Admin Committee Minutes 1998 05-27-98 i
THE CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
WEDNESDAY, MAY 27, 1998
Time Convened: 6:30 PM
Adjourned: 8:00 PM
Attendees:
Kathy Jones
Jim Nanninga
Jeff Spang
Richard Sticka
Art Prochaska
1. HEALTH INSURANCE
In reviewing the agents Mike Englehardt got a good response. Nanninga in trying to
reach Butch Konicek was concerned as he had trouble getting a -hold of him. He
has direct access to only two companies and for any others he has to go through
another broker. Additionally Nanninga heard he was moving toward the financial
area. In checking references Plano Molding told us they had just switched from
Caywood to Mike Englehardt as they didn't get the attention they expected from
Caywood. Nanninga stated the committee felt that Englehardt & Butch Konicek
were both good. Spang stated he spoke to a friend who is a broker and was told
that Blue Cross/Blue Shield will not give a second quote to another broker for the
same client, to protect the first broker. Spang felt we should get quotes on
insurance from both these and then select one broker. Sticka felt one broker could
quote on two plans. Jones stated this put the brokers in a race to get the first price
from BC/BS. Prochaska stated this process was intended to select an agent only
and not the plan. Nanninga stated the interviews were based on providing service.
Nanninga stated that Bob Johnson had stated that he supports the choice of the staff
who will do work regarding insurance and they have indicated they prefer
Englehardt. After much discussion it was decided that these two brokers should
make a presentation of insurance programs at the COW meeting of June 4, 1998.
2. Eye & Dental Policy - No report.
3. Tower Ordinance - Sticka stated there was a question regarding the already
existing towers & do they have to meet the requirements set forth by this ordinance.
Also will existing antenna have to pay fees. In discussion it was decided that they
should look at the intention of having a tower ordinance and the purpose of
collecting these fees. Put on next Administration again.
Page 2, Administration - May 27, 1998
4. Engineering Tech Position - Will copy and distribute pay -chart and put on
agenda for next Administration meeting.
5. Treasurer's Report - Tables
6. Computer Upgrade/Network - Nanninga has asked for a quote from Wheeler
to see what we need top do. Wheeler has indicated we can get inter- connection
through Windows 95. The target date for this to be done is in conjunction with the
move to the new Municipal Building. Also, this needs to be complete before the
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year 2000. For now, Spangle r can de bug the Novel.
7. Codification Update - Dean at Kramer's has all the information, but Kramer
has said that we need an overall ordinance for this. Prepare a clean-up resolution
and bring back to Administration next meeting.
8. Ongoing Current Budget - Public Works needs to know what is available for
the sidewalk program. Nanninga will look into how much money is available.
Additional Business: Mercy Center/Employee Assistance Program renewal is
recommended. Send to COW, June 4, 1998.
Spang stated we need to look at new computers. Our current equipment are 486's
and they are at their service limit We need a list of what needs to be replaced so we
can figure an estimated replacement cost.
Sticka stated we need to explore the possibility of putting an explanation of how
costs are calculated on the water bills, as many of calls questioning water bills the
office receives are about how the bill is figured.
Spang asked about timing on new building completion as it relates to the computer
issue and the year 2000. Nanninga stated the architect has 5 weeks. Need to move
dirt by the end of June.
Spang stated this is tight due to the computer problems & the year 2000, but we
have to be in before January 1, 2000. Nanninga will do up -date on each computer
station.
Minutes by: Sandy Marker