Library Board Packet 2022 06-13-22Agenda
Yorkville Public Library
Board of Trustees Meeting
June 13, 2022, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Approval of Minutes
6. Correspondence
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
14. Unfinished Business: Yorkville Education Foundation Storywalk update
Security camera quote
Director Evaluation was due May 1
15. New Business: Nominations of Board of Trustee Officers
HVAC updates and discussion
Capital Needs Assessment discussion
Discussion/Approval Shared Marketing Position
Director’s University 2.0, ILA, & ALA Conference attendance
16. Executive Session: (if needed)
1.For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
17. New Business (continued)
18. Adjournment
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Yorkville Public Library
Board of Trustees
Monday, May 9, 2022 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was called and
a quorum was established. President Crawford also read the remote attendance proclamation.
Roll Call:
Darren Crawford-yes, Ryan Forristall-yes, Rosie Millen-yes, Bret Reifsteck-yes, Tara Schumacher-yes, Jackie
Milschewski-yes, Keri Pesola-yes
Absent: Theron Garcia, Sue Shimp
President Crawford welcomed the new Board members.
Staff Present:
Library Director Shelley Augustine, Director of Youth Services Jennette Weiss, Library Clerk Mackenzie
Kavanaugh
Others Present:
Judy Somerlot, Daniel Chacon, Susan Chacon
Recognition of Visitors:
President Crawford welcomed staff and guests.
Amendments to the Agenda: None
Presentations:
Ms. Weiss said staff wished to present their community project for the year which will be a Harry Potter live
action role play on August 6 and families will be invited to the library to participate in activities. Staff is asking
for help from the Board and 30 volunteers who would be willing to dress in costume for this project.
Preliminary plans are underway. Staff members will be contacting the schools' drama departments for volunteers
and other area groups will be contacted as well. A flier will be created and posters are displayed in the library.
Approval of Minutes: April 11, 2022
President Crawford made a motion to approve the minutes as presented and it was seconded by Mr. Forristall.
Roll call: Crawford-yes, Forristall-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Milschewski-yes, Pesola-
yes. Carried 7-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Ms. Somerlot said $750 has been approved for the next session of the Illinois Libraries Presents program. She
said the first 6 month trial proved to be very successful. Forty people from this library have attended. Funds in
the amount of $150 were approved for flowers outside the library entrance. Volunteer hours totaled 240 since
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the last meeting with much of that total being for the spring cleanup. An amendment to the Friends Constitution
was proposed and will be voted on at the June meeting.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Ms. Augustine stated that the city prefers her to use the credit card where possible in order to earn points. She
highlighted some of the invoices as follows. Office supplies were replenished, the movie license and Zoom
membership renewed and marketing and promotion items were purchased. Other invoices included were for
two staff members who attended a conference, renewal of 2 newspaper subscriptions, reimbursement for staff
mileage, books, 1 month of annual PrairieCat membership and elevator quarterly maintenance agreement.
Payment of Bills
Mr. Crawford made a motion to pay the bills as follows and Ms. Millen seconded.
$23,606.96 Accounts Payable
$60,137.10 Payroll
$83,744.06 Total
Roll call: Forristall-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Milschewski-yes, Pesola-yes, Crawford-
yes. Carried 7-0.
Report of the Library Director:
Director Augustine reported the following:
1. Completed library Road Trip program, created passport for visiting libraries. Gas prices may have
affected visiting several libraries, to be addressed for next year. Susan Chacon shared her experiences in
visiting the libraries.
2. Illinois Libraries Presents featured author Nick Offerman, 6,500 people participated via Zoom. Actress
Marlee Matlin to do presentation this summer.
3. Summer reading program being prepared which will coincide with science, received $2,000 grant.
Several organizations have donated coupons for children, Ms. Augustine listed the various companies.
Friends of Library also financially support this program.
4. Director attended YMCA Healthy Kids Day on April 30 and handed out library information.
5. Tim Evans of Parks Department provided information to Director regarding Community Golf Outing
day and asked if Board members would like to attend.
6. Ted Milschewski has completed numerous repairs including fixing intentional restroom blockages in
toilets and sinks. Permanent markers were also used to deface bathrooms. (It was noted the security
cameras do not focus on the restrooms). The high school will be contacted regarding the issue.
7. Director Augustine shared information about two House Bills that passed regarding Library Board
vacancies and Treasury appointments, in particular at Niles Maine Public Library. There were several
interested candidates and the Library is tied in the vote to fill vacancies. The Bill requires the vacancies
be filled after 90 days. If not filled, the State Librarian fills the vacancy. The second Bill is a library
card waiver fee for non-resident minors.
8. Ms. Augustine mentioned newsletter written by Ancel Glink Law Firm--they highlight library issues.
City Council Liaison: None
Standing Committees: None
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Unfinished Business:
Yorkville Education Foundation Storywalk Update
The President of the Education Foundation provided information on their storywalk proposal. They had hoped
to construct a storywalk at the Beecher Center, however, there has been an uptick in vandalism and Parks
Department Director Tim Evans recommended against installation in that location. The Heartland Circle Park
was suggested as an alternative and the Foundation will provide information to the Parks Department on May
17th. Ms. Augustine informed them the library would provide stories for the display, however, not monetary
support.
New Business:
Approve COLA Increase for FT Employees for FY23
A 3% COLA for the full-time staff was approved last month along with the budget. Ms. Augustine said it needs
to be voted on and she wants the full-time and part-time staff to start their pay increases at the same time for
administrative purposes. Mr. Crawford made a motion to approve the 3% COLA increase for full-time
employees for FY23. Ms. Millen seconded the motion. Roll call: Millen-yes, Reifsteck-yes, Schumacher-yes,
Milschewski-yes, Pesola-yes, Crawford-yes, Forristall-yes. Carried 7-0.
Discussion on Replacing/Updating 5 Security Cameras
Ms. Augustine informed the Board that 2 more of the old cameras are not functioning. She would like to request
a quote for 5 new cameras/installation for high visibility areas including restrooms. Mr. Forristall suggested a
building walk-through to address this situation. Ms. Augustine said one camera is focused on the chiller outside.
Mr. Forristall inquired how many cameras are left to replace. At this time, there are only 6 new cameras. There
are 31 cameras with 28 of them operational.
Reminder – 1 Year Director Evaluation Due
Ms. Augustine reminded the Board her 1-year review is due May 1. The Personnel Committee will address this.
Executive Session: None
Additional Business:
Ms. Millen said the Harry Potter project discussed earlier sounds like a great project and commended the staff
enthusiasm. However, she feels the Board is here for direction rather than to take on the roles suggested for this
project. She said the Board made several suggestions for possible partners for this project. She said those
programs are designed to bring more people to the library and this is an opportunity to develop that synergy. Ms.
Schumacher said the Community Relations Committee could possibly help with making contact with the
schools. Ms. Augustine said she felt the staff was trying to partner with the Board. More printed information
will be needed and Ms. Pesola noted the Harry Potter event should be a very big draw.
Adjournment:
There was no further business and the meeting adjourned at 7:51pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
(Attended meeting by Zoom)
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DATE: 05/24/22UNITED CITY OF YORKVILLETIME: 07:41:02MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900117 FNBO FIRST NATIONAL BANK OMAHA 05/25/22052522-B.PFIZENMAIER 04/30/22 12 PADS** COMMENT **13 GJOVIK#414682-REPLACED SERP 01-210-54-00-54951,097.3214 BELT, ALTERNATOR & COOLING** COMMENT **15 HOSE** COMMENT **16 GJOVIK#414751-TIRE REPAIR01-210-54-00-549520.0017 GJOVIK#414777-OIL CHANGE,01-210-54-00-5495281.1418 REPLACED WHEEL BEARING** COMMENT **19 GJOVIK#414780-REPLACED MODE 01-210-54-00-5495698.7820 DOOR MOTOR** COMMENT **21 GJOVIK#414014-BRAKE REPAIR01-210-54-00-54951,324.70 22 GJOVIK#414202-TIRE REPAIR01-210-54-00-549524.0023 GJOVIK#413650-OIL CHANGE,01-210-54-00-5495932.8724 RADIATOR REPAIR, WHEEL** COMMENT **25 ALIGNMENT** COMMENT **26 GJOVIK#414405-OIL CHANGE01-210-54-00-549544.8927 GJOVIK#414404-DIAGNOSTIC01-210-54-00-549588.1328 KENDALL PRINTING-BUSINESS01-210-54-00-54301,523.4029 CARDS FOR 33 STAFF** COMMENT **INVOICE TOTAL:7,678.03 *052522-D.BROWN04/30/22 01 AMAZON-EYE WASH51-510-56-00-5638254.9302 AMAZON-PIPE WRENCH51-510-56-00-563085.9903 AMAZON-128OZ MEASURE PITCHER 51-510-56-00-563833.94INVOICE TOTAL:374.86 *052522-D.DEBORD 04/30/22 01 AMAZON PRIME APR MONTHLY FEE82-820-54-00-546014.9902 AMAZON-BOOKS82-000-24-00-248032.99INVOICE TOTAL:47.98 *052522-D.SMITH04/30/22 01 HOME DEPO-PLIERS, GLOVES79-790-56-00-563053.85INVOICE TOTAL:53.85 *052522-E.DHUSE-A 04/30/22 01 NAPA#310891-HYDRAULIC FLUID 01-410-56-00-56287.2902 NAPA#310854-V BELT01-410-56-00-562853.3403 NAPA#311041-BLADES01-410-56-00-562818.0404 NAPA#311176-ROLL PINS01-410-56-00-56282.9705 NAPA#311410-SPLICE CONNECTOR 52-520-56-00-56284.5506 NAPA#311740-FILTERS01-410-56-00-5628173.8907 NAPA#312081-FUEL CAP01-410-56-00-56289.3708 NAPA#312117-BATTERY01-410-56-00-562898.7609 NAPA#311630-LAMP01-410-56-00-56289.2110 NAPA#311453-FILTERS, WAX01-410-56-00-562827.1511 NAPA#311489-BULBS01-410-56-00-56287.1312 NAPA#311103-CONNECTOR01-410-56-00-562813.5313 NAPA#310489-ALARM01-410-56-00-562840.99)<7
DATE: 05/24/22UNITED CITY OF YORKVILLETIME: 07:41:02MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900117 FNBO FIRST NATIONAL BANK OMAHA 05/25/22052522-J.JACKSON 04/30/22 01 HOME DEPO-TIE DOWN SRAPS52-520-56-00-563021.98INVOICE TOTAL:21.98 *052522-J.JENSEN 04/30/22 01 CHAMBER-SOCIABOWL REGISTRATION 01-210-56-00-5650140.0002 BRADFORD-WEAPON STORAGE01-210-56-00-56204,630.8003 SHELVING** COMMENT **INVOICE TOTAL:4,770.80 *052522-J.SLEEZER 04/30/22 01 EDCO-WALK-BEHIND CRETE-PLANER 23-230-56-00-56373,680.0002 EDCO-WALK-BEHIND CRETE-PLANER 23-230-60-00-60413,411.75INVOICE TOTAL:7,091.75 *052522-J.WEISS04/30/22 01 DOLLAR TREE-HARRY POTTER82-000-24-00-248043.2502 SUPPLIES** COMMENT **03 DUNKIN-GIST CARDS FOR POETRY 82-000-24-00-248043.0004 CONTEST PRIZES** COMMENT **INVOICE TOTAL:86.25 *052522-K.BALOG04/30/22 01 JIMMY JOHNS-KENCOM LUNCH01-210-56-00-5650181.8502 AMAZON-PADS, PAPER CUTTER01-210-56-00-5610102.3603 AMAZON-PACT CLUB TIMER01-210-56-00-5620129.9504 COMCAST-04/15-05/14 INTERNET 01-640-54-00-54491,163.4805 SHREDIT-MAR 2022 SHREDDING01-210-54-00-5462227.8406 COMCAST-04/08-05/07 CABLE01-210-54-00-544037.3807 ACCURINT-MAR 2022 SEARCHES01-210-54-00-5462257.50INVOICE TOTAL:2,100.36 *052522-K.BARKSDALE-A 04/30/22 01 APA CONFERENCE PARKING FOR01-220-54-00-541532.5802 04/29 & 04/30** COMMENT **INVOICE TOTAL:32.58 *052522-K.GREGORY 04/30/22 01 AMAZON-DOCUMENT COVERS01-110-56-00-561059.9802 AMAZON-PRINTER PAPER01-110-56-00-5610219.95INVOICE TOTAL:279.93 *052522-M.CARYLE 04/30/22 01 STOOTSTEEL-STATIC HANGERS01-210-56-00-5620210.9102 PF PETTIBONE-SHOULDER PATCHES 01-210-56-00-5600552.0003 STREICHERS-BATON, BATON01-210-56-00-56001,009.2604 HOLDER, HANDCUFF CASES, BELTS, ** COMMENT **05 HANCUF KEYS, HANDCUFFS,** COMMENT **06 FLASHLIGHTS, BELT KEEPERS** COMMENT **07 O'HERRON-UNIFORM SHIRTS01-210-56-00-5600111.9808 GALLS-UNIFORM PANTS, SHIRTS 01-210-56-00-5600690.0009 GALLS-UNIFORM PANTS01-210-56-00-56001,961.9910 GALLS-UNIFORM PANTS, SHIRT, 01-210-56-00-5600337.00)<8
DATE: 05/24/22UNITED CITY OF YORKVILLETIME: 07:41:02MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900117 FNBO FIRST NATIONAL BANK OMAHA 05/25/22052522-R.WOOLSEY 04/30/22 46 GJOVIKS#415695-WHEEL ALIGNMENT 01-410-54-00-5490104.9547 GJOVIKS#415731-REPAIR HARNESS 01-410-54-00-5490475.0048 CLEAR CODE** COMMENT **INVOICE TOTAL:16,647.11 *052522-S.AUGUSTINE-A 04/30/22 01 AMAZON-BOARD GAME82-820-56-00-567121.9902 FOX VALLEY FIRE-ANNUAL82-820-54-00-546295.0003 INSPECTION AND SERVICE** COMMENT **04 METRONET-APR 2022 INTERNET82-820-54-00-5440124.9705 MENARDS#38739-WINDEX. PINE SOL 82-820-56-00-562171.1706 AMAZON-BOOKS82-820-56-00-568670.1407 QUILL-ENZYME PLUS82-820-56-00-562132.2208 QUILL-TAPE, TONER82-820-56-00-5610332.0709 AMAZON-SCIENCE KIT82-820-56-00-568634.6010 AMAZON-CORRECTION TAPE, HOLE 82-820-56-00-561028.7111 PUNCH REINFORCEMENT LABELS** COMMENT **12 AMAZON-BOOKS82-820-56-00-5686976.4413 AMERICAN FLAGPOLE-US FLAGS82-820-56-00-5610159.9014 AMAZON-BOOKS82-820-56-00-5686103.8215 REMOTE PC-CHARGE FOR CONSUMER 82-820-54-00-546239.5016 2 COMPUTERS SERVICE** COMMENT **INVOICE TOTAL:2,090.53 *052522-S.IWANSKI 04/30/22 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-54529.69INVOICE TOTAL:9.69 *052522-S.REDMON-A 04/30/22 01 AMAZON-EASTER STICKERS79-795-56-00-560614.0602 TARGET-EASTER HUNT SUPPLIES 79-795-56-00-560630.4803 WALMART-EGG HUNT SUPPLIES79-795-56-00-5606113.6204 AMAZON-EGG HUNT SUPPLIES79-795-56-00-5606300.3405 AT&T-03/24-04/23 INTERNET FOR 79-795-54-00-544078.5306 TOWN SQUARE SIGN** COMMENT **07 AMAZON-SALES TAX REFUNDED79-795-56-00-5606-9.1108 WALMART-RETURNED MERCHANDISE 79-795-56-00-5606-113.6209 TARGET-RETURNED MERCHANDISE 79-795-56-00-5606-30.4810 PLUG & PAY-MAR 2022 FEES79-795-54-00-546266.1511 YORKVILLE FLORAL-SYMPATHY79-795-56-00-560684.7612 ARRANGEMENT** COMMENT **13 SWEETWATER SOUND-PA SYSTEM79-795-56-00-56061,086.9414 CLEANERS-BUNNY SUIT CLEANING 79-795-56-00-560656.5015 QUADIENT-APR 2022 POSTAGE79-795-54-00-548523.1416 MACHINE LEASE** COMMENT **17 ARAMARK#610000264286-MATS79-795-54-00-549528.8518 ARAMARK#610000261116-MATS79-795-54-00-549528.8519 ARAMARK#610000267294-MATS79-795-54-00-549528.85)<Total for all Highlighted Library Invoices : $2,234.459
82-820 LIBRARY OPERATIONS83-830 LIBRARY DEBT SERVICE84-840 LIBRARY CAPITAL DATE: 06/06/22UNITED CITY OF YORKVILLETIME: 14:02:49CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/13/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105165 BAKTAYBAKER & TAYLOR203670179604/27/22 01 BOOKS84-840-56-00-56861,107.02INVOICE TOTAL:1,107.02 *CHECK TOTAL:1,107.02105166 LLWCONSU LLOYD WARBER10525A05/27/22 01 ON-SITE IT SUPORT - APR 2022 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00105167 TODAYSTODAY'S BUSINESS SOLUTIONS INC050922-1705/10/22 01 JAN - MAR 2022 COST FOR FAXES 82-820-54-00-546218.88INVOICE TOTAL:18.88 *CHECK TOTAL:18.88TOTAL AMOUNT PAID:1,845.90FY 2210
DATE: 05/24/22UNITED CITY OF YORKVILLETIME: 07:58:03MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900118 FNBO FIRST NATIONAL BANK OMAHA 05/25/22052522-A.SIMMONS-B 04/30/22 01 QUADIENT-MAY-JUL 2022 POSTAGE 01-120-54-00-5485161.9702 MACHINE LEASE** COMMENT **INVOICE TOTAL:161.97 *052522-B.OLSON-B 04/30/22 01 UNITED01-110-54-00-54151,225.8002 AIRLINES-TRANSPORTATION TO ISC** COMMENT **03 CONVENTION FOR ORR, OLSON &** COMMENT **04 DUBAJIC ON 05/22/22** COMMENT **05 SOUTHWEST01-110-54-00-5415842.9706 AIRLINES-TRANSPORTATION FROM** COMMENT **07 ISC CONVENTION FOR ORR, OLSON** COMMENT **08 & DUBAJIC ON 05/25/22** COMMENT **INVOICE TOTAL:2,068.77 *052522-E.DHUSE-B 04/30/22 01 APWA-PWX 2022 CONFERENCE51-510-54-00-5412829.0002 REGISTRATION-DHUSE** COMMENT **03 UNITED AIRLINES-APWA51-510-54-00-5415371.7004 CONFERENCE TRANSPORTATION &** COMMENT **05 BAGGAGE FEES-DHUSE** COMMENT **06 APWA-MOSQUITO CONTROL SEMINAR 52-520-54-00-541215.0007 REGISTRATION-DHUSE** COMMENT **08 APWA-VACTOR MANUFACTURING52-520-54-00-541275.0009 TOUR REGISTRATION-SOELKE,** COMMENT **10 STEFFANS & JACKSON** COMMENT **INVOICE TOTAL:1,290.70 *052522-G,HIX-B04/30/22 01 METERNALLY.COM-DVD &82-000-24-00-248065.4502 PHOTO/ACTIVITY CARD KIT** COMMENT **INVOICE TOTAL:65.45 *052522-K.BARKSDALE-B 04/30/22 01 APA CONFERENCE TRANSPORT01-220-54-00-541548.8602 PARKING** COMMENT **INVOICE TOTAL:48.86 *052522-P.RATOS-B 04/30/22 01 BFCA-RESIDENTIAL CODE01-220-54-00-5412350.0002 LICENSING SEMINAR** COMMENT **03 REGISTRATION-HASTINGS** COMMENT **INVOICE TOTAL:350.00 *052522-R.WOOLSEY-B 04/30/22 01 MINER ELECT#335005-MANAGED01-410-54-00-5462366.8502 SERVICES RADIO-MAY 2022** COMMENT **03 MINER ELECT#335005-MANAGED51-510-54-00-5462430.6504 SERVICES RADIO-MAY 2022** COMMENT **05 MINER ELECT#335005-MANAGED52-520-54-00-5462287.1006 SERVICES RADIO-MAY 2022** COMMENT **FY 2311
DATE: 05/24/22UNITED CITY OF YORKVILLETIME: 07:58:03MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900118 FNBO FIRST NATIONAL BANK OMAHA 05/25/22052522-R.WOOLSEY-B 04/30/22 07 MINER ELECT#335005-MANAGED79-790-54-00-5462510.4008 SERVICES RADIO-MAY 2022** COMMENT **09 TRAFFIC LOGIC#SIN15233-ANNUAL 01-410-54-00-54622,400.0010 RENEWAL FOR 6 UNITS** COMMENT **INVOICE TOTAL:3,995.00 *052522-S.AUGUSTINE-B 04/30/22 01 ADOBE-2 ANNUAL USER LICENSES82-820-54-00-5460407.76INVOICE TOTAL:407.76 *052522-S.REDMON-B04/30/22 01 QUADIENT-MAY-JUN 2022 POSTAGE 79-795-54-00-548546.2702 MACHINE LEASE** COMMENT **03 BMI-HOMETOWN DAYS 2022 MUSIC 79-795-56-00-5602391.0004 LICENSING** COMMENT **INVOICE TOTAL:437.27 *CHECK TOTAL:8,825.78TOTAL AMOUNT PAID:8,825.78FY 23Total for all Highlighted Library Invoices : $473.2112
82-820 LIBRARY OPERATIONS83-830 LIBRARY DEBT SERVICE84-840 LIBRARY CAPITAL DATE: 06/06/22UNITED CITY OF YORKVILLETIME: 14:20:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/13/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105168 BAKTAYBAKER & TAYLOR203671438405/03/22 01 BOOKS82-000-24-00-24801,083.04INVOICE TOTAL:1,083.04 *203672176705/12/22 01 BOOKS82-000-24-00-2480378.72INVOICE TOTAL:378.72 *203672875505/05/22 01 BOOKS84-840-56-00-5686311.89INVOICE TOTAL:311.89 *203673561605/12/22 01 BOOKS82-000-24-00-2480720.23INVOICE TOTAL:720.23 *203675092005/18/22 01 BOOKS84-840-56-00-5686447.26INVOICE TOTAL:447.26 *203676535005/24/22 01 BOOKS84-840-56-00-56861,386.41INVOICE TOTAL:1,386.41 *203677406505/25/22 01 BOOKS84-840-56-00-5686245.36INVOICE TOTAL:245.36 *CHECK TOTAL:4,572.91105169 DELAGEDLL FINANCIAL SERVICES INC7640074005/17/22 01 JUL 2022 COPIER LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105170 ERATEFUN E-RATE FUND SERVICES, LLC57503/24/22 01 E-RATE CONSULTING SERVICES82-820-54-00-5462400.0002 RENEWAL** COMMENT **INVOICE TOTAL:400.00 *CHECK TOTAL:400.00FY 2313
82-820 LIBRARY OPERATIONS83-830 LIBRARY DEBT SERVICE84-840 LIBRARY CAPITAL DATE: 06/06/22UNITED CITY OF YORKVILLETIME: 14:20:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/13/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105171 FRSTINSU LIBERTY MUTUAL INSURANCE COMP.LSF037877-0320335-05 05/27/22 01 COMMERCIAL CRIME POLICY BOND 82-820-54-00-5462456.0002 RENEWAL** COMMENT **INVOICE TOTAL:456.00 *CHECK TOTAL:456.00105172 HIXGGENEVIEVE HIX05062205/06/22 01 ILAC CONFERENCE MILEAGE,82-820-54-00-541582.7102 TOLL & PARKING REIMB.-HIX** COMMENT **INVOICE TOTAL:82.71 *CHECK TOTAL:82.71105173 LLWCONSU LLOYD WARBER10525B05/27/22 01 ON-SITE IT SUPPORT-MAY 2022 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00105174 METRONET METRO FIBERNET LLC1651373-06012206/01/22 01 JUN 2022 INTERNET82-820-54-00-5440249.95INVOICE TOTAL:249.95 *CHECK TOTAL:249.95105175 MIDWTAPE MIDWEST TAPE50205626305/03/22 01 AUDIO BOOKS84-840-56-00-5683159.9602 DVDS84-840-56-00-5685143.19INVOICE TOTAL:303.15 *50208878605/09/22 01 AUDIO BOOKS84-840-56-00-568379.98FY 2314
82-820 LIBRARY OPERATIONS83-830 LIBRARY DEBT SERVICE84-840 LIBRARY CAPITAL DATE: 06/06/22UNITED CITY OF YORKVILLETIME: 14:20:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/13/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105175 MIDWTAPE MIDWEST TAPE50208878605/09/22 02 DVD84-840-56-00-568522.49INVOICE TOTAL:102.47 *50212020605/16/22 01 DVDS84-840-56-00-568543.48INVOICE TOTAL:43.48 *50215224105/23/22 01 AUDIO BOOKS84-840-56-00-5683104.98INVOICE TOTAL:104.98 *50218833605/31/22 01 DVD84-840-56-00-568546.48INVOICE TOTAL:46.48 *CHECK TOTAL:600.56105176 RJONEILR.J. O'NEIL, INC.0011705405/25/22 01 INSTALLED NEW TXV VALVE,82-820-54-00-54951,907.9702 CHARGED UNIT WITH FREON** COMMENT **INVOICE TOTAL:1,907.97 *0011705905/25/22 01 CHECK SYSTEM, CLEANED COILS82-820-54-00-54953,411.82INVOICE TOTAL:3,411.82 *CHECK TOTAL:5,319.79105177 TCGTCG SOLUTIONS, INC22-004505/01/22 01 HOSTED VOIP MONTH;Y FEE82-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:445.00105178 TODAYS TODAY'S BUSINESS SOLUTIONS INC1316405/04/22 01 ANNUAL SERVICE AGREEMENT82-820-54-00-54621,244.00FY 2315
82-820 LIBRARY OPERATIONS83-830 LIBRARY DEBT SERVICE84-840 LIBRARY CAPITAL DATE: 06/06/22UNITED CITY OF YORKVILLETIME: 14:20:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/13/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105178 TODAYSTODAY'S BUSINESS SOLUTIONS INC1316405/04/22 02 BILLING** COMMENT **INVOICE TOTAL:1,244.00 *CHECK TOTAL:1,244.00105179 UMBRELLA UMBRELLA TECHNOLOGIES119606/01/22 01 ACCESS CONTROL CLOUD HOSTING 82-820-54-00-5462480.00INVOICE TOTAL:480.00 *CHECK TOTAL:480.00105180 YOUNGMMARLYS J. YOUNG05092205/16/22 01 5/9/22 LIBRARY MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:14,840.92FY 2316
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,122.46 - 17,122.46 1,537.24 1,289.96 19,949.66 FINANCE11,519.60 - 11,519.60 1,025.24 847.17 13,392.01 POLICE133,515.01 2,126.98 135,641.99 542.74 10,096.43 146,281.16 COMMUNITY DEV.24,838.18 - 24,838.18 2,250.65 1,874.10 28,962.93 STREETS20,534.27 110.29 20,644.56 1,846.24 1,521.45 24,012.25 BUILDING & GROUNDS2,095.20 2,095.20 199.82 171.76 2,466.78 WATER17,554.11 487.46 18,041.57 1,605.71 1,311.09 20,958.37 SEWER9,594.34 9.37 9,603.71 854.73 697.96 11,156.40 PARKS25,870.07 294.23 26,164.30 2,308.15 1,954.78 30,427.23 RECREATION20,032.88 - 20,032.88 1,507.95 1,488.66 23,029.49 LIBRARY18,205.56 - 18,205.56 967.90 1,349.86 20,523.32 TOTALS300,881.68$ 3,028.33$ 303,910.01$ 14,646.37$ 22,603.22$ 341,159.60$ TOTAL PAYROLL341,159.60$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 13, 202217
REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,700.00 - 3,700.00 - 283.05 3,983.05 ADMINISTRATION18,092.29 - 18,092.29 1,610.21 1,352.70 21,055.20 FINANCE11,686.26 - 11,686.26 1,040.08 859.93 13,586.27 POLICE121,839.61 3,216.16 125,055.77 537.73 9,256.01 134,849.51 COMMUNITY DEV.26,110.61 - 26,110.61 2,323.85 1,937.00 30,371.46 STREETS23,976.23 192.68 24,168.91 2,151.01 1,782.62 28,102.54 BUILDING & GROUNDS2,095.20 176.78 2,271.98 202.21 173.80 2,647.99 WATER18,915.86 172.78 19,088.64 1,698.91 1,392.42 22,179.97 SEWER9,594.36 152.56 9,746.92 867.47 708.52 11,322.91 PARKS29,452.07 17.09 29,469.16 2,436.91 2,188.45 34,094.52 RECREATION19,280.31 - 19,280.31 1,433.15 1,431.04 22,144.50 LIBRARY18,492.94 - 18,492.94 983.26 1,371.89 20,848.09 TOTALS304,144.08$ 3,928.05$ 308,072.13$ 15,284.79$ 22,806.92$ 346,163.84$ TOTAL PAYROLL346,163.84$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 27, 202218
05/25/2022 $2,234.45
06/13/2022 1,845.90
05/25/2022 473.21
06/13/2022 14,840.92
05/10/2022 928.04
05/10/2022 1,094.20
05/10/2022 185.00
05/24/2022 2,281.58
TOTAL BILLS PAID: $23,883.30
DATE
Bi‐weekly (Page 11)05/13/2022 $20,523.32
Bi‐weekly (Page 12)05/27/2022 20,848.09
TOTAL PAYROLL:$41,371.41
TOTAL DISBURSEMENTS:$65,254.71
PAYROLL
Library CC Check Register ‐ FY22 (Pages 1‐ 3)
Library Check Register ‐ FY22 (Page 4)
Library CC Check Register ‐ FY23 (Pages 5‐ 6)
Library Check Register ‐ FY23 (Pages 7 ‐ 10)
FY 23
IPRF ‐ Jun 2022 Work Comp Ins
Glatfelter ‐ Liability Ins Installment #5
DLL Financial ‐ Jun 2022 Copier Lease
Nicor ‐04/01/22‐05/01/22 services
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, June 13, 2022
ACCOUNTS PAYABLE
19
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20
DATE: 06/07/2022 UNITED CITY OF YORKVILLE PAGE: 1TIME: 09:25:36 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 01PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2022 BEGINNING BALANCE 55,275.84AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00_________________________________TOTAL PERIOD 01 ACTIVITY 65.45 93.00TOTAL ACCOUNT ACTIVITY 65.45 93.00ENDING BALANCE 55,303.39GRAND TOTAL 0.00 55,303.39TOTAL DIFFERENCE 0.00 55,303.3921
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22
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 44,628 44,628 822,463 5.43%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 45,978 45,978 844,771 5.44%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 3,996 3,996 8,000 49.94%
82-000-41-00-4160 FEDERAL GRANTS 870 870 -0.00%
82-000-41-00-4170 STATE GRANTS - -21,151 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,156 1,156 1,000 115.60%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,212 2,212 8,500 26.02%
82-000-44-00-4422 COPY FEES 299 299 3,000 9.97%
82-000-44-00-4438 PROGRAM FEES - --0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 234 234 1,000 23.42%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - -500 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 306 306 2,750 11.14%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 2,022 2,022 23,638 8.56%
TOTAL REVENUES: LIBRARY 101,701 101,701 1,736,773 5.86%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 21,923 21,923 291,111 7.53%
82-820-50-00-5015 PART-TIME SALARIES 14,775 14,775 213,000 6.94%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,951 1,951 26,240 7.44%
82-820-52-00-5214 FICA CONTRIBUTION 2,722 2,722 37,585 7.24%
82-820-52-00-5216 GROUP HEALTH INSURANCE 23,227 23,227 102,663 22.62%
82-820-52-00-5222 GROUP LIFE INSURANCE 47 47 586 8.09%
82-820-52-00-5223 DENTAL INSURANCE 1,190 1,190 7,135 16.68%
82-820-52-00-5224 VISION INSURANCE 85 85 1,051 8.09%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - -1,000 0.00%
82-820-52-00-5231 LIABILITY INSURANCE 2,022 2,022 22,638 8.93%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES 320 320 3,000 10.67%
82-820-54-00-5415 TRAVEL & LODGING - -1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - -2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 125 125 8,000 1.56%
82-820-54-00-5452 POSTAGE & SHIPPING - -750 0.00%
82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 536 536 6,428 8.33%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 829 829 11,000 7.53%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended May 31, 2022
23
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended May 31, 2022
82-820-54-00-5462 PROFESSIONAL SERVICES 1,617 1,617 40,000 4.04%
82-820-54-00-5466 LEGAL SERVICES - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,679 2,679 21,000 12.76%
82-820-54-00-5480 UTILITIES - - 23,320 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 50,000 0.00%
82-820-54-00-5498 PAYING AGENT FEES - - 1,700 0.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.00%
82-820-56-00-5620 OPERATING SUPPLIES - - 4,000 0.00%
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 7,000 0.00%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 3,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 2,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - 300 0.00%
82-820-56-00-5685 DVD'S - - 500 0.00%
82-820-56-00-5686 BOOKS - - 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - - 13,113 0.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - 675,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - - 84,200 0.00%
TOTAL FUND REVENUES 101,701 101,701 1,736,773 5.86%
TOTAL FUND EXPENDITURES 74,048 74,048 1,748,820 4.23%
FUND SURPLUS (DEFICIT) 27,653 27,653 (12,047)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 5,650 5,650 50,000 11.30%
84-000-45-00-4500 INVESTMENT EARNINGS 15 15 350 4.17%
84-000-48-00-4850 MISCELLANEOUS INCOME - - - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 5,665 5,665 50,350 11.25%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 25,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - - 3,500 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 500 0.00%
84-840-56-00-5685 DVD'S - - 3,000 0.00%
84-840-56-00-5686 BOOKS - - 50,000 0.00%
TOTAL FUND REVENUES 5,665 5,665 50,350 11.25%
TOTAL FUND EXPENDITURES - - 85,500 0.00%
FUND SURPLUS (DEFICIT) 5,665 5,665 (35,150)
24
May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 Building Development FeesOld Second 177,739 Library Operations Illinois Funds 283,566 Total: $ 965,205 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - PAYROLL1ST PAY PERIOD20,523$ 2ND PAY PERIOD20,848 3RD PAY PERIOD - Total41,371$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of May 31, 2022FISCAL YEAR 202325
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26
May YTD % of FY 2023
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 90,606$ 90,606$ 5.43% 1,667,234$ 75,878$ 19.41%
Intergovernmental
Personal Property Replacement Tax 3,996$ 3,996$ 49.94%8,000$ 2,085$ 91.64%
Grants 870 870 4.11% 21,151 - 0.00%
Total Intergovernmental 4,866$ 4,866$ 16.69% 29,151$ 2,085$ 133.37%
Library Fines 1,156$ 1,156$ 115.60%1,000$ 557$ 107.71%
Charges for Services
Library Subscription Cards 2,212$ 2,212$ 26.02%8,500$ 1,435$ 54.11%
Copy Fees 299 299 9.97%3,000 271 10.39%
Total Charges for Services 2,511$ 2,511$ 21.84% 11,500$ 1,706$ 47.16%
Investment Earnings 234$ 234$ 23.42%1,000$ 41$ 464.40%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - - 0.00%500 - 0.00%
Miscellaneous Income 306 306 11.14%2,750 98 211.19%
Transfer In 2,022 2,022 8.56% 23,638 5,518 -63.35%
Total Miscellaneous & Transfers 2,329$ 2,329$ 8.66% 26,888$ 5,616$ -58.54%
Total Revenues and Transfers 101,701$ 101,701$ 5.86% 1,736,773$ 85,883$ 18.42%
Expenditures
Library Operations 74,048$ 74,048$ 4.23%1,748,820$ 50,549$ 46.49%
50 Salaries 36,699 36,699 7.28% 504,111 29,933 22.60%
52 Benefits 31,244 31,244 15.71% 198,898 15,218 105.31%
54 Contractual Services 6,105 6,105 3.55% 172,198 5,398 13.11%
56 Supplies - - 0.00% 26,300 - 0.00%
99 Debt Service - - 0.00% 847,313 - 0.00%
Total Expenditures and Transfers 74,048$ 74,048$ 4.23% 1,748,820$ 50,549$ 46.49%
Surplus(Deficit)27,653$ 27,653$ (12,047)$ 35,334$
*May represents 8% of fiscal year 2023
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended May 31, 2022 *
Fiscal Year 2022
For the Month Ended May 31, 2021
27
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28
YPL Director’s Report for May 2022
Upcoming Events/Programs
2022 Summer Reading Program: Fizz! Boom! READ! June 1 - July 31, 2022
Our summer reading program will feature everything STEM to help promote our new STEM circulation
kits for our community. Science Kits for Public Libraries (SKPL) is an Institute of Electrical and Electronics
Engineers (IEEE) program that raises funds for public libraries to make science kits as easy to check out
as a book! With a valid YPL card, children can check out high-quality, hands-on STEM (Science,
Technology, Engineering and Mathematics) experiences at zero cost to their parents.
We will have several STEM programs that we be featuring some of our individual kits with hands on
learning and activities.
We have several local businesses that have graciously donated items/coupons for prizes for all ages. See
attached flyer for a list of sponsors.
This summer on Wednesdays, Stories in the Park. Grab your blanket or chair and visit us for storytime at
various parks around the city. Our first visit starts on Wed, June 15 at 11:30 at Town Square Park. Feel
free to bring a lunch or ask Ms. Jennette for a discounted coupon for Home Plate Hot Dogs.
Library Internship – select Fridays during the Summer 9:00-12:00
Children ages 9-13 years old are encouraged to fill out an application form for the opportunity to work
at the library. If selected, you will join the library staff one Friday morning during the summer to assist in
the daily tasks. Please stop by the Youth Service desk for an application.
Farmacy Farmstand Story Time and Bee Presentation - Tuesday, June 14 at 10:30 OR 2:30
We are heading back to the Farmacy Farmstand for a Honeybee Story Time. Join us at 10:30 or 2:30 at
the Farmacy for bee themed stories, then Pearl will talk about bees and beekeeping. **We will NOT be
near the beehives **Weather permitting.
Getting Ready for Kindergarten - Thursday, June 16, June 30, July 14, July 28 at 11:00-11:45
The Yorkville School District is hosting a variety of engaging literacy-rich experiences for children getting
ready for kindergarten. Your future fox can attend one or all four sessions. There is no fee, but
registration is required, and group size is limited so register soon for each program you are interested in.
June 16: ABC Day, June 30: Look What I Can Read! July 14: Favorite Storybook Characters, July 28:
Books, Books, Books!
School of Wizardry: Live Action Role Play - Saturday, August 6 at 6:00-8:30
Join us for a night of Wizardry! Come dressed as your favorite wizard character to a sorting ceremony.
Then explore the library to earn points for your house by participating in the various activities. Please
add your email address to the registration. Your acceptance letter will be coming soon. Registration
opens June 13 - July 15. Registration will close when capacity is reached.
29
Learn to Play Dungeons & Dragons – Thurs, June 9, 16, 23 & 30 @ 4 pm – Quiet Reading Room
Have you always wanted to learn how to play Dungeons & Dragons? Learn the rules of the iconic fantasy
role playing game in this new group for ages 18 and up! Registration required.
Storm Chasing 201 – Wed, June 15 @ 7 pm – Michelle Pfister Meeting Room
Join the Illinois Storm Chasers to take an in-depth look into severe weather forecasting and storm
chasing. This program will build off “Storm Chasing 101,” offered last fall, but attendance at the 101
program is NOT required to attend. Registration required.
Illinois Libraries Present: Chef Kwame Onwuachi -- Wed, June 22 @ 7 pm via Zoom
Join award-winning chef and former Top Chef contestant Kwame Onwuachi as he discusses his new
cookbook, My America: Recipes from a Young Black Chef. Registration required to receive a Zoom link.
ILP events are sponsored by the Friends of the Library and made possible by Illinois Libraries Present, a
statewide collaboration of public libraries offering high-quality events. Registration required to receive a
Zoom link.
Mobile Museum of Tolerance – July 5-8
We are excited to announce that the Mobile Museum of Tolerance (MMOT) will be rolling into the
library next month. Come aboard this extraordinary bus-sized traveling exhibit to hear empowering
stories that combat anti-Semitism, bullying, racism, hate and intolerance and promote human dignity.
MMOT utilizes innovative technology and interactive lessons to bring its message of tolerance directly to
Illinois communities.
Outreach
Attended several zoom meetings this month including Library Road Trip group, Instagram Marketing
part 2, meeting with City & Parks & Rec.
Attended the Margaritas En Mayo event and spoke with the mayor and Tim from Parks and Rec.
Library Operations
5/11/22
We had several incidents with our chiller and server room unit. We had to have a part ordered and
replaced on our server room unit and in the meantime our chiller went down which led to having to find
a temporary a/c unit to keep the server room and equipment cooled. We rented a unit with United
Rentals for 1 week while waiting for the part to come in.
Notes from technician:
“Liebert unit at the Yorkville library. Unit going off on high head. Put gauges on gas low suction and high
head. Slowly pumps the suction down. Found the TXV that is piped in between the discharge and suction
lines (hot gas bypass) is freezing up. So, I am assuming the TXV is plugged and not metering properly.
Reclaimed gas from unit and removed bad txv. Installed new valve and pulled vac on system. Charged
unit with reclaimed freon. Started unit and checked operation. Unit running fine at this time.”
30
5/12/22
Our chiller had coils cleaned, a high head pressure alarm which was determined to be coming from a
leak between circuits inside the unit. One circuit had overly high pressure and the other very low
pressure. A call was made to the manufacturer who confirmed what R.J. O’Neil thought that a leak was
coming from inside the “bundle.” R.J. O’Neil had to pull the refrigerant from the high-pressure side and
replace in in the low-pressure side.
Notes from technicians:
Emergency Service Call – temperatures were in the high 90’s. Service: Chiller in alarm – no flow-pump
off. Checked pump and it is operating. Reset chiller and it started.
Levi – found stage 2 in alarm for head pressure. Condenser coil plugged. Reset unit and verified all fans
running properly. No issues. Will return and clean coils.
Dave & Arden – Took chiller panels off and pressure washed coils, put all covers back on, turned unit on,
Levi is going to stop by and check unit out.
Levi- found that circuit two was 60lbs over charged. Recovered 60lbs of R134a out of circuit two. Left
unit with 18 degrees of subcooling. Also found circuit one is 60lbs low. Pumped recovered refrigerant
into circuit one for 18 degrees of subcooling. Refrigerant is migrating from first stage to second stage.
Bundle needs to be pulled apart and repaired.
5/16/22
Fault light on chiller. Error message on chiller. “slide position sensor – failure 1” This is the same error
we were getting late in the cooling season last year when Mark from R.J. O’Neil tried to recalibrate or off
set the slide position. We had to relace this slide sensor part which was an original part. I took over 1
week to come in and over 1 week to install because of weather.
Notes from technician:
Slide control alarm on circuit one. Ordered new slide control. Replace compressor slide valve. Shut down
circuit one and valved off compressor. Reclaimed gas from compressor. Removed old slide valve and
installed new one. Pulled vac on compressor and added reclaimed gas back into system. Turned circuit
one back on and checked operation. Compressor started and ran fine at this time. Slide valve position
seemed to track with the target slide valve target.
Ted has cleaned out our lower gutters, but we will need to call to have someone go on the roof and
clean the gutters and downspouts because they are clogged.
The beginning of the calendar year, we will be looking to move to a cleaning service. When the city
moves to their new location, we are looking to be grouped in with the city to use their service.
Staff
Genevieve, Director of Adult Services, has given her notice that her last day of work at the library will be
on Friday, June 17. I have posted a job opening with RAILS, ILA, Facebook, our website, city’s website,
Chamber of Commerce, staff emails, and at the front desk. We will be interviewing three candidates the
week of June 6.
31
We had two staff members attend Reaching Forward Conference at the Donald E. Stephens Convention
Center in May. They each attended several discussions and workshops bringing back ideas to
incorporate into our library and the services we provide.
Other
I emailed Mr. Shimp about our vandalism problems, and he immediately sent David Travis, Principal and
Mike Guzaldo, Dean of Students to come over and speak with me. They were extremely apologetic and
sent their maintenance person over to fix our toilet. The next day the Dean of Students came back to
view our security cameras and identify several students who were not to be off campus and one
individual who was responsible for the vandalism. He asked if we would like for them to perform
community service here, but I said that I did not want the library to be used as a form of punishment
and felt that should come from the school.
This month I have been working on the IPLAR (Illinois Public Library Annual Report) report that is due to
the State Library on June 30.
Marketing
I had a photographer come into the library and take some professional photos for a new library
brochure that is being created by Nettie Badgley, members of the Friends of the Library, pro bono.
May 2022 Programs
Youth Programs:
18 Children’s programs with 328 attending: 2 book clubs, 4 story times, Window Art, scavenger hunt,
Tots-and-toddlers, Lego kits, Read with Paws, Preschool Zone, Literacy Center, Escape room, School
Tour, Chalk the Walk, Home School Book club.
3 passive Children’s program with 332 attending: (FB Spanish Story Time, color activity, Story walk.
3 Teen program with 12 attending: TAG, Teen Book club, Harry Potter Book Club.
2 passive Teen programs with 6 attending: Teen color pages, 3D printer.
Adult Programs:
17 programs with 164 attending
5/3 Threads 5
5/5 Chair Yoga 14
5/5 Dungeons & Dragons 6
5/5 Animal Resistant Gardening 32
5/11 Lunch Bunch 6
5/12 Chair Yoga 13
5/12 Dungeons & Dragons 8
5/13 Roaming Readers 3
5/17 Maker Tuesday Craft 22
5/19 Chair Yoga 10
5/19 Dungeons & Dragons 6
5/19 Men’s Book Club 8
4/25 Medicare Seminars 20
32
5/24 Creative Writing 8
5/25 ILP-Jessamine Chan 6
5/26 Chair Yoga 11
5/26 Dungeons & Dragons 6
Meeting Room Usage: Rentals-; Library use- 14; Community use- 10; Zoom meets-6
Board room Use: 4
Museum pass: 9
Proctored tests: 0
Genevieve & Sharyl attended the Reaching Forward Conference 5/6/2022
Dixie attended ALA Fall Virtual Book Show 5/23-5/26
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits
33
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34
YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals web holds
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 12219 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78
JUNE
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 20 9 28 108 31 729 598 317 0
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
35
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 5630
CURBSIDE PATRONS 16
HOME DELIVERY 2
CARDS ISSUED THROUGH WEBSITE 9
CHILDREN'S AGE 2-5 PROGRAMS 8
AGE 2-5 ATTENDANCE 198
CHILDREN'S AGE 6-11 PROGRAMS 7
AGE 6-10 ATTENDANCE 126
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332
NUMBER OF YA PROGRAMS 3
YA PROGRAM ATTENDANCE
NUMBER OF YA PASSIVE PROGRAMS 2
YA PASSIVE PROGRAM ATTENDANCE 6
YOUTH SUMMER/WINTER READING
NUMBER OF ADULT PROGRAMS 17
ADULT PROGRAM ATTENDANCE 164
NUMBER OF ADULT PASSIVE PROGRAMS
ADULT PASSIVE PROGRAM ATTENDANCE
ADULT SUMMER/WINTER READING
MEETING ROOM USE:24
BOARD ROOM USE 4
STUDY ROOM USE 65
MUSEUM PASS 9
YOUTH COMPUTER SESSIONS 18
ADULT COMPUTER SESSIONS 194
FRIENDS VOLUNTEER HOURS
YOUTH VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
36
l .,_
►IIT
2
...
FIZZ! BOOM! READ!
SUMMER READINQ PROQRAM
JUNE 1-JULY 31
PICK UP YOUR PAPER READINCi LOCi
and READINCi INCENTIVES
LEGO Kits
June 6-10
Registration Required
*SEE WEBSITE-===:>
JUNE 13
BOOK CLUB
(GRADE 3-5)
4:00-4:30
Registration Required
JUNE 27
BOOK CLUB
(GRADE 3-5)
4:00-4:30
Registration Required
t,
j
Chalk the Walk
11:00
Registration Required
STEM Kit-Body (ages 7-10) 11:00 -11:45
Registration Required
.... u
STEM Kit-Catapult(ages 7-12)
_'1
11:00-11:45
Registration Requir ed
STEM Kit-Bridges(ages 7-12) 11:00 -11:45
Registration Required
7
T.A.G.@ 3:00
1 F.armacy Farmstand
Storytime and Bee Presentation
10:30 OR 2:30
Registration Required
STEM KitMagnets (ages 4-7) 11:00 -11:30
Registration Required
.... 8 YA Teen Book
Club@3:00
T.A.G.@ 3:00
• For more information on Yorkville Public Library's
Children's programs Call Us: 630-553-4354 ext. 108 -Check out our Facebook or our Twitter @Yorikvillekidsread
Registration is now online!! Sign up for programs at
http://www.yorkville.lib.il.us
l Preschool Zone
10:30 or 1:30
Registration Required
J DROP IN STORY TIME
10:30@YPL VIRTUAL
3D PRINTING
*SEE WEBSITE*
Window Art (Jun$ 1-4) Contact librarlf for an appointment time
8
Facebook Spanish Story
at 10:00 am
5
Stories in the Park
Town Square @ 11:30
...,2 Facebook Spanish Story Time
at 10:00 am
Stories in the Park
ristol Station@ 10:30
9 Tots and Toddlers
@ 10:30 Registration Required
BOOK CLUB (1-2) 4:00-4:30
Registration Required
.1.. 0 DROP IN STORY TIME
10:30@YPL
Library Intern
9:00-12:00
Registration Required
*SEE WEBSITE*
,';t Ready Kindergarten! J �DROP IN STORY TIME11-11:45 10:30@YPL
Registration Required
*SEE WEBSITE*
BOOK CLUB (1-2) 4:00-4:30
23
Library Intern
9:00-12:00
Registration R equired
*SEE WEBSITE
...� DROP IN STORY TIME
10:30@YPL
Library Intern
9:00-12:00
Registration Required J8 Read With Paws
10:30-11:30 Contact Library for appointment time
... 5
')(' l3, 11-11:45 ESCAPE ADVENTURE:
Stories in the Park
Raintree Village Park B
@ 10:30
Registration Required
Harry Potter Book Club
4:30-5:30
"E"giillJCI o, I Re quiTE1:1
This Escape Adventure is available
the entire month of June. Contact
the library for an appointment. -37
38
39
Yorkville
THANK YOU TO OUR SUMMERREADING SPONSORS
Kane County Paisano's
yorkville Classic cinemas Raging waves
Keller's
Cougars Pizza & grill
Waterpark
Friends of the yorkville public library
Yorkville
Mcdonald's
Home plate
hotdogs
Your performing
arts center
Culver's
Wendy's
Farmstand
Family FarmKuipers
Rosati's
Yorkville
40
41
42
Estimate
Date
5/19/22
Estimate #
100710-1116
Name / Address
Yorkville Public Library
Shelley Augustine
902 Game Farm Road
Yorkville, IL 60560
Griffon Systems, Inc.
650 West Grand Ave.
#206
Elmhurst, IL 60126
Project
Total
Subtotal
Sales Tax (8.0%)
Description Qty Rate Total
AVIGILON 3MP H5SL INDOOR DOME IR 5 550.00 2,750.00
3MP AVIGILON SL IR BULLET 1 650.00 650.00
ACC 7 STANDARD 6 175.00 1,050.00
CATEGORY 6 UTP CABLE 2 200.00 400.00
CAMERA INSTALLATION 1 1,800.00 1,800.00
$6,650.00
$6,650.00
$0.00
43
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44
Summary
City Parks & Recreation and Library Full-Time Shared Marketing Position Proposal
Background
Most Parks & Recreation and Library Districts have an entire division dedicated to sponsorship
and marketing. While specific revenue increases from sponsorships is monitored and important
to these Districts, there is also an understanding that the indirect revenue increases across the
respective units, due to properly marketing programs, is equally important.
Over the last few years, both the City’s Parks & Rec. Department and the Yorkville Public
Library have provided a dramatic increase in program offerings to the Yorkville community. Due
to this increase, the overall demands to successfully maintain the day-to-day operations have also
increased, proving it difficult for both entities to continue operating on the high level the
Yorkville community expects while also effectively marketing and sponsoring these programs.
To effectively market and secure sponsorships the following tasks must be consistently
completed year-round:
1) Creating program flyers.
2) Creating sponsorship forms.
3) Updating Facebook pages.
4) Updating website pages.
5) Building relationships with the community for future sponsorship opportunities.
6) Designing sponsorship banners and signs.
7) Keeping track of event sponsors and the associated sponsorship level.
8) Post-event follow up with sponsors.
Currently, the P&R department and Library do not have a dedicated employee to oversee this job
responsibility, resulting in missed opportunities for community engagement and participation as
well as sponsorship revenue. By not securing these additional funds to their fullest degree both
entities are missing opportunities to offset, enhance and even add new programs to the Yorkville
community. To help assist in managing the marketing and sponsorship for both organizations,
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation &
Shelley Augustine, Library Director
CC: Bart Olson, City Administrator
Date: June 7, 2022
Subject: City Parks & Recreation and Library Shared Full-Time
Marketing Position Proposal
45
the City P&R Department & Yorkville Public Library are interested in sharing a community
development and marketing position. Such a partnership will benefit both organizations and
ultimately best serve the residents of Yorkville.
This proposed, shared position will maximize the resources of both organizations to fully
promote and sponsor all programs offered to the Yorkville community. The attached memo of
understating provides details on the following points:
1) Staff expects to hire this full-time salaried position at a starting salary between $45,000 -
$50,000, plus benefits.
2) Library will contribute a minimum of $15,000, and possibly up to 20%, of the salary and
benefits, depending on the Library fiscal year budget.
3) The City will cover all other cost related to this full-time salary position, minus the
$15,000 or 20% contribution from the Library.
4) The annual hours received by the Library will be equivalent to the amount contributed.
Since the employee’s costs are variables (salary dependent on negotiation, benefits
dependent on enrollment) and the Library’s commitment is variable, we will have to
certify the exact amount of hours at a staff level after the employee is hired and the
Library Board agrees on a contribution amount. Our earliest estimate is that the Library
will receive approximately 8-12 hours per week, subject to management discretion and
tracking of hours between the Library Director and Parks and Recreation Director.
5) The P&R Director, Supt. of Rec. and Library Director will meet periodically to discuss
project management and to ensure hours spent between the City and Library is meeting
outlined expectations and is comparable to the funds being contributed to the position.
6) The Library Director and the Parks and Recreation Director will make joint decisions on
hiring, firing, discipline, and wage adjustments.
7) The Library Director will have the authority to terminate the partnership at any time,
similar to how the City’s arrangement with Oswego for the Purchasing Manager and the
Facilities Manager works.
Recommendation
Staff seeks City Council approval of the full-time shared City P&R & Library full-time
marketing position at a starting salary between $45,000 - $50,000, plus benefits.
46
United City of yorkville
JOB DESCRIPTION
JOB TITLE: RECREATION & LIBRARY COMMUNITY ENGAGEMENT AND MARKETING COORDINATOR
DEPARTMENT: Recreation & Library
STATUS: Full-time
FLSA STATUS: Exempt
REPORTS TO: Director of Parks & Recreation & Library Director
Position Description Overview
Under the supervision of the Director of Parks & Recreation & Library Director, this position is
responsible for coordinating and managing the City of Yorkville’s Parks, Recreation and Library’s
community presence and marketing content. Responsibilities include developing connections and
creating partnerships with individuals and local organizations to promote parks, recreation and library
services and resources. Coordination of internal and external publicity efforts to keep the public aware
of all the the Parks, Recreation and Library services offered to the residents of Yorkville. Secure
sponsorship revenue to support and enhance Parks, Recreation and Library community events.
Essential Job Functions
• Coordinates community engagement for the Parks, Recreation and Library, including outreach
to local businesses and nonprofits, participation in community events, and serving on local
boards and committees.
• Coordinates with Recreation & Library Management Team and staff to provide consistent print
and electronic messages in support of programs and services.
• Development and implementation of a marketing plan which supports the strategic goals and
initiatives of the Parks, Recreation and Library and heightens awareness, understanding and
engagement with service, programs, and resources.
• Responsible for planning, writing, producing, and managing content for marketing, branding,
promotions, public relations, and internal and external communications for the Parks,
Recreation, and Library Departments.
• Assume overall responsibility for the design, production, and dissemination of the brochures,
fliers, signage, press releases, digital signs, lobby tv content, and newsletters.
• Responsible for posting and maintaining the content of the Parks, Recreation, and Library
websites, social media outlets, and various print & online media sources.
• Staying abreast of modern technologies and trends to identify, assess feasibility, and implement
those trends to respond to the needs and interests of the community.
• Collect, maintain, and analyze accurate and up-to-date statistics for reporting purposes.
47
• Sets annual objectives and budgets for public relations and marketing in line with the Parks,
Recreation & Library’s strategic plan.
• Assists in developing and securing sponsorships and vendors for year-round community events
hosted by the Parks, Recreation and Library Departments.
• Assists in the coordination, planning, and implementation of community events hosted by the
Parks, Recreation and Library Departments.
• Attend board meetings and committee meeting as requested.
• Assist the Parks, Recreation and Library Departments in daily functions as seen fit by
Management Teams.
Qualifications
• Degree in Public Relations, Marketing, Communications, or related field preferred.
• Previous experience planning and executing programs and events
• Intermediate to advanced computer and information technology skills.
• Must be available on periodic evenings and weekends to attend assigned community events.
• Must succefully complete a background investigation with findings of good character and no
felony convictions.
Knowledge, Ability, and Skills
• Ability to perform the above-listed essential functions.
• Ability to empathize and relate to patrons and community needs with a strong commitment to
customer service.
• Ability to meet people easily and to participate effectively in the cultural and intellectual
activities of the community.
• Ability to establish partnerships with a wide range of organizations such as business
associations, social service agencies, not for profit groups, and governmental organizations.
• Proficient in Microsoft Office Suite, Google Apps, and graphic design software.
• Excellent communication skills, both verbal and written.
• Ability to learn modern technology and communicate this knowledge to staff.
• Works independently, making decisions within stated guidelines to solve problems and produce
accurate work in a timely basis.
• Works collaboratively and productively with coworkers and supervisors.
• Good organizational and planning skills, with the ability to pay attention to detail.
• Dependable, reliable, punctual, professional, and patient.
• Demonstrates effective listening skills, in a respectful and sensitive manner.
• Exercises initiative, discretion, and make independent decisions.
Physical Requirements/Work Environment
• Work that includes repetitive keyboard use.
• Work that includes standing for extended periods of time in outdoor locations.
• May regularly be required to lift and/or move up to 10 pounds; frequently lift and/or move up to
25 pounds, and occasionally lift and/or move up to 50 pounds.
• Manual dexterity, clear speech, hearing acuity, and correctable vision.
48
• Provides own transportation.
• Will be working in two different locations (Recreation & Library Offices) throughout the week.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position. The job description does not constitute
an employment agreement between the employer and employee and is subject to change by the employer
as the needs of the employer and requirements of the job change.
We are an equal opportunity employer and this obligation includes our commitment to providing
reasonable accommodations when necessary to assist our employees and applicants who are disabled
(and those who are pregnant or have a pregnancy related medical condition or disability) in order for
those individuals to perform their essential job functions. If you are in need of a reasonable
accommodation to perform the essential job functions listed above, we urge you to contact your
supervisor or HR to schedule a meeting to discuss the available options.
To Apply:
To be considered for this position, please send a cover letter and resume to:
Tim Evans, Director of Parks & Recreation
tevans@yorkville.il.us
49
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50
United City of Yorkville & Yorkville Public Library
Memorandum of Understanding
This Memorandum of Understanding (MOU) sets the terms for an understanding between the
United City of Yorkville and the Yorkville Public Library concerning a proposed, shared
marketing position partnership between the two organizations.
Background
The United City of Yorkville Parks & Recreation Department and Yorkville Public Library are
interested in sharing a full-time community development and marketing position. Such a
partnership will benefit both organizations and ultimately best serve the residents of Yorkville.
This proposed, shared position will provide the ability to maximize the resources of both
organizations to fully promote and sponsor all programs each entity offers to the Yorkville
community.
Purpose
This MOU will enumerate the details of a partnership between United City of Yorkville Parks &
Recreation Department and Yorkville Public Library in supporting a full-time shared marketing
position between the entities.
The Yorkville Public Library will provide and receive the following:
1) Contribute an amount yearly to the full-time position, depending on the Library fiscal
year budget.
2) The employee will work on Library items in an amount of hours commensurate to the
Library’s financial contribution to the position relative to full cost of the position.
3) While the amount of hours worked for each entity is subject to the discretion of and
management by the Library Director and the Parks and Recreation Director, it is
understood that the employee will contribute the full 40 hour/week to the library for 2-3
weeks per year to assist in large events hosted by the Yorkville Public Library including
the Library Mini Golf FUN-raiser.
4) The employee will follow a yearly marketing plan, which will be agreed to by the City
and Library. A draft plan attached.
The City’s Parks & Recreation Department will provide and receive the following:
1) Contribute all remaining funds needed to cover the full-time yearly salary and benefits,
minus the Library contribution.
2) All IT equipment needed to sufficiently complete projects required of the position
including a laptop, marketing programs, etc.
3) The employee will work on Parks and Recreation items in an amount of hours
commensurate to the City’s financial contribution to the position relative to full cost of
the position.
51
4) While the amount of hours worked for each entity is subject to the discretion of and
management by the Library Director and the Parks and Recreation Director, it is
understood that the employee will contribute the full 40 hour/week to the Parks and
Recreation Department for 4-5 weeks per year to assist in large events hosted by the
Yorkville Parks and Recreation Department including Hometown Days, Riverfest and
Holiday Celebration.
5) This position will be a full-time employee of the City subject to the City’s Employee
Manual.
6) The City will be responsible for all employee benefits and shall approve all vacation
days.
7) In the event there is a conflict on the weeks of scheduled, special events, the City shall be
given first rights to the 40 hours to be worked.
8) The employee will follow a general, yearly marketing plan which will be agreed upon by
the City and Library. Draft attached.
Reporting
In general, the employee will cost about $30 - $36 per hour or $60,000 - $75,000 per year. The
P&R Director, Supt. of Rec. and Library Director will periodically meet to discuss project
management and to ensure hours spent between the City and Library is meeting outlined
expectations and is comparable to the funds being contributed to the position.
Funding
The Library Board contribution is TBD, but is expected in the $15,000 range.
City will cover all other fees related to the full-time salary position.
Duration
This MOU is “at-will” and may be modified by mutual consent of authorized officials from
United City of Yorkville and Yorkville Public Library. This MOU shall become effective upon
signature by the authorized officials from the United City of Yorkville and Yorkville Public
Library and will remain in effect until modified or terminated by any one of the partners by
mutual consent. In the absence of a new, mutual agreement by the authorized officials from
United City of Yorkville and Yorkville Public Library, this MOU shall renew yearly.
52
Contact Information
1) United City of Yorkville
800 Game Farm Rd.
Yorkville, IL 60560
2) Yorkville Public Library
902 Game Farm Rd.
Yorkville, IL 60560
________________________Date:
(United City of Yorkville)
________________________Date:
(Yorkville Public Library)
53
General Parks & Recreation and Library Yearly Marketing Plan
A.) Four (4) phases for the shared marketing position to work on:
1) Advertisement (Flyers, Facebook, Newspapers, Newsletters, etc.)
2) Website Design (P&R and Library webpages/sites)
3) Event/Program Signage.
4) Event/Program Sponsorship, Forms, Tracking & Relationships.
B.) Calendar Year Month to Month Programs
1) January:
a) P&R – Spring Youth Baseball, Softball & Soccer Leagues (Flyers, Facebook,
Website & Sponsorship). Valentine’s Day Events (Flyers), Preschool Registration.
b) Library – Mini Golf FUN Raiser, Winter Reading Programs
2) February:
a) P&R – St. Patrick’s Day Celebration, Easter Egg Hunt, FORE Golf Outing, Utility
Bill
b) Library – Mini Golf FUN Raiser, Winter Reading Programs
3) March:
a) P&R – St. Patrick’s Day Celebration, Margaritas en Mayo
b) Library- National Library Week (early April), National Poetry Month (April)
4) April:
a) P&R – Summer Basketball, Summer Camps/Classes, Margaritas en Mayo, Utility
Bill
b) Library – Summer Reading Programs, National Library Week, Poetry Month
5) May:
a) P&R – Summer Camps/Classes, Special Events Webpages, Memorial Day
Ceremony, River Fest, Fore Golf Outing
b) Library – Summer Reading Programs, Harry Potter Program
54
6) June:
a) P&R – July 4th Celebration, River Fest, Wine Nights, Movie Nights, Utility Bill
b) Library – Summer Reading Programs, Harry Potter Program
7) July:
a) P&R – Hometown Days Festival, National Night Out, Fall Sports Leagues, River
Fest
b) Library – Summer Reading Program, Harry Potter Program, Annual Book Sale
8) August:
a) P&R – Hometown Days Festival, Girls Basketball Leagues, Utility Bill
b) Library – Harry Potter Program, Annual Book Sale, Nat. Lib. Card Sign Up Month
(Sept)
9) September:
a) P&R – Girls & Boys Basketball League, Scarecrow Walk
b) Library – Annual Book Sale, Nat. Lib. Card Sign Up Month
10) October:
a) P&R – Holiday Celebration, Boys Basketball League, Flags of Valor, Utility Bill
b) Library – Halloween Program
11) November:
a) P&R – Holiday Celebration, Santa Visits
b) Library – Mini Golf FUN Raiser, Polar Express
12) December:
a) P&R – Sponsorship Forms for following year, Spring Baseball/Softball Leagues,
Preschool Registration, Utility Bill
b) Library – Mini Golf FUN Raiser, Polar Express, Winter Reading Programs
*Marketing all monthly reoccurring programs for both P&R and Library
55