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City Council Minutes 2022 05-24-22MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,MAY 24,2022 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Peterson Present Staff in attendance at City Hall: City Clerk Behland,Chief of Police Jensen,Public Works Director Dhuse,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett,Facilities Manager Raasch,and EEI Engineer Sanderson. Staff in attendance electronically: Purchasing Manager Gayle and Community Development Director Barksdale-Noble. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio,and telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes,and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://us02web.zoom.us/j/89147622861?pwd=dkl5eHF1NUNUVm5lOytBb2JjUTRwOT09. The Zoom meeting ID was 891 4762 2861. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS FBI LEEDA Training— Advanced Leadership Program Completion Deputy Chief Mikolasek,Deputy Chief Pfizenmaier, Commander Carlyle,and Sergeant Stroup) Chief Jenesen shared that Deputy Chief Mikolasek,Deputy Chief Pfizenmaier,Commander Carlyle,and Sergeant Stroup participated in FBI LEEDA Training which is command staff training.Chief Jensen wanted to recognize this group for their hard work and leadership. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. The Minutes of the Regular Meeting of the City Council—May 24,2022—Page 2 of 5 CONSENT AGENDA 1. Bill Payments for Approval 670,810.48 (vendors—FY22) 438,100.51 (vendors—FY23) 132,915.39 (wire payments) 341,159.60 (payroll period ending 05/13/2022) 1,582,985.98 (total) 2. Water Department Reports for March and April 2022(PW 2022-32) 3. Lake Michigan/DuPage Water Commission Preliminary Engineering Agreement—authorize the Mayor and City Clerk to execute(PW 2022-37) 4. Resolution 2022-18 Approving an Engineering Service for Bristol Ridge Road Improvements— authorize the Mayor and City Clerk to execute(PW 2022-38) 5. Resolution 2022-19 Authorizing the City's Share of Construction&Construction Engineering Costs for the Roadway Improvement of the Bristol Ridge Road Resurfacing Project—authorize the Mayor and City Clerk to execute(PW 2022-39) 6. Resolution 2022-20 Approving an Amendment to the Mailbox Standards and Replacement Policy—authorize the Mayor and City Clerk to execute(PW 2022-43) 7. Ordinance 2022-19 Amending the Traffic Schedule and Index(Park Street and Freemont Street) authorize the Mayor and City Clerk to execute(PW 2022-44) 8. Supplemental MFT Resolution 2022-29 for Bulk Rock Salt—authorize the City Clerk to execute PW 2022-45) 9. Leak Detection Survey Proposal—accept the proposal from M.E. Simpson in the amount of 23,500 to conduct a water leak survey on 100 miles of City owned water main and authorize the Public Works Director to execute(PW 2022-46) 10. Resolution 2022-22 Approving an Intergovernmental Agreement between the United City of Yorkville,Kendall County,Illinois and the KenCom Executive Board/Kendall County Emergency Phone Service and Communications Board—authorize the Mayor and City Clerk to execute(PS 2022-16) 11. Treasurer's Report for March and April 2022(ADM 2022-23) 12. Fiscal Year 2023 Computer Purchase—authorize the FY23 computer purchases through Dell in an amount not to exceed$74,898.94 and Paragon in an amount not to exceed$5,250.65(ADM 2022-26) 13. Resolution 2022-23 Approving an Amendment to the United City of Yorkville Employee Manual(Health Insurance)—authorize the Mayor and City Clerk to execute(ADM 2022-27) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,Peterson-aye REPORTS MAYOR'S REPORT Proclamation for National Safe Boating Week CC 2022-19) Mayor Purcell proclaimed May 21-27,2022,as National Safe Boating Week and the start of the year- round effort to promote safe boating in the United City of Yorkville.(see attached) Redistricting of City Ward Boundaries CC 2022-20) Mayor Purcell entertained a motion to direct staff to proceed with preparing ward maps for the next City Council meeting,as described in the staff memo. So moved by Alderman Funkhouser;seconded by Alderman Koch. Alderman Funkhouser likes the ideas from the last process.He mentioned he is ok if staff needs to split subdivisions if needed and would like to do a public hearing.Alderman Transier would also like to do a public hearing to get the community's input. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye,Marek-aye,Peterson-aye,Koch-aye The Minutes of the Regular Meeting of the City Council—May 24,2022—Page 3 of 5 Resolution 2022-24 Supplemental Resolution of Support and Commitment of Local Funds for a Community Development Block Grant Program Grant(BrightFarms Sewer Extension) CC 2022-21) Mayor Purcell entertained a motion to approve a Supplemental Resolution of Support and Commitment of Local Funds for a Community Development Block Grant Program Grant and authorize the Mayor and City Clerk to execute. So moved by Alderman Peterson; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-7 Nays-1 Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye, Marek-aye,Peterson-aye,Koch-aye,Plocher-nay Sale of Old Post Office— 201 W.Hydraulic Street(ARC Building) CC 2022-22) Mayor Purcell said he was looking for direction on the sale of the old post office building. There are currently some interested parties in the building.Mayor is thinking of possibly doing an RFP but he's looking for suggestions.Alderman Funkhouser asked if we considered putting the boat launch and parking lot with the property.Public Works Director Dhuse said there is a lot of infrastructure within that easement.Alderman Plocher mentioned we should keep the rights to access the river no matter which way we go.Mayor Purcell said he would like to bring this back to the next meeting and vote on an RFP. Resolution 2022-25 Authorizing an Interlocal Contract for Cooperative Purchasing with H-GAC of Houston,Texas CC 2022-23) Mayor Purcell entertained a motion to approve a Resolution Authorizing an Interlocal Contract for Cooperative Purchasing with H-GAC of Houston,Texas and authorize the Mayor and City Clerk to execute. So moved by Alderman Peterson;seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye,Transier-aye, Soling-aye,Marek-aye, Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT Ordinance 2022-20 Establishing Special Service Area Number 2022-1 in the United City of Yorkville,Kendall County,Illinois(Timber Ridge Estates) PW 2022-13) Alderman Marek made a motion to approve an Ordinance Establishing Special Service Area Number 2022-1 in the United City of Yorkville,Kendall County,Illinois(Timber Ridge Estates)and authorize the Mayor and City Clerk to execute;seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling-aye,Marek-aye,Peterson-aye, Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye Timber Ridge Street Name Changes PW 2022-35) Alderman Marek made a motion to accept Rally Homes's request to rename the streets within Timber Ridge subdivision(formerly known as Kendallwood Estates); seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling-aye,Marek-aye,Peterson-aye,Koch-aye, Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye Prairie Pointe Site Improvements—Bid Award PW 2022-40) Alderman Marek made a motion to accept bid and award contract to Abbey Paving Co,Inc. in an amount not to exceed$365,542.25;seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye,Peterson-aye,Koch-aye,Plocher-aye, Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye The Minutes of the Regular Meeting of the City Council—May 24,2022—Page 4 of 5 Resolution 2022-26 Approving a Professional Design Service Agreement with Kluber,Inc.(Public Works Facility) PW 2022-41) Alderman Marek made a motion to approve Resolution Approving a Professional Design Service Agreement with Kluber,Inc. and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye,Transier-aye, Soling-aye,Marek-aye Resolution 2022-27 Authorizing the Purchase of a Cab Tractor and a Utility Vehicle and Trade-in of a 2012 Tractor PW 2022-42) Alderman Marek made a motion to approve a Resolution Authorizing the Purchase of a Cab Tractor and a Utility Vehicle and Trade-in of a 2012 Tractor and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,Peterson-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Margaritas en Mayo Parks and Recreation Director Evans reminded the Council that Margaritas en Mayo takes place this week on Thursday,May 26th from 5:00 p.m.to 9:30 p.m. in downtown Yorkville and Riverfront Park. Memorial Day Ceremony Parks and Recreation Director Evans reminded the Council that the Yorkville American Legion's Annual Memorial Day Ceremony will take place on Monday,May 30,2022, from 11:30 am— 12:30 pm at the Town Square Park(301 N.Bridge Street). PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT(cont'd) City Building Updates CC 2021-04) Resolution 2022-28 a.Approving the Installation of Natural Gas HVAC Units at 651 Prairie Pointe Drive,Yorkville,Illinois Mayor Purcell entertained a motion to approve a Resolution Approving the Installation of Natural Gas HVAC Units at 651 Prairie Pointe Drive Yorkville,Illinois and authorize the Mayor and City Clerk to execute; So moved by Alderman Plocher; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye,Marek-aye,Peterson-aye Koch-aye The Minutes of the Regular Meeting of the City Council—Mav 24,2022—Page 5 of 5 Water Study Update CC 2021-38) There was no water study update given at the meeting. Collective Bargaining Agreement between Yorkville Patrol Officers and the City CC 2022-24) Mayor Purcell entertained a motion to approve a Collective Bargaining Agreement between Yorkville Patrol Officers and the City and authorize the Mayor and City Clerk to execute; So moved by Alderman Koch; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye, Marek-aye,Peterson-aye,Koch-aye,Plocher-aye Collective Bargaining Agreement between the International Union of Operating Engineers, Local 150,Public Employees and the City CC 2022-25) Mayor Purcell entertained a motion to approve a Collective Bargaining Agreement between the International Union of Operating Engineers,Local 150,Public employees and the City and authorize the Mayor and City Clerk to execute; So moved by Alderman Transier; seconded by Alderman Soling Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye,Transier-aye, Soling-aye,Marek-aye, Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye ADDITIONAL BUSINESS Dancing With Our Stars Alderman Marek gave an update on the Dancing With Our Stars event.He said it was a great event and was a very well attended fundraiser for the Simply Destinee Youth Center.Alderman Plocher requested the video to be played on the projector at the next City Council meeting. CASA of Kendall County Alderman Traniser reported that CASA has the grand opening of their clubhouse tomorrow,May 256 at 3:00 p.m.,located at 301 E.Van Emmon Street. This clubhouse is a multi-use space serving foster youth and their families and advocates.The house is a free,safe location for families to meet during court- ordered visitations. CITIZEN COMMENTS 2022 Juneteenth Celebration Plano Alderman Jamal Williams personally invited the Council to Plano's 2022 Juneteenth Celebration on Sunday,June 19t'from noon to 8:00 pm,with fireworks to end the night. The event will occur at Emily G John's Elementary School,430 Mitchell Drive,Plano. There will be live bands,food trucks,and more. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Funkhouser;seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:43 p.m. Minutes submitted by: Jori ehland, Clerk,City of Yorkville,Illinois i.. ice_i_= "._.• z_ 7-.__.= io-. r... 1i _.„--... .. .- s._" ee a i ii" e " iZ—_-._._.." .:A\`y ATg.,4 1:..4 41.ice::...44;4.1. 411. 4.g roo t..4 4:::44 4.t,4.: ... .: .. 4.: :r.I izn .lll" 00 y.r1 1 1fur.rr j1 1 r.ur.r 1.unr 1 1.ura j1 1 uru.r 1 1 rur.rj1 1 n.urj1 1 u.nr 11 uuur 1 1 u.ur 1 1 unn 1 1 i .ro `\\\1%Pr .1 205.;1 21 1 2 1.: i1?Pigf 1nt;5:41 #54 10P1;: 1?I.' 1 2?.: 1 P);;•": 'k1?1.: 1 2 gitgAtt; = POIIIlopIf111 1u1i; 1 UNITED CITY OF YORKVILLE y 4 k 40. •? i,+111111 J iosc .lVate ce Safe J3aa tiny Week 1 1'hi 1'1 111AlII j+her For over 100 million Americans, boating continues to be a popular recreational activity. A ti..11j:I From coast to coast, and everywhere in between, people are taking to the water and ,.;;4,4,1 1'1'ia enjoying time together boating, sailing, paddling, and fishing. I i 130 iV'1 11 O -4 Safe boating begins with preparation. The Coast Guard estimates that human error 1 1P. :accounts for most boating accidents and that life jackets could prevent nearly 86 percent 7;241111111lAtilofboatingfatalities. 11 I+P6 National Safe Boating Week is observed to bring attention to important life-saving tips .:i'•NII 11i - ,for recreational boaters so that they can have a safer, more fun experience out on the - 4141 r4r, water throughout theyear. 4• III retk g 1 111 _ 11) 11 1:1:r a WHEREAS, on average, 650 people die eachyear in boating-related accidents in the : 2: 1:10)1._•. g p p g 1 U.S.; 75 percent of these are fatalities caused by drowning; and 1111,, e...Ali 1 Wlk " WHEREAS, the vast majority of these accidents are caused by human error or poor 0.'oo4l t7 judgment and not by the boat, equipment, or environmental factors; and 4.1.1111.;•j 1111 WHEREAS a significant number of boaters who lose their lives by drowning each year : :• ;?;71v fes a would be alive today had they worn their life jackets; and g'1'1 11 , 1111114 111 1 ki:i'• NOW, Therefore, I, John Purcell, Mayor of the United Cityof Yorkville, do hereby ' i : ' - 1se support the goals of the Safe Boating Campaign and proclaim May 21-27, 2022 as ,.'4111 1ilfeleA kO-1-141 National Safe Boating Week and the start of the year-round effort to promote safe e;;11111 i ; boating.t 0041 In Witness Thereof, I urge all those who boat to practice safe boating habits and wear a ..1.1,1f I.,.. life jacket at all times while boating. offH'1'P; l11 1 1 111,-'. Dated this 24th day of May, 2022, A.D. A '1 11f11 1o. 0;41: pg N,.0 II 14 IIIi ::;=. John Purcell, . orI'I'+'i t 1111 11111 1.. 4. •. ..7... t1'+1 11 1 1.11111111111111. vi/. C:. V.::diiti,1,,`.:.:.ii,'t``.:.::.,,t``.'.::./J,',,`.:. .11,'t\`.:.::.ii.A`.:.::.,t1 Viii:.1SW.,iiii/J,,t\`...-.•.../•;::..I.V....1'11i.r.r•.td,44.r.r.r.l lr.r r•.11 r.r.r•,.111r.r.r.k.1.,.r.r.•111i.r.r.r•11/r.r.r.r.111r.r.r.r.111.r..,, 040