fund Balance Fiscal Year Subtotal Fines will no longer be assessed on overdue Library books and other materials (excludes laptops and hotspots). New fine policy approved by the Library Board on March 14, 2022. Watermain break trailer purchase postponed until after May 1st (FY 2023) due to supply chain issues - per vendor. Add new utility locating unit for $8,400. Fiscal Year Subtotal Fiscal Year Subtotal 764 7,588 6,824 2022 Library Library Operations 82-000-41-00-4160 Federal Grants Overall Net Effect on Fund Balance Overall Net Effect on Fund Balance 2022 General General Fund Revenues 01-000-41-00-4160 Federal Grants Overall Net Effect on Fund Balance Fiscal Year Subtotal Fiscal Year Subtotal Fiscal Year Subtotal 1 FY 2022FY 2023FY 2024FY 2025FY 2026 FY 2027ProjectedProposedProjectedProjectedProjectedProjectedTotalsGeneral 226,112$ -$(1,080,774)$ (609,496)$(886,303)$ (617,620)$ (2,968,081)$ Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide CapitalBuildings & GroundsVehicle & EquipmentDebt ServiceWater(106,389) (1,901,600) (987,894) (1,251,431) 1,074,822 2,059,733 (1,112,759)SewerLand CashParks & RecreationLibrary Ops37,798(22,937)(22,935)(31,255) (35,191) (40,792)(115,312)Library CapitalCountryside TIFDowntown TIFDowntown TIF IIEntity-Wide Total157,521$ (1,924,537)$ (2,091,603)$ (1,892,182)$ 153,328$ 1,401,321$ (4,196,152)$ Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent2 FY 2022FY 2023FY 2024FY 2025FY 2026 FY 2027ProjectedProposedProjectedProjectedProjectedProjectedGeneral 9,398,466$9,398,466$8,317,692$7,708,196$ 6,821,893$ 6,204,273$ Fox Hill SSA15,065(22,635)(12,275)58513,44524,577Sunflower SSA(3,046)7544,1147,47410,83412,466Motor Fuel Tax270,323169,83866,20531,67017,59524,849City-Wide Capital1,851,069221,638-- --Buildings & Grounds10,641,399777,06812,041,616602,671--Vehicle & Equipment1,380,996359,643320,000320,000320,000320,000Debt Service---- --Water3,794,9691,893,369905,475(345,956)728,866 2,788,599Sewer953,5071,562,6821,504,717791,520574,190931,937Land Cash---- --Park & Recreation---- --Countryside TIF(1,182,714) (1,153,380)(1,118,739)(1,077,110) (1,185,421) (1,282,188)Downtown TIF (1,638,038) (1,629,650)(1,618,595)(1,608,057) (1,598,103) (1,588,806)Downtown TIF II(6,910)43,323113,074178,894247,731318,218Adjusted City-Wide Total25,475,086$ 11,621,116$ 20,523,284$6,609,887$ 5,951,030$ 7,753,925$ City Fund Balance/Fund Balance Equivalent - Adjusted3 FY 2022FY 2023FY 2024FY 2025FY 2026 FY 2027ProjectedProposedProjectedProjectedProjectedProjectedLibrary675,831$ 652,894$ 629,959$598,704$ 563,513$ 522,721$ Library Capital180,862 145,712 110,71275,962 41,462 31,552 Adjusted Entity-Wide Total856,693$ 798,606$ 740,671$674,666$ 604,975$ 554,273$ Library Fund Balance Adjusted4