Admin Committee Minutes 1998 07-14-98 08/02/98 22:14 FAX [a 003
UNITED CITY OF YORKVILLE
Committee Minutes - Administration
Date of Meeting: July 14, 1998 Time Convened: 6:30 P.M.
Location: 111 W. Fox Time Adjourned: 8:50 P.M.
Attendees:
Kathy Jones
Rose Spears
Bill Brucher
valarie Burd
Jeff Spang
Bill Detmer
Jim Nanninga
Art Prochaska
Discussion
1.) Cash Drawer - Increase to $200.00 - Nanninga has a request from
Sandy Marker to increase the cash drawer to $200.00. This is
ok with everyone.
2_) Pre -Paid Legal - Cost to the employee is $3.45 per week. This
allows the employee access to an legal servic with ha Sill
excellent attorney to answer any questions
Brucher is recommending offering it to the employees as a
payroll deduction. Kendall County has enrolled. The City
would need to have five people enroll to be considered a group
and then the $10.00 enrollment -fee would be waived. If there
are not five people that are interested an employee can do this
on their own for $16 per month and the $10 enrollment fee.
This plan is a comprehensive legal plan. Recommending to offer
plan. Take to COW_ Spang will not support this because he
does feel that the City is in the business of promoting other
businesses.
3.) Sign Permit Issue - Detmer started working on the sign
ordinance. There is an error. They City attorney recommended
removing. Detmer recommends removing also because it does not
make any sense. Spang and Burd recommend adding a comma.
Chamber of Commerce worked on this ordinance. The wording is
confusing. Detmer went back through everything regarding this
and can not find what the intent is. Ordinances need to be
firm but user friendly. Detmer is looking for some direction.
A comma would not make it clear. Detmer thinks we should ask
the business community-what they would like and work to
incorporate that in with the City. Prochaska suggest rereading
the entire ordinance to make sure it all flows together.
Detmer would like to eliminate bill board sign of any kind. At
least new ones. We will need to define and include a size. We
would want to allow advertising but we would like the sign to
be able to come down.
4.) Outstanding Engineering Invoices - Pavia - Marting offered a
compromise on the amount we owe. We owe approximately $13,000.
They have offered to knock off $2,900. We would like to be
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able to pay Lanert Group and F.E. Wheaton in October. People
on the list are still being billed for services rendered. We
will still continue to try to collect. The agreement This was
between the City and Pavia - Marting and Lanert Group.
basically suppose to be a pass through account. Burd has
already heard that if someone donates money to the Parks then
the engineering fees will be lower. Prochaska feels that we
need to be careful with who the rumor came from. Burd just
feels that we should be careful with what people are saying.
Pavia - Marting is expecting the full amount but we agreed to
accept a lower amount. Spang would like to the Rados deal,
the minutes and the letters. Montgomery has a new program
where they accept a deposit, if all the money is not used then
a refund check is issued. Prochaska feels as long as it is
consistent sooner or later it will just flow. Prochaska likes
the idea of a deposit at least in the beginning. Nanninga
will get a sample from Montgomery. Nanninga would like to pay
$7,600 in October and $3,000 spread over a three month period
of time to be paid no later then December. Spang would like to
see all the fees that are due to be paid to the City.
Prochaska would like to see a list of the Lanert bills.
5.) Cable TV Agreement - The cable company came to us- The
franchise agreement will expire in 1999. Has legal looked at
this and how will we benefit? Spang does not feel that this
money should be directed to the Riverfront Park. The City has
made a commitment not to spend City money or as little as
possible. The wall is a public improvement. Donations could
be made to the parks, schools, anywhere they want it to go.
Sometimes it is better for a company to make a tax deductible
contribution. Spang would like some type of annual audit of
the cable agreement. Prochaska asked what would they say if we
said we did not want a donation then how would they change the
agreement. Spang suggest maybe hiring an independent
contractor to do research on how a cable television company is
ran and the profitability. Nanninga will check with some other
communities to find out what percentage they got. We need to
know what is reasonable. Nanninga will do more checking.
6.) Audit Update - Tabled.
7.) Telecommunications Tower Ordinance - We have asked for a
physical count of all the towers we are effecting. We need to
justify the $15.00 fee. Bring back to next meeting.
8.) Eye & Dental Policy - We wanted the cost to cover this in the
new policy. One option is to include with a fee. Nanninga
said to include eye and dental it would not cost anything the
first year. The carry over would need to be in next years
budget. At the end of the year we would need to credit the
employees.
9.) ComEd Tax Rate - We need clarification. Jack could not make it
to the meeting. Now he has moved to another position.
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Nanninga talked to another person. Every community can pay
$750 for legal advise. Nanninga did not feel this was
necessary because we only have two options. If we sign then we
loose all our,free electricity. Nanninga said that what we
charge for taxes is the General Assembly not ComEd. We need an
interpretation of this. Nanninga will do some checking.
August 1 is when the ComEd reduction takes effect. Nanninga
will also check on time lines. We would still collect 15
percent but it would be 15 percent of a lesser amount.
Prochaska thinks that maybe you set the rates to continue to
collect the same amount. Nanninga will try to get an answer
before Thursday night.
10.) Additional Business
Health Insurance - Mike Englehart could not make this meeting.
The spread sheet points to Blue Cross Blue Shield HMO of
Illinois. Most of the doctors in Yorkville have joined BCB$-
Spang, Burd and Jones all have heard or had problems with
BCBS. BCBS ask a gatekeeper one question. They do not
question every employee: Nanninga has scheduled meetings with
the employees on Thursday morning. The employees will have a
choice of a FPO or HMO. The City will pay l O
premium. Prochaska suggest offering the HMO and then if the
employees want the FPO then they will need to pay the
difference. HMO does not have deductibles." Prochaska and
Spang feel this should go to COW on Thursday before it goes to
the employees. Council should be in consensus that this is the
plan we are looking at and meet with the employees on Friday
morning.
New Intern - Working on a salary survey.
Minutes by: Mollie Anderson