City Council Packet 2022 05-24-22
AGENDA
CITY COUNCIL MEETING
Tuesday, May 24, 2022
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis
Dan Transier Craig Soling Matt Marek Jason Peterson
Establishment of Quorum:
Amendments to Agenda:
Presentations:
1. Ceremonial Swearing-in Officer Kevin Warren
2. FBI LEEDA Training - Advanced Leadership Program Completion (Deputy Chief
Mikolasek, Deputy Chief Pfizenmaier, Commander Carlyle, and Sergeant Stroup)
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. Bill Payments for Approval
$ 670,810.48 (vendors – FY22)
$ 438,100.51 (vendors – FY23)
$ 132,915.39 (wire payments)
$ 341,159.60 (payroll period ending 05/13/2022)
$ 1,582,985.98 (total)
2. PW 2022-32 Water Department Reports for March and April 2022
3. PW 2022-37 Lake Michigan/DuPage Water Commission Preliminary Engineering Agreement –
authorize the Mayor and City Clerk to execute
4. PW 2022-38 Resolution Approving an Engineering Service for Bristol Ridge Road Improvements –
authorize the Mayor and City Clerk to execute
5. PW 2022-39 Resolution Authorizing the City’s Share of Construction & Construction Engineering
Costs for the Roadway Improvement of the Bristol Ridge Road Resurfacing Project – authorize the
Mayor and City Clerk to execute
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
May 24, 2022
Page 2
Consent Agenda (cont’d):
6. PW 2022-43 Resolution Approving an Amendment to the Mailbox Standards and Replacement Policy –
authorize the Mayor and City Clerk to execute
7. PW 2022-44 Ordinance Amending the Traffic Schedule and Index (Park Street and Freemont Street) –
authorize the Mayor and City Clerk to execute
8. PW 2022-45 Supplemental MFT Resolution for Bulk Rock Salt – authorize the City Clerk to execute
9. PW 2022-46 Leak Detection Survey Proposal – accept the proposal from M.E. Simpson in the amount of
$23,500 to conduct a water leak survey on 100 miles of City owned water main and authorize the
Public Works Director to execute
10. PS 2022-16 Resolution Approving an Intergovernmental Agreement between the United City of
Yorkville, Kendall County, Illinois and the KenCom Executive Board/Kendall County Emergency
Phone Service and Communications Board – authorize the Mayor and City Clerk to execute
11. ADM 2022-23 Treasurer’s Reports for March and April 2022
12. ADM 2022-26 Fiscal Year 2023 Computer Purchase – authorize the FY23 computer purchases through
Dell in an amount not to exceed $74,898.94 and Paragon in an amount not to exceed $5,250.65
13. ADM 2022-27 Resolution Approving an Amendment to the United City of Yorkville Employee Manual
(Health Insurance) – authorize the Mayor and City Clerk to execute
Mayor’s Report:
1. CC 2022-19 Proclamation for National Safe Boating Week
2. CC 2022-20 Redistricting of City Ward Boundaries
3. CC 2022-21 Supplemental Resolution of Support and Commitment of Local Funds for a Community
Development Block Grant Program Grant (BrightFarms Sewer Extension)
4. CC 2022-22 Sale of Old Post Office – 201 W. Hydraulic Street (ARC Building)
5. CC 2022-23 Resolution Authorizing an Interlocal Contract for Cooperative Purchasing with H-GAC of
Houston, Texas
Public Works Committee Report:
1. PW 2022-13 Ordinance Establishing Special Service Area Number 2022-1 in the United City of
Yorkville, Kendall County, Illinois (Timber Ridge Estates)
2. PW 2022-35 Timber Ridge Street Name Changes
3. PW 2022-40 Prairie Pointe Site Improvements – Bid Award
4. PW 2022-41 Resolution Approving a Professional Design Service Agreement with Kluber, Inc. (Public
Works Facility)
5. PW 2022-42 Resolution Authorizing the Purchase of a Cab Tractor and a Utility Vehicle and Trade-in of
a 2012 Tractor
Economic Development Committee Report:
Public Safety Committee Report:
City Council Agenda
May 24, 2022
Page 3
Administration Committee Report:
Park Board:
Planning and Zoning Commission:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Mayor’s Report (cont’d):
6. CC 2021-04 City Buildings Updates
a. Resolution Approving the Installation of Natural Gas HVAC Units at 651 Prairie Pointe Drive,
Yorkville, Illinois
7. CC 2021-38 Water Study Update
8. CC 2022-24 Collective Bargaining Agreement between Yorkville Patrol Officers and the City
9. CC 2022-25 Collective Bargaining Agreement between the International Union of Operating Engineers,
Local 150, Public Employees and the City
Additional Business:
Citizen Comments:
Executive Session:
1. For collective negotiating matters between the public body and its employees or their representatives, or
deliberations concerning salary schedules for one or more classes of employees.
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: June 15, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Soling Finance Library
Vice-Chairman: Alderman Funkhouser Administration
Committee: Alderman Transier
Committee: Alderman Tarulis
ECONOMIC DEVELOPMENT: June 7, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Peterson Community Development Planning & Zoning Commission
Vice-Chairman: Alderman Koch Building Safety & Zoning Kendall Co. Plan Commission
Committee: Alderman Plocher
Committee: Alderman Funkhouser
City Council Agenda
May 24, 2022
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d:
PUBLIC SAFETY: July 7, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Transier Police School District
Vice-Chairman: Alderman Tarulis
Committee: Alderman Soling
Committee: Alderman Marek
PUBLIC WORKS: June 21, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Marek Public Works Park Board
Vice-Chairman: Alderman Plocher Engineering YBSD
Committee: Alderman Koch Parks and Recreation
Committee: Alderman Peterson
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, May 24, 2022
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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PRESENTATIONS:
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1. Ceremonial Swearing-in Officer Kevin Warren
2. FBI LEEDA Training – Advanced Leadership Program Completion (Deputy Chief Mikolasek,
Deputy Chief Pfizenmaier, Commander Carlyle, Sergeant Stroup)
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CITIZEN COMMENTS ON AGENDA ITEMS:
-----------------------------------------------------------------------------------------------------------------------------------------
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CONSENT AGENDA:
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1. Bill Payments for Approval
□ Approved ________
□ As presented
□ As amended
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. PW 2022-32 Water Department Reports for March and April 2022
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. PW 2022-37 Lake Michigan/DuPage Water Commission Preliminary Engineering Agreement
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. PW 2022-38 Resolution Approving an Engineering Service for Bristol Ridge Road Improvements
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. PW 2022-39 Resolution Authorizing the City’s Share of Construction & Construction Engineering Costs
for the Roadway Improvement of the Bristol Ridge Road Resurfacing Project
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
6. PW 2022-43 Resolution Approving an Amendment to the Mailbox Standards and Replacement Policy
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
7. PW 2022-44 Ordinance Amending the Traffic Schedule and Index (Park Street and Freemont Street)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
8. PW 2022-45 Supplemental MFT Resolution for Bulk Rock Salt
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
9. PW 2022-46 Leak Detection Survey Proposal
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
10. PS 2022-16 Resolution Approving an Intergovernmental Agreement between the United City of
Yorkville, Kendall County, Illinois and the KenCom Executive Board/Kendall County Emergency
Phone Service and Communications Board
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
11. ADM 2022-23 Treasurer’s Reports for March and April 2022
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
12. ADM 2022-26 Fiscal Year 2023 Computer Purchase
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
13. ADM 2022-27 Resolution Approving an Amendment to the United City of Yorkville Employee Manual
(Health Insurance)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2022-19 Proclamation for National Safe Boating Week
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2022-20 Redistricting of City Ward Boundaries
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2022-21 Supplemental Resolution of Support and Commitment of Local Funds for a Community
Development Block Grant Program Grant (BrightFarms Sewer Extension)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. CC 2022-22 Sale of Old Post Office – 201 W. Hydraulic Street (ARC Building)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. CC 2022-23 Resolution Authorizing an Interlocal Contract for Cooperative Purchasing with H-GAC of
Houston, Texas
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------
Public Works Committee:
-----------------------------------------------------------------------------------------------------------------------------------------
1. PW 2022-13 Ordinance Establishing Special Service Area Number 2022-1 in the United City of
Yorkville, Kendall County, Illinois (Timber Ridge Estates)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. PW 2022-35 Timber Ridge Street Name Changes
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. PW 2022-40 Prairie Pointe Site Improvements – Bid Award
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. PW 2022-41 Resolution Approving a Professional Design Service Agreement with Kluber, Inc. (Public
Works Facility)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. PW 2022-42 Resolution Authorizing the Purchase of a Cab Tractor and a Utility Vehicle and Trade-in of a
2012 Tractor
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
MAYOR’S REPORT (CONT’D):
-----------------------------------------------------------------------------------------------------------------------------------------
6. CC 2021-04 City Buildings Updates
a. Resolution Approving the Installation of Natural Gas HVAC Units at 651 Prairie Pointe Drive,
Yorkville, Illinois
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
7. CC 2021-38 Water Study Update
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
8. CC 2022-24 Collective Bargaining Agreement between Yorkville Patrol Officers and the City
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
9. CC 2022-25 Collective Bargaining Agreement between the International Union of Operating Engineers,
Local 150, Public Employees and the City
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
Bills for Payment
City Council – May 24, 2022
Majority
Approval
Amy Simmons Finance
Name Department
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536528 AACVB AURORA AREA CONVENTION04/22-ALL05/11/22 01 APR 2022 ALL SEASON HOTEL TAX 01-640-54-00-548162.35INVOICE TOTAL:62.35 *CHECK TOTAL:62.35 536529 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1282322-IN04/26/22 01 PHOTOCELLS23-230-56-00-56424,940.40INVOICE TOTAL:4,940.40 *CHECK TOTAL:4,940.40 536530 CALLONE PEERLESS NETWORK, iNC52250005/15/22 01 05/15-06/14 ADMIN LINES01-110-54-00-54401,252.6502 05/15-06/14 PD LINES01-210-54-00-5440464.9803 05/15-06/14 CITY HALL FIRE 01-210-54-00-54401,015.7704 05/15-06/14 CITY HALL FIRE 01-110-54-00-54401,015.7705 05/15-06/14 PW LINES51-510-54-00-54403,158.1406 05/15-06/14 SEWER DEPT LINES 52-520-54-00-5440448.7807 05/15-06/14 REC DEPT LINES 79-795-54-00-5440431.4908 05/15-06/14 TRAFFIC SIGNAL 01-410-54-00-543566.7109 MAINTENANCE** COMMENT **INVOICE TOTAL:7,854.29 *CHECK TOTAL:7,854.29 536531 CAMBRIA CAMBRIA SALES COMPANY INC.4296304/26/22 01 PAPER TOWEL52-520-56-00-562077.86INVOICE TOTAL:77.86 *CHECK TOTAL:77.86 536532 CENTRALL CENTRAL LIMESTONE COMPANY, INCFY 22Page 1 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536532 CENTRALL CENTRAL LIMESTONE COMPANY, INC2870404/11/22 01 GRAVEL79-790-56-00-5640871.11INVOICE TOTAL:871.11 *2890304/25/22 01 LIMESTONE01-410-56-00-5620465.3402 LIMESTONE51-510-56-00-5620465.34INVOICE TOTAL:930.68 *CHECK TOTAL:1,801.79 536533 COMED COMMONWEALTH EDISON0091033126-042204/29/22 01 03/31-04/29 RT34 & AUTUMN CRK 23-230-54-00-5482182.74INVOICE TOTAL:182.74 *0435057364-042204/26/22 01 03/28-04/26 RT126 & SCHLHS RD 23-230-54-00-548298.37INVOICE TOTAL:98.37 *1647065335-042205/02/22 01 03/31-04/29 SARAVANOS PUMP 52-520-54-00-5480253.59INVOICE TOTAL:253.59 *2947052031-042204/28/22 01 03/30-04/28 RT47 & RIVER23-230-54-00-5482249.05INVOICE TOTAL:249.05 *3467094018-022205/04/22 01 02/09-03/10 KENNEDY & MILLS 23-230-54-00-5482111.37INVOICE TOTAL:111.37 *4579122039-022205/04/22 01 02/21-03/22 FOX & PAVILLION 23-230-54-00-548250.24INVOICE TOTAL:50.24 *6819027011-042205/04/22 01 03/29-04/29 MISC PR BUILDINGS 79-795-54-00-5480477.93INVOICE TOTAL:477.93 *7110074020-042204/28/22 01 03/29-04/28 104 E VAN EMMON 01-110-54-00-5480258.46INVOICE TOTAL:258.46 *FY 22Page 2 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536533 COMED COMMONWEALTH EDISON7982120022-042205/02/22 01 03/30-04/28 609 N BRIDGE01-110-54-00-548027.19INVOICE TOTAL:27.19 *CHECK TOTAL:1,708.94 536534 CONFORTM MASON CONFORTI04/26-04/3005/11/22 01 REFEREE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 536535 COREMAIN CORE & MAIN LPQ75908704/27/22 01 REPROGRAMED METER51-510-56-00-56641,257.29INVOICE TOTAL:1,257.29 *CHECK TOTAL:1,257.29 536536 DARNELLK KENTON DARNELL04/26-04/3005/11/22 01 REFEREE79-795-54-00-5462105.00INVOICE TOTAL:105.00 *CHECK TOTAL:105.00 536537 DIRENRGY DIRECT ENERGY BUSINESS1704705-221220048948 05/02/22 01 03/29-04/26 KENNEDY & MCHUGH 23-230-54-00-548273.88INVOICE TOTAL:73.88 *1704706-221250048979 05/05/22 01 04/01-05/01 RT34 & BEECHER 23-230-54-00-548274.19INVOICE TOTAL:74.19 *1704708-221240048965 05/04/22 01 03/30-04/27 1850 MARKETVIEW 23-230-54-00-548263.47INVOICE TOTAL:63.47 *FY 22Page 3 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536537 DIRENRGY DIRECT ENERGY BUSINESS1704709-221240048965 05/04/22 01 03/30-04/27 7 COUNTRYSIDE 23-230-54-00-5482107.16INVOICE TOTAL:107.16 *1704710-221220048948 05/02/22 01 03/29-04/26 VAN EMMON LOT 23-230-54-00-548216.95INVOICE TOTAL:16.95 *1704712-221160048894 04/26/22 01 03/323-04/21 421 POPLAR23-230-54-00-54824,158.16INVOICE TOTAL:4,158.16 *1704713-221150048888 04/25/22 01 03/22-04/20 FOX & PAVILLION 23-230-54-00-548213.06INVOICE TOTAL:13.06 *1704714-221240048965 05/04/22 01 03/30-04/27 MCHUGH RD23-230-54-00-548264.25INVOICE TOTAL:64.25 *1704715-221150048888 04/25/22 01 03/23-04/21 998 WHITE PLAINS 23-230-54-00-54827.96INVOICE TOTAL:7.96 *1704716-221240048965 05/04/22 01 03/30-04/28 1 COUNTRYSIDE PKWY 23-230-54-00-5482138.81INVOICE TOTAL:138.81 *1704719-221180048918 04/28/22 01 03/25-04/25 LEASURE & SUNSET 23-230-54-00-5482281.31INVOICE TOTAL:281.31 *1704721-221240048965 05/04/22 01 03/30-04/27 610 TOWER WELLS 51-510-54-00-54802,350.49INVOICE TOTAL:2,350.49 *1704722-221250048979 05/05/22 01 03/31-05/01 2921 BRISTOL RDGE 51-510-54-00-54806,302.05INVOICE TOTAL:6,302.05 *1704723-221250048979 05/05/22 01 04/01-05/01 2224 TREMONT51-510-54-00-54807,972.91INVOICE TOTAL:7,972.91 *CHECK TOTAL:21,624.65FY 22Page 4 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536538 DUTEK THOMAS & JULIE FLETCHER101622002/08/22 01 HOSE ASSEMBLY01-410-56-00-5628160.50INVOICE TOTAL:160.50 *101629102/16/22 01 HOSE REPAIR01-410-56-00-562824.00INVOICE TOTAL:24.00 *101691604/27/22 01 FITTING01-410-56-00-562828.00INVOICE TOTAL:28.00 *101693604/29/22 01 NIPPLE01-410-56-00-562821.00INVOICE TOTAL:21.00 *CHECK TOTAL:233.50 536539 DYNEGY DYNEGY ENERGY SERVICES38664352204105/02/22 01 03/01-03/29 420 FAIRHAVEN 52-520-54-00-5480114.9802 03/02-03/30 6780 RT4751-510-54-00-548096.5703 03/29-04/26 456 KENNEDY RD 51-510-54-00-548098.5704 03/15-04/12 4600 N BRIDGE 51-510-54-00-548072.7505 03/28-04/25 1106 PRAIRIE CR 52-520-54-00-5480126.2706 03/29-04/26 301 E HYDRAULIC 79-795-54-00-548040.4107 03/03-03/31 FOXHILL 7 LIFT 52-520-54-00-548077.8708 03/28-04/25 872 PRAIRIE CR 79-795-54-00-548042.0709 03/15-04/12 9257 GALENA PARK 79-795-54-00-548044.7510 03/01-03/29 101 BRUELL ST 52-520-54-00-5480433.6711 03/28-04/25 1908 RAINTREE RD 51-510-54-00-5480292.6112 03/29-04/26 PRESTWICK LIFT 52-520-54-00-5480130.7513 03/29-04/26 1991 CANNONBALL TR 51-510-54-00-5480304.3614 03/01-03/29 610 TOWER51-510-54-00-5480192.3215 03/29-04/26 276 WINDHAM IFT 52-520-54-00-5480138.5916 03/29-04/26 133 E HYDRAULIC 79-795-54-00-548048.7417 03/01-03/29 1975 BRIDGE LIFT 52-520-54-00-5480448.97INVOICE TOTAL:2,704.25 *CHECK TOTAL:2,704.25FY 22Page 5 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536540 EEIENGINEERING ENTERPRISES, INC.73821-C03/31/22 01 CREDIT FOR INV. OVERPAYMENT 24-216-60-00-6030-0.30INVOICE TOTAL:-0.30 *7403204/29/22 01 UTILITY PERMIT REVIEWS01-640-54-00-54651,762.75INVOICE TOTAL:1,762.75 *7403404/29/22 01 KENDALL MARKETPLACE01-640-54-00-5465195.5002 RESIDENTIAL** COMMENT **INVOICE TOTAL:195.50 *7403504/29/22 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-5465191.50INVOICE TOTAL:191.50 *7403704/29/22 01 RAINTREE VILLAGE PUBLIC01-640-54-00-54657,778.2502 IMPROVEMENT COMPLETION** COMMENT **INVOICE TOTAL:7,778.25 *CHECK TOTAL:9,927.70 536541 EEIENGINEERING ENTERPRISES, INC.7403804/29/22 01 BEAVER STREET PUMP STATION 51-510-60-00-6060356.0002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:356.00 *CHECK TOTAL:356.00 536542 EEIENGINEERING ENTERPRISES, INC.7403904/29/22 01 2021 SIDEWALK REPLACEMENT 23-230-60-00-6041486.00INVOICE TOTAL:486.00 *7404004/29/22 01 GRANDE RESERVE UNITS 15 & 22 01-640-54-00-5465522.00INVOICE TOTAL:522.00 *CHECK TOTAL:1,008.00FY 22Page 6 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536543 EEIENGINEERING ENTERPRISES, INC.7404204/29/22 01 BRISTOL RIDGE RD RESURFACING 23-230-60-00-60326,496.60INVOICE TOTAL:6,496.60 *CHECK TOTAL:6,496.60 536544 EEIENGINEERING ENTERPRISES, INC.7404304/29/22 01 KENNEDY AND MILL RD23-230-60-00-6088513.8302 INTERSECTION IMPROVEMENTS** COMMENT **INVOICE TOTAL:513.83 *7404404/29/22 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *7404504/29/22 01 YBSD SOLIDS HANDLING01-640-54-00-54652,525.0002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:2,525.00 *7404604/29/22 01 GRANDE RESERVE UNIT 901-640-54-00-5465104.50INVOICE TOTAL:104.50 *7404704/29/22 01 MILL RD RECONSTRUCTION-PHASE 3 23-230-60-00-6012830.00INVOICE TOTAL:830.00 *7404904/29/22 01 WELL #4 REHABILITATION51-510-60-00-60601,850.00INVOICE TOTAL:1,850.00 *7405004/29/22 01 E. MAIN STREET IMPROVEMENTS 51-510-60-00-602525,924.05INVOICE TOTAL:25,924.05 *7405104/29/22 01 ROB ROY AND RAYMOND DRAINAGE 01-640-54-00-5465103.0002 DISTRICT REVIEW** COMMENT **INVOICE TOTAL:103.00 *7405204/29/22 01 GRANDE RESERVE UNIT 23-ENG 01-640-54-00-5465100.00FY 22Page 7 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536544 EEIENGINEERING ENTERPRISES, INC.7405204/29/22 02 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7405304/29/22 01 GRANDE RESERVE UNIT 8-ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *7405404/29/22 01 HEARTLAND CIRCLE UNIT 1-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7405504/29/22 01 KENDALL MARKETPLACE-ENG01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7405604/29/22 01 BLACKBERRY WOODS PHASE A-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7405704/29/22 01 PRESTWICK-ENG INSPECTIONS 01-640-54-00-5465100.00INVOICE TOTAL:100.00 *7405804/29/22 01 HEARTLAND CIRCLE UNIT 3-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7405904/29/22 01 RAINTREE VILLAGE UNIT 4-ENG 01-640-54-00-5465500.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:500.00 *7406004/29/22 01 GRANDE RESERVE UNIT 4-ENG 01-640-54-00-5465300.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:300.00 *7406104/29/22 01 GRANDE RESERVE UNIT 26-ENG 01-640-54-00-5465200.00FY 22Page 8 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536544 EEIENGINEERING ENTERPRISES, INC.7406104/29/22 02 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *7406304/29/22 01 WELL MONITORING DASHBOARDS 01-640-54-00-546573.50INVOICE TOTAL:73.50 *7406404/29/22 01 GRANDE RESERVE UNIT 20-ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *7406504/29/22 01 2022 ROAD PROGRAM23-230-60-00-60256,806.80INVOICE TOTAL:6,806.80 *7406604/29/22 01 LAKE MICHIGAN ALLOCATION51-510-54-00-546529,477.7502 PERMIT APPLICATION** COMMENT **INVOICE TOTAL:29,477.75 *CHECK TOTAL:72,108.43 536545 EEIENGINEERING ENTERPRISES, INC.7406804/29/22 01 CORNEILS RD INTERCEPTOR REVIEW 52-520-60-00-609213,319.10INVOICE TOTAL:13,319.10 *CHECK TOTAL:13,319.10 536546 EEIENGINEERING ENTERPRISES, INC.7406904/29/22 01 5 YEAR CAPITAL IMPROVEMENT 51-510-54-00-5465297.7502 PLAN-LAKE MICHIGAN CONNECTION ** COMMENT **INVOICE TOTAL:297.75 *7407104/29/22 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-54651,437.50INVOICE TOTAL:1,437.50 *FY 22Page 9 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536546 EEIENGINEERING ENTERPRISES, INC.7407204/29/22 01 GRANDE RESERVE UNIT 15-ENG 01-640-54-00-5465100.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:100.00 *7407304/29/22 01 RAINTREE VILLAGE UNIT 6-ENG 01-640-54-00-5465300.0002 INSPECTION** COMMENT **INVOICE TOTAL:300.00 *7407404/29/22 01 LIFT STATION MAINTENANCE01-640-54-00-5465696.5002 SCHEDULES** COMMENT **INVOICE TOTAL:696.50 *7407504/29/22 01 LSL INVENTORY01-640-54-00-54652,431.50INVOICE TOTAL:2,431.50 *7407704/29/22 01 BRISTOL BAY ELEMENTARY TRAFFIC 01-640-54-00-54652,359.7502 ANALYSIS** COMMENT **INVOICE TOTAL:2,359.75 *7407804/29/22 01 GRANDE RESERVE UNIT 7-ENG 01-640-54-00-5465200.0002 INSPECTIONS** COMMENT **INVOICE TOTAL:200.00 *7407904/29/22 01 LINCOLN PRAIRIE-JLL01-640-54-00-5465340.00INVOICE TOTAL:340.00 *7408004/29/22 01 GENERAL LAKE MICHIGAN-DWC 51-510-54-00-54651,363.2502 COORDINATION** COMMENT **INVOICE TOTAL:1,363.25 *CHECK TOTAL:9,526.25 536547 EVERNDEH HAYDEN EVERNDEN04/26-04/3005/11/22 01 REFEREE79-795-54-00-5462225.00INVOICE TOTAL:225.00 *CHECK TOTAL:225.00FY 22Page 10 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536548 FARMFLEE BLAIN'S FARM & FLEET6889-M.MCGREGORY 04/30/22 01 SHIRTS01-410-56-00-560076.46INVOICE TOTAL:76.46 *6977-G.JOHNSON04/30/22 01 PANTS51-510-56-00-560040.49INVOICE TOTAL:40.49 *CHECK TOTAL:116.95 536549 FIRST FIRST PLACE RENTAL32871404/26/22 01 SEWER SNAKE24-216-56-00-565685.50INVOICE TOTAL:85.50 *CHECK TOTAL:85.50 536550 FOXRIDGE FOX RIDGE STONE571803/15/22 01 MIXED FILL LOADS51-510-54-00-5462210.0002 PEA GRAVEL51-510-56-00-5640147.38INVOICE TOTAL:357.38 *CHECK TOTAL:357.38 536551 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-891205/10/22 01 KIMBALL HILL I MATTERS01-640-54-00-54618,538.50INVOICE TOTAL:8,538.50 *H-3586C-891305/10/22 01 NICHOLSON MATTERS01-640-54-00-5461112.37INVOICE TOTAL:112.37 *CHECK TOTAL:8,650.87 536552 HACHHACH COMPANYFY 22Page 11 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536552 HACHHACH COMPANY1301005004/28/22 01 CHEMICALS51-510-56-00-563898.83INVOICE TOTAL:98.83 *1301146104/29/22 01 CHEMICALS51-510-56-00-5638298.26INVOICE TOTAL:298.26 *CHECK TOTAL:397.09 536553 HARRIS HARRIS COMPUTER SYSTEMSMSIXT000026204/30/22 01 MYGOVHUB FEES-APR 202201-120-54-00-546297.6002 MYGOVHUB FEES-APR 202251-510-54-00-5462147.2903 MYGOVHUB FEES-APR 202252-520-54-00-546242.50INVOICE TOTAL:287.39 *CHECK TOTAL:287.39 536554 HILLSDRN HILLS CRANE INSPECTION SERVICE1816405/11/22 01 USE OF AUTO CRANE01-410-54-00-5490440.00INVOICE TOTAL:440.00 *CHECK TOTAL:440.00 536555 HUITROND DIEGO HUITRAN04302204/30/22 01 REFEREE79-795-54-00-5462105.00INVOICE TOTAL:105.00 *CHECK TOTAL:105.00 536556 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02952704/26/22 01 REPAIR OIL LEAK01-410-54-00-5490970.09INVOICE TOTAL:970.09 *CHECK TOTAL:970.09FY 22Page 12 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536557 IMPACT IMPACT NETWORKING, LLC25288304/29/22 01 MANAGED PRINT SERVICES COPY 01-210-54-00-54300.3502 CHARGES FEB-APR 2022** COMMENT **03 MANAGED PRINT SERVICES COPY 01-110-54-00-54309.9904 CHARGES FEB-APR 2022** COMMENT **05 MANAGED PRINT SERVICES COPY 01-120-54-00-543026.1106 CHARGES FEB-APR 2022-FINANCE ** COMMENT **07 MANAGED PRINT SERVICES COPY 79-790-54-00-54622.1108 CHARGES FEB-APR 2022** COMMENT **09 MANAGED PRINT SERVICES COPY 01-120-54-00-54303.3810 CHARGES FEB-APR 2022 - UB** COMMENT **11 MANAGED PRINT SERVICES COPY 51-510-54-00-54304.5312 CHARGES FEB-APR 2022 - UB** COMMENT **13 MANAGED PRINT SERVICES COPY 52-520-54-00-54302.1214 CHARGES FEB-APR 2022 - UB** COMMENT **INVOICE TOTAL:48.59 *CHECK TOTAL:48.59 536558 IMPACT IMPACT NETWORKING, LLC252883204/29/22 01 APR 2022 COPY CHARGES01-110-54-00-5430132.7102 APR 2022 COPY CHARGES01-120-54-00-543044.2503 APR 2022 COPY CHARGES01-220-54-00-5430139.2504 APR 2022 COPY CHARGES01-210-54-00-543078.3905 APR 2022 COPY CHARGES01-410-54-00-54625.0006 APR 2022 COPY CHARGES51-510-54-00-54625.0007 APR 2022 COPY CHARGES52-520-54-00-54625.0008 APR 2022 COPY CHARGES79-790-54-00-546259.0909 APR 2022 COPY CHARGES79-795-54-00-546259.09INVOICE TOTAL:527.78 *CHECK TOTAL:527.78 536559 INGEMUNS INGEMUNSON LAW OFFICES LTDFY 22Page 13 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536559 INGEMUNS INGEMUNSON LAW OFFICES LTD928608/02/21 01 JULY 2021 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *937209/01/21 01 AUG 2021 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *944910/01/21 01 SEPT 2021 ADMIN HEARINGS01-210-54-00-5467450.00INVOICE TOTAL:450.00 *952911/01/21 01 OCT 2021 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *961811/30/21 01 NOV 2021 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:1,650.00 536560 INTERDEV INTERDEV, LLCCW103192011/30/21 01 SENTINELONE PLATFORM &01-640-54-00-54502,130.0002 MANAGEMENT** COMMENT **INVOICE TOTAL:2,130.00 *CW103216912/31/21 01 DEC 2021 ENDPOINT PROTECTION 01-640-54-00-5450354.00INVOICE TOTAL:354.00 *CW103250201/31/22 01 JAN 2022 ENDPOINT PROTECTION 01-640-54-00-5450359.90INVOICE TOTAL:359.90 *CW103277102/28/22 01 FEB 2022 ENDPOINT PROTECTION 01-640-54-00-5450380.55INVOICE TOTAL:380.55 *CW103305503/31/22 01 MAR 2022 ENDPOINT PROTECTION 01-640-54-00-5450380.55INVOICE TOTAL:380.55 *FY 22Page 14 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536560 INTERDEV INTERDEV, LLCCW103331404/30/22 01 APR 2022 ENDPOINT PROTECTION 01-640-54-00-5450380.5502 DUO SECURITY LICENSING &01-640-54-00-5450510.0003 PRODUCT MANAGEMENT** COMMENT **INVOICE TOTAL:890.55 *MSP103217412/31/21 01 DEC 2021 MONTHLY IT SUPPORT 01-640-54-00-54508,302.91INVOICE TOTAL:8,302.91 *MSP103246801/31/22 01 JAN 2022 MONTHLY IT SUPPORT 01-640-54-00-54508,302.91INVOICE TOTAL:8,302.91 *MSP103303203/31/22 01 MAR 2022 MONTHLY IT SUPPORT 01-640-54-00-54508,302.91INVOICE TOTAL:8,302.91 *MSP103332604/30/22 01 APR 2022 MONTHLY IT SUPPORT 01-640-54-00-54508,302.91INVOICE TOTAL:8,302.91 *CHECK TOTAL:37,707.19 536561 IRVINGS STEPHEN IRVING04282204/28/22 01 REFEREE79-795-54-00-5462160.00INVOICE TOTAL:160.00 *CHECK TOTAL:160.00 536562 KOHLSA ADAM KOHLS04/26-04/3005/11/22 01 REFEREE79-795-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00 536563 LEONI IVAN LEONFY 22Page 15 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536563 LEONI IVAN LEON04/26-04/3005/11/22 01 REFEREE79-795-54-00-5462225.00INVOICE TOTAL:225.00 *CHECK TOTAL:225.00 536564 LITELITE CONSTRUCTION2136405/02/22 01 YORKVILLE CITY HALL & POLICE 24-216-60-00-6030435,375.0002 FACILITY** COMMENT **INVOICE TOTAL:435,375.00 *CHECK TOTAL:435,375.00 536565 LOHERL LIAM LOHER04/26-04/3005/11/22 01 REFEREE79-795-54-00-5462130.00INVOICE TOTAL:130.00 *CHECK TOTAL:130.00 536566 MENLAND MENARDS - YORKVILLE39510-2204/03/22 01 CABLE TIES01-210-56-00-56209.97INVOICE TOTAL:9.97 *4073104/20/22 01 NUTS, SCREWS01-410-56-00-562010.62INVOICE TOTAL:10.62 *4081804/21/22 01 PAINT, BRUSH, PRIMER24-216-56-00-565620.90INVOICE TOTAL:20.90 *4081904/21/22 01 CLEANER51-510-56-00-562022.38INVOICE TOTAL:22.38 *4090504/22/22 01 STRIPING PAINT51-510-56-00-56656.98INVOICE TOTAL:6.98 *FY 22Page 16 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536566 MENLAND MENARDS - YORKVILLE4091504/22/22 01 NAILS, EXPANSION JOINT, BOARDS 01-410-56-00-562055.92INVOICE TOTAL:55.92 *CHECK TOTAL:126.77 536567 MENLAND MENARDS - YORKVILLE4093604/22/22 01 SHELVING51-510-56-00-5638139.9902 DRILL BITS, FLASHLIGHTS51-510-56-00-563086.97INVOICE TOTAL:226.96 *CHECK TOTAL:226.96 536568 MENLAND MENARDS - YORKVILLE4118504/25/22 01 PAINT, FILLER, STEELSTIK, 79-790-56-00-5640218.2002 PUTTY, PUTTY KNIFE, BRUSHES, ** COMMENT **03 SPONGES** COMMENT **INVOICE TOTAL:218.20 *4118804/25/22 01 USB CORD51-510-56-00-563817.95INVOICE TOTAL:17.95 *4119404/25/22 01 COUPLING51-510-56-00-562015.96INVOICE TOTAL:15.96 *4124804/26/22 01 COUPLING, UNIONS, PVC CUTTER, 51-510-56-00-562087.6302 PLIERS, SCREWDRIVER SET** COMMENT **INVOICE TOTAL:87.63 *4125404/26/22 01 RETURNED MERCHANDISE CREDIT 51-510-56-00-5620-29.96INVOICE TOTAL:-29.96 *4142004/28/22 01 GROMMET SET, CUP HOOK, SCREWS 52-520-56-00-56209.16INVOICE TOTAL:9.16 *FY 22Page 17 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536568 MENLAND MENARDS - YORKVILLE4142304/28/22 01 TUBING, COUPLER, TILE TAPE,TEE 79-790-56-00-5640180.89INVOICE TOTAL:180.89 *4149404/29/22 01 PVC UNIONS51-510-56-00-562048.43INVOICE TOTAL:48.43 *4149704/29/22 01 PVC51-510-56-00-56207.97INVOICE TOTAL:7.97 *4152604/29/22 01 CABLE TIES, SCREWDRIVERS79-790-56-00-5620119.94INVOICE TOTAL:119.94 *4152804/29/22 01 SCREWDRIVER51-510-56-00-56303.69INVOICE TOTAL:3.69 *CHECK TOTAL:679.86 536569 MESIMPSO M.E. SIMPSON CO, INC3836903/10/22 01 56 MILES WATERMAIN WATER51-510-54-00-546210,920.0002 DISTRIBUTION SYSTEM LEAK** COMMENT **03 DETECTION FROM** COMMENT **04 01/1/22-03/07/22** COMMENT **INVOICE TOTAL:10,920.00 *CHECK TOTAL:10,920.00 536570 METIND METROPOLITAN INDUSTRIES, INC.INV03847504/27/22 01 DIAGNOSTIC AND QUOTE FOR52-520-54-00-5444993.0002 REPAIR TO PRESTWICK LIFT** COMMENT **INVOICE TOTAL:993.00 *CHECK TOTAL:993.00FY 22Page 18 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536571 MONTRK MONROE TRUCK EQUIPMENT33725604/05/22 01 SNOW PLOW HEADLIGHT01-410-56-00-5628260.48INVOICE TOTAL:260.48 *CHECK TOTAL:260.48 536572 NICOR NICOR GAS00-41-22-8748 4-0422 05/03/22 01 04/01-05/03 1107 PRAIRIE LN 01-110-54-00-5480107.20INVOICE TOTAL:107.20 *12-43-53-5625 3-0422 05/04/22 01 04/04-05/04 609 N BRIDGE01-110-54-00-548085.05INVOICE TOTAL:85.05 *15-41-50-1000 6-0422 05/04/22 01 04/01-05/03 804 GAME FARM RD 01-110-54-00-5480435.03INVOICE TOTAL:435.03 *15-64-61-3532 5-0422 05/03/22 01 04/01-05/03 1991 CANNONBALL TR 01-110-54-00-548055.73INVOICE TOTAL:55.73 *20-52-56-2042 1-0422 04/29/22 01 03/30-04/29 420 FAIRHAVEN 01-110-54-00-5480158.35INVOICE TOTAL:158.35 *23-45-91-4862 5-0422 05/04/22 01 04/05-05/04 101 BRUEL ST01-110-54-00-5480165.27INVOICE TOTAL:165.27 *40-52-64-8356 1-0422 05/05/22 01 04/05-05/05 102 E VAN EMMON 01-110-54-00-5480428.05INVOICE TOTAL:428.05 *61-60-41-1000 9-0422 05/06/22 01 04/04-05/04 610 TOWER LANE 01-110-54-00-5480643.19INVOICE TOTAL:643.19 *83-80-00-1000 7-0422 05/06/22 01 04/04-05/04 610 TOWER UNITB 01-110-54-00-5480253.08INVOICE TOTAL:253.08 *91-85-68-4012 8-0422 05/04/22 01 04/01-05/03 902 GAME FARM RD 82-820-54-00-54802,281.58INVOICE TOTAL:2,281.58 *FY 22Page 19 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536572 NICOR NICOR GAS95-16-10-1000 4-0422 05/04/22 01 04/04-05/04 1 RT4701-110-54-00-548049.09INVOICE TOTAL:49.09 *CHECK TOTAL:4,661.62D002509 ORRKKATHLEEN FIELD ORR & ASSOC.16847A05/02/22 01 MISC CITY LEGAL MATTERS01-640-54-00-54562,200.0002 BRISTOL BAY MATTERS01-640-54-00-5456165.0003 COUNTRYSIDE TIF MATTERS87-870-54-00-546288.0004 MEETINGS01-640-54-00-5456500.00INVOICE TOTAL:2,953.00 *DIRECT DEPOSIT TOTAL:2,953.00 536573 PARADISE PARADISE CAR WASH22448704/08/22 01 MAR 2022 CAR WASHES01-210-54-00-549512.00INVOICE TOTAL:12.00 *22450405/03/22 01 APR 2022 CAR WASHES01-210-54-00-549510.00INVOICE TOTAL:10.00 *CHECK TOTAL:22.00 536574 PITSTOP PIT STOPPS44889605/05/22 01 TOWN SQUARE APR 2022 SERVICE 79-795-56-00-5620210.00INVOICE TOTAL:210.00 *PS44889705/05/22 01 RIVERFRONT APR 2022 SERVICE 79-795-56-00-5620226.57INVOICE TOTAL:226.57 *PS44889805/05/22 01 VAN EMMON APR 2022 SERVICE 79-795-56-00-562092.00INVOICE TOTAL:92.00 *FY 22Page 20 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536574 PITSTOP PIT STOPPS44889905/05/22 01 FOX HILL WEST APR 2022 SERVICE 79-795-56-00-5620200.00INVOICE TOTAL:200.00 *PS44890005/05/22 01 FOX HILL APR 2022 SERVICE 79-795-56-00-5620200.00INVOICE TOTAL:200.00 *PS44890105/05/22 01 BEECHER APR 2022 SERVICE79-795-56-00-5620302.00INVOICE TOTAL:302.00 *PS44890205/05/22 01 ROTARY PARK APR 2022 SERVICE 79-795-56-00-562080.00INVOICE TOTAL:80.00 *PS44890305/05/22 01 SPLASH PAD APR 2022 SERVICE 79-795-56-00-562018.22INVOICE TOTAL:18.22 *PS44890405/05/22 01 BRIDGE APR 2022 SERVICE79-795-56-00-562092.00INVOICE TOTAL:92.00 *PS44890505/05/22 01 CANNONBALL APR 2022 SERVICE 79-795-56-00-562028.57INVOICE TOTAL:28.57 *PS44890605/05/22 01 GREEN'S FILLING STATION APR 79-795-56-00-5620200.0002 2022 SERVICE** COMMENT **INVOICE TOTAL:200.00 *PS44890705/05/22 01 BRISTOL STATION PARK APR 2022 79-795-56-00-562080.0002 SERVICE** COMMENT **INVOICE TOTAL:80.00 *PS44890805/05/22 01 RIEMENSCHNIEDER APR 202279-795-56-00-562080.0002 SERVICE** COMMENT **INVOICE TOTAL:80.00 *PS44891005/05/22 01 BRISTOL BAY APR 2022 SERVICE 79-795-56-00-5620540.00INVOICE TOTAL:540.00 *FY 22Page 21 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536574 PITSTOP PIT STOPPS44891105/05/22 01 STEPPING STONES APR 202279-795-56-00-562092.0002 SERVICE** COMMENT **INVOICE TOTAL:92.00 *PS44891205/05/22 01 HIDING SPOT APR 2022 SERVICE 79-795-56-00-562092.00INVOICE TOTAL:92.00 *CHECK TOTAL:2,533.36 536575 RIETZR ROBERT L. RIETZ JR.04282204/28/22 01 REFEREE79-795-54-00-5462160.00INVOICE TOTAL:160.00 *CHECK TOTAL:160.00 536576 STEVENS STEVEN'S SILKSCREENING1994104/27/22 01 STAFF SHIRTS & CAPS79-790-56-00-5600946.00INVOICE TOTAL:946.00 *1994704/28/22 01 STAFF SHIRTS, PULLOVERS79-795-56-00-5606350.00INVOICE TOTAL:350.00 *1995304/28/22 01 6 STAFF SWEATSHIRTS79-795-56-00-5606263.70INVOICE TOTAL:263.70 *1995604/28/22 01 SHIRTS79-795-56-00-5606238.80INVOICE TOTAL:238.80 *CHECK TOTAL:1,798.50 536577 STRIKED DEVYN STRIKE04/26-04/3005/11/22 01 REFEREE79-795-54-00-546290.00INVOICE TOTAL:90.00 *CHECK TOTAL:90.00FY 22Page 22 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536578 SUBURLAB SUBURBAN LABORATORIES INC.20221004/30/22 01 ROUTINE COLIFORM51-510-54-00-5429417.00INVOICE TOTAL:417.00 *CHECK TOTAL:417.00 536579 TRAFFIC TRAFFIC CONTROL CORPORATION13563304/27/22 01 RT47 & SARAVANOS BATTERY01-410-54-00-5435940.0002 REPLACED** COMMENT **INVOICE TOTAL:940.00 *CHECK TOTAL:940.00 536580 TRCONTPR TRAFFIC CONTROL & PROTECTION11146404/29/22 01 SCHOOL SPEED LIMIT SIGN23-230-56-00-5619121.70INVOICE TOTAL:121.70 *CHECK TOTAL:121.70 536581 VITOSH CHRISTINE M. VITOSHCMV 205105/05/22 01 APR 2022 ADMIN HEARINGS01-210-54-00-5467375.00INVOICE TOTAL:375.00 *CHECK TOTAL:375.00 536582 VOITIKM MICHAEL VOITIK04282204/28/22 01 REFEREE79-795-54-00-5462160.00INVOICE TOTAL:160.00 *CHECK TOTAL:160.00 536583 WALDEB BRYAN WALDEFY 22Page 23 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 07:46:09UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 536583 WALDEB BRYAN WALDE04302204/30/22 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 536584 WATERSYS WATER SOLUTIONS UNLIMITED, INC10278004/28/22 01 CHLORINE51-510-56-00-5638385.00INVOICE TOTAL:385.00 *CHECK TOTAL:385.00 536585 WERTZC CAMERON WERTZ04/26-04/3005/11/22 01 REFEREE79-795-54-00-5462260.00INVOICE TOTAL:260.00 *CHECK TOTAL:260.00667,857.482,953.00TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:670,810.48FY 22Page 24 of 38
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 05/11/22UNITED CITY OF YORKVILLETIME: 08:17:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/11/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536527 RIVRVIEW RIVERVIEW FORD, INC.001173005/11/22 01 NEW 2022 FORD ESCAPE25-225-60-00-607035,557.24INVOICE TOTAL:35,557.24 *CHECK TOTAL:35,557.24TOTAL AMOUNT PAID:35,557.24FY 23Page 25 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536587 ALTEC ALTEC INDUSTRIES, INC.5098114105/03/22 01 ANNUAL INSPECTION & DIELECTRIC 01-410-54-00-5490945.78INVOICE TOTAL:945.78 *CHECK TOTAL:945.78536588 AMALGAMA AMALGAMATED BANK OF CHICAGO185754405-050122 05/01/22 01 BOND REGISTRAR AND PAYING 24-216-54-00-5498475.0002 AGENT FOR SERIES 2021 BOND** COMMENT **INVOICE TOTAL:475.00 *CHECK TOTAL:475.00536589 AQUAFIX AQUAFIX, INC.IN00206905/02/22 01 VITASTIM GREASE52-520-56-00-56131,069.86INVOICE TOTAL:1,069.86 *CHECK TOTAL:1,069.86536590 BALLET BALLET FOLKLORICO QUETZALCOATLMARGS EN MAYO-2022 05/10/22 01 2022 MARGARITAS EN MAYO DANCE 79-795-56-00-5606800.0002 PERFORMANCE** COMMENT **INVOICE TOTAL:800.00 *CHECK TOTAL:800.00536591 BATTERYS BATTERY SERVICE CORPORATION008644905/06/22 01 BATTERY01-410-56-00-5628219.00INVOICE TOTAL:219.00 *CHECK TOTAL:219.00FY 23Page 26 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536592 BKFDBRISTOL KENDALL FIRE DEPART.043022-LC05/09/22 01 FEB-APR 2022 DEVELOPMENT FEES 95-000-24-00-245215,200.00INVOICE TOTAL:15,200.00 *CHECK TOTAL:15,200.00536593 CAROUSEL HARY WARNER060122-CRUISE05/10/22 01 06/01/22 CRUISE NIGHT DJ79-795-56-00-5606275.00INVOICE TOTAL:275.00 *CHECK TOTAL:275.00536594 CASTROO OSCAR CASTRO05/01-05/1005/11/22 01 REFEREE79-795-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00536595 CIVICPLS CIVIC PLUS22618604/01/22 01 MUNICODE RENEWAL01-110-54-00-54511,195.00INVOICE TOTAL:1,195.00 *CHECK TOTAL:1,195.00536596 CONFORTM MASON CONFORTI05/01-05/1005/11/22 01 REFEREE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00536597 COXLAND COX LANDSCAPING LLCFY 23Page 27 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536597 COXLAND COX LANDSCAPING LLC19170505/02/22 01 SUNFLOWER ESTATES ANNUAL12-112-54-00-54952,025.0002 LANDSCAPE AGREEMENT AND FIRST ** COMMENT **03 FERTILIZER TREATMENT AND** COMMENT **04 MULCHING** COMMENT **INVOICE TOTAL:2,025.00 *19170605/02/22 01 FOX HILL ANNUAL LANDSCAPE 11-111-54-00-54951,044.5002 AGREEMENT AND FIRST FERTILIZER ** COMMENT **03 TREATMENT** COMMENT **INVOICE TOTAL:1,044.50 *CHECK TOTAL:3,069.50536598 DARNELLK KENTON DARNELL05/01-05/1005/11/22 01 REFEREE79-795-54-00-546280.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00536599 EEIENGINEERING ENTERPRISES, INC.7403304/29/22 01 GRANDE RESERVE-AVANTI90-163-00-00-0111174.00INVOICE TOTAL:174.00 *7403604/29/22 01 GRANDE RESERVE UNITS 26 & 27 90-147-00-00-01112,781.75INVOICE TOTAL:2,781.75 *7404104/29/22 01 KENDALL MARKETPLACE LOT 52 90-154-00-00-01118,581.7502 PAHES 2 & 3 RESUB** COMMENT **INVOICE TOTAL:8,581.75 *7404804/29/22 01 BRIGHT FARMS90-174-00-00-01113,208.50INVOICE TOTAL:3,208.50 *FY 23Page 28 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536599 EEIENGINEERING ENTERPRISES, INC.7406204/29/22 01 KENDALLWOOD ESTATES90-174-00-00-01118,122.25INVOICE TOTAL:8,122.25 *7406704/29/22 01 1735 MARKETVIEW-BELLA TIRE 90-175-00-00-01112,152.00INVOICE TOTAL:2,152.00 *7407004/29/22 01 VERIZON-610 TOWER LN90-170-00-00-0111435.00INVOICE TOTAL:435.00 *7407604/29/22 01 BRISTOL BAY UNIT 1390-179-00-00-01111,808.50INVOICE TOTAL:1,808.50 *7408104/29/22 01 BRISTOL BAY UNIT 3 RESUB90-179-00-00-0111783.00INVOICE TOTAL:783.00 *CHECK TOTAL:28,046.75536600 ENCODE ENCODE PLUS, LLC210604/26/22 01 ENCODE IMPLEMENTATION SOFTWARE 01-220-54-00-54625,250.0002 LICENSING FEE RENEWAL** COMMENT **INVOICE TOTAL:5,250.00 *CHECK TOTAL:5,250.00536601 EVERNDEH HAYDEN EVERNDEN05/01-05/1005/11/22 01 REFEREE79-795-54-00-5462135.00INVOICE TOTAL:135.00 *CHECK TOTAL:135.00536602 EVINST W. THOMAS EVINS05092205/09/22 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00FY 23Page 29 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536603 GROUND GROUND EFFECTS INC.467017-00005/02/22 01 GRASS SEED01-410-56-00-5620119.0002 GRASS SEED51-510-56-00-5620119.00INVOICE TOTAL:238.00 *467187-00005/04/22 01 DIRT01-410-56-00-5640224.2802 DIRT51-510-56-00-5640224.28INVOICE TOTAL:448.56 *CHECK TOTAL:686.56536604 HACHHACH COMPANY1301382605/02/22 01 FLUORIDE51-510-56-00-563852.02INVOICE TOTAL:52.02 *CHECK TOTAL:52.02536605 HOUSERT TYLER HOUSER05/01-05/1005/11/22 01 REFEREE79-795-54-00-546260.00INVOICE TOTAL:60.00 *CHECK TOTAL:60.00536606 HUITROND DIEGO HUITRAN05102205/10/22 01 REFEREE79-795-54-00-546235.00INVOICE TOTAL:35.00 *5/07/22-5/09/2205/10/22 01 REFEREE79-795-54-00-5462175.00INVOICE TOTAL:175.00 *CHECK TOTAL:210.00536607 HUMBERSC CARTER HUMBERSFY 23Page 30 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536607 HUMBERSC CARTER HUMBERS05/01-05/1005/11/22 01 REFEREE79-795-54-00-546245.00INVOICE TOTAL:45.00 *CHECK TOTAL:45.00536608 INTERDEV INTERDEV, LLCCW103291903/21/22 01 BARRACUDA LICENSE RENEWAL 01-640-54-00-54507,756.56INVOICE TOTAL:7,756.56 *CHECK TOTAL:7,756.56536609 KCSHERIF KENDALL CO. SHERIFF'S OFFICEAPR 2022-DUPAGE04/21/22 01 FTA BOND FEE REIMBURSEMENT 01-000-24-00-241270.00INVOICE TOTAL:70.00 *APR 2022-OGLE05/11/22 01 OGLE COUNTRY FTA BOND FEE 01-000-24-00-241270.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:70.00 *CHECK TOTAL:140.00536610 KENDCPA KENDALL COUNTY CHIEFS OF90005/02/22 01 SRT ANNULA DUES01-210-54-00-54602,000.0002 MAJOR CRIMES ANNUAL DUES01-210-54-00-54601,000.0003 MOBILE COMMAND ANNUAL DUES 01-210-54-00-5460500.00INVOICE TOTAL:3,500.00 *CHECK TOTAL:3,500.00536611 KENDEDC KENDALL COUNTY COLLECTOR2021 PAYABLE 2022 05/10/22 01 ROB ROY DRAINAGE DIST PROPERTY 01-640-54-00-5462522.92FY 23Page 31 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536611 KENDEDC KENDALL COUNTY COLLECTOR2021 PAYABLE 2022 05/10/22 02 2021 TAX INSTALLMENTS** COMMENT **INVOICE TOTAL:522.92 *CHECK TOTAL:522.92536612 LEONI IVAN LEON05/01-05/1005/11/22 01 REFEREE79-795-54-00-5462135.00INVOICE TOTAL:135.00 *CHECK TOTAL:135.00536613 LIPSCOJA JACOB LIPSCOMB05/01-05/1005/11/22 01 REFEREE79-795-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00536614 LOHERG GAVIN DANIEL LOHER05/01-05/1005/11/22 01 REFEREE79-795-54-00-546245.00INVOICE TOTAL:45.00 *CHECK TOTAL:45.00536615 LOHERL LIAM LOHER05/01-05/1005/11/22 01 REFEREE79-795-54-00-5462225.00INVOICE TOTAL:225.00 *CHECK TOTAL:225.00536616 MENLAND MENARDS - YORKVILLEFY 23Page 32 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536616 MENLAND MENARDS - YORKVILLE41816-2205/03/22 01 GORILLA TAPE, COOLER, VELCRO 51-510-56-00-562066.42INVOICE TOTAL:66.42 *4189705/04/22 01 FLEX MAGNETIC CLAW01-410-56-00-56208.99INVOICE TOTAL:8.99 *4197405/05/22 01 STARTER, UTILITY KNIFE01-410-56-00-562039.87INVOICE TOTAL:39.87 *4197805/05/22 01 THERMOMETER24-216-56-00-565632.96INVOICE TOTAL:32.96 *4200505/05/22 01 HOSE CLAMP,DIESEL EXHAUST 52-520-56-00-562896.9502 FLUID** COMMENT **INVOICE TOTAL:96.95 *CHECK TOTAL:245.19536617 METROWES METRO WEST COG468405/03/22 01 MEMBERSHIP RENEWAL FEES01-110-54-00-54607,536.55INVOICE TOTAL:7,536.55 *CHECK TOTAL:7,536.55536618 MIDWSALT MIDWEST SALT022186205/04/22 01 BULK ROCK SALT51-510-56-00-56383,010.53INVOICE TOTAL:3,010.53 *CHECK TOTAL:3,010.53536619 NEMRT NORTH EAST MULTI-REGIONAL30238404/19/22 01 ANNUAL MEMBERSHIP RENEWAL 01-210-54-00-54602,850.00INVOICE TOTAL:2,850.00 *CHECK TOTAL:2,850.00FY 23Page 33 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536620 NEOPOST QUADIENT FINANCE USA, INC05242205/24/22 01 REFILL POSTAGE MACHINE01-000-14-00-1410200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00D002510 ORRKKATHLEEN FIELD ORR & ASSOC.16847B05/02/22 01 BRIGHT FARMS MATTER90-173-00-00-00112,695.00INVOICE TOTAL:2,695.00 *DIRECT DEPOSIT TOTAL:2,695.00536621 OSWEFIRE OSWEGO FIRE PROTECTION DIST.043022-LC05/09/22 01 FEB-APR 2022 DEVELOPMENT FEES 95-000-24-00-24561,644.30INVOICE TOTAL:1,644.30 *CHECK TOTAL:1,644.30536622 PEPSI PEPSI-COLA GENERAL BOTTLE3038120905/09/22 01 BEECHER CONCESSION DRINKS 79-795-56-00-5607384.38INVOICE TOTAL:384.38 *3320266305/05/22 01 BRIDGE CONCESSION DRINKS79-795-56-00-5607606.52INVOICE TOTAL:606.52 *CHECK TOTAL:990.90536623 R0002512 PUEBLO CONCRETE2022-0124 RFND05/10/22 01 PERMIT CANCELLATION REFUND 01-000-42-00-421050.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00FY 23Page 34 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536624 SAFESUPP EMERGENT SAFETY SUPPLY190275526205/10/22 01 PPE RAIN JACKETS51-510-56-00-560072.00INVOICE TOTAL:72.00 *CHECK TOTAL:72.00536625 TRCONTPR TRAFFIC CONTROL & PROTECTION11154105/10/22 01 STREET SIGNS23-230-56-00-5619437.35INVOICE TOTAL:437.35 *CHECK TOTAL:437.35536626 WALDEB BRYAN WALDE05022205/02/22 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00D002511 YBSDYORKVILLE BRISTOL22-APR05/11/22 01 APR 2022 SANITARY FEES95-000-24-00-2450297,838.85INVOICE TOTAL:297,838.85 *DIRECT DEPOSIT TOTAL:297,838.85536627 YORKSCHO YORKVILLE SCHOOL DIST #115043022-LC05/09/22 01 FEB-APR 2022 LAND CASH95-000-24-00-245312,458.65INVOICE TOTAL:12,458.65 *CHECK TOTAL:12,458.65536628 YOUNGM MARLYS J. YOUNGFY 23Page 35 of 38
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA 01-112 SUNFLOWER ESTATES 15-155 MOTOR FUEL TAX 23-216 MUNICIPAL BUILDING23-230 CITY-WIDE CAPITAL 24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL 25-225 PARK & REC CAPITAL 42-420 DEBT SERVICE51-510 WATER OPERATIONS 52-520 SEWER OPERATIONS 72-720 LAND CASH79-790 PARKS DEPARTMENT 79-795 RECREATION DEPARTMENT 82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL 87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II 90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 05/19/22TIME: 08:06:15UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 05/24/2022CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------536628 YOUNGM MARLYS J. YOUNG04132204/27/22 01 04/13/22 P&Z MEETING MINUTES 90-180-00-00-001142.5002 04/13/22 P&Z MEETING MINUTES 90-179-00-00-001142.50INVOICE TOTAL:85.00 *CHECK TOTAL:85.00100,009.42300,533.85TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:400,543.27FY 23Page 36 of 38
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,122.46 - 17,122.46 1,537.24 1,289.96 19,949.66 FINANCE11,519.60 - 11,519.60 1,025.24 847.17 13,392.01 POLICE133,515.01 2,126.98 135,641.99 542.74 10,096.43 146,281.16 COMMUNITY DEV.24,838.18 - 24,838.18 2,250.65 1,874.10 28,962.93 STREETS20,534.27 110.29 20,644.56 1,846.24 1,521.45 24,012.25 BUILDING & GROUNDS2,095.20 2,095.20 199.82 171.76 2,466.78 WATER17,554.11 487.46 18,041.57 1,605.71 1,311.09 20,958.37 SEWER9,594.34 9.37 9,603.71 854.73 697.96 11,156.40 PARKS25,870.07 294.23 26,164.30 2,308.15 1,954.78 30,427.23 RECREATION20,032.88 - 20,032.88 1,507.95 1,488.66 23,029.49 LIBRARY18,205.56 - 18,205.56 967.90 1,349.86 20,523.32 TOTALS300,881.68$ 3,028.33$ 303,910.01$ 14,646.37$ 22,603.22$ 341,159.60$ TOTAL PAYROLL341,159.60$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 13, 2022Page 37 of 38
ACCOUNTS PAYABLE DATE
FY 22
City Check Register - FY 22 (Pages 1 - 24)05/24/2022 670,810.48
SUB-TOTAL:670,810.48
FY 23
Manual City Check Register - FY 23 (Page 25)05/11/2022 37,557.24
City Check Register - FY 23 (Pages 26 - 36)05/24/2022 400,543.27
SUB-TOTAL:$438,100.51
WIRE PAYMENTS
Dearborn Insurannce 05/02/2022 2,875.06$
Blue Cross/ Blue Shield Insurance 04/29/2022 130,040.33
TOTAL PAYMENTS:$132,915.39
Bi - Weekly (Page 37)05/13/2022 341,159.60$
SUB-TOTAL:341,159.60$
TOTAL DISBURSEMENTS:1,582,985.98$
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, May 24, 2022
PAYROLL
Page 38 of 38
$
$
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #2
Tracking Number
PW 2022-32
Water Department Reports for March – April 2022
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-32
Majority
Approval
Monthly water reports as required by IEPA
Eric Dhuse Public Works
Name Department
United City of Yorkville
WATER DEPARTMENT REPORT
March
2022 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 382 4,041,000
7 1527 1125 379 9,082,000
8 1384 840 540 17,804,000
9 1368 861 507 17,421,000
TOTAL PUMPED 48,348,000
CURRENT MONTH’S PUMPAGE IS 2,119,600 GALLONS MORE THAN LAST MONTH
1,496,900 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,559,613 ___GALLONS
DAILY MAXIMUM PUMPED: __ 2,241,000 GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 72.43 __ GALLONS
WATER TREATMENT:
CHLORINE: 1138 LBS. FED CALCULATED CONCENTRATION: ___3.12__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.73 __ MG/L
POLYPHOSPHATE: 1066 _ LBS. FED CALCULATED CONCENTRATION: ___1.02___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __27 NUMBER OF LEAKS OR BREAKS REPAIRED: __ 2___
MXU’S: __8 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __35 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
United City of Yorkville
WATER DEPARTMENT REPORT
April
2022 _
MONTH / YEAR
WELLS
NO WELL DEPTH
(FEET)
PUMP DEPTH
(FEET)
WATER ABOVE PUMP
(FEET)
THIS MONTH’S PUMPAGE
(GALLONS)
4 1386 664 382 0
7 1527 1125 356 11,480,400
8 1384 840 541 20,056,000
9 1368 861 505 16,771,000
TOTAL PUMPED 48,297,400
CURRENT MONTH’S PUMPAGE IS 50,600 GALLONS LESS THAN LAST MONTH
4,600,000 GALLONS LESS THAN LAST YEAR
DAILY AVERAGE PUMPED: _ 1,609,913 ___GALLONS
DAILY MAXIMUM PUMPED: __ 1,970,000 GALLONS
DAILY AVERAGE PER CAPITA USE: ___ 75.13 __ GALLONS
WATER TREATMENT:
CHLORINE: 1181 LBS. FED CALCULATED CONCENTRATION: ___3.06__ MG/L
FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.75 __ MG/L
POLYPHOSPHATE: 1066 _ LBS. FED CALCULATED CONCENTRATION: ___0.85___ MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
__25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN)
___________________________________________________________________________________________
FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: __16 NUMBER OF LEAKS OR BREAKS REPAIRED: __ ___
MXU’S: __17 BATTERIES REPLACED: _
NEW CUSTOMERS:
RESIDENTIAL: __21 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___
COMMENTS:
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
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Agenda Item Notes:
Reviewed By:
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Agenda Item Number
Consent Agenda #3
Tracking Number
PW 2022-37
Lake Michigan/DuPage Water Commission Preliminary Engineering Agreement
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-37
Majority
Approval
Eric Dhuse Public Works
Name Department
Summary
Approval of a preliminary engineering agreement with EEI for connection to Lake Michigan
water through DuPage Water Commission (DWC).
Background
Lake Michigan water connection is an ongoing discussion, and this is the next step to continue to
move forward to meet our target date of Lake Michigan water sometime in 2027. This proposed
agreement will provide a more detailed analysis of the proposed improvements and cost estimates, as
well as the necessary funding. In addition, a phasing and implementation plan will be developed to
identify the schedule for planning, design, and construction of the various improvements and timeline
for switching over to Lake Michigan water. A detailed breakdown of services is listed in attachment B
of the proposed engineering agreement.
This proposed agreement is a flat lump sum agreement for $153,958. This expense is in the
approved FY 23 budget in the Water Sourcing DWC line item (51-510-60-00-6011) in the water fund.
Recommendation
Staff recommends approval of a preliminary engineering agreement with EEI for connection to
Lake Michigan water.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: May 12, 2022
Subject: Lake Michigan Connection CIP: Preliminary Engineering
Agreement
Agreement for Professional Services
United City of Yorkville, Kendall County, IL
Lake Michigan Connection CIP: Preliminary Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER”, and Engineering Enterprises, Inc., hereinafter referred to
as the "Contractor" or “ENGINEER”, agrees as follows:
A. Services:
The Engineer shall furnish the necessary personnel, materials, equipment, and expertise
to make the necessary investigations, analysis, and calculations along with exhibits, cost
estimates, and narrative to complete all necessary engineering services to the City as
indicated on the included Attachment B. Services to be provided include engineering
services for the Lake Michigan Connection CIP: Preliminary Engineering as indicated on
Attachment C.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the Contractor
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to Contractor:
Contractor shall receive as compensation for all work and services to be performed herein
an amount based on the Estimate of Level of Effort and Associated Cost, included as
Attachment C, which will be paid for as a lump sum in the amount of $153,958. All
payments will be made according to the Illinois State Prompt Payment Act and not less
than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
Contractor, on or before February 1st of every given year, shall provide written notice of
any change in the rates specified in Attachment C hereof (or on any attachments hereto)
and said changes shall only be effective on and after May 1st of that same year.
E. Ownership of Records and Documents:
Contractor agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
Contractor agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, Contractor
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by Contractor without contractor’s consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
Contractor shall have sole control over the manner and means of providing the work and
services performed under this agreement. The City’s relationship to the Contractor under
this agreement shall be that of an independent contractor. Contractor will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes
500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery
or attempted bribery of an officer or employee of the State of Illinois or any other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R.
Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under
this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
Contractor shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
Contractor or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of Contractor or its Subcontractors of any employee of any of them. In
the event that the either party shall bring any suit, cause of action or counterclaim against
the other party, the non-prevailing party shall pay to the prevailing party the cost and
expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance:
The contractor agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied).
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attached
Exhibits. Except for those terms included on the Exhibits, no additional terms are
included as a part of this agreement. All prior understandings and agreements between
the parties are merged into this agreement, and this agreement may not be modified orally
or in any manner other than by an agreement in writing signed by both parties. In the
event that any provisions of this agreement shall be held to be invalid or unenforceable,
the remaining provisions shall be valid and binding on the parties. The list of
Attachments are as follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimated Level of Effort and Associated Cost
Attachment D: Anticipated Project Schedule
Attachment E: 2022 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the Contractor:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove, IL 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this ____day of ____________, 2022.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
John Purcell Bradley P. Sanderson, P.E.
Mayor Chief Operating Officer / President
_________________________________ ________________________________
Jori Behland Stephen Dennison, P.E.
City Clerk Senior Project Manager / Principal
Attachment A:
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services
Agreement, constitute the entire integrated agreement between the OWNER and Engineering
Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions
between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will
endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised
by members of the same profession currently practicing under same circumstances in the same
locality. ENGINEER makes no other warranties, express or implied, written or oral under this
Agreement or otherwise, in connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct,
control, or have authority over any contractor work, nor have authority over or be responsible for
the means, methods, techniques sequences, or procedures of construction selected or used by any
contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such
contractor’s furnishing and performing of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes
responsibility for contractor’s failure to furnish and perform the work in accordance with the
contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or
supplies, or any of their agents or employees or any other person at the site or otherwise
furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the
submissions and only for the purpose of assessing if upon installation or incorporation in the
project work they are generally consistent with the construction documents. OWNER agrees that
the contractor is solely responsible for the submissions and for compliance with the construction
documents. OWNER further agrees that the ENGINEER’S review and action in relation to these
submissions shall not constitute the provision of means, methods, techniques, sequencing or
procedures of construction or extend or safety programs or precautions. The ENGINEER’S
consideration of a component does not constitute acceptance of the assembled items.
The ENGINEER’S site observation during construction shall be at the times agreed upon in the
Project Scope. Through standard, reasonable means the ENGINEER will become generally
familiar with observable completed work. If the ENGINEER observes completed work that is
inconsistent with the construction documents, that information shall be communicated to the
contractor and OWNER for them to address.
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction
costs represents ENGINEER’S best and reasonable judgment as a professional engineer.
OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s
methods of determining pricing, or over competitive bidding by contractors, or of market
conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or
actual construction costs will not vary from ENGINEER’S opinion of probable construction
costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied
upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or
sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other
types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any
conclusion or information obtained or derived from such electronic files will be at the user's sole
risk. When transferring documents in electronic media format, ENGINEER makes no
representations as to long term compatibility, usability, or readability of documents resulting
from the use of software application packages, operating systems, or computer hardware
differing from those used by ENGINEER at the beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions that
were not originally contemplated by or known to the ENGINEER are revealed, to the extent that
they affect the scope of services, compensation, schedule, allocation of risks, or other material
terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of
this Agreement. The ENGINEER shall notify the OWNER of the changed conditions
necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good
faith enter into renegotiation of this Agreement to address the changed conditions. If terms
cannot be agreed to, the parties agree that either party has the absolute right to terminate this
Agreement, in accordance with the termination provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge
no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous
Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER
and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is
acknowledged by both parties that ENGINEER's scope of services does not include any services
related to a Hazardous Condition. In the event ENGINEER or any other party encounters a
Hazardous Condition, ENGINEER may, at its option and without liability for consequential or
any other damages, suspend performance of services on the portion of the project affected
thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify
and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that
the project site is in full compliance with applicable Laws and Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the
fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective
officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other
or shall make any claim for any incidental, indirect, or consequential damages arising out of or
connected in any way to the Project or to this Agreement. This mutual waiver of consequential
damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of
income, loss of reputation, or any other consequential damages that either party may have
incurred from any cause of action including negligence, strict liability, breach of contract, and
breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar
waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon seven
(7) days written notice of either party. In the event of termination, the ENGINEER shall prepare
a final invoice and be due compensation as set forth in the Professional Services Agreement for
all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than
seven (7) calendar days’ written notice for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance
with the terms of the Agreement and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written
consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a
period of greater than ninety (90) calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into,
the scope of services or the nature of the project, and the failure of the parties to
reach agreement on the compensation and schedule adjustments necessitated by
such changes.
Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise
agreed to in writing.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual
relationship with or a cause of action in favor of a third party against either the OWNER or the
ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and
exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against
the ENGINEER because of this Agreement or the performance or nonperformance of services
hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts
with contractors, subcontractors, vendors and other entities involved in this Project to carry out
the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under
this Agreement to the extent that such performance is prevented by force majeure (defined
below) and the nonperforming party promptly provides notice of such prevention to the other
party. Such excuse shall be continued so long as the condition constituting force majeure
continues. The party affected by such force majeure also shall notify the other party of the
anticipated duration of such force majeure, any actions being taken to avoid or minimize its
effect after such occurrence, and shall take reasonable efforts to remove the condition
constituting such force majeure. For purposes of this Agreement, “force majeure” shall include
conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary
or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or
default of public utilities or common carriers, destruction of production facilities or materials by
fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder
shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between the
parties are merged into this Agreement, and this Agreement may not be modified orally or in any
manner other than by an Agreement in writing signed by both parties. In the event that any
provisions of this Agreement shall be held to be invalid or unenforceable, the remaining
provisions shall be valid and binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under
or interest in this Agreement without the prior written consent of the other party. Subcontracting
normally contemplated by the ENGINEER shall not be considered an assignment for purposes of
this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this
Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of
that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the
other under this Agreement, the prevailing party shall be entitled to recover from the other all
costs and expenses including without limitation the reasonable fees of its attorneys in such action
or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge
reasonable.
Headings: The headings used in this Agreement are inserted only as a matter of convenience
only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect
the construction or interpretation of this Agreement.
Attachment B:
SCOPE OF SERVICES
Introduction:
The United City of Yorkville, along with its Waterlink partners (Villages of Montgomery and
Oswego), have selected Lake Michigan as their long-term sustainable water source and intend
to connect to the DuPage Water Commission (DWC). The Alternative Water Source Study
(AWSS) Update recently completed included preliminary evaluation of the necessary
improvements, proposed sites, and cost estimates and potential financing for the improvements
for each of the supply alternatives.
Now that the City has selected Lake Michigan-DWC, a more detailed analysis of the proposed
improvements and cost estimates, as well as the necessary funding. Additionally, a phasing
and implementation plan will be developed to identify the schedule for planning, design, and
construction of the various improvements and timeline for switching over to Lake Michigan
supply.
The proposed work items for this project are as follows:
PROJECT FACILITATION & PROJECT TEAM MEETINGS
0.1 Project Administration
0.2 Project Initiation Meeting (1 Online Meeting)
0.3 Progress Review Meetings with City Staff (2 Online Meetings)
NEEDS ASSESSMENT AND SITE EVALUATIONS
1.1 Coordinate Data Collection and Complete Updated Needs Assessment
1.2 Complete Receiving Station/Ground Storage Tank Site Evaluations
Assumes Two (2) Previously Selected Sites – Raintree Village – WTP/EWST Site
and Grande Reserve – WTP/EWST Site
Includes Topographic Surveys of Sites
Does Not Include New Geotechnical Field Testing of Sites
1.3 Evaluate DuPage Water Commission, Receiving Station Requirements
1.4 Develop Preliminary Site Concept Plans
COST ESTIMATES, FUNDING EVALUATION, AND PHASING &
IMPLEMENTATION PLAN (PIP)
2.1 Prepare Updated Cost Estimates for All Improvements
2.2 Evaluate Funding Alternatives
Includes (but Not Limited to) WIFIA and IEPA SRF Funding Options
Does Not Include Preparation of Funding Program Applications
2.3 Evaluate Water Rates
Financial Evaluation Limited to Impacts of Lake Michigan Connection
o Assumes City Assistance to Provide Information and Analysis Related to
Historic and Projected Water Expenses and Revenues (Non-Lake Michigan
Connection Items)
Connection Fee and Rate Options for Three (3) Alternatives Maximum
2.4 Develop Phasing & Implementation Plan
PRELIMINARY ENGINEERING – PROJECT PLAN REPORT
3.1 Prepare Draft Preliminary Engineering Report
3.2 City Council Presentation
3.3 Finalize Preliminary Engineering Report
Preliminary Engineering Report Will Satisfy IEPA SRF Requirements for a Project
Plan, and Scope Includes Preparation and Submittal of Associated Project Plan
Submittal Forms (Funding Nomination Form, O,M&R Certification, etc.)
The following items are excluded from the above scope (included/to be included in separate
contracts):
Illinois Department of Natural Resources (IDNR) Lake Michigan Allocation Application
Corrosion Control Study
Non-Revenue Water Reduction Plan Preparation
Funding Sources Applications
Land Acquisition Coordination
The above scope summarizes the work items that will be completed for this contract.
Additional work items, including additional meetings beyond the meetings defined in the above
scope, shall be considered outside the scope of the base contract and will be billed in accordance
with the Standard Schedule of Charges.
ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2230-PPROJECT TITLEDATE PREPARED BYLake Michigan Connection-Preliminary EngineeringROLE PIC QA/QC SPM PE PE SPM CAD Tech Survey ADMINPERSON BPS JWF STD CRW AG MGS KKP JB DRARATE $223 $223 $216 $183 $154 $216 $139 $159 $70PROJECT FACILITATION & PROJECT TEAM MEETINGS0.1 Project Administration 8 8 16 32 6,440$ 0.2 Project Initiation Meeting (Online Meeting) 4 4 4 6 6 24 4,670$ 0.3 Progress Review Meetings with City Staff (2 Online Meetings) 6 8 8 8 12 42 8,162$ Project Facilitation & Project Team Meetings Subtotal: 18 12 20 30 18 - - - - 98 19,272$ NEEDS ASSESSMENT AND SITE EVALUATIONS1.1 Coordinate Data Collection and Complete Updated Needs Assessment 2 4 4 6 16 2,966$ 1.2 Complete Receiving Station/Ground Storage Tank Site Evaluations 1 4 8 16 32 61 11,095$ 1.3 Evaluate DuPage Water Commission, Receiving Station Requirements 1 2 4 8 8 23 4,229$ 1.4 Develop Preliminary Site Concept Plans 2 2 8 12 40 32 96 15,424$ Needs Assessment and Site Evaluations Subtotal: 6 4 20 32 54 16 32 32 - 196 33,714$ COST ESTIMATES, FUNDING EVALUATION, AND PHASING & IMPLEMENTATION PLAN (PIP)2.1 Prepare Updated Cost Estimates for All Improvements 4 2 8 16 32 62 10,922$ 2.2 Evaluate Funding Alternatives 8 8 16 24 24 80 15,112$ 2.3 Evaluate Water Rates 4 4 20 24 40 92 16,656$ 2.4 Develop Phasing & Implementation Plan 2 2 8 8 12 32 5,932$ Cost Estimates, Funding Evaluation, and PIP Subtotal: 18 16 52 72 108 - - - - 266 48,622$ PRELIMINARY ENGINEERING - PROJECT PLAN REPORT3.1 Prepare Draft Preliminary Engineering Report 2 8 24 56 4 2 96 15,886$ 3.2 City Council Presentation 4 4 4 12 24 4,844$ 3.3 Finalize Preliminary Engineering Report 2 4 4 8 16 2 36 6,270$ Preliminary Engineering - Project Plan Report Subtotal: 8 8 16 44 72 - 4 - 4 156 27,000$ 50 40 108 178 252 16 36 32 4 716 128,608 EEI STAFFLABOR SUMMARYBPS Bradley P. Sanderson, P.E.EEI Labor Expenses = 128,608$ JWF Jeffrey W. Freeman, P.E., CFM, LEED APTOTAL LABOR EXPENSES128,608$ STD Stephen T. Dennison, P.E.CRW Christopher R. Walton, P.E.DIRECT EXPENSESAG Ali Ghasemi, Ph.D, E.I.Printing/Scanning = 250$ MGS Mark G. Scheller, PLSMileage = 100$ KKP Kristopher K. PungJB Joshua BoatmanDIRECT EXPENSES = 350$ DRA Deborah R. AndersonSUBCONSULTANT EXPENSESStantec (WIFIA Funding) = 25,000$ SUBCONSULTANT EXPENSES =25,000$ TOTAL COSTS 153,958$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:5/12/22 ALI/STDTASK NO.TASK DESCRIPTIONHOURS COST
ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2230-PPROJECT TITLEDATE PREPARED BYLake Michigan Connection-Preliminary EngineeringALI/STDJUNE JULYAUG SEPT OCT NOV DEC JAN FEB MARAPR MAYPROJECT FACILITATION & PROJECT TEAM MEETINGS0.1 Project Administration0.2 Project Initiation Meeting (Online Meeting)0.3 Progress Review Meetings with City Staff (2 Online Meetings)NEEDS ASSESSMENT AND SITE EVALUATIONS1.1 Coordinate Data Collection and Complete Updated Needs Assessment1.2 Complete Receiving Station/Ground Storage Tank Site Evaluations1.3 Evaluate DuPage Water Commission, Receiving Station Requirements1.4 Develop Preliminary Site Concept PlansCOST ESTIMATES, FUNDING EVALUATION, AND PHASING & IMPLEMENTATION PLAN (PIP)2.1 Prepare Updated Cost Estimates for All Improvements2.2 Evaluate Funding Alternatives2.3 Evaluate Water Rates2.4 Develop Phasing & Implementation PlanPRELIMINARY ENGINEERING - PROJECT PLAN REPORT3.1 Prepare Draft Preliminary Engineering Report3.2 City Council Presentation3.3 Finalize Preliminary Engineering Report 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION5/12/222022 2023
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #4
Tracking Number
PW 2022-38
Bristol Ridge Road Phase III RFQ and Construction Engineering Agreement
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-38
Majority
Approval
Eric Dhuse Public Works
Name Department
Summary
Approval of a construction engineering agreement with EEI for Bristol Ridge Road
improvements.
Background
This item was last discussed in April 2021 when the City Council approved a design engineering
agreement for the Bristol Ridge Road resurfacing improvements. Since then, the project has been
designed, and the construction engineering agreement is up for discussion at the May PW meeting.
Accordingly, EEI has prepared an agreement for the City Council’s consideration.
Since the project is funded through the Kane Kendall Council of Mayors, and is a 75%-25% cost
sharing, there are specific rules in place as to the steps we must follow to obtain funding. The next step
will be a letting of the project that is slated for some time in June, after this agreement is passed.
This contract is included in the FY 23 budget. The attached construction engineering agreement
contains an estimated $66,683 total value, which will be charged at hourly rates.
Recommendation
Staff recommends approval of a construction engineering agreement with EEI for the Bristol
Ridge Road resurfacing improvements.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: May 12, 2022
Subject: Bristol Ridge Road Construction Engineering Agreement
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
Shanel Gayle, Purchasing Manager
CC: Bart Olson, City Administrator
Date: March 17, 2022
Subject: Bristol Ridge Road Resurfacing Project
Summary
Qualification Summary of the Bristol Ridge Road Resurfacing.
Background
On March 31, 2022, staff released a Request for Qualification seeking a qualified Consulting Engineering
Firm for the Bristol Ridge Road Resurfacing project. The City currently anticipates construction for this
project to start in late-summer 2022 and construction being completed by the end of October. Sealed
qualifications were due on April 19, 2022, four (4) Consulting Engineering Firms submitted qualifications.
On April 20, 2022, the Selection Committee, which included Eric Dhuse, Public Works Director, and Erin
Willrett, Assistant City Administrator, began reviewing and evaluating qualifications in the categories of
firm experience, staff capabilities, past performance, and local presence. The final results from the
Selection Committee were due on May 4, 2022, and Engineering Enterprises, Inc., of Sugar Grove, IL
received the highest score a 97.5 average out of 100.
Name of Firm Total
Engineering Enterprises, Inc. 97.5
Engineering Services Group, Inc. 78
Hutchison Engineering, Inc. 90
Thomas Engineering Group 83
Recommendations
Staff recommends authorizing the agreement for the Consulting Engineering Firm for the Bristol Ridge
Road Resurfacing project with Engineering Enterprises, Inc., of Sugar Grove, Illinois in an amount of
$66,683.00.
Attachments
Exhibit A – Local Public Agency Engineering Services Agreement with Engineering Enterprises, Inc.
Resolution No. 2022-____
Page1
Resolution No. 2022-______
A RESOLUTION APPROVING AN ENGINEERING SERVICE FOR
BRISTOL RIDGE ROAD IMPROVEMENTS
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has received funding from the Illinois Department of Transportation
to make certain improvements to Bristol Ridge Road consisting of hot-mix asphalt surface course
removal, pavement patching, hot-mix asphalt binder course, hot-mix asphalt surface course,
sidewalk and curb and gutter removal and replacement, structure adjustments, pavement markings,
roadway signage and all other appurtenant work (the “Project”); and,
WHEREAS, the City issued a Request for Qualifications seeking a qualified engineering
firm to construct the Project and after review and evaluation of submittals from four (4)
engineering firms, the City desires to enter into an Engineering Agreement with Engineering
Enterprises, Inc. as the most qualified.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Engineering Services Agreement by and between the United City of
Yorkville and Engineering Enterprises, Inc., in an amount of $66,683.00 attached hereto and made
a part hereof by this reference and is hereby approved and the Mayor and City Clerk are hereby
authorized to execute said Contract on behalf of the United City of Yorkville.
Section 2. That this Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Resolution No. 2022-____
Page2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Local Public Agency
Engineering Services Agreement
BLR 05530 (Rev. 08/05/21)Page 1 of 11Completed05/10/22
Using Federal Funds?Yes No
Agreement For
Federal CE
Agreement Type
Original
LOCAL PUBLIC AGENCY
Local Public Agency
United City of Yorkville
County
Kendall
Section Number
21-00052-00-RS
Job Number
C-93-002-23
Project Number
AQ5Y(681)
Contact Name
Eric Dhuse
Phone Number
(630) 553-4370
Email
edhuse@yorkville.il.us
SECTION PROVISIONS
Local Street/Road Name
Bristol Ridge Road
Length
0.71
Key Route
FAU 1555
Add Location
Structure Number
N/A
Remove Location
Location Termini
Kennedy Road to US Route 34
Project Description
The project consists of hot-mix asphalt surface course removal, pavement patching, hot-mix asphalt binder
course, hot-mix asphalt surface course, portland cement concrete sidewalk removal and replacement,
combination concrete curb and gutter removal and replacement, structure adjustments, pavement markings,
traffic control and all other work required to complete the project.
Engineering Funding
Anticipated Construction Funding
MFT/TBPFederal State Other
OtherStateMFT/TBPFederal Local Funds
AGREEMENT FOR
Phase III - Construction Engineering
CONSULTANT
Consultant (Firm) Name
Engineering Enterprises, Inc.
Contact Name
Chris Ott
Phone Number
(630) 466-6757
Address
52 Wheeler Road
City
Sugar Grove
State
IL
Zip Code
60554
Email
cott@eeiweb.com
Local Funds
THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
BLR 05530 (Rev. 08/05/21)Page 2 of 11Completed05/10/22
Contractor Company or Companies to which the construction contract was awarded
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
EXHIBIT A: Scope of Services
EXHIBIT B: Project Schedule
EXHIBIT C: Direct Costs Check Sheet
EXHIBIT E: Cost Plus Fixed Fee Cost Estimate of Consultant Services Worksheet (BLR 05513 or BLR 05514 )
EXHIBIT D: Qualification Based Selection (QBS) Checklist
Exhibit F: Location Map
Exhibit G: Rubino Proposal
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US
Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER
serving as the onsite resident construction supervisor or providing construction inspection shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of
Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and
verify compliance with contract specifications.
11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT See Exhibit C).
II. THE LPA AGREES,
BLR 05530 (Rev. 08/05/21)Page 3 of 11Completed05/10/22
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit D is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. For Construction Engineering Contracts:
(a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental
PROJECT activities.
(b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized.
4. To pay the ENGINEER:
Specific Rate
Cost plus Fixed Fee:Fixed
(Maximum Fee $40,000) (For federal funds the lump sum shall be developed using Cost
Plus Fixed Fee Formula.)Lump Sum
Total Compensation = DL + DC + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the DL + OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.).
7. To certify by execution of the AGREEMENT that the selection of the ENGINEER was performed n accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40 USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CRF part 172). Exhibit C is required to be completed with this
agreement.
(a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
III. IT IS MUTUALLY AGREED,
BLR 05530 (Rev. 08/05/21)Page 4 of 11Completed05/10/22
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (e) and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act.
BLR 05530 (Rev. 08/05/21)Page 5 of 11Completed05/10/22
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy to maintain a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph
(3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS
130/0.01 et seq.).
12. For Construction Engineering Contracts:
(a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the CONTRACTOR has completed the construction contract.
(b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any
loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense.
(c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials,
and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials
"Project Procedures Guide" and the policies of the STATE.
AGREEMENT SUMMARY
Prime Consultant TIN/FEIN/SS Number Agreement Amount
Engineering Enterprises, Inc.36-3150869 $59,434.00
Subconsultants TIN/FEIN/SS Number Agreement Amount
-Rubino Engineering, Inc.80-0450719 $7,249.00
Subconsultant Total $7,249.00
Prime Consultant Total $59,434.00
Total for all work $66,683.00
Add Subconsultants
BLR 05530 (Rev. 08/05/21)Page 6 of 11Completed05/10/22
AGREEMENT SIGNATURES
Local Public Agency Type
City
Name of Local Public Agency
Yorkville
Local Public Agency Type
City Clerk
(SEAL)
Title
Mayor
Attest: The of
Name of Local Public Agency
Yorkville
Executed by the ENGINEER:
Consultant (Firm) Name
Engineering Enterprises, Inc.
Title
Chief Operating Officer/President
Attest:
Title
Project Manager
By (Signature & Date)By (Signature & Date)
By (Signature & Date)By (Signature & Date)
BLR 05530 (Rev. 08/05/21)Page 7 of 11Completed05/10/22
Section Number
21-00052-00-RS
County
Kendall
Local Public Agency
United City of Yorkville
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
Attend Pre-Construction Meeting
Review Contractors Proposed Construction Schedule
Set up field books, quantity books, diary, job box and all other forms of proper project documentation, including
Prepare a project contact list
Provide resident engineering for on-site observation
Keep inspectors daily reports and quantity book records up to date
Maintain orderly files of all relevant project documents
Perform quantity measurements to prepare pay estimates and change orders for City & IDOT approval
Provide liaison functions related to the coordination of contractors, utilities, developers, other agencies and
Monitor adherence to project specifications
Maintain daily contact with the Contractor to monitor schedule
Maintain daily contact with City and IDOT
Gather material inspection and coordinate any required testing on behalf of the City
Provide guidance to the contractor when questions arise during construction
Provide construction layout
Provide information to residents as required
Perform punch list inspections and provide follow up inspections and recommend acceptance when appropriate
Communicate activities with City weekly or as required based on on-site activities
Complete job box and conduct all audits with IDOT
Complete required pay estimates and change orders to complete the project
Prepare necessary IDOT closeout paperwork
BLR 05530 (Rev. 08/05/21)Page 8 of 11Completed05/10/22
Section Number
21-00052-00-RS
County
Kendall
Local Public Agency
United City of Yorkville
EXHIBIT B
PROJECT SCHEDULE
1. Target Letting: 6/17/2022
2. Pre-Construction Meeting: 8/5/2022
3. Start of Construction: 8/22/2022
4. End of Construction: 9/30/2022
5. Project Closeout: 7/28/2023
BLR 05530 (Rev. 08/05/21)Page 9 of 11
Section Number
21-00052-00-RS
County
Kendall
Local Public Agency
United City of Yorkville
Completed05/10/22
Exhibit C
Direct Costs Check Sheet
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
Item Allowable Quantity Contract Rate Total
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual cost
(Up to state rate maximum)
Lodging Taxes and Fees
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual Cost
Air Fare Coach rate, actual cost, requires minimum two weeks'
notice, with prior IDOT approval
Vehicle Mileage
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Up to state rate maximum
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 30 $65.00 $1,950.00
Vehicle Rental Actual cost (Up to $55/day)
Tolls Actual cost
Parking Actual cost
Overtime Premium portion (Submit supporting documentation)
Shift Differential Actual cost (Based on firm's policy)
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation)
Copies of Deliverables/Mylars (In-house)Actual cost (Submit supporting documentation)
Copies of Deliverables/Mylars (Outside)Actual cost (Submit supporting documentation)
Project Specific Insurance Actual Cost
Monuments (Permanent)Actual Cost
Photo Processing Actual Cost
2-Way Radio (Survey or Phase III Only)Actual Cost
Telephone Usage (Traffic System Monitoring Only)Actual Cost
CADD Actual cost (Max $15/hour)
Web Site Actual cost (Submit supporting documentation)
Advertisements Actual cost (Submit supporting documentation)
Public Meeting Facility Rental Actual cost (Submit supporting documentation)
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation)
Recording Fees Actual Cost
Transcriptions (specific to project)Actual Cost
Courthouse Fees Actual Cost
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval)
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval)
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval)
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval)
Testing of Soil Samples Actual Cost
Lab Services Actual Cost (Provide breakdown of each cost)
Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval)
Total Direct Costs $1,950.00
BLR 05530 (Rev. 08/05/21)Page 10 of 11
Section Number
21-00052-00-RS
County
Kendall
Local Public Agency
United City of Yorkville
Completed05/10/22
Exhibit D
Qualification Based Selection (QBS) Checklist
The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
Form Not Applicable (engineering services less than the threshold)
Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No Yes
1 Do the written QBS policies and procedures discuss the initial administration (procurement, management
and administration) concerning engineering and design related consultant services?
2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
specifically Section 5-5.06 (e) of the BLRS Manual?
3 Was the scope of services for this project clearly defined?
4 Was public notice given for this project?
If yes Due date of submittal 04/19/22
Method(s) used for advertisement and dates of advertisement
Website & Aurora Beacon News (3/31/2022)
5 Do the written QBS policies and procedures cover conflicts of interest?
6 Do the written QBS policies and procedures use covered methods of verification for suspension and
debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation?
Project Criteria Weighting
-Firm Experience 30%
-Staff Capabilities 30%
-Past Performance 30%
-Local Presence 10%
Add
8 Do the written QBS policies and procedures discuss the method of selection?
Selection committee (titles) for this project
Eric Dhuse (Public Works Director), Shanel Gayle (Purchasing Manager), Erin Willrett
(Assistant City Administrator)
Top three consultants ranked for this project in order
1 Engineering Enterprises, Inc.
2
3
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
10 Were negotiations for this project performed in accordance with federal requirements.
11 Were acceptable costs for this project verified?
12 Do the written QBS policies and procedures cover review and approving for payment, before forwarding
the request for reimbursement to IDOT for further review and approval?
13
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
(monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or
breaches to a contract, and resolution of disputes)?
14 QBS according to State requirements used?
15 Existing relationship used in lieu of QBS process?
BLR 05530 (Rev. 08/05/21)Page 11 of 11
Section Number
21-00052-00-RS
County
Kendall
Local Public Agency
United City of Yorkville
Completed05/10/22
16 LPA is a home rule community (Exempt from QBS).
Local Public Agency County Section NumberConsultant (Firm) Name Prepared By DateCONTRACT TERM 15 MONTHS OVERHEAD RATE 192.72%START DATE 7/1/2022 COMPLEXITY FACTOR 0RAISE DATE 2/28/2023 % OF RAISE 2.00%END DATE9/30/2023Year First Date Last Date Months% of Contract0 7/1/2022 2/28/2023 8 53.33%1 3/1/2023 9/30/2023 7 47.60%The total escalation =0.93%ESCALATION PER YEARPAYROLL ESCALATION TABLEEXHIBIT ECOST ESTIMATE OF CONSULTANT SERVICES WORKSHEETFIXED RAISEUnited City of Yorkville Kendall 21-00052-00-RSEngineering Enterprises, Inc. Christopher J. Ott 5/10/2022Printed 5/10/2022 4:45 PM Page 1 of 6BLR 05514 (Rev. 04/30/21)Payroll Escalation
Local Public Agency County Section Number
United City of Yorkville 21-00052-00-RS
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 0.93%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
E-4 Senior Principal $88.92 $78.00
E-3 Principal $71.21 $71.87
E-2 Senior Project Manager $65.10 $65.71
E-1 Project Manager $52.76 $53.25
P-6 Sr. Project Engineer/Planner/Surveyor II $45.03 $45.45
P-4 Project Engineer/Planner/Surveyor $34.23 $34.55
T-6 Sr. Project Technician II $46.76 $47.20
T-5 Sr. Project Technician I $41.85 $42.24
T-4 Project Technician $36.75 $37.09
T-3 Senior Technician $28.07 $28.33
T-2 Technician $24.04 $24.26
I-1 Engineering/Land Surveying Intern $18.00 $18.17
A-3 Administrative Assistant $33.03 $33.34
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
PAYROLL RATES
Kendall
Printed 5/10/2022 4:45 PM Page 2 of 6
BLR 05514 (Rev. 04/30/21)
Payroll Rates
Local Public Agency County Section Number
United City of Yorkville Kendall 21-00052-00-RS
NAME Direct Labor Total
Contribution to Prime
Consultant
Total 0.00 0.00
SUBCONSULTANTS
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Printed 5/10/2022 4:45 PM Page 3 of 6
BLR 05514 (Rev. 04/30/21)
Subconsultants
Local Public Agency County Section NumberOVERHEAD RATE 192.72% 0TASK STAFF HOURS PAYROLLOVERHEAD & FRINGE BENEFITSDIRECT COSTS FIXED FEESERVICES BY OTHERSTOTAL% OF GRAND TOTALProject Management and Administration 36 2,116 4,077 698 6,891 10.33%Project Startup and Closeout 90 3,545 6,833 1,170 11,548 17.32%Construction Layout 10 383 738 126 1,247 1.87%Construction Inspection and Documenation 268 9,409 18,133 1,950 3,105 32,597 48.88%Preparation of Project Pay Estimates 46 1,950 3,759 644 6,353 9.53%Material Testing 6 245 472 81 7,249 8,047 12.07%- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL0 - TOTALS456 17,648 34,012 1,950 5,824 7,249 66,683 100.00%51,660COMPLEXITY FACTORUnited City of Yorkville Kendall 21-00052-00-RSExhibit E Cost Estimate of Consultant Services Worksheet Fixed RaiseCOST ESTIMATE WORKSHEETPrinted 5/10/2022 4:45 PM Page 4 of 6BLR 05514 (Rev. 04/30/21)Cost Estimate Worksheet
Local Public Agency County Section NumberAVERAGE HOURLY PROJECT RATESSHEET 1OF2PAYROLLAVG TOTAL PROJ. RATESHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgE-4 Senior Principal 78.00 8.0 1.75% 1.37 4 11.11% 8.67 2 2.22% 1.73 2 4.35% 3.39E-3 Principal 71.87 0.0 E-2 Senior Project Manager 65.71 16.0 3.51% 2.31 8 22.22% 14.60 4 4.44% 2.92 4 8.70% 5.71E-1 Project Manager 53.25 56.0 12.28% 6.54 24 66.67% 35.50 12 13.33% 7.10 2 20.00% 10.65 8 2.99% 1.59 8 17.39% 9.26P-6 Sr. Project Engineer/Planner/Surveyor II 45.45 0.0 P-4 Project Engineer/Planner/Surveyor 34.55 376.0 82.46% 28.49 72 80.00% 27.64 8 80.00% 27.64 260 97.01% 33.52 32 69.57% 24.03T-6 Sr. Project Technician II 47.20 0.0 T-5 Sr. Project Technician I 42.24 0.0 T-4 Project Technician 37.09 0.0 T-3 Senior Technician 28.33 0.0 T-2 Technician 24.26 0.0 I-1 Engineering/Land Surveying Intern 18.17 0.0 A-3 Administrative Assistant 33.34 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 TOTALS456.0 100% $38.70 36.0 100.00% $58.77 90.0 100% $39.39 10.0 100% $38.29 268.0 100% $35.11 46.0 100% $42.40Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise21-00052-00-RSKendallUnited City of YorkvilleProject Management and AdministrationProject Startup and Closeout Construction LayoutConstruction Inspection and DocumenationPreparation of Project Pay EstimatesPrinted 5/10/2022 4:45 PM Page 5 of 6BLR 05514 (Rev. 04/30/21) Avg Hourly 1
Local Public Agency County Section NumberAVERAGE HOURLY PROJECT RATESSHEET 2 OF 2PAYROLLAVGHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgE-4 Senior Principal 78.00 E-3 Principal 71.87 E-2 Senior Project Manager 65.71 E-1 Project Manager 53.25 2 33.33% 17.75 P-6 Sr. Project Engineer/Planner/Surveyor II 45.45 P-4 Project Engineer/Planner/Surveyor 34.55 4 66.67% 23.03 T-6 Sr. Project Technician II 47.20 T-5 Sr. Project Technician I 42.24 T-4 Project Technician 37.09 T-3 Senior Technician 28.33 T-2 Technician 24.26 I-1 Engineering/Land Surveying Intern 18.17 A-3 Administrative Assistant 33.34 TOTALS6.0 100% $40.78 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00Exhibit E Cost Estimate of Consultant Services Worksheet Fixed RaiseKendall 21-00052-00-RSUnited City of Yorkville Material Testing Printed 5/10/2022 4:45 PM Page 6 of 6BLR 05514 (Rev. 04/30/21)Avg Hourly 2
Madden CtHobbs Ct
PROPOSAL
425 Shepard Drive --
May 10, 2022
To: Chris Ott
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, IL 60554
D: 630-466-6757
C:630-742-2051
Re:Testing Services
Bristol Ridge Road Resurfacing
Section: 21-00052-00-RS
IDOT Contract: 87786
Yorkville, IL
Proposal No. Q22.220
Via email: cott@eeiweb.com
Dear Mr. Ott,
Rubino Engineering, Inc. is pleased to submit the following proposal to provide QA and construction material
testing and inspection services for the above referenced project.
PROJECT UNDERSTANDING
Rubino Engineering, Inc. received material quantities from you via email on May 6, 2022 and the following outlines
our understanding of the requested scope of services:
BITUMINOUS PAVING AND EXTERIOR CONCRETE
QA Field testing of uncured concrete – Slump, air, temperature, and casting of cylinders
QA Laboratory testing of cured concrete – Strength
QA Field testing of hot mix asphalt (HMA) – Density by the nuclear method
QA Laboratory testing of HMA – Bulk SG, Max SG, and Loss on Ignition
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 2 of 7
Re-inspection for failed tests
Work areas not ready for inspection at the time scheduled
Delays by the contractor
Cancellations
Overtime
Any services not described and listed above
Rubino Engineering, Inc. proposes to provide experienced, technical personnel to perform the requested testing
in general accordance with the client-provided project specifications. If any of the above information is incorrect,
please notify us or change it on the signed copy of the proposal.
FEES
The work will be accomplished on a cost plus fixed fee basis and will be performed pursuant to the attached
General Conditions. Copies of our IDOT BLR Forms 05514 and BDE 436 as well as Rubino’s General Conditions
are enclosed herewith and incorporated into this proposal.
Rubino Engineering, Inc.’s fees will be determined by the actual amount of technical time expended for this project
and the amount of laboratory testing performed by the client’s request.
Rubino Engineering, Inc. will proceed with the planned work only after receiving a signed copy of this proposal.
Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly
established.
PROJECT SCHEDULING
Item Description Type Quantity Unit
Concrete Sidewalks, 5 inch PCC 555 SF 1 6 4 1 1
CC&G PCC 188 FT 1 6 4 1 1
HMA Binder Course, IL-9.5, N50 QC/QA and QCP HMA 1205 TON 1 1 1 1 10 3 1 1
HMA Surface Course, IL-9.5, N50 QC/QA and QCP HMA 1205 TON 1 1 1 1 10 3 1 1
Class D Patches, Various Types HMA 856 SY 2 8 2 2
8 12 2 2 2 36 10 4 4
Please book testing services prior to 4pm the day before testing is needed via our website:
--testing
The office and field project manager will be notified, and you will receive a confirmation
email and possibly a follow up phone call or email for additional project information.
Changes to the schedule or cancellations: scheduling@rubinoeng.com
Please call the office with any questions or changes to the schedule between 8am to 4pm.
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 3 of 7
CLOSING
Rubino appreciates the opportunity to offer our services for this project and we look forward to working with your
company. Please contact me with questions pertaining to this proposal or requests for additional services.
Respectfully submitted,
RUBINO ENGINEERING, INC.
Michelle A. Lipinski, PE
President
michelle.lipinski@rubinoeng.com
RUBINO ENGINEERING,INC.IS:
AN AASHTO-ACCREDITED LABORATORY
IDOTPREQUALIFIED
IDOTDBE-CERTIFIED WOMAN-OWNED
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 4 of 7
AUTHORIZATION AND PROPOSAL ACCEPTANCE
If this proposal is acceptable to you, Rubino Engineering, Inc. will perform the work in accordance with
the attached General Conditions that are incorporated into and made a part of this proposal. Please
sign below as notice to proceed and return one copy of this proposal intact to our office. We will proceed
with the work upon receipt of signed authorization.
AGREED TO, THIS _________ DAY OF _____________________ __.
BY (please print):___________________________________________________
TITLE:___________________________________________________
COMPANY: ___________________________________________________
SIGNATURE: ___________________________________________________
PROJECT INFORMATION:
1. Project Name: _____________________________________________________________
2. Project Location: ___________________________________________________________
3. Your Job No: _____________________ Purchase Order No.: ____________________
4. Project Manager: _______________________ Telephone No.: ____________________
5. Site Contact: ___________________________ Telephone No.: ____________________
6. Number and Distribution of Reports:
( ) Copies To: _________________________ ( ) Copies To: ____________________
Attn: ________________________________ Attn: ____________________________
______________________________ __________________________
( ) Copies To: _________________________ ( ) Copies To: ____________________
Attn: ________________________________ Attn: ____________________________
______________________________ __________________________
7. Invoicing Address: _________________________________________________________
________________________________________________________
________________________________________________________
Attn: ____________________________________________________
__________________________________________________
8. Other Pertinent Information Or Previous Subsurface Information Available:
________________________________________________________________________
________________________________________________________________________
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 5 of 7
FEE REMARKS
1) All fees and services are provided in accordance with the attached Rubino Engineering, Inc. General Conditions.
2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter if not noted
above.
3)
Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 7:00 AM or after 3:00 PM,
and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1.5 times the applicable hourly rate. Sundays and
holidays are double time.
4) All rates are billed on a portal-to-portal basis.
5) Standby time due to delays beyond our control will be charged at the applicable hourly rate.
6) Transportation and per diem are charged at the applicable rates per trip.
7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the
national average gasoline price.
8) A minimum charge of 4 hours applies to field testing and observation services.
9) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are
to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge.
10) For all Rubino Engineering, Inc. services, a project management/engineering review charge will be billed for all reports issued for the
scheduling/supervision of personnel and the evaluation/review of data and reports.
11) The minimum billing increment for time is a half hour.
12) A project set-up charge of a minimum of two hours applies to all projects.
13) Professional Services rates are exclusive of expert deposition or testimony time.
14)
This proposal is based on Rubino Engineering, Inc. being scheduled on an on-call basis and letters of certification will not be provided
unless Rubino Engineering, Inc. is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspection and testing of the
area or item to be certified.
15) If special inspections are required by the city where the construction is to take place, it must be brought to the attention of Rubino
Engineering, Inc. prior to the start of construction as additional charges will apply.
16) Prevailing wage fees are subject to change based on the Illinois Department of Labor.
17) Services and fees not listed on this schedule may be quoted on request.
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 6 of 7
Bristol Ridge Road Resurfacing, Yorkville– QA Material Testing May 10, 2022
Rubino Proposal No: Q22.220
Rubino Engineering, Inc. Page 7 of 7
GENERAL CONDITIONS
SERVICES: Rubino Engineering, Inc. shall include said company or its particular division, subsidiary or affiliate performing the services. “Services” means the specific
geotechnical, analytical, testing or other service to be performed by Rubino Engineering, Inc. as set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions.
Additional services ordered by Client shall also be subject to these General Conditions. “Client” refers to the person or business entity ordering the services to be done by Rubino Engineering, Inc. If
Client is ordering the services on behalf of another, Client represents and warrants that it is the duly authorized agent of said party for the purpose of ordering and directing said services. Unless otherwise
stated in writing, Client assumes sole responsibility for determining whether the quantity and the nature of the services ordered by the client is adequate and sufficient for Client’s intended purpose. Client
shall communicate these General Conditions to each and every third party to whom Client transmits any part of Rubino Engineering, Inc.’s services. Rubino Engineering, Inc. shall have no duty or
obligation to any third party greater than that set forth in Rubino Engineering, Inc.’s proposal, Client’s acceptance thereof and these General Conditions. The ordering of services from Rubino Engineering,
Inc., or the reliance on any of Rubino Engineering, Inc.’s work, shall constitute acceptance of the terms of Rubino Engineering, Inc.’s proposal and these General Conditions, regardless of the terms of
any subsequently issued document.
2. TESTS AND INSPECTIONS: Client shall cause all tests and inspection of the site, materials and work performed by Rubino Engineering, Inc. or others to be timely and properly performed in
accordance with the plans, specifications and contract documents and Rubino Engineering, Inc.’s recommendations. No claims for loss, damage or injury shall by brought against Rubino Engineering,
Inc. by Client or any third party unless all tests and inspections have been so performed and unless Rubino Engineering, Inc.’s recommendations have been followed. Client agrees to indemnify, defend
and hold Rubino Engineering, Inc., its officers, employees and agents harmless from any and all claims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonable
attorney’s fees in the event that all such tests and inspections are not so performed or Rubino Engineering, Inc.’s recommendations are not so followed except to the extent that such failure is the result
of the negligence, willful or wanton act of omission of Rubino Engineering, Inc., its officers, agents or employees, subject to the limitation contained in paragraph 9.
SERVICES: The services set forth in Rubino Engineering, Inc.’s proposal and Client’s acceptance will be accomplished in a timely, workmanlike and professional manner by
RUBINO ENGINEERING, INC. personnel at the prices quoted. If Rubino Engineering, Inc. is required to delay commencement of the services or if, upon embarking upon its services, Rubino Engineering,
Inc. is required to stop or interrupt the progress of its services as a result of changes in the scope of the services requested by Client, to fulfill the requirements of third parties, interruptions in the progress
of construction, or other causes beyond the direct reasonable control of Rubino Engineering, Inc., additional charges will be applicable and payable by Client.
4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for Rubino Engineering, Inc. to perform the services. Rubino Engineering, Inc. shall take reasonable
measures and precautions to minimize damage to the site and any improvements located thereon as the result of its services or the use of its equipment; however, Rubino Engineering, Inc. has not
included in its fee the cost of restoration of damage which may occur. If Client desires or requires Rubino Engineering, Inc. to restore the site to its former condition, upon written request Rubino
Engineering, Inc. will perform such additional services as is necessary to do so and Client agrees to pay Rubino Engineering, Inc. for the cost.
5. CLIENT’S DUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised Rubino Engineering, Inc. of any known or suspected hazardous materials, utility lines and pollutants at
any site at which Rubino Engineering, Inc. is to perform services hereunder, and unless Rubino Engineering, Inc. has assumed in writing the responsibility of locating subsurface objects, structures, lines
or conduits. Rubino Engineering, Inc. may use such information in performing its services and is entitled to rely upon the accuracy and completeness thereof. Client agrees to defend, indemnify and
save Rubino Engineering, Inc. harmless from all claims, suits, loses costs and expenses, including reasonable attorney’s fees as a result of personal injury, death or property damage occurring with
respect to Rubino Engineering, Inc.’s performance of its work and resulting to or caused by contact with subsurface of latent objects, structures, lines or conduits where the actual or potential presence
and location thereof were not revealed to Rubino Engineering, Inc. by Client and/or by any of Client’s subcontractors or sub consultants
Rubino Engineering, Inc.’s services shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. Rubino
Engineering, Inc. shall not be responsible for evaluating, reporting or affecting job conditions concerning health, safety or welfare. Rubino Engineering, Inc.’s services or failure to perform same shall not
in any way excuse any contractor, subcontractor or supplier from performance of its work in accordance with the contract documents. Rubino Engineering, Inc. has no right or duty to stop the contractor’s
work.
Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed
sixty (60) days after submission of Rubino Engineering, Inc.’s report.
Client shall be invoiced once each month for services performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees
to pay interest on all amounts invoiced and not paid or objected to for valid cause in writing with said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum interest rate
permitted under applicable law), until paid. Client agrees to pay Rubino Engineering, Inc.’s cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and reasonable
attorney’s fees. Rubino Engineering, Inc. shall not be bound by any provision or agreement requiring or providing for arbitration or disputes or controversies arising out of this agreement, any provision
wherein Rubino Engineering, Inc. waives any rights to a mechanics’ lien, or any provision conditioning Rubino Engineering, Inc.’s right to receive payment for its services upon payment to Client by any
third party. These General Conditions are notice, where required, that Rubino Engineering, Inc. shall file a lien whenever necessary to collect past due amounts. Release of such lien shall be given only
when payment in full has been received for services duly rendered. Failure to make payment within thirty (30) days of invoice shall constitute a release of Rubino Engineering, Inc. from any and all claims
which Client may have, whether in tort, contract or otherwise and whether known or unknown at the time.
STANDARD OF CARE: RUBINO ENGINEERING, INC.’S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS
PROPOSAL, CLIENT’S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL
SERVICES, RUBINO ENGINEERING, INC. WILL USE THAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION.
RUBINO ENGINEERING, INC. MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED, IN CONNECTION WITH ITS SERVICES PROVIDED AS SET FORTH IN ITS PROPOSAL, CLIENT’S
ACCEPTANCE THEREOF, AND THESE GENERAL CONDITIONS. STATEMENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT
AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT.
SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE
AND BREACHED ANY EXPRESSED OR IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO
HAVE IN ANY WAY RELIED UPON RUBINO ENGINEERING, INC.’S WORK, AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF RUBINO ENGINEERING, INC., ITS
OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $10,000.00 OR THE TOTAL AMOUNT OF THE FEE PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PERFORMED WITH
RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER.
NO ACTION OR CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUBINO
ENGINEERING, INC.’S WORK, MORE THAN TWO (2) YEARS AFTER THE CESSATION OF RUBINO ENGINEERING, INC.’S WORK HEREUNDER.
To the fullest extent permitted by law, Client and Rubino Engineering, Inc. each agree to indemnify the other party and the other party’s officers, directors, partners, employees, and
representatives, from and against losses, damages, and judgments arising from claims by third parties, including reasonable attorneys’ fees and expenses recoverable under applicable law, but only to
the extent they are found to be caused by a negligent act, error, or omission of the indemnifying party or any of the indemnifying party’s officers, directors, members, partners, agents, employees,
subcontractors, or subconsultants in the performance of services under this Agreement. If claims, losses, damages, and judgments are found to be caused by the joint or concurrent negligence of Client
and Rubino Engineering, Inc., they shall be borne by each party in proportion to its negligence.
This Agreement may be terminated by either party upon seven (7) days’ prior written notice. In the event of termination, Rubino Engineering, Inc. shall be compensated by Client
for all services performed up to and including the termination date, including reimbursable expenses and for the completion of such services and records as are necessary to place Rubino Engineering,
Inc.’s files in order and/or protect its professional reputation. Failure of Client to make payments when due shall be cause for suspension of services or, ultimately, termination, unless and until Rubino
Engineering Inc. has been paid in full all amounts due for services, expenses and other related changes.
DISPUTE RESOLUTION: In the event of a dispute arising out of or relating to this Agreement or the services to be rendered hereunder, the Client and Rubino Engineering, Inc. agree to attempt to
resolve such disputes in the following manner: 1) The parties agree to attempt to resolve any and all unsettled claims, counterclaims, disputes and other matters in question through direct negotiations
between the appropriate representatives of each party; 2) If such negotiations are not fully successful, the parties agree to submit any and all remaining unsettled claims, counterclaims, disputes and
other matters in question to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this Agreement.
WITNESS FEES: Rubino Engineering, Inc.’s employees shall not be retained as expert witnesses except by separate written agreement. Client agrees to pay Rubino Engineering, Inc.’s legal
expenses, administrative costs and fees pursuant to Rubino Engineering, Inc.’s then current fee schedule for Rubino Engineering, Inc. to respond to any subpoena.
NO HIRE:Client agrees not to hire Rubino Engineering, Inc.’s employees except through Rubino Engineering, Inc. In the event Client hires a Rubino Engineering, Inc. employee, Client shall pay
Rubino Engineering, Inc. an amount equal to one-half of the employee’s annualized salary, with Rubino Engineering, Inc. waiving other remedies it may have.
5. HAZARDOUS MATERIALS:Nothing contained within this agreement shall be construed or interpreted as requiring Rubino Engineering, Inc. to assume the status of an owner, operator, generator,
storer, transporter, treater or disposal facility as those terms appear within RCRA, CERCLA, or within any Federal or State statute or regulation governing the generation, transportation, treatment,
storage and disposal of pollutants. Client assumes full responsibility for compliance with the provisions of RCRA, CERCLA, and any other Federal or State statute or regulation governing the handling,
treatment, storage and disposal of pollutants.
. PROVISIONS SEVERABLE:The parties have entered into this agreement in good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as written. In
the event any of the provisions of these General Conditions should be found to be unenforceable, it shall be stricken and the remaining provisions shall be enforceable.
. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This
agreement may be amended, modified or terminated only in writing, signed by each of the parties hereto.
Local Public Agency County Section Number
United City of Yorkville 21-00052-00-RS
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 0.00%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Material Tester 1 & 2 $41.92 $41.92
Project Manager / Engineer $45.26 $45.26
Staff Enginer / Geologist / Soil Scienti $32.24 $32.24
Administrative $27.17 $27.17
Laboratory Staff $26.00 $26.00
Principal $70.00 $70.00
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
PAYROLL RATES
Kendall
Printed 5/10/2022 4:13 PM Page 2 of 4
BLR 05514 (Rev. 03/12/21)
Payroll Rates
COMPANY NAME:
PTB NUMBER:
TODAY'S DATE:
ITEM ALLOWABLE
UTILIZE
W.O. ONLY
QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per GOVERNOR’S TRAVEL CONTROL
BOARD)Up to state rate maximum $0.00 $0.00
Lodging (per GOVERNOR’S TRAVEL CONTROL
BOARD)Actual cost (Up to state rate maximum) $0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval $0.00 $0.00
Vehicle Mileage (per GOVERNOR’S TRAVEL
CONTROL BOARD)Up to state rate maximum $0.00 $0.00
Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 8 $65.00 $520.00
Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00
Tolls Actual cost $0.00 $0.00
Parking Actual cost $0.00 $0.00
Overtime Premium portion (Submit supporting documentation) $0.00 $0.00
Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00
Project Specific Insurance Actual cost $0.00 $0.00
Monuments (Permanent) Actual cost $0.00 $0.00
Photo Processing Actual cost $0.00 $0.00
2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00
Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour) $0.00 $0.00
Web Site Actual cost (Submit supporting documentation) $0.00 $0.00
Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00
Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00
Recording Fees Actual cost $0.00 $0.00
Transcriptions (specific to project) Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Testing of Soil Samples* Actual cost $0.00 $0.00
Lab Services* Actual cost (Provide breakdown of each cost) $0.00 $0.00
Equipment and/or Specialized Equipment Rental* Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Compression Testing of Concrete Cylinders In house direct cost 12 $19.25 $231.00
HMA Core Densities In house direct cost $38.50 $0.00
HMA Max SG In house direct cost 2 $134.75 $269.50
HMA Bulk SG In house direct cost 2 $115.50 $231.00
HMA Ignition / Extraction In house direct cost 2 $154.00 $308.00
Nuclear Density Gauge In house direct cost 4 $54.00 $216.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL DIRECT COST $1,775.50
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
J.S. = Job Specific
Rubino Engineering, Inc
Rubino proposal # Q22.220 Bristol Ridge Rsfc - Yorkville
5/10/2022
Direct Costs Check Sheet
PRINTED 5/10/2022 BDE 436 (Rev. 09/30/13)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #5
Tracking Number
PW 2022-39
Bristol Ridge Road LAFO
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-39
Majority
Consideration of Approval
Consideration of Resolution and Joint Agreement
Brad Sanderson Engineering
Name Department
The purpose of this memo is to provide an update on the project schedule as well as introduce
copies of the required Resolution and Joint Agreement.
The general schedule associated with the construction of the project is listed below:
• Bid Letting June
• Construction Start September
• Construction Complete October
IDOT requires that a specific resolution be passed as part of projects that have Federal funding.
A draft resolution is attached.
The Joint Agreement specifies the funding for the project, which is 75% Federal STP Funds
($474,900) and 25% Local Funds ($158,300). The funding will be for both construction and
construction engineering.
Per Finance Director Fredrickson, Bristol Ridge Road expenditures, as well as corresponding
grant proceeds, are fully funded within the FY 23 budget as noted below:
• 23-230-60-00-6032 – Bristol Ridge Road Expenditures - $635,500
• 23-000-41-00-4163 – Federal Grants – STP Bristol Ridge – ($476,475)
When netted together, these budgeted funds show an overall expenditure of $159,025, which is
slightly more ($725) than the City’s anticipated cost of $158,300.
If you have any further questions or need additional information, please call.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Shanel Gayle, Purchasing Manager
Date: May 10, 2022
Subject: Bristol Ridge Road LAFO
Resolution No. 2022-____
Page 1
Resolution No. 2022-_____
A RESOLUTION AUTHORIZING THE CITY’S SHARE OF CONSTRUCTION &
CONSTRUCTION ENGINEERING COSTS FOR THE ROADWAY IMPROVEMENT
OF THE BRISTOL RIDGE ROAD RESURFACING PROJECT
United City of Yorkville
Location: Bristol Ridge Road (FAU 1555)
Section No.: 21-00052-00-RS
Project No.: AQ5Y(681)
Job No.: C-93-002-23
WHEREAS, the City endeavors to improve a segment of Bristol Ridge Road from
Kennedy Road to US Route 34 that is approximately 0.71 miles in length and known to the
Illinois Department of Transportation as Section Number 21-00052-00-RS and State Job Number
C-93-002-23.
WHEREAS, the cost of said improvement has necessitated the need for the use of
federal funds.
WHEREAS, the federal fund source requires a match of local funds.
WHEREAS, the use of federal funds requires a joint funding agreement
(AGREEMENT) with the Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED that the United City of Yorkville authorizes
one hundred fifty eight thousand three hundred and 00/100, ($158,300), or as much of such sum
as may be needed to match federal funds in the completion of aforementioned project known as
Section Number 21-00052-00-RS.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to
execute the above-mentioned AGREEMENT and any other such documents related to
advancement and completion of said project.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
Resolution No. 2022-____
Page 2
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Joint Funding Agreement for
State-Let Construction Work
BLR 05310C (Rev. 03/10/22)Page 1 of 7Printed05/10/22
LOCAL PUBLIC AGENCY
Local Public Agency
United City of Yorkville
County
Kendall
Section Number
21-00052-00-RS
Fund Type
STU
ITEP, SRTS, HSIP Number(s)
N/A
MPO Name
CMAP
MPO TIP Number
09-20-0045
Construction
State Job Number
C-93-002-23
Project Number
AQ5Y(681)
Construction on State Letting Construction Engineering Utilities Railroad Work
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LPA jointly propose to
improve the designated location as described below. The improvement shall be consulted in accordance with plans prepared by, or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as "FHWA".
LOCATION
Stationing
Local Street/Road Name
Bristol Ridge Road
Key Route
FAU 1555
Length
0.71 mi.
From
1.01
To
1.72
Location Termini
Kennedy Road to US Route 34
Current Jurisdiction
United City of Yorkville
Existing Structure Number(s)
N/A
Add Location
Remove
PROJECT DESCRIPTION
The project consists of hot-mix asphalt surface course removal, pavement patching, polymerized hot-mix asphalt
binder course, hot-mix asphalt surface course, portland cement concrete sidewalk removal and replacement,
combination concrete curb and gutter removal and replacement, structure adjustments, and pavement marking.
LOCAL PUBLIC AGENCY APPROPRIATION - REQUIRED FOR STATE LET CONTRACTS
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as an addendum.
METHOD OF FINANCING - (State-Let Contract Work Only)
Check One
METHOD A - Lump Sum (80% of LPA Obligation )
Lump Sum Payment - Upon award of the contract for this improvement, the LPA will pay the STATE within thirty (30) calendar days of
billing, in lump sum, an amount equal to 80% of the LPA's estimated obligation incurred under this agreement. The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum within thirty (30) calendar days of billing
in a lump sum, upon completion of the project based on final costs.
METHOD B -Monthly Payments of due by the of each successive month.
Monthly Payments - Upon award of the contract for this improvement, the LPA will pay to the STATE a specified amount each month for
an estimated period of months, or until 80% of the LPA's estimated obligation under the provisions of the agreement has been paid. The
LPA will pay to the STATE the remainder of the LPA's obligation (including any nonparticipating costs) in a lump sum, upon completion of
the project based upon final costs.
METHOD C - LPA's Share $141,325.00 divided by estimated total cost multiplied by actual progress payment.
Progress Payments - Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LPA will pay to the
STATE within thirty (30) calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment (appropriately adjust for nonparticipating costs) made to the contractor until the entire obligation
incurred under this agreement has been paid.
Joint Funding Agreement for
State-Let Construction Work
BLR 05310C (Rev. 03/10/22)Page 2 of 7Printed05/10/22
Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract. The STATE at its sole option, upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System (15 ILCS 405/10.05) or take such other and further action as may be required to recover the debt.
THE LPA AGREES:
1. To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that
all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required.
2. To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during
construction of the proposed improvement.
4. To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5. To maintain or cause to be maintained the completed improvement (or that portion within its jurisdiction as established by
addendum referred to in item 4 above) in a manner satisfactory to the STATE and the FHWA.
6. To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7. To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract. The
contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE. The LPA agrees to cooperate fully with any audit conducted by the Auditor General, the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8. To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9. To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
10. To provide or cause to be provided all of the initial funding, equipment, labor, material, and services necessary to complete locally
administered portions of the project.
11. (Railroad Related Work) The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
12. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local)
with commission of any of the offenses enumerated in item (b) of this certification; and
d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local)
terminated for cause or default.
13. To include the certifications, listed in item 12 above, and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
14. That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract to the responsible
low bidder as determined by the STATE.
15. That for agreements exceeding $100,000 in federal funds, execution of this agreement constitutes the LPA's certification that:
Joint Funding Agreement for
State-Let Construction Work
BLR 05310C (Rev. 03/10/22)Page 3 of 7Printed05/10/22
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or
employee of congress, or any employee of a member of congress in connection with the awarding of any federal
contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or
modification of any Federal contract, grant, loan or cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress
or an employee of a member of congress in connection with this federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit standard form - LLL, "Disclosure Form to Report Lobbying", in accordance
with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards
(including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements), and that all
subrecipients shall certify and disclose accordingly
16. To regulate parking and traffic in accordance with the approved project report.
17. To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
18. To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
THE STATE AGREES:
1. To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. To receive bids for construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if
required) and to award a contract for construction of the proposed improvement after receipt of a satisfactory bid.
3. To provide all initial funding and payments to the contractor for construction work let by the STATE. The LPA will be invoiced for
their share of contract costs per the method of payment selected under Method of Financing based on the Division of Costs
shown on Addendum 2.
4. For agreements with federal and/or state funds in construction engineering, utility work and/or railroad work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain
sufficient cost information and show evidence of payments by the LPA;
b. To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally
visited by STATE inspectors for steel, cement, aggregate, structural steel, and other materials customarily tested by the
STATE.
IT IS MUTUALLY AGREED:
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not
approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties, their successors, and assigns.
4. For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program, the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the
absence of a USDOT - approved LPA DBE Program or on state awarded contracts, this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA, obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of the act exempt its
application.
FISCAL RESPONSIBILITIES:
1. Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice.
Joint Funding Agreement for
State-Let Construction Work
BLR 05310C (Rev. 03/10/22)Page 4 of 7Printed05/10/22
Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor
receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
2. Financial Integrity Review and Evaluation (FIRE) program: LPA’s and the STATE must justify continued federal funding on
inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged
against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time
within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to
the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to
exceed six (6) months.
3. Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation
of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the
date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice
may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is
required to be submitted with the final invoice for engineering projects.
4. Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the
physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be
met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and
the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is
closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding.
5. Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects
under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement.
Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project
end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding.
6. Single Audit Requirements: If the LPA expends $750,000 or more a year in federal financial assistance, they shall have an audit
made in accordance with 2 CFR 200. LPA's expending less than $750,000 a year shall be exempt from compliance. A copy of
the audit report must be submitted to the STATE (IDOT’s Office of Internal Audit, Room 201, 2300 South Dirksen Parkway,
Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's
fiscal year. The CFDA number for all highway planning and construction activities is 20.205. Federal funds utilized for construction
activities on projects let and awarded by the STATE (federal amounts shown as “Participating Construction” on Addendum 2) are
not Included in a LPA’s calculation of federal funds expended by the LPA for Single Audit purposes..
7. Federal Registration: LPA’s are required to register with the System for Award Management or SAM, which is a web-enabled
government-wide application that collects, validates, stores, and disseminates business Information about the federal
government's trading partners in support of the contract award and the electronic payment processes. To register or renew,
please use the following website: https://www.sam.gov/SAM/
8. Required Uniform Reporting: For work not included on a state letting, the Grant Accountability and Transparency Act (30 ILCS
708) requires a uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using
IDOT’s BoBS 2832 form available on lDOT’s web page under the "Resources" tab. Additional reporting frequency may be required
based upon specific conditions or legislation as listed In the accepted Notice of State Award (NOSA). Specific conditions are based
upon the award recipient/grantee's responses to the Fiscal and Administrative Risk Assessment (ICQ) and the Programmatic Risk
Assessment (PRA)..
NOTE: Under the terms of the Grant Funds Recovery Act (30 ILCS 705/4.1), "Granter agencies may withhold or suspend the
distribution of grant funds for failure to file requirement reports" if the report is more than 30 calendar days delinquent, without
any approved written explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to the
Grantee Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/
Pages/ ResourceLibrary.aspx)
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
1.Location Map
2.Division of Cost
3.Resolution*
4.
*Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement.
Joint Funding Agreement for
State-Let Construction Work
BLR 05310C (Rev. 03/10/22)Page 5 of 7Printed05/10/22
The LPA further agrees as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED
Name of Official (Print or Type Name)
John Purcell
Title of Official
Mayor
Signature Date
The above signature certifies the agency's TIN number is
366006169 conducting business as a Governmental Entity.
DUNS Number 112382973
Local Public Agency
Omer Osman, P.E., Secretary of Transportation Date
By:
George A. Tapas, P.E., S.E., Engineer of Local Roads & Streets Date
Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer
Yangsu Kim, Chief Counsel Date
Vicki Wilson, Chief Fiscal Officer Date
Date
APPROVED
State of Illinois
Department of Transportation
NOTE: A resolution authorizing the local official (or their delegate) to execute this agreement and appropriation of local funds is
required to be attached as an addendum. The resolution must be approved prior to, or concurrently with, the execution of this
agreement. If BLR 09110 or BLR 09120 are used to appropriate local matching funds, attach these forms to the signature
authorization resolution.
Please check this box to open a fillable Resolution Form within this Addenda.
BLR 05310C (Rev. 03/10/22)Page 6 of 7ADDENDA NUMBER 2Printed05/10/22Local Public AgencyUnited City of YorkvilleCountyKendallSection Number21-00052-00-RSState Job NumberC-93-002-23Project NumberAQ5Y(681)DIVISION OF COSTFederal FundsState FundsLocal Public AgencyType of WorkFund TypeAmount%Fund TypeAmount%Fund TypeAmount%TotalsParticipating ConstructionSTU $423,975.00 *Local $141,325.00 BAL $565,300.00 Construction EngineeringSTU $50,925.00 **Local $16,975.00 BAL $67,900.00 Total $474,900.00 Total Total $158,300.00 $633,200.00 If funding is not a percentage of the total place an asterisk (*) in the space provided for the percentage and explain below:* 75% STU funds NTE $474,900 (Construction Engineering Portion 75% NTE $50,925)NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LPA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursement.
BLR 05310C (Rev. 03/10/22)Page 7 of 7ADDENDA NUMBER 2Printed05/10/22Local Public AgencyUnited City of YorkvilleCountyKendallSection Number21-00052-00-RSState Job NumberC-93-002-23Project NumberAQ5Y(681)Sample Resolution
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Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
BRISTOL RIDGE ROAD LOCATION MAP
www.eeiweb.com DATE
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
FEBRUARY 2020
YO2004
YO2004_W Fox St
H:\GIS\PUBLIC\YORKVILLE\2011\
MJT
NO.REVISIONS ³United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350www.yorkville.il.us
400 0 400200 Feet
Legend
Project Limits
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #6
Tracking Number
PW 2022-43
Mailbox Reimbursement Policy Amendment
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-43
Majority
Approval
Bart Olson Administration
Name Department
Summary
Review of a change in the amount of the reimbursement under the City’s mailbox
replacement policy.
Background
In 2006, the City Council approved a mailbox reimbursement policy which covers City
reimbursement of mailbox damage during snow removal operations. This policy has been used
ever since, with no change in the value of the reimbursement at $75. During the 2021/2022
winter season, the City had a handful of direct mailbox strikes, and the receipts generated by
residents to replace the mailbox were much greater than $75. In most cases, these receipts were
between $150 and $200.
Recommendation
We’ve drafted an amendment to the mailbox reimbursement policy to change the
reimbursement amount to account for inflation between 2006 and current, and then to peg the
amount to inflation going forward. We think this is a reasonable change to the policy and staff
recommends its approval.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date:
Subject:
Resolution No. 2022-___
Page 1
Resolution No. 2022-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING AN AMENDMENT TO THE MAILBOX STANDARDS AND
REPLACEMENT POLICY
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City desires to amend the reimbursement rate of the Mailbox Standards
and Replacement Policy due to inflation; and,
WHEREAS, it has been determined to be in the best interests of the City to amend the
Mailbox Standards and Replacement Policy, in the form attached hereto in Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois as follows:
1. That the Mailbox Standards and Replacement Policy approved pursuant to Resolution
No.2006-13 passed on February 28, 2006 is hereby repealed; and
2. That the Mailbox Standards and Replacement Policy in the form set forth on Exhibit
“A” attached hereto and incorporated herein are hereby adopted.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
Resolution No. 2022-___
Page 2
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
United City of Yorkville
Mailbox Standards and Replacement Policy
Mailbox Standards
The United City of Yorkville follows the guidelines set forth by the United States Postal Service
regarding mailbox placement and standards. (Exhibit 1) The full version of the document is
United States Postal Service Bulletin 21997 (5-6 9- 9).
Mailbox Replacement
Criteria for mailbox replacement
1. Mailbox must meet City standards for installation and material.
2. Only mailboxes that are struck directly by a City vehicle or piece of equipment will be
eligible for replacement. Damage caused by snow will not be eligible for replacement.
Mailbox Replacement Procedure
1. Resident must notify the Public Works Department within three (3) days of the
occurrence. During this time, a temporary mailbox will be placed until a determination
can be made as to whether or not the City is responsible.
2. A Public Works representative will inspect the mailbox and make a determination as to
whether or not the mailbox was properly installed, the material was in good condition,
and if it was struck by a city vehicle.
3. If the determination is made that the City is responsible for replacement of the mailbox,
the homeowner is eligible for reimbursement of up to $125.00 for material to replace the
mailbox, said amount increased or decreased annually pursuant to the consumer price
index for the prior calendar year. Reimbursement may be submitted to the City after the
homeowner installs a new mailbox and it is inspected by a Public Works representative.
4. If it is determined that the City is not responsible for the damage, it will be the
homeowner's responsibility to replace the mailbox following City Standards.
UNITED CITY OF YORKVILLE
STANDARDS FOR MAILBOX PLACEMENT
I
0
1 post not to be larger than
4'W" wood post
41 12 " Dia. wood post
I z " steel post
36" TO 42"
FROM STREET g round
level
I
anchor no deeper
than 24"
STREET BACK OF
CURB
1. Mailbox height is 36" to 42" measured from the
bottom of the mailbox to street level.
2. The front of the mailbox may NOT extend beyond
the back of the curb or overhang the curb
or street. A 6" setback measured from the
back of the curb to the front of the mailbox
is suggested. However, the front of the mailbox
should NOT be greater than 6" from the back
of the curb.
3. UNACCEPTABLE SUPPORT STRUCTURES
Brick Concrete
Block Masonry Columns
Stone Large Dimensional Lumber or Steel
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #7
Tracking Number
PW 2022-44
Park and Freemont Street Stop Sign
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-44
Majority
Approval
Erin Willrett Administration
Name Department
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-_____
ORDINANCE OF THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
AMENDING THE TRAFFIC SCHEDULE AND INDEX
WHEREAS, the United City of Yorkville, Kendall County, Illinois, has designated certain
intersections within the City as stop intersections and has identified the corner for placement of stop
signs at such intersections; and,
WHEREAS, after extensive investigation and study of traffic patterns, it has been
determined that additional intersections should be designated as stop intersections; and,
WHEREAS, the additional stop intersections, as hereinafter set forth, have been determined
to be in conformance with the current Manual on Uniform Traffic Control Devices.
NOW THEREFORE BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, that the traffic schedule and index regarding stop-sign
control is hereby amended by revising the following:
Section I. The Traffic Schedule and Index regarding Stop-Sign Control is hereby amended
by adding the following as a Four-Way Stop Intersection:
1) Intersection of Park Street and Freemont Street
Section II. This Ordinance shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
Ordinance No. 2022-____
Page 2
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #8
Tracking Number
PW 2022-45
Supplemental MFT Resolution for Bulk Rock Salt
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-45
Majority
Approval
Annual resolution appropriating MFT funds for the purchase of bulk rock salt.
Eric Dhuse Public Works
Name Department
Summary
As with any MFT project, a resolution is required to be submitted to IDOT for approval.
Background
Each year we must submit to IDOT our intent (or not) to purchase salt through them.
This year staff is requesting a maximum purchase of 2160 tons of salt @ $95.00 per ton. The
price is a conservative estimate based on last years price, the volatility of the market, and the
high inflation.
In years past, we have been allowed to roll over our contract for 1 year to hold the price
steady. This option was NOT offered this year. I took this into consideration when estimating
the price as well. Our price last year was $60.79 per ton which was up approximately $15/ton
from the previous year. My instinct tells me that, if they don’t offer a roll over to hold the
current price, they are expecting a significant price increase and do not think the salt vendors will
honor the lower prices. To put it bluntly, I am preparing for the worst.
On a positive note, if the salt bids come in lower than anticipated, we will have more
money in the MFT account next year to put towards other projects.
Recommendation
Staff recommends approval of this resolution.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: May 10, 2022
Subject: MFT resolution for bulk rock salt purchase
BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 05/10/22
Resolution Type
Supplemental
Section Number
23-00000-00-gm
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville Illinois that there is hereby appropriated the sum of
DollarsTwo Hundred Five Thousand Two Hundred () $205,200.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
05/01/22 to
Ending Date
04/30/23
Resolution Number
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Yorkville
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Yorkville in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Yorkville at a meeting held on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
day of
Month, Year
.
(SEAL) Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
BLR 14220 (Rev. 02/08/19)Printed 05/10/22
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation representative shall sign and date here upon approval.
Three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
BLR 14222 (03/31/22)
Local Public Agency General Maintenance
Page 1 of 1Printed05/10/22
Estimate of Maintenance Costs Submittal Type Supplemental
Estimate of Cost for
Municipality Maintenance Period
Local Public Agency
City of Yorkville
County
Kendall
Section Number
23-00000-00-GM
Beginning
05/01/22
Ending
04/30/23
Maintenance Items
Maintenance
Operation
Maint Eng
Category
Insp.
Req.
Material Categories/
Point of Delivery or
Work Performed by
an Outside Contractor Unit Quantity Unit Cost Cost
Total
Maintenance
Operation
Cost
Snow Removal IIA Bulk Rock Salt ton 2,160 $95.00 $205,200.00 $205,200.00
Total Operation Cost $205,200.00
Estimate of Maintenance Costs Summary
Maintenance MFT Funds RBI Funds Other Funds Estimated Costs
Local Public Agency Labor
Local Public Agency Equipment
Materials/Contracts(Non Bid Items)
Materials/Deliver & Install/Materials Quotations (Bid Items)
Formal Contract (Bid Items)
Maintenance Total
Estimated Maintenance Eng Costs Summary
Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs
Preliminary Engineering
Engineering Inspection
Material Testing
Advertising
Bridge Inspection Engineering
Maintenance Engineering Total
Total Estimated Maintenance
Remarks
SUBMITTED
Local Public Agency Official Date
Title
County Engineer/Superintendent of Highways Date
APPROVED
Regional Engineer
Department of Transportation Date
BLR 14222 (03/31/22)Printed 05/10/22
Instructions for BLR 14222 - Page 1 of 4
NOTE: Form instructions should not be included when the form is submitted
This form is used by all Local Public Agencies (LPAs) to submit their maintenance program and also submit their maintenance expenditure
statements. A resolution (BLR 14220) must be submitted and approved by the Illinois Department of Transportation (IDOT) prior to
incurring any expenditures. For items required to be bid the estimate of cost must be submitted prior to submittal of required bidding
documents. Authorizations will be made based on the resolution and/or the approved contract/acceptance/material quotations documents.
The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period. Maintenance
resolutions and estimates submitted for future maintenance periods after that date will not be processed until the delinquent maintenance
expenditure statement has been submitted. Only one form needs to be completed per maintenance period, combine all operations on one
form.
For additional information refer to the Bureau of Local Roads Manual (BLRS), Chapter 14. For signature requirements refer to Chapter 2,
section 3.05(b) of the BLRS Manual.
For items being completed for the estimate all materials, equipment, labor and contract amounts are considered estimates. For estimates
where LPA equipment is completed, an Equipment Rental Schedule (BLR 12110) must also be submitted for approval. When completing
the form for the Maintenance Expenditure all items must be actual amounts spent.
Maintenance — From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an estimate
is being submitted, choose Maintenance Expenditure Statement if a maintenance expenditure statement is being submitted
Submittal — Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal choose,
revised. If adding to a previous submittal choose supplemental.
Estimate of Cost For — Select the type of LPA submitting this form from the drop down. Types to choose are County,
Municipality, or Road District/Township.
Local Public Agency — Insert the name of the Local Public Agency.
County — Insert the County in which the Local Public Agency is located.
Maintenance Period
Beginning — Insert the beginning date of the maintenance period.
Ending — Insert the ending date of the maintenance period.
Section — Insert the section number assigned to this project. The letters at the end of the section number will always be
a "GM".
Maintenance Operations — List each maintenance operation separately
Maintenance Eng. Category — From the drop down choose the maintenance engineering category as it applies to the
operation listed to the left. The definitions of the categories can be found in the BLRS Manual Chapter 14, section
14-2.04
Maintenance Engineering Categories are:
Category I — Services purchased without a proposal such as electric energy or materials purchased from Central
Management Services' Joint Purchasing Program or another joint purchasing program that has been approved by the
District BLRS or CBLRS.
Category II-A — Maintenance items that are not included in Maintenance Engineering Category I or do not require
competitive sealed bids according to Section 12-1.02(a) or a local ordinance/resolution.
Category II-B — Routine maintenance items that require competitive sealed bids according to Section12-1.02(a) or a
local ordinance/resolution. Routine maintenance includes all items in the following work categories: snow removal, street
sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures, tree trimming or removal,
mowing, crack sealing, pavement marking, shoulder maintenance limited amounts of concrete curb and gutter repair,
scour mitigation, pavement patching, and minor drainage repairs.
Category III — Maintenance items that are not covered by Maintenance Engineering Category I or Category II-B and
require competitive bidding with a material proposal, a deliver and install proposal or material quotation.
Category IV — Maintenance items that are not covered by Maintenance Engineering Category I or Category II-B and
require competitive bidding with a formal contract proposal.
BLR 14222 (03/31/22)Printed 05/10/22
Instructions for BLR 14222 - Page 2 of 4
The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor and/or Local
Public Agency Equipment Rental, the estimated amounts are only listed on those specific lines and are not to be included with each
operation on the estimate of cost.
Insp Req — From the drop down choose No or Yes as it applies to the maintenance operation listed to the left. Items requiring no
engineering inspection should be no.
Material Categories/Point of Delivery or Work Performed by an Outside Contractor — List the items for each operation on a
separate line, grouping items for the same operation together, for the operation listed to the left. If work being done as a contract
list work by contractor.
Unit — Insert the unit of measure for the material listed to the left, if applicable.
Quantity — Insert the quantity for the material listed to the left, if applicable.
Unit Cost — Insert the unit cost of the material listed to the left, if applicable.
Cost — No entry necessary, this is a calculated field. This is the quantity times the unit cost.
Total Maintenance Operation Cost — Insert the total of the Maintenance Operation Cost, for items done by a contract insert the
estimated contract amount.
Maintenance
Estimate of Maintenance Costs Summary — Under each item listed below, list the amount of estimated MFT funds, Rebuild
Illinois (RBI) funds and local funds to be expended, if applicable. The total Estimated cost is a calculated field.
Local Public Agency Labor — Insert the estimated amount for LPA labor for all maintenance operations, if applicable.
Local Public Agency Equipment Rental — Insert the estimated amount for LPA equipment rental for all maintenance operations, if
applicable.
Materials/Contracts (Non Bid Items) — Insert the estimated amount for materials and/or contracts for items the LPA is not
required to bid, if applicable.
Materials/Deliver & Install, Material Quotations — For the operation listed to the left insert the estimate amount to be expended
using a bidding process for material/deliver & install proposal and/or material quotations, if applicable.
Formal Contracts — Insert the total amount estimated to be expended on formal contracts. This will be for items required to be
bid.
Total Estimated Cost — This is a calculated field and will be automatically filled in for each type. This is the sum of all funding for
the item.
Total Maintenance Operation Cost — This is a calculated field, no entry is necessary. This is the sum of all items estimated to be
expended on this operation.
Total Maintenance Cost — This is a calculated field, no entry is necessary. This is the sum of all maintenance operation costs.
Maintenance Engineering Cost Summary — For each item listed below, list under the funding type what the estimated amount to
be expended for each item.
Preliminary Engineering Fee — Insert the amount of funds estimated to be expended for Preliminary Engineering, if applicable.
Engineering Inspection Fee — Insert the amount of funds estimated to be expended for Engineering Inspection, if applicable.
Material Testing Costs — Insert the dollar amount of funds estimated to be expended on material testing costs, if applicable.
BLR 14222 (03/31/22)Printed 05/10/22
Instructions for BLR 14222 - Page 3 of 4
Advertising Costs — Insert the amount of funds estimated to be expended on advertising costs, if applicable.
Bridge Inspection Costs — Insert the amount of funds estimated to be expended on bridge inspection costs, if applicable.
Total Maintenance Engineering — This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering
costs listed above.
Totals — This is a calculated field. It is the total of the estimated maintenance cost plus the estimated
maintenance engineering cost.
These instructions apply to the Maintenance Expenditure Statement.
Maintenance Operation — Type in the name of the maintenance operation for which the amounts to the right will be completed.
For a form that was completed as an Estimate of Cost and is now being changed to a Maintenance Expenditure Statement, this
field will be completed from the estimate.
Maint Eng Category — From the drop down select the Maintenance Engineering Category that applies to the operation listed to
the left.
LPA Labor — For the operation listed to the left insert the amount expended for LPA labor, if applicable.
LPA Equipment Rental — For the operation listed to the left insert the amount expended on LPA equipment rental if applicable.
Materials/Contracts (Non-Bid) — For the operation listed to the left insert the amount expended for materials and/or contracts that
was not required to be bid, if applicable.
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and Install proposals, Materials Quotations (Bid Items). This will be for items that were required to be bid.
Formal Contract — For the operation listed to the left insert the amount expended for items bid using the formal contract process,
if applicable.
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for this operation, if applicable.
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Maintenance Engineering Cost Summary Preliminary Engineering Fee — Insert the dollar amount of funds spent on preliminary
engineering for this maintenance section.
Engineering Inspection Fee — Insert the amount of funds expended for Engineering Inspection, if applicable.
Material Testing Costs — Insert the dollar amount of funds spent on material testing costs, if applicable.
Advertising Costs — Insert the dollar amount of funds spent on advertising costs, if applicable.
Bridge Inspection Costs — Insert the dollar amount of funds spent on bridge inspection costs, if applicable.
Total Maintenance Engineering — This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering
costs listed above.
Total Maintenance Program Costs — Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount
will be the amount from the Total Cost from the Maintenance Items table. The Maint. Eng will be the Maintenance Engineering
Total from above.
BLR 14222 (03/31/22)Printed 05/10/22
Instructions for BLR 14222 - Page 4 of 4
Contributions, Refunds, Paid with Other Funds — Enter the dollar amount of contributions, refunds or amounts paid with other
funds for this maintenance section, if applicable, for both maintenance and maintenance engineering.
Total Motor Fuel Tax/Rebuild Illinois Portion — These are calculated fields, no entry is necessary. This is the sum of the total cost
minus the amount paid with local funds.
Motor Fuel Tax Portion — Insert the amount of the total cost that was paid for with Motor Fuel Tax funds for Maintenance and
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funds expended minus the amount of Motor Fuel Tax funds authorized. A positive number will result in a credit to the unobligated
fund of the Motor Fuel Tax fund. A negative number means more funds were spent than authorized. If the negative number has a
resolution to cover the overage, the item(s) that resulted in the overage have been approved by IDOT, and are covered in the
overrun policy, this amount will be authorized. If these conditions are not met you must contact your District office for guidance.
Rebuild Illinois Portion — Insert the amount of the total cost that was paid for with Rebuild Illinois funds for Maintenance and
Maint. Engineering, as applicable.
Rebuild Illinois Funds Authorized — Insert the net amount of Rebuild Illinois Funds authorized for each type.
Rebuild Illinois Surplus/Deficit — These are calculated fields, no entry is necessary. This is the sum of the Total Rebuild Illinois
funds expended minus the amount of Rebuild Illinois funds authorized. A positive number will result in a credit to the unobligated
fund of the Motor Fuel Tax fund. A negative number means more funds were spent than authorized. If the negative number has
a resolution to cover the overage, the item(s) that resulted in the overage have been approved by IDOT, and are covered in the
overrun policy, this amount will be authorized. If these conditions are not met you must contact your District office for guidance.
Difference — No entry necessary, this field is automatically calculated. It is the difference between Total Motor Fuel Tax/Rebuild
Illinois Portion for Maintenance and Maint. Engineering. The fields must equal zero; if not, review the amounts inserted under
Motor Fuel Tax and Rebuild Illinois need to be corrected.
Remarks — Enter remarks as applicable covering the items entered.
Certification — Upon submittal of this form as the maintenance expenditure statement the LPA official shall check this box as
certification.
End of instructions for Maintenance Expenditure Statement
Submitted
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Township/Road District the road commissioner shall sign and date as Local Public Agency Official. For Municipalities the
municipal official shall sign and date here.
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superintendent of highways shall sign here.
Approved — Upon approval the Regional Engineer shall sign and date here. This approval is subject to change based upon a
documentation review by the Department.
A minimum of three (3) signed originals must be submitted to the Regional Engineer's District office.
Following the Regional Engineer's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Consultant or County Engineer)
District File
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
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Purchasing
Police
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Parks and Recreation
Agenda Item Number
Consent Agenda #9
Tracking Number
PW 2022-46
Leak Detection Survey Proposal
City Council – May 24, 2022
PW – 05/17/22
Moved forward to CC consent agenda.
PW 2022-46
Majority
Approval
Proposed contract to survey 100 miles of water main for leaks
Eric Dhuse Public Works
Name Department
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: May 10, 2022
Subject: Leak Detection Survey Contract
Summary
Staff is proposing a sole source contract for a leak detection survey with M.E. Simpson for our
water system.
Background
Staff had programmed a leak detection survey in FY 22, FY 23, and FY 24 to have all
150 miles of water main surveyed for leaks. We did this to break up cost and to give the water
department a chance to repair all the leaks before the next survey.
A 50 mile survey was performed this past winter by M.E. Simpson and an astonishing 24
leaks were found. The strange thing is that the worst leaks were found on newer pipe and
hydrants. Out of the 24 leaks, 16 of the worst leaks have been repaired, 3 other leaks were able
to be isolated and shut down. This leave only 5 smaller leaks that are live and still need to be
repaired.
The number of leaks is reason for some concern due to water loss and revenue loss. It is
not a doomsday scenario, but there are more leaks then expected. According to our vendor, they
estimate we were losing almost 121,000 gallons a day. If this number is accurate, we are losing
43,800,000 gallons per year. This means that we are losing production cost of $21,000 and the
potential sales loss on this water is a staggering $237,500 per year at our current rates. The non-
revenue water loss is the key component of this survey. If we take an average day in April 2022,
we pumped 1,609,913 gallons per day. This means that our non-revenue water loss is 7.5% of
our average day. If we can reduce our non-revenue water loss by 7.5%, we will be under the
10% threshold that IDNR places on Lake Michigan water users. If we stay under the 10%
threshold, we will not need to submit a non-revenue water loss prevention plan each year to
IDNR, and we will not have to be as aggressive with our water main replacement program. We
would still have to replace old water mains, but we would not have to replace as many in a
shorter period of time to get under the 10% threshold. In turn, this would show a large savings in
the water fund over time. Instead of spending an additional $500,000-$1,000,000 on water main
replacement, we will spend approximately $40,000 on leak detection surveys every year and an
additional ~$30,000 on repairs. Even if we spend an additional $100,000 per year on leak
detection and repairs it is still much more cost effective than spending that extra money on main
replacement.
For these reasons, I asked M.E. Simpson to send us a proposal to conduct a leak survey
on the balance of our mains which is approximately 100 miles. When the water department
obtained quotes for the last survey, M.E. Simpson was not the low quote, but we decided on
them for the quality of their work and the thoroughness of their work compared to the other
vendor. We did ask for a quote from a third vendor, but they declined because their specialty is
more the emergency leak locates, not the system wide surveys. We have used M.E. Simpson in
the past for emergency locates as well and have always had good luck. I have attached the
proposal for your review as well.
This money has been budgeted in the approved FY 23 budget in the professional services
line item of the water operations fund.
Recommendation
I recommend that we approve the proposal from M.E. Simpson in the amount of $23,500 to
conduct a water leak survey on 100 miles of city owned water main and authorize the Public
Works Director to execute the contract.
Joe Nepras
Regional Manager
3406 Enterprise Avenue
Valparaiso, IN 46383
800.255.1521 P
888.531.2444 F
Joe.Nepras@mesimpson.com
April 4, 2022
Mr. John Bauer
Water Distribution Foreman
City of Yorkville
800 Game Farm Rd.
Yorkville, IL 60560
RE: PROPOSAL FOR A WATER DISTRIBUTION SYSTEM LEAK SURVEY
Dear Mr. Bauer
M.E. Simpson Co., Inc. is pleased to present the City of Yorkville our proposal for a Water Distribution
System Leak Detection Survey Program. We are honored to be considered for this work and are
confident our team will help make the project a success.
M.E. Simpson Co., Inc. is a Professional Services Firm dedicated to developing and providing programs
and services designed to maximize peak performance for our clients’ water distribution systems.
Many of these programs are universally recognized as a part of “Best Management Practices” (BMPs)
for utilities. We pride ourselves on delivering solid solutions using the highest quality technical and
professional services by way of state-of-the-art technology and a skilled and well-trained staff of
professionals. Our highly-educated engineers and technical team are committed to the success of this
project. They will be ready at a moment’s notice to relieve your staff's burden and ensure a seamless
continuation of your services.
Our services were developed and refined to provide utilities with programs that can be customized to
meet their needs. From complete “Turn-Key” services to assisting with the development of “in-house”
programs for utilities, M.E. Simpson Co., Inc. serves our clients with this ultimate goal: to deliver to the
public the implicit faith that “the water is always safe to drink”.
Thank you for your consideration and this opportunity to acquaint you with our Water Distribution
System Leak Detection Services and offer this response. We are committed to exceeding your
expectations.
Sincerely,
Joe Nepras
Regional Manager
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 2
SCOPE OF WORK
Water Distribution System Leak Survey
The Field Scope of Service for the Leak Survey is understood to be the following:
M.E. Simpson Co., Inc. will furnish all labor, material, transportation, tools, and equipment necessary
to survey the water distribution system areas selected by the City. M.E. Simpson Co., Inc. shall be
required to provide such skilled and trained personnel and equipment necessary to complete the
work herein specified. There will be a minimum of Two Persons per team working on the survey at
all times.
Work in an orderly and safe manner to insure protection of the local residents, Utility
employees, and the Field Staff so that no avoidable accidents occur.
All Field Staff will have readily observable identification badges worn while in the field.
The leak detection equipment to be used will be that which was described in the “Equipment to
be used” section.
Initially listen to all fire hydrants, all accessible main line valves, and when necessary, selected
service connections in the entire distribution system by making physical contact with the valve,
hydrant, pipe, or B-box. (Listening points that are not accessible will be given to the Utility and
when corrected they will be listened to.)
Listening points of contact will be: valves, hydrants, service valves or meter settings. The
preference of listening points in order as follows; direct contact with the pipe, main line valves,
hydrant valves, hydrants, then service valves or meter settings.
Specific listening distances will be determined by pipe material. Metallic type pipes; no greater
than 500’ between listening points. Non-Metallic AC/Concrete type pipes; no greater than 300’
between listening points. Non-Metallic PVC/HDPE type pipes; no greater than 150’ between
listening points.
A “suspected leak” log shall be maintained indicating all areas where suspected leak noise was
heard. This log will be reviewed when the Project Team is verifying the suspected leak area for
confirmation of the actual existence of a leak. This log will be a part of the periodic reports
turned into the Utility regardless of an actual leak located in the area or not, with an explanation
of the noise source.
When leak noise has been detected and or suspected, the Project Team will verify the suspected
area a second time to confirm the noise. At least four hours will pass between the initial
listening of the area before a second listen and confirmation is attempted.
The Project Team will line locate the water main and service lines in the immediate area so the
correct pipe distances can be input into the leak correlator and also so that the Water Utility will
have an idea of where the water main is located prior to excavation. Non-metallic pipe locations
will be “interpolated” as best that can be identified, given the line location of metallic services,
Utility knowledge of the area, or other information regarding the actual location of the main.
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 3
The Project Team will use “State of the Art” Electronic Leak Correlators to determine if a leak is
present and use the same equipment to pinpoint the leak.
For PVC water mains only the Echologics LeakFinder-ST w/hydrophones leak correlator or Fluid
Conservation Systems (FCS) TriCorr Touch leak correlator, will be used for correlations because
of the ability for these correlators to be able to analyze the particular sound frequencies
inherent to PVC pipe.
The leak location will be marked in the field (on the surface) using environmentally formulated
Precautionary Blue paint.
The Project Team will document all leak locations with a diagram indicating the location of the
leak. Other information related to that correlation will be included as part of the field sheet such
as the filters used for the correlation, line locations, distances between sensors, etc.
The locations of leaks requiring immediate attention (immediate threat to life, injury or traffic)
will be turned in as quickly as possible to facilitate the repair process.
The Project Team will report daily or per request of the Utility, to assigned Utility Professional
and go over the progress of the previous day, as well as cover what will be surveyed the current
day.
It may be necessary to conduct parts of the Leak Survey during “off hours” such as at night.
This may be required in areas of high traffic volume where traffic noise may affect the ability to
detect leak noise, and traffic volume may affect the ability of the Project Team to be able to
safely access main line valves in the middle of the street. The Project Team will give 24-hour
advanced notice of intent to survey a particular area that may require after hours surveying or
nighttime surveying. This is so the Utility can plan for the area to be surveyed, give notification
to the Police department, as well as other Public Works Divisions as to the activity that will take
place.
As a part of the leak program, mapping discrepancies found, distribution assets found in
disrepair will be noted and turned into the utility.
Leaks verified on the customer’s side of a service shut-off will not be located beyond the shut-
off. If a leak appears to be on the Customers’ side, the Utility will be notified first, then the
customer notified and permission granted prior to the water being shut off even for short
periods of time where possible and as time allows, as well as the ability for the customer to
respond.
If the Utility requests leak locations beyond the service shut off on the customer’s side of the
service line, this will result in an additional charge to the leak survey based on an hourly rate and
this service must be agreed upon between the Utility and M.E. Simpson Co., Inc. prior to the
start of the survey.
Valves and hydrants will not be operated without Utility permission. Valves and hydrants that
break during this type of operation are the sole responsibility of the Utility. M.E. Simpson Co.,
Inc. cannot be responsible for valves and hydrants that break due to pre-existing conditions.
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 4
The Utility is encouraged to dig up and repair the leaks located as soon as possible so that the
area may be re-surveyed while the Project Team is still working on the survey in that general
geographical location to ensure no other leaks are present in that area.
Equipment List
FCS S30 Gutermann AquaScope electronically enhanced listening device.
Echologics LeakFinder-ST w/hydrophones; FCS AC Digital, TriCorr Touch or Vivax-Metrotech
HL6000X leak correlator systems.
RADIO Detection Line Locators.
Chicago Tape, Fisher M-Scope or Schonstedt magnetic locators.
All necessary valve keys and hand tools
Truck mounted arrow board/signage and warning lights.
Traffic control equipment, including properly sized traffic cones with reflective stripes.
Quality Control and Accuracy of Leak Locations
The level of accuracy of leak detection is a matter of taking in all the above considerations and applying
those considerations to each individual potential leak location as it is being evaluated. Any statement
made as to the level of accuracy of leak locations must be considered based on the individual conditions
of each leak.
Locating leaks on a distribution system can be very challenging. It is not a perfect science. Pipes and
fittings can leak for a variety of reasons (age, poor installation, material failures, bad soils, etc.), and the
ability to locate leaks is dependent on the stated variables listed in the “Project Approach”. By
employing a strict methodology in the field for conducting a leak survey, these variables can be
accounted for and mitigated. The depth of experience of the Project Team is extremely important to
maintaining the ability to have accurate locations of leaks. Additionally, crews work as Two-Person
Teams in the field, double checking the progress of the work as the survey progresses. The systematic
procedure for leak confirmation has been stated in the Scope of Field Service and is restated here.
“Suspected leak areas are always listened to a second time, preferably at a different time of day than
originally listened to. The mains and services will be line located to insure correct pipe distances are
used for the correlations. Correlations may need to be performed several times with several
configurations to insure all the possible scenarios have been covered. Sewer manholes may need to be
opened and flows observed. If there is any doubt as to the existence of a leak, the area may be checked
and correlated at different times to rule out water usage or other factors. The progress of the survey will
be monitored by the use of daily logs and a progression map with suspected leak noise indications
marked and possible leak locations will be maintained. Field leak location forms will be turned into the
Utility according to the agreed schedule. The Project Team will follow up on leak locations by monitoring
the repair schedule of the Utility. That way in case a potential leak location is wrong, the Project Team
can return to the site and determine why the leak location was incorrect, and correct it. This means
maintaining a good level of communication between the Project Team in the field, and the Utility.
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 5
As a matter of Quality Control for leaks in the field, our Correlators, FCS TriCorr Touch and Echologics
LeakFinder-ST have the distinct ability to be able to detect and pinpoint more than one leak in the same
relative area, thus allowing better leak coverage and insuring that one leak is not “masking” another
leak in the same area. The use of progress reports and meetings will allow for open discussions of
problems encountered so solutions can be examined.”
Utility Observations
The M.E. Simpson Co., Inc. Project Team will welcome having staff of the Utility observe field procedures
while the Leak Survey is in progress. They will be happy to explain and demonstrate the equipment and
techniques that are employed by M.E. Simpson Co., Inc. for detecting and locating leaks on the Water
System.
Final Reports, Documentations & Communications
M.E. Simpson Co, Inc. will perform the following:
Project Team will meet daily with assigned Utility
personnel to go over areas of survey for prior workday
and plan current day and area to survey.
The field technicians will be readily available by
cellular phone. This will facilitate communications
between the Utility and the field technicians. A 24-
hour toll-free 800 number is available for direct
contact with M.E. Simpson Co., Inc. for emergencies.
Diagram all leak locations, date of location, and
classify according to severity and an estimate of loss.
The Project Manager will meet with the Utility regularly for a progress report.
Prepare a progress report at monthly intervals for the Utility if requested.
Develop a Leak Survey log of activity which will also have confirmed leaks listed and this list will
be turned in weekly (in Excel format). The list will also be included with the final report that will
include the following;
1. Mechanical deficiencies discovered
2. Mapping errors on the water atlas
3. Type of monitored appurtenances
4. Location of same for leaks discovered
5. Total estimated loss
Effective communication…
accurate documentation…
Insuring the success for
the leak survey
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 6
Prepare the final report at the completion of the project which will include all leak location
reports with drawings, total of estimated water loss, total pipe distance investigated, a
description of the area surveyed, and other problems found in the system during the course of
the survey that need the attention of the Water Utility. The leak summary will list leak types
such as main leaks, service line leaks, valve leaks, or hydrant leaks.
A cost benefit analysis of the survey based on the “cost to produce” water will also be included
that describes the financial impact to the Utility for water loss. Recommendations for system
maintenance will be a part of this report based on field observations made during the survey.
This final report shall be made available for submission to the Utility within thirty (30) working
days of the completion of the fieldwork.
Assumptions & Services Provided by the Utility
The Utility will furnish all maps in an electronic format or paper atlases (two copies), and records
necessary to properly conduct the survey.
The Utility will assist as necessary to clean out service valves, meter pits and valve-boxes needed
for listening.
The Utility will provide a Primary Contact Person and/or secondary contact person for the Field
Staff to report to on a periodic basis. This person shall act as the official liaison for the duration
of the Leak Survey. This person shall have a working knowledge of the water system and will be
helpful in attempting to locate particularly hard-to-find water valves for listening and for general
information about the water system. This person will not need to assist the Project Team on a
full time basis, but only on an “as needed” basis.
The Utility will assist, if needed, to help gain entry into sites that may be difficult to get into due
to security issues or other concerns.
The Utility will assist, if needed, to locate all nonmetallic pipe within the service area. This would
include all Concrete Cylinder pipe, Asbestos Cement Pipe, PVC pipe and HDPE pipe.
We will encourage the immediate digging of major leaks (main breaks) so that if there are
problems with the leak location, the problems can be corrected while the Project Team is close
by and can verify the site.
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 7
PROJECT SAFETY PLAN
M.E. Simpson Co., Inc.’s Safety Programs cover all aspects of the work performed by M.E. Simpson Co.,
Inc. We take great pride in our safety plan/policy/program and that is evident in our EMR scores over
the last five years. The safety of our employees, the utilities employees and that of the general public is
our #1 priority.
Our Safety Plan/Policy/Program, with all of its parts, is 60 pages in length. In an effort to be more
efficient and less wasteful we do not print copies of the safety program for RFPs. There is nothing
secretive or proprietary contained within our plan/policy/program and we are happy to share its
contents. If you would like a PDF copy of our plan/policy/program please contact Terrence Williams,
Operations Manager, at 800.255.1521 and a copy of our program will be sent via email to you.
Below is an overview of our plan/policy/program:
Safety is a major part of any project. M.E. Simpson Co., Inc. always provides a safe work
environment for its employees. Our staff is trained in General Industry OSHA rules,
Confined Space Entry & Self-Rescue, First Responder First Aid, CPR, and Traffic Control.
While in the field on your project, M.E. Simpson Co., Inc. and its employees will follow all of
the necessary safety procedures to protect themselves, your staff and the general public.
M.E. Simpson Co., Inc. uses Two-Man Teams for Safety and Quality Assurance.
The use of a “one-person” leak detection team is dangerous and impractical where water mains run
under roadways. It would be a dangerous precedent to allow a “one-person” team to access main line
valves located in the roadway, attempt to listen to the valve with headphones on, and at the same time
try to control traffic flow at that person’s location in the street.
Therefore M.E. Simpson Co., Inc. adheres to the following:
The Project Manager and the Field Manager will be trained in accordance with OSHA Standard
1910 (General Industry) and be in possession of an OSHA 10 Hour or 30 Hour Card.
Any listening points located in a "confined space" such as pit and vault installations that require
entry will be treated in accordance with the safety rules regarding Confined Space Entry,
designated by the Utility, The Department of Labor and OSHA.
o All personnel are trained and certified in Confined Space Entry & Self-Rescue.
We will follow all safety rules regarding First Responder First Aid & CPR, designated by the
Utility, The Department of Labor and OSHA.
o All personnel are trained and certified in First Responder First Aid & CPR.
We will follow all traffic safety rules, designated by the Utility, The Department of Labor,
OSHA, and the Illinois Department of Transportation (per MUTCD).
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 8
o All personnel are trained and certified, by the AMERICAN TRAFFIC SAFETY SERVICES
ASSOCIATION (ATSSA) in Traffic Control and Safety.
Current documentations of safety training and certifications can be provided for all project personnel for
the Utility. These certifications are current and up to date (for 2022) for all project personnel.
M.E. Simpson Co., Inc. | Water Distribution System Leak Detection Program
Page 9
INVESTMENT
A commitment to improving and maximizing the City of
Yorkville’s water distribution system for future
generations.
M.E. Simpson Co., Inc. is pleased to present our “Proposal” for a Water Distribution System Leak Detection
program for the City of Yorkville. M.E. Simpson Co., Inc. will perform our leak detection services on
approximately 100 miles of watermain within the City of Yorkville’s water distribution system. The survey will
be completed by listening on the accessible main line valves, fire hydrants and as needed services by one of
our two-man teams with all necessary equipment furnished by M.E. Simpson Co., Inc. as described within this
document. The project will also include complete reporting of all issues found, with a final comprehensive
report.
2022 Leak Survey
Water Distribution System Leak Survey Program Fee (lump sum) $23,500.00**
**Any water main surveyed in addition to the above 100 original miles of watermain will be surveyed
at the rate of $235.00 per mile of pipe.
We thank you for this opportunity to acquaint you with our Water Distribution System Leak Detection
services and offer this proposal. If you have further inquiries or you wish to discuss our service in more
detail, do not hesitate to call us.
City of
Yorkville, IL
Water Distribution System Leak Survey
2022 Summary Report
Joe Nepras
Regional Manager
3406 Enterprise Avenue
Valparaiso, IN 46383
800.255.1521 T
888.531.2444 F
Joe.Nepras@mesimpson.com
March 28, 2022
Mr. John Bauer
Water Division Foreman
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: REPORT FOR A WATER DISTRIBUTION SYSTEM LEAK SURVEY
Dear Mr. Bauer,
M.E. Simpson Co., Inc. is a Professional Services Firm dedicated to developing and providing programs and services
designed to maximize peak performance for our clients’ water distribution systems. Many of these programs are
universally recognized as a part of “Best Management Practices” (BMPs) for utilities. We pride ourselves on
delivering solid solutions using the highest quality technical and professional services by way of state-of-the-art
technology and a skilled and well-trained staff of professionals. These “Professional Services” offered by M. E.
Simpson Company are designed to aid a utility in reducing non-revenue water and enhance distribution system
performance.
M. E. Simpson Company is pleased to submit this report of our leak detection survey for the City of Yorkville. This
survey addressed the Yorkville water distribution system, consisting of approximately 56 miles of water main. The
report contains the results of our investigation that includes the following:
1. A DESCRIPTION OF THE AREA SURVEYED.
2. METHODOLOGY OF THE SURVEY.
3. A LIST OF LEAKS AND TYPE OF LEAK LOCATED.
4. GENERAL RECOMMENDATIONS BASED ON OUR INVESTIGATION.
DESCRIPTION OF THE AREA SURVEYED
Approximately 295,680 lineal feet were surveyed as part of the system investigation. This included all fire
hydrants, all accessible mainline valves and selected services.
LEAKAGE LOCATED
All water mains within the Project area were surveyed and 24 leaks were located. These leaks have been grouped
as follows: Main Line Leak - 5, Service Line Leak - 4, Fire Service Leak -0, Valve Leak - 0, Hydrant Leak - 15,
Other Type Leak - 0. All of these leaks have been verbally report to your office with these locations, so many have
probably been repaired already. Following are the leak locations with an estimated GPD (Gallons Per Day) leakage
potential.
Type Location SIZE
Northing Easting GPS Date GPS Time
143 Garden Street Main Line
see enclosed diagram
GPD28,800
1189 Walsh Drive Main Line
see enclosed diagram
GPD7,200
201 Main Street Main Line
see enclosed diagram
GPD7,200
605 State Street Main Line
see enclosed diagram
GPD7,200
Raintree Road & Stagecoach TrailMain Line
see enclosed diagram
GPD7,200
209 Center Street Service Line
see enclosed diagram
GPD7,200
702 Main Street Service Line
see enclosed diagram
GPD7,200
71 Trillium Court Service Line
see enclosed diagram
GPD7,200
864 Heartland Drive Service Line
see enclosed diagram
GPD7,200
1095 Auburn Drive Hydrant
see enclosed diagram
GPD4,320
1995 Meadowlark CourtHydrant
see enclosed diagram
GPD4,320
610 White Oak Way Hydrant
see enclosed diagram
GPD2,880
Type Location SIZE
Northing Easting GPS Date GPS Time
7250B State Route 47Hydrant
see enclosed diagram
GPD2,880
Bridge Street & Greenbriar Road Hydrant
see enclosed diagram
GPD2,880
Church Street & Spring Street Hydrant
see enclosed diagram
GPD2,880
Marketplace Drive & Veterans Parkway Hydrant
see enclosed diagram
GPD2,880
1010 Game Farm Road **Fixed**Hydrant
see enclosed diagram
GPD1,440
1203 Badger Street **Fixed**Hydrant
see enclosed diagram
GPD1,440
1208 Badger Street **Fixed**Hydrant
see enclosed diagram
GPD1,440
1267 Walsh Drive Hydrant
see enclosed diagram
GPD1,440
5111-5134 Marketplace Drive Hydrant
see enclosed diagram
GPD1,440
577 Barberry CircleHydrant
see enclosed diagram
GPD1,440
603 River Birch Drive Hydrant
see enclosed diagram
GPD1,440
Walsh Drive & Greenbriar RoadHydrant
see enclosed diagram
GPD1,440
ESTIMATED LEAKAGE TOTAL GPD24 Leaks Located 120,960
M.E. Simpson Co., Inc. | Water Distribution System Leak Survey
METHODOLOGY
Your survey was conducted using the latest state of the art leak computers; the FLUID CONSERVATION SYSTEMS’
FCS Accu-Corr / Digi-Corr / Tri-Corr Touch, Vivax Metrotech HL6000 leak correlator or Echologics LeakfinderRT
Hydrophone Correlator. The FCS S-30 or Gutermann Aquascope is a tool used as an electronically enhanced
listening device. These electronic instruments are microprocessor units that measure the time it takes the sound
of the leak to travel from the leak to the point where the leak correlator is connected to the water line. By
connecting the leak correlator to the water line at two locations, it will compute the distance from the leak to each
connection point thus enabling us to determine the exact leak location. Our experienced technicians used these
devices, along with the S-30 electronically enhanced listening device, or the Gutermann Aquascope electronic
listening device, as listening equipment to survey your pipeline network. Each hydrant and accessible valve was
used as listening points to identify leaks. Selected services and b-boxes were used on an as needed basis to keep
the listening distances under five hundred feet (500’). "Pin-Pointing" of the leak, as well as locating leaks that
other methods fail to reveal was also done with this equipment.
LEAK QUANTITIES
Quantifying leaks is difficult because there is not any accurate means of doing so. Pipe material, size of the leak,
system pressure, soil material and water table will affect the noise that a leak makes. Small leaks under high
system pressure will make more noise than a large leak under low system pressure. However, the above leaks are
of sufficient noise levels that the above estimates should be very conservative. Using a production price of $0.48
per thousand gallons, these leaks were costing your utility in excess of $58.06 per day or $21,192.19 annually.
Using a sale price of $5.38 per thousand gallons, these leaks were costing your utility in excess of $650.76 per day
or $237,529.15 annually. It’s obvious that this Leak Survey Program has proven to be cost effective. Naturally the
main line leaks have the greatest potential for loss followed by service line, valves, and finally hydrants. Once leaks
have been repaired, we would recommend that the Utility compare pumping rates before and after. This
information will be more meaningful and accurate.
RECOMMENDATIONS
This survey confirms that the City of Yorkville’s water distribution system will benefit from this project by a
reduction in underground leakage. There is always a concern over the cost effectiveness of leak detection because
of the uncertainty of the number of leaks located. However, with your present cost of water and the discovery of
these 24 leaks, the cost of this 2022 leak survey will pay for itself within 7 months. It only takes a recovery of about
62,785 gallons per day on an annual basis (62,785 gallons per day is only 43.6 gallons per minute throughout your
entire water distribution system) to recover your investment. We would recommend that you conduct a Leak
Survey Program every year. This recommendation becomes more critical as your cost of water increases.
We appreciate your cooperation and that of the utility staff who were available to answer our questions during
this project. If you have any questions with the information in this report, please do not hesitate to contact us.
Sincerely Yours,
Joe Nepras
Regional Manager
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:11:02 AM
Date:February 07, 2022 Tech:Chris H. & Gerald M.
Address:143 Garden Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:299' from A to B / 192' from A to C
Connection point:A= Hydrant Connection point:B= Main Line Valve
Connection point:C= Service Line Inside 143Connection point:D= Fire Line Valve
Leak Location:46' from A
Comments:This is a leak on an 8" main. Our correlations put us near "D". We shut off the line
and the noise continued.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:3:12 PM
Date:February 15, 2022 Tech:Chris H. & William W.
Address:1189 Walsh Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:28' from A to B / 35' from A to C
Connection point:A= Hydrant Connection point:B= Main Line Valve
Connection point:C= Main Line Valve
Leak Location:4' from A
Comments:This is a leak on a 10" main, near a dead end line hydrant. We closed the
hydrant auxiliary valve to confirm the leak is not on the hydrant.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:10:20 AM
Date:March 03, 2022 Tech:Chris H. & Daniel G.
Address:201 Main Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:528' from A to B / 57' from A to C
Connection point:A= Main Line Valve Connection point:B= Hydrant Auxiliary Valve
Connection point:C= Hydrant Auxiliary Valve
Leak Location:5' from C
Comments:This is a leak on a hydrant leg or on a main line valve. Our correlations puts us at
both points when correlating. We closed the hydrant auxiliary valve and the noise
continued.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:2:38 PM
Date:February 23, 2022 Tech:Chris H. & Daniel G.
Address:605 State Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:326' from A to B / 169' from A to C
Connection point:A= Main Line Valve Connection point:B= Main Line Valve
Connection point:C= Hydrant
Leak Location:166' from A
Comments:This is a leak on a 12" main. Our correlation brings us to where the hydrant ties
into the 12" main. We closed the hydrant auxiliary valve and the noise continued.
The area services are quiet.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:11:35 AM
Date:January 10, 2022 Tech:Chris H. & Gerald M.
Address:Raintree Road & Stagecoach Trail
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Main Line Valve
Leak Location:0' from A
Comments:This is a leak on a main line valve.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:2:30 PM
Date:February 28, 2022 Tech:Chris H. & Daniel G.
Address:209 Center Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:498' from A to B
Connection point:A= Main Line Valve Connection point:B= Hydrant
Leak Location:157' from A
Comments:This is a leak at or near the service to 209 Center Street. We are unable to
determine where the service is because it is damaged and is unable to be keyed.
The service is in a gravel driveway, and near a new sidewalk that was put in.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:12:19 PM
Date:March 03, 2022 Tech:Chris H. & Daniel G.
Address:702 Main Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:129' from A to B / 470' from C to D / 99' from E to F
Connection point:A= Hydrant Auxiliary Valve Connection point:B= Main Line Valve
Connection point:C= Hydrant Connection point:D= Hydrant
Connection point:E= Service to 702 Connection point:F= Main Line Valve
Leak Location:12' from E
Comments:This is a leak at or near the service corporation to 702 Main Street. We shut off
the service to make sure the leak is on the city side.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:2:24 PM
Date:February 16, 2022 Tech:Chris H. & Daniel G.
Address:71 Trillium Court
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:230' from A to B / 227' from B to C / 227' from B to D
Connection point:A= Hydrant Connection point:B= Main Line Valve
Connection point:C= Hydrant Auxiliary Valve Connection point:D= Service to 71
Leak Location:25' from D
Comments:This is a leak at or near the service corporation to 71 Trillium Court. The service
has noise, but the correlation puts us 2' southeast of the corporation. Both marks
are within our box.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:12:06 PM
Date:March 07, 2022 Tech:Chris H. & Daniel G.
Address:864 Heartland Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:282' from A to B / 120' from A to C
Connection point:A= Hydrant Connection point:B= Hydrant
Connection point:C= Service to 864
Leak Location:48' from C
Comments:This is a leak at the service corporation to 864 Heartland Drive. The service is
extremely loud, and both correlations brought us to the corporation.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:11:20 AM
Date:February 25, 2022 Tech:Chris H. & Daniel G.
Address:1095 Auburn Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We can hear the leak without a listening device. We
closed the hydrant auxiliary valve and the noise quit. We re-opened the auxiliary
valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:54 PM
Date:January 13, 2022 Tech:Chris H. & Gerald M.
Address:1995 Meadowlark Court
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We tightened the hydrant operating nut and the noise
continued. We closed the hydrant auxiliary valve and the noise quit. We re-
opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:20 PM
Date:February 17, 2022 Tech:Alfred K. & Jerrell R.
Address:610 White Oak Way
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:30 PM
Date:March 03, 2022 Tech:Chris H. & Daniel G.
Address:Bridge Street & Greenbriar Road
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returns.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:10:35 AM
Date:March 03, 2022 Tech:Chris H. & Daniel G.
Address:Church Street & Spring Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:12:40 PM
Date:March 04, 2022 Tech:Chris H. & Daniel G.
Address:Marketplace Drive & Veterans Parkway
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:02 PM
Date:March 07, 2022 Tech:Chris H. & Daniel G.
Address:1010 Game Farm Road
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This was a hydrant leak. We tightened the hydrant operating nut and the leak
noise quit. This leak is fixed.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:2:09 PM
Date:February 15, 2022 Tech:Chris H. & William W.
Address:1203 Badger Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This was a hydrant leak. We tightened the hydrant operating nut and the leak
noise quit. This leak is fixed.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:58 PM
Date:February 15, 2022 Tech:Chris H. & William W.
Address:1208 Badger Street
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This was a hydrant leak. We tightened the hydrant operating nut and the leak
noise quit. This leak is fixed.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:40 PM
Date:March 03, 2022 Tech:Chris H. & Daniel G.
Address:1267 Walsh Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned. We found the auxiliary
valve 12 turns closed, but it is now fully open.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:10 PM
Date:March 04, 2022 Tech:Chris H. & Daniel G.
Address:5111-5134 Marketplace Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:14 PM
Date:February 17, 2022 Tech:Chris H. & Daniel G.
Address:577 Barberry Circle
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:11:50 AM
Date:February 21, 2022 Tech:Chris H. & Daniel G.
Address:603 River Birch Drive
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returned.
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
M.E. SIMPSON COMPANY, INC.
LEAK LOCATION REPORT
Client:Yorkville, Illinois Time:1:00 PM
Date:February 17, 2022 Tech:Chris H. & Daniel G.
Address:Walsh Drive & Greenbriar Road
Below is a diagram of the area surveyed for a suspect leak.
This drawing is not to scale.
Distance:0' from A
Connection point:A= Hydrant
Leak Location:0' from A
Comments:This is a hydrant leak. We closed the hydrant auxiliary valve and the noise quit.
We re-opened the auxiliary valve and the noise returns
We thank you for the opportunity to work for your Utility and look forward to serving you again.
If you have any questions please don't hesitate to call.
Technicians:
Map Page or
Section #Street Cross Street
Date of
Initial
Listening
Date of
Pinpoint
Listening
Point
(H,V,S,P)
Leak
(Y / N)
Leak
Fixed?
(Y / N)
Leak Type (Main,
Service, Hydrant,
Valve)
Noise Source
(if not a leak)GPM Leak DWG #
(Field Sheet #)
36 Raintree Road Stagecoach Trail 1/10/2022 1/10/2022 Valve Yes No Main 5 1
36 Banbury Avenue Hazeltine Way 1/12/2022 1/12/2022 Hydrant/
Valve No PRV
36 Kingsmill Street 2212 Kingsmill Street 1/12/2022 1/12/2022 Hydrant/
Valve No PRV
36 Banbury Avenue Kingsmill Street 1/12/2022 1/12/2022 Hydrant/
Valve No PRV
36 Meadowlark Court 1995 Meadowlark Court 1/12/2022 1/13/2022 Hydrant Yes No Hydrant 3 2
35 State Route 47 7250B State Route 47 1/13/2022 1/20/2022 Hydrant Yes No Hydrant 2 3
35 Walsh Drive Stagecoach Trail 1/20/2022 1/20/2022 Hydrant/
Valve No Traffic
31 Elizabeth Street 219 Elizabeth Street 2/1/2022 2/1/2022 Hydrant No Usage
33 Cornerstone Drive Westwind Drive 2/1/2022 2/1/2022 Hydrant No Usage
33 Garden Street 143 Garden Street 2/1/2022 2/7/2022
Hydrant/
Service/
Valve
Yes No Main 20 4
33 Walsh Drive Greenbriar Road 2/1/2022 2/17/2022 Hydrant Yes No Hydrant 1 9
33 Bridge Street Greenbrier Road 2/1/2022 3/3/2022 Hydrant Yes No Hydrant 2 19
33 Badger Street 1208 Badger Street 2/15/2022 2/15/2022 Hydrant Yes Yes Hydrant 1 5
33 Badger Street 1203 Badger Street 2/15/2022 2/15/2022 Hydrant Yes Yes Hydrant 1 6
33 Walsh Drive 1189 Walsh Drive 2/15/2022 2/15/2022 Hydrant/
Valve Yes No Main 5 7
33 Coral Berry Court 1321 Coral Berry Court 2/15/2022 2/15/2022 Hydrant No Usage
33 Barberry Circle 577 Barberry Circle 2/15/2022 2/17/2022 Hydrant Yes No Hydrant 1 10
33 Walsh Drive 1267 Walsh Drive 2/15/2022 3/3/2022 Hydrant Yes No Hydrant 1 20
33 Trillium Court 71 Trillium Court 2/16/2022 2/16/2022
Hydrant/
Service/
Valve
Yes No Service 5 8
31 White Oak Way 610 White Oak Way 2/17/2022 2/17/2022 Hydrant Yes No Hydrant 2 11
28 River Birch Drive 603 River Birch Drive 2/21/2022 2/21/2022 Hydrant Yes No Hydrant 1 12
30 Poplar Drive Stony Creek Lane 2/21/2022 2/21/2022 Hydrant No Usage
31 State Street 605 State Street 2/21/2022 2/23/2022
Hydrant/
Service/
Valve
Yes No Main 5 13
31 Bridge Street Fox Road 2/24/2022 2/24/2022 Hydrant No Traffic
M. E. Simpson Company, Inc. - Leak Survey Log
Leak Survey Client:Yorkville, Illinois Chris, Daniel, Gerald, William, Alfred, & Jerrell
Technicians:
Map Page or
Section #Street Cross Street
Date of
Initial
Listening
Date of
Pinpoint
Listening
Point
(H,V,S,P)
Leak
(Y / N)
Leak
Fixed?
(Y / N)
Leak Type (Main,
Service, Hydrant,
Valve)
Noise Source
(if not a leak)GPM Leak DWG #
(Field Sheet #)
M. E. Simpson Company, Inc. - Leak Survey Log
Leak Survey Client:Yorkville, Illinois Chris, Daniel, Gerald, William, Alfred, & Jerrell
31 Main Street 702 Main Street 2/24/2022 3/3/2022
Hydrant/
Service/
Valve
Yes No Service 5 18
29 Auburn Drive 1095 Auburn Drive 2/25/2022 2/25/2022 Hydrant Yes No Hydrant 3 14
28 Center Street 209 Center Street 2/28/2022 2/28/2022
Hydrant/
Service/
Valve
Yes No Service 5 15
28 Main Street 201 Main Street 2/28/2022 3/3/2022 Hydrant/
Valve Yes No Main 5 16
28 Church Street Spring Street 3/1/2022 3/3/2022 Hydrant/
Valve Yes No Hydrant 2 17
28 Bridge Street Main Street 3/1/2022 3/3/2022 Hydrant/
Valve No Traffic
25 Game Farm Road 1010 Game Farm Road 3/2/2022 3/7/2022 Hydrant Yes Yes Hydrant 1 24
26 Marketplace Drive Veterans Parkway 3/4/2022 3/4/2022
Hydrant/
Service/
Valve
Yes No Hydrant 2 21
26 Market place Drive 5111-5134 Marketplace Drive 3/4/2022 3/4/2022 Hydrant Yes No Hydrant 1 22
26 Heartland Drive 864 Heartland Drive 3/7/2022 3/7/2022 Valve Yes No Service 5 23
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #10
Tracking Number
PS 2022-16
License Plate Recognition (LPR)
City Council – May 24, 2022
PS – 05/17/22
Moved forward to CC consent agenda.
PS 2022-16
None
Informational
Discussion regarding the Kencom generated License Plate Recognition (LPR)
Program and how the Yorkville Police Department plans to control and limit access
within the United City of Yorkville.
James Jensen Chief of Police
Name Department
Summary
Discussion regarding the Kencom generated License Plate Recognition (LPR) Program and how
the Yorkville Police Department plans to control and limit access within the United City of Yorkville.
Background
Kencom has signed a contract with Flock Safety to provide license plate recognition (LPR)
software and hardware services to Kencom and its member agencies. The Yorkville Police Department
is a Kencom member agency and would have access to license plate recognition data, however, based on
previous discussions with the City Council we are limiting access to the LPR system. In addition, use of
the LPR system will limited to certain situations/crimes and a system audit will be conducted bi-monthly
(every 60 days) to monitor policy compliance. Refer to the Yorkville Police Department Automated
License Plate Recognition Policy (Exhibit 2) for details.
Recommendation
None
Attachments
Exhibit #1: Intergovernmental Agreement
Exhibit #2: Yorkville Police Department License Plate Recognition Policy
Memorandum
To: Public Safety Committee
From: James Jensen, Police Chief
CC:
Date: May 5, 2022
Subject: License Plate Recognition Program (LPR)
Resolution No. 2022-____
Page1
Resolution No. 2022-____
RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND THE
KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE SERVICE
AND COMMUNICATIONS BOARD
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "Yorkiville"), is
a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970
Illinois Constitution and the Illinois Municipal Code, as from time to time amended (65 ILCS
5/65-1-1-2, et seq.); and,
WHEREAS, KenCom Executive Board/Kendall County Emergency Phone Service and
Communications Board is an agency of Kendall County, Illinois (“KenCom”); and,
WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10,
provides that units of local government may contract or otherwise associate among themselves to
obtain or share services and to exercise, combine or transfer any power or function in any manner
not prohibited by law or by ordinance and may use their credit, revenues and other resources to
pay costs related to intergovernmental activities; and,
WHEREAS, Yorkville and KenCom are units of local government within the meaning of
Article VII, Section 10 of the Illinois Constitution of 1970 which are authorized to enter into
intergovernmental agreements pursuant to the Intergovernmental Cooperation Act; and
WHEREAS, KenCom has contracted with Flock Group, Inc. for cameras and related
Automatic License Plate Reader software (ALPR) that will provide for automatic license plate
detection and upon detection create images and recordings; and,
WHEREAS, Yorkville acknowledges that KenCom will establish an account with Flock
Group, Inc., for the benefit of Yorkville to access the data created. In addition, Yorkville will
comply with all restrictions and regulations as stated by Flock Group, Inc. and agree to enter into
Resolution No. 2022-____
Page2
an Intergovernmental Agreement, in the form attached hereto, which will provide an arrangement
to facilitate the use of the ALPR by Yorkville in assessing the ALPRA database.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully
restated herein.
Section 2. The Intergovernmental Agreement between the United City of Yorkville and
the KenCom Executive Board/Kendall County Emergency Phone Service and Communications
Board, in the form attached hereto and made a part hereof, is hereby approved and the Chief of the
United City of Yorkville Police Department is hereby authorized to execute said Agreement.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
Resolution No. 2022-____
Page3
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
UNITED CITY OF YORKVILLE AND KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE
SERVICE AND COMMUNICATIONS BOARD
INTERGOVERNMENTAL AGREEMENT – AUTOMATIC LICENSE PLATE READER
Date 04/28/22 Page 1 of 5
THIS INTERGOVERNMENTAL AGREEMENT (hereinafter referred to as “IGA ”) is hereby
entered into by and between the KenCom Executive Board/Kendall County Emergency Phone Service
and Communications Board, hereinafter referred to as “KenCom”, 1100 Cornell Lane, Yorkville,
Illinois, 60560, and the United City of Yorkville, shall hereinafter be referred to as Yorkville, 800 Game
Farm Road, Yorkville, Illinois 60560. For purposes of this IGA, the KenCom Executive Board/Kendall
County Emergency Phone Service and Communications Board and Yorkville shall hereinafter
collectively be referred to as “the parties”.
WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that
units of local government may contract or otherwise associate among themselves to obtain or share
services and to exercise, combine, or transfer any power or function in any manner not prohibited by
law or by ordinance and may use their credit, revenues, and other resources to pay costs related to
intergovernmental activities; and
WHEREAS, Yorkville and KenCom are units of local government within the meaning of Article
VII, Section 10 of the Illinois Constitution of 1970 who are authorized to enter into intergovernmental
agreements pursuant to the Intergovernmental Cooperation Act; and
WHEREAS, KenCom has contracted with Flock Group, Inc. for ten (10) cameras and related
Automatic License Plate Reader software (ALPR), that will provide for automatic license plate detection
and upon detection create images and recordings; and
WHEREAS, Yorkville understands that multiple agencies will have access to the data created by
KenCom’s contract with Flock Group Inc. and that Yorkville meets or exceeds the criteria necessary for
access to this data as determined by KenCom; and
WHEREAS, Yorkville acknowledges that KenCom will establish an account with Flock Group, Inc.,
for the benefit of Yorkville to access the data created. In addition, Yorkville will comply with all
restrictions and regulations as stated by Flock Group, Inc. as identified in Exhibit A; and
WHEREAS, the Flock Group, Inc. has represented to KenCom the importance of sharing this
data, for criminal investigative purposes, between entities that have a current account, contract or
Memorandum of Understanding with Flock Group, Inc.; and
WHEREAS, KenCom and Yorkville agree that there is value in sharing the data created by ALPR,
for the purpose of criminal investigations, with other agencies that have a current account, contract or
Memorandum of Understanding with Flock Group, Inc. and that do not have Intergovernmental
Agreements with KenCom; and
WHEREAS, the ALPR software will be operated on the ALPR web site; and
WHEREAS, Yorkville and KenCom desire to enter into this IGA in order to provide an
arrangement which would facilitate the use of the ALPR Software by Yorkville for the purpose of
accessing the ALPR database; and
WHEREAS, the parties that have executed this IGA have the requisite authority to execute this
UNITED CITY OF YORKVILLE AND KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE
SERVICE AND COMMUNICATIONS BOARD
INTERGOVERNMENTAL AGREEMENT – AUTOMATIC LICENSE PLATE READER
Date 04/28/22 Page 2 of 5
IGA and intend by the execution of this IGA to bind KenCom and Yorkville respectively to the terms of
this IGA; and
WHEREAS, the parties to this IGA have each had ample opportunity to review this IGA with
their respective governing bodies, if any, and that this IGA has been reviewed by legal counsel for the
respective agencies and approved by the respective governing bodies, if any; and
NOW THEREFORE, in consideration of the premises and the mutual covenants hereafter set
forth, the parties agree as follows:
1. The above recitals are incorporated herein by reference.
2. Yorkville will be permitted to use their ALPR account with Flock Group, Inc., created by
KenCom, to access the ALPR database.
3. All connectivity charges, including hardware, software, services and security incurred in
connection with Yorkville’s use of the ALPR software, will be at the cost of Yorkville and will
be paid directly by Yorkville.
4. KenCom and Yorkville will have no liability to the other for data which is damaged or lost as a
result of the operation and/or failure of the ALPR system.
5. Yorkville will administer all aspects of Yorkville’s use of the ALPR software including, but not
limited to, the issuance of passwords, the authorization of new users, the discontinuation of
access of unauthorized users, the assignment of security levels and all other administrative
aspects of Yorkville’s use of the ALPR software.
6. Only authorized personnel are allowed to use and access the ALPR software and database.
Authorized personnel are those persons who maintain current certification of the Law
Enforcement Agencies Database (LEADS) and have been granted access by Yorkville.
7. KenCom and Yorkville agree that KenCom should be allowed to share their database, of ALPR
records, created from the hardware and software of Flock Group, Inc., with other agencies
that do not have an Intergovernmental Agreement with KenCom, provided such agency has a
current account, contract or Memorandum of Understanding with Flock Group, Inc.
8. When a FOIA request is made to either KenCom or Yorkville, and the information requested
is being retained by both entities, the entity receiving the FOIA request shall, as soon as
possible, notify the other. The entity receiving the FOIA request shall bear the obligation of
complying with the FOIA request.
9. Each party shall hold all confidential information of the other party in trust and confidence
for the party claiming confidentiality and not use such confidential information other than for
the benefit of that party or the sake of the safety of other emergency responders that
KenCom provides dispatch service for. The other party agrees not to disclose any such
confidential information, by publication or otherwise, to any other person or organization
UNITED CITY OF YORKVILLE AND KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE
SERVICE AND COMMUNICATIONS BOARD
INTERGOVERNMENTAL AGREEMENT – AUTOMATIC LICENSE PLATE READER
Date 04/28/22 Page 3 of 5
other than as may be required by a court issued subpoena or as mandated under the
Freedom of Information Act. For purposes of this IGA, confidential information shall include
any and all information contained in the ALPR database. Each party shall adhere to Flock
Group, Inc. Contract Section 4. Confidentiality; Agency Data; Non-Agency Data, “Exhibit A”.
10. Yorkville and KenCom must have appropriate written standards/policies for the use of the
ALPR system which will include the following mandatory minimum criteria: The Reason Code
Field in the Flock Group Inc. software query must be completed for all ALPR inquires,
minimum recurring 60-day audits on all ALPR queries, Law Enforcement Agencies Data
System (LEADS) certification is required for all ALPR users, and a confidentiality statement.
Audits will be reviewed to determine appropriate use of the ALPR System by authorized
users. Yorkville management and supervisory personnel must understand the responsibilities
associated with use of the ALPR system and ensure compliance with those written
standards/policies, as well as compliance with any standards or regulations established by
Flock Group Inc., and conveyed to Yorkville in “Exhibit A”. Failure to meet the required
standards will cause KenCom to temporarily suspend access to the Flock software and
database until Yorkville remedies the situation causing them to be out of compliance.
KenCom shall inform the Yorkville of any failures to meet such standards as soon as
practicable.
Any agency, that has an account, contract or Memorandum of Understanding with Flock
Group, Inc., and that is requesting ALPR data, regardless of whether they have an
Intergovernmental Agreement with KenCom or not, shall submit to the above or similar
requirements through their account, contract of Memorandum of Understanding with Flock
Group, Inc.
11. Yorkville agrees to reimburse KenCom within (60) days of purchase for any additional ALPR
cameras, procured from the ALPR vendor by KenCom on behalf of Yorkville, provided
Yorkville has requested in writing to lease additional ALPR cameras.
12. The term of this IGA will be twelve (12) months from the date that the last camera is
contracted for on behalf of Yorkville unless sooner impacted by Flock Group Inc. KenCom will
send notification to Yorkville 90 days before an ALPR camera agreement expires. Yorkville
must notify KenCom in writing within 60 days of the end of the agreement of their intent to
discontinue an ALPR camera. Failure of Yorkville to make notification will result in automatic,
annual renewals of twelve (12) month agreements at the then current vendor rate for which
KenCom will then bill Yorkville. Yorkville will reimburse KenCom within (60) days of renewals.
13. Yorkville may request that cameras be relocated or added. In the event, cameras are added
or relocated, the installation fees and/or relocation fees of ALPR cameras are at the sole
expense of the requesting agency and will be paid by Yorkville directly unless the work is
performed by the ALPR vendor, in which case, Yorkville will reimburse KenCom within 60
days of the date of invoice. The relocation of cameras that are purchased on behalf of
KenCom that are not reimbursed by any agency are subject to approval by the KenCom
Executive Board.
UNITED CITY OF YORKVILLE AND KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE
SERVICE AND COMMUNICATIONS BOARD
INTERGOVERNMENTAL AGREEMENT – AUTOMATIC LICENSE PLATE READER
Date 04/28/22 Page 4 of 5
14. The parties agree that any modification to the IGA must be in writing and signed by
authorized individuals on behalf of the undersigned parties. However, in the event that Flock
Group Inc. requires that KenCom modify its’ agreement with KenCom, the parties to this IGA
will modify this IGA accordingly.
15. This IGA shall not be assigned without the prior written consent of the parties. In any action
with respect to this IGA, the parties are free to pursue any legal remedies at law of in equity.
All terms and provisions of this IGA shall be governed by the laws of the State of Illinois and
are subject to good faith and fair dealing implied in all Illinois contracts. The parties agree
that the proper venue for this IGA shall be Kendall County, Illinois. If any provision of this IGA
shall be declared or found invalid, illegal, or unenforceable by a court of competent
jurisdiction, such provision shall, to the extent possible, be modified by the court in such
manner as to be valid, legal, and enforceable so as to most nearly retain the intent of the
parties, and, if such modification is not possible, such provision shall be severed from the
IGA, and in either case the validity, legality and enforceability of the remaining provisions of
this IGA shall not in any way be affected or impaired thereby.
16. Any notice required or permitted to be given pursuant to this IGA, with the exception of
scheduled and unscheduled system maintenance, shall be duly given if sent by email or fax
and certified mail or courier service and proof of service is received. In the case of notice to
KenCom Public Safety Dispatch, send to, Attention Director, 1100 Cornell Lane, Yorkville, IL
60560, fax (630) 882-8532, email Admin@KenCom911.com; and, in the case of notice to the
United City of Yorkville, send to James Jensen, Chief of Police, 804 Game Farm Road,
jjensen@yorkville.il.us. Notice shall be effective upon receipt by the other party.
17. Neither party will be responsible to the other for damage, loss, injury or interruption of work
if the damage, loss, injury or interruption of work is caused solely by conditions that are
beyond the reasonable control of the parties, and without the intentional misconduct or
negligence of that party (hereinafter referred to as a “force majeure event”). To the extent
not within the control of either party, such force majeure events include: acts of God, acts of
any governmental authorities, fire, explosions or other casualties, vandalism and riots of war.
A party claiming a force majeure event (“the claiming party”) shall promptly notify the other
party in writing, describing the nature and estimated duration of the claiming party’s inability
to perform due to the force majeure event. The cause of such inability to perform will be
remedied by the claiming party with all reasonable dispatch. In the event that Yorkville’s
conduct causes a default of the contract with Flock Group, Inc., Yorkville shall indemnify and
hold KenCom harmless against any damages, losses, liabilities, settlements and expenses
(including without limitation costs and attorneys’ fees) in connection with any claim or action
arising out of the breach of the Flock Group, Inc. Agreement caused by Yorkville.
18. This IGA supersedes any other prior oral IGAs between the parties regarding the matters set
forth in this IGA.
19. Nothing contained in this IGA, nor any act of the parties pursuant to this IGA shall be deemed
or construed to create any joint employer relationship.
UNITED CITY OF YORKVILLE AND KENCOM EXECUTIVE BOARD/KENDALL COUNTY EMERGENCY PHONE
SERVICE AND COMMUNICATIONS BOARD
INTERGOVERNMENTAL AGREEMENT – AUTOMATIC LICENSE PLATE READER
Date 04/28/22 Page 5 of 5
20. This IGA may be executed in counterparts (including facsimile signatures), each of which shall
be deemed to be an original and both of which shall constitute one and the same IGA.
IN WITNESS WHEREOF, the parties hereto have caused this Intergovernmental IGA to be
executed by their duly authorized officers on the below date.
KenCom Executive Board/Kendall County
Emergency Phone Service and Communications
Board
United City of Yorkville
Name:
Name:
Title: Chairman, KenCom Executive Board
Title:
Date:
Date:
Signature:
Signature:
YORKVILLE POLICE DEPARTMENT
Automated License Plate Readers (ALPR)
SUBJECT: Automated License Plate Readers (ALPR)
EFFECTIVE DATE:
DISTRIBUTION: All Personnel
REVIEW DATE:
Purpose: The purpose of this policy is to establish the guidelines and procedures for the use of the Automated License
Plate Recognition System (ALPR). The availability and use of the ALPR provides opportunities for enhanced productivity,
effectiveness and officer safety. All information in the ALPR system will be considered confidential and law enforcement
sensitive. Members will be held accountable for and must be able to articulate the legitimate law enforcement purpose for
the use and dissemination of received information.
Policy: Automated License Plate Reader (ALPR) technology, also known as License Plate Recognition, provides
automated detection of license plates. ALPR’s are used by the Yorkville Police Department to convert data associated with
vehicle license plates and use it for official law enforcement purposes including identifying stolen or wanted vehicles and
missing persons. ALPR’s may also be used to gather information related to homeland security, suspect interdiction or other
legitimate law enforcement purposes.
This Policy shall be comprised of the following sections:
I. ALPR Definitions
II. ALPR Confidentiality
III. ALPR Administration & Audit Procedures
IV. ALPR Access & Usage
V. ALPR Data Storage and Retention
VI. ALPR Attachments
VII. Compliance
VIII. Effective Date
I. ALPR Definitions
A. Alert: A visual and/or auditory notice that is triggered when the ALPR system receives a potential hit on
a license plate.
B. License Plate Reader (ALPR): Equipment consisting of cameras, computer, and computer software used
to automatically recognize and interpret the characters on vehicle license plates. Digital images captured
by the cameras are converted into data which is processed through the ALPR System.
C. Fixed ALPR System: ALPR cameras that are permanently fixed to a structure, such as a pole, a traffic
barrier or a bridge.
D. Hit: A read matched to a license plate that has previously been registered on the department’s hot list of
vehicle plates or on the local hot list on the ALPR computer that has been added by a user.
E. Hot List: License plate numbers of stolen vehicles, wanted subjects, missing person, AMBER/Silver
alerts, or any other criteria as determined by the Chief of Police. Hot list information can come from a
variety of sources including but not limited to: The National Crime Information Center (NCIC), Law
Enforcement Agencies Data System (LEADS), Illinois Secretary of State. Officers may also manually
add license plates to a local hot list during deployments based on information relayed to them regarding a
law enforcement or public safety concern.
F. Read: The capture of digital images or license plates and vehicles with associated metadata (date, time,
GPS coordinates with vehicle image capture)
II. ALPR Confidentiality
A. Use of the ALPR system, software, associated databases, and data is restricted exclusively to the law
enforcement and public safety-related functions of the department. Information obtained from the ALPR,
software, associated databases and data shall not be used for personal reasons or for reasons not consistent
with the law enforcement and public safety related functions of the department under any circumstances.
B. Misuse or abuse of the ALPR system, software, associated databases or data will result in disciplinary
action.
C. Information obtained from the ALPR system, software, associated databases, and data shall not be
disseminated to the public except as authorized or required by law.
D. Information obtained from the ALPR system, software, associated databases, and data will only be
disseminated to other law enforcement agencies for legitimate law enforcement purposes.
III. ALPR Administration & Audit Procedures
A. The Field Operations Commander will serve as the ALPR System Administrator and shall have
administrative oversight of the ALPR system. Responsibilities shall include but may not be limited to:
1. Coordinating training in the use of the ALPR system.
2. Conducting ALPR System Audits.
B. The Field Operations Commander will be responsible for conducting ALPR System Audits
1. Systems Audits will be conducted Bi-Monthly (Every 60 Days)
2. System Audits will include a review of ALL Yorkville Police Department ALPR inquiries
to include:
a. Member accessing ALPR System
b. Date & Time of ALPR system access
c. Report Number and/or CAD Number
d. Camera location
e. Explanation/Justification (Reason Code) for system access and review
3. System Audits will be documented utilizing the Bi-Monthly ALPR Audit Form (Attachment
A) and forwarded to the Chief of Police.
IV. ALPR Access & Usage
A. All ALPR users must have successfully completed approved Law Enforcement Agencies Data System
(LEADS) training prior to operating ALPR equipment or accessing ALPR data.
B. ALPR system and data will only be used by Command Staff Personnel and Detective Sergeant. No other
person will be granted access to the ALPR system data
1. The Detective Sergeant will have login access to utilize the system however, must obtain
approval from a Command Officer to Use and/or Access ALPR Data.
2. Users must have received training in the use of ALPR.
3. Use of the ALPR System will be restricted to:
• Missing/Endangered persons (AMBER/SILVER Alert)
• Serious Felony Crime being investigated by the department
• Other crimes as deemed necessary by Command
4. ALPR shall only be used for official and legitimate law enforcement business.
5. All data is logged and a stated purpose (Reason Code) for access is mandatory and must be
provided. The individual accessing and inquiring into the ALPR system must provide their
badge number next to the purpose of access.
C. It is prohibited to use the ALPR system, active ALPR data, historical ALPR data to do any of the
following:
1. Harass or intimidate any person or group.
2. Use the information for personal reasons.
3. Collect information solely on the basis of a protected characteristic. Protected
characteristics that are an impermissible basis for ALPR use include a person’s race, gender,
religion, political affiliation, nationality, ethnicity, sexual orientation, disability, or other
classification protected by law.
4. For the purpose of or known effect of infringing on First Amendment Rights. For example,
collecting information about an individual’s lawful associations, lawful political and
religious affiliations or activities, etc., is improper.
5. In any manner that would violate any constitutional rights.
D. Stolen Motor Vehicle: ALPR hits alone do not constitute reasonable suspicion or probable cause for a
stop. Prior to taking enforcement action or initiating a traffic stop on an ALPR Stolen Motor Vehicle
hit alert officers shall:
1. Visually verify that the vehicle license plate number of the hit matches the plate number
recognized by the ALPR system, including both the alphanumeric characters of the license
plate and the state of issuance; and
2. Verify the current status of the license plate through Kencom or LEADS query in
accordance with LEADS hit validation procedures.
3. All enforcement action taken in response to a hit shall be documented on the appropriate
incident report.
4. Members of the Yorkville Police Department may attempt to stop an identified stolen
vehicle, however, will not pursue such vehicle except in accordance with General Order
301-Police Pursuit Guidelines.
E. When applicable, officers unable or unavailable to act on a valid hit should notify Kencom of the alert so
that the information can be disseminated to other officers or law enforcement agencies in the area.
V. ALPR Data Storage and Retention
A. Collection and Retention of ALPR data:
1. Collected data shall include the date, time and location of collection.
2. ALPR data is not stored by the United City of Yorkville or the Yorkville Police Department.
3. Captured ALPR data will be transferred wirelessly from fixed ALPR locations to the service
providers cloud storage server.
4. All ALPR data transferred to the ALPR service provider shall be stored by the provider in
accordance with their retention policy.
B. ALPR data of evidentiary value shall be saved to a portable media device and inventoried as evidence
pursuant to General Order 801-Collection and Preservation of Evidence.
C. All ALPR transmission and storage shall meet CJIS requirements for network and computer security.
D. All saved data shall be closely safeguarded and protected by both procedural and technological means.
E. ALPR data maybe shared only with other law enforcement agencies for legitimate law enforcement
purposes or as otherwise permitted by law and in accordance with this policy, provided the following
criteria are met:
1. The law enforcement agency makes an official request for the ALPR data.
2. The identity of the agency and the person requesting the data and the intended purpose are
documented and retained on file. All documentation shall be forwarded to the ALPR System
Administrator.
3. The request is approved by the Chief of Police or designee.
VI. Attachments
A. Attachment A: Bi-Monthly ALPR Audit Form
VII. Compliance
It is the responsibility of all Officers, Supervisors, and Administrative Personnel to comply with all sections of this
directive. This Policy supersedes all previous written and unwritten policies and procedures of the Yorkville Police
Department on the above subject.
VIII. Effective Date
This Policy shall be effective as of: ___________________
____________________________ ______________
Chief of Police James H. Jensen Date
Yorkville Police Department
ALPR Audit Information
Month: _________________________
Date of Audit: _________________________
Conducted By: _________________________
Date & Time
of ALPR
Access
Member Accessing
ALPR Data
(Name & Badge #)
Command Approval
Given By
(Name & Badge #)
ALPR Camera Location Report/CAD Number
Compliance
Y or N
Reason for Access
(Reason Code)
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Rpt #:______________
CAD #: ____________
Policy Compliant
___ Yes ___ No
Missing Person (Amber/Silver Alert)
Stolen Vehicle
Wanted Person
Felony Crime: __________________
Other: ________________________
Audit Compliance Notes:
________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________________
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #11
Tracking Number
ADM 2022-23
Treasurer’s Reports for March and April 2022
City Council – May 24, 2022
ADM – 05/18/22
Moved forward to CC consent agenda.
ADM 2022-23
Majority
Approval
Rob Fredrickson Finance
Name Department
Beginning Fund Balance March Revenues YTD Revenues Revenue Budget % of Budget March Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 9,172,354$ 1,685,029$ 20,056,905$ 18,100,270$ 111% 1,180,763$ 15,053,145$ 18,100,270$ 83% 14,176,114$ Special Revenue Funds15 - Motor Fuel Tax 1,243,821 253,935 1,192,097 1,260,019 95% 691,645 1,669,976 2,435,413 69% 765,942 79 - Parks and Recreation 73,000 178,290 2,069,071 2,643,058 78% 150,524 1,995,651 2,801,058 71% 146,420 72 - Land Cash 31,131 - 1,329 25,760 5% - - 5,000 0% 32,460 87 - Countryside TIF (1,211,222) - 250,366 260,727 96% 948 220,779 223,397 99% (1,181,635) 88 - Downtown TIF (1,448,929) - 96,795 70,000 138% 3,652 284,252 291,412 98% (1,636,386) 89 - Downtown TIF II (47,869) - 78,764 48,526 0% - 37,521 30,500 123% (6,626) 11 - Fox Hill SSA 10,231 - 16,034 19,000 84% - 4,688 59,200 8% 21,577 12 - Sunflower SSA (8,409) - 20,363 21,000 97% - 9,569 17,200 56% 2,385 Debt Service Fund42 - Debt Service - 27,481 303,119 329,375 92% - 329,375 329,375 100% (26,256) Capital Project Funds25 - Vehicle & Equipment 1,485,791 18,290 346,100 547,226 63% 169,463 623,509 1,877,998 33% 1,208,382 24 - Buildings & Grounds - 166 9,807,483 9,584,249 102% 38,015 2,853,404 9,584,249 30% 6,954,078 23 - City-Wide Capital 119,569 60,675 4,567,263 5,808,072 79% 66,731 2,501,820 5,545,285 45% 2,185,012 Enterprise Funds *51 - Water 3,901,358 46,956 4,582,559 5,061,271 91% 190,294 4,603,034 6,081,733 76% 3,880,883 *52 - Sewer 864,688 55,967 6,085,320 2,275,602 267% 54,224 6,126,895 2,428,579 252% 823,112 Library Funds82 - Library Operations 638,033 4,219 1,701,107 1,692,702 100% 56,412 1,522,385 1,709,443 89% 816,755 84 - Library Capital 169,188 5,015 97,555 50,200 194% 7,308 81,907 95,500 86% 184,836 Total Funds14,992,735$ 2,336,023$ 51,272,228$ 47,797,057$ 107%2,609,979$ 37,917,909$ 51,615,612$ 73%28,347,054$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending March 31, 2022Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department.
Beginning Fund Balance April Revenues YTD Revenues Revenue Budget % of Budget April Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 9,172,354$ 2,887,543$ 22,944,448$ 18,100,270$ 127%1,514,582$ 16,567,885$ 18,100,270$ 92%15,548,917$ Special Revenue Funds15 - Motor Fuel Tax1,243,821 64,228 1,256,324 1,260,019 100%295,607 1,965,583 2,435,413 81%534,562 79 - Parks and Recreation 73,000 161,037 2,230,108 2,643,058 84% 210,058 2,205,713 2,801,058 79% 97,395 72 - Land Cash 31,131 1,575 2,904 25,760 11% - - 5,000 0% 34,035 87 - Countryside TIF (1,211,222) - 250,366 260,727 96% 1,234 222,014 223,397 99% (1,182,870) 88 - Downtown TIF (1,448,929) - 96,795 70,000 138% 3,542 287,794 291,412 99% (1,639,928) 89 - Downtown TIF II (47,869) - 78,764 48,526 0% - 37,521 30,500 123% (6,626) 11 - Fox Hill SSA 10,231 - 16,034 19,000 84% - 4,688 59,200 8% 21,577 12 - Sunflower SSA (8,409) - 20,363 21,000 97% - 9,569 17,200 56% 2,385 Debt Service Fund42 - Debt Service - 27,206 330,325 329,375 100% - 329,375 329,375 100% 950 Capital Project Funds25 - Vehicle & Equipment 1,485,791 20,718 366,818 547,226 67% 75,692 699,201 1,877,998 37% 1,153,407 24 - Buildings & Grounds - 343 9,807,826 9,584,249 102% 161,246 3,014,651 9,584,249 31% 6,793,175 23 - City-Wide Capital 119,569 198,527 4,765,790 5,808,072 82% 368,646 2,870,466 5,545,285 52% 2,014,893 Enterprise Funds *51 - Water3,901,358 819,819 5,402,378 5,061,271 107%402,742 5,005,998 6,081,733 82%4,297,738 *52 - Sewer864,688 312,970 6,398,290 2,275,602 281%99,186 6,226,184 2,428,579 256%1,036,794 Library Funds82 - Library Operations638,033 4,142 1,705,249 1,692,702 101%68,443 1,590,828 1,709,443 93%752,455 84 - Library Capital169,188 6,515 104,070 50,200 207%4,559 86,466 95,500 91%186,792 Total Funds14,992,735$ 4,504,623$ 55,776,852$ 47,797,057$ 117%3,205,539$ 41,123,935$ 51,615,612$ 80%29,645,652$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending April 30, 2022Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #12
Tracking Number
ADM 2022-26
PC Purchases FY23
City Council – May 24, 2022
ADM – 05/18/22
Moved forward to CC consent agenda.
ADM 2022-26
Majority
Approval
Authorization to purchase computers and computer accessories for FY23
Erin Willrett Administration
Name Department
Summary
Authorization to move forward with the Dell quotes in an amount not to exceed $74,898.94 and
the Paragon quote in an amount not to exceed $5,250.65. This will fulfill the budgeted computer
replacement schedule in FY23.
Background
In the FY23 budget, there was funds included for the replacement of approximately 49 PC’s.
This replacement is based on the assumed lifespan of a computer of 3-4 years. The replacement
schedule is a rolling schedule based on the year of the computer. Staff, in years past, has purchased
PC’s in line with our IT vendors availability to roll them out. However, with issues with supply chain,
staff is recommending purchasing the FY23 order all at once. The vendors have seen orders come in
piece meal within a few weeks, while other items have been coming in months down the road. We
anticipate encountering some of these delays in shipping that we have seen across the board with other
purchases. This recommended order includes 53 wireless keyboard/mice combinations, 48 docking
stations, 7 desktops, 18 high end laptops, 30 low end laptops, 1 rugged laptop, 30 monitors and 5
adapters for the monitors.
Recommendation
Staff recommends approval of the Dell quotes in an amount not to exceed $74,898.94 and the
Paragon quote in an amount not to exceed $5,250.65 for the FY23 PC purchases.
Memorandum
To: Administration Committee
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: May 18, 2022
Subject: PC Purchases FY23
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.3000108708935.8
Total $18,982.37
Customer #15323999
Quoted On May. 09, 2022
Expires by Jun. 08, 2022
Contract Name
Dell National Cooperative
Purchasing Alliance-NCPA
Master Agreement
Contract Code C000000005600
Customer Agreement #NCPA 01-42
Solution ID .
Deal ID 23512838
Sales Rep CHELSEA ARENCIBIA
Phone (800) 456-3355, 18009993355
Email Chelsea_Arencibia@Dell.Com
Billing To ACCOUNTS PAYABLE
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560-1133
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
CHELSEA ARENCIBIA
Shipping Group
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Product Unit Price Quantity Subtotal
Dell Pro Wireless Keyboard & Mouse - KM5221W $31.79 52 $1,653.08
Dell Dock- WD19S 90w Power Delivery - 130w AC $243.35 48 $11,680.80
OptiPlex 3090 Small Form Factor $808.00 6 $4,848.00
OptiPlex 3090 Small Form Factor $760.00 1 $760.00
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Logitech MK520 Wireless Keyboard and Mouse Combo -
Black
$40.49 1 $40.49
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$18,982.37
$0.00
$0.00
$18,982.37
$0.00
$0.00
$18,982.37
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Shipping Group Details
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Quantity Subtotal
Dell Pro Wireless Keyboard & Mouse - KM5221W
Estimated delivery if purchased today:
May. 17, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$31.79 52 $1,653.08
Description SKU Unit Price Quantity Subtotal
Dell Pro Wireless Keyboard & Mouse - KM5221W 580-AJIS -52 -
Quantity Subtotal
Dell Dock- WD19S 90w Power Delivery - 130w AC
Estimated delivery if purchased today:
Jul. 28, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$243.35 48 $11,680.80
Description SKU Unit Price Quantity Subtotal
Dell Dock – WD19S 90W Power Delivery – 130w AC 210-AZBG -48 -
Advanced Exchange Service, 3 Years 824-3984 -48 -
Dell Limited Hardware Warranty 824-3993 -48 -
Quantity Subtotal
OptiPlex 3090 Small Form Factor
Estimated delivery if purchased today:
May. 17, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$808.00 6 $4,848.00
Description SKU Unit Price Quantity Subtotal
OptiPlex 3090 SFF BTX 210-BCOF -6 -
Intel Core i5-10505 (6 Cores/12MB/12T/3.2GHz to 4.6GHz/65W);
supports Windows 10/Linux 338-BZOV -6 -
Windows 10 Pro (Includes Windows 11 Pro License) English, French,
Spanish 619-AQMP -6 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -6 -
8GB (1x8GB) DDR4 Non-ECC Memory 370-AGFP -6 -
M.2 2230 256GB PCIe NVMe Class 35 Solid State Drive 400-BEUW -6 -
M.2 22x30 Thermal Pad 412-AAQT -6 -
M2X3.5 Screw for SSD/DDPE 773-BBBC -6 -
No Additional Hard Drive 401-AANH -6 -
Intel Integrated Graphics 490-BBFG -6 -
OptiPlex 3090 Small Form Factor with D10 200W up to 85% efficient
Power Supply (80Plus Bronze), DAO 329-BGLU -6 -
System Power Cord (Philipine/TH/US)450-AAOJ -6 -
DVD+/-RW Bezel 325-BDSH -6 -
8x DVD+/-RW 9.5mm Optical Disk Drive 429-ABFH -6 -
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
CMS Essentials DVD no Media 658-BBTV -6 -
No Media Card Reader 379-BBHM -6 -
No Wireless LAN Card (no WiFi enablement)555-BBFO -6 -
No Wireless Driver (no WiFi enablement)340-AFMQ -6 -
Chassis Intrusion Switch - SFF 461-AAEE -6 -
No Additional Cable 379-BBCY -6 -
No PCIe add-in card 492-BBFF -6 -
No Additional Add In Cards 382-BBHX -6 -
Optional HDMI 2.0b Video Port 382-BBFI -6 -
Dell Wired Keyboard KB216 Black (English)580-ADOY -6 -
Black Dell MS116 Wired Mouse 275-BBBW -6 -
No Cable Cover 325-BCZQ -6 -
SupportAssist 525-BBCL -6 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW -6 -
Dell Client System Update (Updates latest Dell Recommended BIOS,
Drivers, Firmware and Apps)658-BBMR -6 -
Waves Maxx Audio 658-BBRB -6 -
Dell SupportAssist OS Recovery Tool 658-BEOK -6 -
Foxit PhantomPDF Business 634-BWQO -6 -
ENERGY STAR Qualified 387-BBLW -6 -
Quick Setup Guide 3090 SFF 340-CXIL -6 -
Print on Demand Label 389-BDQH -6 -
Trusted Platform Module (Discrete TPM Enabled)329-BBJL -6 -
Shipping Material 340-CQYR -6 -
Shipping Label 389-BBUU -6 -
Regulatory Label OptiPlex 3090SFF,Mexico 340-CXIT -6 -
No Hard Drive Bracket, Dell OptiPlex 575-BBKX -6 -
Desktop BTS/BTP Shipment 800-BBIP -6 -
CyberLink PowerDirector 19 and PhotoDirector 12 Ultra 634-BYFS -6 -
CyberLink Media Player with PowerDVD 21 634-BWZO -6 -
Dell Watchdog Timer 379-BERM -6 -
No Out-of-Band System Management 631-ADEN -6 -
No External ODD 429-ABGY -6 -
No Optane 400-BFPO -6 -
EPEAT 2018 Registered (Silver)379-BDTO -6 -
Fixed Hardware Configuration 998-FEVR -6 -
Internal Speaker 520-AARD -6 -
Dell Limited Hardware Warranty Plus Service 803-8583 -6 -
ProSupport 4-Hour: 7x24 Onsite Service After Remote Diagnosis, 1
Year 803-8615 -6 -
ProSupport 4-Hour: 7x24 Onsite Service After Remote Diagnosis, 2
Years Extended 803-8618 -6 -
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
ProSupport: 7x24 Technical Support, 3 Years 803-8702 -6 -
Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -6 -
Thank you choosing Dell ProSupport. For tech support, visit
//support.dell.com/ProSupport 989-3449 -6 -
Quantity Subtotal
OptiPlex 3090 Small Form Factor
Estimated delivery if purchased today:
May. 17, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$760.00 1 $760.00
Description SKU Unit Price Quantity Subtotal
OptiPlex 3090 SFF BTX 210-BCOF -1 -
Intel Core i5-10505 (6 Cores/12MB/12T/3.2GHz to 4.6GHz/65W);
supports Windows 10/Linux 338-BZOV -1 -
Windows 10 Pro (Includes Windows 11 Pro License) English, French,
Spanish 619-AQMP -1 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -1 -
16GB (1x16GB) DDR4 non ECC memory 370-AGFR -1 -
M.2 2230 256GB PCIe NVMe Class 35 Solid State Drive 400-BEUW -1 -
M.2 22x30 Thermal Pad 412-AAQT -1 -
M2X3.5 Screw for SSD/DDPE 773-BBBC -1 -
No Additional Hard Drive 401-AANH -1 -
Intel Integrated Graphics 490-BBFG -1 -
OptiPlex 3090 Small Form Factor with D10 200W up to 85% efficient
Power Supply (80Plus Bronze), DAO 329-BGLU -1 -
System Power Cord (Philipine/TH/US)450-AAOJ -1 -
No Optical Drive 429-ABKF -1 -
CMS Software not included 632-BBBJ -1 -
No Media Card Reader 379-BBHM -1 -
No Wireless LAN Card (no WiFi enablement)555-BBFO -1 -
No Wireless Driver (no WiFi enablement)340-AFMQ -1 -
Chassis Intrusion Switch - SFF 461-AAEE -1 -
No Additional Cable 379-BBCY -1 -
No PCIe add-in card 492-BBFF -1 -
No Additional Add In Cards 382-BBHX -1 -
No Additional Video Ports 492-BCKH -1 -
Dell KB216 Wired Keyboard English 580-ADJC -1 -
Dell Optical Mouse - MS116 (Black)570-ABIE -1 -
No Cable Cover 325-BCZQ -1 -
SupportAssist 525-BBCL -1 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW -1 -
Dell Client System Update (Updates latest Dell Recommended BIOS,
Drivers, Firmware and Apps)658-BBMR -1 -
Waves Maxx Audio 658-BBRB -1 -
Dell SupportAssist OS Recovery Tool 658-BEOK -1 -
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Foxit PhantomPDF Standard 634-BWQP -1 -
ENERGY STAR Qualified 387-BBLW -1 -
Quick Setup Guide 3090 SFF 340-CXIL -1 -
Print on Demand Label 389-BDQH -1 -
Trusted Platform Module (Discrete TPM Enabled)329-BBJL -1 -
Shipping Material 340-CQYR -1 -
Shipping Label 389-BBUU -1 -
Regulatory Label OptiPlex 3090SFF,Mexico 340-CXIT -1 -
No Hard Drive Bracket, Dell OptiPlex 575-BBKX -1 -
Desktop BTS/BTP Shipment 800-BBIP -1 -
CyberLink PowerDirector 19 and PhotoDirector 12 Ultra 634-BYFS -1 -
Dell Watchdog Timer 379-BERM -1 -
No Out-of-Band System Management 631-ADEN -1 -
No External ODD 429-ABGY -1 -
No Optane 400-BFPO -1 -
EPEAT 2018 Registered (Silver)379-BDTO -1 -
Fixed Hardware Configuration 998-FENS -1 -
Internal Speaker 520-AARD -1 -
Dell Limited Hardware Warranty Plus Service 803-8583 -1 -
ProSupport 4-Hour: 7x24 Onsite Service After Remote Diagnosis, 1
Year 803-8615 -1 -
ProSupport 4-Hour: 7x24 Onsite Service After Remote Diagnosis, 2
Years Extended 803-8618 -1 -
ProSupport: 7x24 Technical Support, 3 Years 803-8702 -1 -
Dell Limited Hardware Warranty Plus Service, Extended Year(s)975-3462 -1 -
Thank you choosing Dell ProSupport. For tech support, visit
//support.dell.com/ProSupport 989-3449 -1 -
Quantity Subtotal
Logitech MK520 Wireless Keyboard and Mouse Combo - Black
Estimated delivery if purchased today:
May. 18, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$40.49 1 $40.49
Description SKU Unit Price Quantity Subtotal
Logitech MK520 Wireless Keyboard and Mouse Combo - Black A3945800 -1 -
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$18,982.37
$0.00
$0.00
$0.00
$18,982.37
Page 6
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms
referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Page 7
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.3000112253519.2
Total $54,019.00
Customer #15323999
Quoted On May. 09, 2022
Expires by Jun. 08, 2022
Contract Name
Dell National Cooperative
Purchasing Alliance-NCPA
Master Agreement
Contract Code C000000005600
Customer Agreement #NCPA 01-42
Solution ID .
Sales Rep CHELSEA ARENCIBIA
Phone (800) 456-3355, 18009993355
Email Chelsea_Arencibia@Dell.Com
Billing To ACCOUNTS PAYABLE
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560-1133
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
CHELSEA ARENCIBIA
Shipping Group
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Product Unit Price Quantity Subtotal
Dell Latitude 5520 $1,347.00 17 $22,899.00
Dell Latitude 5520 $1,420.00 1 $1,420.00
Dell Latitude 5420 $990.00 30 $29,700.00
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$54,019.00
$0.00
$0.00
$54,019.00
$0.00
$0.00
$54,019.00
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Shipping Group Details
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Quantity Subtotal
Dell Latitude 5520
Estimated delivery if purchased today:
May. 18, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$1,347.00 17 $22,899.00
Description SKU Unit Price Quantity Subtotal
Dell Latitude 5520 BTX Base 210-AXVQ -17 -
11th Generation Intel Core i7-1185G7 (4 Core, 12M cache, base
3.0GHz, up to 4.8GHz, vPro)379-BEHI -17 -
Windows 10 Pro (Includes Windows 11 Pro License) English, French,
Spanish
619-AQMP -17 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -17 -
Assembly base 338-BXRY -17 -
I7-1185G7 Vpro, Intel Iris Xe Graphics Capable, Thunderbolt 338-BXSI -17 -
vPro Manageability 631-ACTD -17 -
16GB,1x16GB, DDR4 Non-ECC 370-AFVP -17 -
M.2 512GB PCIe NVMe Class 35 Solid State Drive 400-BKVF -17 -
LCD back cover for Latitude 5520 WLAN/WWAN 320-BECT -17 -
HD + IR Camera Bezel with Mic 325-BDZE -17 -
15.6" FHD (1920x1080) Non-Touch, Anti-Glare, 250nits 391-BFPM -17 -
Palmrest NFC, Fingerprint Reader, Contacted & Contactless
SmartCard Reader, Thunderbolt 4 346-BGVT -17 -
Single Pointing Backlit English US Keyboard with numeric keypad 583-BHBG -17 -
Wireless Intel AX201 WLAN Driver 555-BGGN -17 -
Intel Wi-Fi 6 AX201 2x2 .11ax 160MHz + Bluetooth 5.2 555-BGGT -17 -
4 Cell 63Whr ExpressChargeTM Capable Battery 451-BCSW -17 -
65W Type-C EPEAT Adapter 492-BCXP -17 -
CyberLink PowerDirector 365 Business & PhotoDirector 365 - 12
Month Subscription 634-BZBF -17 -
E4 Power Cord 1M for US 537-BBBL -17 -
Quick Start Guide 340-CTXV -17 -
Fixed Hardware Configuration 998-FGEL -17 -
SupportAssist 525-BBCL -17 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW -17 -
Dell Client System Update (Updates latest Dell Recommended BIOS,
Drivers, Firmware and Apps)658-BBMR -17 -
Waves Maxx Audio 658-BBRB -17 -
Dell Power Manager 658-BDVK -17 -
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Dell SupportAssist OS Recovery Tool 658-BEOK -17 -
Dell Optimizer 658-BEQP -17 -
Windows PKID Label 658-BFDQ -17 -
Packaging BTS 65W adapter + TGL CPU 340-CTZQ -17 -
11th Gen Intel Core i7 vPro label 340-CTSW -17 -
ENERGY STAR Qualified 387-BBPI -17 -
5520 Laptop Bottom Door Integrated Graphics 321-BGBG -17 -
Foxit PDF Editor 634-BYVC -17 -
EPEAT 2018 Registered (Gold)379-BDZB -17 -
Dell Limited Hardware Warranty Extended Year(s)975-3461 -17 -
Dell Limited Hardware Warranty 997-8317 -17 -
ProSupport Plus: Next Business Day Onsite, 1 Year 997-8366 -17 -
Thank you for choosing Dell ProSupport Plus. For tech support, visit
www.dell.com/contactdell or call 1-866-516-3115 997-8367 -17 -
ProSupport Plus: 7x24 Technical Support, 3 Years 997-8380 -17 -
ProSupport Plus: Next Business Day Onsite, 2 Year Extended 997-8381 -17 -
ProSupport Plus: Keep Your Hard Drive, 3 Years 997-8382 -17 -
ProSupport Plus: Accidental Damage Service, 3 Years 997-8383 -17 -
Quantity Subtotal
Dell Latitude 5520
Estimated delivery if purchased today:
May. 24, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$1,420.00 1 $1,420.00
Description SKU Unit Price Quantity Subtotal
Dell Latitude 5520 XCTO Base 210-AYNN -1 -
11th Generation Intel Core i7-1185G7 (4 Core, 12M cache, base
3.0GHz, up to 4.8GHz, vPro)379-BEHI -1 -
Windows 10 Pro (Includes Windows 11 Pro License) English, French,
Spanish 619-AQMP -1 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -1 -
VMware Carbon Black Cloud Endpoint Standard NGAV, B-EDR,
w/Dell ProSupport for Software 1 Year 528-CHEC -1 -
Assembly base 338-BXRY -1 -
I7-1185G7 Vpro, Intel Iris Xe Graphics Capable, Thunderbolt 338-BXSI -1 -
ME Disable Manageability 631-ACTE -1 -
32GB, 2x16GB, DDR4 Non-ECC 370-AFVR -1 -
M.2 512GB PCIe NVMe Gen 4 Class 40 Solid State Drive 400-BMZG -1 -
LCD back cover for Latitude 5520 WLAN/WWAN 320-BECJ -1 -
HD Camera Bezel with Mic 325-BDZF -1 -
15.6" FHD (1920x1080) Non-Touch, Anti-Glare, 250nits 391-BFPM -1 -
Palmrest, No Security, Thunderbolt 4 346-BGVS -1 -
Single Pointing Backlit English US Keyboard with numeric keypad 583-BHBG -1 -
Wireless Intel AX201 WLAN Driver 555-BGGN -1 -
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Intel Wi-Fi 6 AX201 2x2 .11ax 160MHz + Bluetooth 5.2 555-BGGT -1 -
4 Cell 63Whr ExpressChargeTM Capable Battery 451-BCSW -1 -
65W Type-C EPEAT Adapter 492-BCXP -1 -
CyberLink PowerDirector 365 Business & PhotoDirector 365 - 12
Month Subscription 634-BZBF -1 -
E4 Power Cord 1M for US 537-BBBL -1 -
Quick Start Guide 340-CTXV -1 -
Custom Configuration 817-BBBB -1 -
SupportAssist 525-BBCL -1 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW -1 -
Dell Client System Update (Updates latest Dell Recommended BIOS,
Drivers, Firmware and Apps)658-BBMR -1 -
Waves Maxx Audio 658-BBRB -1 -
Dell Power Manager 658-BDVK -1 -
Dell SupportAssist OS Recovery Tool 658-BEOK -1 -
Dell Optimizer 658-BEQP -1 -
Windows PKID Label 658-BFDQ -1 -
Mix Model 65W adapter + TGL CPU 340-CTZV -1 -
ENERGY STAR Qualified 387-BBPI -1 -
5520 Laptop Bottom Door Integrated Graphics 321-BGBG -1 -
Foxit PDF Editor 634-BYVC -1 -
EPEAT 2018 Registered (Gold)379-BDZB -1 -
Dell Limited Hardware Warranty Extended Year(s)975-3461 -1 -
Dell Limited Hardware Warranty 997-8317 -1 -
ProSupport Plus: Next Business Day Onsite, 1 Year 997-8366 -1 -
Thank you for choosing Dell ProSupport Plus. For tech support, visit
www.dell.com/contactdell or call 1-866-516-3115 997-8367 -1 -
ProSupport Plus: 7x24 Technical Support, 3 Years 997-8380 -1 -
ProSupport Plus: Next Business Day Onsite, 2 Year Extended 997-8381 -1 -
ProSupport Plus: Keep Your Hard Drive, 3 Years 997-8382 -1 -
ProSupport Plus: Accidental Damage Service, 3 Years 997-8383 -1 -
Quantity Subtotal
Dell Latitude 5420
Estimated delivery if purchased today:
May. 19, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$990.00 30 $29,700.00
Description SKU Unit Price Quantity Subtotal
Dell Latitude 5420 BTX Base 210-AXVO -30 -
11th Generation Intel Core i5-1135G7 (4 Core, 8M cache, base
2.4GHz, up to 4.2GHz)379-BEHK -30 -
Windows 10 Pro (Includes Windows 11 Pro License) English, French,
Spanish 619-AQMP -30 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -30 -
I5-1135G7 Trans, Intel Iris Xe Graphics Capable, Thunderbolt 338-BXRT -30 -
No Out-of-Band Systems Management - No vPro 631-ACTP -30 -
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
8GB, 1x8GB, DDR4 Non-ECC 370-AFVS -30 -
M.2 256GB PCIe NVMe Class 35 Solid State Drive 400-BKUR -30 -
LCD back cover for Latitude 5420 WLAN/WWAN 320-BECK -30 -
HD Camera Bezel with Mic 325-BDYX -30 -
14" FHD (1920x1080) Non-Touch, Anti-Glare, 250nits 391-BFPR -30 -
Single Pointing Backlit US English Keyboard 583-BHCH -30 -
Intel AX201 WLAN Driver 555-BGJD -30 -
Intel Wi-Fi 6 AX201 2x2 .11ax 160MHz + Bluetooth 5.2 555-BGGT -30 -
4 Cell 63Whr ExpressChargeTM Capable Battery 451-BCSW -30 -
65W Type-C EPEAT Adapter 492-BCXP -30 -
Palmrest, No Security, Thunderbolt 4 346-BGVN -30 -
Foxit PhantomPDF Business 634-BWQO -30 -
CyberLink PowerDirector 365 Business & PhotoDirector 365 - 12
Month Subscription 634-BZBF -30 -
E4 Power Cord 1M for US 537-BBBL -30 -
Quick start guide for Win 10, Ubuntu 340-CTZO -30 -
ENERGY STAR Qualified 387-BBPC -30 -
Fixed Hardware Configuration 998-FFZF -30 -
SupportAssist 525-BBCL -30 -
Dell(TM) Digital Delivery Cirrus Client 640-BBLW -30 -
Dell Client System Update (Updates latest Dell Recommended BIOS,
Drivers, Firmware and Apps)658-BBMR -30 -
Waves Maxx Audio 658-BBRB -30 -
Dell Power Manager 658-BDVK -30 -
Dell SupportAssist OS Recovery Tool 658-BEOK -30 -
Dell Optimizer 658-BEQP -30 -
Windows PKID Label 658-BFDQ -30 -
Packaging BTS 65W Adapter + TGL CPU 340-CUCR -30 -
Latitude 5420 Bottom Door 321-BGBE -30 -
EPEAT 2018 Registered (Gold)379-BDZB -30 -
Dell Limited Hardware Warranty Extended Year(s)975-3461 -30 -
Dell Limited Hardware Warranty 997-8317 -30 -
ProSupport Plus: Next Business Day Onsite, 1 Year 997-8366 -30 -
Thank you for choosing Dell ProSupport Plus. For tech support, visit
www.dell.com/contactdell or call 1-866-516-3115 997-8367 -30 -
ProSupport Plus: 7x24 Technical Support, 3 Years 997-8380 -30 -
ProSupport Plus: Next Business Day Onsite, 2 Year Extended 997-8381 -30 -
ProSupport Plus: Keep Your Hard Drive, 3 Years 997-8382 -30 -
ProSupport Plus: Accidental Damage Service, 3 Years 997-8383 -30 -
Page 6
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$54,019.00
$0.00
$0.00
$0.00
$54,019.00
Page 7
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms
referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Page 8
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.3000112693123.3
Total $1,897.57
Customer #15323999
Quoted On May. 09, 2022
Expires by Jun. 08, 2022
Contract Name
Dell National Cooperative
Purchasing Alliance-NCPA
Master Agreement
Contract Code C000000005600
Customer Agreement #NCPA 01-42
Solution ID .
Deal ID 23512838
Sales Rep CHELSEA ARENCIBIA
Phone (800) 456-3355, 18009993355
Email Chelsea_Arencibia@Dell.Com
Billing To ACCOUNTS PAYABLE
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560-1133
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank
you for shopping with Dell!
Regards,
CHELSEA ARENCIBIA
Shipping Group
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Product Unit Price Quantity Subtotal
Dell Latitude 5430 Rugged $1,897.57 1 $1,897.57
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$1,897.57
$0.00
$0.00
$1,897.57
$0.00
$0.00
$1,897.57
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Shipping Group Details
Shipping To
KIM KING
CITY OF YORKVILLE
800 GAME FARM RD
YORKVILLE, IL 60560
(630) 553-4350
Shipping Method
Standard Delivery
Quantity Subtotal
Dell Latitude 5430 Rugged
Estimated delivery if purchased today:
Jul. 08, 2022
Contract # C000000005600
Customer Agreement # NCPA 01-42
$1,897.57 1 $1,897.57
Description SKU Unit Price Quantity Subtotal
Dell Latitude 5430 Rugged 210-BCFW -1 -
Intel Core Processor i5-1145G7, (QC, 2.6 to 4.0 GHz, 28W, vPro)379-BERS -1 -
Windows 11 Pro, English, French, Spanish 619-AQLP -1 -
No Microsoft Office License Included – 30 day Trial Offer Only 658-BCSB -1 -
Intel® Core™ vPro i5-1145G7 with Iris Xe Graphics 338-CCRI -1 -
ME Lockout MOD - Manageability 631-ADED -1 -
8GB, 1x8GB, 3200 MHz DDR4 Non-ECC 370-AGTF -1 -
256GB M.2 PCIe NVMe Class 35 Solid State Drive 400-BMSB -1 -
14" Non-touch 400 nits WVA FHD (1920 x 1080) 100% sRGB Anti-
Glare 391-BGGF -1 -
English US Non-backlit Sealed Internal keyboard 583-BILG -1 -
Intel AX210 WLAN Driver 555-BHCC -1 -
Intel AX210 Wireless Card with Bluetooth 555-BHCH -1 -
Hot surface warning label 389-ECGC -1 -
Primary 3 Cell 53.5 Whr ExpressCharge Capable Battery 451-BCWC -1 -
65W Type-C EPEAT Adapter 492-BCXP -1 -
No Fingerprint, no Smartcard reader 346-BHQK -1 -
E4 Power Cord 1M for US 537-BBBL -1 -
Setup and Features Guide 340-CXCE -1 -
Dummy Airbay Cover 325-BEIV -1 -
ENERGY STAR Qualified 387-BBPC -1 -
Custom Configuration 817-BBBB -1 -
Dell Applications for Windows 11 658-BFIP -1 -
Shuttle Ship, Notebook, 5430 Rugged 340-CXHM -1 -
CyberLink PowerDirector 19 and PhotoDirector 12 Ultra 634-BYFS -1 -
Foxit PhantomPDF Business 634-BWQO -1 -
Microphone + RGB HD camera; Non-touch; WLAN-antenna only (NO
Pogo/NO vehicle dock/NO RF passthrough)319-BBHW -1 -
EPEAT 2018 Registered (Silver)379-BDTO -1 -
No Option Included 340-ACQQ -1 -
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Additional USB-A rear port 590-TFHR -1 -
Additional TBT/Type-C port 325-BEJZ -1 -
Rigid handle 750-ADPK -1 -
ProSupport Plus: Next Business Day Onsite, 3 Years 808-6797 -1 -
Dell Limited Hardware Warranty Initial Year 808-6805 -1 -
ProSupport Plus: Accidental Damage Service, 3 Years 808-6817 -1 -
ProSupport Plus: Keep Your Hard Drive, 3 Years 808-6818 -1 -
ProSupport Plus: 7X24 Technical Support, 3 Years 808-6847 -1 -
Thank you for choosing Dell ProSupport Plus. For tech support, visit
www.dell.com/contactdell or call 1-866-516-3115 997-8367 -1 -
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$1,897.57
$0.00
$0.00
$0.00
$1,897.57
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms
referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Paragon Micro Inc.
PO Box 775695
Chicago IL 60677-5695
Quote
Date:
5/9/2022
Quote #
Q3375595
Bill To:
City of Yorkville
Accounts Payable
800 Game Farm Road
Yorkville IL 60560-1133
Ship To:
City of Yorkville
Erin Willrett
800 Game Farm Road
Yorkville IL 60560
Expires:
6/8/2022
Cost CenterTerms
Credit Card
Quote Name
Acer 24“/ 27” / 32“ / StarTech DP to HDMI (23/2/5)
External Notes
DUNS: 800436714
TIN: 20-0144408
CAGE CODE: 4ZHT8
Sales Rep
Russo, Jeff
847-719-8417
jrusso@paragonmicro.com
Customer Contact
Contact: Postawa, Dan
Account: CO37513
PO#:
Phone: 630-553-4350
Email: DPostawa@Interdev.com
Qty
23
2
5
5
MPN
UM.UV6AA.007
UM.HV7AA.001
UM.JE1AA.A01
DP2HDMI2
Description
Acer V246HQL bip - V6 Series - LED monitor - 23.6“ - 1920 x 1080 Full HD
(1080p) @ 60 Hz - VA - 250 cd/m² - 3000:1 - 5 ms - HDMI, VGA, DisplayPort
- black
Acer V277 - LED monitor - 27” - 1920 x 1080 Full HD (1080p) @ 75 Hz -
IPS - 250 cd/m² - 1000:1 - 4 ms - HDMI, VGA, DisplayPort - speakers - black
Acer EB321HQ - LED monitor - 31.5“ - 1920 x 1080 Full HD (1080p) @ 60
Hz - IPS - 300 cd/m² - 4 ms - HDMI, VGA - black
StarTech.com DisplayPort to HDMI Adapter - 1920x1200 - HDMI Video
Converter - Latching DP Connector - Monitor to HDMI Adapter (DP2HDMI2)
- Adapter - DisplayPort male to HDMI female - 10.4 in
Notes Unit Price
155.99
193.99
239.99
14.99
Total
3,587.77
387.98
1,199.95
74.95
Subtotal
Shipping Cost (FedEx Ground® (2-5 Business Days))
Total
5,250.65
0.00
$5,250.65
We value your business and will continue to provide you with excellent service in addition to our comprehensive product line.
SALES TAXES ARE ESTIMATED and may change depending on the rates levied by the destination’s tax jurisdiction at the time of invoicing.
Finalized invoice will be sent by Paragon Micro’s Accounting Department.
PRICING AND INFORMATION DISCLAIMER: All pricing is subject to change without notice. For all prices, products and offers, Paragon Micro, Inc.
reserves the right to make adjustments due to changing market conditions, product discontinuation, manufacturer price changes, errors in
advertisements and other extenuating circumstances. While Paragon Micro, Inc. uses reasonable efforts to include accurate and up-to-date
information on the Site, Paragon Micro, Inc. makes no warranties or representations as to the Site’s accuracy. Paragon Micro, Inc. assumes no liability
or responsibility for any errors or omissions in the content on the Site.
______________________________________________ ______________________________________________
Accepted By: Printed Name Purchase Order #
______________________________________________ ______________________________________________
Authorized Signature Date
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
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Agenda Item Number
Consent Agenda #13
Tracking Number
ADM 2022-27
Employee Manual Amendment – Health Insurance
City Council – May 24, 2022
ADM – 05/18/22
Moved forward to CC consent agenda.
ADM 2022-27
Majority
Approval
Erin Willrett Administration
Name Department
Summary
Revising Section 4.13 Health and Life Insurance Coverage of the City of Yorkville Employee
Manual.
Background
Section 4.13 outlines the health and life insurance policy for full-time city employees. Recently,
the City has approved language for the collective bargaining agreements that incentivizes
employees getting an annual physical. The city promotes the health of the employees, and this is
one way of encouraging employees to see their physician annually. There are studies that show
that this type of encouragement can lead to early detection and general wellness in our employee
pool.
The attached is the current language with the proposed addition to the language red-lined within.
The revised language is very similar to the language in all the collective bargaining agreements.
The only difference is, the language in the CBA lists a minimum contribution to the employee,
the proposed language to the employee manual does not list a minimum contribution it only lists
a percentage cap if an employee does not provide evidence of an annual physical.
Recommendation
Staff recommends amending Section 4.13 Health and Life Insurance Coverage of the City of
Yorkville Employee Manual.
Memorandum
To: Administration Committee
From: Erin Willrett, City Administrator
CC: Bart Olson, City Administrator
Date: March 3, 2022
Subject: Revising Section 4.13 Health and Life Insurance Coverage, City
of Yorkville Employee Manual
Resolution No. 2022-___
Page 1
Resolution No. 2022-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,
ILLINOIS, APPROVING AN AMENDMENT TO THE UNITED CITY OF YORKVILLE
EMPLOYEE MANUAL
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City desires to amend the portion of its Employee Manual which
addresses the Health and Life Insurance Coverage in order to maintain a consistent policy; and,
WHEREAS, it has been determined to be in the best interests of the City to amend
Section 4.13 of the Employee Manual, in the form attached hereto in Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that Section 4.13 of the United City of
Yorkville Employee Manual is hereby amended by deleting said Section 4.13 in its entirety and
replacing Section 4.13 as set forth on Exhibit “A” attached hereto and incorporated herein.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
_____ day of _________________, 2022.
______________________________
City Clerk
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
Resolution No. 2022-___
Page 2
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
_____ day of _________________, 2022.
______________________________
MAYOR
Attest:
____________________________
City Clerk
Section 4.13 Health and Life Insurance Coverage
All full-time employees are covered under the City's health, dental, and vision insurance plan. There is a
30-day waiting period before new employees are eligible for coverage. After completion of the waiting
period, insurance shall begin on the first day eligible as determined by the health insurance policy then
in effect. The City agrees to pay the premium thereafter for employees and their dependents, except for
the monthly participation fee by the employee and the City reserves the right to change the monthly
participation fee. The City will make every effort to provide employees with a forty-five (45) day written
notice of any proposed change. Employees must obtain an annual physical and provide the City with
proof of receiving the physical. Employees who do not receive an annual physical and submit the proof of
the physical prior to March 31st of each calendar year, shall be required to pay a monthly contribution
towards the monthly insurance premium equal to the following, beginning on May 1st of each calendar
year: twelve percent (12%) for the premium for all HMO plans, and seventeen percent (17%) for all PPO
plans.
The City shall provide life insurance for full-time and eligible part-time employees, in the
amount of $50,000. Spouses will be insured at $10,000 and dependents age one (1) week to six (6)
months at $1,500 or age six (6) months to 19 years (25 if a full-time student) at $2,500.
Summary plan descriptions (SPD's), which explain coverage of your health and life insurance
benefits in greater detail are available from the Human Resources Manager. The actual plan documents,
which are available by making a written request to the Human Resources Manager, are the final
authority in all matters relating to the benefits described in this Manual or in the summary plan
description and will govern in the event of any conflict. Additionally, the City reserves the right to
change insurance carriers, change health maintenance organizations, self-insure, and/or change or
eliminate any benefits at any time with a forty-five (45) day notice, when practical in accordance with
applicable law.
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Agenda Item Number
Mayor’s Report #1
Tracking Number
CC 2022-19
Proclamation for National Safe Boating Week
City Council – May 24, 2022
None
Mayor John Purcell
Name Department
UNITED CITY OF YORKVILLE
Proclamation for National Safe Boating Week
For over 100 million Americans, boating continues to be a popular recreational activity.
From coast to coast, and everywhere in between, people are taking to the water and
enjoying time together boating, sailing, paddling, and fishing.
Safe boating begins with preparation. The Coast Guard estimates that human error
accounts for most boating accidents and that life jackets could prevent nearly 86 percent
of boating fatalities.
National Safe Boating Week is observed to bring attention to important life-saving tips
for recreational boaters so that they can have a safer, more fun experience out on the
water throughout the year.
WHEREAS, on average, 650 people die each year in boating-related accidents in the
U.S.; 75 percent of these are fatalities caused by drowning; and
WHEREAS, the vast majority of these accidents are caused by human error or poor
judgment and not by the boat, equipment, or environmental factors; and
WHEREAS, a significant number of boaters who lose their lives by drowning each year
would be alive today had they worn their life jackets; and
NOW, Therefore, I, John Purcell, Mayor of the United City of Yorkville, do hereby
support the goals of the Safe Boating Campaign and proclaim May 21-27, 2022 as
National Safe Boating Week and the start of the year-round effort to promote safe
boating.
In Witness Thereof, I urge all those who boat to practice safe boating habits and wear a
life jacket at all times while boating.
Dated this 24th day of May, 2022, A.D.
____________________________
John Purcell, Mayor
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Agenda Item Number
Mayor’s Report #2
Tracking Number
CC 2022-20
Redistricting of City Ward Boundaries
City Council – May 24, 2022
Council Action Previously Taken:
Date of Action:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Bart Olson Administration
Name Department
Summary
Review of process and timeline to redistrict wards as a result of the 2020 decennial
census.
Background
This item was last discussed by the City Council in January 2022, when the City Council
approved an ordinance setting the number of aldermen at 8 and wards at 4. Since then, the
census block population data has been released and the population totals for each ward are:
Ward 1 – 4,897
Ward 2 – 4,441
Ward 3 – 5,867
Ward 4 – 6,328
The total population of the City is 21,533, which means each ward should have around 5,383
residents. The legal tolerance for distribution of wards is generally 10% difference, so each ward
should have between 5,113 and 5,652 residents. Therefore:
1) Ward 1 needs to increase in size, generally between 216 and 755 residents
2) Ward 2 needs to increase in size, generally between 672 and 1211 residents
3) Ward 3 needs to decrease in size, generally between 215 and 754 residents
4) Ward 4 needs to decrease in size, generally between 676 and 1215 residents
With use of GIS mapping software and census population shapefiles, the City can easily
create different options of ward boundaries based on the City Council’s direction. We propose to
have the staff prepare a few different ward map boundaries for the City Council’s consideration
at a June City Council meeting, with feedback to be given and an eventual vote required by the
August 16th City Council meeting (municipal election in May 2023’s filing period is expected to
be in mid-December 2022, with first petitions able to be circulated in mid-September 2022, and
new maps required to be voted on 30 days before the first day of petition circulation). Of note,
no public hearing is required for this process, although the City Council completed a public
hearing in 2012 during the last redistricting. If a public hearing is desired, we will have the City
Council vote on a map for a public hearing, conduct the public hearing a subsequent meeting,
and then vote on the final map subsequent to the hearing.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: May 13, 2022
Subject: Redistricting
During the last redistricting discussion in 2012, the City Council directed staff to (in no
order of priority):
1) Keep the existing elected officials in their current ward (i.e. no redistricting someone out
of office unless it’s a last resort)
2) Make the ward boundaries as equal as possible, taking future growth into account
3) Keep the ward boundaries as “common sense” as possible, utilizing entire subdivisions,
state routes, and the river as a boundary where possible.
We would ask the City Council to review these previous guidelines and opine whether they are
sufficient in 2022.
Recommendation
Staff recommends that City Council should:
1) Direct staff to prepare ward maps for future City Council review and;
2) Review the redistricting guidelines #1 - 3 from 2012 listed above, and either reaffirm
these guidelines for the 2022 redistricting or provide new guidelines and;
3) Decide whether they would like to conduct a City Council public hearing on the ward
maps, even if not legally required to do so
34
34
71
71
47
126
47
POPULATION BY WARD
Ward 1
Ward 2
Ward 3
Ward 4
Total:21,533
6,328
5,867
4,441
4,897
WARD CHANGE WARD CHANGEArea was previously in Ward 2
but is now in Ward 1 but the
land is all agricultural with no
residential structures.
Area was previously in Ward 2
but is now in Ward 4. There are
residential homes in this area
in Heartland Circle.
United City of Yorkville, Illinois
2020 U.S. Census Population by Ward Map
ADDRESS: 800 Game Farm Road, Yorkville Illinois
DATA: All permit data and geographic data are property of the United City of Yorkville
LOCATION: (I:)//Community Development/Census 2020/Ward Population Map
DATE: March 17, 2022
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Agenda Item Number
Mayor’s Report #3
Tracking Number
CC 2022-21
CDBG Economic Grant Funding Update - BrightFarms Sewer Extension
City Council – May 24, 2022
CC – 05/10/22
Approved an Ordinance Approving an
Agreement between the City of Yorkville,
Yorkville-Bristol Sanitary District, and
Illinois Greenhouse, LLC (BrightFarms)
CC 2022-05
Majority
Approval
Erin Willrett Administration
Name Department
Summary
Consideration of a Supplemental Resolution of Support and Local Commitment for a CDBG
Economic Development Grant Application (sewer extension to serve BrightFarms).
Background
On January 11, 2022, the City passed a Resolution of Support and Local Commitment for
$1,000,000 of CDBG support for this public infrastructure project in the form of a sewer extension.
However, upon going through the application process, staff was alerted that the business jobs to dollar
ratio in the grant application was higher than other awards in the past and higher than the grant process
allows. Thus, the state is prepared to process the application with a lower dollar value ($789,000) based
on the number of jobs created and the grant program guidelines. We’ve reviewed the grant application
and materials, and are prepared to resubmit the final grant resolution for state review and authorization.
Accordingly, we’ve drafted a new resolution for the lower dollar value for City Council to
approve. It allows the City to proceed with the grant application for the sewer extension project and
states that, if the grant is received for $789,000, funds from the City’s general fund and enterprise funds
in the amount of $2,438,415 will be used, in conjunction with the grant monies, to fund the estimated
total project cost of $3,227,415.
It should be noted that there is not a guarantee of grant award, but we expect to hear back from
the state over the next couple weeks whether the grant application has been awarded or not. As part of a
potential grant award, the City will have to complete an environmental assessment to the state, publish a
finding of no significant environmental impact, and complete another public hearing prior to release of
any funds. More information on those processes will be communicated to everyone if/when the grant is
awarded.
Recommendation
Staff recommends approval of the Supplemental Resolution of Support and Commitment of
Local Funds for a sewer extension to serve BrightFarms.
Memorandum
To: City Council
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: May 24, 2022
Subject: CDBG Economic Development Grant Funding Update– BrightFarms Sewer
Extension
Resolution No. 2022-____
Page 1
Resolution No. 2022-_____
SUPPLEMENTAL RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL
FUNDS FOR A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and
WHEREAS, the City has applied to the State of Illinois for a Community Development
Block Grant Program grant; and
WHEREAS, it was understood by the City that an application must be made and
agreements entered into with the State of Illinois to qualify for the grant; and
WHEREAS, as required, on January 11,2022, the City adopted Resolution 2022-02, a
RESOLUTION OF SUPPORT AND COMMITMENT OF LOCAL FUNDS FOR A
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT (“Resolution 2022-
02”); and
WHEREAS, the City now desires to amend the funding amount as stated in the original
application for the grant; and
WHEREAS, the Illinois Department of Commerce and Economic Opportunity has
advised the City that to modify the funding amount from the original grant application to meet
the HUD Safe Harbor rule for Aggregation, a Supplemental Resolution stating a new funding
amount for the application be approved.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the City hereby amends its application for a grant under the terms and
conditions of the State of Illinois and shall enter into and agree to the understandings and
assurances contained in said application as amended.
Section 2. That Resolution 2022-02 be and is hereby repealed.
Section 3. That the Mayor and City Clerk on behalf of the City are hereby authorized to
execute all documents; provide such additional information as may be necessary to obtain the
Resolution No. 2022-____
Page 2
grant; and, take such action as may be required for the carrying out of said application, as
amended, and obtaining the grant.
Section 4. That the City does hereby commit funds from the general fund and enterprise
funds in the amount of $2,438,415 for use in conjunction with an Illinois Community
Development Block Grant, for an estimated total project cost of $3,227,415.
Section 5. Each section, clause, and provision of this Resolution shall be considered as
separable, and the invalidity of one or more shall not have any effect upon the validity of other
sections, clauses, or provisions of this Resolution.
Section 6. That this resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
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Agenda Item Number
Mayor’s Report #4
Tracking Number
CC 2022-22
Sale of Old Post Office – 201 W Hydraulic Street (ARC Building)
City Council – May 24, 2022
None
Informational
Bart Olson Administration
Name Department
Summary
Review of the status of the Old Post Office.
Background
Over the past several years, the City Council and staff have heard varying interest from
different developers on the Old Post Office at 201 W Hydraulic Street; currently called the ARC
Building. With the renovation of the school district’s athletic building into the Future Foxes
preschool program (City-School partnership), the current use of the building is set to expire this
summer. Accordingly, we plan to bring a development RFP for sale and redevelopment of this
proposal to the City Council at the June 14th meeting.
For your early use, I am attaching the draft RFP we used for the old jail, and the RFP
that Oswego used to sell the lumberyard property. We would propose a similar process for the
Old Post Office:
1) Review and potential approval of the RFP document at the June 14th City Council
meeting.
2) Two week maximum public notice publication timeline, end of June
3) Recommended minimum 60 day window for developers to submit proposals (July and
August)
4) RFP window closes and proposals are opened and read aloud at the September 13th City
Council meeting.
5) Direct negotiation and City Council discussions occur throughout Fall 2022, with a
proposal expected to be voted on as soon as negotiations complete.
For the scope of the RFP, we expect to have a modified proposal list from the jail RFP, but we
expect to include many of the same requests for company information, narrative of project
vision, site plan, TIF request, sale price, etc. If the City Council has other design or project ideas
other than what has already been communicated in documents like the City’s TIF plan,
downtown grant, form based zoning, etc. it would be helpful to discuss those ideas now for
inclusion into the RFP document.
Recommendation
This is an informational item.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: May 19, 2022
Subject: Sale of Old Post Office
Prepared for:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
FACILITY CONDITION ASSESSMENT
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, Illinois 60560
PREPARED BY: EMG CONTACT:
EMG Andrew Hupp
10461 Mill Run Circle, Suite 1100 Senior Engineering Consultant
Owings Mills, Maryland 21117 800.733.0660 x6632
800.733.0660 arhupp@emgcorp.com
www.EMGcorp.com
EMG Project Number: Date of Report: On Site Date:
122700.17R000-011.322 June 30, 2017 May 23, 2017
FACILITY CONDITION ASSESSMENT
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
TABLE OF CONTENTS
1. Executive Summary ............................................................................................................................. 1
1.1. Property Information and General Physical Condition ................................................................ 1
1.2. Facility Condition Index (FCI) ...................................................................................................... 2
1.3. Special Issues and Follow-Up Recommendations ...................................................................... 3
1.4. Opinions of Probable Cost .......................................................................................................... 3
1.4.1. Methodology ................................................................................................................................ 4
1.4.2. Immediate Repairs ...................................................................................................................... 4
1.4.3. Replacement Reserves ............................................................................................................... 4
2. Purpose and Scope .............................................................................................................................. 5
2.1. Purpose ....................................................................................................................................... 5
2.2. Scope .......................................................................................................................................... 6
2.3. Personnel Interviewed ................................................................................................................. 6
2.4. Documentation Reviewed ........................................................................................................... 7
2.5. Pre-Survey Questionnaire ........................................................................................................... 7
2.6. Weather Conditions ..................................................................................................................... 7
3. Accessibility and Property Research ................................................................................................. 8
3.1. ADA Accessibility ........................................................................................................................ 8
3.2. Municipal Information, Flood Zone and Seismic Zone ................................................................ 8
4. Existing Building Assessment ............................................................................................................ 9
4.1. Unit or Space Types .................................................................................................................... 9
4.2. Inaccessible Areas or Key Spaces Not Observed ...................................................................... 9
5. Site Improvements ............................................................................................................................. 10
5.1. Utilities ....................................................................................................................................... 10
5.2. Parking, Paving, and Sidewalks ................................................................................................ 10
5.3. Drainage Systems and Erosion Control .................................................................................... 11
5.4. Topography and Landscaping ................................................................................................... 12
5.5. General Site Improvements ....................................................................................................... 12
6. Building Architectural and Structural Systems ............................................................................... 14
6.1. Foundations ............................................................................................................................... 14
6.2. Superstructure ........................................................................................................................... 14
6.3. Roofing ...................................................................................................................................... 14
6.4. Exterior Walls ............................................................................................................................ 15
6.5. Exterior and Interior Stairs ......................................................................................................... 16
6.6. Exterior Windows and Doors ..................................................................................................... 16
6.7. Patio, Terrace, and Balcony ...................................................................................................... 16
7. Building Mechanical and Plumbing Systems .................................................................................. 17
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC) ..................................................... 17
7.2. Building Plumbing and Domestic Hot Water ............................................................................. 18
7.3. Building Gas Distribution ........................................................................................................... 19
7.4. Building Electrical ...................................................................................................................... 19
7.5. Building Elevators and Conveying Systems .............................................................................. 19
7.6. Fire Protection and Security Systems ....................................................................................... 20
7.7. Life Support Systems ................................................................................................................ 20
8. Interior Spaces .................................................................................................................................... 21
8.1. Interior Finishes ......................................................................................................................... 21
8.2. Commercial Kitchen & Laundry Equipment .............................................................................. 22
9. Other Structures ................................................................................................................................. 23
10. Certification ......................................................................................................................................... 24
11. Appendices ......................................................................................................................................... 25
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
1
1. Executive Summary
1.1. Property Information and General Physical Condition
The property information is summarized in the table below. More detailed descriptions may be found in the various sections of the
report and in the Appendices.
Property Information
Address: 201 West Hydraulic Avenue, Yorkville, Kendall, IL 60560
Year Constructed/Renovated: 1985
Current Occupants: City of Yorkville – Parks and Recreation
Percent Utilization: 100%
Management Point of Contact:
City of Yorkville, Mr. Peter Ratos
630.553.8574 phone
pratos@yorkville.il.us email
Property Type: Office/Day Care
Site Area: 0.37 acres
Building Area: 4,700 SF
Number of Buildings: 1
Number of Stories: 1
Parking Type and Number of
Spaces: 17 spaces in open lots
Building Construction: Masonry bearing walls and steel-framed roofs
Roof Construction: Flat roofs with built-up membrane.
Exterior Finishes: Brick Veneer
Heating, Ventilation & Air
Conditioning: Individual package split-system units
Fire and Life/Safety: Hydrants, smoke detectors, carbon monoxide detectors, extinguishers,
exit signs, and emergency lights.
Dates of Visit: May 23, 2017
On-Site Point of Contact (POC): Scott Sleezer
Assessment and Report
Prepared by: Paul Prusa
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
2
Systemic Condition Summary
Site Fair HVAC Fair
Structure Good Plumbing Fair
Roof Fair Electrical Fair
Vertical Envelope Fair Elevators --
Interiors Good Fire Fair
The following bullet points highlight the most significant short term and modernization recommendations:
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Asphalt pavement mill & overlay
Generally, the property appears to have been constructed within industry standards in force at the time of construction. The property
appears to have been well maintained in recent years and is in good overall condition.
According to property management personnel, the property has had an active capital improvement expenditure program over the past
three years, primarily consisting of new flooring, asphalt pavement seal coating, and interior painting. Supporting documentation was
not provided in support of these claims but some of the work is evident.
1.2. F acility Condition Index (FCI)
One of the major goals of the FCA is to calculate the FCI, which gives an indication of a building’s overall condition. Two FCI ratios are
calculated and presented, the Current Year and Ten-Year. The Current Year FCI is the ratio of Immediate Repair Costs to the building’s
Current Replacement Value. Similarly, the Ten-Year FCI is the ratio of anticipated Capital Reserve Needs over the next ten years to
the Current Replacement Value.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
3
Fci Condition
Rating Definition Percentage
Value
Good In new or well-maintained condition, with no visual evidence
of wear, soiling or other deficiencies. 0% to 5%
Fair Subjected to wear and soiling but is still in a serviceable and
functioning condition. > than 5% to 10%
Poor Subjected to hard or long-term wear. Nearing the end of its
useful or serviceable life. > than 10% to 60%
Very Poor Has reached the end of its useful or serviceable life. Renewal
is now necessary. > than 60%
The graphs above and tables below represent summary-level findings for the FCA. The deficiencies identified in this assessment can
be combined with potential new construction requirements to develop an overall strategy that can serve as the basis for a portfolio-wide
capital improvement funding strategy. Key findings from the assessment include:
Key Finding Metric
Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) 14.1% Poor
10-Year Facility Condition Index (FCI) FCI = (RR)/(CRV) 61.6% Very Poor
Current Replacement Value (CRV) 4,700 SF * 183.24 / SF = $366,474
Year 0 (Current Year) - Immediate Repairs (IR) $51,805
Years 1-10 – Replacement Reserves (RR) $228,750
Total Capital Needs $277,555
The major issues contributing to the Immediate Repair Costs and the Current Year FCI ratio are summarized below:
Installation of a complete fire suppression system
Installation of a complete fire alarm system
Further detail on the specific costs that make up the Immediate Repair Costs can be found in the cost tables at the beginning of this
report.
1.3. Special Issues and Follow-Up Recommendations
As part of the FCA, a limited assessment of accessible areas of the building(s) was performed to determine the presence of fungal
growth, conditions conducive to fungal growth, and/or evidence of moisture. Property personnel were interviewed concerning any
known or suspected fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Sampling is not a part of this
assessment.
There are no visual indications of the presence of fungal growth, conditions conducive to fungal growth, or evidence of moisture in
representative readily accessible areas of the property.
1.4. Opinions of Probable Cost
Cost estimates are attached at the front of this report (following the cover page).
These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by
construction resources such as R.S. Means and Marshall & Swift, EMG’s experience with past costs for similar properties, city cost
indexes, and assumptions regarding future economic conditions.
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Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary
from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of
materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is
repaired or replaced in whole, phasing of the work (if applicable), quality of contractor, quality of project management exercised, market
conditions, and whether competitive pricing is solicited, etc. ASTM E2018-08 recognizes that certain opinions of probable costs cannot
be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the
FCA.
1.4.1. Methodology
Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry
sources, EMG opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement
records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use,
the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or
component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age.
The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age. Projections of Remaining Useful Life
(RUL) are based on continued use of the Property similar to the reported past use. Significant changes in occupants and/or usage may
affect the service life of some systems or components.
Where quantities could not be derived from an actual take-off, lump sum costs or allowances are used. Estimated costs are based on
professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and
manage the corrections.
1.4.2. Immediate Repairs
Immediate repairs are opinions of probable costs that require immediate action as a result of: (1) material existing or potential unsafe
conditions, (2) material building or fire code violations, or (3) conditions that, if not addressed, have the potential to result in, or
contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost.
1.4.3. Replacement Reserves
Replacement Reserves are for recurring probable expenditures, which are not classified as operation or maintenance expenses. The
replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both
in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an
indeterminable life but, nonetheless, have a potential for failure within an estimated time period.
Replacement Reserves exclude systems or components that are estimated to expire after the reserve term and are not considered
material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed
to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other
occurrences that are typically covered by insurance, rather than reserved for, are also excluded.
Replacement costs are solicited from ownership/property management, EMG’s discussions with service companies, manufacturers'
representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the
ownership’s or property management’s maintenance staff are also considered.
EMG’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds
within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information
concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining
useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all
required remedial work has been performed or that monies for remediation have been budgeted for items defined in the Immediate
Repair Cost Estimate.
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2. Purpose and Scope
2.1. Purpose
EMG was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit.
Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance
issues, existing deficiencies, and material code violations of record at municipal offices, which affect the Property’s use. Opinions are
rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building
systems or components that have realized or exceeded their typical expected useful lives.
CONDITIONS:
The physical condition of building systems and related components are typically defined as being in one of five conditions: Excellent,
Good, Fair, Poor, Failed or a combination thereof. For the purposes of this report, the following definitions are used:
Excellent = New or very close to new; component or system typically has been installed within the past year, sound and
performing its function. Eventual repair or replacement will be required when the component or system either
reaches the end of its useful life or fails in service.
Good = Satisfactory as-is. Component or system is sound and performing its function, typically within the first third
of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be
required when the component or system either reaches the end of its useful life or fails in service.
Fair = Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful
life. Component or system is performing adequately at this time but may exhibit some signs of wear,
deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the
component or system’s condition and/or its estimated remaining useful life.
Poor = Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious
signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with
commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present
condition could contribute to or cause the deterioration of contiguous elements or systems. Either full
component replacement is needed or repairs are required to restore to good condition, prevent premature
failure, and/or prolong useful life.
Failed
= Component or system has ceased functioning or performing as intended. Replacement, repair, or other
significant corrective action is recommended or required.
Not Applicable
= Assigning a condition does not apply or make logical sense, most commonly due to the item in question not
being present.
FORMAT OF THE BODY OF THE REPORT:
Throughout sections 5 through 9 of this report, each report section will typically contain three subsections organized in the following
sequence:
A descriptive table (and/or narrative), which identifies the components assessed, their condition, and other key data points.
A simple bulleted list of Anticipated Lifecycle Replacements, which lists components and assets typically in Excellent, Good, or Fair
condition at the time of the assessment but that will require replacement or some other attention once aged past their estimated
useful life. These listed components are typically included in the associated inventory database with costs identified and budgeted
beyond the first several years.
A bulleted cluster of Actions/Comments, which include more detailed narratives describing deficiencies, recommended repairs, and
short term replacements. The assets and components associated with these bullets are/were typically problematic and in Poor or
Failed condition at the time of the assessment, with corresponding costs included within the first few years.
PLAN TYPES:
Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended
replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more
than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest
significance. The following Plan Types are listed in general weighted order of importance:
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Safety = An observed or reported unsafe condition that if left unaddressed could result in an injury; a system or
component that presents a potential liability risk.
Performance/Integrity = Component or system has failed, is almost failing, performs unreliably, does not perform as intended,
and/or poses a risk to overall system stability.
Accessibility = Does not meet ADA, UFAS, and/or other handicap accessibility requirements.
Environmental = Improvements to air or water quality, including removal of hazardous materials from the building or
site.
Modernization/Adaptation
= Conditions, systems, or spaces that need to be upgraded in appearance or function to meet current
standards, facility usage, or client/occupant needs.
Lifecycle/Renewal
= Any component or system in which future repair or replacement is anticipated beyond the next several
years and/or is of minimal substantial early-term consequence.
2.2. Scope
The standard scope of the Facility Condition Assessment includes the following:
Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in
order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical,
and plumbing systems, and the general built environment.
Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and
Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will
include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if
applicable.
Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions.
Provide a general statement of the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not
constitute a full ADA survey, but will help identify exposure to issues and the need for further review.
Perform a limited assessment of accessible areas of the building(s) for the presence of fungal growth, conditions conducive to fungal
growth, and/or evidence of moisture. EMG will also interview Project personnel regarding the presence of any known or suspected
fungal growth, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed.
Sampling will not be considered in routine assessments.
List the current utility service providers.
Review maintenance records and procedures with the in-place maintenance personnel.
Observe a representative sample of the interior spaces/units, including vacant spaces/units, in order to gain a clear understanding of
the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas,
and the significant mechanical, electrical and elevator equipment rooms.
Provide an Executive Summary at the beginning of this report.
Prepare a mechanical equipment inventory list.
2.3. Personnel Interviewed
The building engineer was interviewed for specific information relating to the physical property, available maintenance procedures,
historical performance of key building systems and components, available drawings and other documentation. The following personnel
from the facility and government agencies were interviewed in the process of conducting the FCA:
Name and Title Organization Phone Number
Scott Sleezer Parks and Recreation 630.878.7291
The FCA was performed without the assistance of an onsite Point of Contact (POC).
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2.4. Documentation Reviewed
Prior to the FCA, relevant documentation was requested that could aid in the knowledge of the subject property’s physical
improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed
conditions. The review of submitted documents does not include comment on the accuracy of such documents or their preparation,
methodology, or protocol. The Documentation Request Form is provided in Appendix E.
Although Appendix E provides a summary of the documents requested or obtained, the following list provides more specific details
about some of the documents that were reviewed or obtained during the site visit.
No documents provided.
2.5. Pre-Survey Questionnaire
A Pre-Survey Questionnaire was sent to the POC prior to the site visit. The questionnaire is included in Appendix E.
2.6. Weather Conditions
May 23, 2017: Raining, with temperatures in the 70s (°F) and winds.
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3. Accessibility and Property Research
3.1. ADA Accessibility
Generally, Title III of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public
accommodations” and “commercial facilities” on the basis of disability. Regardless of its age, these areas and facilities must be
maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Buildings completed and occupied after January 26, 1992 are required to comply fully with the ADAAG. Existing facilities constructed
prior to this date are held to the lesser standard of compliance to the extent allowed by structural feasibility and the financial resources
available. As an alternative, a reasonable accommodation pertaining to the deficiency must be made.
During the FCA, a limited visual observation for ADA accessibility compliance was conducted. The scope of the visual observation was
limited to those areas set forth in EMG’s Abbreviated Accessibility Checklist provided in Appendix D of this report. It is understood by
the Client that the limited observations described herein does not comprise a full ADA Compliance Survey, and that such a survey is
beyond the scope of EMG’s undertaking. Only a representative sample of areas was observed and, other than as shown on the
Abbreviated Accessibility Checklist, actual measurements were not taken to verify compliance.
At a office property, the areas considered as a public accommodation besides the site itself and parking, are the exterior accessible
route, the interior accessible route up to the tenant lease lines and the interior common areas, including the common area restrooms.
The facility does not appear to be accessible with Title III of the Americans with Disabilities Act. Elements as defined by the ADAAG
that are not accessible as stated within the priorities of Title III, are as follows:
Parking
Adequate number of designated parking stalls and signage for cars are not provided.
Adequate number of designated parking stalls and signage for vans are not provided.
Paths of Travel
Add visual alarm to existing audible fire alarm.
A full ADA Compliance Survey may reveal additional aspects of the property that are not in compliance.
Corrections of these conditions should be addressed from a liability standpoint, but are not necessarily code violations. The Americans
with Disabilities Act Accessibility Guidelines concern civil rights issues as they pertain to the disabled and are not a construction code,
although many local jurisdictions have adopted the Guidelines as such. The cost to address the achievable items noted above is
included in the cost tables.
3.2. Municipal Information, Flood Zone and Seismic Zone
Not applicable.
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4. Existing Building Assessment
4.1. Unit or Space Types
All 4,700 square feet of the building are occupied by a single occupant, City of Yorkville – Parks and Recreation. The spaces a
combination of offices, classrooms, supporting restrooms, mechanical, and other utility spaces.
4.2. Inaccessible Areas or Key Spaces Not Observed
The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed
included the site within the property boundaries, exterior of the property and the roof. Areas of note that were either inaccessible or not
observed for other reasons are listed in the table below:
Key Spaces Not Observed
Room Number Area Access Issues
-- Roof Requires a ladder but due to rain it was unsafe
to climb metal ladder.
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5. Site Improvements
5.1. Utilities
The following table identifies the utility suppliers and the condition and adequacy of the services.
Site Utilities
Utility Supplier Condition and Adequacy
Sanitary sewer City of Yorkville Good
Storm sewer City of Yorkville Good
Domestic water City of Yorkville Good
Electric service Commonwealth Edison Good
Natural gas service Nicor Gas Good
Actions/Comments:
According to the occupants, the utilities provided are adequate for the property. There are no unique, onsite utility systems such as
emergency electrical generators, septic systems, water or waste water treatment plants, or propane gas tanks.
5.2. Parking, Paving, and Sidewalks
Item Description
Main Ingress and Egress Hydraulic Avenue
Access from South
Additional Entrances --
Additional Access from --
Paving and Flatwork
Item Material Last Work Done Condition
Entrance Driveway Apron Asphalt >20 Fair
Parking Lot Asphalt >20 Poor
Drive Aisles Asphalt >20 Poor
Service Aisles None -- --
Sidewalks Concrete Approx. 20 Fair
Curbs None -- --
Site Stairs None -- --
Pedestrian Ramps Cast-in-place concrete Approx. 20 Fair
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Parking Count
Open Lot Carport Private Garage Subterranean
Garage
Freestanding Parking
Structure
17 -- -- -- --
Total Number of ADA Compliant Spaces 0
Number of ADA Compliant Spaces for Vans 0
Total Parking Spaces 17
Parking Ratio (Spaces/Apartments) --
Method of Obtaining Parking Count Physical count
Exterior Stairs
Location Material Handrails Condition
None -- -- --
Anticipated Lifecycle Replacements:
Asphalt seal coating
Asphalt pavement
Sidewalks
Pedestrian ramps
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
5.3. Drainage Systems and Erosion Control
Drainage System and Erosion Control
System Exists At Site Condition
Surface Flow ☒ Fair
Inlets ☐ --
Swales ☐ --
Detention pond ☐ --
Lagoons ☐ --
Ponds ☐ --
Underground Piping ☐ --
Pits ☐ --
Municipal System ☐ --
Dry Well ☐ --
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Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
There is no evidence of storm water runoff from adjacent properties. The storm water system appears to provide adequate runoff
capacity. There is no evidence of major ponding or erosion.
5.4. Topography and Landscaping
Item Description
Site Topography Slopes gently down towards the adjacent river.
Landscaping
Trees Grass Flower
Beds Planters
Drought
Tolerant
Plants
Decorative
Stone None
☒ ☒ ☐ ☐ ☒ ☐ ☐
Landscaping
Condition Good
Irrigation
Automatic
Underground Drip Hand Watering None
☐ ☐ ☐ ☒
Irrigation Condition --
Retaining Walls
Type Location Condition
None -- --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The topography and adjacent uses do not appear to present conditions detrimental to the property. There are no significant areas of
erosion.
5.5. General Site Improvements
Property Signage
Property Signage Building mounted
Street Address Displayed? Yes
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Site and Building Lighting
Site Lighting
None Pole Mounted Bollard Lights Ground
Mounted
Parking Lot
Pole Type
☒ ☐ ☐ ☐ ☐
--
Building Lighting
None Wall Mounted Recessed Soffit
☐ ☒ ☒
Fair
Site Fencing
Type Location Condition
Stained wood board and posts Rear lot Fair
Chain link with metal posts Rear lot Fair
REFUSE DISPOSAL
Refuse Disposal Common area dumpsters
Dumpster Locations Mounting Enclosure Contracted? Condition
Left side of building Asphalt
paving Wood board fence Yes Fair
Other Site Amenities
Description Location Condition
Playground Equipment Plastic and metal Rear lot Good
Tennis Courts None -- --
Basketball Court None -- --
Swimming Pool None -- --
Anticipated Lifecycle Replacements:
Exterior lighting
Site fencing
Playground equipment
Playground surfaces
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
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6. Building Architectural and Structural Systems
6.1. Foundations
Building Foundation
Item Description Condition
Foundation Masonry foundation walls Good
Basement and Crawl Space None --
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The foundation systems are concealed. There are no significant signs of settlement, deflection, or movement.
6.2. Superstructure
Building Superstructure
Item Description Condition
Framing / Load-Bearing Walls Masonry walls Good
Ground Floor Concrete slab Good
Upper Floor Framing -- --
Upper Floor Decking -- --
Roof Framing Steel beams or girders Good
Roof Decking Metal decking Good
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The superstructure is exposed in some locations, which allows for limited observation. Walls and floors appear to be plumb, level,
and stable. There are no significant signs of deflection or movement.
6.3. Roofing
Primary Roof
Type / Geometry Flat Finish Built-up membrane
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Primary Roof
Maintenance Outside Contractor Roof Age Approximately 20 Yrs
Flashing Built-up base and Edge flashing Warranties No
Parapet Copings Pre-cast Concrete Roof Drains Internal drains
Fascia None Insulation Rigid Board
Soffits Exposed Soffits Skylights No
Attics None Ponding Unknown
Ventilation Source-1 None Leaks Observed No
Ventilation Source-2 -- Roof Condition Fair
Anticipated Lifecycle Replacements:
Built-up roof membrane
Roof flashings (included as part of overall membrane replacement)
Parapet wall copings (included as part of overall membrane replacement)
Actions/Comments:
The roof finishes appear to be more than 20 years old. Information regarding roof warranties or bonds was not available.
According to the POC, there are no active roof leaks. Roof leaks have occurred in the past year. The leaks have since been
repaired, and no active roof leaks are evident
There is no evidence of roof deck or insulation deterioration. The roof substrate and insulation should be inspected during any future
roof repair or replacement work.
Roof drainage appears to be adequate. Clearing and minor repair of drain system components should be performed regularly as part
of the property management’s routine maintenance and operations program.
6.4. Exterior Walls
Building Exterior Walls
Type Location Condition
Primary Finish Brick veneer Good
Secondary Finish Metal siding Fair
Accented with Pre-cast concrete Good
Soffits Exposed Fair
Building sealants (caulking) are located between dissimilar materials, at joints, and around window and door openings.
Anticipated Lifecycle Replacements:
Metal siding
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Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance, including patching repairs, graffiti removal,
and re-caulking, is highly recommended. Future lifecycle replacements of the components listed above will be required.
6.5. Exterior and Interior Stairs
Not applicable. There are no exterior or interior stairs.
6.6. Exterior Windows and Doors
Building Windows
Window Framing Glazing Location Window
Screen Condition
Aluminum framed storefront Double glaze Front elevation ☐ Fair
Aluminum framed, operable Single glaze Exterior walls ☐ Poor
Building Doors
Main Entrance Doors Door Type Condition
Fully glazed, metal framed Fair
Secondary Entrance Doors Metal, insulated Fair
Service Doors Metal, insulated Fair
Overhead Doors None --
Anticipated Lifecycle Replacements:
Windows
Storefront glazing
Exterior doors
Actions/Comments:
No significant actions are identified at the present time. On-going periodic maintenance is highly recommended. Future lifecycle
replacements of the components listed above will be required.
6.7. Patio, Terrace, and Balcony
Not applicable. There are no patios, terraces, or balconies.
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7. Building Mechanical and Plumbing Systems
See the Mechanical Equipment List in the Appendices for the quantity, manufacturer’s name, model number, capacity and year of
manufacturer of the major mechanical equipment, if available.
7.1. Building Heating, Ventilating, and Air Conditioning (HVAC)
Individual Units
Primary Components Split system furnaces and condensing units
Cooling (if separate from above) performed via components above
Quantity and Capacity Ranges 2 units at 5 tons each
Total Heating or Cooling Capacity 10 tons
Heating Fuel Natural gas
Location of Equipment Mechanical rooms
Space Served by System Entire building
Age Ranges Vary from 2000 to 2014
Primary Component Condition Good to Fair
Controls and Ventilation
HVAC Control System Individual programmable thermostats/controls
HVAC Control System Condition Good
Building Ventilation Roof top exhaust fans
Ventilation System Condition Good
Anticipated Lifecycle Replacements:
Split system furnaces and condensing units
Rooftop exhaust fans
Actions/Comments:
The HVAC systems are maintained by the in-house maintenance staff.
The HVAC equipment varies in age. HVAC equipment is replaced on an "as needed" basis.
The HVAC equipment appears to be functioning adequately overall. However, due to the inevitable failure of parts and components
over time, the equipment will require replacement. A budgetary cost for this work is included.
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7.2. Building Plumbing and Domestic Hot Water
Building Plumbing System
Type Description Condition
Water Supply Piping Copper Fair
Waste/Sewer Piping Cast iron Fair
Vent Piping PVC Fair
Water Meter Location Mechanical room
Domestic Water Heaters or Boilers
Components Water Heater
Fuel Natural gas
Quantity and Input Capacity 1 unit at 32,000 BTUH
Storage Capacity 40 gallons
Boiler or Water Heater Condition Fair
Supplementary Storage Tanks? No
Storage Tank Quantity & Volume --
Quantity of Storage Tanks --
Storage Tank Condition --
Domestic Hot Water Circulation Pumps (3 HP and over) No
Adequacy of Hot Water Adequate
Adequacy of Water Pressure Adequate
Plumbing Fixtures
Water Closets Commercial
Toilet (Water Closet) Flush Rating 1.6 GPF
Common Area Faucet Nominal Flow Rate 2.0 GPM
Condition Good
Anticipated Lifecycle Replacements:
Water heater
Toilets
Urinals
Sink
Lavatory
Actions/Comments:
The plumbing systems appear to be well maintained and functioning adequately. The water pressure appears to be sufficient. No
significant repair actions or short term replacement costs are required. Routine and periodic maintenance is recommended. Future
lifecycle replacements of the components or systems listed above will be required.
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7.3. Building Gas Distribution
Gas service is supplied from the gas main on the adjacent public street. The gas meter and regulator are located along the exterior
wall of the building. The gas distribution piping within the building is malleable steel (black iron).
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The pressure and quantity of gas appear to be adequate.
The gas meter and regulator appear to be functioning adequately and will require routine maintenance.
Only limited observation of the gas distribution piping can be made due to hidden conditions.
7.4. Building Electrical
Building Electrical Systems
Electrical Lines Overhead Transformer Pole-mounted
Main Service Size 200 Amps Volts 120/208 Volt, three-phase
Meter & Panel Location Rear elevation Branch Wiring Copper
Conduit Metallic Step-Down
Transformers? No
Security / Surveillance
System? No Building Intercom
System? No
Lighting Fixtures T-8
Main Distribution Condition Fair
Secondary Panel and
Transformer Condition --
Lighting Condition Fair
Anticipated Lifecycle Replacements:
Circuit breaker panels
Interior light fixtures
Actions/Comments:
The onsite electrical systems up to the meters are owned and maintained by the respective utility company.
The electrical service and capacity appear to be adequate for the property’s demands.
The panels are original 1985 components. The electrical service is reportedly adequate for the facility’s needs. However, due to the
age of the panels and increasing difficulty of obtaining replacement parts over time, lifecycle replacements are recommended per
above.
7.5. Building Elevators and Conveying Systems
Not applicable. There are no elevators or conveying systems.
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7.6. Fire Protection and Security Systems
Item Description
Type None
Fire Alarm System
Central Alarm Panel ☐ Battery-Operated Smoke
Detectors ☒ Alarm Horns ☐
Annunciator Panels ☐ Hard-Wired Smoke
Detectors ☐ Strobe Light Alarms ☐
Pull Stations ☐ Emergency Battery-Pack
Lighting ☒ Illuminated EXIT Signs ☒
Alarm System
Condition Fair
Sprinkler System
None ☒ Standpipes ☐ Backflow Preventer ☐
Hose Cabinets ☐ Fire Pumps ☐ Siamese Connections ☐
Suppression
Condition --
Central Alarm Panel
System
Location of Alarm Panel Installation Date of Alarm Panel
-- --
Fire Extinguishers
Last Service Date Servicing Current?
May 2017 Yes
Hydrant Location Hydraulic Avenue
Siamese Location --
Special Systems Kitchen Suppression System ☐ Computer Room Suppression System ☐
Anticipated Lifecycle Replacements:
No components of significance
Actions/Comments:
The building is not protected by fire suppression. Due to its construction date, the facility is most likely “grandfathered” by code and
the installation of fire sprinklers not required until major renovations are performed. Regardless of when or if installation of facility-
wide fire suppression is required by the governing municipality, EMG recommends a retrofit be performed. A budgetary cost is
included.
The fire alarm systems appear somewhat antiquated and not up to current standards. There is a lack of strobes, audio alarms,
insufficient pull stations, and system not fully addressable. Due to the age of the components and apparent shortcomings, a full
modernization project is recommended. A budgetary cost is included.
7.7. Life Support Systems
Not applicable.
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8. I nterior Spaces
8.1. I nterior Finishes
The facility is used as a pre-school and an office building for the Department of Parks and Recreation.
The most significant interior spaces include classrooms and offices. Supporting areas include restrooms, storage rooms, and
mechanical rooms.
The following table generally describes the locations and typical conditions of the interior finishes within the facility:
Typical Floor Finishes
Floor Finish Locations General Condition
Carpet Offices and classrooms Fair
Vinyl tile Mechanical room Fair
Ceramic tile Lobby and restrooms Good
Typical Wall Finishes
Wall Finish Locations General Condition
Painted drywall Throughout the building Fair
Painted CMU Throughout the building Fair
Typical Ceiling Finishes
Ceiling Finish Locations General Condition
Suspended T-bar (Acoustic) Throughout the building Fair
Painted drywall Restrooms Fair
Exposed structure Storage room Poor
Interior Doors
Item Type Condition
Interior Doors Hollow core wood & steel Fair
Door Framing Metal Fair
Fire Doors Yes Fair
Anticipated Lifecycle Replacements:
Carpet
Vinyl tile
Ceramic tile
Interior paint
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
22
Suspended acoustic ceiling tile
Interior doors
Kitchenette appliances
Actions/Comments:
The interior areas were last renovated in past 5 years.
The ceiling tiles have isolated areas of water-damaged ceilings. The damaged ceiling tiles need to be replaced. The cost to replace
the damaged finishes is relatively insignificant and the work can be performed as part of the property management’s routine
maintenance program.
Paint on the exposed structure is worn and chipping in the storage room.
8.2. Commercial Kitchen & Laundry Equipment
Not applicable.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
23
9. Other Structures
Not applicable. There are no major accessory structures.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
24
10. Certification
City of Yorkville retained EMG to perform this Facility Condition Assessment in connection with its continued operation of Park and
Recreation Office, 201 West Hydraulic Avenue, Yorkville, IL, the “Property”. It is our understanding that the primary interest of City of
Yorkville is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to
determine if the present Property has conditions that will have a significant impact on its continued operations.
The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available
to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors
familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site
visit, and our experience with similar properties.
No testing, exploratory probing, dismantling or operating of equipment or in depth studies were performed unless specifically required
under Section 2 of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s
original design or existing systems. Although walk-through observations were performed, not all areas were observed (See Section 4.2
for areas observed). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been
visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that
the observations and research were conducted.
This report has been prepared on behalf of and exclusively for the use of City of Yorkville for the purpose stated within Section 2 of this
report. The report, or any excerpt thereof, shall not be used by any party other than City of Yorkville or for any other purpose than that
specifically stated in our agreement or within Section 2 of this report without the express written consent of EMG.
Any reuse or distribution of this report without such consent shall be at City of Yorkville and the recipient’s sole risk, without liability to
EMG.
Prepared by: Paul Prusa P.E., LEED AP
Project Manager
Reviewed by:
Al Diefert
Technical Report Reviewer
For
Andrew Hupp
Program Manager
arhupp@emgcorp.com
800.733.0660 x6632
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
25
11. Appendices
Appendix A: Photographic Record
Appendix B: Site Plan
Appendix C: Supporting Documentation
Appendix D: EMG Accessibility Checklist
Appendix E: Pre-Survey Questionnaire
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix A:
Photographic Record
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#1: FRONT ELEVATION
#2: RIGHT ELEVATION
#3: LEFT ELEVATION
#4: REAR ELEVATION
#5: PARKING LOTS, ASPHALT
PAVEMENT
#6: SIDEWALK, CLAY
BRICK/MASONRY PAVERS
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#7: PEDESTRIAN PAVEMENT,
SIDEWALK, CONCRETE
#8: FENCES & GATES, WOOD
BOARD
#9: FENCES & GATES, CHAIN LINK
#10: PLAY STRUCTURE, PRE-
SCHOOL
#11: EXTERIOR WALL, ALUMINUM
SIDING
#12:
EXTERIOR DOOR, FULLY-
GLAZED ALUMINUM-FRAMED
SWINGING MOTOR-OPERATED
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#13: EXTERIOR DOOR, STEEL
#14: STOREFRONT, METAL-FRAMED
WINDOWS
#15: WINDOW, ALUMINUM DOUBLE-
GLAZED AWNING
#16: WINDOW, ALUMINUM DOUBLE-
GLAZED, SMALL
#17: CONDENSING UNIT, SPLIT
SYSTEM
#18: AIR HANDLER, INTERIOR
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#19: TOILET, TANKLESS (WATER
CLOSET)
#20: LAVATORY, VITREOUS CHINA
#21: SINK, STAINLESS STEEL
#22: WATER HEATER, GAS
#23: LIGHTING SYSTEM, INTERIOR
#24: METAL HALIDE LIGHTING
FIXTURE
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#25: HIGH PRESSURE SODIUM
LIGHTING FIXTURE
#26: COMPACT FLUORESCENT
LIGHTING FIXTURE
#27: MAIN DISTRIBUTION PANEL
#28: FIRE EXTINGUISHER
#29: EMERGENCY/EXIT COMBO
#30: KITCHEN CABINET, BASE AND
WALL SECTION, WOOD
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#31: INTERIOR DOOR, STEEL
#32: INTERIOR DOOR, WOOD
HOLLOW-CORE
#33: INTERIOR DOOR, BI-FOLD
#34: INTERIOR DOOR, FULLY-GLAZED
ALUMINUM-FRAMED SWINGING
#35: INTERIOR CEILING FINISH,
PAINTED STRUCTURE
#36: INTERIOR WALL FINISH, CMU
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#37: INTERIOR WALL FINISH,
GYPSUM BOARD
#38: INTERIOR CEILING FINISH,
ACOUSTICAL TILE (ACT)
#39: STAINED ACOUSTICAL CEILING
TILE
#40: INTERIOR FLOOR FINISH,
CERAMIC TILE
#41: INTERIOR FLOOR FINISH, VINYL
TILE (VCT)
#42:
INTERIOR FLOOR FINISH,
CARPET STANDARD-
COMMERCIAL MEDIUM-TRAFFIC
Park & Rec Office
201 West Hydraulic Avenue
Yorkville, IL 60560 EMG PROJECT NO: 122700.17R000-011.322
www.EMGcorp.com p 800.733.0660
#43: INTERIOR WINDOW
#44: RESIDENTIAL APPLIANCES,
REFRIGERATOR
#45: INTERIOR DOOR, FIRE 90-
MINUTES AND OVER
#46: INTERIOR DOOR, FULLY-GLAZED
WOOD-FRAMED
#47: STORAGE SHED
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix B:
Site Plan
Site Plan
Project Name:
Park & Rec Office
Project Number:
122700.17R000-011.322
Source:
Google Maps
On-Site Date:
May 23, 2017
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix C:
Supporting Documentation
www.EMGcorp.com p 800.733.0660
THIS APPENDIX INTENTIONALLY
LEFT BLANK
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix D:
EMG Accessibility Checklist
Page 1 of 4
Date Completed: June 30, 2017
Property Name: Park & Rec Office
EMG Project Number: 122700.17R000-011.322
Building History Yes No Unk Comments
1
Has an ADA survey previously been
completed for this property? X
2
Have any ADA improvements been made
to the property? X
3
Does a Transition Plan / Barrier Removal
Plan exist for the property? X
4
Has building ownership or management
received any ADA related complaints that
have not been resolved?
X
5
Is any litigation pending related to ADA
issues? X
Parking Yes No NA Comments
1
Are there sufficient accessible parking
spaces with respect to the total number of
reported spaces?
X
2
Are there sufficient van-accessible parking
spaces available? X
3
Are accessible spaces marked with the
International Symbol of Accessibility? Are
there signs reading “Van Accessible” at van
spaces?
X
4
Is there at least one accessible route
provided within the boundary of the site
from public transportation stops, accessible
parking spaces, passenger loading zones,
if provided, and public streets and
sidewalks?
X
5
Do curbs on the accessible route have
depressed, ramped curb cuts at drives,
paths, and drop-offs?
X
6
If required does signage exist directing you
to accessible parking and an accessible
building entrance?
X
Ramps Yes No NA Comments
1*
Do all ramps along accessible path of
travel appear to meet slope requirements?
( 1:12 or less) X
2
Are ramps that appear longer than 6 ft
complete with railings on both sides? X
Page 2 of 4
Ramps (cont.) Yes No NA Comments
3
Does the width between railings appear at
least 36 inches? X
4
Is there a level landing for approximately
every 30 ft horizontal length of ramp, at the
top and at the bottom of ramps and
switchbacks?
X
Entrances/Exits Yes No NA Comments
1
Do all required accessible entrance
doorways appear at least 32 inches wide
and not a revolving door? X
2
If the main entrance is inaccessible, are
there alternate accessible entrances? X
3
Is the door hardware easy to operate
(lever/push type hardware, no twisting
required and not higher than approximately
48 inches above the floor)?
X
Paths of Travel Yes No NA Comments
1
Are all paths of travel free of obstruction
and wide enough for a wheelchair (appear
at least 36 inches wide)? X
2
Are wheelchair-accessible facilities (toilet
rooms, exits, etc.) identified with signage? X
3
Is there a path of travel that does not
require the use of stairs? X
Elevators Yes No NA Comments
1
Do the call buttons have visual and audible
signals to indicate when a call is registered
and answered when car arrives? X
2
Are there visual and audible signals inside
cars indicating floor change? X
3
Are there standard raised and Braille
marking on both jambs of each hoist way
entrance as well as all cab/call buttons? X
Page 3 of 4
Elevators (cont.) Yes No NA Comments
4
Do elevator doors have a reopening device
that will stop and reopen a car door if an
object or a person obstructs the door? X
5
Are elevator controls low enough to be
reached from a wheelchair (appears to be
between 15 and 48 inches)? X
6
If a two-way emergency communication
system is provided within the elevator cab,
is it usable without voice communication? X
Toilet Rooms Yes No NA Comments
1
Are common area public restrooms located
on an accessible route? X
2
Are pull handles push/pull or lever type?
X
3
Are there audible and visual fire alarm
devices in the toilet rooms? X
4
Are toilet room access doors wheelchair-
accessible (appear to be at least 32 inches
wide)? X
Toilet Rooms (cont.) Yes No NA Comments
5
Are public restrooms large enough to
accommodate a wheelchair turnaround
(appear to have 60” turning diameter)? X
6
In unisex toilet rooms, are there safety
alarms with pull cords? X
7
Are toilet stall doors wheelchair accessible
(appear to be at least 32” wide)? X
8
Are grab bars provided in toilet stalls?
X
9
Are sinks provided with clearance for a
wheelchair to roll under (appear to have
29” clearance)? X
10
Are sink handles operable with one hand
without grasping, pinching or twisting? X
11
Are exposed pipes under sink sufficiently
insulated against contact? X
Page 4 of 4
Guest Rooms Yes No NA Comments
1
How many total accessible sleeping rooms
does the property management report to
have? Provide specific number in
comment field.
Are there sufficient reported accessible
sleeping rooms with respect to the total
number of reported guestrooms? See
attached hot sheet.
X
2
How many of the accessible sleeping
rooms per property management have roll-
in showers? Provide specific number in
comment field.
Are there sufficient reported accessible
rooms with roll-in showers with respect to
the total number of reported accessible
guestrooms? See attached hot sheet.
X
3
How many assistive listening kits and/or
rooms with communication features are
available per property management?
Provide specific number in comment
field.
Are there sufficient reported assistive
listening devices with respect to the total
number of rooms? See attached hot sheet.
X
Pools Yes No NA Comments
1 Are public access pools provided? If the
answer is no, please disregard this section. X
2
How many accessible access points are
provided to each pool/spa? Provide
number in comment field.
Is at least one fixed lift or sloped entry to
the pool provided?
X
Play Area Yes No NA Comments
1
Has the play area been reviewed for
accessibility? All public playgrounds are
subject to ADAAG standards.
X
Exercise Equipment Yes No NA Comments
1
Does there appear to be adequate clear
floor space around the
machines/equipment (30” by 48”
minimum)?
X
*Based on visual observation only. The slope was not confirmed through measurements.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
Appendix E:
Pre-Survey Questionnaire
1
PP RR OO PP EE RR TT YY CC OO NN DD II TT II OO NN AA SS SS EE SS SS MM EE NN TT :: PP RR EE --SS UU RR VV EE YY QQ UU EE SS TT II OO NN NN AA II RR EE
This questionnaire must be completed by the property owner, the owner's designated representative, or someone knowledgeable about
the subject property. The completed form must be presented to EMG's Field Observer on the day of the site visit. If the form is not
completed, EMG’s Project Manager will require additional time during the on-site visit with such a knowledgeable person in order to
complete the questionnaire. During the site visit, EMG's Field Observer may ask for details associated with selected questions. This
questionnaire will be utilized as an exhibit in EMG's final Property Condition Report.
Name of person completing
questionnaire:
Association with property:
Length of association with property:
Date Completed:
Phone Number:
Property Name:
EMG Project Number:
Directions: Please answer all questions to the best of your knowledge and in good faith. Please provide additional details in the
Comments column, or backup documentation for any Yes responses.
INSPECTIONS DATE LAST
INSPECTED
LIST ANY OUTSTANDING REPAIRS REQUIRED
1 Elevators
2 HVAC,
Mechanical,
Electric,
Plumbing
3 Life-Safety/Fire
4 Roofs
QUESTION RESPONSE
5
List any major capital improvement
within the last three years.
6
List any major capital expenditures
planned for the next year.
7
What is the age of the roof(s)?
8
What building systems (HVAC, roof,
interior/exterior finishes, paving, etc.)
are the responsibilities of the tenant
to maintain and replace?
2
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
9 Are there any unresolved building,
fire, or zoning code issues?
10 Are there any "down" or unusable
units?
11 Are there any problems with
erosion, stormwater drainage or
areas of paving that do not drain?
12 Is the property served by a private
water well?
13 Is the property served by a private
septic system or other waste
treatment systems?
14 Are there any problems with
foundations or structures?
15 Is there any water infiltration in
basements or crawl spaces?
16 Are there any wall, or window
leaks?
17 Are there any roof leaks?
18 Is the roofing covered by a
warranty or bond?
19 Are there any poorly insulated
areas?
20 Is Fire Retardant Treated (FRT)
plywood used?
21 Is exterior insulation and finish
system (EIFS) or a synthetic
stucco finish used?
22 Are there any problems with the
utilities, such as inadequate
capacities?
23 Are there any problems with the
landscape irrigation systems?
24 Has a termite/wood boring insect
inspection been performed within
the last year?
25 Do any of the HVAC systems use
R-11, 12, or 22 refrigerants?
26 Has any part of the property ever
contained visible suspect suspect
fungal growth growth?
3
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
27 Is there a suspect fungal growth
Operations and Maintenance
Plan?
28 Have there been indoor air quality
or suspect fungal growth related
complaints from tenants?
29 Is polybutylene piping used?
30 Are there any plumbing leaks or
water pressure problems?
31 Are there any leaks or pressure
problems with natural gas service?
32 Does any part of the electrical
system use aluminum wiring?
33 Do Residential units have a less
than 60-Amp service?
34 Do Commercial units have less
than 200-Amp service?
35 Are there any recalled fire sprinkler
heads (Star, GEM, Central,
Omega)?
36 Is there any pending litigation
concerning the property?
37 Has the management previously
completed an ADA review?
38 Have any ADA improvements
been made to the property?
39 Does a Barrier Removal Plan exist
for the property?
40 Has the Barrier Removal Plan
been approved by an arms-length
third party?
41 Has building ownership or
management received any ADA
related complaints?
42 Does elevator equipment require
upgrades to meet ADA standards?
43 Are there any problems with
exterior lighting?
44 Are there any other significant
issues/hazards with the property?
4
Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or
backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”)
QUESTION RESPONSE COMMENTS
Y N Unk NA
45 Are there any unresolved
construction defects at the
property?
_______________________________________________________________________________
Signature of person Interviewed or completing form Date
5
PP RR OO PP EE RR TT YY CC OO NN DD II TT II OO NN AA SS SS EE SS SS MM EE NN TT :: DD OO CC UU MM EE NN TT RR EE QQ UU EE SS TT
On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below.
Provide copies if possible.
Your timely compliance with this request is greatly appreciated.
All available construction documents (blueprints) for the original construction of the building or for any tenant
improvement work or other recent construction work.
A site plan, preferably 8 1/2" X 11", which depicts the arrangement of buildings, roads, parking stalls, and
other site features.
For commercial properties, provide a tenant list which identifies the names of each tenant, vacant tenant
units, the floor area of each tenant space, and the gross and net leasable area of the building(s).
For apartment properties, provide a summary of the apartment unit types and apartment unit type
quantities, including the floor area of each apartment unit as measured in square feet.
For hotel or nursing home properties, provide a summary of the room types and room type quantities.
Copies of Certificates of Occupancy, building permits, fire or health department inspection reports, elevator
inspection certificates, roof or HVAC warranties, or any other similar, relevant documents.
The names of the local utility companies which serve the property, including the water, sewer, electric, gas,
and phone companies.
The company name, phone number, and contact person of all outside vendors who serve the property,
such as mechanical contractors, roof contractors, fire sprinkler or fire extinguisher testing contractors, and
elevator contractors.
A summary of recent (over the last 5 years) capital improvement work which describes the scope of the
work and the estimated cost of the improvements. Executed contracts or proposals for improvements.
Historical costs for repairs, improvements, and replacements.
Records of system & material ages (roof, MEP, paving, finishes, and furnishings).
Any brochures or marketing information.
Appraisal, either current or previously prepared.
Current occupancy percentage and typical turnover rate records (for commercial and apartment properties).
Previous reports pertaining to the physical condition of property.
ADA survey and status of improvements implemented.
Current / pending litigation related to property condition.
PARK & REC OFFICE EMG PROJECT NO.: 122700.17R000-011.322
On the day of the site visit, provide EMG's Field Observer access to all of the available documents listed below.
Provide copies if possible.
INFORMATION REQUIRED
1. All available construction documents (blueprints) for
the original construction of the building or for any tenant
improvement work or other recent construction work.
2. A site plan, preferably 8 1/2" X 11", which depicts the
arrangement of buildings, roads, parking stalls, and other
site features.
3. For commercial properties, provide a tenant list which
identifies the names of each tenant, vacant tenant units,
the floor area of each tenant space, and the gross and
net leasable area of the building(s).
4. For apartment properties, provide a summary of the
apartment unit types and apartment unit type quantities,
including the floor area of each apartment unit as
measured in square feet.
5. For hotel or nursing home properties, provide a
summary of the room types and room type quantities.
6. Copies of Certificates of Occupancy, building permits,
fire or health department inspection reports, elevator
inspection certificates, roof or HVAC warranties, or any
other similar, relevant documents.
7. The names of the local utility companies which serve
the property, including the water, sewer, electric, gas,
and phone companies.
8. The company name, phone number, and contact
person of all outside vendors who serve the property,
such as mechanical contractors, roof contractors, fire
sprinkler or fire extinguisher testing contractors, and
elevator contractors.
9. A summary of recent (over the last 5 years) capital
improvement work which describes the scope of the
work and the estimated cost of the improvements.
Executed contracts or proposals for improvements.
Historical costs for repairs, improvements, and
replacements.
10. Records of system & material ages (roof, MEP,
paving, finishes, furnishings).
11. Any brochures or marketing information.
12. Appraisal, either current or previously prepared.
13. Current occupancy percentage and typical turnover
rate records (for commercial and apartment properties).
14. Previous reports pertaining to the physical condition
of property.
15. ADA survey and status of improvements
implemented.
16. Current / pending litigation related to property
condition.
Your timely compliance with this request is greatly appreciated.
PUBLIC NOTICE – REQUEST FOR PROPOSALS
THE UNITED CITY OF YORKVILLE, Kendall County, Illinois, is considering the
sale/development of 111 West Madison Street, Yorkville (the “Property”), legally described as:
Lots 1, 2, 3, and 4, all in Block 28, except any part taken for People of State of
Illinois, of the Original Village of Yorkville, in Kendall County, Illinois.
The Property is zoned as B-1 Local Business District which is intended primarily for commercial and
professional office uses. The district is designed to provide convenient shopping and services for
surrounding residential neighborhoods and encourages mixed use developments, such as dwelling units
located above the first floor of commercial and/or office spaces. Currently, the property is vacant.
PIN: #02-32-287-001
SITE: Approximately .46 acres
STRUCTURE: Approximately 5,000 square feet (3 stories)
PARKING: 17 off-street public parking spaces located on parcel, plus 3 on-street
public parking spaces available to property. Minimum required parking
spaces for commercial uses is 3 spaces per 1,000 sq.ft. of floor area.
FUTURE LAND USE: The 2016 Comprehensive Plan’s future land use designation for the
property is Institutional which allows for public or quasi-public ownership
and utilization of the property.
Background
The building was originally constructed by the Pauley Jail Building and Manufacturing
Company of St. Louis, MO in 1893, and operated as the Kendall County Jail and Sheriff’s Residence
until what year. The facility is an integral part of the Historic Kendall County Courthouse complex, and
was owned and operated as a jail by Kendall County until 1992. The jail was sold to the United City of
Yorkville in 2010. The City completed a building maintenance study in 2017, but has not completed
any needed repair work, therefore the building is in need of immediate priority repairs and rehabilitation.
This building maintenance study, as well as several other condition assessments and supporting
documents are available at the following webpage – Placeholder
The City put the sale of the property out to RFP in 2012 and received one proposal, which was
declared as not feasible by the City Council. That proposal was for a $0 property sale and an investment
of $250,000 toward repairs with no specific user or use of the building declared. The City is seeking
detailed responses to this current RFP.
The jail is one of only three surviving structures in Yorkville included in the 1974 “Inventory of
Historic Landmarks in Kendall County”, and the building was on Landmarks Illinois’ annual Most
Endangered Historic Places in Illinois list in 2003.
Goals and Preferences
The City is now considering sale and reuse proposals for the property, with the heavy preference
of the City Council that the building be rehabilitated with a business, office, or retail use, and a
secondary preference of a multi or single-family residential use. Preference will be given to proposals
that reuse the historic building in a manner that preserves its historic significance and character and that
will generate tax revenue for the city with its proposed reuse. The City will accept proposals from this
RFP process that will involve demolition of the building and use of the land in future redevelopment, but
these proposals will only be considered in the event that no feasible proposals are received for
rehabilitation and adaptive reuse of the building. The parking lot to the north of the building is public
parking and should continue to be owned by the City and operated as public parking. The exact location
of the future subdivided lot line between the building and the public parking lot is to be determined as
part of a negotiation process with a proposer.
Project Assistance
City seeks a self-sustaining commercial or residential redevelopment that reuses the historic
building, which was determined eligible for listing in the National Register of Historic Places by the
Illinois State Historic Preservation Office. Due to this determination of eligibility, certain federal, state
and local incentives may be available to a developer/purchaser who can rehabilitate the building in
accordance with the Secretary of Interior Standards. National Register listing and use of any of the
following three assistance programs are not required, but offer potential economic benefits to a project:
Assistance Program 1 – 20% Federal Historic Tax Credit i
A 20% Federal Historic Tax Credit is available for rehabilitating a historic building to an
income-producing use. This dollar-for-dollar Federal income-tax credit, equal to 20% of the
qualified construction costs and expenses, may be used by the building owner or syndicated to a
tax-credit investor. To qualify for the credit, rehabilitation costs must exceed the building's
"adjusted basis"; that is, the purchase price minus the land cost and depreciation. The building
must be listed in the National Register of Historic Places before the project is completed. The
program is administered by the Illinois State Historic Preservation Office and National Park
Service.
Assistance Program 2 – 25% State Historic Tax Credit
A 25% State Historic Tax Credit is available for rehabilitating a historic building to an income-
producing use. This a competitive, dollar-for-dollar state income-tax credit, equal to 25% of the
qualified construction costs and expenses, must be coupled with the 20% Federal Historic Tax
Credit. Each project that qualifies can apply for 25% of its qualifying rehabilitation expenditures
(QREs) up to a total of $3 million in state income-tax credits. No project can receive more than
$3 million in Illinois Historic Preservation Tax Credits. To qualify for the credit, rehabilitation
costs must exceed the building's "adjusted basis"; that is, the purchase price minus the land cost
and depreciation. The building must be a certified historic structure listed in the National
Register of Historic Places before the project is completed. The program is administered by the
Illinois State Historic Preservation Office.
Assistance Program 3 – Property Tax Assessment Freeze for Historic Residences
The Property Tax Assessment Freeze for Historic Residences is applicable to owner-occupied
single-family homes, condominiums, cooperative units, or a multi-family building up to 6 units.
The program can freeze the assessed value of historic owner-occupied, principal residences for a
period of 8 years, followed by a four-year period during which the property’s assessed value
steps up to an amount based upon its current market value. Qualified expenses must equal or
exceed 25% of the property's fair cash value, as determined by the local assessor, for the year the
rehabilitation started. To be eligible for the Freeze, buildings in Yorkville must be listed on the
National Register, a process that must be completed before the project is completed. The
program is administered by the Illinois Historic Preservation Office.
Assistance Program 4 – City Tax Increment Financing (TIF) Agreement
The property is in the City’s newly established Downtown TIF #2, which means the property is
eligible for TIF incentives for renovation and development of the property, subject to regulations
set forth by state law and approval by the City Council of various TIF agreements. While the
City Council has historically resisted use of TIF funds for renovation of this building, this matter
could be revisited with the right development plan and confirmation that the property would
generate property taxes. Because this TIF is newly created, it does not have an established set of
funds for immediate disbursement of TIF incentives and would need to be negotiated.
Information Requested.
The City is seeking proposals from prospective purchasers/developers that include the future
plans for reuse of the Property and a time-line to commence and complete its redevelopment. The City
may also identify a timeline with the selected developer to negotiate a redevelopment agreement. The
City reserves the right to reject any or all proposals, to waive any informalities, and to accept any
proposal that the Council deems most favorable to the interests of the City.
Information Requested:
1. Basic Information
a. Legal name of entity
b. Name of entity if doing business under other company name
c. Address
d. Contact name, email address, phone number, website address
e. Number of years in business (if applicable)
f. Number of employees (total, by location, and by role), if applicable
g. Description of project team, including resumes, and related experience for each member
of the team (including architects, engineers, builders, developers and associated
businesses)
2. Project Info
a. Narrative of project vision - how do you envision reusing the historic residence and jail?
b. Preliminary site plan, which also demonstrates any additional needs to support the reuse
plan (i.e. parking, landscaping, possible expansion of development site)
c. Narrative of feasibility
i. Based on your research, what type of development can the market support in this
area?
ii. Justification of why this site is appropriate for the proposed use?
iii. Is your project likely to require any zoning changes or variances?
iv. Is the proposed development seeking any city participation with off-site
improvements in association with the proposal (i.e. water service, sanitary sewer,
fire suppression, street right-of-way improvements)?
d. Financials
i. Project budget, including whether the proposal includes any amount for purchase
of the building which would go to the City as seller
ii. Request for TIF assistance or other possible agencies
iii. Demonstration of the financial and operational ability to complete the project.
iv. 5 year business pro forma, post project completion
e. Project construction timeline from the agreed upon start date
RFP Process
Proposals will be read aloud at the meeting date listed below. The City Council reserves the
right to direct negotiations with an RFP respondent at that meeting, or to have public discussions of
selection of a proposal at a future committee or City Council meeting, including having discussions with
any or all of the developers submitting proposals. Due diligence done prior to those hypothetical
meetings will likely consist of staff meetings and inquiries.
All submissions to this RFP must be made to, United City of Yorkville, 800 Game Farm Road,
Yorkville, Illinois 60560, Attn: Bart Olson, City Administrator. Submissions shall be accepted until 4:00
p.m. on March 26, 2019, and opened at a meeting of the City Council of the United City of Yorkville, on
March 26, 2019 at 7:00 p.m.
Beth Warren, City Clerk
i More information on all of these incentives can be found at
https://www2.illinois.gov/dnrhistoric/Preserve/Pages/Funding.aspx or by contacting:
Carol J. Dyson, AIA, Tax Incentives Manager
Deputy State Historic Preservation Officer
Illinois State Historic Preservation Office
Illinois Department of Natural Resources
1 Natural Resources Way
Springfield, Illinois 62702
Phone: (217) 524-0276
E-mail: Carol.Dyson@illinois.gov
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100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
I. Purpose:
To communicate the Village’s vision for the Adams Street development, describe important
project factors, and establish a draft set of selection criteria guiding the Village’s choice of
potential developers for the recently purchased site at 59 S. Adams Street.
Village staff and Board will evaluate how well the proposed developments conform to the
following criteria:
a. The Village’s vision for the downtown
b. An achievable, yet expedited construction schedule
c. Strength of developer’s potential financing
d. Evidence that the developer is a responsible party and potential development partner
e. The proposals’ conformance to all applicable laws and regulations
d
II. Site Plan and Vision:
The 2.38 Acre subject property is located at the corner of Washington Street and Harrison Street and was
the site of a former lumberyard. It is currently zoned M-1 Limited Manufacturing District and is vacant
Hudson Crossing
Park
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100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
pending development. Redevelopment will require rezoning to accommodate appropriate uses for this
key downtown location. The site currently has access to Village water, but sanitary sewer will need to be
extended to the site to facilitate development.
In the 2015 Comprehensive Plan, the Village outlined a vision for a walkable, engaging, revitalized
downtown. Visitors to this downtown would naturally travel from the Main Street area to the River Front
and vice versa. In order to achieve this vision, the future 59 S. Adams Street property must have a visually
appealing frontage from all sides, first floor retail and restaurants, adequate parking, and high quality
residential units. The Village envisions that Jackson Street will be used as a pedestrian focused “spine,”
whereby visitors are enticed east towards Main Street, ideally with pleasant landscaping and street
furniture to enliven and guide the trip. In the North lot, in addition to potential row houses, the Village
seeks the inclusion of a public amenity and possibly surface parking, particularly in the path of the
floodway. A pocket park, interactive public art, public seating area, etc. would enliven the area and
beckon park visitors to walk up the Waubonsee Creek bike path as an alternative access to the downtown
area.
Development plans should take into consideration the following site information:
Bedrock depth varies from approximately .3 to 9 feet.
Potable water main is located along the north side of Jackson Street and the east side of Harrison
Street
Sanitary sewers are not presently at the site; the nearest connection points are at Tap House or at
Main Street
Items identified in the environmental assessment (attached)
The Village requests that potential developments incorporate the following criteria. Development plans
will be assessed according to the inclusion of these elements and the extent to which the proposals
embody the Village’s vision for its downtown:
The 2015 Comprehensive Plan anticipates the development being built with 5 stories
o The first floor should contain retail and restaurant offerings
o The second floor and above should include luxury residential apartments or condos and
possibly some office space
Parking shall be provided to meet the needs of the proposed uses with additional parking
available for the general public. The required parking will be determined through studies
provided by the developer and approved by the Village. The Village anticipates the inclusion of a
structured parking garage.
Jackson Street should be designed and appropriately programmed to function as the pedestrian-
friendly spine connecting Main Street to Hudson Crossing Park. Although cars may have access
to the street, proposed improvements should be made with a view to maximize pedestrian comfort
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100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
and safety. For emphasis, developers should plan for the many families with small children and/or
baby strollers that visit the park and who will walk along Jackson Street.
Structures facing Hudson Crossing Park on Harrison Street (be it a parking deck or commercial
frontage) should be aesthetically pleasing and not institutional or utilitarian.
The development frontage on Harrison should also include an inviting feature, such as a porch
with the potential for café seating, that serves the dual purpose of engaging the public and
accommodating the elevation change necessary for flood mitigation requirements
The corner of Washington and Harrison streets should incorporate a visually pleasing gateway
feature to welcome motorists and pedestrians to the downtown. The feature should provide a
feeling of distance and protection from the busy traffic along Washington.
The streetscape along Washington should provide enough room and comfort for pedestrians to
feel at ease when traversing this key corridor
The frontage along Adams Street should be pleasant and engaging. Because the rest of the
downtown is at a higher elevation, it is important that the Adams Street frontage does not seem
unattractive or as a barrier to proceeding towards the park.
The first floor of the development should maximize commercial space, with particular emphasis
on restaurants. The Village would ideally see the following:
o A mid-price range white tablecloth restaurant (i.e. $18-25 entrée level)
o Additional full-service (table service, liquor license, dinner served) restaurant space
o Outdoor café dining, particularly facing Harrison St.
o A small fitness destination
o The Village will use the redevelopment agreement (“RDA”) and zoning controls to
ensure the first floor commercial space contains at least 2000 square feet of restaurant
use.
Office space may not occupy prime street frontage, but may be located on the Development’s
upper floors (i.e. second floor or above)
The Village will attempt to acquire the IDOT right of way; Village requests that potential
developers include a contingency plan if the IDOT property cannot be acquired or is not acquired
in time for foundation work
Located to the East of the North Lot are four houses under common ownership, collectively
referred to as “Site B”. The owner of Site B has indicated interest in selling the properties,
particularly in conjunction with a larger development plan for the 59 Adam Street property. If
purchased, Site B could be integrated with the North Lot. The Village will give special
consideration to proposals which include Site B.
Design Guidelines - The Village is currently in the process of developing more substantial
Downtown Design Guidelines, however at this time proposals will be reviewed based on the
following criteria:
o Architectural techniques should be employed that reduce appearance of building mass
such as variation in materials, colors, and façade articulation.
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100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
o The first floor of the building should incorporate commercial storefront characteristics
such as awnings, display windows (avoiding floor-to-ceiling glass by using bulkheads),
and recessed entries.
o Brick and stone are preferred building materials. Stucco and concrete should not be used
on the first level but may be used as accent materials (10-25% of the building face) above
the first floor.
o The building should be “four-sided” by using consistent materials and detailing on all
façades.
o Rooftop mechanical units should be screened from public view by parapet walls or other
means.
o Design should accommodate outdoor seating for potential restaurant tenants, even if none
are currently identified or intended.
Site Plan and Vision Deliverables:
In order to determine conformance with the Village’s vision described above, potential developers should
provide the following:
Project Narrative
Conceptual site plan, including streetscape and landscape improvements
Preliminary building elevations
III. Developer Qualifications:
Qualifications Statement:
o Development team description, including proposed technical consultants, and their
relevant expertise, and respective roles and responsibilities
o Organizational structure: what is the proposed corporate formation and ownership
structure
o Workload: The number, size, and locations of 2017 and 2018 pipeline projects
Developer and project affiliates will be asked to submit to a Dunn and Bradstreet and Lexus
Nexus search
Developer should provide examples of similar successful projects and no fewer than three
references from clients or local government entities
IV. Project Construction and Tenanting/Programming Schedule:
It is paramount that the 59 S. Adams Street property be developed in a timely fashion. Significant weight
will be assigned to proposals based on their anticipated ground breaking and completion dates.
Preference will be given to potential developers that are willing to consider and/or place potential tenants
the Village deems desirable.
5
100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
Upon staff’s selection of a preferred developer, a purchase and sale agreement will be presented to the
Village Board for consideration. The preferred developer will be solely responsible for obtaining zoning
entitlement and redevelopment agreement (“RDA”) approval following the Village’s approval
procedures. The Village Board’s approval of a purchase and sale agreement does not guarantee the
Village Board’s approval of the developer’s proposal or RDA. All developer submittals are at risk.
Schedule Deliverables: In order to determine conformance with the Village’s vision described above,
potential developers should provide the following:
Draft construction schedule
Proposed tenanting mix and potential leads
A list of assumptions / expectations for the Village regarding scheduling, approvals,
deliverables, etc., that are necessary in order to ensure the development’s success
V. Project Financial Structure:
The Village will assess the availability and certainty of the potential developer’s financing and the risk
profile of the overall capital stack.
A. Financing:
Three years of audited financial statements or federal income tax forms
Letters of Intent or financing agreements: The Village prefers that developers provide a
letter of intent to finance from established lenders indicating that upon designation by the
Village, the lender will issue financing for the entirety of the project
Proposed financial structure (debt, equity, grants) should contemplate the Village’s use of
a reverter and liquidated damages to incentivize compliance with construction schedule,
use regulations, and development controls
Financing schedule: Information regarding the anticipated time to raise capital/obtain
financing
Proposed construction budget with preliminary sources and uses
Sources and Uses analysis
Developer Estimate of Project Performance and Tax Revenues
Proposed cash flow schedule
Projected ten year operating pro-forma for the building
All of the above should conform to the guidelines set out in the attached document
entitled “Developer Info Request”
B. Public Incentive Plan: Prospective developments will be evaluated on their request for public
incentives, whether based on TIF, land valuation, or other request, on the following criteria:
Developer should provide a clear financial outline of the request for incentives and a
description of the resultant improvements
6
100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
The request meets the “but for” test. In other words, the development will not occur in the
manner requested by the Village, but for the use of the requested incentives. Financial
data should be submitted substantiating this request. Incentives will only be considered
when a developer demonstrates a justified, quantifiable need.
o Developer must complete the “Developer Financing Gap Analysis” included in
the attached “Developer Info Request”
The Village will evaluate whether the request utilizes incentives to complete public
improvements necessary for development, such as the extension of utilities to the site or
similar infrastructure upgrades. The request for incentives prioritizes public amenities
that would otherwise not be included in the proposal, such as public art, public gathering
places, etc.
C. Triple Bottom Line: The Village has adopted the concept of Triple Bottom Line investing. In
essence, a positive return on investment will be defined according to its financial, social, and
environmental success. The Village will evaluate proposals according to the following
criteria:
a. Financial Return on Investment:
What is the amount of the projected tax increment
How many jobs are created
b. Social Return on Investment:
Public art is included in the development
The development includes sufficient public amenities, such as seating, gathering
places, street furniture
The Jackson Street frontage is aesthetically pleasing and pedestrian friendly
The developer contemplates an annual commitment for a fixed period,
particularly through construction and lease up, to Oswego’s cultural events, such
as a sponsorship to Beats and Eats or the Fox River Academy
c. Environmental Return on Investment:
Some or all of the development will be built “green” or even LEED certified
Developer should submit a plan for mitigating flood water and compensatory
storage
VI. Summary of Submission Requirements
Project narrative
Conceptual site plan
Preliminary building elevations
Developer’s qualifications statement
Agreement to submit to Dunn and Bradstreet and Lexus Nexus searches
7
100 Parkers Mill • Oswego, IL 60543 • (630) 551‐2335
Website: www.oswegoil.org
Examples of similar successful projects and three references from clients or local government
entities
Draft construction schedule
List of requests/assumptions of the Village’s responsibilities/timing
Proposed tenanting mix and potential leads
Letters of Intent or financing agreements
Three years of audited financial statements or federal income tax forms
Financing schedule
Proposed construction budget with preliminary sources and uses
Sources and Uses analysis
Developer Estimate of Project Performance and Tax Revenues
Proposed cash flow schedule
Operating pro-forma for the building
Financial and narrative outline of public incentives
Evidence that incentives meet the “but for” test // Developer Financing Gap Analysis
Outline of how the project meets a “triple bottom line” investment analysis
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #5
Tracking Number
CC 2022-23
Interlocal Contract for Cooperative Purchase with H-GAC
City Council – May 24, 2022
Majority
Approval
Shanel Gayle Purchasing
Name Department
Summary
Approval to join the HGAC Buy Purchasing Cooperative.
Background
On April 28, 2022, staff researched sewer cameras and found one for purchase within budget on the
HGAC Buy Purchasing Cooperative’s website. HGAC Buy has competitively procured contracts for
Public Works Equipment, Street Maintenance Equipment, Parks and Recreations Equipment, Medium
and Heavy Trucks and Truck Bodies, Ground and Turf Equipment and other categories that can be
found resourceful to the City. Joining HGAC Buy is free of charge and will bring various purchasing
opportunities for the needs of the City.
Recommendations
Staff request approval from City Council to approve a Resolution for the City to join the HGAC Buy
Purchasing Cooperative.
Memorandum
To: City Council
From: Eric Dhuse, Director of Public Works
Shanel Gayle, Purchasing Manager
CC: Bart Olson, City Administrator
Date: March 17, 2022
Subject: HGAC Buy Purchasing Cooperative
Resolution No. 2022-____
Page 1
Resolution No.2022-___
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS,
AUTHORIZING AN INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING
WITH H-GAC OF HOUSTON, TEXAS
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non
home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the
laws of the State; and,
WHEREAS, the Houston-Galveston Area Council (“H-GAC”) is a regional planning commission
and political subdivision of the State of Texas; and,
WHEREAS, H-GAC has instituted a cooperative purchasing program and is authorized to contract
with eligible entities, such as the City, to provide services including the purchase of goods and services;
and,
WHEREAS, pursuant to the Governmental Purchasing Act, 30 ILCS 525/1 et. seq. (the “Act”), the
City is permitted to participate in competitive procuring processes such as H-GAC; and,
WHEREAS, the City has determined that it is in the City’s best interest to contract with H-GAC
for the purpose of participating in its cooperative purchasing program,
Section 1: That the Interlocal Contract For Cooperative Purchasing by and between the United City
of Yorkville, Kendall County, Illinois and the Houston-Galveston Area Council of Houston, Texas in the
form attached hereto, is hereby approved and the Mayor and City Clerk are hereby authorized to execute
said Contract on behalf of the City.
Section 2: Each section, clause and provision of this Resolution shall be considered as separable,
and the invalidity of one or more shall not have any effect upon the validity of other sections, clauses or
provision of this Resolution.
Section 3: This Resolution shall be in full force and effect upon its passage and approval as
provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
Resolution No. 2022-____
Page 2
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memo.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #1
Tracking Number
PW 2022-13
Timber Ridge Estates (f/k/a Kendallwood Estates) – Proposed Dormant SSA
City Council – May 24, 2022
CC – 03/22/22
Public Hearing was held.
PW 2022-13
Majority
Approval
Public Hearing for proposed dormant Special Service Area for Timber Ridge
Estates (f/k/a Kendallwood Estates) stormwater management basins.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Summary Update
Last month, the City Council approved and entered into an agreement with Rally Homes,
LLC for the completion of infrastructure in the former Kendallwood Estates subdivision (now known
as Timber Ridge Estates) which should clear the way for future home construction in the stalled
development. As required by the City’s adopted Stormwater Ordinance, the establishment of a
dormant, or back-up, Special Service Area (SSA) is needed should the homeowner’s association,
which will have primary responsibility for the common areas, dissolve or fail to adequately maintain
them.
The SSA would serve as long term funding source for the maintenance of the various
common areas and storm water facilities, and only affects those property owners directly benefiting
from such maintenance. The SSA would remain dormant and be used only as a backup mechanism
for payment of future and continued maintenance and repair of the common area lots that include
drainage easement areas and storm water facilities within the Timber Ridge Estates in the event the
homeowner’s association fails to do so. This includes costs related to (1) the cleaning and dredging
of storm water detention and retention ponds and basins, drainage swales and ditches; (2) the
maintenance and care, including erosion control of the property surrounding such detention and
retention ponds and basins, drainage swales and ditches; (3) the maintenance, repair and replacement
of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (4) the
administrative costs incurred by the City in connection with the SSA. The common area lots consist
of Lots #84, #85, #86 #87, #88, #89 and #90, as illustrated on the attached Final Plat.
The initial proposing SSA ordinance included Lot 91, which was proposed to serve as a
secondary emergency access. However, after discussions with the City Attorney and the property
owner, this lot (which was not identified as being conveyed to the homeowner’s association as
common area) has been removed from the proposed special service area.
A copy of the proposing ordinance which sets the date and time of the public hearing is
attached for your consideration. If the council approves the proposing ordinance, the public hearing
is scheduled for March 22, 2022. After a sixty (60) day waiting period, as required by state statute,
the City Council can consider the enabling ordinance which establishes the dormant Special Service
Area. A draft of the enabling ordinance has also been attached for your review.
Attachments
1. Proposing Ordinance
2. Public Works Committee memo
3. Aerial Map
4. Draft Enabling Ordinance
5. Legal Description
6. Final Plat Kendallwood Estates
7. Draft Public Hearing Notice
Memorandum
To: City Council
From: Krysti Barksdale-Noble, Community Dev. Dir.
CC: Bart Olson, City Administrator
Eric Dhuse, Director of Public Works
Brad Sanderson, EEI
Date: February 16, 2022
Subject: Timber Ridge Estates (former Kendallwood Estates)
Proposed Establishment of a Dormant Special Service Area (SSA)
Ordinance No. 2022-____
Page1
Ordinance No. 2022-_____
AN ORDINANCE PROPOSING THE ESTABLISHMENT OF
SPECIAL SERVICE AREA NUMBER 2022-1
IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION
THEREWITH
(Timber Ridge Estates)
BE IT ORDAINED, by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows
Section 1. Authority. The United City of Yorkville, Kendall County, Illinois (the
“City”) is authorized pursuant to Article VII, Section 7(6) of the Constitution of the State
of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35
ILCS 200/27-5 et seq. (the “Act”), which provides, inter alia, the manner of levying or
imposing taxes and issuing bonds for the provision of special services to areas within the
boundaries of municipalities and counties.
Section 2. Findings. The Mayor and City Council of the City find and determine
as follows:
a. It is in the public interest that the Mayor and City Council of the City consider
the creation of a special service area for that portion of the City described in
Exhibit A attached hereto and made a part hereof (the “Subject Territory”); and
b. The special service area proposed for consideration is compact and contiguous;
and
c. That said Subject Territory area is a residential subdivision consisting of eight-
three (83) single-family lots (Lots #1-83) and seven (7) common area lots (Lots
#84-90) to be utilized for stormwater management basins.
d. The municipal services to be provided to the Subject Territory are for the
continued maintenance, repair and reconstruction of the storm water systems in
the event that the owners of record (the “Owners”) have failed to do so.; and,
e. The special governmental services for the Special Service Area may include:
the cleaning and dredging of storm water detention and retention ponds and
basins, drainage swales and ditches; the maintenance and care, including
erosion control of the property surrounding such detention and retention ponds
and basins, drainage swales and ditches; the maintenance, repair and
replacement of storm sewers, drain tile, pipes and other conduit, and
appurtenant structures; and, the administrative costs incurred by the City in
Ordinance No. 2022-____
Page2
connection with the above (collectively, the “Services”) within the Special
Service Area.
f. The proposed special service area will benefit specially from the municipal
services to be provided to the area. These proposed municipal services are in
addition to municipal services provided to the City as a whole.
Section 3. Public Hearing. A public hearing shall be held on March 22, 2022 at
7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to
consider the creation of Special Service Area 2022-1, in the Subject Territory.
Section 4. Notice of Public Hearing. Notice of hearing shall be published at least
once not less than fifteen (15) days prior to the public hearing specified in Section 3 above,
in a newspaper of general circulation in the City. In addition, notice was given by
depositing the notice in the United States mail addressed to the person or persons in whose
name the general taxes for the last preceding year were paid on the Subject Territory
within the proposed special service area. This notice was mailed not less than ten (10)
days prior to the time set for the public hearing. In the event taxes for the last preceding
year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to
that year as the taxpayer of record. The notice to owners of record shall be in substantially
the form set forth in Exhibit B to this Ordinance.
Section 6. Supercede Conflicting Ordinances. All ordinances or parts of
ordinances in conflict with the provisions of this Ordinance are repealed to the extent of
such conflict.
Section 7. Effective Date. This Ordinance shall be in full force and effect from and
after its passage and approval in the manner provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this _____ day of ____________________, 2022.
__________________________________
City Clerk
KEN KOCH ________ DAN TRANSIER ________
CRAIG SOLING ________ ARDEN JOE PLOCHER ________
CHRIS FUNKHOUSER ________ MATT MAREK ________
SEAVER TARULIS ________ JASON PETERSON ________
Ordinance No. 2022-____
Page3
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of ____________________, 2022.
___________________________________
Mayor
Ordinance No. 2022-____
Page4
EXHIBIT A
LEGAL DESCRIPTION
LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A
SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36
NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33,
TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS
DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL
COUNTY, ILLINOIS.
Permanent Tax Index Numbers: Lot
05-04-131-003
05-04-131-002
05-04-127-003
05-04-127-002
02-33-377-032
02-33-377-031
02-33-377-029
02-33-377-028
02-33-377-027
02-33-377-026
02-33-377-025
02-33-377-024
02-33-377-023
02-33-377-022
02-33-377-021
02-33-377-020
02-33-377-019
02-33-377-018
02-33-377-017
02-33-377-016
02-33-377-015
02-33-377-014
02-33-377-013
02-33-377-012
02-33-377-011
02-33-377-010
02-33-377-009
02-33-377-008
02-33-377-007
02-33-377-006
02-33-377-005
02-33-377-004
02-33-377-003
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Ordinance No. 2022-____
Page5
02-33-377-002
02-33-378-001
02-33-378-002
02-33-378-003
02-33-378-004
02-33-378-005
02-33-378-006
02-33-379-002
02-33-379-001
02-33-379-003
02-33-379-004
02-33-379-005
02-33-379-006
02-33-379-007
02-33-379-008
02-33-379-009
02-33-379-010
02-33-379-011
02-33-380-001
02-33-380-002
02-33-380-003
02-33-380-004
02-33-380-005
02-33-380-006
02-33-380-007
02-33-380-008
02-33-380-009
02-33-380-010
05-04-128-001
02-33-380-011
05-04-128-002
02-33-380-012
05-04-128-003
05-04-128-004
05-04-128-005
05-04-128-006
05-04-128-007
02-33-380-013
05-04-128-008
02-33-380-014
05-04-128-009
02-33-380-015
02-33-380-016
05-04-129-001
05-04-129-002
05-04-129-003
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
61
62
62
63
63
64
65
66
67
68
68
69
69
70
71
72
72
73
Ordinance No. 2022-____
Page6
05-04-129-004
05-04-129-005
05-04-129-006
05-04-129-007
05-04-129-008
05-04-129-009
05-04-130-001
05-04-130-002
05-04-130-003
05-04-130-004
74
75
76
77
78
79
80
81
82
83
Ordinance No. 2022-____
Page7
EXHIBIT B
PUBLIC HEARING NOTICE
Notice of Hearing
United City of Yorkville, Illinois
Special Service Area Number 2022-1
Notice is Hereby Given that on March 22, 2022, at 7:00 p.m. in the United City of
Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by
the United City of Yorkville (the “City”) to consider forming a special service area to be
called Special Service Area 2022-1 consisting of the following described real property
(the “Subject Property”) legally described as:
LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A
SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36
NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33,
TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS
DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL
COUNTY, ILLINOIS.
Permanent Tax Index Numbers: Lot
05-04-131-003
05-04-131-002
05-04-127-003
05-04-127-002
02-33-377-032
02-33-377-031
02-33-377-029
02-33-377-028
02-33-377-027
02-33-377-026
02-33-377-025
02-33-377-024
02-33-377-023
02-33-377-022
02-33-377-021
02-33-377-020
02-33-377-019
02-33-377-018
02-33-377-017
02-33-377-016
02-33-377-015
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Ordinance No. 2022-____
Page8
02-33-377-014
02-33-377-013
02-33-377-012
02-33-377-011
02-33-377-010
02-33-377-009
02-33-377-008
02-33-377-007
02-33-377-006
02-33-377-005
02-33-377-004
02-33-377-003
02-33-377-002
02-33-378-001
02-33-378-002
02-33-378-003
02-33-378-004
02-33-378-005
02-33-378-006
02-33-379-002
02-33-379-001
02-33-379-003
02-33-379-004
02-33-379-005
02-33-379-006
02-33-379-007
02-33-379-008
02-33-379-009
02-33-379-010
02-33-379-011
02-33-380-001
02-33-380-002
02-33-380-003
02-33-380-004
02-33-380-005
02-33-380-006
02-33-380-007
02-33-380-008
02-33-380-009
02-33-380-010
05-04-128-001
02-33-380-011
05-04-128-002
02-33-380-012
05-04-128-003
05-04-128-004
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
61
62
62
63
63
64
Ordinance No. 2022-____
Page9
05-04-128-005
05-04-128-006
05-04-128-007
02-33-380-013
05-04-128-008
02-33-380-014
05-04-128-009
02-33-380-015
02-33-380-016
05-04-129-001
05-04-129-002
05-04-129-003
05-04-129-004
05-04-129-005
05-04-129-006
05-04-129-007
05-04-129-008
05-04-129-009
05-04-130-001
05-04-130-002
05-04-130-003
05-04-130-004
65
66
67
68
68
69
69
70
71
72
72
73
74
75
76
77
78
79
80
81
82
83
The approximate location of the Subject Property is just south of Van Emmon Road
and east of Route 47 in Yorkville.
The general purpose of the formation of the Special Service Area 2022-1 is to provide
special governmental services serving the Special Service Area that may include:
(1) the cleaning and dredging of storm water detention and retention ponds
and basins, drainage swales and ditches; and
(2) the maintenance and care, including erosion control of the property
surrounding such detention and retention ponds and basins, drainage
swales and ditches; and
(3) the maintenance, repair and replacement of storm sewers, drain tile,
pipes and other conduit, and appurtenant structures; and
(4) the administrative costs incurred by the City in connection with the
above (collectively, the “Services”) within the Special Service Area.
All interested persons, including all persons owing taxable real property located within
Special Service Number 2022-1 will be given an opportunity to be heard and file written
objections regarding the formation of and the boundaries of the Special Service Area and
may object to the formation of the area and the levy of taxes affecting said area.
It is proposed that to pay for such Services the City shall levy an annual tax not to exceed
$1.10 for every $100.00 of equalized assessed value of the property in the Special Service
Ordinance No. 2022-____
Page10
Area to pay the annual cost of providing such Services. The proposed amount of the tax
levy for the initial year for which taxes will be levied within the special service area will
not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service
Area bonds will be issued.
At the hearing, all interested persons affected by the formation of such Special Service
Area, including all persons owning taxable real estate therein, will be given an opportunity
to be heard. The hearing may be adjourned by the Mayor and City Council without notice
other than a motion to be entered upon the minutes of its meeting fixing the time and place
of its adjournment.
If a petition signed by at least 51% of the electors residing within the Special Service Area
and by at least 51% of the owners of record of the land included within the boundaries of
the Special Service Area is filed with the City Clerk within sixty (60) days following the
final adjournment of the public hearing objecting to the creation of the Special Service
Area or the levy of an annual tax in the area, no such area may be created, or no such levy
may be made within the next two years.
Dated this 1st day of March 2022.
Jori Behland
City Clerk
Summary
Last month, the City Council approved and entered into an agreement with Rally Homes,
LLC for the completion of infrastructure in the former Kendallwood Estates subdivision (now known
as Timber Ridge Estates) which should clear the way for future home construction in the stalled
development. As required by the City’s adopted Stormwater Ordinance, the establishment of a
dormant, or back-up, Special Service Area (SSA) is needed should the homeowner’s association,
which will have primary responsibility for the common areas, dissolve or fail to adequately maintain
them.
The SSA would serve as long term funding source for the maintenance of the various
common areas and storm water facilities, and only affects those property owners directly benefiting
from such maintenance. A copy of the draft enabling ordinance for the establishment of the Special
Service Area is attached for your review and will be presented to the City Council at an upcoming
meeting, as part of the public hearing process.
Proposed Dormant Special Service Area
As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA)
prepared by the City Attorney establishes a backup mechanism for payment for future and continued
maintenance and repair of the common area lots that include drainage easement areas and storm
water facilities within the Timber Ridge Estates in the event the homeowner’s association fails to do
so. The common area lots consist of Lots #84, #85, #86 #87, #88, #89, #90 and #91, as illustrated on
the attached map.
The SSA will be used to cover costs related to (1) the cleaning and dredging of storm water
detention and retention ponds and basins, drainage swales and ditches; (2) the maintenance and care,
including erosion control of the property surrounding such detention and retention ponds and basins,
drainage swales and ditches; (3) the maintenance, repair and replacement of storm sewers, drain tile,
pipes and other conduit, and appurtenant structures; and (4) the administrative costs incurred by the
City in connection with the above (collectively the “Services”) within the Special Service Area in the
event the Owners and/or the homeowners association for the development have failed to
satisfactorily undertake the ongoing maintenance, repair and reconstruction in compliance with the
ordinances of the Yorkville City Code.
Estimated Future Costs
Based upon figures provided by the City Engineer, it is estimated the cost for maintaining the
stormwater management facilities within the development is $33,280/annually for the next 100 years.
This includes the annual maintenance of the basins (approx. $6,000/year), removal and replacement
of a new fence (approx. $89,200 in year 20), and the removal and replacement of the retaining wall
(approx. $1,141,000 in year 50 and in year 100).
Memorandum
To: Public Works Committee
From: Krysti Barksdale-Noble, Community Dev. Dir.
CC: Bart Olson, City Administrator
Eric Dhuse, Director of Public Works
Brad Sanderson, EEI
Date: February 10, 2022
Subject: Timber Ridge Estates (former Kendallwood Estates)
Proposed Establishment of a Dormant Special Service Area (SSA)
The chart below details the annual estimated equalized assessed value (EAV) for the homes
constructed in each phase of the development and the estimated special service area (SSA) tax
revenue the City will receive should the dormant SSA be activated. The estimated maximum special
service area (SSA) tax is $1,650 per home annually. However, the City should be able to levy less
than the maximum SSA tax annually and still be able to cover the maintenance costs during all
phases of buildout.
# of
Homes
per
Buildout
Cumulative
# of Homes
Average
Home Price Estimated
EAV per Unit
Total EAV
for SSA
Total SSA
Taxes Per Unit
Phase I Buildout 43 43 $ 450,000 $ 150,000 $ 6,450,000 $ 70,950 $ 1,650
Phase II Buildout 22 65 $ 450,000 $ 150,000 $ 9,750,000 $ 107,250 $ 1,650
Complete Buildout 18 83 $ 450,000 $ 150,000 $ 12,450,000 $ 136,950 $ 1,650
KENDALLWOOD ESTATES - SWMF MAINTENANCE
Basin
Maintenance
(Annually)
New
Fence
(20 Yr.)
New
Retaining
Wall
(50 Yr.)
Annual SSA
Costs
$6,000 $89,200 $1,141,000 $ 33,280
Staff Comments/Recommendation
Staff is seeking direction and authorization to schedule the public hearing date for the
establishment of the Special Service Area. Below is the tentative meeting schedule for the proposed
dormant SSA approval process:
Proposed SSA Timetable
Timber Ridge Estates - Backup SSA
Ordinance Proposing SSA
(Sets the public hearing date) Public Works Committee February 15, 2022
Ordinance Proposing SSA City Council February 22, 2022
Public Hearing Notice - published on March 1, 2022
Notice by publication shall be at least once not less than 15 days prior to the hearing. Individual
notices to existing property owners, if any, must be sent via certified mail.
Public Hearing
(After the public hearing, 60 day waiting
period before we can approve SSA) City Council March 22, 2022
60 Day Waiting Period for Objections
Ordinance Establishing SSA City Council May 24, 2022
If direction given is to move forward with the City Council public hearing for March 22,
2022, we anticipate having a notice in the March 1st edition of the Beacon Newspaper. By State law,
final consideration of the ordinance establishing the dormant Special Service Area must occur no
sooner than 60 days after the public hearing. Staff has tentatively scheduled the May 24, 2022 City
Council meeting for the formal vote.
Attachments
1. Aerial Map
2. Draft Enabling Ordinance
3. Legal Description
4. Final Plat Kendallwood Estates
5. Draft Public Hearing Notice
Mill StBenjam in StDeer StSchoolhouse Rd
E Van Emmon StHeustis StE Fox St
Van Emmon Rd
Illini Dr
E Orange St
Olsen St
Walter St
E Ridge St
E Washington St
Wooden Bridge DrWoodland DrDydyna CtBe aver St Tomasik CtCrooked Creek DrBator StRodak St
Colonial Pkw yB u h r m a s t e r C t
Illini CtIllinois Route #126
Schoolhouse Rd
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Ken dallwood Estates D evelopment M ap
¯
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-_____
AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2022-1
IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
(Timber Ridge Estates)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is
a duly organized and validly existing non home-rule municipality authorized pursuant to
Article VII of the Constitution of the State of Illinois; and,
WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970
Constitution of the State of Illinois, the City is authorized to create special service areas in
and for the City that are further established “in the manner provided by law;” and,
WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax
Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the
City may establish special service areas to levy taxes in order to pay for the provision of
special services to areas within the boundaries of the City; and,
WHEREAS, the owner of record (the “Owner”) of the real property hereinafter
described (the “Subject Territory”) that has been approved for an eight-three (83) single-
family lot residential subdivision that by City ordinance must provide for a backup
mechanism for payment of any and all costs of continued maintenance, repair and
reconstruction of the storm water detention areas serving the Subject Territory; and,
WHEREAS, it is in the public interest that a special service area be established for
the Subject Territory for the purposes set forth herein and to be known as Special Service
Area 2022-1.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: Establishment. That it is in the public interest that Special Service Area
2022-1 is hereby established as a special service area for the purposes set forth herein and
consisting of the Subject Territory that is legally described and that contains the Property
Index Numbers as stated in Exhibit A, attached hereto and made a part hereof by this
reference.
Section 2: Area. That said Subject Territory area is a residential subdivision
consisting of eight-three (83) single-family lots (Lots #1-83) and seven (7) common area
lots (Lots #84-90) to be utilized for stormwater management basins. All lots are totally
within the corporate limits of the City and an accurate map of the property within Special
Service Area 2022-1 is attached hereto and made a part hereof as Exhibit B.
Section 3: Purpose. That said Subject Territory will benefit specifically from the
municipal services to be provided and that such services are in addition to those municipal
services provided to the City as a whole, and unique and in the best interests of Special
Ordinance No. 2022-____
Page 2
Service Area 2022-1. The City’s levy of special taxes against said Subject Territory shall
be to provide a backup mechanism for payment of any and all costs of continued
maintenance, repair and reconstruction of the storm water systems in the event that the
Owner has failed to do so. The special governmental services for the Special Service Area
may include:
(1) the cleaning and dredging of storm water detention and retention ponds and
basins, drainage swales and ditches; and
(2) the maintenance and care, including erosion control of the property
surrounding such detention and retention ponds and basins, drainage swales
and ditches; and
(3) the maintenance, repair and replacement of storm sewers, drain tile, pipes
and other conduit, and appurtenant structures; and,
(4) the administrative costs incurred by the City in connection with the above
(collectively, the “Services”) within the Special Service Area.
Section 5: Hearing. That a public hearing was held on the 22nd day of March,
2022 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville,
Illinois, to consider the creation of Special Service Area 2022-1 in the Area and to consider
the levy of an annual tax as further described in Section 7.
Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was
published at least once not less than fifteen (15) days prior to the public hearing specified
in Section 5 above, in a newspaper of general circulation in the City. In addition, notice
was given by depositing the notice in the United States mail addressed to the person or
persons in whose name the general taxes for the last preceding year were paid on the
Subject Territory within the proposed special service area. This notice was mailed not less
than ten (10) days prior to the time set for the public hearing. In the event taxes for the last
preceding year were not paid, the notice shall be sent to the person last listed on the tax
rolls prior to that year as the taxpayer of record.
Section 7: Objectors. That the Owner and all taxpayers of record owning taxable
real property located within Special Service Area 2022-1, were heard at the public hearing
held on March 22, 2022. That no objections were filed with the City Clerk within sixty
(60) days following the final adjournment of the public hearing objecting to the creation of
the Special Service Area 2022-1 or the levy of an annual tax in Special Service Area 2022-
1.
Section 7: Tax. That there shall be levied in such years as the corporate authorities
may hereafter determine to be appropriate, a direct annual tax that in the initial year shall
not exceed $1.10 for every $100.00 of equalized assessed value of property in Special
Service Area 2020-1 and the maximum rate of such taxes to be extended in any year within
the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the
annual cost of providing the special services described above that shall be in addition to all
other taxes permitted by law.
Ordinance No. 2022-____
Page 3
Section 8: Recording. The City Clerk shall file within 30 days of the adoption of
this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the
County Clerk of Kendall County and with the Kendall County Recorder’s Office.
Section 9: This Ordinance shall be in full force and effect upon its passage,
approval, and publication in pamphlet form as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this _____ day of ____________________, 2022.
__________________________________
City Clerk
KEN KOCH ________ DAN TRANSIER ________
ARDEN JOE PLOCHER ________ CRAIG SOLING ________
CHRIS FUNKHOUSER ________ MATT MAREK ________
SEAVER TARULIS ________ JASON PETERSON ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this _____ day of ____________________, 2022.
___________________________________
Mayor
Ordinance No. 2022-____
Page 4
EXHIBIT A
LEGAL DESCRIPTION
LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A
SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36
NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33,
TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS
DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL
COUNTY, ILLINOIS.
Permanent Tax Index Numbers: Lot
05-04-131-003
05-04-131-002
05-04-127-003
05-04-127-002
02-33-377-032
02-33-377-031
02-33-377-029
02-33-377-028
02-33-377-027
02-33-377-026
02-33-377-025
02-33-377-024
02-33-377-023
02-33-377-022
02-33-377-021
02-33-377-020
02-33-377-019
02-33-377-018
02-33-377-017
02-33-377-016
02-33-377-015
02-33-377-014
02-33-377-013
02-33-377-012
02-33-377-011
02-33-377-010
02-33-377-009
02-33-377-008
02-33-377-007
02-33-377-006
02-33-377-005
02-33-377-004
02-33-377-003
02-33-377-002
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
Ordinance No. 2022-____
Page 5
02-33-378-001
02-33-378-002
02-33-378-003
02-33-378-004
02-33-378-005
02-33-378-006
02-33-379-002
02-33-379-001
02-33-379-003
02-33-379-004
02-33-379-005
02-33-379-006
02-33-379-007
02-33-379-008
02-33-379-009
02-33-379-010
02-33-379-011
02-33-380-001
02-33-380-002
02-33-380-003
02-33-380-004
02-33-380-005
02-33-380-006
02-33-380-007
02-33-380-008
02-33-380-009
02-33-380-010
05-04-128-001
02-33-380-011
05-04-128-002
02-33-380-012
05-04-128-003
05-04-128-004
05-04-128-005
05-04-128-006
05-04-128-007
02-33-380-013
05-04-128-008
02-33-380-014
05-04-128-009
02-33-380-015
02-33-380-016
05-04-129-001
05-04-129-002
05-04-129-003
05-04-129-004
05-04-129-005
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
61
62
62
63
63
64
65
66
67
68
68
69
69
70
71
72
72
73
74
75
Ordinance No. 2022-____
Page 6
05-04-129-006
05-04-129-007
05-04-129-008
05-04-129-009
05-04-130-001
05-04-130-002
05-04-130-003
05-04-130-004
76
77
78
79
80
81
82
83
Ordinance No. 2022-____
Page 7
EXHIBIT B
MAP
Ordinance No. 2022-____
Page 8
EXHIBIT C
PUBLIC HEARING NOTICE
Notice of Hearing
United City of Yorkville, Illinois
Special Service Area Number 2022-1
Notice is Hereby Given that on March 22, 2022, at 7:00 p.m. in the United City of
Yorkville City Hall, 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by
the United City of Yorkville (the “City”) to consider forming a special service area to be
called Special Service Area 2022-1 consisting of the following described real property (the
“Subject Property) legally described as:
LOTS 1 THROUGH 83 INCLUSIVE OF KENDALLWOOD ESTATES, BEING A
SUBDIVISION OF PART OF THE NORTHWEST ¼ OF SECTION 4, TOWNSHIP 36
NORTH, RANGE 7 AND PART OF THE SOUTHWEST ¼ OF SECTION 33,
TOWNSHIP 37 NORTH, RANGE 7, EAST OF THE THIRD PRINCIPAL MERIDIAN,
ACCORDING TO THE PLAT THEREOF RECORDED DECEMBER 14, 2007 AS
DOCUMENT 200700035947, IN THE UNITED OF YORKVILLE, KENDALL
COUNTY, ILLINOIS.
Permanent Tax Index Numbers: Lot
05-04-131-003
05-04-131-002
05-04-127-003
05-04-127-002
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Ordinance No. 2022-____
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Ordinance No. 2022-____
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The approximate location of the Subject Property is just south of Van Emmon Road
and east of Route 47 in Yorkville.
The general purpose of the formation of the Special Service Area 2022-1 is to provide
special governmental services serving the Special Service Area that may include:
(1) the cleaning and dredging of storm water detention and retention ponds
and basins, drainage swales and ditches; and
(2) the maintenance and care, including erosion control of the property
surrounding such detention and retention ponds and basins, drainage
swales and ditches; and
(3) the maintenance, repair and replacement of storm sewers, drain tile,
pipes and other conduit, and appurtenant structures; and
(4) the administrative costs incurred by the City in connection with the
above (collectively, the “Services”) within the Special Service Area.
All interested persons, including all persons owing taxable real property located within
Special Service Number 2022-1 will be given an opportunity to be heard and file written
objections regarding the formation of and the boundaries of the Special Service Area and
may object to the formation of the area and the levy of taxes affecting said area.
It is proposed that to pay for such Services the City shall levy an annual tax not to exceed
$1.10 for every $100.00 of equalized assessed value of the property in the Special Service
Area to pay the annual cost of providing such Services. The proposed amount of the tax
levy for the initial year for which taxes will be levied within the special service area will
Ordinance No. 2022-____
Page 11
not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service
Area bonds will be issued.
At the hearing, all interested persons affected by the formation of such Special Service
Area, including all persons owning taxable real estate therein, will be given an opportunity
to be heard. The hearing may be adjourned by the Mayor and City Council without notice
other than a motion to be entered upon the minutes of its meeting fixing the time and place
of its adjournment.
If a petition signed by at least 51% of the electors residing within the Special Service Area
and by at least 51% of the owners of record of the land included within the boundaries of
the Special Service Area is filed with the City Clerk within sixty (60) days following the
final adjournment of the public hearing objecting to the creation of the Special Service
Area or the levy of an annual tax in the area, no such area may be created, or no such levy
may be made within the next two years.
Dated this 1st day of March 2022.
Jori Behland
City Clerk
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #2
Tracking Number
PW 2022-35
Timber Ridge (formerly Kendallwood Estates) – Street Name Change
City Council – May 24, 2022
PW – 05/17/22
Moved forward to City Council agenda.
PW 2022-35
Majority
Consideration of Street Name Change
Potential Street Name Change
Brad Sanderson Engineering
Name Department
Rally Homes has made a request to the City to rename the streets within Timber Ridge
subdivision (formerly known as Kendallwood Estates)
Current Street Name Proposed Street Name
Benjamin Street Timber Oak Lane
Cul-de-sac at the end of Benjamin Street Timber Oak Court
Buhrmaster Court Alder Court
Rodak Street Juniper Lane
Tomasik Court Ash Court
Dydyna Court Cherry Court
Bator Street Pine Road
The proposed changes have been reviewed with Kendall County GIS.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Krysti Barksdale-Noble, Community Development Director
Date: April 7, 2022
Subject: Timber Ridge (formerly Kendallwood Estates) – Street Name Change
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E Van Emmon St
VAN EMMON RD
SCHOOLHOUSE RD TIMBEROAKLNDEER STPINER D
A LD E R C T
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D EER S T CHERRYC T
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38
Copyright nearmap 2015
WalshEngineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
TIMBER RIDGEADDRESSLOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
MARCH 2022
YO2130
YO2130_ Kendall Wood Estates Fire Flow.MXD
H:\GIS\PUBLIC\YORKVILLE\2021\
MJT
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
630-553-4350 ³
800 0400 Feet
JUNIPER CT
TIMBER OAK CT
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #3
Tracking Number
PW 2022-40
Prairie Pointe Parking Lot Improvements
City Council – May 24, 2022
PW – 05/17/22
Moved forward to City Council agenda.
PW 2022-40
Majority
Consideration of Contract Award
Prairie Pointe Parking Lot Improvements – Recommendation to Award
Brad Sanderson Engineering
Name Department
Bids were received, opened, and tabulated for work to be done for the Prairie Pointe Parking Lot
Improvements at 11:00 a.m., May 10, 2022. Representatives of contractors bidding the project,
the City and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record. The low bid was below our engineer’s estimate and
within the FY2023 budget.
We recommend the acceptance of the Bid and approval of award be made to the low bidder,
Abbey Paving Co, Inc. 1949 County Line Road Aurora, IL 60502 in the total amount of
$365,542.25.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Shanel Gayle, Purchasing Manager
Date: May 10, 2022
Subject: Prairie Pointe Parking Lot Improvements
Page 1 of 1BID TABULATIONENGINEER'S ESTIMATEGENEVA CONSTRUCTION CO.BUILDERS PAVING LLCBIDS RECEIVED 11:00 A.M. 05/10/2022 52 Wheeler RoadP.O. BOX 9984401 Roosevelt RoadSugar Grove, IL 60554AURORA,ILHillside, IL 60162TOTAL BID$464,976.00$388,848.50NO BIDBID BOND N/AXN/ASIGNED BID N/AXN/ABID TABULATIOND. CONSTRUCTION, INC.MANEVAL CONSTRUCTIONBIDS RECEIVED 11:00 A.M. 05/10/2022 1488 S. Broadway St.28090 W. Concrete DriveCoal City, IL 60416Ingleside, IL 60041ABBEY PAVING CO, INC. 1949 County Line Road Aurora, IL 60502TOTAL BID$430,511.00NO BID365,542.25BID BOND XN/AXSIGNED BID XN/AXBID SUMMARYPRAIRIE POINTE PARKING LOT IMPROVEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #4
Tracking Number
PW 2022-41
Public Works Facility Interim Phase Space Needs
City Council – May 24, 2022
PW – 05/17/22
Moved forward to City Council agenda.
PW 2022-41
Majority
Approval
Bart Olson Administration
Name Department
Summary
Consideration of a professional services agreement with Kluber, Inc. for space needs
planning and analysis for the new Public Works building.
Background
This item was last discussed in late 2021, when the City Council reviewed a space needs
analysis and presentation from Kluber related to the City’s Public Works building. A few City
Council members at that time had expressed interest in diving further into the plans to more
tightly control the budget and initial buildout. Staff has provided a proposal from Kluber to do
that work, as well as provide for a site-specific analysis for whenever the City identifies a
property for the Public Works building. Chris Hansen, Architect with Kluber, will be present at
the meeting to answer questions.
The attached agreement contains a $17,600 fee for Kluber’s work on various items under
the scope (page 1) which will satisfy the City’s wishes to further tailor the Public Works
building. This study will also allow us to transition more easily into a design contract in the
future (procurement method and consultant selection TBD).
Recommendation
While this agreement cost is less than the threshold for City Council approval, the City
already contracted with Kluber recently and this new contract would put the aggregate spend
with this vendor above $25,000 within a 12-month period. Thus, we recommend City Council
approval of this agreement.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: May 11, 2022
Subject: Interim phase space needs, Public Works building
Resolution No. 2022-____
Page 1
Resolution No. 2022-______
A RESOLUTION APPROVING A PROFESSIONAL DESIGN SERVICE
AGREEMENT WITH KLUBER, INC.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has determined that a new public works building is necessitated due
to the growing population and the resulting increase in the duties and responsibilities of its Public
Works Department; and,
WHEREAS, before proceeding with a new facility, the City has determined that a space
needs planning and analysis should be performed to assess the building size, the design and
potential costs for such a facility; and,
WHEREAS, Kluber, Inc. of Aurora, Illinois, has performed other professional design
services for the City and is prepared to perform these additional services relating to the
requirements for a new public works facility all as set forth in the Amendment to the Professional
Services Agreement attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the Amendment to the Professional Services Agreement by and between
the United City of Yorkville and Kluber, Inc., in an amount of $17,600.00 attached hereto and
made a part hereof by this reference and is hereby approved and the Mayor and City Clerk are
hereby authorized to execute said Contract on behalf of the United City of Yorkville.
Section 2. That this Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Resolution No. 2022-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #5
Tracking Number
PW 2022-42
Vehicle and Equipment Purchase
City Council – May 24, 222
PW – 05/17/22
Moved forward to City Council agenda.
PW 2022-42
Majority
Approval
Proposed purchase of tractor and utility vehicle. Trade in of tractor.
Eric Dhuse Public Works
Name Department
Summary
Below please find a list of vehicles that PW is proposing to purchase, and a list of
vehicles and equipment that PW is proposing to dispose of.
Background
As part of the budgeting process, Public Works was asked to submit a list of vehicles and
equipment for purchasing in the upcoming budget year. This year the list was made up of:
Single Axle Dump Truck - $240,000
Leaf Vacuum - $110,000
One Ton Pickup (2) - $110,000
Tractor - $95,000
UTV - $15,000
Sealcoat Machine - $60,000
Striping Machine - $8500
Transit Van (2) Water Dept. $80,000
F250 Pickup Sewer Dept. $48,000
At this time, we are working on obtaining bids or quotes for all the vehicles and
equipment, but we have only received to quotes back at this time for the tractor and utility
vehicle.
Proposed Tractor Purchase
This tractor will be used to mow ditches and large right of way areas. It is a 100
horsepower tractor which is a significant increase in power over the old unit. This increase in
horsepower will give us the option to purchase a boom mower in the future as well as giving us
increased power to pull our batwing mower. Our current tractor struggled at times pulling our
mower, it was right at the minimum horsepower needed run that piece of equipment. When the
grass got thick or tall, we would have to slow down to a crawl and sometimes mow the area
twice to get it all cut evenly. This tractor will also have 4 wheel drive which our current tractor
does not. This will allow us to use this tractor for snow removal if needed. I would envision
using this tractor in parking lots, such as new city hall behind the fence, with a 10’ snow pusher
on the front. With the independent brakes, and a 10’ snow pusher, this is a much more efficient
snow mover in a parking lot. Lastly, this tractor is large enough and powerful enough to use
with a boom mower. A boom mower mounts on the rear or under the middle of the tractor and
has a jointed arm with a rotary mower attached to it. It allows you to reach out, in our case 15-
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Date: May 2, 2022
Subject: PW Vehicle & Equipment Purchases and Disposal of Property
20’, and mow uneven areas such as the bottoms of steep ditches, it will clear brush and small
branches as well all while sitting on level ground which is a tremendous safety improvement.
The boom mower will also let us mow behind guardrails, over the sides of bridge embankments,
and along creeks such as the Rob Roy at the west end of Fox Hill.
Trade in of Current Tractor
Our current tractor is a 2012 Kubota M7040F with a loader bucket. This tractor has
served its purpose but was never the tractor we thought it was going to be. The tractor was
capable of pulling our 10’ batwing mower, but just barely. It was not quite big enough to load
trucks with material, it does not have 4 wheel drive, and you cannot spread the axles out wide
enough to make a stable stance for mowing steep ditches safely. When we purchased this tractor
in 2013, we bought what we could, not what was truly needed. After 10 years of service, it is
time to upgrade to the tractor we should have purchased in the first place.
Proposed UTV purchase
We are proposing a new John Deere gator to replace our current gator that I believe was
purchased in the late 1990’s. Our current unit has been a reliable unit, but it is old and tired and
needs to be replaced. I do not think it has any trade in value, so we will keep our current unit for
a spare for PW and Parks. If we find it does not have any use as a spare, staff will bring for a
recommendation to dispose at that time.
Below please find a cost break down of the tractor and utility vehicle.
Tractor
Budgeted - $95,000
Quoted - $83,326
Balance - $11,674
Trade in budgeted - $40,000
Trade in quoted - $24,000
Difference $16,000
Balance $4,326
UTV
Budgeted - $15,000
UTV Quote - $11,385
Difference $3,615
Ending Balance $711
I am not worried about the small negative impact to the overall budget, we will more than
make up for that with the sale of other vehicles later this year.
The reason for the discrepancy in the budgeted price and trade in price of the tractor is
that I started gathering information last November, since that time the used market has cooled
down slightly, prices are not where they were last fall for small utility tractors. I also was
conservative with the new tractor price because the salesmen couldn’t give an exact answer so
far out from the time of the actual purchase.
To make sure we were getting a fair price for the trade in, I contacted a nationwide
equipment auction service to ask them if they were interested in selling it for us at an upcoming
auction. They also told me that the tractor was worth somewhere in the $20,000-$25,000 range,
and they take a 10% commission. This tells me that our vendor was being honest with the trade
in price.
Both of these purchases are from Sourcewell contracts and both have been budgeted for
purchase in the FY 23 budget.
Recommendation
I recommend approval of the purchase of the John Deere 6120E tractor as specified from AHW,
LLC in the amount of $83,326.33
I recommend the purchase of the John Deere Gator HPX615E as specified from AHW, LLC in
the amount of $11,385.85
I recommend the trade in of a 2012 Kubota M7040F, as is, to AHW, LLC in the amount of
$24,000.
Resolution No. 2022-____
Page 1
Resolution No. 2022-___
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, ILLINOIS,
AUTHORIZING THE PURCHASE OF A CAB TRACTOR AND A UTILITY VEHICLE AND
TRADE-IN OF A 2012 TRACTOR
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non
home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the
laws of the State; and,
WHEREAS, pursuant to the Governmental Purchasing Act, 30 ILCS 525/1 et. seq. (the “Act”), the
City determined it to be in its best interests to purchase a John Deere 6120E Cab Tractor and a John Deere
Gator HPX615E, and to trade-in the City’s 2012 Kubota M7040 through Sourcewell, a national purchasing
cooperative; and,
WHEREAS, after completion of the competitive procuring process as required by the Act, the
State of Illinois recommended AHW, LLC of Elburn, Illinois, as the lowest responsible bidder; and,
WHEREAS, the Mayor and City Council have determined that it is in the best interest of the City
to approve the purchase a John Deere 6120E Cab Tractor and a John Deere Gator HPX615E, and trade-in
the City’s 2012 Kubota tractor from AHW, LLC of Elburn, Illinois.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois:
Section 1: That the purchase of a John Deere 6120E tractor at a cost of $83,326.33 and the purchase
of a John Deere Gator HPX615E at a cost of $11,385.85 from AHW, LLC of Elburn, Illinois is hereby
approved and the trade-in of the City’s 2012 Kubota M7040 for $24,000 to AHW, LLC of Elburn, Illinois
is hereby approved and the Director of Public Works is hereby authorized to execute the Purchase Orders
for these transactions on behalf of the City.
Section 2: Each section, clause and provision of this Resolution shall be considered as separable,
and the invalidity of one or more shall not have any effect upon the validity of other sections, clauses or
provision of this Resolution.
Section 3: This Resolution shall be in full force and effect upon its passage and approval as
provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
Resolution No. 2022-____
Page 2
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
If information is not included, the Purchase Order or Letter of Intent
will be returned.
Vendor: Deere & Company
2000 John Deere Run
Cary, NC 27513
Signature
Shipping address
Billing address
Billing email address
Quotes are valid for 30 days from the creation date of the quote OR until the contract expires.
A Purchase Order or Letter of Intent is required for all orders.
To expedite the delivery of equipment, the below information must be included
on your Purchase Order or Letter of Intent.
George Ohara
AHW LLC
559 South Main
Elburn,IL 60119
Tel: 630-365-6020
Fax: 630-365-6101
Email:gohara@ahwllc.com
For any questions, please contact:
The John Deere Government Sales Team
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
AHW LLC
559 South Main
Elburn, IL 60119
630-365-6020
dlelburn@ahwllc.com
Confidential
Salesperson : X ______________Accepted By : X ______________
Quote Summary
Prepared For:
Eric Dhuse
UNITED CITY OF YORKVILLE
Eric Dhuse
800 GAME FARM RD
YORKVILLE, IL 60560
Business: 630-553-4370
edhuse@yorkville.il.us
Delivering Dealer:
AHW LLC
George Ohara
559 South Main
Elburn, IL 60119
Phone: 630-365-6020
gohara@ahwllc.com
Quote ID:26534572
22 April 2022
22 April 2022
Created On:
Last Modified On:
Expiration Date:23 May 2022
Equipment Summary Suggested List Selling Price Qty Extended
JOHN DEERE GATOR™HPX615E
(Model Year 2022)
$ 13,094.01 $ 11,260.85 X 1 =$ 11,260.85
Customer Delivery Charge -
Commercial & Utility
$ 125.00 X 1 =$ 125.00
Contract: Sourcewell Grounds Maintenance 031121-DAC (PG NB CG 70)
Price Effective Date: April 21, 2022
Sub Total $ 11,385.85
Equipment Total $ 11,385.85
* Includes Fees and Non-contract items Quote Summary
Equipment Total $ 11,385.85
Trade In
SubTotal $ 11,385.85
Est. Service
Agreement Tax
$ 0.00
Total $ 11,385.85
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 11,385.85
Quote Id: 26534572 Customer Name:UNITED CITY OF YORKVILLE
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
AHW LLC
559 South Main
Elburn, IL 60119
630-365-6020
dlelburn@ahwllc.com
JOHN DEERE GATOR™HPX615E (Model Year 2022)
Hours:
Stock Number:
Contract:Sourcewell Grounds Maintenance 031121-DAC
(PG NB CG 70)
Price Effective Date:April 21, 2022
Suggested List *
$ 13,094.01
Selling Price *
$ 11,260.85
* Price per item - includes Fees and Non-contract items
Code Description Qty List Price Discount%Discount
Amount
Contract
Price
Extended
Contract
Price
57G6M GATOR™HPX615E (Model
Year 2022)
1 $ 11,899.00 14.00 $ 1,665.86 $ 10,233.14 $ 10,233.14
Standard Options - Per Unit
001A US/Canada 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
0505 Build To Order 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
1011 High-Performance All-
Purpose (HPAP) Tires
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2006 Bench Seat Yellow 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
2350 Park Position in
Transmission
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
3003 Cargo Box with Spray In
Liner, Brake and Tail Lights
1 $ 490.00 14.00 $ 68.60 $ 421.40 $ 421.40
3120 Cargo Box Manual Lift with
Prop Rod
1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
4000 OPS with Nets 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
4030 Black Poly Roof 1 $ 506.00 14.00 $ 70.84 $ 435.16 $ 435.16
4249 Less Front Brush Guard 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00
Standard Options Total $ 996.00 $ 139.44 $ 856.56 $ 856.56
Dealer Attachments/Non-Contract/Open Market
BM26583 Seat-Belt Comfort Strap (2)1 $ 107.00 14.00 $ 14.98 $ 92.02 $ 92.02
BUC10608 Front Turn Signal Light Kit 1 $ 92.01 14.00 $ 12.88 $ 79.13 $ 79.13
Dealer Attachments Total $ 199.01 $ 27.86 $ 171.15 $ 171.15
Value Added Services
Customer Delivery Charge -
Commercial & Utility
1 $ 125.00 $ 125.00 $ 125.00
Value Added Services
Total
$ 125.00 $ 125.00 $ 125.00
Total Selling Price $ 13,094.01 $ 1,833.16 $ 11,260.85 $ 11,385.85
Quote Id: 26534572 Customer Name:UNITED CITY OF YORKVILLE
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
AHW LLC
559 South Main
Elburn, IL 60119
630-365-6020
dlelburn@ahwllc.com
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
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Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #6a
Tracking Number
CC 2021-04a
Prairie Point Change Order 01 – Natural Gas HVAC Units
City Council – May 24, 2022
CC – 03/08/22
Approved a resolution for a renovation
agreement with Lite Construction Inc
CC 2021-04a
Majority
Approval
Bart Olson Administration
Name Department
Summary
Change Order 01 to install natural gas roof top units and gas lines.
Background
Last year the City Council requested staff to obtain bids for the renovation of the Prairie Point Building.
The renovation contract was awarded to Lite Construction at the March 8, 2022 Council meeting. Part of
the process included an alternate bid of replace the three existing electric HVAC units on the building.
The alternate bid was also approved by the Council, but a request was made for staff to look into
installing a natural gas line, and replacing changing the new units from electric to natural gas.
Staff worked with the Cordogan Clark and Lite Construction, to provide a proposal for this work. The
total cost for the change order is $61,477.00, which includes three natural gas units, gas piping from the
end of Nicor’s line, painting of the gas line, and Lite Construction’s markup.
During the March 8, 2022, staff provided an updated project budget, which included a line item for this
work, and was listed at $62,000.00
Recommendations
Staff recommends the review and approval of Lite Constructions Change Order 01 in the amount of
$61,477.00.
Attachments
Exhibit A – Lite Construction Change Order 01
Memorandum
To: City Council
From: Steve Raasch, Facilities Manager
CC: Bart Olson, City Administrator, Erin Willrett, Assistant City Administrator
Date: May 24, 2022
Subject: Prairie Point Change Order 01 – Natural Gas HVAC Units
Resolution No. 2022-____
Page 1
Resolution No. 2022-______
A RESOLUTION APPROVING THE INSTALLATION OF NATURAL GAS HVAC UNITS
AT 651 PRAIRIE POINTE DRIVE, YORKVILLE, ILLINOIS
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City acquired the building and property commonly known as 651 Prairie
Pointe Drive for the purpose of repurposing the building as the new Yorkville City Hall and the
headquarters of the Yorkville Police Department (the “Project”); and,
WHEREAS, the City issued a Request for Proposals to construct the Project and after
review and evaluation of submittals from several firms, the City entered into an agreement with
Lite Construction of Montgomery, Illinois; and,
WHEREAS, the agreement, as approved by the City with Lite Construction, included the
replacement of three (3) roof top HVAC electric units to service the building; however, the City
Council requested the staff to investigate the use of natural gas roof top HVAC units and the
necessary installation of gas lines as an alternative; and,
WHEREAS, Lite Construction has proposed a change order to the original bid for the
installation of gas lines and use of gas roof top HVAC units at a cost of $61,477.00 as itemized on
Change Order 1R1 attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. That Change Order 1R1 from Lite Construction in the amount of $61,477.00
providing for the installation of gas lines and three (3) gas fired rooftop HVAC units is hereby
approved.
Resolution No. 2022-____
Page 2
Section 2. That this Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Have a question or comment about this agenda item?
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Title:
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Council Action Previously Taken:
Date of Action: Action Taken:
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If new information is available at the time of the meeting, then a discussion will be held.
Reviewed By:
Legal
Finance
Engineer
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Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #7
Tracking Number
CC 2021-38
Water Study Update
City Council – May 24, 2022
None
Informational
Bart Olson Administration
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Reviewed By:
Legal
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Agenda Item Number
Mayor’s Report #8
Tracking Number
CC 2022-24
Collective Bargaining Agreement between Yorkville Patrol Officers and the City
City Council – May 24, 2022
Majority
Approval
Bart Olson Administration
Name Department
Summary
Approval of a collective bargaining agreement between the City and the Fraternal Order of
Police governing the patrol officers employed by the City during the period from May 1, 2023 – April
30, 2027
Background
The last collective bargaining agreement between the City and the Patrol Officers employees was
approved in 2020 for three years (May 1, 2020 – April 30, 2023). The city has been involved in good
faith negotiations for a new agreement and the outcomes are attached in a clean and track changes
documents.
In general, the bulk of the negotiations were changes in wages. The summary of the changes are:
1. Term/Termination (Article 17)
a. This contract has a proposed term of 4 years from May 1, 2023 – April 30, 2027.
2. New Section – Detective and School Resource Officer Stipend (Section 6.6)
a. This new section reflects an annual stipend of $1,800 spread through each pay period for
a detective and/or a school resource officer.
3. Annual Salary Rates (Appendix B)
a. This salary rates are outlined in the appendix to reflect a 3% increase each year of the
contract.
Recommendation
Staff recommends approval of the collective bargaining agreement between the City and the
Fraternal Order of Police governing the patrol officers during the period from May 1, 2023 – April 30,
2027.
Memorandum
To: City Council
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator; James Jensen Chief of Police
Date: May 24, 2022
Subject: Collective Bargaining Agreement with FOP Patrol (Police)
4821-5277-8437.v1
ILLINOIS FOP
LABOR COUNCIL
and
THE UNITED CITY
OF YORKVILLE
Patrol Officers
May 1, 2020 May 1, 2023– April 30, 2023
April 30, 2027
Springfield - Phone: 217-698-9433 / Fax: 217-698-9487
Western Springs - Phone: 708-784-1010 / Fax: 708-784-0058
Web Address: www.fop.org
24-hour Critical Incident Hot Line: 877-IFOP911
Formatted: Height: Exactly 0.56"
i
TABLE OF CONTENTS
ARTICLE 1 - RECOGNITION ................................................................................................... 1
ARTICLE 2 - COUNCIL SECURITY ....................................................................................... 1
Section 2.1 Dues Check Off .............................................................................................. 1
Section 2.2 Council Indemnification ............................................................................... 1
ARTICLE 3 - GRIEVANCE PROCEDURE ............................................................................. 1
Section 3.1 Definition ........................................................................................................ 1
Section 3.2 Grievance Procedure ..................................................................................... 1
Section 3.3 Arbitration ..................................................................................................... 2
ARTICLE 4 - MANAGEMENT RIGHTS ................................................................................. 3
ARTICLE 5 - NO STRIKE-NO LOCKOUT ............................................................................. 3
ARTICLE 6 - WAGES ................................................................................................................. 3
Section 6.1 Wages Rates ................................................................................................... 3
Section 6.2 Section 6.2 Longevity Pay ............................................................................. 3
Section 6.3 Section 6.3 Canine Officer Eligibility and Stipend ..................................... 4
Section 6.4 Field Training Officer (FTO) Compensation.............................................. 4
Section 6.5 On-Call Pay .................................................................................................... 4
Section 6.6 Detective & School Resource Officer Stipend………………………………..4
ARTICLE 7 - HOURS OF WORK AND OVERTIME ............................................................ 4
Section 7.1 Application of Article .................................................................................... 4
Section 7.2 Normal Workdays, Workweek................................................................... 54
Section 7.3 Overtime Pay ............................................................................................... 54
Section 7.4 Overtime Allocation ...................................................................................... 5
Section 7.5 Break Periods ................................................................................................. 5
Section 7.6 Compensatory Time ...................................................................................... 5
Section 7.7 Call-Back Pay............................................................................................... 65
Section 7.8 Off-Duty Court Time .................................................................................. 65
Section 7.9 Switching Days Off ........................................................................................ 6
Section 7.10 Training ........................................................................................................ 6
Section 7.11 Work Cycle................................................................................................... 6
Section 7.12 Training Reimbursement .......................................................................... 76
ARTICLE 8 - VACATIONS ........................................................................................................ 7
Section 8.1 Paid Vacations ............................................................................................... 7
Section 8.2 Vacation Pay .................................................................................................. 7
Section 8.3 Vacation Scheduling ...................................................................................... 7
Section 8.4 Vacation Carryover ..................................................................................... 78
Section 8.5 Termination of Employment ........................................................................ 8
ARTICLE 9 - HOLIDAYS ........................................................................................................... 8
Section 9.1 Holidays .......................................................................................................... 8
Formatted: Body Text, Tab stops: Not at 6.49"
Formatted: Font: (Default) Times New Roman, 12 pt, Bold,
Check spelling and grammar
ii
Section 9.2 Holiday Pay .................................................................................................... 8
Section 9.3 Floating Holidays ......................................................................................... 89
ARTICLE 10 - SICK LEAVE ................................................................................................... 89
Section 10.1 Purpose Allowance and Accumulation .................................................... 89
Section 10.2 Medical Examination .................................................................................. 9
Section 10.3 Sick Leave Utilization.................................................................................. 9
Section 10.4 Unused Sick Leave ....................................................................................... 9
ARTICLE 11 - OTHER LEAVES OF ABSENCE ................................................................ 910
Section 11.1 Unpaid Discretionary Leaves ................................................................. 910
Section 11.2 Emergency Time Off ................................................................................. 10
Section 11.3 Bereavement Pay ....................................................................................... 10
Section 11.4 Family & Medical Leave Act of 1993 ...................................................... 10
ARTICLE 12 - OTHER BENEFITS ..................................................................................... 1011
Section 12.1 Uniform .................................................................................................. 1011
Section 12.2 Drug and Alcohol Testing ..................................................................... 1011
Section 12.3 On-the-Job Injury ................................................................................. 1112
Section 12.4 Peace Officer’s Disciplinary Act .......................................................... 1112
Section 12.5 Health Maintenance Physical ................................................................... 12
Section 12.6 Officer-In-Charge Pay .............................................................................. 12
Section 12.7 Educational Assistance Program ............................................................. 12
Section 12.8 Union Days ................................................................................................. 13
ARTICLE 13 - INSURANCE .................................................................................................... 13
Section 13.1 Medical Insurance ..................................................................................... 13
Section 13.2 Life, Dental and Vision Coverage ............................................................ 14
Section 13.3 Opt-Out Incentive ...................................................................................... 14
ARTICLE 14 - SENIORITY, LAYOFF AND RECALL ........................................................ 14
Section 14.1 Definition of Seniority ............................................................................... 14
Section 14.2 Seniority List .............................................................................................. 14
Section 14.3 Probationary Period .............................................................................. 1415
Section 14.4 Layoff .......................................................................................................... 15
Section 14.5 Recall .......................................................................................................... 15
Section 14.6 Termination of Seniority ........................................................................... 15
Section 14.7 Effects of Layoff ......................................................................................... 16
ARTICLE 15 - AUTHORITY OF THE POLICE AND FIRE COMMISSION ................... 16
ARTICLE 16 - ENTIRE AGREEMENT ............................................................................. 1617
ARTICLE 17 - TERMINATION .............................................................................................. 17
APPENDIX A DUES AUTHORIZATION FORM ................................................................. 19
APPENDIX B ANNUAL SALARY RATES: PATROL OFFICERS ................................... 20
APPENDIX C - CANINE OFFICER AGREEMENT ............................................................. 22
iii
SIDE LETTER OF UNDERSTANDING ................................................................................. 23
1
AGREEMENT between the UNITED CITY OF YORKVILLE, ILLINOIS (hereinafter called the
“City”) and ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL/YORKVILLE
PATROLMAN UNIT (hereinafter called the “Council”).
ARTICLE 1 - RECOGNITION
The City recognizes the Council as the sole and exclusive collective bargaining representative for
the purpose of establishing wages, hours of work and other conditions of employment for all full-
time sworn patrol officers, but excluding Chief of Police, lieutenants, sergeants and all other
employees of the Police Department and the City.
ARTICLE 2 - COUNCIL SECURITY
Section 2.1 Dues Check Off
The City will deduct from the first paycheck each month the uniform, regular monthly Council
dues for each employee in the bargaining unit who has filed with the City a voluntary dues check
off authorization. The form of check off shall be as set forth in Appendix A attached hereto. If a
conflict exists between the check off form and this Article, the terms of this Article control. Dues
shall be remitted to the Council by the 15th day of the month following deduction.
Section 2.2 Council Indemnification
The Council shall indemnify, defend and save the City harmless against any and all claims,
demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall
arise out of or by reason of action taken or not taken by the City in complying with the provisions
of this Article. If an improper deduction is made, the Council shall refund directly to the employee
any such amount.
ARTICLE 3 - GRIEVANCE PROCEDURE
Section 3.1 Definition
A “grievance” is defined as a difference of opinion raised by an employee or the Council against
the City involving the interpretation or application of, or compliance with, the provisions of this
Agreement, except disciplinary suspensions and terminations, at the election of the covered
member, can be appealed through the Labor Agreement’s Grievance Procedure or the City Board
of Fire and Police Commission, but not both. The parties have negotiated an alternative procedure
based upon the grievance and arbitration provisions of this Agreement, and the foregoing
provisions with respect to the appeal and review of disciplinary action or discharge decisions shall
be in lieu of, and shall expressly supersede and preempt, any provisions that might otherwise be
the Rules and Regulations of the City’s Board of Fire and Police Commissioners.
Section 3.2 Grievance Procedure
Recognizing that grievances should be raised and settled promptly, a grievance must be raised
within fifteen (15) calendar days of the occurrence of the event giving rise to the grievance, or
2
within fifteen (15) days after the Council or employee, through the use of reasonable diligence,
could have obtained knowledge of the occurrence of the event first giving rise to the grievance. A
grievance shall be processed as follows:
STEP 1: Verbal to immediate Supervisor: By discussion between the employee, accompanied by
one Council Officer if the employee so desires, and his immediate supervisor (sergeant or Deputy
Chief as the case may be). The immediate supervisor shall answer verbally within seven (7)
calendar days of this discussion.
STEP 2: Appeal to Chief: If the grievance is not settled in Step 1, the Council may, within seven
(7) calendar days following receipt of the immediate supervisor’s answer, or when an answer was
due, file a written grievance with the Chief of Police signed by the employee and one Council
Officer setting forth the nature of the grievance and the contract provision(s) involved. The
grievant and a Council representative and the Chief will discuss the grievance at a mutually
agreeable time. If no agreement is reached in such discussion, the Chief will give his answer in
writing within seven (7) calendar days of the discussion.
Section 3.3 Arbitration
If the grievance is not settled in Step 2 and the Council wishes to appeal the grievance, the Council
may refer the grievance to arbitration within thirty (30) calendar days of receipt of the Chief’s
written answer.
(a) The parties shall attempt to agree upon an arbitrator after receipt of the notice of referral. In the
event the parties are unable to agree upon the arbitrator, the parties shall jointly request the Federal
Mediation and Conciliation Service to submit a panel of five (5) arbitrators. Each party retains the
right to reject one panel in its entirety and request that a new panel be submitted.
The parties shall alternately strike names from the panel and the person remaining shall be the
arbitrator.
(b) The arbitrator shall be notified of his selection and shall be requested to set a time and place
for the hearing, subject to the availability of Council and City representatives.
(c) The arbitrator shall submit his decision in writing within thirty (30) calendar days following
the close of the hearing or the submission of briefs by the parties, whichever is later.
(d) The fees and expenses of the arbitrator and the cost of a written transcript, if any, shall be
divided equally between the City and the Council; provided, however, that each party shall be
responsible for compensating its own representatives and witnesses.
(e) The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the
provisions of this Agreement. Any decision or award of the arbitrator shall be final and binding
upon the City, the Council and the employees covered by this Agreement.
3
ARTICLE 4 - MANAGEMENT RIGHTS
The City retains all traditional rights to manage and direct the affairs of the City in all of its various
aspects and to manage and direct its employees, including; but not limited to, the following: to
plan, direct, control and determine all the operations and services of the City; to supervise and
direct the working forces; to establish the qualifications for employment and to employ employees;
to schedule and assign work; to establish work standards and, from time to time, to change those
standards; to assign overtime; to determine the methods, means, organization and number of
personnel; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate
employees; to discipline, suspend and discharge employees for just cause (probationary employees
without cause); to change or eliminate existing methods, equipment or facilities; to establish,
implement and maintain an effective internal control program; to determine the overall budget;
and to carry out the mission of the City provided, however, that the exercise of any of the above
rights shall not conflict with any of the express written provisions of this Agreement.
ARTICLE 5 - NO STRIKE-NO LOCKOUT
No employees covered by this Agreement shall engage in, induce or encourage any strike, work
stoppage, slowdown, or withholding of services. The Council agrees that neither it nor any of its
members or agents will call, institute, authorize, participate in, sanction, or ratify any strike, work
stoppage, slowdown, or withholding of services, during the term of this Agreement. The City will
not lock out any employees during the term of this Agreement as a result of a labor dispute with
the Council, or for any cause whatsoever, it being the intent of the parties that the employees not
strike or “slowdown” and that the City not lock out any employees.
ARTICLE 6 - WAGES
Section 6.1 Wages Rates
The City will place a new hire on the Associate Degree or Bachelor Degree pay scale, Appendix
“B”, based upon its review of academic records and provided that any post-secondary work is from
an institution accredited by North Central or a similar accreditation agency acceptable to the City.
The City may hire a new officer with prior law enforcement experience at a higher pay step on
Appendix B, not to exceed the “after 2 years” step, provided any such step placement shall not
affect the probationary period of a new hire. Step movement shall be on an employee’s anniversary
date of hire.
Section 6.2 Section 6.2 Longevity Pay
As part of their regular compensation and in addition to the wage rates set forth in Appendix B,
employees shall receive an annual longevity pay stipend as follows:
Years of Service Longevity Pay
After 6 years but less than 9 years $ 750
After 9 years but less than 14 years $1,000
After 14 years but less than 20 years $1,500
After 20 years $2,000
4
Section 6.3 Section 6.3 Canine Officer Eligibility and Stipend
In the event the City, in the exercise of its sole discretion, elects to establish or maintain a canine
program, the parties agree that to be eligible for assignment by the Police Chief to the position of
Canine Officer, an employee shall sign the Canine Officer Agreement, attached hereto as
Appendix C, and incorporated herein by reference. Nothing herein shall obligate the City to create
or maintain such a program. Officers assigned to the position of Canine Officer shall also receive,
while so assigned, a stipend equivalent to $1,500 per fiscal year during the term of this Agreement,
to be paid at a rate of 1/26th per pay period during such assignment. The City will pay out of
pocket costs affiliated with the care, equipment and feeding of the dog. The City will also pay the
cost of kenneling the dog when the assigned Canine Officer is out of town.
Section 6.4 Field Training Officer (FTO) Compensation
For each shift that an Officer is assigned by their supervisor as a “Field Training Officer” (FTO),
the officer shall be paid one (1) hour of compensation at his/her regular overtime hourly rate. To
be eligible for this FTO Stipend, the officer assigned to serve as FTO must have timely submitted
a Daily Observation Report (“DOR”) that reflects the relevant events and circumstances which
arose during the shift.
Section 6.5 On-Call Pay
Detectives and Evidence Technicians designated as “On-Call” by their supervisor for an entire
week shall be paid $75.00 dollars. Officers have the option to decline to be “On-Call” for Evidence
Technician for each six (6) month period. It is agreed by both parties that Officers designated as
on-call are expected to be available for work during non-scheduled hours and that failure to
respond to or rejection of a call-in may result in discipline, at the discretion of the City.
Section 6.6 Detective and School Resource Officer Stipend
In the event the Police Chief, or designee, appoints a bargaining unit employee to serve in the
specialty position designated below, then such employee shall be eligible for a specialty
bonus/stipend if he/she is serving in the specialty position for any duration on a permanent or
temporary basis. Such employee shall receive:
Detective: $1,800 Annually (Spread out throughout each pay period)
School Resource Officer: $1,800 Annually (Spread out throughout each pay period)
ARTICLE 7 - HOURS OF WORK AND OVERTIME
Section 7.1 Application of Article
This Article shall define the workweek and serve as a basis for calculating overtime payments.
Nothing in this Agreement shall be construed as a guarantee of hours of work per day or per week.
Formatted: Heading 2
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Section 7.2 Normal Workdays, Workweek
The shifts, workdays and hours to which employees are assigned shall be stated on an annual
Departmental work schedule. The normal workday shall begin with a ten (10) minute roll call prior
to the beginning of the work shift and shall include a paid forty-five (45) minute off-duty lunch
break. Should it be necessary in the interest of efficient operations to alter shift starting or ending
times or establish a different workday or workweek, the City will provide notice of such change
to the individuals affected.
Section 7.3 Overtime Pay
When police officers are ordered to report for work which is in addition to the employee’s normal
work schedule, the employee shall be paid time and one-half the employee’s regular straight-time
rate for all such hours of overtime. For the purpose of calculating overtime, all compensated hours
shall be considered as hours worked. The hourly rate for overtime purposes shall be determined
by dividing the annual salary by 2,080. Overtime shall be computed to the nearest one-quarter
hour.
Section 7.4 Overtime Allocation
The Department will establish an overtime list based on seniority (most senior to least senior). The
list will include all non-probationary employees who wish to be added to the list. The Supervisor
in charge of filling the overtime shift (partial or full), will make the appropriate phone calls based
on this list. The first phone call will be made to the most senior employee on the list and if that
employee either does not respond or declines, the second person will be called and continue down
the list until the shift is filled. If no full-time employees accept the shift, only then can the shift be
opened to either Supervisors or part-time employees.
Section 7.5 Break Periods
Employees shall receive a paid forty-five (45) minute off-duty lunch period and a ten (10) minute
break during the first half of the shift and a ten (10) minute break during the second half of the
shift. Breaks will be scheduled by the Department so as not to interfere with Department work. If
an employee is called to duty while on a lunch break, then such employee shall be entitled to his
forty-five (45) minute off-duty lunch break later on during his shift. If the work load does not allow
an officer to take a lunch break before the end of his shift, then he shall be paid for overtime for
his forty-five (45) minute off-duty lunch break. Such lunch breaks shall not be unreasonably
denied.
Section 7.6 Compensatory Time
Employees who are entitled to time and one-half overtime pay under this Agreement may elect
compensatory time at time and one-half, in lieu of pay, to a maximum of two hundred forty (240)
hours’ compensatory time by giving advance notice to the Police Department. An employee with
accrued compensatory time may make advance request for time off and time off will be approved
by the Police Department based upon Departmental needs. At termination, all accumulated
compensatory time must be paid in full in cash.
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Section 7.7 Call-Back Pay
An employee covered by this Agreement who is called back to work after having left work shall
receive a minimum of two (2) hours’ work at time and one-half rates. A call back is defined as an
assignment of work which does not immediately precede or follow an employee’s regularly
scheduled work hours.
Section 7.8 Off-Duty Court Time
When an employee is required to spend off-duty time in court on behalf of the City (including
subpoena for deposition for work-related testimony), the employee will receive time and one-half
for all hours worked, with a minimum pay guarantee of three (3) hours’ pay at time and one-half.
Section 7.9 Switching Days Off
With at least seven (7) days’ notice, an officer shall be permitted to trade or exchange a scheduled
shift with another Officer in the same division with the approval of the Chief of Police or designee
and subject to the remaining provisions of this Section. Requests for approval of a shift trade must
be submitted in writing and include reference to the date and shift/time of the requested dates that
are affected by the trade. The employees involved shall be assigned to the same Division at the
time of the trade and on the day the trade is repaid.
The requested shift trade does not have to be for a full shift as long as the trade lasts at least two
(2) consecutive hours that falls at the beginning or end of the shift. No trade shall be permitted if
it will result in any Officer being assigned to work more than sixteen (16) consecutive hours. Shifts
traded are not required to be within the same pay period. However, if a shift is traded outside of
the same pay period, it must be repaid within six (6) months of the day that was traded.
Officers can only trade shifts with other officers who possess the same or very similar specialty
skills as approved by the Chief of Police. The officer who accepts an approved shift trade assumes
responsibility for that shift per the terms of the collective bargaining agreement. The officer
working for another officer due to a shift trade shall not have the hours worked count as work
hours for overtime calculation. An officer who has traded a shift and is not working shall not be
eligible for any other work during the traded shift.
Section 7.10 Training
When the Police Department schedules an employee in writing for mandatory off-duty training,
including training schools, the employee shall be paid straight-time for the first forty (40) hours of
said training in a calendar year and time and one-half for all hours in excess of forty (40) hours in
a calendar year.
Section 7.11 Work Cycle
The parties recognize that the work cycle adopted by the City for purposes of Section 7K of the
FLSA is twenty-eight (28) days.
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Section 7.12 Training Reimbursement
New hires are required to repay the City for non-reimbursed training costs if they resign within the
first three (3) years of employment, pursuant to the following schedule: 100% if the employee
leaves during the first two (2) years of employment; 75% if the employee leaves after two (2) years
but less than three (3) years. The Council waives any right it may have to bargain over any training
reimbursement agreement that the City may require a new hire to sign as a term or condition of
employment, consistent with the foregoing repayment provision. This Section only applies to
persons hired on or after April 1, 2003.
ARTICLE 8 - VACATIONS
Section 8.1 Paid Vacations
Employees who attain the years of continuous service with the Police Department as indicated in
the following table shall receive vacation with pay as follows:
Years of Service Completed Vacation Time Credited
6 months 40 hours
1 year 40 hours
2,3,4 80 hours per year
5,6,7,8,9 120 hours per year
10,11,12,13,14 160 hours per year
15+ 200 hours per year
Employees earning eighty (80) or more hours vacation may take up to forty (40) hours vacation as
pay, subject to the approval of the Department Head, of which will not be unreasonably denied.
Section 8.2 Vacation Pay
Vacation pay shall be calculated on the basis of the employee’s regular straight-time rate at the
time the vacation is taken.
Section 8.3 Vacation Scheduling
Vacations shall be scheduled on a year-round basis. The Police Chief shall schedule vacations and
determine the maximum number of employees who may be on vacation at any one time, taking
into account the needs of the Police Department, employee advance requests, and employee
seniority (if the vacation is requested by the employee by February 28).
Vacations are normally taken in one week increments, except that the Police Chief may approve
taking of one week of vacation in single day increments.
Section 8.4 Vacation Carryover
An employee is permitted to request vacation carryover from one year to the next year, but not
beyond forty (40) hours and not beyond one year.
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Section 8.5 Termination of Employment
An employee who terminates after one full year of service shall receive pro-rated vacation pay on
the basis of 1/12th for each full month worked past the employee’s anniversary date.
ARTICLE 9 - HOLIDAYS
Section 9.1 Holidays
The following holidays are observed under this Agreement:
New Years’ Day Veterans’ Day
Good Friday Thanksgiving Day
Memorial Day Day After Thanksgiving Day
Independence Day Christmas Eve Day
Labor Day Christmas Day
Presidents’ Day Martin Luther King Day
Section 9.2 Holiday Pay
Employees shall work all holidays which fall within the regular schedule, unless the employee has
been granted approved time off. For each observed holiday that the employee does not work, the
employee shall receive either eight (8) hours straight time pay or compensatory time at the
employee’s option. An employee that works during the calendar days of New Years’ Day,
Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day, shall
receive the eight (8) hours straight time pay, and any hours worked will be paid at an 2X times pay
rate. An employee that works during the calendar days of Good Friday, Presidents’ Day, Veterans’
Day, Day after Thanksgiving Day, Christmas Eve Day, and Martin Luther King Day shall receive
the eight (8) hours straight pay, and any hours worked will be paid at a regular rate.
Section 9.3 Floating Holidays
In addition to the twelve (12) holidays listed above, all employees will receive two (2) floating
holidays. Police patrolmen shall not receive additional compensation for the floating holidays.
Such floating holidays shall be taken as a day off upon the approval of the Chief of Police.
ARTICLE 10 - SICK LEAVE
Section 10.1 Purpose Allowance and Accumulation
Sick leave with pay is provided as a benefit in recognition that employees do contract various
illnesses from time to time and that their financial resources may be diminished in such instances
if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow
employees to work while sick. Sick leave as contained herein-may be taken by an employee who
is unable to work by reason of a non-duty related illness, injury or disability. Employees shall
accrue eight (8) sick leave hours per month to a maximum accrual of 960 hours.
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Section 10.2 Medical Examination
The City may, at its discretion, require an employee to submit a medical verification of illness or
other conclusive evidence of illness, and such verification normally will be required for illnesses
requiring the use of more than three (3) consecutive shifts of sick leave. A medical verification is
acceptable only if completed by a physician, physician’s assistant or nurse practitioner.
Section 10.3 Sick Leave Utilization
Sick leave may be utilized only for the purposes specified in Section 10.1. Employees utilizing
paid sick leave hours shall be compensated according to their normal rate of pay. Employees will
use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour,
the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave
shall be considered grounds for disciplinary action. Absent employees who have exhausted their
accumulated sick leave shall not be compensated for further absences unless approved by the City
Council.
Section 10.4 Unused Sick Leave
(a) On May 15 of each year, an employee who has used less than the sick leave he has accumulated
in the immediately preceding fiscal year (May 1 through April 30) will be asked if he wishes to
sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%) percent
of his regular rate of pay for each sick leave hour sold back. Sick leave hours accumulated in
previous fiscal years are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee’s accumulated sick
leave. Employees electing to sell back their sick leave will be paid for them by June 15.
(b) An employee who has at least twenty (20) years of service on the Department as a fulltime
sworn peace officer and who elects normal retirement at age fifty (50) or older shall be paid for
unused sick leave at the rate of fifty percent (50%) of his regular daily rate of pay in effect on his
last day of active work for the City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused sick leave
hours will be paid the equivalent of forty-eight (48) hours of pay at the employee’s regular daily
rate of pay.
(c) An employee who has at least twenty (20) years of service on the Department as a full-time
sworn peace officers who elects normal retirement at age fifty (50) or older may elect to decline
payouts of any compensable time (sick time, vacation time, comp-time) and instead bank the
equivalent amount with the City, for the City to apply toward the retirees health insurance
contributions.
ARTICLE 11 - OTHER LEAVES OF ABSENCE
Section 11.1 Unpaid Discretionary Leaves
The City in its discretion may grant an unpaid leave of absence to any bargaining unit employee
where the City determines there is good and sufficient reason. The City shall set the duration, terms
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and conditions of such leaves in writing. Such leave shall not be used by an employee to try for or
accept employment elsewhere or for self-employment.
Section 11.2 Emergency Time Off
Time away from work due to emergencies will be granted at the discretion of the Chief of Police.
If granted, the Chief of Police shall set the duration, terms and conditions of such leave, including
whether it is to be paid or whether it must be made up.
Section 11.3 Bereavement Pay
In the event of death of an immediate family member (mother, father, step-parent, brother, sister,
child, step-child, spouse, mother-in-law, father-in-law, grand-parents, grand-parents in-law, step-
grandparent, civil union partner or in special cases as approved by the Chief of Police), an
employee will be granted up to three (3) days’ time off with pay, providing the employee attends
the funeral/memorial service. Additional time needed by the employee will be deducted from
accumulated sick leave, compensatory time or vacation time, at the employee’s discretion. These
days are separate from floating holidays and sick hours. When death occurs in the extended family
of any employee, said employee shall be granted one (1) day off without loss of pay, sick leave,
compensatory time or vacation time, at the employee’s discretion. For purposes of this article,
“extended family” shall include the employee’s niece, nephew, brother-in-law, sister-in-law, aunt,
uncle, or those who have achieved familial status by living in the household.
Section 11.4 Family & Medical Leave Act of 1993
The parties agree that the Employer may adopt policies to implement the Family and Medical
Leave Act of 1993, as it may be amended from time to time (“FMLA”), that are in accord with
what is legally permissible under the FMLA.
ARTICLE 12 - OTHER BENEFITS
Section 12.1 Uniform
The City will provide uniforms to employees, and replacement uniforms as authorized by the Chief
of Police. The specific uniforms will be as approved by the City and the specifics of uniform
content will be set forth in Departmental policy.
Section 12.2 Drug and Alcohol Testing
The City may require employees to submit to a urinalysis test and/or other appropriate test if the
City determines there is reasonable suspicion that the employee has been using alcohol and/or
drugs in violation of this Section. Any such tests shall be at a time and place designated by the
City and shall be at the City’s expense. If an employee is directed to take such a test based on
reasonable suspicion, the City shall provide the employee, upon request, with a written statement
of the basis for the City’s reasonable suspicion within 48 hours of the request. There shall be no
random testing.
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(a) The City shall use only licensed clinical laboratories for such testing and shall be responsible
for maintaining a proper chain of custody. The taking of urine samples shall not be witnessed
unless there is reasonable suspicion to believe that the employee is tampering with the testing
procedure. If the first test results in a positive finding, a confirmatory test (GC/MS or a
scientifically accurate equivalent) shall be conducted: For alcohol, the test shall be deemed positive
if it is .04 or above. An initial positive test result shall not be submitted to the City unless the
confirmatory test result is also positive as to the same sample. If the City, contrary to the foregoing,
receives the results of a positive first test which is not confirmed as provided above, such
information shall be destroyed if received in writing. Upon request, the City shall provide an
employee with a copy of any test results which the City receives with respect to such employee.
(b) A portion of the tested sample shall be retained by the laboratory so that the employee may
arrange for another confirmatory test (IC/MS) or a scientifically accurate equivalent) to be
conducted by a licensed clinical laboratory of the employee’s choosing and at the employee’s
expense. Once the portion of the tested sample is delivered to the clinical laboratory selected by
the employee, the employee shall be responsible for maintaining the proper chain of custody for
said portion of the tested sample.
(c) Failing to report to their supervisor any known adverse side effects of medication or
prescription drugs. abuse of prescribed drugs, as well as being under the influence of alcohol or
the consumption of alcohol while on duty, shall be cause for discipline, including termination.
(d) The City will not take adverse employment action against an employee solely because that
employee voluntarily requests treatment or counseling for an alcohol problem, unless such request
follows the testing of an employee or the City otherwise determines that the employee is unfit for
duty.
(e) Officers shall be required to submit to a drug and alcohol test whenever an officer discharges
his/her firearm and such action may have caused injury or death to a person(s). The employee
shall submit to the test as directed as soon as practical but no later than the end of the shift.
(f) Officers are prohibited from consuming, using, possessing, selling or distributing cannabis
and/or any cannabis infused products during their on or off duty time. In the event of a suspected
violation of this provision, the above testing procedures will govern.
Section 12.3 On-the-Job Injury
Employees shall receive full pay for up to one hundred-eighty (180) calendar days per year for on-
the-job injury.
Section 12.4 Peace Officer’s Disciplinary Act
Nothing in this Agreement shall abridge an employee’s rights under the Illinois Uniform Peace
Officer’s Disciplinary Act, which Act is incorporated by reference as if fully set forth herein.
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Section 12.5 Health Maintenance Physical
Employees will be given a health maintenance physical not more frequently than every two (2)
years. The costs for the medical examination shall be paid by the City. The results of the physical
shall remain confidential between the employee and the physician, except that the physician will
give the Chief of Police a statement on fitness for duty.
Section 12.6 Officer-In-Charge Pay
Officers assigned as Officer-In-Charge (OIC) shall receive, in addition to the employee’s regular
rate of pay, an additional two (2) hours pay at one and one-half (1-1/2) times the employee’s
regular rate of pay for any hours served on a shift. In cases where two officers split a scheduled
shift 50/50, only the officer who starts the OIC shift shall receive OIC pay. Officers will have the
option of either receiving the additional pay or compensatory time (accumulated at the same rate).
The Employer will not manipulate work schedules or assignments to OIC to avoid paying the
applicable compensation.
Section 12.7 Educational Assistance Program
All requests by an employee for the enrollment to a college degree program or college coursework,
which must be job related, must be submitted by the Department Head to the City Administrator
for approval. The City recognizes four (4) levels of degree programs, described as follows: (i) high
school; (ii) 64 credit hours of college course work; (iii) Bachelor's Degree; and, (iv) Master's
Degree. All courses related to the program shall be eligible for payment subject to budget approval.
This provision shall be subject to change and does not entitle any employee the exclusive right to
receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade
or transcript to the Department Head upon the completion of each course. Any revision or change
requested by the employee to the approved program must be submitted to the Department Head
for approval prior to the revision or change.
Upon approval under Section “a”, the City shall pay tuition and fees only for college coursework
(not travel or wages), unless otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may benefit
the City by added knowledge, but is not directly related to City operations. The tuition and fees
only (no books or materials) of an elective or required course will be paid through direct billing
from the appropriate school, or paid as a reimbursement to the employee pending the completion
of a consent form for repayment and pending receipt of the grade transcript.
The employee will sign the payroll deduction form prior to the enrollment of the course stipulating
to the following provisions will apply: if a grade of a B-average or better is attained upon the
completion of the course the class will be considered complete and paid for by the City. If less
than a B-average is attained, the employee will be required to pay back 100% of the tuition and
fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form
or direct payment to the City. If an employee voluntarily leaves the City within two years of
completing a course reimbursed under this policy, a percentage amount of reimbursed expenses
must be repaid to the City according to the following schedule:
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a. 00-06 months of completion of course – 100%
b. 07-12 months of completion of course – 75%
c. 13-18 months of completion of course – 50%
d. 19-24 months of completion of course – 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the
University of Illinois Urbana-Champaign as is designated at the time of class approval.
Section 12.8 Union Days
Employees acting as a Union representative may be released from duty up to six (6) days a year in
total (not per person) to attend Union sponsored training/conferences. Training/Conference time
is at the sole discretion of the Chief of Police and will not be allowed if staffing levels would cause
the expenditure of overtime. Training/Conference time will be reviewed on a case by case basis
and will not be unreasonably denied. The affected member is responsible for all costs associated
with the training/conference to include but not limited to lodging, food, registration fees etc.
ARTICLE 13 - INSURANCE
Section 13.1 Medical Insurance
The City retains the right to change insurance carriers, benefit levels, or to self-insure as it deems
appropriate. Effective May 1, 2020 and continuing through April 30, 2023, the employee shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: ten and one-half percent (10.5%) for the premium for single, single plus spouse, or
single plus children under the HMO insurance policy or ten and one-half percent (10.5%) of the
premium for family coverage under HMO insurance policy or plan offered by the City. The
employee shall be required to pay a monthly contribution towards the monthly insurance premium
equal to the following: twelve and one-half percent (12.5%) of the premium for single, single plus
spouse, or single plus children under the PPO insurance policy or twelve and one-half percent
(12.5%) for family coverage under the PPO insurance policy or plan offered by the City, depending
on the employee’s coverage election. To secure the 10.5% HMO and 12.5% PPO insurance rates,
employees must obtain an annual physical and provide the City with proof of receiving the
physical. Employees who do not receive an annual physical and submit the proof of the physical
prior to March 31st of each calendar year, shall be required to pay a monthly contribution towards
the monthly insurance premium equal to the following, beginning on May 1st of each calendar
year: twelve percent (12%) for the premium for all HMO plans, and seventeen percent (17%) for
all PPO plans.
Additionally, the City agrees that the actual dollar amount of the monthly employee contribution
may not exceed a ten percent (10%) increase from one fiscal year to the next. The City also shall
implement a pro-rata ten percent (10%) cap on Employer-observed plan design increases, to be
calculated by assuming the agreed upon higher employee contributions had existed in the year
prior. This cap on the year-to-year employee contributions is understood to be floating and the
base amount will be reset each year based on the actual cost of health insurance premiums and
HRA plans.
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Section 13.2 Life, Dental and Vision Coverage
The City shall continue in effect the current term life ($50,000 for an eligible employee; $10,000
for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6 months),
dental and vision coverage’s, subject to the terms and conditions of the applicable policy or plan
provided by the City. Increases in the benefits of these plans for non-bargaining unit non-
supervisory employees shall be offered to the bargaining unit employees on the same terms and
conditions as they are offered to non-bargaining unit non-supervisory employees.
Section 13.3 Opt-Out Incentive
Employees who are able to enroll in an alternate medical health insurance plan (through a spouse,
for example) are eligible to receive a monthly stipend of ($100 for single employees and $150 for
families) from the City for choosing to opt-out of the City’s health insurance plan. Proof of
enrollment in a non-City insurance plan is required to receive compensation. A registration form
is available over in Human Resources.
ARTICLE 14 - SENIORITY, LAYOFF AND RECALL
Section 14.1 Definition of Seniority
Seniority shall be based on the length of time from the last date of beginning continuous full-time
employment as a sworn peace officer in the Police Department of the United City of Yorkville.
Conflicts of seniority shall be determined on the basis of the order of the officers on the Board of
Fire and Police Commissioners hiring list, with the officer higher on the list being the more senior.
Seniority shall not accrue during any unpaid leave of absence in excess of thirty (30) consecutive
days and in such event the employee’s seniority date shall be adjusted accordingly.
Section 14.2 Seniority List
On or before May 1st of each new calendar year, the City will post a seniority list setting forth
each employee’s seniority date, and provide a copy of such list to a Council representative. The
City shall not be responsible for any errors in the seniority list unless such errors are brought to
the attention of the City in writing within fourteen (14) calendar days after the list is posted.
Section 14.3 Probationary Period
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of eighteen (18) months of work. During an
employee’s probationary period the employee may be suspended, laid off, or terminated at the sole
discretion of the City. No grievance shall be presented or entertained in connection with the
suspension, layoff, or termination of a probationary employee. Note: The existing 12 month
probationary period for persons hired before the date this Agreement was approved by the City
shall remain unchanged
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Section 14.4 Layoff
The City, in its discretion; shall determine whether layoffs are necessary. If it is determined that
layoffs are necessary, employees covered by this agreement will be laid off in accordance with
their seniority as provided in Illinois Statute (65 ILCS 5/10-2.1-18). Except in an emergency, no
layoff will occur without at least ninety (90) calendar day’s notification to the Council.
Section 14.5 Recall
Employees who are laid off shall be placed on a recall list for a period of three (3) years. Employees
with recall rights shall be recalled before the hiring of new full-time police officers. If there is a
recall, employees who are on the recall list shall be recalled, in the inverse order of their layoff.
Employees who are eligible for recall shall be given fourteen (14) calendar days’ notice of recall
and notice of recall shall be sent to the employee by certified or registered mail with a copy to the
Council, provided that the employee must notify the Police Chief or his designee of his intention
to return to work is within three (3) days after receiving notice of recall.
The City shall be deemed to have fulfilled its obligations by mailing the recall notice by certified
mail, return receipt requested, to the mailing address last provided by the employee, it being the
obligation and responsibility of the employee to provide the Police Chief or his designee with his
latest mailing address. If an employee fails to timely respond to a recall notice his name shall be
removed from the recall list, unless the employee can demonstrate to the City that his inability to
respond was due to unforeseen circumstances beyond his control, in which case the employee may
be eligible for the next recall that may occur during the three year period following his layoff.
Section 14.6 Termination of Seniority
Seniority and the employment relationship shall be terminated for all purposes if the employee:
(a) quits;
(b) is discharged for just cause (probationary employees without cause);
(c) retires or is retired;
(d) falsifies the reason for a leave of absence, or is found to be working during a leave of absence
without the advance written approval of the Police Chief;
(e) fails to report to work at the conclusion of an authorized leave of absence or vacation, unless
the employee can demonstrate to the City that his failure to report was due to unforeseen
circumstances beyond the employee’s control;
(f) is laid off for a period in excess of three (3) years;
(g) does not perform work for the City for a period in excess of twelve (12) months, provided,
however, this provision shall not be applicable to approved absences due to military service,
established work related injury or illness compensable under workers’ compensation law, or to
employees receiving a duty related disability pension; or
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(h) is absent for two (2) consecutive working days without notifying the City unless the employee
can demonstrate to the City that his failure to notify the City was due to unforeseen circumstances
beyond the employee’s control.
Nothing in this Section is intended to interfere with the statutory jurisdiction and authority of the
Yorkville Board of Fire and Police Commissioners, except disciplinary suspensions and
terminations, at the election of the covered member, can be appealed through the Labor
Agreement’s Grievance Procedure or the City Board of Fire and Police Commission, but not both.
Section 14.7 Effects of Layoff
During the term of this Agreement, if the City exercises its discretion to layoff an employee, then
the employee shall be afforded an opportunity to maintain the medical insurance in effect at the
time he is laid off by paying, in advance, the full applicable monthly premium for his or her
individual insurance coverage. If an employee opts to maintain his or her medical insurance under
this section, then such employee shall be permitted to continue the insurance coverage for a period
of up to eighteen (18) months from the date of layoff, or such greater period as may be required
by law. Employee rights and benefits under this section are subject to the terms and conditions of
the applicable insurance policy or plan. An employee who is laid off will be paid for earned, but
unused, vacation time, and any other benefit time payout required by the terms this Agreement.
ARTICLE 15 - AUTHORITY OF THE POLICE AND FIRE COMMISSION
The parties recognize that the City Board of Fire and Police Commissioners has certain statutory
authority over employees covered by this Agreement, including but limited to the right to make,
alter and enforce rules and regulations. Nothing in this Agreement is intended in any way to replace
or diminish the authority of the Board of Fire and Police Commissioners of the United City of
Yorkville, except disciplinary suspensions and terminations, at the election of the covered member,
can be appealed through the Labor Agreement’s Grievance Procedure or the City Board of Fire
and Police Commission, but not both.
ARTICLE 16 - ENTIRE AGREEMENT
This Agreement, upon ratification, supersedes all prior practices and agreements, whether written
or oral, unless expressly stated to the contrary herein, and constitutes the complete and entire
agreement between the parties, and concludes collective bargaining for its term, except as
expressly stated to the contrary herein. The City and the Council, for the duration of this
Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other
shall not be obligated, to bargain collectively with respect to any subject or matter referred to or
covered in this Agreement, including the impact of the City’s exercise of its rights as set forth
herein on wages, hours or terms and conditions of employment, except as expressly stated to the
contrary herein. In so agreeing, the parties acknowledge that, during the negotiations which
resulted in this Agreement, each had the unlimited right and opportunity to make demands and
proposals with respect to any subject or matter not removed by law from the area of collective
bargaining, and that the understandings and agreements arrived at by the parties after the exercise
of that right and opportunity are set forth in this Agreement. Before making any changes in
17
working conditions not contained in this Agreement which are mandatory topics of bargaining, the
City shall notify the Council of its intention of the proposed change.
Upon such notification, and if requested by the Council, the City shall meet with the Council and
negotiate such change and its impact before it is finally implemented. Any change made without
such notice shall be considered temporary pending the completion of such negotiations. If the
Council becomes aware of such a change and has not received notification, the Council must notify
the City as soon as possible and request negotiations if such negotiations are desired. The failure
of the Council to request negotiations shall act as a waiver of the right to such negotiations by the
Council.
ARTICLE 17 - TERMINATION
This Labor Agreement shall be effective May 1, 2023 upon execution and shall remain in full force
and effect until April 30, 20273.. It shall automatically be renewed from year to year thereafter
unless one party shall notify the other in writing at least sixty (60) calendar days prior to the
anniversary date that it desires to modify this Labor Agreement. Notwithstanding any provision of
this Labor Agreement to the contrary, this Labor Agreement shall remain in effect after the
expiration date while negotiations or resolution of impasse procedures for a new Labor Agreement
are continuing.
Executed this day of , 20220.
[SIGNATURE PAGE TO FOLLOW]
18
For: The United City of Yorkville: For: FOP, Labor Council:
____________________________ ____________________________
John Purcell Date Kyle Davis Date
Mayor Unit Steward
____________________________ ______________________________
James Jensen Date Ryan Goldsmith Date
Police Chief Unit Steward
____________________________ ____________________________
Jori Behland Date Robbie Hart Date
City Clerk Unit Steward
City Seal: ____________________________
Mike Powell Date
FOP, Labor Council
Assistant Director
19
APPENDIX A
DUES AUTHORIZATION FORM
ILLINOIS FRATERNAL ORDER OF POLICE
LABOR COUNCIL
974 CLOCK TOWER DRIVE
SPRINGFIELD, ILLINOIS 62704
I,_______________________________________________, understand that under the U.S. Constitution I
have a right not to belong to a union. By my signature I hereby waive this right and opt to join the IL FOP
Labor Council.
I, , hereby authorize my employer,
The United City of Yorkville, to deduct from my wages the uniform amount of monthly dues set by the
Illinois Fraternal Order of Police Labor Council, for expenses connected with the cost of negotiating and
maintaining the collective bargaining agreement between the parties and to remit such dues to the Illinois
Fraternal Order of Police Labor Council as it may from time to time direct. In addition, I authorize my
Employer to deduct from my wages any back dues owed to the Illinois Fraternal Order of Police Labor
Council from the date of its certification as exclusive bargaining representative to the date this dues
deduction is implemented, in such manner as it so directs.
Date: Signed:
Address:
City:
State: Zip:
Telephone:
Personal E-mail:
Employment Start Date:
Title:
----------------------------------------------------------------------------------------------------------------------------
Employer, please remit all dues deductions to:
Illinois Fraternal Order of Police Labor Council
Attn: Accounting
974 Clock Tower Drive
Springfield, Illinois 62704
(217) 698-9433
Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as
charitable contributions for federal income tax purposes; however, they may be deductible on Schedule A
of Form 1040 as a miscellaneous deduction. Please check with your tax preparer regarding deductibility.
20
APPENDIX B
ANNUAL SALARY RATES: PATROL OFFICERS
Associate Degree
2.00% 2.25% 2.50%
Current TBD 5/1/21 5/1/22
Less than 1 yr 58,966.05 60,145.37 61,498.64 63,036.11
After 1 yr 64,707.75 66,001.91 67,486.95 69,174.12
After 2 yrs 67,844.99 69,201.89 70,758.93 72,527.90
After 3 yrs 71,398.27 72,826.24 74,464.83 76,326.45
After 4 yrs 74,968.18 76,467.54 78,188.06 80,142.76
After 5 yrs 81,565.14 83,196.44 85,068.36 87,195.07
3.00% 3.00% 3.00% 3.00%
Current 5/1/2023 5/1/2024 5/1/2025 5/1/2026
Less than 1 year 63,036.11 64,927.19 66,875.01 68,881.26 70,947.70
After 1 year 69,174.12 71,249.34 73,386.82 75,588.42 77,856.07
After 2 years 72,527.90 74,703.74 76,944.85 79,253.20 81,630.80
After 3 years 76,326.45 78,616.24 80,974.73 83,403.97 85,906.09
After 4 years 80,142.76 82,547.04 85,023.45 87,574.15 90,201.37
After 5 years 87,195.07 89,810.92 92,505.25 95,280.41 98,138.82
21
Bachelor’s Degree
2.00% 2.25% 2.50%
Current TBD 5/1/21 5/1/2022
Less than 1 yr 60,144.80 61,347.70 62,728.02 64,296.22
After 1 yr 66,065.78 67,387.10 68,903.31 70,625.89
After 2 yrs 69,201.14 70,585.16 72,173.33 73,977.66
After 3 yrs 72,826.05 74,282.57 75,953.93 77,852.78
After 4 yrs 76,467.36 77,996.71 79,751.64 81,745.43
After 5 yrs 83,547.90 85,218.86 87,136.28 89,314.69
“TBD”, AS USED IN THIS APPENDIX B WILL BE CONSTRUED WITH AN
EFFECTIVE DATE THAT IS FORTY-FIVE (45) CALENDAR DAYS AFTER THE
DATE THE STATE OF ILLINOIS HAS ENTERED PHASE FOUR OF THE “RESTORE
ILLINOIS” PLAN FOR RE-OPENING AND EXPANSION OF ALL PERSONAL
SERVICES WITHOUT LIMITATION.
3.00% 3.00% 3.00% 3.00%
Current 5/1/2023 5/1/2024 5/1/2025 5/1/2026
Less than 1 year 64,296.22 66,225.11 68,211.86 70,258.22 72,365.97
After 1 year 70,625.89 72,744.67 74,927.01 77,174.82 79,490.06
After 2 years 73,977.66 76,196.99 78,482.90 80,837.39 83,262.51
After 3 years 77,852.78 80,188.36 82,594.01 85,071.83 87,623.98
After 4 years 81,745.43 84,197.79 86,723.72 89,325.43 92,005.19
After 5 years 89,314.69 91,994.13 94,753.95 97,596.57 100,524.47
22
APPENDIX C - CANINE OFFICER AGREEMENT
The canine officer shall perform the following duties relative to his/her assigned canine during the
course of his/her duty shift:
Exercise
Grooming
Feeding (one meal)
Training
Veterinarian routine checkups and shots
Procuring food and supplies
The officer shall be allowed four (4) hours off per week, with pay for the following at-home outside
work activities with his/her assigned canine:
1. Cleaning the canine’s kennel or other up after the canine.
2. Feeding (one meal on on-duty days--2 meals on off-duty days)
3. Exercise on off-duty days
4. Emergency trips to veterinarian
If the off-duty at-home canine care activities exceed the four (4) hours per week allowance for any
week, the officer shall submit a daily log identifying the activities engaged in, the times at which
they took place and the duration of the activities to his/her supervisor by the end of the shift
immediately following the week, in order to receive any further compensation for such additional
time.
_________________________________ _____________________
Officer Date
_________________________________ _____________________
John Purcell Date
Mayor
_________________________________ _____________________
James Jensen Date
Chief of Police
23
SIDE LETTER OF UNDERSTANDING
The Illinois FOP Labor Council and the United City of Yorkville agree that the Council waives
any right to bargain over the provisions of the City’s revised employee hand book, as is on final
draft date, with the understanding that if any section of the handbook conflicts with the express
terms of the contract, then the contract shall govern.
AGREED:
For: The United City of Yorkville: For: FOP, Labor Council:
____________________________ ____________________________
John Purcell Date Kyle Davis Date
Mayor Unit Steward
____________________________ ______________________________
James Jensen Date Ryan Goldsmith Date
Police Chief
____________________________ ____________________________
Jori Behland Date Robbie Hart Date
City Clerk Unit Steward
City Seal: ____________________________
Mike Powell Date
FOP, Labor Council
Field Representative
4821-5277-8437.v1
ILLINOIS FOP
LABOR COUNCIL
and
THE UNITED CITY
OF YORKVILLE
Patrol Officers
May 1, 2023– April 30, 2027
Springfield - Phone: 217-698-9433 / Fax: 217-698-9487
Western Springs - Phone: 708-784-1010 / Fax: 708-784-0058
Web Address: www.fop.org
24-hour Critical Incident Hot Line: 877-IFOP911
i
TABLE OF CONTENTS
ARTICLE 1 - RECOGNITION ................................................................................................... 1
ARTICLE 2 - COUNCIL SECURITY ....................................................................................... 1
Section 2.1 Dues Check Off .............................................................................................. 1
Section 2.2 Council Indemnification ............................................................................... 1
ARTICLE 3 - GRIEVANCE PROCEDURE ............................................................................. 1
Section 3.1 Definition ........................................................................................................ 1
Section 3.2 Grievance Procedure ..................................................................................... 1
Section 3.3 Arbitration ..................................................................................................... 2
ARTICLE 4 - MANAGEMENT RIGHTS ................................................................................. 3
ARTICLE 5 - NO STRIKE-NO LOCKOUT ............................................................................. 3
ARTICLE 6 - WAGES ................................................................................................................. 3
Section 6.1 Wages Rates ................................................................................................... 3
Section 6.2 Section 6.2 Longevity Pay ............................................................................. 3
Section 6.3 Section 6.3 Canine Officer Eligibility and Stipend ..................................... 4
Section 6.4 Field Training Officer (FTO) Compensation.............................................. 4
Section 6.5 On-Call Pay .................................................................................................... 4
Section 6.6 Detective & School Resource Officer Stipend……………………………..4
ARTICLE 7 - HOURS OF WORK AND OVERTIME ............................................................ 4
Section 7.1 Application of Article .................................................................................... 4
Section 7.2 Normal Workdays, Workweek..................................................................... 5
Section 7.3 Overtime Pay ................................................................................................. 5
Section 7.4 Overtime Allocation ...................................................................................... 5
Section 7.5 Break Periods ................................................................................................. 5
Section 7.6 Compensatory Time ...................................................................................... 5
Section 7.7 Call-Back Pay................................................................................................. 6
Section 7.8 Off-Duty Court Time .................................................................................... 6
Section 7.9 Switching Days Off ........................................................................................ 6
Section 7.10 Training ........................................................................................................ 6
Section 7.11 Work Cycle................................................................................................... 6
Section 7.12 Training Reimbursement ............................................................................ 7
ARTICLE 8 - VACATIONS ........................................................................................................ 7
Section 8.1 Paid Vacations ............................................................................................... 7
Section 8.2 Vacation Pay .................................................................................................. 7
Section 8.3 Vacation Scheduling ...................................................................................... 7
Section 8.4 Vacation Carryover ....................................................................................... 7
Section 8.5 Termination of Employment ........................................................................ 8
ARTICLE 9 - HOLIDAYS ........................................................................................................... 8
Section 9.1 Holidays .......................................................................................................... 8
ii
Section 9.2 Holiday Pay .................................................................................................... 8
Section 9.3 Floating Holidays ........................................................................................... 8
ARTICLE 10 - SICK LEAVE ..................................................................................................... 8
Section 10.1 Purpose Allowance and Accumulation ...................................................... 8
Section 10.2 Medical Examination .................................................................................. 9
Section 10.3 Sick Leave Utilization.................................................................................. 9
Section 10.4 Unused Sick Leave ....................................................................................... 9
ARTICLE 11 - OTHER LEAVES OF ABSENCE .................................................................... 9
Section 11.1 Unpaid Discretionary Leaves ..................................................................... 9
Section 11.2 Emergency Time Off ................................................................................. 10
Section 11.3 Bereavement Pay ....................................................................................... 10
Section 11.4 Family & Medical Leave Act of 1993 ...................................................... 10
ARTICLE 12 - OTHER BENEFITS ......................................................................................... 10
Section 12.1 Uniform ...................................................................................................... 10
Section 12.2 Drug and Alcohol Testing ......................................................................... 10
Section 12.3 On-the-Job Injury ..................................................................................... 11
Section 12.4 Peace Officer’s Disciplinary Act .............................................................. 11
Section 12.5 Health Maintenance Physical ................................................................... 12
Section 12.6 Officer-In-Charge Pay .............................................................................. 12
Section 12.7 Educational Assistance Program ............................................................. 12
Section 12.8 Union Days ................................................................................................. 13
ARTICLE 13 - INSURANCE .................................................................................................... 13
Section 13.1 Medical Insurance ..................................................................................... 13
Section 13.2 Life, Dental and Vision Coverage ............................................................ 14
Section 13.3 Opt-Out Incentive ...................................................................................... 14
ARTICLE 14 - SENIORITY, LAYOFF AND RECALL ........................................................ 14
Section 14.1 Definition of Seniority ............................................................................... 14
Section 14.2 Seniority List .............................................................................................. 14
Section 14.3 Probationary Period .................................................................................. 14
Section 14.4 Layoff .......................................................................................................... 15
Section 14.5 Recall .......................................................................................................... 15
Section 14.6 Termination of Seniority ........................................................................... 15
Section 14.7 Effects of Layoff ......................................................................................... 16
ARTICLE 15 - AUTHORITY OF THE POLICE AND FIRE COMMISSION ................... 16
ARTICLE 16 - ENTIRE AGREEMENT ................................................................................. 16
ARTICLE 17 - TERMINATION .............................................................................................. 17
APPENDIX A DUES AUTHORIZATION FORM ................................................................. 19
APPENDIX B ANNUAL SALARY RATES: PATROL OFFICERS ................................... 20
APPENDIX C - CANINE OFFICER AGREEMENT ............................................................. 22
iii
SIDE LETTER OF UNDERSTANDING ................................................................................. 23
1
AGREEMENT between the UNITED CITY OF YORKVILLE, ILLINOIS (hereinafter called the
“City”) and ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL/YORKVILLE
PATROLMAN UNIT (hereinafter called the “Council”).
ARTICLE 1 - RECOGNITION
The City recognizes the Council as the sole and exclusive collective bargaining representative for
the purpose of establishing wages, hours of work and other conditions of employment for all full-
time sworn patrol officers, but excluding Chief of Police, lieutenants, sergeants and all other
employees of the Police Department and the City.
ARTICLE 2 - COUNCIL SECURITY
Section 2.1 Dues Check Off
The City will deduct from the first paycheck each month the uniform, regular monthly Council
dues for each employee in the bargaining unit who has filed with the City a voluntary dues check
off authorization. The form of check off shall be as set forth in Appendix A attached hereto. If a
conflict exists between the check off form and this Article, the terms of this Article control. Dues
shall be remitted to the Council by the 15th day of the month following deduction.
Section 2.2 Council Indemnification
The Council shall indemnify, defend and save the City harmless against any and all claims,
demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall
arise out of or by reason of action taken or not taken by the City in complying with the provisions
of this Article. If an improper deduction is made, the Council shall refund directly to the employee
any such amount.
ARTICLE 3 - GRIEVANCE PROCEDURE
Section 3.1 Definition
A “grievance” is defined as a difference of opinion raised by an employee or the Council against
the City involving the interpretation or application of, or compliance with, the provisions of this
Agreement, except disciplinary suspensions and terminations, at the election of the covered
member, can be appealed through the Labor Agreement’s Grievance Procedure or the City Board
of Fire and Police Commission, but not both. The parties have negotiated an alternative procedure
based upon the grievance and arbitration provisions of this Agreement, and the foregoing
provisions with respect to the appeal and review of disciplinary action or discharge decisions shall
be in lieu of, and shall expressly supersede and preempt, any provisions that might otherwise be
the Rules and Regulations of the City’s Board of Fire and Police Commissioners.
Section 3.2 Grievance Procedure
Recognizing that grievances should be raised and settled promptly, a grievance must be raised
within fifteen (15) calendar days of the occurrence of the event giving rise to the grievance, or
2
within fifteen (15) days after the Council or employee, through the use of reasonable diligence,
could have obtained knowledge of the occurrence of the event first giving rise to the grievance. A
grievance shall be processed as follows:
STEP 1: Verbal to immediate Supervisor: By discussion between the employee, accompanied by
one Council Officer if the employee so desires, and his immediate supervisor (sergeant or Deputy
Chief as the case may be). The immediate supervisor shall answer verbally within seven (7)
calendar days of this discussion.
STEP 2: Appeal to Chief: If the grievance is not settled in Step 1, the Council may, within seven
(7) calendar days following receipt of the immediate supervisor’s answer, or when an answer was
due, file a written grievance with the Chief of Police signed by the employee and one Council
Officer setting forth the nature of the grievance and the contract provision(s) involved. The
grievant and a Council representative and the Chief will discuss the grievance at a mutually
agreeable time. If no agreement is reached in such discussion, the Chief will give his answer in
writing within seven (7) calendar days of the discussion.
Section 3.3 Arbitration
If the grievance is not settled in Step 2 and the Council wishes to appeal the grievance, the Council
may refer the grievance to arbitration within thirty (30) calendar days of receipt of the Chief’s
written answer.
(a) The parties shall attempt to agree upon an arbitrator after receipt of the notice of referral. In the
event the parties are unable to agree upon the arbitrator, the parties shall jointly request the Federal
Mediation and Conciliation Service to submit a panel of five (5) arbitrators. Each party retains the
right to reject one panel in its entirety and request that a new panel be submitted.
The parties shall alternately strike names from the panel and the person remaining shall be the
arbitrator.
(b) The arbitrator shall be notified of his selection and shall be requested to set a time and place
for the hearing, subject to the availability of Council and City representatives.
(c) The arbitrator shall submit his decision in writing within thirty (30) calendar days following
the close of the hearing or the submission of briefs by the parties, whichever is later.
(d) The fees and expenses of the arbitrator and the cost of a written transcript, if any, shall be
divided equally between the City and the Council; provided, however, that each pa rty shall be
responsible for compensating its own representatives and witnesses.
(e) The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the
provisions of this Agreement. Any decision or award of the arbitrator shall be final and binding
upon the City, the Council and the employees covered by this Agreement.
3
ARTICLE 4 - MANAGEMENT RIGHTS
The City retains all traditional rights to manage and direct the affairs of the City in all of its various
aspects and to manage and direct its employees, including; but not limited to, the following: to
plan, direct, control and determine all the operations and services of the City; to supervise and
direct the working forces; to establish the qualifications for employment and to employ employees;
to schedule and assign work; to establish work standards and, from time to time, to change those
standards; to assign overtime; to determine the methods, means, organization and number of
personnel; to make, alter and enforce reasonable rules, regulations, orders and policies; to evaluate
employees; to discipline, suspend and discharge employees for just cause (probationary employees
without cause); to change or eliminate existing methods, equipment or facilities; to establish,
implement and maintain an effective internal control program; to dete rmine the overall budget;
and to carry out the mission of the City provided, however, that the exercise of any of the above
rights shall not conflict with any of the express written provisions of this Agreement.
ARTICLE 5 - NO STRIKE-NO LOCKOUT
No employees covered by this Agreement shall engage in, induce or encourage any strike, work
stoppage, slowdown, or withholding of services. The Council agrees that neither it nor any of its
members or agents will call, institute, authorize, participate in, sanction, or ratify any strike, work
stoppage, slowdown, or withholding of services, during the term of this Agreement. The City will
not lock out any employees during the term of this Agreement as a result of a labor dispute with
the Council, or for any cause whatsoever, it b eing the intent of the parties that the employees not
strike or “slowdown” and that the City not lock out any employees.
ARTICLE 6 - WAGES
Section 6.1 Wages Rates
The City will place a new hire on the Associate Degree or Bachelor Degree pay scale, Appendix
“B”, based upon its review of academic records and provided that any post-secondary work is from
an institution accredited by North Central or a similar accreditation agency acceptable to the City.
The City may hire a new officer with prior law enforcement experience at a higher pay step on
Appendix B, not to exceed the “after 2 years” step, provided any such step placement shall not
affect the probationary period of a new hire. Step movement shall be on an employee’s anniversary
date of hire.
Section 6.2 Section 6.2 Longevity Pay
As part of their regular compensation and in addition to the wage rates set forth in Appendix B,
employees shall receive an annual longevity pay stipend as follows:
Years of Service Longevity Pay
After 6 years but less than 9 years $ 750
After 9 years but less than 14 years $1,000
After 14 years but less than 20 years $1,500
After 20 years $2,000
4
Section 6.3 Section 6.3 Canine Officer Eligibility and Stipend
In the event the City, in the exercise of its sole discretion, elects to establish or maintain a canine
program, the parties agree that to be eligible for assignment by the Police Chief to the position of
Canine Officer, an employee shall sign the Canine Officer Agreement, attached hereto as
Appendix C, and incorporated herein by reference. Nothing herein shall obligate the City to create
or maintain such a program. Officers assigned to the position of Canine Officer shall also receive,
while so assigned, a stipend equivalent to $1,500 per fiscal year during the term of this Agreement,
to be paid at a rate of 1/26th per pay period during such assignment. The City will pay out of
pocket costs affiliated with the care, equipment and feeding of the dog. The City will also pay the
cost of kenneling the dog when the assigned Canine Officer is out of town.
Section 6.4 Field Training Officer (FTO) Compensation
For each shift that an Officer is assigned by their supervisor as a “Field Training Officer” (FTO),
the officer shall be paid one (1) hour of compensation at his/her regular overtime hourly rate. To
be eligible for this FTO Stipend, the officer assigned to serve as FTO must have timely submitted
a Daily Observation Report (“DOR”) that reflects the relevant events and circumstances which
arose during the shift.
Section 6.5 On-Call Pay
Detectives and Evidence Technicians designated as “On-Call” by their supervisor for an entire
week shall be paid $75.00 dollars. Officers have the option to decline to be “On-Call” for Evidence
Technician for each six (6) month period. It is agreed by both parties that Officers designated as
on-call are expected to be available for work during non-scheduled hours and that failure to
respond to or rejection of a call-in may result in discipline, at the discretion of the City.
Section 6.6 Detective and School Resource Officer Stipend
In the event the Police Chief, or designee, appoints a bargaining unit employee to serve in the
specialty position designated below, then such employee shall be eligible for a specialty
bonus/stipend if he/she is serving in the specialty position for any duration on a permanent or
temporary basis. Such employee shall receive:
Detective: $1,800 Annually (Spread out throughout each pay period)
School Resource Officer: $1,800 Annually (Spread out throughout each pay period)
ARTICLE 7 - HOURS OF WORK AND OVERTIME
Section 7.1 Application of Article
This Article shall define the workweek and serve as a basis for calculating overtime payments.
Nothing in this Agreement shall be construed as a guarantee of hours of work per day or per week.
5
Section 7.2 Normal Workdays, Workweek
The shifts, workdays and hours to which employees are assigned shall be stated on an annual
Departmental work schedule. The normal workday shall begin with a ten (10) minute roll call prior
to the beginning of the work shift and shall include a paid forty-five (45) minute off-duty lunch
break. Should it be necessary in the interest of efficient operations to alter shift starting or ending
times or establish a different workday or workweek, the City will provide notice of such change
to the individuals affected.
Section 7.3 Overtime Pay
When police officers are ordered to report for work which is in addition to the employee’s normal
work schedule, the employee shall be paid time and one-half the employee’s regular straight-time
rate for all such hours of overtime. For the purpose of calculating overtime, all compensated hours
shall be considered as hours worked. The hourly rate for overtime purposes shall be determined
by dividing the annual salary by 2,080. Overtime shall be computed to the nearest one-quarter
hour.
Section 7.4 Overtime Allocation
The Department will establish an overtime list based on seniority (most senior to least senior). The
list will include all non-probationary employees who wish to be added to the list. The Supervisor
in charge of filling the overtime shift (partial or full), will make the appropriate phone calls based
on this list. The first phone call will be made to the most senior employee on the list and if that
employee either does not respond or declines, the second person will be called and continue down
the list until the shift is filled. If no full-time employees accept the shift, only then can the shift be
opened to either Supervisors or part-time employees.
Section 7.5 Break Periods
Employees shall receive a paid forty-five (45) minute off-duty lunch period and a ten (10) minute
break during the first half of the shift and a ten (10) minute break during the second half of the
shift. Breaks will be scheduled by the Department so as not to interfere with Department work. If
an employee is called to duty while on a lunch break, then such employee shall be entitled to his
forty-five (45) minute off-duty lunch break later on during his shift. If the work load does not allow
an officer to take a lunch break before the end of his shift, then he shall be paid for overtime for
his forty-five (45) minute off-duty lunch break. Such lunch breaks shall not be unreasonably
denied.
Section 7.6 Compensatory Time
Employees who are entitled to time and one-half overtime pay under this Agreement may elect
compensatory time at time and one-half, in lieu of pay, to a maximum of two hundred forty (240)
hours’ compensatory time by giving advance notice to the Police Department. An employee with
accrued compensatory time may make advance request for time off and time off will be approved
by the Police Department based upon Departmental needs. At termination, all accumulated
compensatory time must be paid in full in cash.
6
Section 7.7 Call-Back Pay
An employee covered by this Agreement who is called back to work after having left work shall
receive a minimum of two (2) hours’ work at time and one-half rates. A call back is defined as an
assignment of work which does not immediately precede or follow an employee’s regularly
scheduled work hours.
Section 7.8 Off-Duty Court Time
When an employee is required to spend off-duty time in court on behalf of the City (including
subpoena for deposition for work-related testimony), the employee will receive time and one-half
for all hours worked, with a minimum pay guarantee of three (3) hours’ pay at time and one-half.
Section 7.9 Switching Days Off
With at least seven (7) days’ notice, an officer shall be permitted to trade or exchange a scheduled
shift with another Officer in the same division with the approval of the Chief of Police or designee
and subject to the remaining provisions of this Section. Requests for approval of a shift trade must
be submitted in writing and include reference to the date and shift/time of the requested dates that
are affected by the trade. The employees involved shall be assigned to the same Division at the
time of the trade and on the day the trade is repaid.
The requested shift trade does not have to be for a full shift as long as the trade lasts at least two
(2) consecutive hours that falls at the beginning or end of the shift. No trade shall be permitted if
it will result in any Officer being assigned to work more than sixteen (16) consecutive hours. Shifts
traded are not required to be within the same pay period. However, if a shift is traded outside of
the same pay period, it must be repaid within six (6) months of the day that was traded.
Officers can only trade shifts with other officers who possess the same or very similar specialty
skills as approved by the Chief of Police. The officer who accepts an approved shift trade assumes
responsibility for that shift per the terms of the collective bargaining agreement. The officer
working for another officer due to a shift trade shall not have the hours worked count as work
hours for overtime calculation. An officer who has traded a shift and is not working shall not be
eligible for any other work during the traded shift.
Section 7.10 Training
When the Police Department schedules an employee in writing for mandatory off-duty training,
including training schools, the employee shall be paid straight-time for the first forty (40) hours of
said training in a calendar year and time and one-half for all hours in excess of forty (40) hours in
a calendar year.
Section 7.11 Work Cycle
The parties recognize that the work cycle adopted by the City for purposes of Section 7K of the
FLSA is twenty-eight (28) days.
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Section 7.12 Training Reimbursement
New hires are required to repay the City for non-reimbursed training costs if they resign within the
first three (3) years of employment, pursuant to the following schedule: 100% if the employee
leaves during the first two (2) years of employment; 75% if the employee leaves after two (2) years
but less than three (3) years. The Council waives any right it may have to bargain over any training
reimbursement agreement that the City may require a new hire to sign as a term or condition of
employment, consistent with the foregoing repayment provision. This Section only applies to
persons hired on or after April 1, 2003.
ARTICLE 8 - VACATIONS
Section 8.1 Paid Vacations
Employees who attain the years of continuous service with the Police Department as indicated in
the following table shall receive vacation with pay as follows:
Years of Service Completed Vacation Time Credited
6 months 40 hours
1 year 40 hours
2,3,4 80 hours per year
5,6,7,8,9 120 hours per year
10,11,12,13,14 160 hours per year
15+ 200 hours per year
Employees earning eighty (80) or more hours vacation may take up to forty (40) hours vacation as
pay, subject to the approval of the Department Head, of which will not be unreasonably denied.
Section 8.2 Vacation Pay
Vacation pay shall be calculated on the basis of the employee’s regular straight-time rate at the
time the vacation is taken.
Section 8.3 Vacation Scheduling
Vacations shall be scheduled on a year-round basis. The Police Chief shall schedule vacations and
determine the maximum number of employees who may be on vacation at any one time, taking
into account the needs of the Police Department, employee advance requests, and employee
seniority (if the vacation is requested by the employee by February 28).
Vacations are normally taken in one week increments, except that the Police Chief may approve
taking of one week of vacation in single day increments.
Section 8.4 Vacation Carryover
An employee is permitted to request vacation carryover from one year to the next year, but not
beyond forty (40) hours and not beyond one year.
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Section 8.5 Termination of Employment
An employee who terminates after one full year of service shall receive pro-rated vacation pay on
the basis of 1/12th for each full month worked past the employee’s anniversary date.
ARTICLE 9 - HOLIDAYS
Section 9.1 Holidays
The following holidays are observed under this Agreement:
New Years’ Day Veterans’ Day
Good Friday Thanksgiving Day
Memorial Day Day After Thanksgiving Day
Independence Day Christmas Eve Day
Labor Day Christmas Day
Presidents’ Day Martin Luther King Day
Section 9.2 Holiday Pay
Employees shall work all holidays which fall within the regular schedule, unless the employee has
been granted approved time off. For each observed holiday that the employee does not work, the
employee shall receive either eight (8) hours straight time pay or compensatory time at the
employee’s option. An employee that works during the calendar days of New Years’ Day,
Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day, shall
receive the eight (8) hours straight time pay, and any hours worked will be paid at an 2X times pay
rate. An employee that works during the calendar days of Good Friday, Presidents’ Day, Veterans’
Day, Day after Thanksgiving Day, Christmas Eve Day, and Martin Luther King Day shall receive
the eight (8) hours straight pay, and any hours worked will be paid at a regular rate.
Section 9.3 Floating Holidays
In addition to the twelve (12) holidays listed above, all employees will receive two (2) floating
holidays. Police patrolmen shall not receive additional compensation for the floating holidays.
Such floating holidays shall be taken as a day off upon the approval of the Chief of Police.
ARTICLE 10 - SICK LEAVE
Section 10.1 Purpose Allowance and Accumulation
Sick leave with pay is provided as a benefit in recognition that employees do contract various
illnesses from time to time and that their financial resources may be diminished in such instances
if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow
employees to work while sick. Sick leave as contained herein-may be taken by an employee who
is unable to work by reason of a non-duty related illness, injury or disability. Employees shall
accrue eight (8) sick leave hours per month to a maximum accrual of 960 hours.
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Section 10.2 Medical Examination
The City may, at its discretion, require an employee to submit a medical verification of illness or
other conclusive evidence of illness, and such verification normally will be required for illnesses
requiring the use of more than three (3) consecutive shifts of sick leave. A medical verification is
acceptable only if completed by a physician, physician’s assistant or nurse practitioner.
Section 10.3 Sick Leave Utilization
Sick leave may be utilized only for the purposes specified in Section 10.1. Employees utilizing
paid sick leave hours shall be compensated according to their normal rate of pay. Employees will
use accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour,
the last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave
shall be considered grounds for disciplinary action. Absent employees who have exhausted their
accumulated sick leave shall not be compensated for further absences unless approved by the City
Council.
Section 10.4 Unused Sick Leave
(a) On May 15 of each year, an employee who has used less than the sick leave he has accumulated
in the immediately preceding fiscal year (May 1 through April 30) will be asked if he wishes to
sell back the accrued sick leave earned in that fiscal year at a rate equivalent to fifty (50%) percent
of his regular rate of pay for each sick leave hour sold back. Sick leave hours accumulated in
previous fiscal years are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee’s accumulated sick
leave. Employees electing to sell back their sick leave will be paid for them by June 15.
(b) An employee who has at least twenty (20) years of service on the Department as a fulltime
sworn peace officer and who elects normal retirement at age fifty (50) or older shall be paid for
unused sick leave at the rate of fifty percent (50%) of his regular daily rate of pay in effect on his
last day of active work for the City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused sick leave
hours will be paid the equivalent of forty -eight (48) hours of pay at the employee’s regular daily
rate of pay.
(c) An employee who has at least twenty (20) years of service on the Department as a full-time
sworn peace officers who elects normal retirement at age fifty (50) or older may elect to decline
payouts of any compensable time (sick time, vacation time, comp-time) and instead bank the
equivalent amount with the City, for the City to apply toward the retirees health insurance
contributions.
ARTICLE 11 - OTHER LEAVES OF ABSENCE
Section 11.1 Unpaid Discretionary Leaves
The City in its discretion may grant an unpaid leave of absence to any bargaining unit employee
where the City determines there is good and sufficient reason. The City shall set the duration, terms
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and conditions of such leaves in writing. Such leave shall not be used by an employee to try for or
accept employment elsewhere or for self-employment.
Section 11.2 Emergency Time Off
Time away from work due to emergencies will be granted at the discretion of the Chief of Police.
If granted, the Chief of Police shall set the duration, terms and conditions of such leave, including
whether it is to be paid or whether it must be made up.
Section 11.3 Bereavement Pay
In the event of death of an immediate family member (mother, father, step-parent, brother, sister,
child, step-child, spouse, mother-in-law, father-in-law, grand-parents, grand-parents in-law, step-
grandparent, civil union partner or in special cases as approved by the Chief of Police), an
employee will be granted up to three (3) days’ time off with pay, providing the employee attends
the funeral/memorial service. Additional time needed by the employee will be deducted from
accumulated sick leave, compensatory time or vacation time, at the employee’s discretion. These
days are separate from floating holidays and sick hours. When death occurs in the extended family
of any employee, said employee shall be granted one (1) day off without loss of pay, sick leave,
compensatory time or vacation time, at the employee’s discretion. For purposes of this article,
“extended family” shall include the employee’s niece, nephew, brother-in-law, sister-in-law, aunt,
uncle, or those who have achieved familial status by living in the household.
Section 11.4 Family & Medical Leave Act of 1993
The parties agree that the Employer may adopt policies to implement the Family and Medical
Leave Act of 1993, as it may be amended from time to time (“FMLA”), that are in accord with
what is legally permissible under the FMLA.
ARTICLE 12 - OTHER BENEFITS
Section 12.1 Uniform
The City will provide uniforms to employees, and replacement uniforms as authorized by the Chief
of Police. The specific uniforms will be as approved by the City and the specifics of uniform
content will be set forth in Departmental policy.
Section 12.2 Drug and Alcohol Testing
The City may require employees to submit to a urinalysis test and/or other appropriate test if the
City determines there is reasonable suspicion that the employee has been using alcohol and/or
drugs in violation of this Section. Any such tests shall be at a time and place designated by the
City and shall be at the City’s expense. If an employee is directed to take such a test based on
reasonable suspicion, the City shall provide the employee, upon request, with a written statement
of the basis for the City’s reasonable suspicion within 48 hours of the request. There shall be no
random testing.
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(a) The City shall use only licensed clinical laboratories for such testing and shall be responsible
for maintaining a proper chain of custody. The taking of urine samples shall not be witnessed
unless there is reasonable suspicion to believe that the employee is tampering with the testing
procedure. If the first test results in a positive finding, a confirmatory test (GC/MS or a
scientifically accurate equivalent) shall be conducted: For alcohol, the test shall be deemed positive
if it is .04 or above. An initial positive test result shall not be submitted to the City unless the
confirmatory test result is also positive as to the same sample. If the City, contrary to the foregoing,
receives the results of a positive first test which is not confirmed as provided above, such
information shall be destroyed if received in writing. Upon request, the City shall provide an
employee with a copy of any test results which the City receives with respect to such employee.
(b) A portion of the tested sample shall be retained by the laboratory so that the employee may
arrange for another confirmatory test (IC/MS) or a scientifically accurate equivalent) to be
conducted by a licensed clinical laboratory of the employee’s choosing and at the employee’s
expense. Once the portion of the tested sample is delivered to the clinical laboratory selected by
the employee, the employee shall be responsible for maintaining the proper chain of custody for
said portion of the tested sample.
(c) Failing to report to their supervisor any known adverse side effects of medication or
prescription drugs. abuse of prescribed drugs, as well as being under the influence of alcohol or
the consumption of alcohol while on duty, shall be cause for discipline, including termination.
(d) The City will not take adverse employment action against an employee solely because that
employee voluntarily requests treatment or counseling for an alcohol problem, unless such request
follows the testing of an employee or the City otherwise determines that the employee is unfit for
duty.
(e) Officers shall be required to submit to a drug and alcohol test whenever an officer discharges
his/her firearm and such action may have caused injury or death to a person(s). The employee
shall submit to the test as directed as soon as practical but no later than the end of the shift.
(f) Officers are prohibited from consuming, using, possessing, selling or distributing cannabis
and/or any cannabis infused products during their on or off duty time. In the event of a suspected
violation of this provision, the above testing procedures will govern.
Section 12.3 On-the-Job Injury
Employees shall receive full pay for up to one hundred-eighty (180) calendar days per year for on-
the-job injury.
Section 12.4 Peace Officer’s Disciplinary Act
Nothing in this Agreement shall abridge an employee’s rights under the Illinois Uniform Peace
Officer’s Disciplinary Act, which Act is incorporated by reference as if fully set forth herein.
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Section 12.5 Health Maintenance Physical
Employees will be given a health maintenance physical not more frequently than every two (2)
years. The costs for the medical examination shall be paid by the City. The results of the physical
shall remain confidential between the employee and the physician, except that the physician will
give the Chief of Police a statement on fitness for duty.
Section 12.6 Officer-In-Charge Pay
Officers assigned as Officer-In-Charge (OIC) shall receive, in addition to the employee’s regular
rate of pay, an additional two (2) hours pay at one and one-half (1-1/2) times the employee’s
regular rate of pay for any hours served on a shift . In cases where two officers split a scheduled
shift 50/50, only the officer who starts the OIC shift shall receive OIC pay. Officers will have the
option of either receiving the additional pay or compensatory time (accumulated at the same rate).
The Employer will not manipulate work schedules or assignments to OIC to avoid paying the
applicable compensation.
Section 12.7 Educational Assistance Program
All requests by an employee for the enrollment to a college degree program or college coursework,
which must be job related, must be submitted by the Department Head to the City Administrator
for approval. The City recognizes four (4) levels of degree programs, described as follows: (i) high
school; (ii) 64 credit hours of college course work; (iii) Bachelor's Degree; and, (iv) Master's
Degree. All courses related to the program shall be eligible for payment subject to budget approval.
This provision shall be subject to change and does not entitle any employee the exclusive right to
receive approval and/or be eligible for payment. Furthermore, the employee shall provide a grade
or transcript to the Department Head upon the completion of each course. Any revision or change
requested by the employee to the approved program must be submitted to the Department Head
for approval prior to the revision or change.
Upon approval under Section “a”, the City shall pay tuition and fees only for college coursework
(not travel or wages), unless otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may benefit
the City by added knowledge, but is not directly related to City operations. The tuition and fees
only (no books or materials) of an elective or required course will be paid through direct billing
from the appropriate school, or paid as a reimbursement to the employee pending the completion
of a consent form for repayment and pending receipt of the grade transcript.
The employee will sign the payroll deduction form prior to the enrollment of the course stipulating
to the following provisions will apply: if a grade of a B-average or better is attained upon the
completion of the course the class will be considered complete and paid for by the City. If less
than a B-average is attained, the employee will be required to pay back 100% of the tuition and
fees to the City through a payroll deduction as stipulated within the payroll deduction sign off form
or direct payment to the City. If an employee voluntarily leaves the City within two years of
completing a course reimbursed under this policy, a percentage amount of reimbursed expenses
must be repaid to the City according to the following schedule:
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a. 00-06 months of completion of course – 100%
b. 07-12 months of completion of course – 75%
c. 13-18 months of completion of course – 50%
d. 19-24 months of completion of course – 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged at the
University of Illinois Urbana-Champaign as is designated at the time of class approval.
Section 12.8 Union Days
Employees acting as a Union representative may be released from duty up to six (6) days a year in
total (not per person) to attend Union sponsored training/conferences. Training/Conference time
is at the sole discretion of the Chief of Police and will not be allowed if staffing levels would cause
the expenditure of overtime. Training/Conference time will be reviewed on a case by case basis
and will not be unreasonably denied. The affected member is responsible for all costs associated
with the training/conference to include but not limited to lodging, food, registration fees etc.
ARTICLE 13 - INSURANCE
Section 13.1 Medical Insurance
The City retains the right to change insurance carriers, benefit levels, or to self-insure as it deems
appropriate. Effective May 1, 2020 and continuing through April 30, 2023, the employee shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: ten and one-half percent (10.5%) for the premium for single, single plus spouse, or
single plus children under the HMO insurance policy or ten and one-half percent (10.5%) of the
premium for family coverage under HMO insurance policy or plan offered by the City. The
employee shall be required to pay a monthly contribution towards the monthly insurance premium
equal to the following: twelve and one-half percent (12.5%) of the premium for single, single plus
spouse, or single plus children under the PPO insurance policy or twelve and one-half percent
(12.5%) for family coverage under the PPO insurance policy or plan offered by the City, depending
on the employee’s coverage election. To secure the 10.5% HMO and 12.5% PPO insurance rates,
employees must obtain an annual physical and provide the City with proof of receiving the
physical. Employees who do not receive an annual physical and submit the proof of the physical
prior to March 31st of each calendar year, shall be required to pay a monthly contribution towards
the monthly insurance premium equal to the following, beginning on May 1st of each calendar
year: twelve percent (12%) for the premium for all HMO plans, and seventeen percent (17%) for
all PPO plans.
Additionally, the City agrees that the actual dollar amount of the monthly employee contribution
may not exceed a ten percent (10%) increase from one fiscal year to the next. The City also shall
implement a pro-rata ten percent (10%) cap on Employer-observed plan design increases, to be
calculated by assuming the agreed upon higher employee contributions had existed in the year
prior. This cap on the year-to-year employee contributions is understood to be floating and the
base amount will be reset each year based on the actual cost of health insurance premiums and
HRA plans.
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Section 13.2 Life, Dental and Vision Coverage
The City shall continue in effect the current term life ($50,000 for an eligible employee; $10,000
for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6 months),
dental and vision coverage’s, subject to the terms and conditions of the applicable policy or plan
provided by the City. Increases in the benefits of these plans for non-bargaining unit non-
supervisory employees shall be offered to the bargaining unit employees on the same terms and
conditions as they are offered to non-bargaining unit non-supervisory employees.
Section 13.3 Opt-Out Incentive
Employees who are able to enroll in an alternate medical health insurance plan (through a spouse,
for example) are eligible to receive a monthly stipend of ($100 for single employees and $150 for
families) from the City for choosing to opt-out of the City’s health insurance plan. Proof of
enrollment in a non-City insurance plan is required to receive compensation. A registration form
is available over in Human Resources.
ARTICLE 14 - SENIORITY, LAYOFF AND RECALL
Section 14.1 Definition of Seniority
Seniority shall be based on the length of time from the last date of beginning continuous full-time
employment as a sworn peace officer in the Police Department of the United City of Yorkville.
Conflicts of seniority shall be determined on the basis of the order of the officers on the Board of
Fire and Police Commissioners hiring list, with the officer higher on the list being the more senior.
Seniority shall not accrue during any unpaid leave of absence in excess of thirty (30) consecutive
days and in such event the employee’s seniority date shall be adjusted accordingly.
Section 14.2 Seniority List
On or before May 1st of each new calendar year, the City will post a seniority list setting forth
each employee’s seniority date, and provide a copy of such list to a Council repre sentative. The
City shall not be responsible for any errors in the seniority list unless such errors are brought to
the attention of the City in writing within fourteen (14) calendar days after the list is posted.
Section 14.3 Probationary Period
All new employees and those hired after loss of seniority shall be considered probationary
employees until they complete a probationary period of eighteen (18) months of work. During an
employee’s probationary period the employee may be suspended, laid off, or terminated at the sole
discretion of the City. No grievance shall be presented or entertained in connection with the
suspension, layoff, or termination of a probationary employee. Note: The existing 12 month
probationary period for persons hired before the date this Agreement was approved by the City
shall remain unchanged
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Section 14.4 Layoff
The City, in its discretion; shall determine whether layoffs are necessary. If it is determined that
layoffs are necessary, employees covered by this agreement will be laid off in accordance with
their seniority as provided in Illinois Statute (65 ILCS 5/10-2.1-18). Except in an emergency, no
layoff will occur without at least ninety (90) calendar day’s notification to the Council.
Section 14.5 Recall
Employees who are laid off shall be placed on a recall list for a period of three (3) years. Employees
with recall rights shall be recalled before the hiring of new full-time police officers. If there is a
recall, employees who are on the recall list shall be recalled, in the inverse order of their layoff.
Employees who are eligible for recall shall be given fourteen (14) calendar days’ notice of recall
and notice of recall shall be sent to the employee by certified or registered mail with a copy to the
Council, provided that the employee must notify the Police Chief or his designee of his intention
to return to work is within three (3) days after receiving notice of recall.
The City shall be deemed to have fulfilled its obligations by mailing the recall notice by certified
mail, return receipt requested, to the mailing address last provided by the employee, it being the
obligation and responsibility of the employee to provide the Police Chief or his designee with his
latest mailing address. If an employee fails to timely respond to a recall notice his name shall be
removed from the recall list, unless the employee can demonstrate to the City that his inability to
respond was due to unforeseen circumstances beyond his control, in which case the employee may
be eligible for the next recall that may occur during the three year period following his layoff.
Section 14.6 Termination of Seniority
Seniority and the employment relationship shall be terminated for all purposes if the employee:
(a) quits;
(b) is discharged for just cause (probationary employees without cause);
(c) retires or is retired;
(d) falsifies the reason for a leave of absence, or is found to be working during a leave of absence
without the advance written approval of the Police Chief;
(e) fails to report to work at the conclusion of an authorized leave of absence or vacation, unless
the employee can demonstrate to the City that his failure to report was due to unforeseen
circumstances beyond the employee’s control;
(f) is laid off for a period in excess of three (3) years;
(g) does not perform work for the City for a period in excess of twelve (12) months, provided,
however, this provision shall not be applicable to approved absences due to military service,
established work related injury or illness compensable under workers’ compensation law, or to
employees receiving a duty related disability pension; or
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(h) is absent for two (2) consecutive working days without notifying the City unless the employee
can demonstrate to the City that his failure to notify the City was due to unforeseen circumstances
beyond the employee’s control.
Nothing in this Section is intended to interfere with the statutory jurisdiction and authority of the
Yorkville Board of Fire and Police Commissioners, except disciplinary suspensions and
terminations, at the election of the covered member, can be appealed through the Labor
Agreement’s Grievance Procedure or the City Board of Fire and Police Commission, but not both.
Section 14.7 Effects of Layoff
During the term of this Agreement, if the City exercises its discretion to layoff an employee, then
the employee shall be afforded an opportunity to maintain the medical insurance in effect at the
time he is laid off by paying, in advance, the full applicable monthly premium for his or her
individual insurance coverage. If an employee opts to maintain his or her medical insurance under
this section, then such employee shall be permitted to continue the insurance coverage for a period
of up to eighteen (18) months from the date of layoff, or such greater period as may be required
by law. Employee rights and benefits under this section are subject to the terms and conditions of
the applicable insurance policy or plan. An employee who is laid off will be paid for earned, but
unused, vacation time, and any other benefit time payout required by the terms this Agreement.
ARTICLE 15 - AUTHORITY OF THE POLICE AND FIRE COMMISSION
The parties recognize that the City Board of Fire and Police Commissioners has certain statutory
authority over employees covered by this Agreement, including but limited to the right to make,
alter and enforce rules and regulations. Nothing in this Agreement is intended in any way to replace
or diminish the authority of the Board of Fire and Police Commissioners of the United City of
Yorkville, except disciplinary suspensions and terminations, at the election of the covered member,
can be appealed through the Labor Agreement’s Grievance Procedure or the City Board of Fire
and Police Commission, but not both.
ARTICLE 16 - ENTIRE AGREEMENT
This Agreement, upon ratification, supersedes all prior practices and agreements, whether written
or oral, unless expressly stated to the contrary herein, and constitutes the complete and entire
agreement between the parties, and concludes collective bargaining for its term, except as
expressly stated to the contrary herein. The City and the Council, for the duration of this
Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other
shall not be obligated, to bargain collectively with respect to any subject or matter referred to or
covered in this Agreement, including the impact of the City’s exercise of its rights as set forth
herein on wages, hours or terms and conditions of employment, except as expressly stated to the
contrary herein. In so agreeing, the parties acknowledge that, du ring the negotiations which
resulted in this Agreement, each had the unlimited right and opportunity t o make demands and
proposals with respect to any subject or matter not removed by law from the area of collective
bargaining, and that the understandings and agreements arrived at by the parties after the exercise
of that right and opportunity are set forth in this Agreement. Before making any changes in
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working conditions not contained in this Agreement which are mandatory topics of bargaining, the
City shall notify the Council of its intention of the proposed change.
Upon such notification, and if requested by the Council, the City shall meet with the Council and
negotiate such change and its impact before it is finally implemented. Any change made withou t
such notice shall be considered temporary pending the completion of such negotiations. If the
Council becomes aware of such a change and has not received notification, the Council must notify
the City as soon as possible and request negotiations if such negotiations are desired. The failure
of the Council to request negotiations shall act as a waiver of the right to such negotiations by the
Council.
ARTICLE 17 - TERMINATION
This Labor Agreement shall be effective May 1, 2023 and shall remain in full force and effect
until April 30, 2027. It shall automatically be renewed from year to year thereafter unless one party
shall notify the other in writing at least sixty (60) calendar days prior to the anniversary date that
it desires to modify this Labor Agreement. Notwithstanding any provision of this Labor Agreement
to the contrary, this Labor Agreement shall remain in effect after the expiration date while
negotiations or resolution of impasse procedures for a new Labor Agreement are continuing.
Executed this day of , 2022.
[SIGNATURE PAGE TO FOLLOW]
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For: The United City of Yorkville: For: FOP, Labor Council:
____________________________ ____________________________
John Purcell Date Kyle Davis Date
Mayor Unit Steward
____________________________ ______________________________
James Jensen Date Ryan Goldsmith Date
Police Chief Unit Steward
____________________________ ____________________________
Jori Behland Date Robbie Hart Date
City Clerk Unit Steward
City Seal: ____________________________
Mike Powell Date
FOP, Labor Council
Assistant Director
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APPENDIX A
DUES AUTHORIZATION FORM
ILLINOIS FRATERNAL ORDER OF POLICE
LABOR COUNCIL
974 CLOCK TOWER DRIVE
SPRINGFIELD, ILLINOIS 62704
I,_______________________________________________, understand that under the U.S. Constitution I
have a right not to belong to a union. By my signature I hereby waive this right and opt to join the IL FOP
Labor Council.
I, , hereby authorize my employer,
The United City of Yorkville, to deduct from my wages the uniform amount of monthly dues set by the
Illinois Fraternal Order of Police Labor Council, for expenses connected with the cost of negotiating and
maintaining the collective bargaining agreement between the parties and to remit such dues to the Illinois
Fraternal Order of Police Labor Council as it may from time to time direct. In addition, I authorize my
Employer to deduct from my wages any back dues owed to the Illinois Fraternal Order of Police Labor
Council from the date of its certification as exclusive bargaining representative to the date this dues
deduction is implemented, in such manner as it so directs.
Date: Signed:
Address:
City:
State: Zip:
Telephone:
Personal E-mail:
Employment Start Date:
Title:
----------------------------------------------------------------------------------------------------------------------------
Employer, please remit all dues deductions to:
Illinois Fraternal Order of Police Labor Council
Attn: Accounting
974 Clock Tower Drive
Springfield, Illinois 62704
(217) 698-9433
Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as
charitable contributions for federal income tax purposes; however, they may be deductible on Schedule A
of Form 1040 as a miscellaneous deduction. Please check with your tax preparer regarding deductibility.
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APPENDIX B
ANNUAL SALARY RATES: PATROL OFFICERS
Associate Degree
3.00% 3.00% 3.00% 3.00%
Current 5/1/2023 5/1/2024 5/1/2025 5/1/2026
Less than 1 year 63,036.11 64,927.19 66,875.01 68,881.26 70,947.70
After 1 year 69,174.12 71,249.34 73,386.82 75,588.42 77,856.07
After 2 years 72,527.90 74,703.74 76,944.85 79,253.20 81,630.80
After 3 years 76,326.45 78,616.24 80,974.73 83,403.97 85,906.09
After 4 years 80,142.76 82,547.04 85,023.45 87,574.15 90,201.37
After 5 years 87,195.07 89,810.92 92,505.25 95,280.41 98,138.82
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Bachelor’s Degree
3.00% 3.00% 3.00% 3.00%
Current 5/1/2023 5/1/2024 5/1/2025 5/1/2026
Less than 1 year 64,296.22 66,225.11 68,211.86 70,258.22 72,365.97
After 1 year 70,625.89 72,744.67 74,927.01 77,174.82 79,490.06
After 2 years 73,977.66 76,196.99 78,482.90 80,837.39 83,262.51
After 3 years 77,852.78 80,188.36 82,594.01 85,071.83 87,623.98
After 4 years 81,745.43 84,197.79 86,723.72 89,325.43 92,005.19
After 5 years 89,314.69 91,994.13 94,753.95 97,596.57 100,524.47
22
APPENDIX C - CANINE OFFICER AGREEMENT
The canine officer shall perform the following duties relative to his/her assigned canine during the
course of his/her duty shift:
Exercise
Grooming
Feeding (one meal)
Training
Veterinarian routine checkups and shots
Procuring food and supplies
The officer shall be allowed four (4) hours off per week, with pay for the following at-home outside
work activities with his/her assigned canine:
1. Cleaning the canine’s kennel or other up after the canine.
2. Feeding (one meal on on-duty days--2 meals on off-duty days)
3. Exercise on off-duty days
4. Emergency trips to veterinarian
If the off-duty at-home canine care activities exceed the four (4) hours per week allowance for any
week, the officer shall submit a daily log identifying the activities engaged in, the times at which
they took place and the duration of the activities to his/her supervisor by the end of the shift
immediately following the week, in order to receive any further compensation for such additional
time.
_________________________________ _____________________
Officer Date
_________________________________ _____________________
John Purcell Date
Mayor
_________________________________ _____________________
James Jensen Date
Chief of Police
23
SIDE LETTER OF UNDERSTANDING
The Illinois FOP Labor Council and the United City of Yorkville agree that the Council waives
any right to bargain over the provisions of the City’s revised employee hand book, as is on final
draft date, with the understanding that if any section of the handbook conflicts with the express
terms of the contract, then the contract shall govern.
AGREED:
For: The United City of Yorkville: For: FOP, Labor Council:
____________________________ ____________________________
John Purcell Date Kyle Davis Date
Mayor Unit Steward
____________________________ ______________________________
James Jensen Date Ryan Goldsmith Date
Police Chief
____________________________ ____________________________
Jori Behland Date Robbie Hart Date
City Clerk Unit Steward
City Seal: ____________________________
Mike Powell Date
FOP, Labor Council
Field Representative
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #9
Tracking Number
CC 2022-25
Collective Bargaining Agreement between Yorkville the International Union of
Operating Engineers Local 150, Public Employees and the City
City Council – May 24, 2022
Majority
Approval
Bart Olson Administration
Name Department
Summary
Approval of a collective bargaining agreement between the City and Public Works employees,
represented by IOUE Local 150.
Background
The last collective bargaining agreement between the City and Public Works employees was
approved in 2020 extending the agreement for one calendar year (May 1, 2020 – April 30, 2021). The
city has been negotiating with Local 150 months before the April 30, 2021, deadline, but negotiations
wrapped up in May 2022. The attached document reflects the final draft between the two parties from
May 1, 2021, through April 30, 2026.
Items of note within the agreement include:
1. Term/Renewal (Article XXVIII)
a. Last contract was a 1-year extension following a 3-year term between 2017 – 2020. This
contract has a proposed term of 5 years for 2021 through 2026.
2. Union Dues and Fair Share Fee Sections, related to AFSCME v. Janus Supreme Court Decision
a. Union Activity During Working Hours (Section 2.1)
i. This section is updated to reflect current law. It outlines notification of a new
employee to the Union, meeting requirements between the Union and new
employees and outlines the Unions rights to worksite meetings.
b. Deductions (Section 3.1/Appendix E)
i. This outlines the deductions by a voluntary form located in Appendix E. The
language outlines the current process, and the form will be distributed to all new
employees. This process has been updated to reflect legal changes since the Janus
decision in 2018.
c. Fair Share (Section 3.2)
i. This section was deleted in its entirety to reflect legal changes due to the Janus
decision in 2018.
3. Workday and Workweek (Section 4.1 (B) 4.)
a. Updated language to reflect the ability of the employee to chose to receive overtime pay
or compensatory time for weekend water checks or unscheduled/called-in time. This
reflects current practice.
4. Sick Leave Utilization (Section 11.1)
Memorandum
To: City Council
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: May 24, 2022
Subject: Collective Bargaining Agreement with Local 150 (Public Works)
a. Updated sick leave to reflect the language in the City of Yorkville Employee Manual.
This language update provides for a broader definition of “immediate family” than what
is currently used in the previous union contract.
5. Health Insurance Premiums and Contributions (Section 13.1)
a. The language related to annual physicals was updated in the extending agreement for
one-year and is now reflected in the proposed contract. This language mirrors the Police
Unions’ contracts as well. New language was added to affirm that the City must of offer
the same health plans to the union members as they do to the rest of the City employees;
the City retains the right to change insurance carriers, benefit levels or to self-insure.
6. Uniforms (Section 18.1)
a. Reflects changes to the City’s existing uniform allowance to a streamlined system to
where the employee receives a check for uniform needs. This provides employees more
control and responsibility to order certain clothing and shoe items. The amount has been
updated from $500(existing employee)/$700 (new employee) to $750 (existing
employee)/$950 (new employee). The checks are taxable income.
7. Wages (Article XII – Appendix A)
a. The Public Works employee compensation plan is outlined in Appendix A. Essentially
the wages are outlined to be retroactive to May 1, 2021 at 2.5%, retroactive to May 1,
2022 at 2.5%, May 1, 2023 at 2.75%, May 1, 2024 at 3%, and May 1, 2025 at 3%.
8. Side Letter – Preparation/Maintenance of Baseball Fields and Mowing Activities
a. This letter outlines the understanding between the City and the Union that if seasonal and
temporary workers can perform baseball field maintenance and mowing without the work
being grieved by bargaining unit members. This was a City request that the union has
granted, but they have asked that it be included as a side letter instead of the body of the
agreement. It will have the same legal weight as a side letter as it would if the language
were in the agreement.
Recommendation
Staff recommends approval of the collective bargaining agreement between the City and Public
Works employees represented by IUOE Local 150.
4852-9363-9873.v1
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE INTERNATIONAL UNION OF
OPERATING ENGINEERS,
LOCAL 150, PUBLIC EMPLOYEES
DIVISION
AND
UNITED CITY OF YORKVILLE
MAY 1, 2021 2017 THROUGH APRIL 30, 2026 2020 Formatted: Not Highlight
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4852-9363-9873.v1
TABLE OF CONTENTS
PREAMBLE .................................................................................................................................. 4
AGREEMENT .............................................................................................................................. 4
ARTICLE I. RECOGNITION .................................................................................................... 4
ARTICLE II. UNION RIGHTS .................................................................................................. 4
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS .................... 4
SECTION 2.2: UNION BULLETIN BOARD ........................................................ 5
ARTICLE III. UNION DUES/FAIR SHARE CHECKOFF .................................................... 5
SECTION 3.1: DEDUCTIONS ............................................................................... 5
SECTION 3.2: HOLD HARMLESS ..................................................................... 77
ARTICLE IV. HOURS OF WORK AND OVERTIME ......................................................... 77
SECTION 4.1: WORKDAY AND WORKWEEK ............................................... 77
SECTION 4.2: LUNCH/REST PERIODS ............................................................ 77
SECTION 4.3: MANDATORY REST PERIOD .................................................. 88
SECTION 4.4: MEAL ALLOWANCE ................................................................. 88
SECTION 4.5: OVERTIME COMPENSATION.................................................. 88
SECTION 4.6: OVERTIME DISTRIBUTION ..................................................... 99
SECTION 4.7: SNOW PLAN ............................................................................... 99
SECTION 4.8: CALLBACK ................................................................................. 99
SECTION 4.9: PAGER/PHONE USAGE ......................................................... 1010
SECTION 4.10: SECTION ON-CALL ASSIGNMENTS .................................. 1212
SECTION 4.11: COMPENSATORY TIME OFF ............................................... 1212
ARTICLE V. SENIORITY .................................................................................................... 1212
SECTION 5.1: SENIORITY DEFINED ........................................................... 1212
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE ................................. 1313
SECTION 5.3: SENIORITY LIST .................................................................... 1313
SECTION 5.4: PROBATIONARY EMPLOYEES ........................................... 1313
ARTICLE VI. LAYOFF AND RECALL ............................................................................. 1313
SECTION 6.1: DEFINITION AND NOTICE................................................... 1313
SECTION 6.2: GENERAL PROCEDURES ..................................................... 1313
SECTION 6.3: AGREEMENT TO BARGAIN OVER LAYOFF
ALTERNATIVES..................................................................... 1414
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES ................................. 1414
ARTICLE VII. DISCIPLINARY PROCEDURES ............................................................. 1414
SECTION 7.1: EMPLOYEE DISCIPLINE ...................................................... 1414
SECTION 7.2: RIGHT TO REPRESENTATION ............................................ 1515
ARTICLE VIII. GRIEVANCE PROCEDURE ................................................................... 1515
SECTION 8.1: GRIEVANCE DEFINED ......................................................... 1515
SECTION 8.2: GRIEVANCE STEPS ............................................................... 1515
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4852-9363-9873.v1
SECTION 8.3: GRIEVANCE FORMS ............................................................. 1616
SECTION 8.4: SETTLEMENTS AND TIME LIMITS .................................... 1717
SECTION 8.5: UNION STEWARDS ............................................................... 1717
ARTICLE IX. HOLIDAYS.................................................................................................... 1717
SECTION 9.1: GENERAL INFORMATION ................................................... 1717
SECTION 9.2: SPECIFIC APPLICATIONS .................................................... 1717
SECTION 9.3: HOLIDAY PAY ....................................................................... 1818
SECTION 9.4: FLOATING HOLIDAYS ......................................................... 1818
ARTICLE X. VACATION ..................................................................................................... 1818
SECTION 10.1: VACATION ACCRUAL/USAGE ........................................... 1818
SECTION 10.2: VACATION SCHEDULING ................................................... 1818
SECTION 10.3: VACATION USAGE ............................................................... 1919
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION .............. 1919
ARTICLE XI. SICK LEAVE ................................................................................................ 1919
SECTION 11.1: SICK LEAVE UTILIZATION ................................................. 1919
SECTION 11.2: UNUSED SICK LEAVE .......................................................... 2020
SECTION 11.3: PENSION BENEFIT AT RETIREMENT................................ 2020
ARTICLE XII. LEAVES OF ABSENCE ............................................................................. 2121
SECTION 12.1: DISABILITY LEAVE .............................................................. 2121
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE ........................... 2121
SECTION 12.3: FUNERAL LEAVE .................................................................. 2121
SECTION 12.4: FAMILY AND MEDICAL LEAVE ........................................ 2121
SECTION 12.5: JURY DUTY LEAVE .............................................................. 3030
ARTICLE XIII. HEALTH INSURANCE ............................................................................ 3030
SECTION 13.1: HEALTH INSURANCE PREMIUMS AND
CONTRIBUTIONS .................................................................. 3030
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE ......................... 3232
SECTION 13.3: OPT OUT INCENTIVE ........................................................... 3333
ARTICLE XIV. EMPLOYEE TRAINING AND EDUCATION....................................... 3333
SECTION 14.1: TRAINING ............................................................................... 3333
SECTION 14.2: COMPENSATION ................................................................... 3333
SECTION 14.3: CDL LICENSE ......................................................................... 3333
SECTION 14.4: EDUCATIONAL INCENTIVE................................................ 3333
ARTICLE XV. SAFETY ........................................................................................................ 3434
SECTION 15.1: COMPLIANCE WITH LAWS ................................................. 3434
SECTION 15.2: UNSAFE CONDITIONS ......................................................... 3434
ARTICLE XVI. LABOR-MANAGEMENT MEETINGS .................................................. 3535
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES ......................... 3535
SECTION 16.2: PURPOSE ................................................................................. 3535
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4852-9363-9873.v1
ARTICLE XVII. SUBCONTRACTING .............................................................................. 3535
SECTION 17.1: NO SUBCONTRACTING ....................................................... 3535
SECTION 17.2: BARGAINING UNIT WORK ................................................. 3535
ARTICLE XVIII. UNIFORMS AND EOUIPMENT .......................................................... 3636
SECTION 18.1: UNIFORMS .............................................................................. 3636
SECTION 18.2: PROTECTIVE CLOTHING ..................................................... 3636
SECTION 18.3: PRESCRIPTION SAFETY GLASSES .................................... 3636
ARTICLE XIX. PERSONNEL RECORDS ......................................................................... 3737
SECTION 19.1: PERSONNEL RECORDS ........................................................ 3737
SECTION 19.2: RIGHT OF INSPECTION AND COPIES ............................... 3737
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS ..... 3737
ARTICLE XX. NO STRIKE / NO LOCKOUT ................................................................... 3737
SECTION 20.1: NO STRIKE .............................................................................. 3737
SECTION 20.2: NO LOCKOUT ......................................................................... 3737
SECTION 20.3: LEGITIMATE PICKET LINE ................................................. 3737
ARTICLE XXI. WAGES ....................................................................................................... 3838
ARTICLE XXII. DRUG AND ALCOHOL POLICY ......................................................... 4040
ARTICLE XXIII. FILLING OF VACANCIES/PROMOTIONS ...................................... 4040
SECTION 23.1: POSTING .................................................................................. 4040
SECTION 23.2: PROMOTIONS......................................................................... 4040
ARTICLE XXIV. SECONDARY EMPLOYMENT ........................................................... 4040
ARTICLE XXV. SAVINGS CLAUSE .................................................................................. 4141
ARTICLE XXVI. MAINTENANCE OF ECONOMIC BENEFITS AND
COMPLETE AGREEMENT CLAUSE ............................................................................... 4141
SECTION 26.1: MAINTENANCE OF ECONOMIC BENEFITS CLAUSE..... 4141
SECTION 26.2: COMPLETE AGREEMENT CLAUSE ................................... 4141
ARTICLE XXVII. RENEWAL ............................................................................................. 4142
APPENDIX A WAGE RATES .............................................................................................. 4343
APPENDIX B DRUG AND ALCOHOL POLICY ............................................................. 4747
APPENDIX C FMLA FORMS .............................................................................................. 6060
APPENDIX D SNOW PLAN ................................................................................................ 6969
APPENDIX E LOCAL DUES DEDUCTION FORM…………………………………………70 Formatted: Body Text, Tab stops: Not at 6.49"
Formatted: Font: (Default) Times New Roman, 12 pt, Bold,
Check spelling and grammar, All caps
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4852-9363-9873.v1
PREAMBLE
In order to establish harmonious employment relations through a mutual process, to
provide fair and equitable treatment to all employees, to promote the quality and continuance of
public service, to achieve full recognition for the value of employees and the vital and necessary
work they perform, to specify wages, hours, benefits and working conditions, and to provide for
the prompt and equitable resolution of disputes, the parties agree as follows:
AGREEMENT
This Agreement has been made and entered into by and between the United City of
Yorkville, Illinois, (hereinafter referred to as the "Employer") and the International Union of
Operating Engineers, Local 150, Public Employees Division (hereinafter referred to as the
"Union"), on behalf of certain employees described in Article I.
ARTICLE I.
RECOGNITION
The Employer recognizes the Union as the sole and exclusive bargaining representative
in all matters establishing and pertaining to wages and salaries, hours, working conditions and
other conditions of employment on which it may lawfully bargain collectively for employees
within the following collective bargaining unit, as certified by the Illinois State Labor Relations
Board:
**INCLUDED
All full-time and regular part-time employees in the department of Public Works, and the
department of Parks, in the following classifications: Maintenance Worker I, Maintenance
Worker II, and Operator.
**EXCLUDED
All other employees.
ARTICLE II.
UNION RIGHTS
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS
The City shall provide to the Union, including its agents and employees, reasonable
access to employees in the bargaining unit following advance notice to management. This access
shall be at all times conducted in a manner so as not to impede normal operations. This access
includes the right to meet with one or more employees on the employer’s premises during the
work day to investigate and discuss grievances and workplace-related complaints without charge
to pay or leave time of employees. Representatives of the Union shall have the right to conduct
worksite meetings during lunch and other non-work breaks, and before and after the workday, on
the employer’s premises to discuss collective bargaining negotiations, the administration of
collective bargaining agreements, other matters related to the duties of the exclusive
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4852-9363-9873.v1
representative, and internal matters involving the governance or business of the exclusive
representative, without charge to pay or leave time of the employees.
Within ten (10) calendar days from the date of hire of a bargaining unit employees, the
City shall provide to the Union in an electronic file or other mutually agreed format, the
following information about the new employee: the employee’s name, job, title, worksite
location, home address, work telephone numbers, file with the employer.
The Union shall have the right to meet with newly hired employees, without charge to
pay or leave time of the employee, on the employer’s premises or at a location mutually agreed
to by the employer and the exclusive representative for up to one hour within the first two weeks
of employment in the bargaining unit or at a later date and time if mutually agreed upon by the
City and the Union.Union activities within Employer facilities shall be restricted to
administering this Agreement. For purposes of negotiating, stewards will be allowed to attend
negotiations during a workday after obtaining permission from the City Administrator. The
Stewards or his/her alternate will ask for and obtain permission from the Department Head of
any employee with whom he/she wishes to carry on Union business.
Authorized agents of the Union shall have access to the Employer's establishment during
working hours for the purpose of adjusting disputes, investigating working conditions, and
ascertaining that the Agreement is being adhered to, provided however, there is no interruption
of the Employer's working schedule.
SECTION 2.2: UNION BULLETIN BOARD
The Employer shall provide a Union bulletin board at each work location. The board(s)
shall be for the sole and exclusive use of the Union.
ARTICLE III.
UNION DUES/FAIR SHARE CHECKOFF
SECTION 3.1: DEDUCTIONS
The Employer agrees to deduct from the pay of those employees covered by this
Agreement who have signed a voluntary authorization form (attached as Appendix E) any or all
of the following:
(A) Union membership dues, assessments, PAC, or fees; and
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall
be made within the provisions of the State salary and annuity withholding Act and/or any other
applicable State statutes.
Upon receipt of an appropriate written voluntary authorization from an employee, such
authorized deductions shall be made in accordance with the law and shall be remitted to the
Union on a bi-weekly basis at the address designated in writing by the Union. The Union shall
6
4852-9363-9873.v1
advise the Employer of any increases in dues or other approved deductions in writing at least
thirty (30) days prior to its effective date.
The Union shall certify the current amount of Union deductions.The Employer agrees to
deduct from the pay of those employees who are Union members any or all of the following:
(A) Union membership dues, assessments, PAC, or fees;
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall
be made within the provisions of the State salary and annuity withholding Act and/or any other
applicable State statute.
Upon receipt of an appropriate written authorization from an employee, such authorized
deductions shall be made in accordance with the law and shall be remitted to the Union on a bi-
weekly basis at the address designated in writing by the Union. The Union shall advise the
Employer of any increases in dues or other approved deductions in writing at least thirty (30)
days prior to its effective date.
The Union shall certify the current amount of Union deductions.
SECTION 3.2: FAIR SHARE
Pursuant to Section 3 (G) of the Illinois State Labor Relations Act and amendments
thereto, employees covered by this Article who are not members of the Union or do not make
application for membership, shall be required to pay, in lieu of dues, their proportionate fair
share of the collective bargaining process, contract administration and the pursuance of matters
affecting wages, hours, terms and conditions of employment, as certified by the Union.
The proportionate fair share payment, with a letter of explanation as to that fair share
payment, as certified to be current by the Union pursuant to the Illinois State Labor Relations
Act, shall be deducted by the Employer from the earnings of the non-member employee each pay
period.
The amount of the above employee deductions shall be remitted to the Union after the
deduction(s) is made by the Employer with a listing of the employee, social security number,
address and the individual employee deduction(s), along with deductions remitted pursuant to
this Article.
APPEAL PROCEDURE
The Union agrees to provide fair share payers with an appeal procedure in accordance
with applicable law.
Formatted: Not Highlight
Formatted: Not Highlight
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4852-9363-9873.v1
SECTION 3.3:SECTION 3.2: HOLD HARMLESS
The Union shall hold and save the employer harmless from any and all responsibility and
claims in connection with the collection and disbursement of monies under this Article and
Agreement.
ARTICLE IV.
HOURS OF WORK AND OVERTIME
SECTION 4.1: WORKDAY AND WORKWEEK
(A) The workday for bargaining unit employees is eight (8) hours and the workweek
is forty (40) hours.
(B) Hours
1. Except as set forth below, the hours for bargaining unit employees are
7:00 a.m. to 3:30 p.m., Monday through Friday
2. During the baseball season, the City may deviate from the regular shift
time and may schedule bargaining unit employees to perform ballfield
maintenance to begin working as early as 5:00 am for a normal 8.5-hour
shift under normal hourly wages on Saturdays and Sundays. Hours worked
outside of a regularly scheduled shift on Saturday and Sunday shall be
compensated at the appropriate overtime rate of pay. It is agreed that part-
time, temporary, seasonal, and non-bargaining unit staff may perform field
maintenance for the Championship games of any baseball tournaments.
3. The Employer will post all overtime opportunities for special events four
weeks prior to the event. Employees who work any of the City's special
events will be awarded compensatory time for all hours worked on the
event beyond the employee's regularly scheduled hours at a rate of one
and one-half hour for every hour worked beyond his/her regularly
scheduled hours. This provision shall not be construed as a guarantee that
bargaining unit employees will be assigned to work special events.
4. Employees who are assigned for weekend water checks or who are
unscheduled and called-in to maintain the baseball fields may choose to
receive overtime pay at the applicable rate or compensatory time for those
hours.
SECTION 4.2: LUNCH/REST PERIODS
(A) Employees shall be granted two (2) fifteen (15) minute paid breaks, one during
the first half of the work day and one during the second half of the work day.
Employees will be allowed to continue the practice of combining these two breaks
at the end of the day, subject to approval by supervisor. Employees will be
8
4852-9363-9873.v1
allowed to leave the premises during break times with the approval of the
supervisor.
(B) Employees shall be granted a one half hour lunch during the midpoint of each
day. Additionally, where the requirements of the job dictate that employees work
through their lunch period, employees shall be allowed to leave work forty five
(45) minutes early, or shall be compensated at the rate of one half hour of
appropriate overtime.
SECTION 4.3: MANDATORY REST PERIOD
Unless an Employee agrees otherwise, Employees will not be required to work more than
sixteen (16) hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest
period. Should an employee reasonably believe that he can work more than 16 hours in a twenty
four hour period, he shall be permitted to do so.
SECTION 4.4: MEAL ALLOWANCE
The practice of providing meals to employees shall be consistent with prior practice and
procedure.
SECTION 4.5: OVERTIME COMPENSATION
The compensation paid employees for overtime work shall be as follows:
1. Except as provided for in this agreement, a bargaining unit employee shall
be paid at one and one-half his/her regular hourly rate of pay when
required to work outside of his/her normal work day or work week, as
defined in Section 1 of this Article.
2. Employees scheduled for water checks on designated holidays shall
receive double time in the form of compensatory time or compensation,
per the employee's discretion.
3. A bargaining unit employee shall be paid at twice his/her regular hourly
rate of pay for all unscheduled hours actually worked on designated
holidays For example, if the employee is called out to at 7:00 pm on Labor
Day for an eight hour shift, the shift shall be paid for five hours at 2x pay
and 3 hours at 1.5x pay. For example, if the employee starts a two hour
shift at 11:30pm the day before Labor Day, the two-hour shift shall be
paid by 0.5 hours at 1.5x pay and 1.5 hours at 2x pay.
4. Time paid for but not worked shall be counted as "time worked" for
purposes of computing overtime compensation.
5. Compensation will not be paid (nor compensatory time taken) more than
once for the same hours under any provision of this Article or Agreement.
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SECTION 4.6: OVERTIME DISTRIBUTION
The Employer agrees to distribute overtime as equally as possible in each department
amongst those bargaining unit employees who usually perform the type of work at issue, then
within the bargaining unit. For example, if the Employer cannot staff the overtime assignment
with bargaining unit employees from within the department, the Employer shall next offer the
overtime assignment to bargaining unit employees outside the department. The employee
working on any job which extends into overtime shall have first claim on the overtime. The
parties recognize that they have an obligation to the community to provide services and that this
obligation on occasion may require the working of overtime. To meet that objective, overtime
shall be compulsory in emergency situations. On April 1St and November 1St of each calendar
year, any employee not interested in working overtime may so notify the Employer. This
notification does not relieve the employee from working overtime in emergency situations or in
circumstances where the Employer cannot otherwise staff overtime assignments.
Except as provided in Section 4.1(B)(2), the employment of part-time, temporary,
seasonal or non-bargaining unit personnel shall not work to deprive regular full-time personnel
of opportunities to work overtime. However, the Employer reserves the right to select individuals
to work overtime hours based on the intensity of the situation that causes the overtime, the
response time needed, the quality of work needed, and whether an employee with supervisory
authority is needed on site. If the full-time personnel who would have usually worked the
overtime refuses it or is unavailable, the employer may work part-time or temporary personnel
on said overtime without violating the Agreement.
SECTION 4.7: SNOW PLAN
Each snow event will correspond with a list of preferred employees for call-in. There
shall be an A-list and B-list. The week that contains the first snow event of the season shall be
determined to be an A-list week. During this week, the A-list employees shall be called-in first
for winter road maintenance (snow, ice, sleet). If an A-list employee is not available, then the
employee on the B-list that maintains the same route shall be called in and given the opportunity
to work the snow event. For the next consecutive week (Monday-Sunday), the B-list employees
shall be called-in first for winter road maintenance (snow, ice, sleet). If a B-list employee is not
available, then the employee on the A-list that maintains the same route shall be called in and
given the opportunity to work the snow event. In the event the A-list and B-list route employees
are not available, the supervisor on duty shall call other non-scheduled employees at their
discretion. If a post-snow operation call-back is required, the Employer shall call back
employees from the respective A or B list.
The general rosters for the lists are included as an attachment in Appendix E. This list is
an example of the structure of the rosters, and could change based on scheduled time off, illness,
availability of employees, and other factors.
SECTION 4.8: CALLBACK
A "callback" is defined as an official assignment of work which is outside of an
employee's regularly scheduled working hours as defined above. Callbacks shall be compensated
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4852-9363-9873.v1
at the appropriate overtime rate of pay, as stated above, for all hours worked on callback, with a
guaranteed minimum of two (2) hours at such overtime rate of pay for each callback.
SECTION 4.9: PAGER/PHONE USAGE
This policy is intended to provide guidelines for the proper use of cellular telephones.
Cellular telephones are provided to employees as business needs indicate. An employee who
violates the terms of this policy may be subject to disciplinary action including suspension and/or
termination as stated in section 5 of the employee manual.
Eligibility Criteria
Employees eligible for assignment of City-owned cellular telephones are those
designated by the City Administrator and/or the Chief of Police, including (but not limited to):
1. Employees who are frequently in a vehicle, if the individual must conduct
City business by the telephone while in the field, and it can be shown that
cost savings and customer service efficiently will be realized through the
use of such devices;
2. Employees who have a critical need to maintain accessibility with other
department directors, City management staff and public officials, in order
to insure uninterrupted customer services and/or the integrity of the City;
3. Public safety positions, as determined by the Chief of Police, as necessary
to provide immediate and direct telephone communications with citizens,
outside agencies cooperating in operations, or other resource entities
outside of City government, and to provide for communications which
may be inappropriate for mobile radios;
4. Department Heads and employees who have responsibility for responding
to public safety incidents in the field.
Business Use of Cellular Phones
Where job or business needs demand immediate access to an employee, the City may
issue a City-owned cell phone or allow an employee to elect a cell phone stipend of $45 per
month for business use of their personal phone in accordance with the Cellular Phone Allowance
Agreement (found in Appendix X of the employee manual). The Cellular Phone Allowance
Agreement allows employees to use a single phone for personal and business use through
reimbursing the City for personal use of a phone or by receiving a stipend to use their personal
phone for business use.
Employee Responsibilities
Employees are required to obey all laws governing the operation and use of vehicle in
effect at the time. Violation of any traffic law or rule, regardless of whether a citation is issued or
the disposition of any changes, is grounds for discipline, up to and including termination.
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In situations where job responsibilities include regular driving and accepting of business
calls, hands-free equipment will be provided to facilitate the provisions of this policy.
Employees whose job responsibilities do not specifically include driving as an essential
function, but who are permitted a cell phone for business use, are also expected to abide by the
provisions above. Under no circumstances are employees allowed to place themselves at risk to
fulfill business needs.
Employees who are charged with traffic violations resulting from the use of their phone
while driving will be solely responsible for all liabilities that result from such actions.
Employees will be allowed to review the invoices for the cellular phone assigned to them
and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for
all charges determined to be inappropriate by the Department Head, Finance Director or City
Administrator.
Reimbursements shall be made within 30 days of receipt of invoice by the department at
the overage rate of the approved City's vendor.
Employees in possession of company equipment such as cellular phones are expected to
protect the equipment from loss, damage or theft. Failure to maintain a working phone and
appropriate service contract will result in the immediate cancellation of the stipend payment.
The use of camera phones to photograph City employees or information is strictly
prohibited without the express permission of the Department Head. This is necessary to secure
employee privacy, and other business information.
The employee shall release records of cellular phone use in compliance with City and
State regulations and policies. This includes information pertaining to City business that may be
subject to the Freedom of Information Act, as well as cellular phone records in the event of an
accident or injury in which such records may help determine the cause of such accident.
Repairs and Replacements of Equipment
If there is a potential that equipment may be lost or damaged, the employee is responsible
for making reasonable accommodations to protect the equipment. City provided cellular
telephone equipment will be repaired or replaced according to one of the following:
1. Personal cellular telephone equipment with a City reimbursement that
requires repair or replacement due damage as a result of City job related
duties or responsibilities or a situation outside the control of the employee
will be repaired or replaced at the expense of the City (up to a maximum
of $200.00). The employee must have made a reasonable accommodation
to protect this equipment. City-issued cellular telephone equipment that
requires repair or replacement due to normal wear and tear, damage as a
result of City job related duties or responsibilities or a situation outside the
control of the employee will be repaired or replaced at the expense of the
City.
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2. In the event that the loss or damage is determined not to be in the course
of employment or is found to be due to the employee's negligence, no
reimbursement shall be made. Replacement/Repair shall only be provided
after approval by the employee's Department Head and City
Administrator. This will be subject to corrective action as determined by
the Department Head or designee.
Termination
Upon termination, the employee is to return his/her City issued cellular telephone as well
as any accessories to the City. The City issued telephone number is the property of the City and
shall remain under the City's ownership.
Employees who separate from employment with outstanding debts for equipment loss or
unauthorized charges will be considered to have left employment on unsatisfactory terms and
may be subject to legal action for recovery of the loss.
Upon resignation or termination of employment, or at any time upon request, the
employee may be asked to produce the phone for return or inspection. Employees unable to
present the phone in good working condition within the time period requested may be expected
to bear the cost of a replacement.
SECTION 4.10: ON-CALL ASSIGNMENTS
On call assignments shall be consistent with the provisions of this agreement.
SECTION 4.11: COMPENSATORY TIME OFF
In lieu of paid overtime, employees may opt to earn compensatory time off.
Compensatory time shall be granted in such time blocks as are mutually agreed upon between
the employee, and the Employer. Compensatory blocks shall be for a minimum of fifteen (15)
minute increments. Compensatory time which is unused and which has been previously awarded
at the rate of time and one-half or double time shall be compensated at the employee's regular
hourly rate of pay. Employees may not accumulate more than two hundred and forty (240) hours
of compensatory time. Compensatory time off shall be scheduled, and approved the same as
vacation time. Should an employee desire, he shall be permitted to cash out a maximum of eighty
(80) hours per fiscal year without further approval by the City.
ARTICLE V.
SENIORITY
SECTION 5.1: SENIORITY DEFINED
Except for purposes of layoff, an employee's seniority shall be the period of the
employee's most recent continuous regular employment with the Employer, in the bargaining
unit.
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SECTION 5.2: BREAKS IN CONTINUOUS SERVICE
An Employee's continuous service record shall be broken by voluntary resignation,
discharge for just cause, retirement, failure to return from a leave of absence and being absent for
three (3) consecutive days without reporting off. However, if an employee returns to work in any
capacity after layoffs for the Employer within twelve (12) months, the break in continuous
service shall be removed from his/her record.
SECTION 5.3: SENIORITY LIST
Once each year the Employer shall post a Bargaining Unit seniority list showing the
seniority of each employee. A copy of the seniority list shall be furnished to the Union when it is
posted. The seniority list shall be accepted and final thirty (30) days after it is posted, unless
protested by the Union or an employee.
SECTION 5.4: PROBATIONARY EMPLOYEES
An employee is probationary for the first 12 months of employment. A probationary
employee shall have no seniority, except as otherwise provided for in this Agreement, until
he/she has completed his/her required probationary period. Upon such completion, he/she shall
acquire seniority retroactively from the date of employment. During this period of probation, no
grievance may be filed by or on behalf of such employee regarding discharge or discipline.
ARTICLE VI.
LAYOFF AND RECALL
SECTION 6.1: DEFINITION AND NOTICE
A layoff is defined as a reduction in bargaining unit jobs. The Employer shall give the
Union at least thirty (30) days notice of any layoffs except in emergency situations wherein such
period of notice may be reduced.
SECTION 6.2: GENERAL PROCEDURES
In the event of a layoff, employees shall be laid off in inverse order of seniority as
defined in Article V. However, prior to laying off any bargaining unit employees, all temporary,
probationary, or part-time employees who perform work customarily performed by bargaining
unit employees within the effected divisions shall be laid off or terminated, as the case may be;
this provision shall not apply to foremen of the Parks or Public Works Departments. The City
may lay off employees out of this inverse order of seniority in a position or classification if it
determines that retention of a less senior employee is necessary to perform the remaining work
based on relative skills and abilities, the need for specific licenses or certifications. A bargaining
unit employee subject to layoff may replace a seasonal employee at the then applicable wage rate
and benefits, if any, paid to seasonal employees. Should a bargaining unit employee choose to
replace a seasonal employee, he/she will retain all recall rights set forth in Section 6.4 below.
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SECTION 6.3: AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES
The City and Union agree to negotiate over alternatives to layoffs, after the City has
notified the Union as described in Section 6.1. The City shall have the ultimate authority to
decide whether the alternatives proposed by the Union are accepted in full or in part, or rejected.
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES
The names of laid-off employees shall be placed on a preferential hiring list for thirty-six
(36) months. Said preferential hiring list shall apply only to positions within the department of
public works and the parks division. Employees shall be recalled in seniority order, provided
they possess the requirements of the new position. No part-time or seasonal employees will be
hired to do bargaining unit work during this time without first offering the work to a laid-off
employee at the then applicable wage rate and benefits, if any, paid to seasonal employees. After
thirty-six (36) months on layoff, an employee shall lose his/her seniority.
ARTICLE VII.
DISCIPLINARY PROCEDURES
SECTION 7.1: EMPLOYEE DISCIPLINE
The Employer agrees with the tenets of progressive and corrective discipline and that it
shall be imposed only for just cause. Employees of the United City of Yorkville are expected to
perform satisfactorily their assigned duties. The level of discipline imposed shall match the
severity of the offense committed and in any appropriate circumstance — one or more steps in
this process may be skipped. Disciplinary action may involve any one or more of the following:
(A) Oral warning with documentation of such filed in the employee's personnel file,
with copy sent to Union office.
(B) Written reprimand with copy of such maintained in the employee's personnel file,
with copy sent to Union office.
(C) Suspension without pay with documentation of such maintained in the employee's
personnel file, with copy sent to Union office.
(D) Discharge with documentation of such maintained in the employee's personnel
file, with copy sent to Union office.
Pursuant to actual imposition of written reprimands, suspension without pay, or
discharges, the employee shall be afforded an opportunity to discuss his/her views concerning
the conduct causing such disciplinary action. Such discussion should take place as soon as
practicable after the Supervisor's action and not be unduly or unreasonably delayed, and the
employee shall be informed clearly and concisely of the basis for such action. Furthermore, upon
request of the employee, a representative of the Union (Steward) shall be allowed to be present
and participate in such discussions.
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SECTION 7.2: RIGHT TO REPRESENTATION
Prior to any pre-disciplinary discussions with the employee, the employee shall be
informed of his/her rights to Union representation due to the fact that disciplinary action may be
taken.
ARTICLE VIII.
GRIEVANCE PROCEDURE
SECTION 8.1: GRIEVANCE DEFINED
A grievance is defined as any claim of violation of this Agreement. SECTION 8.2:
SECTION 8.2: PROCESSING OF GRIEVANCE
Grievances shall be processed only by the Union on behalf of an employee or on behalf
of a group of employees or itself setting forth name(s) or group(s) of the employee(s). The
Grievant or one Grievant representing a group of Grievants may be present at any step of the
grievance procedure, and the employee is entitled to Union representation at each and every step
of the grievance procedure. The resolution of a grievance filed on behalf of a group of employees
shall be made applicable to the appropriate employees within that group.
SECTION 8.3: GRIEVANCE STEPS
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT
OF PARKS
The Union may submit a written grievance to the Director of Public Works, or the
Superintendent of Parks within ten (10) business days of the event giving rise to the grievance or
within ten (10) business days of when the Union should have reasonably known of the events
giving rise to the grievance. The Director of Public Works, the Superintendent of Parks, or
his/her designee shall schedule a conference within five (5) business days of receipt of the
grievance to attempt to adjust the matter. The Director of Public Works, the Superintendent of
Parks, or designee shall submit a written response within ten (10) business days of the
conference. If the conference is not scheduled, the Director of Public Works, the Superintendent
of Parks, or designee shall respond to the grievance in writing within ten (10) business days of
receipt of the grievance.
STEP TWO: CITY ADMINISTRATOR
If the grievance remains unresolved at step one, or if the resolution at step one is not
satisfactory to the Union, the Union may advance the written grievance to the City Administrator
within ten (10) business days of the response in step one or when such response was due. The
City Administrator or his/her designee shall schedule a conference within ten (10) business days
of receipt of the grievance to attempt to adjust the matter. The City Administrator or designee
shall submit a written response within ten (10) business days of the conference. If the conference
is not scheduled, the City Administrator or designee shall respond to the grievance in writing
within ten (10) business days of receipt of the appeal.
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STEP THREE: ARBITRATION
If the grievance remains unresolved at step two, or if the step two response is not
satisfactory to the Union, the Union may refer the grievance to arbitration within fifteen (15)
business days of the step two response or the date the step two response was due. The Union
shall request the American Arbitration Association to submit a panel of seven (7) Arbitrators.
The parties shall alternately strike the names of Arbitrators, taking turns as to the first strike. The
person whose name remains shall be the Arbitrator, provided that either party, before striking
any names, shall have the right to reject one (1) panel of Arbitrators.
Both parties agree to attempt to arrive at a joint stipulation of the facts and issues as
outlined to be submitted to the Arbitrator. Both parties shall have the right to request the
Arbitrator to require the presence of witnesses and/or documents. Each party shall bear the costs
of its own witnesses.
Questions of arbitrability shall be decided by the Arbitrator. The Arbitrator shall make a
preliminary determination on the question of arbitrability. If it is determined that the matter is
arbitrable, the Arbitrator shall then proceed to determine the merits of the dispute. If either party
objects, another panel will be requested and another arbitrator selected.
In the conduct of any arbitration under this Article, the rules and procedure governing the
conduct of arbitration proceedings of the American Arbitration Association shall control, except
where specifically limited by this Article. The Arbitrator shall neither amend, modify, nullify,
ignore, add or subtract from the provisions of this Agreement.
The expenses and fees of the Arbitrator and the cost of the hearing room shall be shared
equally by the parties. Nothing in this Article shall preclude the parties from agreeing to the
appointment of a permanent Arbitrator(s) during the term of this Agreement or to use the
expedited arbitration procedures of the American Arbitration Association.
If either party desires a verbatim record of the proceedings, it may cause such to be made,
providing it pays for the record and makes a copy available without charge to the Arbitrator. If
the other party desires a copy, it shall equally pay for the expense of such.
The Arbitrator shall render his/her decision in writing to the parties within thirty (30)
calendar days following the close of the arbitration hearing or the submission date of briefs,
whichever is later. The Arbitrator shall support his/her findings with a written opinion. The
decision and opinion shall be based solely on and directed to the issue presented. The award shall
clearly direct the parties as to what action(s) must be taken in order to comply with the award.
The decision and award of the arbitration shall be final and binding to the Union,
employee(s) and Employer. Such decision shall be within the scope and terms of this Agreement
but shall not change any of its terms or conditions.
SECTION 8.4: GRIEVANCE FORMS
The written grievance required under this Article shall be on a form which shall be
provided by the Union. It shall contain a statement of the Grievant's complaint, the section(s) of
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this Agreement that have been allegedly violated, the date of the alleged violations and the relief
being sought. The form shall be signed and dated by the Grievant and/or his/her representative.
An improper grievance form, date, section citation or other procedural error shall not be grounds
for denial of the grievance
SECTION 8.5: SETTLEMENTS AND TIME LIMITS
Any grievance not appealed to the next succeeding step in writing and within the
appropriate number of work days of the Employer's last answer, or the date the Employer's
answer was due, will be considered settled on the basis of the employer's last answer and shall
not be eligible for further appeal, except that the parties may, in any individual case (except
discharge cases), extend this limit by unilateral written notice.
SECTION 8.6: UNION STEWARDS
One (1) duly authorized bargaining unit representatives shall be designated by the Union
in each department as the Steward. One (1) duly authorized bargaining unit representatives shall
be designated by the Union in each department as the Alternate Steward. The Union will provide
written notice to the Employer to identify the Stewards.
ARTICLE IX.
HOLIDAYS
SECTION 9.1: GENERAL INFORMATION
Holidays are the following:
New Year's Day, Martin Luther King Day, President's Day, Good Friday,
Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving Christmas Eve Day, Christmas
Day
If the Employer declares any additional dates as observed holidays, such date(s) shall be
considered holiday(s) for all bargaining unit employees. Moreover, on days when other
Employer employees are allowed to go home early with pay, bargaining unit employees who are
not given the time off shall be compensated with pay or receive compensatory time for the
equivalent amount of hours as what was offered to other employees at overtime rate or
compensatory time. For example, if office employees are allowed to leave 2 hours early,
bargaining unit members shall be offered the choice of going home early that day or 2 hours of
compensation at overtime rate (i.e. 3 hours), or 2 hours of compensatory time at overtime rate
(i.e. 2 hours). For purposes of interpreting the preceding sentence, "go home early" shall not
include telecommuting or working from home.
SECTION 9.2: SPECIFIC APPLICATIONS
When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a
holiday falls on a Sunday, it will be observed on the following Monday.
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SECTION 9.3: HOLIDAY PAY
All employees shall receive eight (8) hours pay for each holiday. A bargaining unit
employee shall be paid at twice his/her regular hourly rate of pay for all hours actually worked
on designated holidays, with a guaranteed minimum of four (4) hours should an employee be
called out on a holiday. For example, if the employee starts an eight-hour shift at 7:00pm on
Labor Day, the shift shall be paid at five hours at 2x pay and three hours at 1.5x pay. For
example, if the employee starts a three hour shift at 10:00pm on Labor Day, the employee shall
receive four hours at 2x pay. For example, if the employee starts a two hour shift at 11:30pm the
day before Labor Day, 0.5 hours shall be paid at 1.5x pay and 1.5 hours shall be paid at 2x pay.
SECTION 9.4: FLOATING HOLIDAYS
All employees shall be entitled to two (2) floating holidays to be used in each calendar
year. Employees will not receive additional compensation for the floating holidays (i.e. no
payout upon termination) and these floating holidays are the only floating holidays that
employees are entitled to. Where practicable, employees shall notify the Employer of his/her
intent to use a personal day within forty eight (48) hours in advance of the personal day.
Employees are permitted to use one of these floater days in lieu of taking unpaid time off on
Election Day which is celebrated on November 3, 2020.
ARTICLE X.
VACATION
SECTION 10.1: VACATION ACCRUAL/USAGE
Bargaining unit employees shall be entitled to paid vacation days in accordance with the
following schedule:
Service Time Vacation Available
Six months through one year 40 hours
Beginning of one year through two years 40 hours
Beginning of two years through five years 80 hours (per year)
Beginning of six years through ten years 120 hours (per year)
Beginning of eleven years through fifteen years 160 hours (per year)
Beginning of sixteen years and beyond 200 hours (per year)
SECTION 10.2: VACATION SCHEDULING
Vacations shall be scheduled in advance, subject to approval by the Department head or
his designee. In order to enable an employee to comply with this requirement, an employee may
submit a request to schedule vacation time before such time is actually earned, but in no event
shall an employee utilize vacation allowance before it is earned. Beginning November 30th thru
December 31St of the previous year, employees may begin scheduling vacations based on
seniority basis in each department. The directors will approve those vacations within seven (7)
days.
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After January 1st of each year, vacations shall be scheduled on a first come basis.
Requests to schedule 4 days or more of vacation shall be made at least seven (7) calendar days in
advance. Requests to schedule less than 4 days must be made at least three days in advance. Any
request for time off may be approved past the deadlines, at the discretion of the City
Administrator or his designee.
SECTION 10.3: VACATION USAGE
(A) A vacation day shall not be charged should a Holiday fall during an employee's
scheduled vacation period.
(B) New employees shall be eligible for vacation usage as defined within Section 10.1
(C) An employee is permitted to carryover vacation from one year to the next year,
but not beyond forty (40) hours and not beyond one year.
(D) Vacation time may be used in increments of one-half shift or more.
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION
(A) Upon separation, an employee shall be paid for all unused, accrued and pro-rated
vacation time based on the employee's current rate of pay.
(B) In the event of the employee's death, compensation for all unused vacation
allowances shall be paid to his/her beneficiary.
ARTICLE XI.
SICK LEAVE
Sick leave with pay is provided as a benefit in recognition that employees do contract
various illnesses from time to time and that their financial resources may be diminished in such
instances if pay is discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Sick leave as contained herein-may be taken
by an employee who is unable to work by reason of a non-duty related illness, injury or
disability. Employees may use sick leave to care for a child or spouse who is ill. Employees shall
accrue sick leave at the rate of twelve (12) days per year, one day per month. Sick leave will
have a maximum accumulation of 120 days (960 hours).
SECTION 11.1: SICK LEAVE UTILIZATION
Sick leave with pay is provided as a benefit in recognition that employees do contract
various illnesses from time to time and that their financial resources may be diminished in such
instances if pay is discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Sick leave as contained herein-may be taken
by an employee who is unable to work by reason of a non-duty related illness, injury, disability,
or medical appointment. Employees may also use sick leave to for the illness, injury, or medical
appointment for the employee immediate family. The phrase “immediate family” means the
employee’s child, step-child, spouse, domestic partner, sibling, parent, mother-in-law, father-in-
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law, grandchild, grandparent or step-parent.of the employee’s child, spouse, sibling, parent,
mother-in-law, father-in-law, grandchild, grandparent or stepparent care for a child or spouse
who is ill. Employees shall accrue sick leave at the rate of twelve (12) days per year, one day per
month. Sick leave will have a maximum accumulation of 120 days (960 hours).Sick leave may
be utilized only for the purposes specified in Section 11.1. Employees utilizing paid sick leave
hours shall be compensated for them according to their normal rate of pay. Employees will use
accrued sick leave in reverse accrual order. Thus, when an employee uses a sick leave hour, the
last sick leave hour earned is removed from his accumulated sick leave. Abuse of sick leave shall
be considered grounds for disciplinary action. Management may ask the bargaining unit
employee to produce documentation proving that they have been seen by a health care
professional at a clinic, doctor's office, hospital or other accredited medical facility after 3
consecutive sick days have been used or there is suspicion of abuse of sick time.
Absent employees who have exhausted their accumulated sick leave shall not be
compensated for further absences unless approved by the City Council.
SECTION 11.2: UNUSED SICK LEAVE
(A) May 15 of each year, an employee who has used less than the sick leave he has
accumulated in the immediately preceding fiscal year (May 1 through April 30)
will be asked if he wishes to sell back the accrued sick leave earned in that fiscal
year at a rate equivalent to fifty (50%) percent of his regular rate of pay for each
sick leave hour sold back. Sick leave hours accumulated in previous fiscal years
are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee's
accumulated sick leave. Employees electing to sell back their sick leave will be
paid for them by June 15.
(B) An employee who has at least twenty (20) years of service who elects normal
retirement shall be paid for unused sick leave at the rate of fifty percent (50%) of
his/her regular daily rate of pay in effect on his last day of active work for the
City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused
sick leave hours will be paid the equivalent of forty-eight hours of pay at the employee's regular
daily rate of pay.
SECTION 11.3: PENSION BENEFIT AT RETIREMENT
At retirement, an employee's sick leave days may be credited as days worked for
purposes of pension benefits, pursuant to rules of the Illinois Municipal Retirement Fund. For the
purposes of this section only, employees currently have a maximum accumulation of 120 days
(960 hours) sick time.
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ARTICLE XII.
LEAVES OF ABSENCE
SECTION 12.1: DISABILITY LEAVE
In the event of a temporary disability, an employee may apply for disability payment
through the Illinois Municipal Retirement Fund (IMRF).
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE
An employee with at least twelve (12) months seniority may petition the City
Administrator for a special leave of absence. Such leave of absence is without pay or fringe
benefits. A leave may be granted for good cause.
SECTION 12.3: FUNERAL LEAVE
When death occurs in the immediate family of any bargaining unit Employee, said
Employee shall be granted three (3) days off without loss of pay. Additional time needed by the
Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee's discretion.
For purposes of this article, "immediate family" shall include the employee's current
spouse, child (natural, step and adopted), parent or step-parent, sibling or step-sibling, mother-in-
law, father-in-law, grandparent or step-grandparent, and grandchildren.
When death occurs in the extended family of any bargaining unit Employee, said
Employee shall be granted one (1) day off without loss of pay. Additional time needed by the
Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee's discretion.
For purposes of this article, "extended family" shall include the employee's niece,
nephew, brother-in-law, sister-in-law, aunt, uncle or those who have achieved familial status by
living in the household.
SECTION 12.4: FAMILY AND MEDICAL LEAVE
(A) General Statement
It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12)
weeks of unpaid family and medical leave during a 12-month period to eligible employees in
accordance with the Family and Medical Leave Act of 1993 as amended ("FMLA"). The 12-
month period is measured using a rolling backward year as of the date of the commencement of
the FMLA leave.
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(B) Eligibility
In order to qualify to take family and medical leave under this policy, an employee must
have worked for the city for at least twelve (12) months and at least 1,250 hours during the
twelve (12) month period immediately before the date when the leave would begin.
(C) Reasons for Leave
A leave of up to twelve (12) weeks may be requested for any of the following reasons:
1. The birth of a child and to care for the newborn child within one year of
birth;
2. The placement with the employee of a child for adoption or foster care and
to care for the newly placed child within one year of placement;
3. To care for the employee's spouse, child, or parent who has a serious
health condition;
4. A serious health condition that makes the employee unable to perform the
essential functions of his or her job.
5. Because of any "qualifying exigency" (as defined by the Secretary of
Labor) arising out of the fact that an employee's spouse, child, or parent is
deployed on active duty in a foreign country (or has been notified of an
impending call or order to active duty) in the Armed Forces.
A leave of up to twenty-six (26) weeks may be requested to care for a covered service
member with a serious injury or illness if the eligible employee is the service member's spouse,
son, daughter, parent, or next of kin (military caregiver leave).
Spouses both employed by the City who request Child Care Leave or leave to care for an
ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month
period.
Employees will not be granted an FMLA leave to gain employment or work elsewhere,
including self-employment. Employees who misrepresent facts in order to be granted an FMLA
leave will be subject to immediate termination.
(D) Serious Health Condition
For purposes of this policy, "serious health condition" means an illness, injury,
impairment or physical or mental condition that involves one of the following:
1. Hospital Care. Inpatient care in a hospital, hospice or residential medical
care facility, including any period of incapacity relating to the same
condition;
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2. Absence Plus Treatment. A period of incapacity of more than three full
consecutive calendar days (including any subsequent treatment or period
of incapacity relating to the same condition), that also involves either: (1)
treatment two (2) or more times (within 30 days and provided the first
visit takes place within seven (7) days of the first day of incapacity) by a
health care provider, by a nurse or physician's assistant under direct
supervision of a health care provider, or by a provider of health care
services under orders of, or on referral by, a health care provider; or (2)
treatment by a health care provider on at least one occasion which results
in a regimen of continuing treatment under the supervision of the health
care provider (first visit to health care provider must take place within
seven (7) days of the first day of incapacity);
3. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal
care;
4. Chronic Conditions Requiring Treatment. A chronic condition which:
requires at least two (2) periodic visits for treatment per year by a health
care provider, or by a nurse or physician's assistant under direct
supervision of a health care provider; which condition continues over an
extended period of time; and may cause episodic rather than a continuing
period of incapacity;
5. Permanent/Long-term Conditions Requiring Supervision. A period of
incapacity which is permanent or long-term due to a condition for which
treatment may be effective. The employee or family member must be
under the continuing supervision of, but need not be receiving active
treatment by, a health care provider;
6. Multiple Treatments (non-chronic conditions). Any period of
incapacity to receive multiple treatment (including any period of recovery
therefrom) by a health care provider or by a provider of health care
services under orders of, or on referral by, a health care provider, either for
restorative surgery after an accident or other injury, or for a condition that
would likely result in a period of incapacity of more than three (3) full
consecutive calendar days in the absence of medical intervention or
treatment.
(E) Qualifying Exigency Leave
If you are an eligible employee (as defined above), you are entitled to take up to twelve
(12) weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a
covered military member is on active duty or called to active duty status. The leave described in
this paragraph is available during a 12-month rolling period, and may be taken on an intermittent
or reduced leave schedule basis. You will be required to provide a copy of the covered military
member's active duty orders or other documentation issued by the military that indicates that the
military member is on active duty or is called to active duty status in a foreign country and the
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dates of the covered military member's active duty service. Eligible employees may take all
twelve (12) weeks of his/her FMLA leave entitlement as qualifying exigency leave or the
employee may take a combination of twelve (12) weeks of leave for both qualifying exigency
leave and leave for a serious health condition (as defined above).
With respect to a Qualifying Exigency Leave:
1. A "covered military member" means your spouse, son, daughter, or parent
who is on active duty or called to active duty status in any foreign country
in any of the Armed Forces, including a member of the National Guard or
Reserves.
2. A "qualifying exigency" includes the following broad categories: (a) short
notice deployment; (b) military events and related activities; (c) childcare
and school activities; (d) prenatal care; (e) financial and legal
arrangements; (f) counseling; (g) rest and recuperation; (h) post
deployment activities, including reintegration activities, for a period of 90
days following the termination of active duty status; and, (i) additional
categories that are agreed to by the employer and employee within this
phrase.
3. The phrase "son or daughter" is defined as your biological, adopted, or
foster child, stepchild, legal ward, or child for whom you stood in loco
parentis, of any age for qualifying exigency leave, who is on active duty or
called to active duty status who is of any age. (Note: This definition is
different from other sections of this FMLA policy). If the exigency leave
is to arrange for childcare or school activities of a military member's child,
the military member must be the spouse, son, daughter or parent of the
employee requesting the leave.
4. A "parent" means a biological, adoptive, step or foster father or mother, or
any other individual who stood in loco parentis to you when you were a
son or daughter but it does not included "parents in law".
5. Parental care — eligible employees may take leave to care for a military
member's parent who is incapable of self-care when the care is
necessitated by the military member's covered active duty. Such care may
include arranging for alternative care, providing care on an immediate
need basis, admitting or transferring the parent to a care facility, or
attending meetings with staff at a care facility.
6. Rest and Recuperation — eligible employees may take up to fifteen days
to spend time with a military member on Rest and Recuperation leave,
limited to the actual leave time granted to the military member and
supported by the Rest and Recuperation leave orders or other appropriate
documentation issued by the military setting for the dates of the leave.
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(F) Military Caregiver Leave
If you have been employed by the City for at least twelve (12) months and have worked
at least 1,250 hours during the 12-month period preceding the start of the leave, and you work at
or report to a work site which has fifty (50) or more City employees within a 75-mile radius of
that work site, and you are a spouse, child (of any age for military caregiver leave), parent or
next of kin of a Covered Service member, as defined below, you are entitled to a total of twenty
six (26) workweeks of unpaid leave during a single 12-month period to care for the Covered
Service member (including twelve (12) workweeks for any other FMLA qualifying reason). The
leave described in this paragraph shall only be available during a single 12-month period
beginning as of the date the leave commences and ending 12 months after that date (and any
unused amounts are forfeited).
Military Caregiver Leave may be permitted more than once if necessary to care for a
different Covered Service member (or the same Service member with multiple or subsequent
injuries or illnesses) up to a combined total of twenty six (26) workweeks in a twelve (12) month
period. However, your total available leave time in any single 12-month period generally may
not exceed a combined total of twenty-six (26) workweeks (including FMLA time off taken for
any other reason); except as provided under the FMLA regulations. You will be required to
timely submit the completed paperwork provided to you and available from our Human
Resources Department as a condition of receiving approved Military Caregiver Leave; except as
provided under the FMLA regulations. NOTE: the 12 month computation period for this type of
leave differs from the other types of FMLA leave.
With respect to Military Caregiver FMLA Leave:
1. A "Covered Service member" means a member of the Armed Forces,
including a member of the National Guard or Reserves, who (i) is
undergoing medical treatment, recuperation, or therapy, (ii) is otherwise in
outpatient status, or (iii) is otherwise on the temporary disability retired
list, for a serious injury or illness; or is a covered veteran (discharged for
other than "dishonorable" reasons) who was on active duty at some point
in the five (5) year period prior to the date when the medical treatment,
recuperation or therapy for a serious injury or illness and who was a
member of the Armed Forces, National Guard or Reserves at any time
during the period of five (5) years preceding the date on which the veteran
undergoes that medical treatment, recuperation, or therapy, and who was
discharged or released under conditions other than dishonorable).
2. "Outpatient status" means the status of a Covered Service member
assigned to a military medical treatment facility as an outpatient or a unit
established for the purpose of providing command and control of members
of the Armed Forces receiving medical care as outpatients.
3. "Next of kin" means the nearest blood relative of that individual
(regardless of age) other than an employee's spouse, son or daughter. You
are required to provide confirmation of the relationship upon request. The
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Service member may designate the blood relative who is considered
his/her next of kin; otherwise, the following order generally will apply:
blood relatives granted custody by law, brother/sister, grandparents,
aunts/uncles, and then first cousins.
4. "Serious injury or illness" for a Current Service Member means an injury
or illness incurred by the Service member in the line of duty on active duty
in the Armed Forces (or existed before the beginning of the Service
member's active duty and was aggravated by service in the line of duty)
that (i) may render the Service member medically unfit to perform the
duties of the member's office, grade, rank or rating, or (ii) in the case of a
veteran Service member, that manifests itself before or after the member
became a veteran.
5. Any request under the Service member Family Leave provision(s) due to a
serious injury or illness of a Current Service member must be supported
by certification issued by the applicable health care provider or the
Department of Defense. You are required to submit this information on the
forms provided to you and available from the Human Resources Manager
or on the Invitational Travel Orders or Authorizations provided to you by
the Department of Defense.
(G) GINA Rights
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers
from requesting or requiring genetic information of an individual or family member of the
individual, except as specifically allowed by this law. To comply with this law, the City asks that
employees not provide any genetic information when responding to a request for medical
certification regarding their own serious health conditions under this FMLA Policy. "Genetic
information" as defined by GINA, includes an individual's family medical history, the results of
an individual's or family member's genetic tests, the fact that an individual or an individual's
family member sought or received genetic services, and genetic information of a fetus carried by
an individual or an individual's family member or an embryo lawfully held by an individual or
family member receiving assistive reproductive services.
There is an exemption to GINA's limitation on the disclosure of family medical history
when an employee requests a leave of absence under the FMLA due to a family member's
serious health condition. In such situations, all information necessary to make the medical
certification form complete and sufficient under the FMLA should be provided.
(H) Leave is Unpaid
FMLA leave is generally unpaid leave. If an employee requests FMLA time off, any
accrued paid vacation and personal time must first be substituted and used for unpaid FMLA
leave. If an employee requests Employee Medical Leave, any accrued paid vacation, personal
and applicable sick leave must first be substituted and used for any unpaid FMLA leave. The
substitution of paid leave time for unpaid leave time or use of short-term disability does not
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extend the 12-week leave period. Employee otherwise unpaid Medical Leave will also run
concurrently with leave taken under the City's disability leave policy and workers' compensation
leave, if taken for an FMLA qualifying serious health condition.
If an employee takes vacation time/sick leave using salary continuation for a condition
that constitutes or progresses into a serious health condition, the City may designate all or some
portion of such leave as under this policy, to the extent that the paid leave meets the necessary
qualifications.
(I) Notice of Leave
If an employee's need for FMLA leave is foreseeable, the employee must give the City at
least thirty (30) days prior written notice. Failure to provide such notice may be grounds for
delay of leave. Where the need for leave is not foreseeable, the employee is expected to notify
the City as soon as practicable, generally within one to two business days of learning of the
employee's need for leave. A request must be made in writing on the City's forms (Appendix K),
available in personnel.
You must respond to our questions relative to your leave request so that we can
determine if the leave qualifies for FMLA protection; failure to do so may result in loss or delay
of FMLA protections. If you are seeking leave due to an FMLA-qualifying reason for which the
City has previously granted you FMLA-protected leave, you must specifically reference the
qualifying reason or need for FMLA leave at the time of your request to be away from work. It is
not sufficient to simply "call in sick" without providing additional information which would
provide the City with reasonable cause to believe your absence/time away from work may
qualify as an FMLA qualifying event. In all cases in which you are seeking leave under this
policy, you shall provide such notice to the City consistent with the City's established call-in
procedures so long as no unusual circumstances prevent you from doing so. Failure to comply
with the call-in procedures may result in a delay or denial of FMLA protected leave.
You must make an effort to schedule a leave so as not to disrupt business operations.
During the leave, you may be required to report periodically on your status and your
intention to return to work. Any extension of time for your leave of absence must be requested in
writing prior to your scheduled date of return to work, together with written documentation to
support the extension. Your failure to either return to work on the scheduled date of return or to
apply in writing for an extension prior to that date will be considered to be a resignation of
employment effective as of the last date of the approved leave. Employees on leaves for their
own serious health condition must provide fitness-for-duty releases from their health care
provider before they will be permitted to return to work. Your maximum time on a leave of
absence, all types combined, and including all extensions, cannot exceed a total of twelve (12)
weeks in a rolling twelve month period, unless you are a spouse, child, parent, or next of kin on
leave to care for a Covered Service member, in which case your leave can last for up to twenty-
six (26) workweeks in a single twelve (12) month period (unless legally required otherwise).
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An Employee shall not be granted a leave of absence for the purpose of seeking or taking
employment elsewhere or operating a private business. Unauthorized work while on a leave of
absence will result in disciplinary action, up to and including discharge.
A leave of absence will not affect the continuity of your employment. Your original date
of employment remains the same for seniority purposes. However, you will not accrue any
benefits during the period you are on a leave.
(J) Medical Certification
If an employee is requesting Employee Medical or Family Medical Leave the employee
and the relevant health care provider must supply appropriate medical certification. The City will
supply all employees with medical certification forms. The medical certification must be
provided within fifteen (15) days after it is requested, or as soon as reasonable under the
circumstances. Failure to provide requested medical certification in a timely manner may result
in denial of leave until it is provided. In its discretion and at its own expense, the City may
require a second medical opinion, and if the first and second opinions differ, a third medical
opinion. The third opinion will be provided by a health care provider approved jointly by the
employee and the City and will be binding. The City may also require recertification periodically
during a leave, and employees will be required to present a fitness-for-duty certificate upon
return to work following an employee medical leave.
(K) Medical and Other Benefits
During an FMLA leave, the City will maintain the employee's health benefits on the same
conditions as if the employee had continued working. If paid leave is substituted for unpaid
FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular
payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the
City to pay his/her portion of the premium. Group health care coverage will cease if the
employee's premium payment is more than thirty (30) days late, but the employee will be
notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to
return from leave, the City will require repayment of any premium that was paid for maintaining
the health coverage for the employee, unless the employee does not return because of a
continuing or recurring serious health condition of either the employee or a covered member, or
because of other circumstances beyond the employee's control.
Employees are not entitled to other benefits or seniority accrual during the FMLA leave..
Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the
same as if they were actively employed, according to the terms of the applicable plan.
(L) Returning from Leave
Employees who return to work from FMLA within or on the business day following
expiration of the twelve (12) weeks are entitled to return to his or her same position or to an
equivalent position with equal benefits, pay or other terms and conditions of employment. The
City may choose to exempt certain highly compensated ("key") employees from this requirement
and not return them to the same or similar position. Of course, you have no greater right to
reinstatement or to other benefits and conditions of employment than if you had been
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continuously employed during the FMLA leave period. In determining whether a position is
"equivalent" we would look at whether the position had substantially similar terms and
conditions of employment and whether the position entails similar duties, skills, efforts,
responsibilities, authority, privileges and status.
If your leave was due to your own serious health condition, you will be required to
provide medical certification that you are fit to resume work. Employees failing to provide the
Return to Work Medical Certification Form will not be permitted to resume work until it is
provided.
(M) Reporting While on Leave
The City may require an employee on FMLA leave to report periodically on the
employee's status and intent to return to work.
(N) Intermittent and Reduced Schedule Leave
FMLA leave because of a serious health condition may be taken intermittently (in
separate blocks of time due to a single covered health condition) or on a reduced work schedule
(reducing the usual number of hours an employee works per work week or workday) if medically
necessary. If FMLA leave is unpaid, the City will reduce the employee's salary based on the
amount of time actually worked. In addition, while the employee is on intermittent or reduced
schedule FMLA leave, the city may temporarily transfer the employee to an available alternative
position that better accommodates the employee recurring leave and which has equivalent pay
and benefits.
(O) Policy Administration
This policy is intended to comply with and will be administered in accordance with the
Family and Medical Leave Act, as amended, and any applicable regulations, definitions and law
there under, as well as any state family or medical leave laws granting additional rights that are
applicable to employees employed in Illinois.
(P) Interrelation of Leaves
Any leave taken pursuant to this policy, other City policies, a collective bargaining
agreement, or law which qualifies as leave under the FMLA or any applicable state family or
medical leave act, will be counted against the employee's available leave under the applicable
City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or
applicable state law, to the extent permitted by such applicable law.
For example, the City complies with the Americans with Disabilities Act ("ADA") and
any other law that allows for reasonable accommodations to disabled employees and employees
who are pregnant or have a pregnancy related disability. The City may approve a reasonable
request for an extension of a leave of absence beyond the amount reflected in the FMLA as a
form of a reasonable accommodation in appropriate cases.
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(Q) Anti-Retaliation Provisions
Be assured that no retaliation will be taken or tolerated against any employee who
exercises his/her rights under our FMLA policy. If you feel that you have been the victim of any
discrimination or retaliation under this Policy, you are encouraged to contact the Human
Resources Manager so that the matter can be promptly investigated and remedied as appropriate
(R) FMLA Forms
Forms to be used in conjunction with requesting to use FMLA time are attached to this
manual as Appendix D.
(S) Benefits While on Leave
While on FMLA leave, an employee will continue to receive health insurance coverage
on the same basis as if the employee were actively working (and provided employee pays co-
premium amounts). Employees retain the seniority and paid time off benefits that were accrued
prior to the start of the leave (if any are remaining) but the employee will not otherwise accrue
seniority or paid time off benefits while on unpaid FMLA leave. Reinstatement upon completion
of an approved FMLA leave will be handled in accordance with the law.
SECTION 12.5: JURY DUTY LEAVE
An employee whose service on a jury occurs during hours that the employee would have
been regularly scheduled to work shall receive full pay. Any payment received by the employee
from the court for jury duty shall be given to the City because the employee is receiving full pay
while on jury duty leave. The employee may keep any meal and travel allowances provided by
the Courts for jury duty.
ARTICLE XIII.
HEALTH INSURANCE
SECTION 13.1: HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS
The City retains the right to change insurance carriers, benefit levels, or to self-insure as
it deems appropriate as long as the City imposes the identical changes on all other City
employees who participate in this group health insurance plan (except employees in protective
services bargaining units eligible for interest arbitration pursuant to Section 14 of the Illinois
Public Labor Relations Act). Effective May 1, 2021 and continuing through April 30, 2026, the
employee shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: ten and one-half percent (10.5%) for the premium for single,
single plus spouse, or single plus children under the HMO insurance policy or ten and one-half
percent (10.5%) of the premium for family coverage under HMO insurance policy or plan
offered by the City. The employee shall be required to pay a monthly contribution towards the
monthly insurance premium equal to the following: twelve and one-half percent (12.5%) of the
premium for single, single plus spouse, or single plus children under the PPO insurance policy or
twelve and one-half percent (12.5%) for family coverage under the PPO insurance policy or plan
offered by the City, depending on the employee's coverage election. To secure the 10.5% HMO
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and 12.5% PPO insurance rates, employees must obtain an annual physical and provide the City
with proof of receiving the physical. Employees who do not receive an annual physical and
submit the proof of the physical prior to March 31st of each calendar year, shall be required to
pay a monthly contribution towards the monthly insurance premium equal to the following,
beginning on May 1st of each calendar year: twelve percent (12%) for the premium for all HMO
plans, and seventeen percent (17%) for all PPO plans. The City retains the right to change
insurance carriers, benefit levels, or to self-insure as it deems appropriate. Effective May 1, 2020
and continuing through April 30, 2021, the employee shall be required to pay a monthly
contribution towards the monthly insurance premium equal to the following: ten and one-half
percent (10.5%) for the premium for single, single plus spouse, or single plus children under the
HMO insurance policy or ten and one-half percent (10.5%) of the premium for family coverage
under HMO insurance policy or plan offered by the City. The employee shall be required to pay
a monthly contribution towards the monthly insurance premium equal to the following: twelve
and one-half percent (12.5%) of the premium for single, single plus spouse, or single plus
children under the PPO insurance policy or twelve and one-half percent (12.5%) for family
coverage under the PPO insurance policy or plan offered by the City, depending on the
employee’s coverage election.
Additionally, the City agrees that the actual dollar amount of the monthly employee
contribution may not exceed a ten percent (10%) increase from one fiscal year to the next.. ,
except in years May 1, 2018 to April 30, 2019 and May 1, 2019 to April 30, 2020. In the years of
May 1, 2018 to April 30, 2019 and May 1, 2019 to April 30, 2020, the actual employee
contribution amount may exceed a 10% increase from one-year-to-the-next as a result of the
agreed upon changes to the employee contribution percentages in this contract. However, in
those two years, t The City also shall implement a pro-rata ten percent (10%) cap on Employer-
observed plan design increases, to be calculated by assuming the agreed upon higher employee
contributions had existed in the year prior. This cap on the year-to-year employee contributions
is understood to be floating and the base amount will be reset each year based on the actual cost
of health insurance premiums and HRA plans.
Effective May 1, 2017, the employees hired before May 1, 2015 (tier 1 employees) shall
be required to pay a monthly contribution towards the monthly insurance premium equal to the
following: eight and one-half percent (8.5%) of the premium for single, single plus spouse, or
single plus children under the HMO insurance policy or seven and one-half percent (7.5%) of the
premium for family coverage under the HMO insurance policy or plan offered by the City. Tier 1
employees shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: nine and one-half percent (9.5%) of the premium for single,
single plus spouse, or single plus children under the PPO insurance policy or nine percent (9%)
for family coverage under the PPO insurance policy or plan offered by the City, depending upon
the employee's coverage election. Such premium contributions shall be deducted from the
employee's earnings, and are in addition to any co-pays, deductibles or out-of-pocket expenses to
be paid by the employee.
Effective May 1, 2017, the employees hired on or after May 1, 2015 (tier 2 employees)
shall be required to pay a monthly contribution towards the monthly insurance premium equal to
the following: eleven percent (11%) of the premium for single, single plus spouse, single plus
children or family coverage under the HMO insurance policy or plan offered by the City. Tier 2
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employees shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: sixteen percent (16%) of the premium for single, single plus
spouse, single plus children or family coverage under the PPO insurance policy or plan offered
by the City, depending upon the employee's coverage election. Such premium contributions shall
be deducted from the employee's earnings, and are in addition to any co-pays, deductibles or out-
of-pocket expenses to be paid by the employee.
Effective May 1, 2018 through April 30, 2019, Tier I and Tier II employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: eleven percent (11%) for the premium for single, single plus spouse, single plus
children, or family coverage under HMO insurance policy or plan offered by the City. The
employee shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: sixteen percent (16%) of the premium for single, single plus
spouse, single plus children, or family coverage under the PPO insurance policy or plan offered
by the City, depending on the employee's coverage election.
Effective May 1, 2019 through April 30, 2020, Tier I and Tier II employees shall be
required to pay a monthly contribution towards the monthly insurance premium equal to the
following: twelve percent (12%) for the premium for single, single plus spouse, single plus
children, or family coverage under HMO insurance policy or plan offered by the City. The
employee shall be required to pay a monthly contribution towards the monthly insurance
premium equal to the following: seventeen percent (17%) of the premium for single, single plus
spouse, single plus children, or family coverage under the PPO insurance policy or plan offered
by the City, depending on the employee's coverage election.
Additionally, the City agrees that the actual dollar amount of the monthly employee
contribution may not exceed a ten percent (10%) increase from one fiscal year to the next, except
in years May 1, 2018 to April 30, 2019 and May 1, 2018 to April 30, 2020. In the years of May
1, 2018 to April 30, 2019 and May 1, 2019 to April 30, 2020, the actual employee contribution
amount may exceed a 10% increase from one-year-to-the-next as a result of the agreed upon
changes to the employee contribution percentages in this contract. However, in those two years,
the City shall implement a pro-rata ten percent (10%) cap on Employer-observed plan design
increases, to be calculated by assuming the agreed upon higher employee contributions had
existed in the year prior.
This cap on the year-to-year employee contributions is understood to be floating and the
base amount will be reset each year based on the actual cost of health insurance premiums and
HRA plans.
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE
The City shall continue in effect the current term life ($50,000 for an eligible employee;
$10,000 for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6
months), dental and vision coverage's, subject to the terms and conditions of the applicable
policy or plan provided by the City. Increases in the benefits of these plans for non-bargaining
unit non-supervisory employees shall be offered to the bargaining unit employees on the same
terms and conditions as they are offered to non-bargaining unit non-supervisory employees.
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The Employer shall provide the same Disability Insurance that it provides to all other
non-bargaining unit employees. The Employer shall provide, and maintain all other benefits
provided at the levels and cost during the term of this agreement.
SECTION 13.3: OPT OUT INCENTIVE
Employees who are able to enroll in an alternate medical health insurance plan (through a
spouse, for example) are eligible to receive a monthly stipend of $100 for single employees and
$150 for families) from the City for choosing to opt-out of the City's health insurance plan. Proof
of enrollment in a non-City insurance plan is required to receive compensation. A registration
form is available over in Human Resources.
ARTICLE XIV.
EMPLOYEE TRAINING AND EDUCATION
SECTION 14.1: TRAINING
With the understanding that the management has the discretion to decide when training is
necessary and that such decisions are often influenced by budgetary considerations, all
employees, within divisions and specializations, will be given equal opportunities to train in
order to advance within the City as well as to better serve the public.
SECTION 14.2: COMPENSATION
The Employer agrees to compensate all bargaining unit employees at the appropriate rate
of pay for all training, schools, and courses which the Employer requires an employee to attend.
When an employee is required to use his/her own automobile, mileage reimbursement for sites
farther than ten (10) miles one way shall be paid at the rate set by the Illinois State Training
Board. Employees shall be reimbursed for meals at the maximum rate of $50 per day. Meal
receipts must be turned in to process reimbursements. In the event that an employee needs to stay
overnight at such training/school session, the Employer will pay the cost of lodging in
accordance with the City's employee manual.
SECTION 14.3: CDL LICENSE
The Employer shall reimburse all bargaining unit employees required to have a
Commercial Driver's License the cost of said license including renewals and any endorsements
the employee is required to obtain and maintain. The employer shall continue the practice of
paying for employee's physical as required to maintain their CDL.
SECTION 14.4: EDUCATIONAL INCENTIVE
All requests by an employee for the enrollment to a college degree program or college
coursework which must be job related must be submitted by the Department Head to the City
Administrator for approval. The City recognizes four (4) levels of degree programs described as
follows: (i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and,
(iv) master's degree. Then all courses related to the program shall be eligible for payment subject
to budget approval. This provision shall be subject to change and does not entitle any employee
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the exclusive right to receive approval and/or be eligible for payment. Furthermore, the
employee shall provide a grade or transcript to the Department Head upon the completion of
each course. Any revision or change requested by the employee to the approved program must be
submitted to the Department Head for approval prior to the revision or change.
The City shall pay tuition and fees only for college coursework (not travel or wages),
unless otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may
benefit the City by added knowledge, but is not directly related to City operations.
The tuition and fees only (no books or materials) of an elective or required course will be
paid through direct billing from the appropriate school, or paid as a reimbursement to the
employee pending the completion of a consent form for repayment and pending receipt of a the
grade transcript. The employee will sign the payroll deduction form prior to the enrollment of the
course stipulating to the following provisions will apply: if a grade of a C-average or better is
attained upon the completion of the course the class will be considered complete and paid for by
the City. If less than a C-average is attained, the employee will be required to pay back 100% of
the tuition and fees to the City through a payroll deduction as stipulated within the payroll
deduction sign off form or direct payment to the City. If an employee voluntarily leaves the City
within two years of completing a course reimbursed under this policy, a percentage amount of
reimbursed expenses must be repaid to the City according to the following schedule:
0-6 months of completion of course 100%
7-12 months of completion of course 75%
13-18 months of completion of course 50%
19-24 months of completion of course 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged
at the University of Illinois as is designated at the time of class approval.
ARTICLE XV.
SAFETY
SECTION 15.1: COMPLIANCE WITH LAWS
In order to maintain safe working conditions, the Employer shall comply with all laws
applicable to its operations concerning the safety of employees covered by this Agreement.
SECTION 15.2: UNSAFE CONDITIONS
Employees who reasonably and justifiably believe that their safety and health are in
danger due to an alleged unsafe working condition, equipment or vehicle, shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should
be taken, including whether or not the job assignment should be discontinued.
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ARTICLE XVI.
LABOR-MANAGEMENT MEETINGS
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES
The Union and the Employer mutually agree that in the interest of efficient management
and harmonious employee relations, meetings shall be held between Union and Employer
representatives when appropriate. Such meetings shall be scheduled within one week of either
party submitting an agenda to the other, or at a time mutually agreed upon by the parties, and
shall be limited to:
(A) Discussion of the implementation and general administration of this Agreement;
(B) A sharing of general information of interest to the parties;
(C) The identification of possible health and safety concerns.
A Union representative and/or Union Stewards may attend these meetings. The Employer
may assign appropriate management personnel to attend.
SECTION 16.2: PURPOSE
It is expressly understood and agreed that such meetings shall be exclusive of the
grievance procedure. Such meeting shall be chaired by the Employer representative and there
shall be no loss of wages for attendance by Union Stewards and/or affected bargaining unit
employees. Grievances and arbitrations shall not be discussed at such meetings.
ARTICLE XVII.
SUBCONTRACTING
SECTION 17.1: NO SUBCONTRACTING
There shall be no subcontracting of bargaining unit work that results in a reduction of
hours worked by bargaining unit employees. The employer may subcontract specialty and
emergency work in circumstances where bargaining unit members lack the necessary equipment
or skills to perform the work.
SECTION 17.2: BARGAINING UNIT WORK
Subject to the limitations set forth in Sections 4.1 and 4.6 work historically performed by
bargaining unit members shall continue to be performed by bargaining unit members and shall
not be performed by non-bargaining unit members, including, but not limited to, management or
volunteers. To the extent work has historically been performed by bargaining unit and non-
bargaining unit members, the work may continue to be worked by both in the same manner.
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ARTICLE XVIII.
UNIFORMS AND EOUIPMENT
SECTION 18.1: UNIFORMS
The Employer shall maintain the practice of providing t-shirts, long-sleeved shirts,
concrete boots (5 buckle and 2 buckle), personal protective equipment and rain gear. New hires
shall receive $950 check for purchase of uniforms, winter gear and boots. On May 1st of each
year, the City will provide each bargaining unit employee with $750 check for purposes of
purchasing uniforms, winter gear and boots. Please note that the checks are taxable income.
During the fiscal year that begins May 1, 2020, tThe Employer shall maintain the practice of
providing t-shirts, long-sleeved shirts, concrete boots (5 buckle and 2 buckle), personal
protective equipment and rain gear. Upon execution of this Agreement, the City will provide
each bargaining unit member with $700 in a vendor account for purposes of purchasing
uniforms, winter gear and boots. New hires shall also receive $700 in a vendor account for
purchase of uniforms, winter gear and boots. On May 1St of each year, the City will provide each
bargaining unit employee with $500 in a vendor account for purposes of purchasing uniforms,
winter gear and boots. In the event an employee is not able to purchase the necessary items from
the approved vendor, the City will make arrangements to allow the employee to purchase the
necessary item using a City credit card. If the employee voluntarily resigns their employment
with the City within 1 month of purchasing any new wearing apparel, the employee will be
responsible for the cost of said apparel or to return the apparel to the employer.
SECTION 18.2: PROTECTIVE CLOTHING
The Employer shall provide all necessary items of protective clothing and safety gear.
SECTION 18.3: PRESCRIPTION SAFETY GLASSES
Bargaining unit employees who are subject to assignments or situations necessitating
protective eye glasses shall be reimbursed for purchasing prescription safety glasses as follows:
(A) Reimbursement may be made once every three years;
(B) The Employer shall reimburse fifty percent (50%) of the cost for one (1) pair of
prescription safety glasses.
(C) The Employer further agrees to replace glasses should an employee'’s original
pair become damaged/broken on the job.
(D) If the employee voluntarily resigns their employment with the City within 1
month of purchasing new safety glasses, the employee will be responsible for the
cost of those safety glasses or to return the safety glasses to the employer.
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ARTICLE XIX.
PERSONNEL RECORDS
SECTION 19.1: PERSONNEL RECORDS
The personnel record is available during regular business hours for an employee and/or
his/her designee to review Employees should contact the Human Resources Manager to arrange
a time to review their personnel record.
SECTION 19.2: RIGHT OF INSPECTION AND COPIES
An employee will be granted the right to inspect his/her personnel and/or medical records
during working time no more than two times per year. An employee may obtain a copy of his/her
record upon request to the Human Resources Manager. Copies shall be provided, at no charge to
the employee, within two (2) business days.
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS
All performance based warnings shall automatically be removed from an employee'’s file
after twelve (12) months from occurrence.
ARTICLE XX.
NO STRIKE / NO LOCKOUT
SECTION 20.1: NO STRIKE
During the term of this Agreement, neither the Union nor any officers, agents or
employees will engage in, induce, call, authorize, support, promote, condone or participate in
any strike, work stoppage, intentional withholding of services, illegal picketing, slow-down, sit-
in, or other unlawful acts or actions having the effect of exhibiting an unlawful refusal to work at
any time for any reason.
SECTION 20.2: NO LOCKOUT
During the term of this Agreement, the Employer shall not lockout any bargaining unit
employees.
SECTION 20.3: LEGITIMATE PICKET LINE
It shall not be a violation of this Agreement and it shall not be cause for discharge or
disciplinary action in the event an employee refuses to enter upon any property involved in a
legitimate labor dispute or refuses to go through or work behind any picket line, including the
picket line of the Union party to this Agreement and including picket lines at the Employer'’s
place or places of business. Furthermore, an employee may refuse to cross any picket line when
he fears that bodily harm may be done to him.
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ARTICLE XXI.
BARGAINING RIGHTS
SECTION 21.1: UNION RIGHTS
The Union and all bargaining unit members shall maintain all rights protected under law.
This shall include the right to bargain collectively with regard to Employer policy matters
directly affecting wages, hours and terms and conditions of employment.
SECTION 21.2: MANAGEMENT RIGHTS
Subject to the express provisions of the agreement, the Employer retains all its traditional
rights through its City Administrator and his/her agents and designees to manage and direct the
affairs of the Employer in all of their various aspects and to manage and direct employees,
including the following: to determine the mission of the Employer and its various departments;
to determine the number and location of facilities and offices as well as the staffing and
equipment for such offices and facilities; to determine whether and to what extent it will contract
or subcontract for the provision of any services and upon what terms and conditions such
contracts will be entered into; to plan, direct, control and determine all the operations and
services of the Employer and its various departments; to supervise and direct the working forces;
to hire, assign, transfer and promote employees; to establish the qualifications of employment,
and to determine the number of employees; to schedule and assign work; to establish and or
modify performance standards and objectives from time to time; to assign overtime; to determine
the methods, means, organization and number of personnel by which such operations and
services shall be provided or subcontracted; to reasonably make, alter and enforce various rules,
regulations, safety rules, orders procedures and policies; to evaluate employees; to discipline,
suspend, demote and discharge employees for just cause (including probationary employees
without just cause); to alter, change, modify, substitute or eliminate existing methods,
equipment, uniforms or facilities; to lay off employees when necessary when determined by the
Employer; to reasonably establish dress and appearance standards; to determine and establish,
change, combine or abolish positions and job classifications pursuant to this Agreement; and to
determine the duties, responsibilities, and work assignments of any position or job classification;
provided, that the exercise of such management rights listed above by the Employer shall not
conflict with the express provisions of this Agreement. The Employer expressly reserves the
right under this agreement to exercise all management rights set forth in Section 4 of the Illinois
Public Labor Relations Act. In addition, the Employer may establish all requirements, rules,
policies and procedures and orientation for newly hired employees during their probationary
period, so long as such requirements, rules, policies and procedures and orientation do not
conflict with the express provisions of this Agreement.
ARTICLE XXII.
WAGES
Effective May 1, 2021, each employee employed on the date of ratification of this
Agreement shall receive a 2.5% increase as set forth in Appendix A, followed by a step increase
on the anniversary date. (Retroaction on all hours paid).
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Effective May 1, 2022, each employee shall receive a 2.5% increase as set forth in
Appendix A, followed by a step increase on the anniversary date. (Retroactive on all hours paid)
Effective May 1, 2023, each employee shall receive a 2.75% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
Effective May 1, 2024, each employee shall receive a 3% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
Effective May 1, 2025, each employee shall receive a 3% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
There shall be no increase in base wage rates or step movement during the term of this
successor agreement for fiscal year 2021. Base wage rates for positions covered by the
Agreement are set forth in Appendix A.
Effective May 1, 2017, base wage rates are determined by the employee slot-in set forth
in Appendix B. After the initial slot-in, each employee shall receive a step increase on his
anniversary date. All wage increases are retroactive on all hours paid from May 1, 2017 through
the date of execution of this Agreement.
Effective May 1, 2018, each employee shall receive a 2% increase as set forth in
Appendix A, followed by a step increase on his anniversary date.
Effective May 1, 2019, each employee shall receive a 2.5% increase as set forth in
Appendix A, followed by a step increase on his anniversary date.
A longevity stipend will be made to all full-time employees based on the following
schedule. This stipend is added to the employee's annual salary.
After 6 years, but less than 9 years $ 750
After 9 years, but less than 14 years $1000
After 14 years, but less than 20 years $1250
After 20 years, but less than 25 years $1500
After 25 years $2000
In the event that any other employees of the City Council authorizes an across the board
wage increase during fiscal year 2021 for employees who are not covered by this Agreement, the
bargaining unit employees covered by this agreement will receive the same across the board
increase. It is understood that this “me too” provision is inapplicable to wage increases provided
based on an interest arbitration award.
Any questions the Employer has regarding an employee's time sheet shall be brought to
the employee's attention before the Employer issues the paycheck.
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ARTICLE XXIII.
DRUG AND ALCOHOL POLICY
All bargaining unit employees required to have a Commercial Driver's License are
subject to drug and alcohol testing under the Department of Transportation Federal Regulations
49 CFR Part 40 Section 382 as set forth in Appendix C, attached hereto and made a part hereof.
Said regulations are subject to change from time to time.
ARTICLE XXIV.
FILLING OF VACANCIES/PROMOTIONS
SECTION 24.1: POSTING
Whenever the Employer determines there is a vacancy in an existing job classification or
that a new position within the bargaining unit job has been created, a notice of such vacancy
shall be posted on all bulletin boards for ten (10) working days. During this period, employees
who wish to apply for such vacancy, including employees on layoff, may do so.
SECTION 24.2: PROMOTIONS
Nothing in this CBA shall interfere with or limit the Employer's ability to promote an
employee to a higher classification. In the event an employee in the Maintenance Worker I
classification has not been promoted after Step 11, he shall automatically move to the
Maintenance Worker 2 classification upon completion of Step 11 unless Employer notifies them
in advance of the performance or qualification reasons why they will not be promoted. In the
event the Employer notifies the employee of their non-promotion from MWI to MWII, the
Employer and Union shall meet in order to establish a performance improvement plan for said
employee, should said employee so desire. For Employees promoted from MWI to MWII under
this section, the employee shall be compensated as a Maintenance Worker 2 in the step closest
to, but higher than, his previous Maintenance Worker 1 step. Promotions from Maintenance
Worker 1 to Maintenance Worker 2 to Operator shall be discussed in Labor-Management
conferences, where the parties shall discuss procedures and standards for promotions.
ARTICLE XXV.
SECONDARY EMPLOYMENT
Employees primary employment responsibilities are to the City. Secondary employment
will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early,
refusal to travel, or refusal to work emergency callbacks, overtime, or different hours.
Employees may hold secondary employment, including self-employment, provided such
employment does not: 1) interfere with the performance of City duties; 2) present a potential
conflict of interest; 3) result in outside work being performed during an employee's work shift; 4)
involve the use of city equipment or supplies. Employees shall be permitted to engage in
secondary employment only with the prior written approval of their Department Head. If granted
permission for secondary employment an employee's Department Head may revoke the
permission where it appears to the Department Head that such activity conflicts with the
standards set forth above. Employees who engage in secondary employment shall notify their
Department Head of the addresses and phone numbers where they can be contacted, if necessary,
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for their normal work schedule, of the name of their supervisor (if applicable), and of the type of
work they are (or will be) performing. If secondary work activity does cause or contribute to job-
related problems, the City may rescind its approval of such employment and, if necessary,
normal disciplinary procedures will be followed to deal with the specific problems.
ARTICLE XXVI.
SAVINGS CLAUSE
If any provision of this Agreement or the application of any such provision should be
rendered or declared invalid by any court action, or by reason of any existing or subsequently
enacted legislation, the remaining parts or portions of this Agreement shall remain in full force
and effect and the subject matter of such invalid provision shall be open to immediate re-
negotiation.
ARTICLE XXVII.
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT
CLAUSE
SECTION 27.1: MAINTENANCE OF ECONOMIC BENEFITS CLAUSE
All direct and substantial economic benefits which are not set forth in this Agreement and
are currently in effect for bargaining unit members shall continue and remain in effect until such
time as the City shall notify the Union of its intention to eliminate or change them. Upon such
notification, and if requested by the Union, the City shall meet and negotiate such change before
it is finally implemented by the City. If the Union becomes aware of such a change and has not
received notification from the City, the Union must notify the City within fourteen (14) days of
the date the Union became aware or should have reasonably become aware of such change and
request negotiations or such inaction shall act as a waiver of the right to such negotiations by the
Union. If no agreement is reached within thirty (30) calendar days after discussions begin, the
Union shall have the right to defer the dispute over the change to arbitration as set forth in
Section 14 of the Illinois Public Labor Relations Act.
SECTION 27.2: COMPLETE AGREEMENT CLAUSE
The parties agree that during the course of negotiations for this agreement they each had
a full opportunity to raise and collectively bargain over all appropriate subjects of bargaining.
For the duration of this Agreement, the parties hereto waive further collective bargaining,
except as provided within this agreement, on all appropriate subjects of bargaining whether or
not discussed during negotiations mentioned herein; provided however, such waiver shall not
prevent the parties from reaching mutual understandings as to the application or interpretation of
any provisions of this Agreement.
ARTICLE XXVIII.
RENEWAL
This Agreement shall be effective as of the first day of May 1, 2021 2017 and shall
remain in full force and effect until the 30th day of April of 2026 , 2020 whereupon, it shall be
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automatically rendered null and void. It shall be automatically renewed from year to year
thereafter unless either party notifies the other in writing at least ninety (90) days prior to the
anniversary date that is desires to modify this Agreement. In the event that such notice is given,
negotiations shall begin no later than sixty (60) days prior to the anniversary date.
IN WITNESS WHEREOF, the parties have executed this Agreement this _______ day
___________________, 2020 2022 in the United City of Yorkville.
INTERNATIONAL UNION OF OPERATING
ENGINEERS, LOCAL 150
______________________________________
James M. Sweeney
President/Business Manager
International Union Of Operating Engineers, Local 150
______________________________________
Bryan P. Diemer
Attorney
International Union of Operating Engineers, Local 150
United City of Yorkville
____________________________________________
John Purcell
Mayor
ATTEST:
__________________________________________
Jori Behland
City Clerk
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APPENDIX A
WAGE RATES
Maintenance Worker 1
5/1/2017
% variable
5/1/2018
2.00%
5/1/2020 2019
2.50%
Step 1 $41,500 $42,330 $43,388
Step 2 $42,953 $43,812 $44,907
Step 3 $44,456 $43,345 $46,479
Step 4 $46,012 $46,932 $48,105
Step 5 $47,622 $48,575 $49,789
Step 6 $49,289 $50,275 $51,532
Step 7 $51,014 $52,034 $53,335
Step 8 $52,800 $53,856 $55,202
Step 9 $54,648 $55,741 $57,134
Step 10 $56,560 $57,691 $59,134
Step11 $58,540 $59,711 $61,203
Maintenance Worker 2
5/1/2017
% variable
5/1/2018
2.00%
5/1/2020 2019
2.50%
Step 1 $ 45,500 $ 46,410 $ 47,570
Step 2 $ 47,093 $ 48,034 $ 49,235
Step 3 $ 48,741 $ 49,716 $ 50,958
Step 4 $ 50,447 $ 51,456 $ 52,742
Step 5 $ 52,212 $ 53,257 $ 54,588
Step 6 $ 54,040 $ 55,121 $ 56,499
Step 7 $ 55,931 $ 57,050 $ 58,476
Step 8 $ 57,889 $ 59,046 $ 60,523
Step 9 $ 59,915 $ 61,113 $ 62,641
Step 10 $ 62,012 $ 63,252 $ 64,833
Step 11 $ 64,182 $ 65,466 $ 67,103
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Operator
5/1/2017
% variable
5/1/2018
2.00%
5/1/2020 2019
2.50%
Step 1 $ 50,000 $ 51,000 $ 52,275
Step 2 $ 51,750 $ 52,785 $ 54,105
Step 3 $ 53,561 $ 54,632 $ 55,997
Step 4 $ 55,436 $ 56,545 $ 57,959
Step 5 $ 57,376 $ 58,524 $ 59,987
Step 6 $ 59,384 $ 60,572 $ 62,086
Step 7 $ 61,463 $ 62,692 $ 64,259
Step 8 $ 63,614 $ 64,886 $ 66,508
Step 9 $ 65,840 $ 67,157 $ 68,835
Step 10 $ 68,145 $ 69,508 $ 71,246
Step 11 $ 70,530 $ 71,941 $ 73,740
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Maintenance Worker 1I
5/1/2020
2019
2.50%
One Year
Contract
Extension
5/1/2020
2.00%
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $43,388.00 $44,255.76 $43,362.15 $46,496.20 $47,774.85 $49,208.10 $50,684.34
Step 2 $44,907.00 $45,805.14 $46,950.27 $48,124.03 $49,447.44 $50,930.86 $52,458.79
Step 3 $46,479.00 $47,408.58 $48,593.79 $49,808.63 $51,178.37 $52,713.72 $54,295.13
Step 4 $48,105.00 $49,067.10 $50,293.78 $51,551.12 $52,968.78 $54,557.84 $56,194.58
Step 5 $49,789.00 $50,784.78 $52,054.40 $53,355.76 $54,823.04 $56,467.73 $58,161.76
Step 6 $51,532.00 $58,562.64 $53,876.71 $55,223.63 $56,742.28 $58,444.55 $60,197.89
Step 7 $53,335.00 $54,401.70 $55,761.74 $57,155.78 $58,727.56 $60,489.39 $62,304.07
Step 8 $55,202.00 $56,306.04 $57,713.69 $59,156.53 $60,783.33 $62,606.83 $64,485.03
Step 9 $57,134.00 $58,276.68 $59,733.60 $61,226.94 $62,910.68 $64,798.00 $66,741.94
Step 10 $59,134.00 $60,316.68 $61,824.60 $63,370.22 $65,112.90 $67,066.29 $69,078.28
Step11 $61,203.00 $62,427.06 $63,987.74 $65,587.43 $67,391.08 $69,412.81 $71,495.19
Maintenance Worker 2II
5/1/2020
2019
2.50%
One Year
Contract
Extension
5/1/2020
2.00%
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $47,570.00 $48,521.40 $49,734.44 $50,977.80 $52,379.69 $53,951.08 $55,569.61
Step 2 $49,235.00 $50,311.50 $51,569.29 $52,858.52 $54,312.13 $55,941.49 $57,619.73
Step 3 $50,958.00 $51,977.16 $53,276.59 $54,608.50 $56,110.23 $57,793.54 $59,527.35
Step 4 $52,742.00 $53,796.84 $55,141.76 $56,520.30 $58,074.61 $59,816.85 $61,611.36
Step 5 $54,588.00 $55,679.76 $57,071.75 $58,498.54 $60,107.25 $61,910.47 $63,767.78
Step 6 $56,499.00 $57,628.98 $59,069.70 $60,546.44 $62,211.47 $64,077.81 $66,000.14
Step 7 $58,476.00 $59,645.52 $61,136.66 $62,665.08 $64,388.37 $66,320.02 $68,309.62
Step 8 $60,523.00 $61,733.46 $63,276.80 $64,858.72 $66,642.33 $68,641.60 $70,700.85
Step 9 $62,641.00 $63,893.82 $65,491.17 $67,128.45 $68,974.48 $71,043.71 $73,175.02
Step 10 $64,833.00 $66,129.66 $67,782.90 $69,477.47 $71,338.10 $73,529.74 $75,735.63
Step 11 $67,103.00 $68,445.06 $70,156.19 $71,910.09 $73,887.62 $76,104.25 $78,387.38
Formatted Table
Formatted Table
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4852-9363-9873.v1
Operator
5/1/2020
2019
2.50%
One Year
Contract
Extension
5/1/2020
2.00%
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $52,275.00 $53,320.50 $54,653.51 $56,019.85 $57,560.40 $59,287.21 $61,065.83
Step 2 $54,105.00 $55,187.10 $56,566.78 $57,980.95 $59,575.43 $61,362.69 $63,203.57
Step 3 $55,997.00 $57,116.94 $58,544.86 $60,008.48 $61.658.71 $63,508.47 $65,413.72
Step 4 $57,959.00 $59,118.18 $60,596.13 $62,111.03 $63,819.08 $65,733.65 $67,705.66
Step 5 $59,987.00 $61,186.74 $62,716.41 $64,284.32 $66,052.14 $68,033.70 $70,074.71
Step 6 $62,086.00 $63,327.72 $64,910.91 $66,533.68 $68,363.36 $70,414.26 $72,526.69
Step 7 $64,259.00 $65,544.18 $67,182.78 $68,862.35 $70,756.06 $72,878.74 $75,065.10
Step 8 $66,508.00 $67,838.16 $69,534.11 $71,272.46 $73,232.45 $75,429.42 $77,692.30
Step 9 $68,835.00 $70,211.70 $71,966.99 $73,766.16 $75,794.73 $78,068.57 $80,410.63
Step 10 $71,246.00 $72,670.92 $74,487.69 $76,349.88 $78,449.50 $80,802.99 $83,277.08
Step 11 $73,740.00 $75,214.80 $77,095.17 $79,022.55 $81,195.67 $83,631.54 $86,140.49
Formatted Table
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Formatted: Normal, Left
Formatted: Normal, Left
Formatted: Normal, Left
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Formatted: Normal, Left
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Formatted: Normal, Left
Formatted: Normal, Left
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APPENDIX BC
DRUG AND ALCOHOL POLICY
I. PROHIBITIONS
(A) Prohibited Alcohol-Related Conduct
An employee shall not engage in any form of the alcohol-related conduct listed below:
1. Using or being under the influence of alcohol on the job, while on duty or
while operating a commercial motor vehicle.
2. Being in possession of alcohol while on duty or operating a commercial
motor vehicle.
3. Having a prohibited breath alcohol concentration while on duty.
4. Having used alcohol during the four (4) hours before reporting for duty
and/or at any time while on duty.
5. Using alcohol within eight (8) hours following an accident requiring a
breath-alcohol test, or until after completion of required testing.
6. Refusing to promptly submit to a required alcohol test.
(B) Prohibited Drug-Related Conduct
An employee shall not engage in any of the following activities:
1. Using any of the following controlled substances, including use or misuse
of a substance prescribed to the employee for medicinal purposes under a
doctor's care, unless a physician has advised the employee that it will not
interfere with the employee's ability to perform his essential job functions
safely (with or without a reasonable accommodation if medically
necessary):
(a) Marijuana (THC metabolite)
(b) Cocaine
(c) Opiates (morphine and codeine)
(d) Phencyclidine (PCP)
(e) Amphetamines
(f) Methamphetamines
(g) MDMA Ecstasy
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(h) 6-Acetylmorphine-Heroin
2. Being in possession of any unauthorized controlled substance.
3. Reporting for duty or being on duty while impaired from any prescribed
therapeutic drug or controlled substance usage.
4. Refusing to submit to a required controlled substances test.
(C) Reporting Requirements for Prescribed Controlled Substances
1. Any employee who takes prescribed medication and whose duties include
operating a commercial motor vehicle for the Employer must inquire of
and provide written documentation to his supervisor (upon request) from
his/her treating physician to indicate whether the controlled substance
would adversely affect or interfere with his/her ability to operate a
commercial motor vehicle.
2. If the medication in use will or could reasonably be expected to adversely
affect or limit the employee's ability to safely perform his job functions,
the parties agree to engage in an interactive discussion to determine if a
reasonable accommodation can be provided to remove the safety risk
involved so that the employee may continue to work. If no reasonable
accommodation is immediately identified and available, the employee
may not report to work or may not remain on duty. Employees eligible for
sick leave may take such period of absence as paid sick leave.
II. CATEGORIES OF TESTING
(A) Post-Accident Testing
1. Conducted when a bargaining unit employee was involved in an accident
in any vehicle used or operated for work purposes, and:
(a) The accident involved the loss of life; or
(b) The employee was issued a citation for a moving traffic
violation arising from an accident that included:
(1) Injury requiring medical attention away
from the scene; or
(2) One or more vehicles incur disabling
damage so that it cannot be driven from the scene.
(c) The driver must remain available for testing until the
specified timeframes have passed as referenced below.
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2. Post-Accident Alcohol Testing
(a) a. Whenever possible, post-accident alcohol testing
shall be conducted within two (2) hours of the accident and
must be completed within 8 hours.
(b) If testing is not administered within two (2) hours of the
accident, the Employer must prepare and maintain a record
stating the reason the test was not promptly administered.
(c) If testing is not administered within eight (8) hours of the
accident, the Employer shall cease attempts to administer
an alcohol test and document the reasons for same.
(d) An employee required to be tested under this section is
prohibited from consuming any alcohol for at least eight (8)
hours following the accident or until after the breath
alcohol test.
3. Post-Accident Drug Testing
(a) Post-accident drug testing must be conducted within thirty-
two (32) hours after the accident. If testing is not
administered within thirty-two (32) hours of the accident,
the Employer shall cease attempts to administer a drug test.
(b) If testing is not administered within thirty-two (32) hours of
the accident, the Employer must prepare and maintain a
record stating the reason the test was not promptly
administered.
(B) Random Testing
Conducted throughout the year on a random, unannounced basis according to the
legal requirements that apply including the following guidelines:
1. Restricted Period
(a) Bargaining unit employees required to have a Commercial
Driver's License (CDL) are subject to unannounced random
drug testing during all periods on duty, and are subject to
unannounced random alcohol testing while the driver is
performing safety-sensitive functions, just before the driver
is to perform safety-sensitive functions, or just after the
employee has ceased performing such functions.
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(b) The Employer will not require employees to come in for a
call-out assignment for the sole purpose of random testing,
unless required by law.
2. Frequency
(a) The Employer shall conduct random drug testing on at least
fifty percent (50%) of the average number of bargaining
unit employees required to have a CDL as of January 1
prior to the date of the requested test. The minimum annual
percentage rate in succeeding years shall be determined by
the rate set by the FHWA Administrator, as published in
the Federal Register (pursuant to 49 CFR Part 382 (Sec.
382.305)).
(b) The Employer shall conduct random alcohol testing on at
least ten percent (10%) of the average number of
bargaining unit employees at the start of each calendar
year. The minimum annual percentage rate in succeeding
years shall be determined by the rate set by the FHWA
Administrator, as published in the Federal Register
(pursuant to 49 CFR Part 382 (Sec. 382.305)).
3. Selection
(a) The procedure used to determine which employees are
subject to random drug or alcohol testing in a given year
shall ensure that each bargaining unit employee who is
required to have a CDL has a relatively equal chance of
being selected.
(b) Should disputes arise regarding the random selection
process, the Human Resources Officer or other person
responsible for administering the drug and alcohol policy
for the Employer shall meet with a representative of Local
150 (not a bargaining unit member) and explain the
methodology used.
(C) Reasonable Suspicion Testing
Conducted when a trained supervisor observes behavior or appearance that is
characteristic of an individual who is currently under the influence of or impaired by alcohol,
impaired by drugs, or a combination of alcohol and drugs, according to the following guidelines:
1. A supervisor's determination that reasonable suspicion exists shall be
based on specific, contemporaneous, articulable observations concerning
factors such as: the appearance, behavior, speech or body odors of the
employee;
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2. The Department Head or a second trained department supervisor (if
someone is reasonably available) must confirm the reasonable suspicion
determination;
3. The employee is entitled to Union representation before being questioned
in connection with a reasonable suspicion determination, if so requested
but this will not delay the employee’s obligation to submit to a test when
requested.
4. The supervisor(s) must complete and submit a Reasonable Cause
Observation Form for any drug tests within twenty-four (24) hours of the
time the employee submitted to the test.
5. A "trained supervisor" is one who has received at least two (2) hours of
training in the signs of alcohol and drug use, including at least sixty (60)
minutes of training on drug use and at least sixty (60) minutes of training
on alcohol use.
(D) Return to Duty Testing
1. After engaging in prohibited alcohol conduct, an employee may not return
to duty requiring the performance of a safety sensitive function until s/he
takes a return to duty breath alcohol test with a result indicating an alcohol
concentration of less than 0.02.
2. After engaging in prohibited controlled substances conduct, an employee
may not return to duty requiring the performance of a safety sensitive
function until s/he takes a return to duty urine drug test with a verified
negative result for controlled substances use.
(E) Follow-Up Testing
1. Upon returning, the employee is subject to at least six (6) unannounced
follow-up tests during the first twelve (12) months after s/he returns to
duty requiring a CDL.
2. If a Substance Abuse Professional selected by the Employer (defined
below) determines that follow-up testing is no longer necessary, it may be
terminated after the first six (6) follow-up tests.
3. Substance Abuse Professional
The Substance Abuse Professional shall be a licensed physician (medical doctor or doctor
of osteopathy), or a licensed or certified psychologist, social worker, employee assistance
professional, or addiction counselor with knowledge of and clinical experience in the diagnosis
and treatment of alcohol and controlled substances-related disorders.
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III. TESTING PROCEDURES
(A) Drug Testing Procedures
The collector/collection process, drugs tested, including testing levels and DHHS
laboratory analysis, and the Medical Review Officer process will conform in a manner
promulgated under Department of Transportation Rule 49 CFR Part 40, including revisions
thereto, in all aspects.
1. Collection Site/Collector
The Certified Collector must follow the procedures as outline in 49CFR Part 40,
including revisions thereto. These procedures are very specific and include, but are not limited
to, the following:
(a) Once a drug test is announced, an employee shall go
directly to the collection site.
(b) Upon arrival, the employee shall verify his identity.
(c) Before testing, an employee shall be shown a sealed
container, which shall be unwrapped in front of him/her.
(d) An employee shall be afforded a private area to provide a
urine specimen. This area shall be equipped with a toilet,
and shall be secured to prevent adulteration or dilution of
the specimen.
(e) Once an employee has provided a urine sample in the
collection container, s/he shall hand it to the collection
person. The collection person, in the presence of the
employee, shall then pour the urine into two (2) specimen
bottles. At least thirty (30) milliliters must be poured into
the primary specimen bottle, and fifteen (15) milliliters into
the split specimen bottle.
(f) If an employee of the testing facility believes that an
employee is attempting to obstruct the collection process or
has submitted an altered, adulterated or substitute
specimen, a second specimen will be collected under direct
observation. Both specimens will be sent to the laboratory
for analysis and the testing facility will notify the
designated employer representative.
2. Medical Review Officer (MRO)
The Medical Review Officer is a licensed physician that has been certified as an MRO by
the Department of Health and Human Services. The MRO is responsible for receiving and
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reviewing laboratory results generated by an employer’s drug testing program. The MRO will
conduct a final review of all positive test results to assess a possible alternative medical
explanation for the results. (For an in-depth explanation of the Medical Review Officer and the
Verification Process, please refer to Department of Transportation 49 CFR Subpart G Part
20.121.)
3. Laboratory Analysis
(a) Analysis of the urine specimen shall be performed at a
laboratory certified and monitored by the Department of
Health and Human Services (DHHS).
(b) When directed in writing by the MRO that an employee has
requested analysis of the split specimen, the laboratory
shall forward the split specimen to another DHHS-certified
laboratory for testing.
4. Primary Specimen Test Results
(a) Negative Test Results
Once the MRO has reviewed the laboratory results and determines the primary specimen
to be negative, the negative result will be promptly reported to the designated employer
representative.
(b) Positive Test Results
1. Drug test results reported positive by the laboratory
shall not be deemed positive or disseminated to the
Employer until they are reviewed by the MRO.
2. If the result of the test of the primary specimen is
positive, the MRO shall contact the employee and give the
employee an opportunity to establish an alternative medical
explanation for the positive test result (if one exists).
(c) If the MRO determines that the positive result was caused
by the legitimate medical use of the prohibited drug, or that
the positive result was otherwise in error, the MRO shall
report the drug test result as negative.
(d) If the MRO determines that there is no alternative medical
or other explanation for the positive test result, the MRO
shall inform the employee that s/he has seventy-two (72)
hours in which to request a confirmation test of the split
specimen, and inform the Employer that the driver should
be removed from service.
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3. The employee shall remain out of service pending the
result of the split sample analysis.
5. Confirmation/Split Specimen Test
(a) If, within seventy-two (72) hours of notification of the
positive result by the MRO, the employee requests that the
split specimen test be conducted, the MRO shall make
written notice to the primary specimen laboratory to
forward the split sample to a second laboratory.
(b) If the employee has not contacted the MRO within seventy-
two (72) hours, the employee may present to the MRO
information documenting that serious illness, injury,
inability to contact the MRO, lack of actual notice of the
positive test result, or other unavoidable circumstances
prevented the employee from timely contacting the MRO.
If the MRO concludes that there is a legitimate explanation
for the employee's failure to contact the MRO within
seventy-two (72) hours, the MRO shall direct that analysis
of the split specimen be performed and the MRO will
notify the Employer of the basis of this conclusion.
(c) Waived or Positive Confirmation Test
1) If the employee waives his/her right to a
confirmation/split specimen test, or if the confirmation/split
specimen test is positive, the MRO shall report a verified
positive test to the Employer.
2) Upon receiving the results of the positive test, the
Employer shall promptly notify the employee and provide
the employee the opportunity to request full information
concerning the test results.
6. Inability to Provide Adequate Sample
(a) Employees who are unable to provide a urine sample of
forty-five milliliters shall be offered 40 oz. of water and
allowed up to 3 hours before being required to provide
another urine specimen. The employee may not leave the
collection facility. The above “shy bladder” procedures
conform with DOT regulations 49 CFR Part 40.
(b) If the employee is still unable to provide an adequate
sample, testing shall be discontinued and the MRO shall
refer the employee for a medical evaluation to develop
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pertinent information concerning whether the individual's
inability to provide a specimen is genuine.
1) The employee shall be placed out of service until
this determination is made.
2) If there is no verification that inability to provide an
adequate sample was genuine, the employee will be
deemed to have refused to test.
(B) Alcohol Testing Procedures
1. Screening Test
(a) All breath alcohol testing shall be conducted through use of
an Evidential Breath Testing (EBT) device, in accordance
with FHA rules and requirements promulgated under the
Department of Transportation 49 CFR Part 40.51.
(b) Only a certified Breath Alcohol Technician (BAT), trained
in accordance with the requirements promulgated under the
Department of Transportation 49 CFR Part 40.51, shall
conduct testing with an EBT. Supervisors of bargaining
unit employees shall not serve as BATs under any
circumstances.
(c) Testing Site
1) Testing locations shall ensure visual and aural
privacy to employees, sufficient to prevent unauthorized
persons from seeing or hearing test results.
2) Before testing begins, the BAT shall explain the
testing procedure to the employee and answer any
questions s/he may have.
3) An individually-sealed mouthpiece shall be opened
in view of the employee. The mouthpiece shall then be
attached to the EBT.
4) Once testing is complete, the BAT shall show the
results to the employee.
(d) Screening Test
1) If the result of the screening test is less than 0.02
percent alcohol concentration, the result is negative and no
further testing shall be done.
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2) If the result of the screening test is an alcohol
concentration of 0.02 percent or greater, a confirmation test
shall be performed.
2. Confirmation Test
(a) When required, the confirmation test shall be performed
not less than fifteen (15) minutes nor greater than twenty
(20) minutes after completion of the screening test.
(b) Employees with a breath alcohol concentration between
0.02 and 0.04 may not perform or continue to perform
safety-sensitive functions until the start of the employee's
next regularly scheduled duty period, not less than twenty-
four (24) hours following administration of the test.
(c) If the result of the confirmation test is 0.04 percent alcohol
concentration or greater, the result is positive.
3. Inability to Provide an Adequate Amount of Breath
(a) If an employee is unable to provide an adequate amount of
breath, the Employer may direct the employee to see a
licensed physician.
(b) The employee may not perform safety sensitive functions
until s/he is evaluated, provided the evaluation takes place
within two (2) hours.
(c) The physician shall examine the employee to determine
whether the employee's inability could have been caused by
a medical condition and/or whether a reasonable
accommodation is available to assist the employee in the
process.
(d) If the physician determines, in his or her reasonable
medical judgment, that a medical condition has, or with a
high degree of probability, could have, precluded the
employee from providing an adequate amount of breath,
the employee shall not be deemed to have refused to take
the test.
(e) If the physician is unable to make this determination, the
employee shall be deemed to have refused to take the test.
(f) The Employer shall pay any medical fees assessed for the
examination.
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IV. CONSEQUENCES OF POSITIVE TEST RESULTS
(A) Confirmed Breath Alcohol Test Result Between 0.02 and 0.04
An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be
removed from duty without pay for twenty-four (24) hours or a retest below 0.02.
(B) Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited
Alcohol Conduct
1. An employee with a breath alcohol concentration result of 0.04 or more, or
who has otherwise violated the alcohol conduct rules set forth above, shall
be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
(a) Is evaluated by a Substance Abuse Professional (SAP); and
(b) Complies with and completes any treatment program
recommended by the SAP; and
(c) Completes the return to duty testing requirements set forth
above with a breath alcohol content of less than 0.02.
(C) Confirmed Positive Urine Drug Test
1. An employee who tests positive for any of the prohibited controlled
substances, or who has otherwise violated the substance abuse rules set
forth above, shall be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
(a) Is evaluated by a Substance Abuse Professional (SAP); and
(b) Complies with and completes any treatment program
recommended by the SAP; and
(c) Completes the return to duty testing requirements set forth
above with a negative result.
(D) Discipline
Any discipline imposed upon employees shall be subject to the Disciplinary and
Grievance Procedure provisions of the Collective Bargaining Agreement.
(E) Refusal to Test
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Any employee who refuses (or unreasonably delays) to undergo required testing, as set
forth in this policy, shall be considered as having tested positive and shall be immediately
removed from duty. However, if it is subsequently determined that the order to submit to testing
was in violation of this policy, the employee will be made whole for any economic loss incurred
during his/her time off as determined by the Employer or as set forth in an award by a neutral
arbitrator (when applicable).
V. CONFIDENTIALITY OF RECORDS
All drug and alcohol test results and records shall be maintained under strict
confidentiality. Supervision shall not be entitled to copies of test results although supervision
may be informed on a need to know basis of the results of such tests.
(A) Employee Entitled to Information
Upon written request, the employee shall be promptly furnished with copies of any and
all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to
conducted tests. The employee's access to the records shall not be contingent upon payment for
the records.
(B) Conditions Under Which the Employer Must Release Records
1. To the employee, upon written request.
2. When requested by federal or state agencies with jurisdiction, when
license or certification actions may be required and/or when otherwise
required by law for similar purposes.
3. To a subsequent employer pursuant to written consent of the former
employee.
4. To the decision maker in a grievance, arbitration, litigation, or
administrative proceeding arising from a positive test result or employee
initiated action.
VI. EMPLOYEE ASSISTANCE PROGRAM
(A) Voluntary Referral
1. Before Testing
(a) Any bargaining unit employee who voluntarily refers
himself or herself to the City's Employee Assistance
Program (EAP) before being ordered to submit to a
random, reasonable suspicion, post-accident or return to
duty drug or alcohol test shall not be subject to discipline
for that decision.
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(b) Any bargaining unit employee who has voluntarily referred
himself or herself to the EAP shall be subject to the same
testing procedures as an employee who has tested positive
for drug or alcohol use.
(c) The employee shall be returned to regular work duties only
on the recommendation of the EAP counselor and
successful completion of a return to duty medical exam.
2. At Time of Testing
If a bargaining unit employee voluntarily refers himself or herself to the EAP upon being
ordered to submit to a drug or alcohol test, the Employer shall consider such voluntary referral in
mitigation of any discipline. However, an after the fact request for assistance will not limit the
Employer’s right to impose appropriate disciplinary action for a policy violation.
(B) Confidentiality of Referral
All EAP referrals shall be kept strictly confidential with access to the information only on
a need to know basis.
(C) Rehabilitative Leave of Absence
1. Accrued Leaves of Absence
An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for the
purpose of rehabilitation of a drug and/or alcohol problem.
2. Extended Leave of Absence
Upon an employee's request, the Employer shall, to the extent necessary for treatment
and rehabilitation, and subject to the General Leave provisions of the Collective Bargaining
Agreement, grant the employee an unpaid leave of absence for the period necessary to complete
primary treatment of the employee's drug and/or alcohol problem. Eligible employees are also
encouraged to seek time off under the City’s Family and Medical Leave Act policy (“FMLA”)
and/or other forms of reasonable accommodation for this purpose when medically necessary.
This Policy will be construed in accordance with the Compassionate Use of Medical
Cannabis Pilot Program Act and the then applicable DOT regulations that apply for covered
employees.
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APPENDIX CD
FMLA FORMS
NOTIFICATION TO EMPLOYER OF NEED FOR FAMILY MEDICAL LEAVE
Return this form to Human Resources upon completion. Receipt of a Certification of Health Care
Provider is required prior to approval of leave.
EMPLOYEE:_________________________________________________________
DEPARTMENT:______________________________________________________
DATES OF LEAVE: ____________________to ___________________
start end
REASON FOR LEAVE:
_____ the birth and care of the newborn child of the employee
_____ for placement with the employee of a son or daughter for adoption or foster care
_____ to care for an immediate family member (spouse, child, or parent) with a serious
health condition
_____ to take medical leave when the employee is unable to work because of a serious
health condition
_____ for a qualified emergency arising from a family member's active military duty
LEAVE IS EXPECTED TO BE:
_____ Continuous
_____ Intermittent:_______________________________________________
_____ Reduced Schedule:__________________________________________
___________________________________ _______________________
Employee Signature Date
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APPENDIX D E
SNOW PLAN
A-List
Foreman #1 Supervisor
Foreman #2 Route #
Bargaining Unit Member #1 Route #
Bargaining Unit Member #2 Route #
Bargaining Unit Member #3 Route #
Bargaining Unit Member #4 Route #
Bargaining Unit Member #5 Route #
Bargaining Unit Member #6 Route #
Bargaining Unit Member #7 Route #
Bargaining Unit Member #8 Route #
Bargaining Unit Member #B-List fill-in Route #
B-List
Foreman #3 Supervisor
Foreman #4 Route #
Bargaining Unit Member #9 Route #
Bargaining Unit Member #10 Route #
Bargaining Unit Member #11 Route #
Bargaining Unit Member #12 Route #
Bargaining Unit Member #13 Route #
Bargaining Unit Member #14 Route #
Bargaining Unit Member #15 Route #
Bargaining Unit Member #16 Route #
Bargaining Unit Member #B-List fill-in Route #
Formatted: Highlight
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4852-9363-9873.v1
COLLECTIVE BARGAINING
AGREEMENT
BETWEEN
THE INTERNATIONAL UNION OF
OPERATING ENGINEERS,
LOCAL 150, PUBLIC EMPLOYEES
DIVISION
AND
UNITED CITY OF YORKVILLE
MAY 1, 2021 THROUGH APRIL 30, 2026
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TABLE OF CONTENTS
PREAMBLE .................................................................................................................................. 4
AGREEMENT .............................................................................................................................. 4
ARTICLE I. RECOGNITION .................................................................................................... 4
ARTICLE II. UNION RIGHTS .................................................................................................. 4
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS .................... 4
SECTION 2.2: UNION BULLETIN BOARD ........................................................ 5
ARTICLE III. UNION DUES/FAIR SHARE CHECKOFF .................................................... 5
SECTION 3.1: DEDUCTIONS ............................................................................... 5
SECTION 3.2: HOLD HARMLESS ....................................................................... 5
ARTICLE IV. HOURS OF WORK AND OVERTIME ........................................................... 6
SECTION 4.1: WORKDAY AND WORKWEEK ................................................. 6
SECTION 4.2: LUNCH/REST PERIODS .............................................................. 6
SECTION 4.3: MANDATORY REST PERIOD .................................................... 7
SECTION 4.4: MEAL ALLOWANCE ................................................................... 7
SECTION 4.5: OVERTIME COMPENSATION.................................................... 7
SECTION 4.6: OVERTIME DISTRIBUTION ....................................................... 7
SECTION 4.7: SNOW PLAN ................................................................................. 8
SECTION 4.8: CALLBACK ................................................................................... 8
SECTION 4.9: PAGER/PHONE USAGE ............................................................... 8
SECTION 4.10: SECTION ON-CALL ASSIGNMENTS ...................................... 11
SECTION 4.11: COMPENSATORY TIME OFF ................................................... 11
ARTICLE V. SENIORITY ........................................................................................................ 11
SECTION 5.1: SENIORITY DEFINED ............................................................... 11
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE ..................................... 11
SECTION 5.3: SENIORITY LIST ........................................................................ 12
SECTION 5.4: PROBATIONARY EMPLOYEES ............................................... 12
ARTICLE VI. LAYOFF AND RECALL ................................................................................. 12
SECTION 6.1: DEFINITION AND NOTICE....................................................... 12
SECTION 6.2: GENERAL PROCEDURES ......................................................... 12
SECTION 6.3: AGREEMENT TO BARGAIN OVER LAYOFF
ALTERNATIVES......................................................................... 12
SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES ..................................... 13
ARTICLE VII. DISCIPLINARY PROCEDURES ................................................................. 13
SECTION 7.1: EMPLOYEE DISCIPLINE .......................................................... 13
SECTION 7.2: RIGHT TO REPRESENTATION ................................................ 13
ARTICLE VIII. GRIEVANCE PROCEDURE ....................................................................... 14
SECTION 8.1: GRIEVANCE DEFINED ............................................................. 14
SECTION 8.2: GRIEVANCE STEPS ................................................................... 14
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SECTION 8.3: GRIEVANCE FORMS ................................................................. 15
SECTION 8.4: SETTLEMENTS AND TIME LIMITS ........................................ 16
SECTION 8.5: UNION STEWARDS ................................................................... 16
ARTICLE IX. HOLIDAYS........................................................................................................ 16
SECTION 9.1: GENERAL INFORMATION ....................................................... 16
SECTION 9.2: SPECIFIC APPLICATIONS ........................................................ 16
SECTION 9.3: HOLIDAY PAY ........................................................................... 16
SECTION 9.4: FLOATING HOLIDAYS ............................................................. 17
ARTICLE X. VACATION ......................................................................................................... 17
SECTION 10.1: VACATION ACCRUAL/USAGE ............................................... 17
SECTION 10.2: VACATION SCHEDULING ....................................................... 17
SECTION 10.3: VACATION USAGE ................................................................... 18
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION .................. 18
ARTICLE XI. SICK LEAVE .................................................................................................... 18
SECTION 11.1: SICK LEAVE UTILIZATION ..................................................... 18
SECTION 11.2: UNUSED SICK LEAVE .............................................................. 19
SECTION 11.3: PENSION BENEFIT AT RETIREMENT.................................... 19
ARTICLE XII. LEAVES OF ABSENCE ................................................................................. 19
SECTION 12.1: DISABILITY LEAVE .................................................................. 19
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE ............................... 19
SECTION 12.3: FUNERAL LEAVE ...................................................................... 19
SECTION 12.4: FAMILY AND MEDICAL LEAVE ............................................ 20
SECTION 12.5: JURY DUTY LEAVE .................................................................. 29
ARTICLE XIII. HEALTH INSURANCE ................................................................................ 29
SECTION 13.1: HEALTH INSURANCE PREMIUMS AND
CONTRIBUTIONS ...................................................................... 29
SECTION 13.2: LIFE, DENTAL AND VISION COVERAGE ............................. 30
SECTION 13.3: OPT OUT INCENTIVE ............................................................... 30
ARTICLE XIV. EMPLOYEE TRAINING AND EDUCATION........................................... 30
SECTION 14.1: TRAINING ................................................................................... 30
SECTION 14.2: COMPENSATION ....................................................................... 30
SECTION 14.3: CDL LICENSE ............................................................................. 31
SECTION 14.4: EDUCATIONAL INCENTIVE.................................................... 31
ARTICLE XV. SAFETY ............................................................................................................ 32
SECTION 15.1: COMPLIANCE WITH LAWS ..................................................... 32
SECTION 15.2: UNSAFE CONDITIONS ............................................................. 32
ARTICLE XVI. LABOR-MANAGEMENT MEETINGS ...................................................... 32
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES ............................. 32
SECTION 16.2: PURPOSE ..................................................................................... 32
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ARTICLE XVII. SUBCONTRACTING .................................................................................. 33
SECTION 17.1: NO SUBCONTRACTING ........................................................... 33
SECTION 17.2: BARGAINING UNIT WORK ..................................................... 33
ARTICLE XVIII. UNIFORMS AND EOUIPMENT .............................................................. 33
SECTION 18.1: UNIFORMS .................................................................................. 33
SECTION 18.2: PROTECTIVE CLOTHING ......................................................... 33
SECTION 18.3: PRESCRIPTION SAFETY GLASSES ........................................ 33
ARTICLE XIX. PERSONNEL RECORDS ............................................................................. 34
SECTION 19.1: PERSONNEL RECORDS ............................................................ 34
SECTION 19.2: RIGHT OF INSPECTION AND COPIES ................................... 34
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS ......... 34
ARTICLE XX. NO STRIKE / NO LOCKOUT ....................................................................... 34
SECTION 20.1: NO STRIKE .................................................................................. 34
SECTION 20.2: NO LOCKOUT ............................................................................. 34
SECTION 20.3: LEGITIMATE PICKET LINE ..................................................... 34
ARTICLE XXI. WAGES ........................................................................................................... 36
ARTICLE XXII. DRUG AND ALCOHOL POLICY ............................................................. 36
ARTICLE XXIII. FILLING OF VACANCIES/PROMOTIONS .......................................... 36
SECTION 23.1: POSTING ...................................................................................... 36
SECTION 23.2: PROMOTIONS............................................................................. 36
ARTICLE XXIV. SECONDARY EMPLOYMENT ............................................................... 37
ARTICLE XXV. SAVINGS CLAUSE ...................................................................................... 37
ARTICLE XXVI. MAINTENANCE OF ECONOMIC BENEFITS AND
COMPLETE AGREEMENT CLAUSE ................................................................................... 37
SECTION 26.1: MAINTENANCE OF ECONOMIC BENEFITS CLAUSE......... 37
SECTION 26.2: COMPLETE AGREEMENT CLAUSE ....................................... 38
ARTICLE XXVII. RENEWAL ................................................................................................. 38
APPENDIX A WAGE RATES .................................................................................................. 40
APPENDIX B DRUG AND ALCOHOL POLICY ................................................................. 42
APPENDIX C FMLA FORMS .................................................................................................. 55
APPENDIX D SNOW PLAN .................................................................................................... 64
APPENDIX E LOCAL DUES DEDUCTION FORM…………………………………………70
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PREAMBLE
In order to establish harmonious employment relations through a mutual process, to
provide fair and equitable treatment to all employees, to promote the quality and continuance of
public service, to achieve full recognition for the value of employees and the vital and necessary
work they perform, to specify wages, hours, benefits and working conditions, and to provide for
the prompt and equitable resolution of disputes, the parties agree as follows:
AGREEMENT
This Agreement has been made and entered into by and between the United City of
Yorkville, Illinois, (hereinafter referred to as the "Employer") and the International Union of
Operating Engineers, Local 150, Public Employees Division (hereinafter referred to as the
"Union"), on behalf of certain employees described in Article I.
ARTICLE I.
RECOGNITION
The Employer recognizes the Union as the sole and exclusive bargaining representative
in all matters establishing and pertaining to wages and salaries, hours, working conditions and
other conditions of employment on which it may lawfully bargain collectively for employees
within the following collective bargaining unit, as certified by the Illinois State Labor Relations
Board:
**INCLUDED
All full-time and regular part-time employees in the department of Public Works, and the
department of Parks, in the following classifications: Maintenance Worker I, Maintenance
Worker II, and Operator.
**EXCLUDED
All other employees.
ARTICLE II.
UNION RIGHTS
SECTION 2.1: UNION ACTIVITY DURING WORKING HOURS
The City shall provide to the Union, including its agents and employees, reasonable
access to employees in the bargaining unit following advance notice to management. This access
shall be at all times conducted in a manner so as not to impede normal operations. This access
includes the right to meet with one or more employees on the employer’s premises during the
work day to investigate and discuss grievances and workplace-related complaints without charge
to pay or leave time of employees. Representatives of the Union shall have the right to conduct
worksite meetings during lunch and other non-work breaks, and before and after the workday, on
the employer’s premises to discuss collective bargaining negotiations, the administration of
collective bargaining agreements, other matters related to the duties of the exclusive
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representative, and internal matters involving the governance or business of the exclusive
representative, without charge to pay or leave time of the employees.
Within ten (10) calendar days from the date of hire of a bargaining unit employees, the
City shall provide to the Union in an electronic file or other mutually agreed format, the
following information about the new employee: the employee’s name, job, title, worksite
location, home address, work telephone numbers, file with the employer.
SECTION 2.2: The Union shall have the right to meet with newly hired employees,
without charge to pay or leave time of the employee, on the employer’s
premises or at a location mutually agreed to by the employer and the
exclusive representative for up to one hour within the first two weeks of
employment in the bargaining unit or at a later date and time if mutually
agreed upon by the City and the Union. UNION BULLETIN BOARD
The Employer shall provide a Union bulletin board at each work location. The board(s)
shall be for the sole and exclusive use of the Union.
ARTICLE III.
UNION DUES/FAIR SHARE CHECKOFF
SECTION 3.1: DEDUCTIONS
The Employer agrees to deduct from the pay of those employees covered by this
Agreement who have signed a voluntary authorization form (attached as Appendix E) any or all
of the following:
(A) Union membership dues, assessments, PAC, or fees; and
(B) Union sponsored credit and other benefit programs.
Requests for any of the above shall be made on a form provided by the Union and shall
be made within the provisions of the State salary and annuity withholding Act and/or any other
applicable State statutes.
Upon receipt of an appropriate written voluntary authorization from an employee, such
authorized deductions shall be made in accordance with the law and shall be remitted to the
Union on a bi-weekly basis at the address designated in writing by the Union. The Union shall
advise the Employer of any increases in dues or other approved deductions in writing at least
thirty (30) days prior to its effective date.
The Union shall certify the current amount of Union deductions.
SECTION 3.2: HOLD HARMLESS
The Union shall hold and save the employer harmless from any and all responsibility and
claims in connection with the collection and disbursement of monies under this Article and
Agreement.
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ARTICLE IV.
HOURS OF WORK AND OVERTIME
SECTION 4.1: WORKDAY AND WORKWEEK
(A) The workday for bargaining unit employees is eight (8) hours and the workweek
is forty (40) hours.
(B) Hours
1. Except as set forth below, the hours for bargaining unit employees are
7:00 a.m. to 3:30 p.m., Monday through Friday
2. During the baseball season, the City may deviate from the regular shift
time and may schedule bargaining unit employees to perform ballfield
maintenance to begin working as early as 5:00 am for a normal 8.5-hour
shift under normal hourly wages on Saturdays and Sundays. Hours worked
outside of a regularly scheduled shift on Saturday and Sunday shall be
compensated at the appropriate overtime rate of pay. It is agreed that part-
time, temporary, seasonal, and non-bargaining unit staff may perform field
maintenance for the Championship games of any baseball tournaments.
3. The Employer will post all overtime opportunities for special events four
weeks prior to the event. Employees who work any of the City's special
events will be awarded compensatory time for all hours worked on the
event beyond the employee's regularly scheduled hours at a rate of one
and one-half hour for every hour worked beyond his/her regularly
scheduled hours. This provision shall not be construed as a guarantee that
bargaining unit employees will be assigned to work special events.
4. Employees who are assigned for weekend water checks or who are
unscheduled and called-in to maintain the baseball fields may choose to
receive overtime pay at the applicable rate or compensatory time for those
hours.
SECTION 4.2: LUNCH/REST PERIODS
(A) Employees shall be granted two (2) fifteen (15) minute paid breaks, one during
the first half of the work day and one during the second half of the work day.
Employees will be allowed to continue the practice of combining these two breaks
at the end of the day, subject to approval by supervisor. Employees will be
allowed to leave the premises during break times with the approval of the
supervisor.
(B) Employees shall be granted a one half hour lunch during the midpoint of each
day. Additionally, where the requirements of the job dictate that employees work
through their lunch period, employees shall be allowed to leave work forty five
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(45) minutes early, or shall be compensated at the rate of one half hour of
appropriate overtime.
SECTION 4.3: MANDATORY REST PERIOD
Unless an Employee agrees otherwise, Employees will not be required to work more than
sixteen (16) hours in a twenty-four (24) hour period without being allowed an eight (8) hour rest
period. Should an employee reasonably believe that he can work more than 16 hours in a twenty
four hour period, he shall be permitted to do so.
SECTION 4.4: MEAL ALLOWANCE
The practice of providing meals to employees shall be consistent with prior practice and
procedure.
SECTION 4.5: OVERTIME COMPENSATION
The compensation paid employees for overtime work shall be as follows:
1. Except as provided for in this agreement, a bargaining unit employee shall
be paid at one and one-half his/her regular hourly rate of pay when
required to work outside of his/her normal work day or work week, as
defined in Section 1 of this Article.
2. Employees scheduled for water checks on designated holidays shall
receive double time in the form of compensatory time or compensation,
per the employee's discretion.
3. A bargaining unit employee shall be paid at twice his/her regular hourly
rate of pay for all unscheduled hours actually worked on designated
holidays For example, if the employee is called out to at 7:00 pm on Labor
Day for an eight hour shift, the shift shall be paid for five hours at 2x pay
and 3 hours at 1.5x pay. For example, if the employee starts a two hour
shift at 11:30pm the day before Labor Day, the two-hour shift shall be
paid by 0.5 hours at 1.5x pay and 1.5 hours at 2x pay.
4. Time paid for but not worked shall be counted as "time worked" for
purposes of computing overtime compensation.
5. Compensation will not be paid (nor compensatory time taken) more than
once for the same hours under any provision of this Article or Agreement.
SECTION 4.6: OVERTIME DISTRIBUTION
The Employer agrees to distribute overtime as equally as possible in each department
amongst those bargaining unit employees who usually perform the type of work at issue, then
within the bargaining unit. For example, if the Employer cannot staff the overtime assignment
with bargaining unit employees from within the department, the Employer shall next offer the
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overtime assignment to bargaining unit employees outside the department. The employee
working on any job which extends into overtime shall have first claim on the overtime. The
parties recognize that they have an obligation to the community to provide services and that this
obligation on occasion may require the working of overtime. To meet that objective, overtime
shall be compulsory in emergency situations. On April 1St and November 1St of each calendar
year, any employee not interested in working overtime may so notify the Employer. This
notification does not relieve the employee from working overtime in emergency situations or in
circumstances where the Employer cannot otherwise staff overtime assignments.
Except as provided in Section 4.1(B)(2), the employment of part-time, temporary,
seasonal or non-bargaining unit personnel shall not work to deprive regular full-time personnel
of opportunities to work overtime. However, the Employer reserves the right to select individuals
to work overtime hours based on the intensity of the situation that causes the overtime, the
response time needed, the quality of work needed, and whether an employee with supervisory
authority is needed on site. If the full-time personnel who would have usually worked the
overtime refuses it or is unavailable, the employer may work part-time or temporary personnel
on said overtime without violating the Agreement.
SECTION 4.7: SNOW PLAN
Each snow event will correspond with a list of preferred employees for call-in. There
shall be an A-list and B-list. The week that contains the first snow event of the season shall be
determined to be an A-list week. During this week, the A-list employees shall be called-in first
for winter road maintenance (snow, ice, sleet). If an A-list employee is not available, then the
employee on the B-list that maintains the same route shall be called in and given the opportunity
to work the snow event. For the next consecutive week (Monday-Sunday), the B-list employees
shall be called-in first for winter road maintenance (snow, ice, sleet). If a B-list employee is not
available, then the employee on the A-list that maintains the same route shall be called in and
given the opportunity to work the snow event. In the event the A-list and B-list route employees
are not available, the supervisor on duty shall call other non-scheduled employees at their
discretion. If a post-snow operation call-back is required, the Employer shall call back
employees from the respective A or B list.
The general rosters for the lists are included as an attachment in Appendix E. This list is
an example of the structure of the rosters, and could change based on scheduled time off, illness,
availability of employees, and other factors.
SECTION 4.8: CALLBACK
A "callback" is defined as an official assignment of work which is outside of an
employee's regularly scheduled working hours as defined above. Callbacks shall be compensated
at the appropriate overtime rate of pay, as stated above, for all hours worked on callback, with a
guaranteed minimum of two (2) hours at such overtime rate of pay for each callback.
SECTION 4.9: PAGER/PHONE USAGE
This policy is intended to provide guidelines for the proper use of cellular telephones.
Cellular telephones are provided to employees as business needs indicate. An employee who
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violates the terms of this policy may be subject to disciplinary action including suspension and/or
termination as stated in section 5 of the employee manual.
Eligibility Criteria
Employees eligible for assignment of City-owned cellular telephones are those
designated by the City Administrator and/or the Chief of Police, including (but not limited to):
1. Employees who are frequently in a vehicle, if the individual must conduct
City business by the telephone while in the field, and it can be shown that
cost savings and customer service efficiently will be realized through the
use of such devices;
2. Employees who have a critical need to maintain accessibility with other
department directors, City management staff and public officials, in order
to insure uninterrupted customer services and/or the integrity of the City;
3. Public safety positions, as determined by the Chief of Police, as necessary
to provide immediate and direct telephone communications with citizens,
outside agencies cooperating in operations, or other resource entities
outside of City government, and to provide for communications which
may be inappropriate for mobile radios;
4. Department Heads and employees who have responsibility for responding
to public safety incidents in the field.
Business Use of Cellular Phones
Where job or business needs demand immediate access to an employee, the City may
issue a City-owned cell phone or allow an employee to elect a cell phone stipend of $45 per
month for business use of their personal phone in accordance with the Cellular Phone Allowance
Agreement (found in Appendix X of the employee manual). The Cellular Phone Allowance
Agreement allows employees to use a single phone for personal and business use through
reimbursing the City for personal use of a phone or by receiving a stipend to use their personal
phone for business use.
Employee Responsibilities
Employees are required to obey all laws governing the operation and use of vehicle in
effect at the time. Violation of any traffic law or rule, regardless of whether a citation is issued or
the disposition of any changes, is grounds for discipline, up to and including termination.
In situations where job responsibilities include regular driving and accepting of business
calls, hands-free equipment will be provided to facilitate the provisions of this policy.
Employees whose job responsibilities do not specifically include driving as an essential
function, but who are permitted a cell phone for business use, are also expected to abide by the
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provisions above. Under no circumstances are employees allowed to place themselves at risk to
fulfill business needs.
Employees who are charged with traffic violations resulting from the use of their phone
while driving will be solely responsible for all liabilities that result from such actions.
Employees will be allowed to review the invoices for the cellular phone assigned to them
and be prepared to verify the calls listed on the invoice. Employees will reimburse the City for
all charges determined to be inappropriate by the Department Head, Finance Director or City
Administrator.
Reimbursements shall be made within 30 days of receipt of invoice by the department at
the overage rate of the approved City's vendor.
Employees in possession of company equipment such as cellular phones are expected to
protect the equipment from loss, damage or theft. Failure to maintain a working phone and
appropriate service contract will result in the immediate cancellation of the stipend payment.
The use of camera phones to photograph City employees or information is strictly
prohibited without the express permission of the Department Head. This is necessary to secure
employee privacy, and other business information.
The employee shall release records of cellular phone use in compliance with City and
State regulations and policies. This includes information pertaining to City business that may be
subject to the Freedom of Information Act, as well as cellular phone records in the event of an
accident or injury in which such records may help determine the cause of such accident.
Repairs and Replacements of Equipment
If there is a potential that equipment may be lost or damaged, the employee is responsible
for making reasonable accommodations to protect the equipment. City provided cellular
telephone equipment will be repaired or replaced according to one of the following:
1. Personal cellular telephone equipment with a City reimbursement that
requires repair or replacement due damage as a result of City job related
duties or responsibilities or a situation outside the control of the employee
will be repaired or replaced at the expense of the City (up to a maximum
of $200.00). The employee must have made a reasonable accommodation
to protect this equipment. City-issued cellular telephone equipment that
requires repair or replacement due to normal wear and tear, damage as a
result of City job related duties or responsibilities or a situation outside the
control of the employee will be repaired or replaced at the expense of the
City.
2. In the event that the loss or damage is determined not to be in the course
of employment or is found to be due to the employee's negligence, no
reimbursement shall be made. Replacement/Repair shall only be provided
after approval by the employee's Department Head and City
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Administrator. This will be subject to corrective action as determined by
the Department Head or designee.
Termination
Upon termination, the employee is to return his/her City issued cellular telephone as well
as any accessories to the City. The City issued telephone number is the property of the City and
shall remain under the City's ownership.
Employees who separate from employment with outstanding debts for equipment loss or
unauthorized charges will be considered to have left employment on unsatisfactory terms and
may be subject to legal action for recovery of the loss.
Upon resignation or termination of employment, or at any time upon request, the
employee may be asked to produce the phone for return or inspection. Employees unable to
present the phone in good working condition within the time period requested may be expected
to bear the cost of a replacement.
SECTION 4.10: ON-CALL ASSIGNMENTS
On call assignments shall be consistent with the provisions of this agreement.
SECTION 4.11: COMPENSATORY TIME OFF
In lieu of paid overtime, employees may opt to earn compensatory time off.
Compensatory time shall be granted in such time blocks as are mutually agreed upon between
the employee, and the Employer. Compensatory blocks shall be for a minimum of fifteen (15)
minute increments. Compensatory time which is unused and which has been previously awarded
at the rate of time and one-half or double time shall be compensated at the employee's regular
hourly rate of pay. Employees may not accumulate more than two hundred and forty (240) hours
of compensatory time. Compensatory time off shall be scheduled, and approved the same as
vacation time. Should an employee desire, he shall be permitted to cash out a maximum of eighty
(80) hours per fiscal year without further approval by the City.
ARTICLE V.
SENIORITY
SECTION 5.1: SENIORITY DEFINED
Except for purposes of layoff, an employee's seniority shall be the period of the
employee's most recent continuous regular employment with the Employer, in the bargaining
unit.
SECTION 5.2: BREAKS IN CONTINUOUS SERVICE
An Employee's continuous service record shall be broken by voluntary resignation,
discharge for just cause, retirement, failure to return from a leave of absence and being absent for
three (3) consecutive days without reporting off. However, if an employee returns to work in any
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capacity after layoffs for the Employer within twelve (12) months, the break in continuous
service shall be removed from his/her record.
SECTION 5.3: SENIORITY LIST
Once each year the Employer shall post a Bargaining Unit seniority list showing the
seniority of each employee. A copy of the seniority list shall be furnished to the Union when it is
posted. The seniority list shall be accepted and final thirty (30) days after it is posted, unless
protested by the Union or an employee.
SECTION 5.4: PROBATIONARY EMPLOYEES
An employee is probationary for the first 12 months of employment. A probationary
employee shall have no seniority, except as otherwise provided for in this Agreement, until
he/she has completed his/her required probationary period. Upon such completion, he/she shall
acquire seniority retroactively from the date of employment. During this period of probation, no
grievance may be filed by or on behalf of such employee regarding discharge or discipline.
ARTICLE VI.
LAYOFF AND RECALL
SECTION 6.1: DEFINITION AND NOTICE
A layoff is defined as a reduction in bargaining unit jobs. The Employer shall give the
Union at least thirty (30) days notice of any layoffs except in emergency situations wherein such
period of notice may be reduced.
SECTION 6.2: GENERAL PROCEDURES
In the event of a layoff, employees shall be laid off in inverse order of seniority as
defined in Article V. However, prior to laying off any bargaining unit employees, all temporary,
probationary, or part-time employees who perform work customarily performed by bargaining
unit employees within the effected divisions shall be laid off or terminated, as the case may be;
this provision shall not apply to foremen of the Parks or Public Works Departments. The City
may lay off employees out of this inverse order of seniority in a position or classification if it
determines that retention of a less senior employee is necessary to perform the remaining work
based on relative skills and abilities, the need for specific licenses or certifications. A bargaining
unit employee subject to layoff may replace a seasonal employee at the then applicable wage rate
and benefits, if any, paid to seasonal employees. Should a bargaining unit employee choose to
replace a seasonal employee, he/she will retain all recall rights set forth in Section 6.4 below.
SECTION 6.3: AGREEMENT TO BARGAIN OVER LAYOFF ALTERNATIVES
The City and Union agree to negotiate over alternatives to layoffs, after the City has
notified the Union as described in Section 6.1. The City shall have the ultimate authority to
decide whether the alternatives proposed by the Union are accepted in full or in part, or rejected.
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SECTION 6.4: RECALL OF LAID-OFF EMPLOYEES
The names of laid-off employees shall be placed on a preferential hiring list for thirty-six
(36) months. Said preferential hiring list shall apply only to positions within the department of
public works and the parks division. Employees shall be recalled in seniority order, provided
they possess the requirements of the new position. No part-time or seasonal employees will be
hired to do bargaining unit work during this time without first offering the work to a laid-off
employee at the then applicable wage rate and benefits, if any, paid to seasonal employees. After
thirty-six (36) months on layoff, an employee shall lose his/her seniority.
ARTICLE VII.
DISCIPLINARY PROCEDURES
SECTION 7.1: EMPLOYEE DISCIPLINE
The Employer agrees with the tenets of progressive and corrective discipline and that it
shall be imposed only for just cause. Employees of the United City of Yorkville are expected to
perform satisfactorily their assigned duties. The level of discipline imposed shall match the
severity of the offense committed and in any appropriate circumstance — one or more steps in
this process may be skipped. Disciplinary action may involve any one or more of the following:
(A) Oral warning with documentation of such filed in the employee's personnel file,
with copy sent to Union office.
(B) Written reprimand with copy of such maintained in the employee's personnel file,
with copy sent to Union office.
(C) Suspension without pay with documentation of such maintained in the employee's
personnel file, with copy sent to Union office.
(D) Discharge with documentation of such maintained in the employee's personnel
file, with copy sent to Union office.
Pursuant to actual imposition of written reprimands, suspension without pay, or
discharges, the employee shall be afforded an opportunity to discuss his/her views concerning
the conduct causing such disciplinary action. Such discussion should take place as soon as
practicable after the Supervisor's action and not be unduly or unreasonably delayed, and the
employee shall be informed clearly and concisely of the basis for such action. Furthermore, upon
request of the employee, a representative of the Union (Steward) shall be allowed to be present
and participate in such discussions.
SECTION 7.2: RIGHT TO REPRESENTATION
Prior to any pre-disciplinary discussions with the employee, the employee shall be
informed of his/her rights to Union representation due to the fact that disciplinary action may be
taken.
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ARTICLE VIII.
GRIEVANCE PROCEDURE
SECTION 8.1: GRIEVANCE DEFINED
A grievance is defined as any claim of violation of this Agreement. SECTION 8.2:
SECTION 8.2: PROCESSING OF GRIEVANCE
Grievances shall be processed only by the Union on behalf of an employee or on behalf
of a group of employees or itself setting forth name(s) or group(s) of the employee(s). The
Grievant or one Grievant representing a group of Grievants may be present at any step of the
grievance procedure, and the employee is entitled to Union representation at each and every step
of the grievance procedure. The resolution of a grievance filed on behalf of a group of employees
shall be made applicable to the appropriate employees within that group.
SECTION 8.3: GRIEVANCE STEPS
STEP ONE: DIRECTOR OF PUBLIC WORKS OR THE SUPERINTENDENT
OF PARKS
The Union may submit a written grievance to the Director of Public Works, or the
Superintendent of Parks within ten (10) business days of the event giving rise to the grievance or
within ten (10) business days of when the Union should have reasonably known of the events
giving rise to the grievance. The Director of Public Works, the Superintendent of Parks, or
his/her designee shall schedule a conference within five (5) business days of receipt of the
grievance to attempt to adjust the matter. The Director of Public Works, the Superintendent of
Parks, or designee shall submit a written response within ten (10) business days of the
conference. If the conference is not scheduled, the Director of Public Works, the Superintendent
of Parks, or designee shall respond to the grievance in writing within ten (10) business days of
receipt of the grievance.
STEP TWO: CITY ADMINISTRATOR
If the grievance remains unresolved at step one, or if the resolution at step one is not
satisfactory to the Union, the Union may advance the written grievance to the City Administrator
within ten (10) business days of the response in step one or when such response was due. The
City Administrator or his/her designee shall schedule a conference within ten (10) business days
of receipt of the grievance to attempt to adjust the matter. The City Administrator or designee
shall submit a written response within ten (10) business days of the conference. If the conference
is not scheduled, the City Administrator or designee shall respond to the grievance in writing
within ten (10) business days of receipt of the appeal.
STEP THREE: ARBITRATION
If the grievance remains unresolved at step two, or if the step two response is not
satisfactory to the Union, the Union may refer the grievance to arbitration within fifteen (15)
business days of the step two response or the date the step two response was due. The Union
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shall request the American Arbitration Association to submit a panel of seven (7) Arbitrators.
The parties shall alternately strike the names of Arbitrators, taking turns as to the first strike. The
person whose name remains shall be the Arbitrator, provided that either party, before striking
any names, shall have the right to reject one (1) panel of Arbitrators.
Both parties agree to attempt to arrive at a joint stipulation of the facts and issues as
outlined to be submitted to the Arbitrator. Both parties shall have the right to request the
Arbitrator to require the presence of witnesses and/or documents. Each party shall bear the costs
of its own witnesses.
Questions of arbitrability shall be decided by the Arbitrator. The Arbitrator shall make a
preliminary determination on the question of arbitrability. If it is determined that the matter is
arbitrable, the Arbitrator shall then proceed to determine the merits of the dispute. If either party
objects, another panel will be requested and another arbitrator selected.
In the conduct of any arbitration under this Article, the rules and procedure governing the
conduct of arbitration proceedings of the American Arbitration Association shall control, except
where specifically limited by this Article. The Arbitrator shall neither amend, modify, nullify,
ignore, add or subtract from the provisions of this Agreement.
The expenses and fees of the Arbitrator and the cost of the hearing room shall be shared
equally by the parties. Nothing in this Article shall preclude the parties from agreeing to the
appointment of a permanent Arbitrator(s) during the term of this Agreement or to use the
expedited arbitration procedures of the American Arbitration Association.
If either party desires a verbatim record of the proceedings, it may cause such to be made,
providing it pays for the record and makes a copy available without charge to the Arbitrator. If
the other party desires a copy, it shall equally pay for the expense of such.
The Arbitrator shall render his/her decision in writing to the parties within thirty (30)
calendar days following the close of the arbitration hearing or the submission date of briefs,
whichever is later. The Arbitrator shall support his/her findings with a written opinion. The
decision and opinion shall be based solely on and directed to the issue presented. The award shall
clearly direct the parties as to what action(s) must be taken in order to comply with the award.
The decision and award of the arbitration shall be final and binding to the Union,
employee(s) and Employer. Such decision shall be within the scope and terms of this Agreement
but shall not change any of its terms or conditions.
SECTION 8.4: GRIEVANCE FORMS
The written grievance required under this Article shall be on a form which shall be
provided by the Union. It shall contain a statement of the Grievant's complaint, the section(s) of
this Agreement that have been allegedly violated, the date of the alleged violations and the relief
being sought. The form shall be signed and dated by the Grievant and/or his/her representative.
An improper grievance form, date, section citation or other procedural error shall not be grounds
for denial of the grievance
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SECTION 8.5: SETTLEMENTS AND TIME LIMITS
Any grievance not appealed to the next succeeding step in writing and within the
appropriate number of work days of the Employer's last answer, or the date the Employer's
answer was due, will be considered settled on the basis of the employer's last answer and shall
not be eligible for further appeal, except that the parties may, in any individual case (except
discharge cases), extend this limit by unilateral written notice.
SECTION 8.6: UNION STEWARDS
One (1) duly authorized bargaining unit representatives shall be designated by the Union
in each department as the Steward. One (1) duly authorized bargaining unit representatives shall
be designated by the Union in each department as the Alternate Steward. The Union will provide
written notice to the Employer to identify the Stewards.
ARTICLE IX.
HOLIDAYS
SECTION 9.1: GENERAL INFORMATION
Holidays are the following:
New Year's Day, Martin Luther King Day, President's Day, Good Friday,
Memorial Day, Independence Day, Labor Day, Veterans Day,
Thanksgiving Day, Day after Thanksgiving Christmas Eve Day, Christmas
Day
If the Employer declares any additional dates as observed holidays, such date(s) shall be
considered holiday(s) for all bargaining unit employees. Moreover, on days when other
Employer employees are allowed to go home early with pay, bargaining unit employees who are
not given the time off shall be compensated with pay or receive compensatory time for the
equivalent amount of hours as what was offered to other employees at overtime rate or
compensatory time. For example, if office employees are allowed to leave 2 hours early,
bargaining unit members shall be offered the choice of going home early that day or 2 hours of
compensation at overtime rate (i.e. 3 hours), or 2 hours of compensatory time at overtime rate
(i.e. 2 hours). For purposes of interpreting the preceding sentence, "go home early" shall not
include telecommuting or working from home.
SECTION 9.2: SPECIFIC APPLICATIONS
When a holiday falls on a Saturday, it will be observed on the preceding Friday. When a
holiday falls on a Sunday, it will be observed on the following Monday.
SECTION 9.3: HOLIDAY PAY
All employees shall receive eight (8) hours pay for each holiday. A bargaining unit
employee shall be paid at twice his/her regular hourly rate of pay for all hours actually worked
on designated holidays, with a guaranteed minimum of four (4) hours should an employee be
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called out on a holiday. For example, if the employee starts an eight-hour shift at 7:00pm on
Labor Day, the shift shall be paid at five hours at 2x pay and three hours at 1.5x pay. For
example, if the employee starts a three hour shift at 10:00pm on Labor Day, the employee shall
receive four hours at 2x pay. For example, if the employee starts a two hour shift at 11:30pm the
day before Labor Day, 0.5 hours shall be paid at 1.5x pay and 1.5 hours shall be paid at 2x pay.
SECTION 9.4: FLOATING HOLIDAYS
All employees shall be entitled to two (2) floating holidays to be used in each calendar
year. Employees will not receive additional compensation for the floating holidays (i.e. no
payout upon termination) and these floating holidays are the only floating holidays that
employees are entitled to. Where practicable, employees shall notify the Employer of his/her
intent to use a personal day within forty eight (48) hours in advance of the personal day.
ARTICLE X.
VACATION
SECTION 10.1: VACATION ACCRUAL/USAGE
Bargaining unit employees shall be entitled to paid vacation days in accordance with the
following schedule:
Service Time Vacation Available
Six months through one year 40 hours
Beginning of one year through two years 40 hours
Beginning of two years through five years 80 hours (per year)
Beginning of six years through ten years 120 hours (per year)
Beginning of eleven years through fifteen years 160 hours (per year)
Beginning of sixteen years and beyond 200 hours (per year)
SECTION 10.2: VACATION SCHEDULING
Vacations shall be scheduled in advance, subject to approval by the Department head or
his designee. In order to enable an employee to comply with this requirement, an employee may
submit a request to schedule vacation time before such time is actually earned, but in no event
shall an employee utilize vacation allowance before it is earned. Beginning November 30th thru
December 31St of the previous year, employees may begin scheduling vacations based on
seniority basis in each department. The directors will approve those vacations within seven (7)
days.
After January 1st of each year, vacations shall be scheduled on a first come basis.
Requests to schedule 4 days or more of vacation shall be made at least seven (7) calendar days in
advance. Requests to schedule less than 4 days must be made at least three days in advance. Any
request for time off may be approved past the deadlines, at the discretion of the City
Administrator or his designee.
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SECTION 10.3: VACATION USAGE
(A) A vacation day shall not be charged should a Holiday fall during an employee's
scheduled vacation period.
(B) New employees shall be eligible for vacation usage as defined within Section 10.1
(C) An employee is permitted to carryover vacation from one year to the next year,
but not beyond forty (40) hours and not beyond one year.
(D) Vacation time may be used in increments of one-half shift or more.
SECTION 10.4: ACCUMULATED VACATION AT SEPARATION
(A) Upon separation, an employee shall be paid for all unused, accrued and pro-rated
vacation time based on the employee's current rate of pay.
(B) In the event of the employee's death, compensation for all unused vacation
allowances shall be paid to his/her beneficiary.
ARTICLE XI.
SICK LEAVE
Sick leave with pay is provided as a benefit in recognition that employees do contract
various illnesses from time to time and that their financial resources may be diminished in such
instances if pay is discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Sick leave as contained herein-may be taken
by an employee who is unable to work by reason of a non-duty related illness, injury or
disability. Employees may use sick leave to care for a child or spouse who is ill. Employees shall
accrue sick leave at the rate of twelve (12) days per year, one day per month. Sick leave will
have a maximum accumulation of 120 days (960 hours).
SECTION 11.1: SICK LEAVE UTILIZATION
SECTION 11.2: Sick leave with pay is provided as a benefit in recognition that
employees do contract various illnesses from time to time and that their
financial resources may be diminished in such instances if pay is
discontinued, and that it may not be in the best interest or health of the
employee or fellow employees to work while sick. Sick leave as contained
herein-may be taken by an employee who is unable to work by reason of a
non-duty related illness, injury, disability, or medical appointment.
Employees may also use sick leave to for the illness, injury, or medical
appointment for the employee immediate family. The phrase “immediate
family” means the employee’s child, step-child, spouse, domestic partner,
sibling, parent, mother-in-law, father-in-law, grandchild, grandparent or
step-parent.of the employee’s child, spouse, sibling, parent, mother-in-law,
father-in-law, grandchild, grandparent or stepparent care for a child or
spouse who is ill. Employees shall accrue sick leave at the rate of twelve (12)
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days per year, one day per month. Sick leave will have a maximum
accumulation of 120 days (960 hours).UNUSED SICK LEAVE
(A) May 15 of each year, an employee who has used less than the sick leave he has
accumulated in the immediately preceding fiscal year (May 1 through April 30)
will be asked if he wishes to sell back the accrued sick leave earned in that fiscal
year at a rate equivalent to fifty (50%) percent of his regular rate of pay for each
sick leave hour sold back. Sick leave hours accumulated in previous fiscal years
are not eligible to be sold back. The number of sick leave hours for which an
employee elects cash compensation shall be deducted from such employee's
accumulated sick leave. Employees electing to sell back their sick leave will be
paid for them by June 15.
(B) An employee who has at least twenty (20) years of service who elects normal
retirement shall be paid for unused sick leave at the rate of fifty percent (50%) of
his/her regular daily rate of pay in effect on his last day of active work for the
City for all accrued and unused sick leave accumulated.
For example, an employee retiring with ninety-six (96) hours of accumulated but unused
sick leave hours will be paid the equivalent of forty-eight hours of pay at the employee's regular
daily rate of pay.
SECTION 11.3: PENSION BENEFIT AT RETIREMENT
At retirement, an employee's sick leave days may be credited as days worked for
purposes of pension benefits, pursuant to rules of the Illinois Municipal Retirement Fund. For the
purposes of this section only, employees currently have a maximum accumulation of 120 days
(960 hours) sick time.
ARTICLE XII.
LEAVES OF ABSENCE
SECTION 12.1: DISABILITY LEAVE
In the event of a temporary disability, an employee may apply for disability payment
through the Illinois Municipal Retirement Fund (IMRF).
SECTION 12.2: DISCRETIONARY LEAVE OF ABSENCE
An employee with at least twelve (12) months seniority may petition the City
Administrator for a special leave of absence. Such leave of absence is without pay or fringe
benefits. A leave may be granted for good cause.
SECTION 12.3: FUNERAL LEAVE
When death occurs in the immediate family of any bargaining unit Employee, said
Employee shall be granted three (3) days off without loss of pay. Additional time needed by the
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Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee's discretion.
For purposes of this article, "immediate family" shall include the employee's current
spouse, child (natural, step and adopted), parent or step-parent, sibling or step-sibling, mother-in-
law, father-in-law, grandparent or step-grandparent, and grandchildren.
When death occurs in the extended family of any bargaining unit Employee, said
Employee shall be granted one (1) day off without loss of pay. Additional time needed by the
Employee will be deducted from accumulated sick leave, compensatory time or vacation time, at
the Employee's discretion.
For purposes of this article, "extended family" shall include the employee's niece,
nephew, brother-in-law, sister-in-law, aunt, uncle or those who have achieved familial status by
living in the household.
SECTION 12.4: FAMILY AND MEDICAL LEAVE
(A) General Statement
It is the policy of the United City of Yorkville (the "City) to provide up to twelve (12)
weeks of unpaid family and medical leave during a 12-month period to eligible employees in
accordance with the Family and Medical Leave Act of 1993 as amended ("FMLA"). The 12-
month period is measured using a rolling backward year as of the date of the commencement of
the FMLA leave.
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(B) Eligibility
In order to qualify to take family and medical leave under this policy, an employee must
have worked for the city for at least twelve (12) months and at least 1,250 hours during the
twelve (12) month period immediately before the date when the leave would begin.
(C) Reasons for Leave
A leave of up to twelve (12) weeks may be requested for any of the following reasons:
1. The birth of a child and to care for the newborn child within one year of
birth;
2. The placement with the employee of a child for adoption or foster care and
to care for the newly placed child within one year of placement;
3. To care for the employee's spouse, child, or parent who has a serious
health condition;
4. A serious health condition that makes the employee unable to perform the
essential functions of his or her job.
5. Because of any "qualifying exigency" (as defined by the Secretary of
Labor) arising out of the fact that an employee's spouse, child, or parent is
deployed on active duty in a foreign country (or has been notified of an
impending call or order to active duty) in the Armed Forces.
A leave of up to twenty-six (26) weeks may be requested to care for a covered service
member with a serious injury or illness if the eligible employee is the service member's spouse,
son, daughter, parent, or next of kin (military caregiver leave).
Spouses both employed by the City who request Child Care Leave or leave to care for an
ill parent may only take combined aggregate total of twelve (12) weeks during any 12-month
period.
Employees will not be granted an FMLA leave to gain employment or work elsewhere,
including self-employment. Employees who misrepresent facts in order to be granted an FMLA
leave will be subject to immediate termination.
(D) Serious Health Condition
For purposes of this policy, "serious health condition" means an illness, injury,
impairment or physical or mental condition that involves one of the following:
1. Hospital Care. Inpatient care in a hospital, hospice or residential medical
care facility, including any period of incapacity relating to the same
condition;
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2. Absence Plus Treatment. A period of incapacity of more than three full
consecutive calendar days (including any subsequent treatment or period
of incapacity relating to the same condition), that also involves either: (1)
treatment two (2) or more times (within 30 days and provided the first
visit takes place within seven (7) days of the first day of incapacity) by a
health care provider, by a nurse or physician's assistant under direct
supervision of a health care provider, or by a provider of health care
services under orders of, or on referral by, a health care provider; or (2)
treatment by a health care provider on at least one occasion which results
in a regimen of continuing treatment under the supervision of the health
care provider (first visit to health care provider must take place within
seven (7) days of the first day of incapacity);
3. Pregnancy. Any period of incapacity due to pregnancy, or for prenatal
care;
4. Chronic Conditions Requiring Treatment. A chronic condition which:
requires at least two (2) periodic visits for treatment per year by a health
care provider, or by a nurse or physician's assistant under direct
supervision of a health care provider; which condition continues over an
extended period of time; and may cause episodic rather than a continuing
period of incapacity;
5. Permanent/Long-term Conditions Requiring Supervision. A period of
incapacity which is permanent or long-term due to a condition for which
treatment may be effective. The employee or family member must be
under the continuing supervision of, but need not be receiving active
treatment by, a health care provider;
6. Multiple Treatments (non-chronic conditions). Any period of
incapacity to receive multiple treatment (including any period of recovery
therefrom) by a health care provider or by a provider of health care
services under orders of, or on referral by, a health care provider, either for
restorative surgery after an accident or other injury, or for a condition that
would likely result in a period of incapacity of more than three (3) full
consecutive calendar days in the absence of medical intervention or
treatment.
(E) Qualifying Exigency Leave
If you are an eligible employee (as defined above), you are entitled to take up to twelve
(12) weeks of unpaid FMLA leave for any qualifying exigency arising out of the fact that a
covered military member is on active duty or called to active duty status. The leave described in
this paragraph is available during a 12-month rolling period, and may be taken on an intermittent
or reduced leave schedule basis. You will be required to provide a copy of the covered military
member's active duty orders or other documentation issued by the military that indicates that the
military member is on active duty or is called to active duty status in a foreign country and the
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dates of the covered military member's active duty service. Eligible employees may take all
twelve (12) weeks of his/her FMLA leave entitlement as qualifying exigency leave or the
employee may take a combination of twelve (12) weeks of leave for both qualifying exigency
leave and leave for a serious health condition (as defined above).
With respect to a Qualifying Exigency Leave:
1. A "covered military member" means your spouse, son, daughter, or parent
who is on active duty or called to active duty status in any foreign country
in any of the Armed Forces, including a member of the National Guard or
Reserves.
2. A "qualifying exigency" includes the following broad categories: (a) short
notice deployment; (b) military events and related activities; (c) childcare
and school activities; (d) prenatal care; (e) financial and legal
arrangements; (f) counseling; (g) rest and recuperation; (h) post
deployment activities, including reintegration activities, for a period of 90
days following the termination of active duty status; and, (i) additional
categories that are agreed to by the employer and employee within this
phrase.
3. The phrase "son or daughter" is defined as your biological, adopted, or
foster child, stepchild, legal ward, or child for whom you stood in loco
parentis, of any age for qualifying exigency leave, who is on active duty or
called to active duty status who is of any age. (Note: This definition is
different from other sections of this FMLA policy). If the exigency leave
is to arrange for childcare or school activities of a military member's child,
the military member must be the spouse, son, daughter or parent of the
employee requesting the leave.
4. A "parent" means a biological, adoptive, step or foster father or mother, or
any other individual who stood in loco parentis to you when you were a
son or daughter but it does not included "parents in law".
5. Parental care — eligible employees may take leave to care for a military
member's parent who is incapable of self-care when the care is
necessitated by the military member's covered active duty. Such care may
include arranging for alternative care, providing care on an immediate
need basis, admitting or transferring the parent to a care facility, or
attending meetings with staff at a care facility.
6. Rest and Recuperation — eligible employees may take up to fifteen days
to spend time with a military member on Rest and Recuperation leave,
limited to the actual leave time granted to the military member and
supported by the Rest and Recuperation leave orders or other appropriate
documentation issued by the military setting for the dates of the leave.
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(F) Military Caregiver Leave
If you have been employed by the City for at least twelve (12) months and have worked
at least 1,250 hours during the 12-month period preceding the start of the leave, and you work at
or report to a work site which has fifty (50) or more City employees within a 75-mile radius of
that work site, and you are a spouse, child (of any age for military caregiver leave), parent or
next of kin of a Covered Service member, as defined below, you are entitled to a total of twenty
six (26) workweeks of unpaid leave during a single 12-month period to care for the Covered
Service member (including twelve (12) workweeks for any other FMLA qualifying reason). The
leave described in this paragraph shall only be available during a single 12-month period
beginning as of the date the leave commences and ending 12 months after that date (and any
unused amounts are forfeited).
Military Caregiver Leave may be permitted more than once if necessary to care for a
different Covered Service member (or the same Service member with multiple or subsequent
injuries or illnesses) up to a combined total of twenty six (26) workweeks in a twelve (12) month
period. However, your total available leave time in any single 12-month period generally may
not exceed a combined total of twenty-six (26) workweeks (including FMLA time off taken for
any other reason); except as provided under the FMLA regulations. You will be required to
timely submit the completed paperwork provided to you and available from our Human
Resources Department as a condition of receiving approved Military Caregiver Leave; except as
provided under the FMLA regulations. NOTE: the 12 month computation period for this type of
leave differs from the other types of FMLA leave.
With respect to Military Caregiver FMLA Leave:
1. A "Covered Service member" means a member of the Armed Forces,
including a member of the National Guard or Reserves, who (i) is
undergoing medical treatment, recuperation, or therapy, (ii) is otherwise in
outpatient status, or (iii) is otherwise on the temporary disability retired
list, for a serious injury or illness; or is a covered veteran (discharged for
other than "dishonorable" reasons) who was on active duty at some point
in the five (5) year period prior to the date when the medical treatment,
recuperation or therapy for a serious injury or illness and who was a
member of the Armed Forces, National Guard or Reserves at any time
during the period of five (5) years preceding the date on which the veteran
undergoes that medical treatment, recuperation, or therapy, and who was
discharged or released under conditions other than dishonorable).
2. "Outpatient status" means the status of a Covered Service member
assigned to a military medical treatment facility as an outpatient or a unit
established for the purpose of providing command and control of members
of the Armed Forces receiving medical care as outpatients.
3. "Next of kin" means the nearest blood relative of that individual
(regardless of age) other than an employee's spouse, son or daughter. You
are required to provide confirmation of the relationship upon request. The
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Service member may designate the blood relative who is considered
his/her next of kin; otherwise, the following order generally will apply:
blood relatives granted custody by law, brother/sister, grandparents,
aunts/uncles, and then first cousins.
4. "Serious injury or illness" for a Current Service Member means an injury
or illness incurred by the Service member in the line of duty on active duty
in the Armed Forces (or existed before the beginning of the Service
member's active duty and was aggravated by service in the line of duty)
that (i) may render the Service member medically unfit to perform the
duties of the member's office, grade, rank or rating, or (ii) in the case of a
veteran Service member, that manifests itself before or after the member
became a veteran.
5. Any request under the Service member Family Leave provision(s) due to a
serious injury or illness of a Current Service member must be supported
by certification issued by the applicable health care provider or the
Department of Defense. You are required to submit this information on the
forms provided to you and available from the Human Resources Manager
or on the Invitational Travel Orders or Authorizations provided to you by
the Department of Defense.
(G) GINA Rights
The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers
from requesting or requiring genetic information of an individual or family member of the
individual, except as specifically allowed by this law. To comply with this law, the City asks that
employees not provide any genetic information when responding to a request for medical
certification regarding their own serious health conditions under this FMLA Policy. "Genetic
information" as defined by GINA, includes an individual's family medical history, the results of
an individual's or family member's genetic tests, the fact that an individual or an individual's
family member sought or received genetic services, and genetic information of a fetus carried by
an individual or an individual's family member or an embryo lawfully held by an individual or
family member receiving assistive reproductive services.
There is an exemption to GINA's limitation on the disclosure of family medical history
when an employee requests a leave of absence under the FMLA due to a family member's
serious health condition. In such situations, all information necessary to make the medical
certification form complete and sufficient under the FMLA should be provided.
(H) Leave is Unpaid
FMLA leave is generally unpaid leave. If an employee requests FMLA time off, any
accrued paid vacation and personal time must first be substituted and used for unpaid FMLA
leave. If an employee requests Employee Medical Leave, any accrued paid vacation, personal
and applicable sick leave must first be substituted and used for any unpaid FMLA leave. The
substitution of paid leave time for unpaid leave time or use of short-term disability does not
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extend the 12-week leave period. Employee otherwise unpaid Medical Leave will also run
concurrently with leave taken under the City's disability leave policy and workers' compensation
leave, if taken for an FMLA qualifying serious health condition.
If an employee takes vacation time/sick leave using salary continuation for a condition
that constitutes or progresses into a serious health condition, the City may designate all or some
portion of such leave as under this policy, to the extent that the paid leave meets the necessary
qualifications.
(I) Notice of Leave
If an employee's need for FMLA leave is foreseeable, the employee must give the City at
least thirty (30) days prior written notice. Failure to provide such notice may be grounds for
delay of leave. Where the need for leave is not foreseeable, the employee is expected to notify
the City as soon as practicable, generally within one to two business days of learning of the
employee's need for leave. A request must be made in writing on the City's forms (Appendix K),
available in personnel.
You must respond to our questions relative to your leave request so that we can
determine if the leave qualifies for FMLA protection; failure to do so may result in loss or delay
of FMLA protections. If you are seeking leave due to an FMLA-qualifying reason for which the
City has previously granted you FMLA-protected leave, you must specifically reference the
qualifying reason or need for FMLA leave at the time of your request to be away from work. It is
not sufficient to simply "call in sick" without providing additional information which would
provide the City with reasonable cause to believe your absence/time away from work may
qualify as an FMLA qualifying event. In all cases in which you are seeking leave under this
policy, you shall provide such notice to the City consistent with the City's established call-in
procedures so long as no unusual circumstances prevent you from doing so. Failure to comply
with the call-in procedures may result in a delay or denial of FMLA protected leave.
You must make an effort to schedule a leave so as not to disrupt business
operations.During the leave, you may be required to report periodically on your status and your
intention to return to work. Any extension of time for your leave of absence must be requested in
writing prior to your scheduled date of return to work, together with written documentation to
support the extension. Your failure to either return to work on the scheduled date of return or to
apply in writing for an extension prior to that date will be considered to be a resignation of
employment effective as of the last date of the approved leave. Employees on leaves for their
own serious health condition must provide fitness-for-duty releases from their health care
provider before they will be permitted to return to work. Your maximum time on a leave of
absence, all types combined, and including all extensions, cannot exceed a total of twelve (12)
weeks in a rolling twelve month period, unless you are a spouse, child, parent, or next of kin on
leave to care for a Covered Service member, in which case your leave can last for up to twenty-
six (26) workweeks in a single twelve (12) month period (unless legally required otherwise).
An Employee shall not be granted a leave of absence for the purpose of seeking or taking
employment elsewhere or operating a private business. Unauthorized work while on a leave of
absence will result in disciplinary action, up to and including discharge.
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A leave of absence will not affect the continuity of your employment. Your original date
of employment remains the same for seniority purposes. However, you will not accrue any
benefits during the period you are on a leave.
(J) Medical Certification
If an employee is requesting Employee Medical or Family Medical Leave the employee
and the relevant health care provider must supply appropriate medical certification. The City will
supply all employees with medical certification forms. The medical certification must be
provided within fifteen (15) days after it is requested, or as soon as reasonable under the
circumstances. Failure to provide requested medical certification in a timely manner may result
in denial of leave until it is provided. In its discretion and at its own expense, the City may
require a second medical opinion, and if the first and second opinions differ, a third medical
opinion. The third opinion will be provided by a health care provider approved jointly by the
employee and the City and will be binding. The City may also require recertification periodically
during a leave, and employees will be required to present a fitness-for-duty certificate upon
return to work following an employee medical leave.
(K) Medical and Other Benefits
During an FMLA leave, the City will maintain the employee's health benefits on the same
conditions as if the employee had continued working. If paid leave is substituted for unpaid
FMLA leave, the City will deduct the employee's portion of the health plan premium as a regular
payroll deduction. If the FMLA leave is unpaid, the employee must make arrangements with the
City to pay his/her portion of the premium. Group health care coverage will cease if the
employee's premium payment is more than thirty (30) days late, but the employee will be
notified at least fifteen (15) days before coverage lapses. Additionally, if the employee fails to
return from leave, the City will require repayment of any premium that was paid for maintaining
the health coverage for the employee, unless the employee does not return because of a
continuing or recurring serious health condition of either the employee or a covered member, or
because of other circumstances beyond the employee's control.
Employees are not entitled to other benefits or seniority accrual during the FMLA leave..
Any changes in benefit plan provisions and costs may apply to individuals on FMLA leave the
same as if they were actively employed, according to the terms of the applicable plan.
(L) Returning from Leave
Employees who return to work from FMLA within or on the business day following
expiration of the twelve (12) weeks are entitled to return to his or her same position or to an
equivalent position with equal benefits, pay or other terms and conditions of employment. The
City may choose to exempt certain highly compensated ("key") employees from this requirement
and not return them to the same or similar position. Of course, you have no greater right to
reinstatement or to other benefits and conditions of employment than if you had been
continuously employed during the FMLA leave period. In determining whether a position is
"equivalent" we would look at whether the position had substantially similar terms and
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conditions of employment and whether the position entails similar duties, skills, efforts,
responsibilities, authority, privileges and status.
If your leave was due to your own serious health condition, you will be required to
provide medical certification that you are fit to resume work. Employees failing to provide the
Return to Work Medical Certification Form will not be permitted to resume work until it is
provided.
(M) Reporting While on Leave
The City may require an employee on FMLA leave to report periodically on the
employee's status and intent to return to work.
(N) Intermittent and Reduced Schedule Leave
FMLA leave because of a serious health condition may be taken intermittently (in
separate blocks of time due to a single covered health condition) or on a reduced work schedule
(reducing the usual number of hours an employee works per work week or workday) if medically
necessary. If FMLA leave is unpaid, the City will reduce the employee's salary based on the
amount of time actually worked. In addition, while the employee is on intermittent or reduced
schedule FMLA leave, the city may temporarily transfer the employee to an available alternative
position that better accommodates the employee recurring leave and which has equivalent pay
and benefits.
(O) Policy Administration
This policy is intended to comply with and will be administered in accordance with the
Family and Medical Leave Act, as amended, and any applicable regulations, definitions and law
there under, as well as any state family or medical leave laws granting additional rights that are
applicable to employees employed in Illinois.
(P) Interrelation of Leaves
Any leave taken pursuant to this policy, other City policies, a collective bargaining
agreement, or law which qualifies as leave under the FMLA or any applicable state family or
medical leave act, will be counted against the employee's available leave under the applicable
City policies, collective bargaining, and/or law, as well as the available leave under the FMLA or
applicable state law, to the extent permitted by such applicable law.
For example, the City complies with the Americans with Disabilities Act ("ADA") and
any other law that allows for reasonable accommodations to disabled employees and employees
who are pregnant or have a pregnancy related disability. The City may approve a reasonable
request for an extension of a leave of absence beyond the amount reflected in the FMLA as a
form of a reasonable accommodation in appropriate cases.
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(Q) Anti-Retaliation Provisions
Be assured that no retaliation will be taken or tolerated against any employee who
exercises his/her rights under our FMLA policy. If you feel that you have been the victim of any
discrimination or retaliation under this Policy, you are encouraged to contact the Human
Resources Manager so that the matter can be promptly investigated and remedied as appropriate
(R) FMLA Forms
Forms to be used in conjunction with requesting to use FMLA time are attached to this
manual as Appendix D.
(S) Benefits While on Leave
While on FMLA leave, an employee will continue to receive health insurance coverage
on the same basis as if the employee were actively working (and provided employee pays co-
premium amounts). Employees retain the seniority and paid time off benefits that were accrued
prior to the start of the leave (if any are remaining) but the employee will not otherwise accrue
seniority or paid time off benefits while on unpaid FMLA leave. Reinstatement upon completion
of an approved FMLA leave will be handled in accordance with the law.
SECTION 12.5: JURY DUTY LEAVE
An employee whose service on a jury occurs during hours that the employee would have
been regularly scheduled to work shall receive full pay. Any payment received by the employee
from the court for jury duty shall be given to the City because the employee is receiving full pay
while on jury duty leave. The employee may keep any meal and travel allowances provided by
the Courts for jury duty.
ARTICLE XIII.
HEALTH INSURANCE
SECTION 13.1: HEALTH INSURANCE PREMIUMS AND CONTRIBUTIONS
SECTION 13.2: The City retains the right to change insurance carriers, benefit levels,
or to self-insure as it deems appropriate as long as the City imposes the
identical changes on all other City employees who participate in this group
health insurance plan (except employees in protective services bargaining
units eligible for interest arbitration pursuant to Section 14 of the Illinois
Public Labor Relations Act). Effective May 1, 2021 and continuing through
April 30, 2026, the employee shall be required to pay a monthly contribution
towards the monthly insurance premium equal to the following: ten and one-
half percent (10.5%) for the premium for single, single plus spouse, or single
plus children under the HMO insurance policy or ten and one-half percent
(10.5%) of the premium for family coverage under HMO insurance policy or
plan offered by the City. The employee shall be required to pay a monthly
contribution towards the monthly insurance premium equal to the following:
twelve and one-half percent (12.5%) of the premium for single, single plus
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spouse, or single plus children under the PPO insurance policy or twelve and
one-half percent (12.5%) for family coverage under the PPO insurance
policy or plan offered by the City, depending on the employee's coverage
election. To secure the 10.5% HMO and 12.5% PPO insurance rates,
employees must obtain an annual physical and provide the City with proof of
receiving the physical. Employees who do not receive an annual physical and
submit the proof of the physical prior to March 31st of each calendar year,
shall be required to pay a monthly contribution towards the monthly
insurance premium equal to the following, beginning on May 1st of each
calendar year: twelve percent (12%) for the premium for all HMO plans,
and seventeen percent (17%) for all PPO plans. LIFE, DENTAL AND
VISION COVERAGE
The City shall continue in effect the current term life ($50,000 for an eligible employee;
$10,000 for spouse; $2,500 for child aged 6 months to 19 years; $1,500 for infant from birth to 6
months), dental and vision coverage's, subject to the terms and conditions of the applicable
policy or plan provided by the City. Increases in the benefits of these plans for non-bargaining
unit non-supervisory employees shall be offered to the bargaining unit employees on the same
terms and conditions as they are offered to non-bargaining unit non-supervisory employees.
The Employer shall provide the same Disability Insurance that it provides to all other
non-bargaining unit employees. The Employer shall provide, and maintain all other benefits
provided at the levels and cost during the term of this agreement.
SECTION 13.3: OPT OUT INCENTIVE
Employees who are able to enroll in an alternate medical health insurance plan (through a
spouse, for example) are eligible to receive a monthly stipend of $100 for single employees and
$150 for families) from the City for choosing to opt-out of the City's health insurance plan. Proof
of enrollment in a non-City insurance plan is required to receive compensation. A registration
form is available over in Human Resources.
ARTICLE XIV.
EMPLOYEE TRAINING AND EDUCATION
SECTION 14.1: TRAINING
With the understanding that the management has the discretion to decide when training is
necessary and that such decisions are often influenced by budgetary considerations, all
employees, within divisions and specializations, will be given equal opportunities to train in
order to advance within the City as well as to better serve the public.
SECTION 14.2: COMPENSATION
The Employer agrees to compensate all bargaining unit employees at the appropriate rate
of pay for all training, schools, and courses which the Employer requires an employee to attend.
When an employee is required to use his/her own automobile, mileage reimbursement for sites
farther than ten (10) miles one way shall be paid at the rate set by the Illinois State Training
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Board. Employees shall be reimbursed for meals at the maximum rate of $50 per day. Meal
receipts must be turned in to process reimbursements. In the event that an employee needs to stay
overnight at such training/school session, the Employer will pay the cost of lodging in
accordance with the City's employee manual.
SECTION 14.3: CDL LICENSE
The Employer shall reimburse all bargaining unit employees required to have a
Commercial Driver's License the cost of said license including renewals and any endorsements
the employee is required to obtain and maintain. The employer shall continue the practice of
paying for employee's physical as required to maintain their CDL.
SECTION 14.4: EDUCATIONAL INCENTIVE
All requests by an employee for the enrollment to a college degree program or college
coursework which must be job related must be submitted by the Department Head to the City
Administrator for approval. The City recognizes four (4) levels of degree programs described as
follows: (i) high school; (ii) 64 credit hours of college course work; (iii) bachelor's degree; and,
(iv) master's degree. Then all courses related to the program shall be eligible for payment subject
to budget approval. This provision shall be subject to change and does not entitle any employee
the exclusive right to receive approval and/or be eligible for payment. Furthermore, the
employee shall provide a grade or transcript to the Department Head upon the completion of
each course. Any revision or change requested by the employee to the approved program must be
submitted to the Department Head for approval prior to the revision or change.
The City shall pay tuition and fees only for college coursework (not travel or wages),
unless otherwise approved by the Mayor and City Council.
The City may pay all expenses of an elective course. An elective course is one that may
benefit the City by added knowledge, but is not directly related to City operations.
The tuition and fees only (no books or materials) of an elective or required course will be
paid through direct billing from the appropriate school, or paid as a reimbursement to the
employee pending the completion of a consent form for repayment and pending receipt of a the
grade transcript. The employee will sign the payroll deduction form prior to the enrollment of the
course stipulating to the following provisions will apply: if a grade of a C-average or better is
attained upon the completion of the course the class will be considered complete and paid for by
the City. If less than a C-average is attained, the employee will be required to pay back 100% of
the tuition and fees to the City through a payroll deduction as stipulated within the payroll
deduction sign off form or direct payment to the City. If an employee voluntarily leaves the City
within two years of completing a course reimbursed under this policy, a percentage amount of
reimbursed expenses must be repaid to the City according to the following schedule:
0-6 months of completion of course 100%
7-12 months of completion of course 75%
13-18 months of completion of course 50%
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19-24 months of completion of course 25%
Tuition rates will be paid for at an amount not to exceed the current per-hour rate charged
at the University of Illinois as is designated at the time of class approval.
ARTICLE XV.
SAFETY
SECTION 15.1: COMPLIANCE WITH LAWS
In order to maintain safe working conditions, the Employer shall comply with all laws
applicable to its operations concerning the safety of employees covered by this Agreement.
SECTION 15.2: UNSAFE CONDITIONS
Employees who reasonably and justifiably believe that their safety and health are in
danger due to an alleged unsafe working condition, equipment or vehicle, shall immediately
inform their supervisor who shall have the responsibility to determine what action, if any, should
be taken, including whether or not the job assignment should be discontinued.
ARTICLE XVI.
LABOR-MANAGEMENT MEETINGS
SECTION 16.1: LABOR-MANAGEMENT CONFERENCES
The Union and the Employer mutually agree that in the interest of efficient management
and harmonious employee relations, meetings shall be held between Union and Employer
representatives when appropriate. Such meetings shall be scheduled within one week of either
party submitting an agenda to the other, or at a time mutually agreed upon by the parties, and
shall be limited to:
(A) Discussion of the implementation and general administration of this Agreement;
(B) A sharing of general information of interest to the parties;
(C) The identification of possible health and safety concerns.
A Union representative and/or Union Stewards may attend these meetings. The Employer
may assign appropriate management personnel to attend.
SECTION 16.2: PURPOSE
It is expressly understood and agreed that such meetings shall be exclusive of the
grievance procedure. Such meeting shall be chaired by the Employer representative and there
shall be no loss of wages for attendance by Union Stewards and/or affected bargaining unit
employees. Grievances and arbitrations shall not be discussed at such meetings.
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ARTICLE XVII.
SUBCONTRACTING
SECTION 17.1: NO SUBCONTRACTING
There shall be no subcontracting of bargaining unit work that results in a reduction of
hours worked by bargaining unit employees. The employer may subcontract specialty and
emergency work in circumstances where bargaining unit members lack the necessary equipment
or skills to perform the work.
SECTION 17.2: BARGAINING UNIT WORK
Subject to the limitations set forth in Sections 4.1 and 4.6 work historically performed by
bargaining unit members shall continue to be performed by bargaining unit members and shall
not be performed by non-bargaining unit members, including, but not limited to, management or
volunteers. To the extent work has historically been performed by bargaining unit and non-
bargaining unit members, the work may continue to be worked by both in the same manner.
ARTICLE XVIII.
UNIFORMS AND EOUIPMENT
SECTION 18.1: UNIFORMS
SECTION 18.2: The Employer shall maintain the practice of providing t-shirts, long-
sleeved shirts, concrete boots (5 buckle and 2 buckle), personal protective
equipment and rain gear. New hires shall receive $950 check for purchase of
uniforms, winter gear and boots. On May 1st of each year, the City will
provide each bargaining unit employee with $750 check for purposes of
purchasing uniforms, winter gear and boots. Please note that the checks are
taxable income. PROTECTIVE CLOTHING
The Employer shall provide all necessary items of protective clothing and safety gear.
SECTION 18.3: PRESCRIPTION SAFETY GLASSES
Bargaining unit employees who are subject to assignments or situations necessitating
protective eye glasses shall be reimbursed for purchasing prescription safety glasses as follows:
(A) Reimbursement may be made once every three years;
(B) The Employer shall reimburse fifty percent (50%) of the cost for one (1) pair of
prescription safety glasses.
(C) The Employer further agrees to replace glasses should an employee’s original pair
become damaged/broken on the job.
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(D) If the employee voluntarily resigns their employment with the City within 1
month of purchasing new safety glasses, the employee will be responsible for the
cost of those safety glasses or to return the safety glasses to the employer.
ARTICLE XIX.
PERSONNEL RECORDS
SECTION 19.1: PERSONNEL RECORDS
The personnel record is available during regular business hours for an employee and/or
his/her designee to review Employees should contact the Human Resources Manager to arrange
a time to review their personnel record.
SECTION 19.2: RIGHT OF INSPECTION AND COPIES
An employee will be granted the right to inspect his/her personnel and/or medical records
during working time no more than two times per year. An employee may obtain a copy of his/her
record upon request to the Human Resources Manager. Copies shall be provided, at no charge to
the employee, within two (2) business days.
SECTION 19.3: REMOVAL OF PERFORMANCE BASED WARNINGS
All performance based warnings shall automatically be removed from an employee’s file
after twelve (12) months from occurrence.
ARTICLE XX.
NO STRIKE / NO LOCKOUT
SECTION 20.1: NO STRIKE
During the term of this Agreement, neither the Union nor any officers, agents or
employees will engage in, induce, call, authorize, support, promote, condone or participate in
any strike, work stoppage, intentional withholding of services, illegal picketing, slow-down, sit-
in, or other unlawful acts or actions having the effect of exhibiting an unlawful refusal to work at
any time for any reason.
SECTION 20.2: NO LOCKOUT
During the term of this Agreement, the Employer shall not lockout any bargaining unit
employees.
SECTION 20.3: LEGITIMATE PICKET LINE
It shall not be a violation of this Agreement and it shall not be cause for discharge or
disciplinary action in the event an employee refuses to enter upon any property involved in a
legitimate labor dispute or refuses to go through or work behind any picket line, including the
picket line of the Union party to this Agreement and including picket lines at the Employer’s
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place or places of business. Furthermore, an employee may refuse to cross any picket line when
he fears that bodily harm may be done to him.
ARTICLE XXI.
BARGAINING RIGHTS
SECTION 21.1: UNION RIGHTS
The Union and all bargaining unit members shall maintain all rights protected under law.
This shall include the right to bargain collectively with regard to Employer policy matters
directly affecting wages, hours and terms and conditions of employment.
SECTION 21.2: MANAGEMENT RIGHTS
Subject to the express provisions of the agreement, the Employer retains all its traditional
rights through its City Administrator and his/her agents and designees to manage and direct the
affairs of the Employer in all of their various aspects and to manage and direct employees,
including the following: to determine the mission of the Employer and its various departments;
to determine the number and location of facilities and offices as well as the staffing and
equipment for such offices and facilities; to determine whether and to what extent it will contract
or subcontract for the provision of any services and upon what terms and conditions such
contracts will be entered into; to plan, direct, control and determine all the operations and
services of the Employer and its various departments; to supervise and direct the working forces;
to hire, assign, transfer and promote employees; to establish the qualifications of employment,
and to determine the number of employees; to schedule and assign work; to establish and or
modify performance standards and objectives from time to time; to assign overtime; to determine
the methods, means, organization and number of personnel by which such operations and
services shall be provided or subcontracted; to reasonably make, alter and enforce various rules,
regulations, safety rules, orders procedures and policies; to evaluate employees; to discipline,
suspend, demote and discharge employees for just cause (including probationary employees
without just cause); to alter, change, modify, substitute or eliminate existing methods,
equipment, uniforms or facilities; to lay off employees when necessary when determined by the
Employer; to reasonably establish dress and appearance standards; to determine and establish,
change, combine or abolish positions and job classifications pursuant to this Agreement; and to
determine the duties, responsibilities, and work assignments of any position or job classification;
provided, that the exercise of such management rights listed above by the Employer shall not
conflict with the express provisions of this Agreement. The Employer expressly reserves the
right under this agreement to exercise all management rights set forth in Section 4 of the Illinois
Public Labor Relations Act. In addition, the Employer may establish all requirements, rules,
policies and procedures and orientation for newly hired employees during their probationary
period, so long as such requirements, rules, policies and procedures and orientation do not
conflict with the express provisions of this Agreement.
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ARTICLE XXII.
WAGES
Effective May 1, 2021, each employee employed on the date of ratification of this
Agreement shall receive a 2.5% increase as set forth in Appendix A, followed by a step increase
on the anniversary date. (Retroaction on all hours paid).
Effective May 1, 2022, each employee shall receive a 2.5% increase as set forth in
Appendix A, followed by a step increase on the anniversary date. (Retroactive on all hours paid)
Effective May 1, 2023, each employee shall receive a 2.75% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
Effective May 1, 2024, each employee shall receive a 3% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
Effective May 1, 2025, each employee shall receive a 3% increase as set forth in
Appendix A, followed by a step increase on the anniversary date.
Any questions the Employer has regarding an employee's time sheet shall be brought to
the employee's attention before the Employer issues the paycheck.
ARTICLE XXIII.
DRUG AND ALCOHOL POLICY
All bargaining unit employees required to have a Commercial Driver's License are
subject to drug and alcohol testing under the Department of Transportation Federal Regulations
49 CFR Part 40 Section 382 as set forth in Appendix C, attached hereto and made a part hereof.
Said regulations are subject to change from time to time.
ARTICLE XXIV.
FILLING OF VACANCIES/PROMOTIONS
SECTION 24.1: POSTING
Whenever the Employer determines there is a vacancy in an existing job classification or
that a new position within the bargaining unit job has been created, a notice of such vacancy
shall be posted on all bulletin boards for ten (10) working days. During this period, employees
who wish to apply for such vacancy, including employees on layoff, may do so.
SECTION 24.2: PROMOTIONS
Nothing in this CBA shall interfere with or limit the Employer's ability to promote an
employee to a higher classification. In the event an employee in the Maintenance Worker I
classification has not been promoted after Step 11, he shall automatically move to the
Maintenance Worker 2 classification upon completion of Step 11 unless Employer notifies them
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in advance of the performance or qualification reasons why they will not be promoted. In the
event the Employer notifies the employee of their non-promotion from MWI to MWII, the
Employer and Union shall meet in order to establish a performance improvement plan for said
employee, should said employee so desire. For Employees promoted from MWI to MWII under
this section, the employee shall be compensated as a Maintenance Worker 2 in the step closest
to, but higher than, his previous Maintenance Worker 1 step. Promotions from Maintenance
Worker 1 to Maintenance Worker 2 to Operator shall be discussed in Labor-Management
conferences, where the parties shall discuss procedures and standards for promotions.
ARTICLE XXV.
SECONDARY EMPLOYMENT
Employees primary employment responsibilities are to the City. Secondary employment
will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early,
refusal to travel, or refusal to work emergency callbacks, overtime, or different hours.
Employees may hold secondary employment, including self-employment, provided such
employment does not: 1) interfere with the performance of City duties; 2) present a potential
conflict of interest; 3) result in outside work being performed during an employee's work shift; 4)
involve the use of city equipment or supplies. Employees shall be permitted to engage in
secondary employment only with the prior written approval of their Department Head. If granted
permission for secondary employment an employee's Department Head may revoke the
permission where it appears to the Department Head that such activity conflicts with the
standards set forth above. Employees who engage in secondary employment shall notify their
Department Head of the addresses and phone numbers where they can be contacted, if necessary,
for their normal work schedule, of the name of their supervisor (if applicable), and of the type of
work they are (or will be) performing. If secondary work activity does cause or contribute to job-
related problems, the City may rescind its approval of such employment and, if necessary,
normal disciplinary procedures will be followed to deal with the specific problems.
ARTICLE XXVI.
SAVINGS CLAUSE
If any provision of this Agreement or the application of any such provision should be
rendered or declared invalid by any court action, or by reason of any existing or subsequently
enacted legislation, the remaining parts or portions of this Agreement shall remain in full force
and effect and the subject matter of such invalid provision shall be open to immediate re-
negotiation.
ARTICLE XXVII.
MAINTENANCE OF ECONOMIC BENEFITS AND COMPLETE AGREEMENT
CLAUSE
SECTION 27.1: MAINTENANCE OF ECONOMIC BENEFITS CLAUSE
All direct and substantial economic benefits which are not set forth in this Agreement and
are currently in effect for bargaining unit members shall continue and remain in effect until such
time as the City shall notify the Union of its intention to eliminate or change them. Upon such
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notification, and if requested by the Union, the City shall meet and negotiate such change before
it is finally implemented by the City. If the Union becomes aware of such a change and has not
received notification from the City, the Union must notify the City within fourteen (14) days of
the date the Union became aware or should have reasonably become aware of such change and
request negotiations or such inaction shall act as a waiver of the right to such negotiations by the
Union. If no agreement is reached within thirty (30) calendar days after discussions begin, the
Union shall have the right to defer the dispute over the change to arbitration as set forth in
Section 14 of the Illinois Public Labor Relations Act.
SECTION 27.2: COMPLETE AGREEMENT CLAUSE
The parties agree that during the course of negotiations for this agreement they each had
a full opportunity to raise and collectively bargain over all appropriate subjects of bargaining.
For the duration of this Agreement, the parties hereto waive further collective bargaining,
except as provided within this agreement, on all appropriate subjects of bargaining whether or
not discussed during negotiations mentioned herein; provided however, such waiver shall not
prevent the parties from reaching mutual understandings as to the application or interpretation of
any provisions of this Agreement.
ARTICLE XXVIII.
RENEWAL
This Agreement shall be effective as of the first day of May 1, 2021 and shall remain in
full force and effect until the 30th day of April of 2026 whereupon, it shall be automatically
rendered null and void. It shall be automatically renewed from year to year thereafter unless
either party notifies the other in writing at least ninety (90) days prior to the anniversary date that
is desires to modify this Agreement. In the event that such notice is given, negotiations shall
begin no later than sixty (60) days prior to the anniversary date.
IN WITNESS WHEREOF, the parties have executed this Agreement this _______ day
___________________, 2022 in the United City of Yorkville.
INTERNATIONAL UNION OF OPERATING
ENGINEERS, LOCAL 150
______________________________________
James M. Sweeney
President/Business Manager
International Union Of Operating Engineers, Local 150
______________________________________
Bryan P. Diemer
Attorney
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International Union of Operating Engineers, Local 150
United City of Yorkville
____________________________________________
John Purcell
Mayor
ATTEST:
__________________________________________
Jori Behland
City Clerk
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APPENDIX A
Maintenance Worker I
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $43,362.15 $46,496.20 $47,774.85 $49,208.10 $50,684.34
Step 2 $46,950.27 $48,124.03 $49,447.44 $50,930.86 $52,458.79
Step 3 $48,593.79 $49,808.63 $51,178.37 $52,713.72 $54,295.13
Step 4 $50,293.78 $51,551.12 $52,968.78 $54,557.84 $56,194.58
Step 5 $52,054.40 $53,355.76 $54,823.04 $56,467.73 $58,161.76
Step 6 $53,876.71 $55,223.63 $56,742.28 $58,444.55 $60,197.89
Step 7 $55,761.74 $57,155.78 $58,727.56 $60,489.39 $62,304.07
Step 8 $57,713.69 $59,156.53 $60,783.33 $62,606.83 $64,485.03
Step 9 $59,733.60 $61,226.94 $62,910.68 $64,798.00 $66,741.94
Step 10 $61,824.60 $63,370.22 $65,112.90 $67,066.29 $69,078.28
Step11 $63,987.74 $65,587.43 $67,391.08 $69,412.81 $71,495.19
Maintenance Worker II
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $49,734.44 $50,977.80 $52,379.69 $53,951.08 $55,569.61
Step 2 $51,569.29 $52,858.52 $54,312.13 $55,941.49 $57,619.73
Step 3 $53,276.59 $54,608.50 $56,110.23 $57,793.54 $59,527.35
Step 4 $55,141.76 $56,520.30 $58,074.61 $59,816.85 $61,611.36
Step 5 $57,071.75 $58,498.54 $60,107.25 $61,910.47 $63,767.78
Step 6 $59,069.70 $60,546.44 $62,211.47 $64,077.81 $66,000.14
Step 7 $61,136.66 $62,665.08 $64,388.37 $66,320.02 $68,309.62
Step 8 $63,276.80 $64,858.72 $66,642.33 $68,641.60 $70,700.85
Step 9 $65,491.17 $67,128.45 $68,974.48 $71,043.71 $73,175.02
Step 10 $67,782.90 $69,477.47 $71,338.10 $73,529.74 $75,735.63
Step 11 $70,156.19 $71,910.09 $73,887.62 $76,104.25 $78,387.38
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Operator
5/1/2021
2.50%
5/1/2022
2.50%
5/1/2023
2.75%
5/1/2024
3.00%
5/1/2025
3.00%
Step 1 $54,653.51 $56,019.85 $57,560.40 $59,287.21 $61,065.83
Step 2 $56,566.78 $57,980.95 $59,575.43 $61,362.69 $63,203.57
Step 3 $58,544.86 $60,008.48 $61.658.71 $63,508.47 $65,413.72
Step 4 $60,596.13 $62,111.03 $63,819.08 $65,733.65 $67,705.66
Step 5 $62,716.41 $64,284.32 $66,052.14 $68,033.70 $70,074.71
Step 6 $64,910.91 $66,533.68 $68,363.36 $70,414.26 $72,526.69
Step 7 $67,182.78 $68,862.35 $70,756.06 $72,878.74 $75,065.10
Step 8 $69,534.11 $71,272.46 $73,232.45 $75,429.42 $77,692.30
Step 9 $71,966.99 $73,766.16 $75,794.73 $78,068.57 $80,410.63
Step 10 $74,487.69 $76,349.88 $78,449.50 $80,802.99 $83,277.08
Step 11 $77,095.17 $79,022.55 $81,195.67 $83,631.54 $86,140.49
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APPENDIX B
DRUG AND ALCOHOL POLICY
I. PROHIBITIONS
(A) Prohibited Alcohol-Related Conduct
An employee shall not engage in any form of the alcohol-related conduct listed below:
1. Using or being under the influence of alcohol on the job, while on duty or
while operating a commercial motor vehicle.
2. Being in possession of alcohol while on duty or operating a commercial
motor vehicle.
3. Having a prohibited breath alcohol concentration while on duty.
4. Having used alcohol during the four (4) hours before reporting for duty
and/or at any time while on duty.
5. Using alcohol within eight (8) hours following an accident requiring a
breath-alcohol test, or until after completion of required testing.
6. Refusing to promptly submit to a required alcohol test.
(B) Prohibited Drug-Related Conduct
An employee shall not engage in any of the following activities:
1. Using any of the following controlled substances, including use or misuse
of a substance prescribed to the employee for medicinal purposes under a
doctor's care, unless a physician has advised the employee that it will not
interfere with the employee's ability to perform his essential job functions
safely (with or without a reasonable accommodation if medically
necessary):
(a) Marijuana (THC metabolite)
(b) Cocaine
(c) Opiates (morphine and codeine)
(d) Phencyclidine (PCP)
(e) Amphetamines
(f) Methamphetamines
(g) MDMA Ecstasy
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(h) 6-Acetylmorphine-Heroin
2. Being in possession of any unauthorized controlled substance.
3. Reporting for duty or being on duty while impaired from any prescribed
therapeutic drug or controlled substance usage.
4. Refusing to submit to a required controlled substances test.
(C) Reporting Requirements for Prescribed Controlled Substances
1. Any employee who takes prescribed medication and whose duties include
operating a commercial motor vehicle for the Employer must inquire of
and provide written documentation to his supervisor (upon request) from
his/her treating physician to indicate whether the controlled substance
would adversely affect or interfere with his/her ability to operate a
commercial motor vehicle.
2. If the medication in use will or could reasonably be expected to adversely
affect or limit the employee's ability to safely perform his job functions,
the parties agree to engage in an interactive discussion to determine if a
reasonable accommodation can be provided to remove the safety risk
involved so that the employee may continue to work. If no reasonable
accommodation is immediately identified and available, the employee
may not report to work or may not remain on duty. Employees eligible for
sick leave may take such period of absence as paid sick leave.
II. CATEGORIES OF TESTING
(A) Post-Accident Testing
1. Conducted when a bargaining unit employee was involved in an accident
in any vehicle used or operated for work purposes, and:
(a) The accident involved the loss of life; or
(b) The employee was issued a citation for a moving traffic
violation arising from an accident that included:
(1) Injury requiring medical attention away
from the scene; or
(2) One or more vehicles incur disabling
damage so that it cannot be driven from the scene.
(c) The driver must remain available for testing until the
specified timeframes have passed as referenced below.
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2. Post-Accident Alcohol Testing
(a) a. Whenever possible, post-accident alcohol testing
shall be conducted within two (2) hours of the accident and
must be completed within 8 hours.
(b) If testing is not administered within two (2) hours of the
accident, the Employer must prepare and maintain a record
stating the reason the test was not promptly administered.
(c) If testing is not administered within eight (8) hours of the
accident, the Employer shall cease attempts to administer
an alcohol test and document the reasons for same.
(d) An employee required to be tested under this section is
prohibited from consuming any alcohol for at least eight (8)
hours following the accident or until after the breath
alcohol test.
3. Post-Accident Drug Testing
(a) Post-accident drug testing must be conducted within thirty-
two (32) hours after the accident. If testing is not
administered within thirty-two (32) hours of the accident,
the Employer shall cease attempts to administer a drug test.
(b) If testing is not administered within thirty-two (32) hours of
the accident, the Employer must prepare and maintain a
record stating the reason the test was not promptly
administered.
(B) Random Testing
Conducted throughout the year on a random, unannounced basis according to the
legal requirements that apply including the following guidelines:
1. Restricted Period
(a) Bargaining unit employees required to have a Commercial
Driver's License (CDL) are subject to unannounced random
drug testing during all periods on duty, and are subject to
unannounced random alcohol testing while the driver is
performing safety-sensitive functions, just before the driver
is to perform safety-sensitive functions, or just after the
employee has ceased performing such functions.
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(b) The Employer will not require employees to come in for a
call-out assignment for the sole purpose of random testing,
unless required by law.
2. Frequency
(a) The Employer shall conduct random drug testing on at least
fifty percent (50%) of the average number of bargaining
unit employees required to have a CDL as of January 1
prior to the date of the requested test. The minimum annual
percentage rate in succeeding years shall be determined by
the rate set by the FHWA Administrator, as published in
the Federal Register (pursuant to 49 CFR Part 382 (Sec.
382.305)).
(b) The Employer shall conduct random alcohol testing on at
least ten percent (10%) of the average number of
bargaining unit employees at the start of each calendar
year. The minimum annual percentage rate in succeeding
years shall be determined by the rate set by the FHWA
Administrator, as published in the Federal Register
(pursuant to 49 CFR Part 382 (Sec. 382.305)).
3. Selection
(a) The procedure used to determine which employees are
subject to random drug or alcohol testing in a given year
shall ensure that each bargaining unit employee who is
required to have a CDL has a relatively equal chance of
being selected.
(b) Should disputes arise regarding the random selection
process, the Human Resources Officer or other person
responsible for administering the drug and alcohol policy
for the Employer shall meet with a representative of Local
150 (not a bargaining unit member) and explain the
methodology used.
(C) Reasonable Suspicion Testing
Conducted when a trained supervisor observes behavior or appearance that is
characteristic of an individual who is currently under the influence of or impaired by alcohol,
impaired by drugs, or a combination of alcohol and drugs, according to the following guidelines:
1. A supervisor's determination that reasonable suspicion exists shall be
based on specific, contemporaneous, articulable observations concerning
factors such as: the appearance, behavior, speech or body odors of the
employee;
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2. The Department Head or a second trained department supervisor (if
someone is reasonably available) must confirm the reasonable suspicion
determination;
3. The employee is entitled to Union representation before being questioned
in connection with a reasonable suspicion determination, if so requested
but this will not delay the employee’s obligation to submit to a test when
requested.
4. The supervisor(s) must complete and submit a Reasonable Cause
Observation Form for any drug tests within twenty-four (24) hours of the
time the employee submitted to the test.
5. A "trained supervisor" is one who has received at least two (2) hours of
training in the signs of alcohol and drug use, including at least sixty (60)
minutes of training on drug use and at least sixty (60) minutes of training
on alcohol use.
(D) Return to Duty Testing
1. After engaging in prohibited alcohol conduct, an employee may not return
to duty requiring the performance of a safety sensitive function until s/he
takes a return to duty breath alcohol test with a result indicating an alcohol
concentration of less than 0.02.
2. After engaging in prohibited controlled substances conduct, an employee
may not return to duty requiring the performance of a safety sensitive
function until s/he takes a return to duty urine drug test with a verified
negative result for controlled substances use.
(E) Follow-Up Testing
1. Upon returning, the employee is subject to at least six (6) unannounced
follow-up tests during the first twelve (12) months after s/he returns to
duty requiring a CDL.
2. If a Substance Abuse Professional selected by the Employer (defined
below) determines that follow-up testing is no longer necessary, it may be
terminated after the first six (6) follow-up tests.
3. Substance Abuse Professional
The Substance Abuse Professional shall be a licensed physician (medical doctor or doctor
of osteopathy), or a licensed or certified psychologist, social worker, employee assistance
professional, or addiction counselor with knowledge of and clinical experience in the diagnosis
and treatment of alcohol and controlled substances-related disorders.
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III. TESTING PROCEDURES
(A) Drug Testing Procedures
The collector/collection process, drugs tested, including testing levels and DHHS
laboratory analysis, and the Medical Review Officer process will conform in a manner
promulgated under Department of Transportation Rule 49 CFR Part 40, including revisions
thereto, in all aspects.
1. Collection Site/Collector
The Certified Collector must follow the procedures as outline in 49CFR Part 40,
including revisions thereto. These procedures are very specific and include, but are not limited
to, the following:
(a) Once a drug test is announced, an employee shall go
directly to the collection site.
(b) Upon arrival, the employee shall verify his identity.
(c) Before testing, an employee shall be shown a sealed
container, which shall be unwrapped in front of him/her.
(d) An employee shall be afforded a private area to provide a
urine specimen. This area shall be equipped with a toilet,
and shall be secured to prevent adulteration or dilution of
the specimen.
(e) Once an employee has provided a urine sample in the
collection container, s/he shall hand it to the collection
person. The collection person, in the presence of the
employee, shall then pour the urine into two (2) specimen
bottles. At least thirty (30) milliliters must be poured into
the primary specimen bottle, and fifteen (15) milliliters into
the split specimen bottle.
(f) If an employee of the testing facility believes that an
employee is attempting to obstruct the collection process or
has submitted an altered, adulterated or substitute
specimen, a second specimen will be collected under direct
observation. Both specimens will be sent to the laboratory
for analysis and the testing facility will notify the
designated employer representative.
2. Medical Review Officer (MRO)
The Medical Review Officer is a licensed physician that has been certified as an MRO by
the Department of Health and Human Services. The MRO is responsible for receiving and
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reviewing laboratory results generated by an employer’s drug testing program. The MRO will
conduct a final review of all positive test results to assess a possible alternative medical
explanation for the results. (For an in-depth explanation of the Medical Review Officer and the
Verification Process, please refer to Department of Transportation 49 CFR Subpart G Part
20.121.)
3. Laboratory Analysis
(a) Analysis of the urine specimen shall be performed at a
laboratory certified and monitored by the Department of
Health and Human Services (DHHS).
(b) When directed in writing by the MRO that an employee has
requested analysis of the split specimen, the laboratory
shall forward the split specimen to another DHHS-certified
laboratory for testing.
4. Primary Specimen Test Results
(a) Negative Test Results
Once the MRO has reviewed the laboratory results and determines the primary specimen
to be negative, the negative result will be promptly reported to the designated employer
representative.
(b) Positive Test Results
1. Drug test results reported positive by the laboratory
shall not be deemed positive or disseminated to the
Employer until they are reviewed by the MRO.
2. If the result of the test of the primary specimen is
positive, the MRO shall contact the employee and give the
employee an opportunity to establish an alternative medical
explanation for the positive test result (if one exists).
(c) If the MRO determines that the positive result was caused
by the legitimate medical use of the prohibited drug, or that
the positive result was otherwise in error, the MRO shall
report the drug test result as negative.
(d) If the MRO determines that there is no alternative medical
or other explanation for the positive test result, the MRO
shall inform the employee that s/he has seventy-two (72)
hours in which to request a confirmation test of the split
specimen, and inform the Employer that the driver should
be removed from service.
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3. The employee shall remain out of service pending the
result of the split sample analysis.
5. Confirmation/Split Specimen Test
(a) If, within seventy-two (72) hours of notification of the
positive result by the MRO, the employee requests that the
split specimen test be conducted, the MRO shall make
written notice to the primary specimen laboratory to
forward the split sample to a second laboratory.
(b) If the employee has not contacted the MRO within seventy-
two (72) hours, the employee may present to the MRO
information documenting that serious illness, injury,
inability to contact the MRO, lack of actual notice of the
positive test result, or other unavoidable circumstances
prevented the employee from timely contacting the MRO.
If the MRO concludes that there is a legitimate explanation
for the employee's failure to contact the MRO within
seventy-two (72) hours, the MRO shall direct that analysis
of the split specimen be performed and the MRO will
notify the Employer of the basis of this conclusion.
(c) Waived or Positive Confirmation Test
1) If the employee waives his/her right to a
confirmation/split specimen test, or if the confirmation/split
specimen test is positive, the MRO shall report a verified
positive test to the Employer.
2) Upon receiving the results of the positive test, the
Employer shall promptly notify the employee and provide
the employee the opportunity to request full information
concerning the test results.
6. Inability to Provide Adequate Sample
(a) Employees who are unable to provide a urine sample of
forty-five milliliters shall be offered 40 oz. of water and
allowed up to 3 hours before being required to provide
another urine specimen. The employee may not leave the
collection facility. The above “shy bladder” procedures
conform with DOT regulations 49 CFR Part 40.
(b) If the employee is still unable to provide an adequate
sample, testing shall be discontinued and the MRO shall
refer the employee for a medical evaluation to develop
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pertinent information concerning whether the individual's
inability to provide a specimen is genuine.
1) The employee shall be placed out of service until
this determination is made.
2) If there is no verification that inability to provide an
adequate sample was genuine, the employee will be
deemed to have refused to test.
(B) Alcohol Testing Procedures
1. Screening Test
(a) All breath alcohol testing shall be conducted through use of
an Evidential Breath Testing (EBT) device, in accordance
with FHA rules and requirements promulgated under the
Department of Transportation 49 CFR Part 40.51.
(b) Only a certified Breath Alcohol Technician (BAT), trained
in accordance with the requirements promulgated under the
Department of Transportation 49 CFR Part 40.51, shall
conduct testing with an EBT. Supervisors of bargaining
unit employees shall not serve as BATs under any
circumstances.
(c) Testing Site
1) Testing locations shall ensure visual and aural
privacy to employees, sufficient to prevent unauthorized
persons from seeing or hearing test results.
2) Before testing begins, the BAT shall explain the
testing procedure to the employee and answer any
questions s/he may have.
3) An individually-sealed mouthpiece shall be opened
in view of the employee. The mouthpiece shall then be
attached to the EBT.
4) Once testing is complete, the BAT shall show the
results to the employee.
(d) Screening Test
1) If the result of the screening test is less than 0.02
percent alcohol concentration, the result is negative and no
further testing shall be done.
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2) If the result of the screening test is an alcohol
concentration of 0.02 percent or greater, a confirmation test
shall be performed.
2. Confirmation Test
(a) When required, the confirmation test shall be performed
not less than fifteen (15) minutes nor greater than twenty
(20) minutes after completion of the screening test.
(b) Employees with a breath alcohol concentration between
0.02 and 0.04 may not perform or continue to perform
safety-sensitive functions until the start of the employee's
next regularly scheduled duty period, not less than twenty-
four (24) hours following administration of the test.
(c) If the result of the confirmation test is 0.04 percent alcohol
concentration or greater, the result is positive.
3. Inability to Provide an Adequate Amount of Breath
(a) If an employee is unable to provide an adequate amount of
breath, the Employer may direct the employee to see a
licensed physician.
(b) The employee may not perform safety sensitive functions
until s/he is evaluated, provided the evaluation takes place
within two (2) hours.
(c) The physician shall examine the employee to determine
whether the employee's inability could have been caused by
a medical condition and/or whether a reasonable
accommodation is available to assist the employee in the
process.
(d) If the physician determines, in his or her reasonable
medical judgment, that a medical condition has, or with a
high degree of probability, could have, precluded the
employee from providing an adequate amount of breath,
the employee shall not be deemed to have refused to take
the test.
(e) If the physician is unable to make this determination, the
employee shall be deemed to have refused to take the test.
(f) The Employer shall pay any medical fees assessed for the
examination.
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IV. CONSEQUENCES OF POSITIVE TEST RESULTS
(A) Confirmed Breath Alcohol Test Result Between 0.02 and 0.04
An employee with a breath alcohol concentration result between 0.02 and 0.04 shall be
removed from duty without pay for twenty-four (24) hours or a retest below 0.02.
(B) Confirmed Breath Alcohol Test Result of 0.04 or More or Other Prohibited
Alcohol Conduct
1. An employee with a breath alcohol concentration result of 0.04 or more, or
who has otherwise violated the alcohol conduct rules set forth above, shall
be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
(a) Is evaluated by a Substance Abuse Professional (SAP); and
(b) Complies with and completes any treatment program
recommended by the SAP; and
(c) Completes the return to duty testing requirements set forth
above with a breath alcohol content of less than 0.02.
(C) Confirmed Positive Urine Drug Test
1. An employee who tests positive for any of the prohibited controlled
substances, or who has otherwise violated the substance abuse rules set
forth above, shall be immediately removed from duty.
2. The employee cannot resume the performance of safety sensitive functions
until s/he:
(a) Is evaluated by a Substance Abuse Professional (SAP); and
(b) Complies with and completes any treatment program
recommended by the SAP; and
(c) Completes the return to duty testing requirements set forth
above with a negative result.
(D) Discipline
Any discipline imposed upon employees shall be subject to the Disciplinary and
Grievance Procedure provisions of the Collective Bargaining Agreement.
(E) Refusal to Test
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Any employee who refuses (or unreasonably delays) to undergo required testing, as set
forth in this policy, shall be considered as having tested positive and shall be immediately
removed from duty. However, if it is subsequently determined that the order to submit to testing
was in violation of this policy, the employee will be made whole for any economic loss incurred
during his/her time off as determined by the Employer or as set forth in an award by a neutral
arbitrator (when applicable).
V. CONFIDENTIALITY OF RECORDS
All drug and alcohol test results and records shall be maintained under strict
confidentiality. Supervision shall not be entitled to copies of test results although supervision
may be informed on a need to know basis of the results of such tests.
(A) Employee Entitled to Information
Upon written request, the employee shall be promptly furnished with copies of any and
all records pertaining to his/her use of alcohol and/or drugs, including any records pertaining to
conducted tests. The employee's access to the records shall not be contingent upon payment for
the records.
(B) Conditions Under Which the Employer Must Release Records
1. To the employee, upon written request.
2. When requested by federal or state agencies with jurisdiction, when
license or certification actions may be required and/or when otherwise
required by law for similar purposes.
3. To a subsequent employer pursuant to written consent of the former
employee.
4. To the decision maker in a grievance, arbitration, litigation, or
administrative proceeding arising from a positive test result or employee
initiated action.
VI. EMPLOYEE ASSISTANCE PROGRAM
(A) Voluntary Referral
1. Before Testing
(a) Any bargaining unit employee who voluntarily refers
himself or herself to the City's Employee Assistance
Program (EAP) before being ordered to submit to a
random, reasonable suspicion, post-accident or return to
duty drug or alcohol test shall not be subject to discipline
for that decision.
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(b) Any bargaining unit employee who has voluntarily referred
himself or herself to the EAP shall be subject to the same
testing procedures as an employee who has tested positive
for drug or alcohol use.
(c) The employee shall be returned to regular work duties only
on the recommendation of the EAP counselor and
successful completion of a return to duty medical exam.
2. At Time of Testing
If a bargaining unit employee voluntarily refers himself or herself to the EAP upon being
ordered to submit to a drug or alcohol test, the Employer shall consider such voluntary referral in
mitigation of any discipline. However, an after the fact request for assistance will not limit the
Employer’s right to impose appropriate disciplinary action for a policy violation.
(B) Confidentiality of Referral
All EAP referrals shall be kept strictly confidential with access to the information only on
a need to know basis.
(C) Rehabilitative Leave of Absence
1. Accrued Leaves of Absence
An employee may use any accrued leave (e.g. sick, vacation, personal, etc.) for the
purpose of rehabilitation of a drug and/or alcohol problem.
2. Extended Leave of Absence
Upon an employee's request, the Employer shall, to the extent necessary for treatment
and rehabilitation, and subject to the General Leave provisions of the Collective Bargaining
Agreement, grant the employee an unpaid leave of absence for the period necessary to complete
primary treatment of the employee's drug and/or alcohol problem. Eligible employees are also
encouraged to seek time off under the City’s Family and Medical Leave Act policy (“FMLA”)
and/or other forms of reasonable accommodation for this purpose when medically necessary.
This Policy will be construed in accordance with the Compassionate Use of Medical
Cannabis Pilot Program Act and the then applicable DOT regulations that apply for covered
employees.
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APPENDIX C
FMLA FORMS
NOTIFICATION TO EMPLOYER OF NEED FOR FAMILY MEDICAL LEAVE
Return this form to Human Resources upon completion. Receipt of a Certification of Health Care
Provider is required prior to approval of leave.
EMPLOYEE:_________________________________________________________
DEPARTMENT:______________________________________________________
DATES OF LEAVE: ____________________to ___________________
start end
REASON FOR LEAVE:
_____ the birth and care of the newborn child of the employee
_____ for placement with the employee of a son or daughter for adoption or foster care
_____ to care for an immediate family member (spouse, child, or parent) with a serious
health condition
_____ to take medical leave when the employee is unable to work because of a serious
health condition
_____ for a qualified emergency arising from a family member's active military duty
LEAVE IS EXPECTED TO BE:
_____ Continuous
_____ Intermittent:_______________________________________________
_____ Reduced Schedule:__________________________________________
___________________________________ _______________________
Employee Signature Date
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APPENDIX D
SNOW PLAN
A-List
Foreman #1 Supervisor
Foreman #2 Route #
Bargaining Unit Member #1 Route #
Bargaining Unit Member #2 Route #
Bargaining Unit Member #3 Route #
Bargaining Unit Member #4 Route #
Bargaining Unit Member #5 Route #
Bargaining Unit Member #6 Route #
Bargaining Unit Member #7 Route #
Bargaining Unit Member #8 Route #
Bargaining Unit Member #B-List fill-in Route #
B-List
Foreman #3 Supervisor
Foreman #4 Route #
Bargaining Unit Member #9 Route #
Bargaining Unit Member #10 Route #
Bargaining Unit Member #11 Route #
Bargaining Unit Member #12 Route #
Bargaining Unit Member #13 Route #
Bargaining Unit Member #14 Route #
Bargaining Unit Member #15 Route #
Bargaining Unit Member #16 Route #
Bargaining Unit Member #B-List fill-in Route #
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SIDE LETTER
This is a Side Letter of Understanding to the 2021-2026 Collective Bargaining Agreement
(“CBA”) between the City of Yorkville (“City”) and International Union of Operating Engineers,
Local 150, AFL-CIO (“Union”). The City and Union hereby agree as follows:
1. The parties agree that Section 17.2, BARGAINING UNIT WORK, shall be construed
in a manner that permits the City to assign certain seasonal and temporary workers to
perform activities related to the preparation/maintenance of the baseball fields and/or
mowing activities, with the understanding that such work remains bargaining unit
work.
2. This side letter shall remain in full force and effect during the term of the CBA.
IN WITNESS WHEREOF, the Union and the City have executed this side letter on the
dates set forth hereinafter.
INTERNATIONAL UNION OF OPERATING CITY OF YORKVILLE,
ENGINEERS, LOCAL 150
By: By:
President-Business Manager Mayor
Date: Date: