Administration Committee Minutes 2022 02-16-22APPROVED 3/16/22
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UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, February 16, 2022 6:00pm
City Council Chambers
800 Game Farm Rd., Yorkville, IL
Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial
Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the
Governor under the Illinois Emergency Management Agency Act. This allows remote
attendance for this meeting to encourage social distancing due to the ongoing Covid-19
pandemic.
Committee Members In Attendance:
Chairman Chris Funkhouser/in-person
Alderman Craig Soling/in-person
Alderman Dan Transier/in-person
Alderman Seaver Tarulis/in-person
Other City Officials In Attendance:
City Administrator Bart Olson/in-person
Finance Director Rob Fredrickson/in-person
Purchasing Manager Shanel Gayle/in-person
Others in Attendance:
Executive Director AACVB Cort Carlson/in-person
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser who
announced those present.
Citizen Comments: None
Minutes for Correction/Approval: January 19, 2022
The minutes were approved as presented.
(Item #6 was moved to the beginning of the agenda and the remainder of the agenda was
addressed in reverse order).
New Business:
6. ADM 2022-13 Aurora Area Convention and Visitors Bureau 2022 Yorkville
Marketing Plan
Mr. Carlson had prepared a Power Point presentation which reviewed the past 2 years
during Covid and the proposed spending plan for Yorkville. He expects 2022 will be a
banner year and he would like to promote Yorkville as a destination. He said the budget
will include print, photo/video content and digital along with placement in the Chicago
Magazine, Naperville Magazine, text messages, social media and other outlets as well the
Visitor's Guide. He gave a breakdown of the spending for each category. All digital will
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be done in-house. Mr. Carlson said they will be doing an update of the Visitors' Guide
this year and next year a totally new one will be produced. He will be providing
demographics of events this year for all partners.
Mr. Olson said staff was supportive of the program and Chairman Funkhouser asked for
collaboration with Parks and Rec staff. Alderman Transier asked if the digital was more
successful than print. Mr. Carlson said it is easier to track the digital, but readers like
seeing the photos in the print material and that many request the Visitor's Guide since
readers like the Guide in hand. Requests for Guides have already surpassed 2019.
Alderman Soling asked if any package deals were included in the Guide. The hotels do
include packages and AACVB also promotes them on the website. Chairman
Funkhouser also discussed text messages that someone can sign up for regarding deals in
a particular town/date.
This item will move to the Council Administration consent agenda.
5. ADM 2022-12 Cell Phone Service Proposal – AT&T First Net
Purchasing Manager Shanel Gayle recommended switching from Verizon to FirstNet
(AT&T) and she presented supporting information. Following an RFP in 2017, FirstNet
was awarded a broadband for first responders. In the event of an emergency and phone
services are overwhelmed, this service prioritizes first responders to use their phones and
to text message. There is also an extended primary user line to ensure key people could
make calls. If a cell tower is disabled, FirstNet has a portable antenna which acts as a
satellite on wheels. There is also a cost savings for this switch of about $100 less per
month.
Mr. Olson said this is part of disaster preparedness and he wanted the committee to be
aware. Chairman Funkhouser noted this matter has been discussed at KenComm who is
also on FirstNet. There is a surcharge on each phone bill that helps to pay for this
service. The service can be expanded in the future and all phone numbers will transfer.
The cost will be under $25,000, so this can move forward to the Council consent agenda.
4. ADM 2022-11 Website Report for January 2022
Mr. Olson referred the committee to the report in the agenda packet and said the numbers
were trending upward.
3. ADM 2022-10 Cash Statement for November 2021
Mr. Fredrickson said the cash balances were on the first page and the investments on the
second page of the report. Informational.
2. ADM 2022-09 Treasurer's Report for January 2022
Finance Director Fredrickson reported the following:
Beginning Fund Balance: $14,992,729
YTD Revenues: $45,490,997
YTD Expenses: $32,738,995
Projected Ending Fund Balance: $27,744,731
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This report moves to the consent agenda.
1. ADM 2022-08 Budget Report for January 2022
Administrator Olson said sales tax continues to outperform. Not shown on the report
were the November municipal sales tax which was up 37% and non-home rule tax up
38%. He believes the December report should be good as well. Extra funds are being
deposited in the Capital Fund for improvement projects. This moves to the Council
consent agenda.
Additional Business: None
There was no further business and the meeting adjourned at 6:34pm.
Respectfully transcribed by
Marlys Young, Minute Taker/in-person