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Admin Committee Minutes 1999 08-10-99 UNITED CITY OF YORKVl1LU Committee Minutes - Administration Date of Meeting: August 10, 1999 Time Convened: 6:35 P.M, Location: 111 W, Fox Time Adjourned: 8:15 P_M_ Attendees: Larry Kot Mike Anderson Bob Allen Richard Sticka Jim Nanninga Rose Spears George Glass Mike Lnglehart Discussion: 1.) City Flag - The current flag was a winner of a contest. We do not know how it was judged, Spears spoke with Holly Wilson and she does not have a copyright on the flab. We are looking to possibly change the flag. Nobody from this committee has seen the current flag. Spears will contact Holly Wilson again and ask her to bring the flag to COW to get input. A new flag will not be ready for Riverfront Festival, 2.) A Need to Establish Fees for Request to Vacate - This is for someone that wants to vacate a piece of property. We charge $85 for other things. We have to send out certified letters as well as put it in the paper as a public notice. Sandy suggest that we review all our charges to make sure we can justify the fees. Take to COW. Committee recommends. i 3.) Investment Policy - The policy has been changed. The object is to get the best possible rate of return on our investment_ Allen did not know that the library did things separate of the City_ The need to look at the library expansion fund. Currently the City's money goes into the local banks, State law states the money should be spent yearly. It should not be tied up for longer then two years. This is to get us in compliance with State law. It will really not change the way we do things. Most of the City's money is held at Castle Bank Yorkville National matches that same amount as the State. This is just a rough dram, but we will need to pass as an ordinance_ The State wants to make sure the Municipalities are making money on their money. Kot would like to know if changes can be made or is it set in stone? Committee needs to look at this_ We need to have Dan review it also. City Council should delegate where the money goes and it should be passed so that the Treasurer is not held personally responsible. Bring back. 4.) Tower Ordinance - George Glass is employed by the Cable Consortium. The consortium suggest an ordinance for cell towers. We should want to restrict where a I J '' tower can go. Glass suggest putting together a moratorium for six months until we can get everything in place. Then we should have Stu Chatman come in and map everything out. North Aurora makes $36,000 per year on rentals. If it is on a Municipal tower, it is not usually in a residential area. We would probably have sites that would need to go before the zoning board. We would have areas that would not allow them at all. If they come back and do not want to use one of our areas they will need to have a technological reason and be able to prove that it will not work. The Cable Consortium is trying to get everybody on the same ordinance. The cost is minimal. The reasons for doing this is appearance and revenue. The Cable Consortium is asking that we follow the procedures. Stu Chatman charges approximately $1,800_ Plano and Sandwich have already passed. The County basically has no authority to stop a tower. The Cable Consortium is working with Kane County_ They need an intergovernmental agreement to control the area within one and one half mile of the City limits. In this case, the City would probably need to share the revenue with the County_ Most of the Cable Consortium is in Kendall County. We need to pass the moratorium as quickly as possible. Then we need to get Stu Chatman in and have things mapped out. We need to pass the moratorium before we pass a tower ordinance_ We would not be able to control anything below 75 feet. We can not do anything with satellite dishes. We need to have Dan review the moratorium. Sticka recommends that we pass the moratorium_ Bring to COW. Wywrot has mapped the towers that he thinks we currently have in the City. 5.) Additional Business - Overdue Bills - Bob Allen is going to look at the package together_ Letters are going to be sent out under his name. Loan Payment - Yorkville National Bank was sending us collections notices for a loan that Kim thought we has paid off. Apparently, there was a different loan that Kim did not realize we still needed to be paid_ It- was a $10,000 payment. The interest with the late fee is $400. Mayor Prochaska is going to negotiate the late fee. - Nanninga is not sure we ever received any of the paperwork. There may not be a signature on the loan papers. We need to keep this from happening again_ The loan should be made with the City Clerk and the Mayor. We have already paid the late fee_ Street Light Insurance - We need to work with Jack Magnuson. Nanninga is already working on it. Attorney Bills - With Dan, Lannert, and Pavia- Marting we did not pay the bills until we had been paid. Then with Lannert and Pavia- Marting we went ahead and paid for the things that have been uncollectible. We never did that with Dan. The get him caught up we need about $12,000. We could use the money left over from the State and Morgan Street project. Some of these bills are probably uncollectible. We will still try to collect the money. About $7,000 of the $12,000 is ours for work he has done. Game Farm House - There are probably three serious bidders. Check will not be deposited until the bid is accepted. Freedom of 'Information Act - We have not changed the fees. Mr. and Mrs_ James complained that they were charged a higher fee. Nanninga will check into that and if they were we will refund the difference. Yorkville Bristol Sanitary District -They are waiving their fees on the new City Municipal Building. Minutes by: Mollie Anderson I I