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Admin Committee Minutes 1998 06-09-98 06/25/98 21:09 FAX 2002 �I UNITED CITY OF YORKVILLE Committee Minutes - Administration Date of Meeting: June 9, 1998 Time Convened: 7:05 P.M. Location: 111 W. Fox Time Adjourned: 9:45 P.M. Attendees: Joe wywrot Art Prochaska Richard Sticka Bill Brucher Kathy Jones Jeff Spang Richard Sticka Discussion: 1.) Cable TV Agreement - This is not a critical item. Nanninga is on vacation. Wywrot filling for him. We do not know if legal has looked at this or not. Nanninga is not concerned with the text but he wanted everyone to start think about what we would or could negotiate. Jones Intercable was just bought out by someone else. Spang suggest reducing the agreement to five years. We collect a franchise fee. Spang thinks that we should look at the revenue that is generated. Jones understands the agreement to be non - exclusive. We should talk to the service provider for more updated equipment. Have legal, review agreement. Bring back to the July meeting. 2.) Commonwealth Edison Tax Rates - We received letters from ComEd. This is dealing with the State law. We will have to base the taxes on usage or on classes. This needs to be in place by August 1, when the new ComEd rates go into effect. At this time it is only dealing with the electric. We need to adopt an ordinance that ComEd will go with. There are 10 classes. Nanninga recommends that we use the proportional route because that is the most fair. You pay for what you use. Figures are based on kilowatts. We are not home based so we can collect a tax. This may not apply to utilities. This is a State thing but we will not be going over five percent- Mayor Johnson asked to have this moved along. Scheffrahn suggest passing the rate before August 1 because otherwise we are going to have a decrease in revenue. It will be easier passing as is and adjusting at a later time. This is listed as an electricity infostructure maintenance fee. Jones thinks that we need some time to review this. Sticka reminded everyone that August 1 is only six to seven weeks away. The City currently receives $32,000 worth of free electricity. We will have to give this up if we continue to charge the same tax amounts. It would make sense to give this up and take the higher amount because of our growth. spang thinks that maybe we should pass prior to August 1 but make it effective September or October of 1999. Now we are going to have to come up with $32,000 more in revenue to cover the electricity bills. Maybe we need to ask for clarification. Try to get someone from ComEd and Dan to come to COW on 6/18. 06/25/98 21:09 FAX 0003 i Page 2 Administration 3.) Eye & Dental policy - Wywrot heard some talk from the employees that they would like to bathe amount- over need toowait from until year to years with a cap on the a health insurance plan is put in place. 4.) Telecommunications Tower Ordinance - At the last meeting we had several questions. we want to get this ordinance in place before someone comes to the City and wants a tower site. At the current time we would not be able to charge any fees. Annually the owner would need to purchase a license. Ordinance excludes existing towers, but they would still need to pay the f Why is there a fee and why is it so much? There are height requirements- we need Bring backrinnJuly. of towers /antennas and t 9 hts 5.) Engineering Tech Position - We currently have One job description for one person. Most municipalities has one as an entry level and then one more detailed description for a higher up position. Wywrot would like to recommend moving Dhuse up. He does have a degree, he grew up in this area and he is a good employee. He is making $30,000 per year. He does get paid overtime, but he doesn't work such overtime. wywrot did a salary survey and we under pay. All the positions in other communities pay overtime also. It is very difficult to find and keep good engineers. Wywort would like to have a second position with a higher salary range. Scheffrahn suggest setting the job description and then wait until later in the year to possibly promote. The job description would be for a Senior Engineering Technician with an increase to $33,000 with a cap at $44,000. wywrot feels it is very important to give merit increases. We need to seriously look at our pay structure. our environment is unique. Do we want to deal with employee turnover or do we want to work on our pay scale? Prochaska thought someone was work on the pay scale. Do we want to create two job descriptions? Do we want to move Dhuse up? We are probably two years away from hiring a second person. Prochaska thinks we need a range with a minimum of a cost of living raise yearly. Right now the position only offers a cost of living increase. There is not a merit increase. So where is the motivation to do better or learn more? Merit increases should be for everyone. There are There employees that only do what they need to do to get by. should be a high and low end of a pay scale, but we should do this with all the employees. We need to identify all the jobs with a job description. wywrot is looking at two new job descriptions. one new and one to replace existing. We need to set a range on all positions. Need to talk with Nanninga to find out if we can increase pay on merit. There needs to be some type of grading scale to qualify for the increase. 06/25/98 21:09 FAX 91004 Page 3 Administration (.) Codification Update - There are three issues- City passed two ordinances with Boca and Coda Codes. There are a few minor changes. Nanainga knows the details and we will have to amend the ordinances. 7.) Pre -Paid Legal Services - Pre -paid Legal is a 26 year old company. They provide group insurance to employees, much like a health insurance plan. They are not asking the City to include this as a benefit; just as an option to the employees. Some of the things that are offered include unlimited free phone calls, document reviews, up to 10 pages, for buying a home or leasing a car. A will is covered with membership. Motor legal services, there is a 15 day waiting period for this. Cover things like a traffic ticket, an attorney will attend court for /with you to try to keep the ticket off your record. Major legal are things like accidents, covers criminal law suits and vehicular homicide. They will provide legal defense. They will cover up to two and one half hours of time in a minor fender bender type situation. This does not include any drug or alcohol related incidents- Other legal can be handled at a discounted rate of $115 per hour. Kendall County has signed on with this program. This should be offered to everyone within the municipality. We need to have five people to make a group. If we sign on the $10 enrollment fee will be waived. They only use A and B rated law firms. Closings on a home are not covered as far as having an attorney present. But the will review the documents (up to 10 pages) free of charge. Memberships are month to month. They encourage either a payroll deduction or they deduct from a back account directly. They do not send out monthly billings to keep their cost down. We need to talk with Mayor Johnson and Nannina. We will check references and get back to him. Cost to the employee is right about $14.00 per month. g.) Additional Business - No additional business was discussed. Minutes by: Mollie Anderson