Library Board Packet 2022 07-11-22Agenda
Yorkville Public Library
Board of Trustees Meeting
July 11, 2022, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Approval of Minutes
6. Correspondence Per Capita Grant Award Letter
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel – Report to Board
Physical Facilities – Report to Board
Finance
Community Relations
14. Unfinished Business: HVAC repairs
15. New Business: Election of Officers and Set Committees
P.A. 102-0843 Non-Resident Fee for Kids under 18
FY22 IPLAR Report
Review of Executive Session Minutes
16. Executive Session:
1. For the discussion of minutes of meeting lawfully closed under the Open Meetings Act,
Whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as
mandated by Section 2.06.
17. New Business (continued) Release of Executive Session Minutes
18. Executive Session: (if needed)
1.For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
19. New Business (continued)
20. Adjournment
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Yorkville Public Library
Board of Trustees
Monday, June 13, 2022 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was called and
a quorum was established.
Roll Call:
Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes, Tara Schumacher-yes, Sue Shimp-yes, Keri Pesola-
yes, Jackie Milschewski-yes, Darren Crawford-yes, Ryan Forristall-yes.
Staff Present:
Library Director Shelley Augustine
Others Present:
Judy Somerlot, Daniel Chacon, Russ Walter
Recognition of Visitors:
President Crawford recognized staff and guests.
Amendments to the Agenda: None
Presentations: None
Minutes: May 9, 2022
Mr. Crawford moved and Ms. Milschewski seconded the motion to approve the minutes as presented.
Roll call: Millen-yes, Reifsteck-yes, Schumacher-yes, Shimp-yes, Pesola-yes, Milschewski-yes, Crawford-yes,
Forristall-yes, Garcia-yes. Carried 9-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Ms. Somerlot said the Friends approved $1,300 which includes $600 for the Harry Potter program, $200 for
summer adult reading program and $500 for the year for the monthly craft program. The group also approved a
change to their constitution to define themselves as a group of volunteers. They had a meeting regarding the
upcoming used book sale and the prices will be reduced to $1.00 a book and 50 cents for kids' books.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Ms. Augustine gave the highlights: the STEM kit purchases will be reimbursed with a grant, a couple purchases
will be applied to FY22, Liberty Mutual was paid for the yearly crime bond and there were 2 invoices for HVAC
repairs.
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President Crawford made a motion to pay the bills as follows and Ms. Garcia seconded.
Payment of Bills
$23,883.30 Accounts Payable
$41,371.41 Payroll
$65,254.71 Total
Roll call: Reifsteck-yes, Schumacher-yes, Shimp-yes, Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-
yes, Garcia-yes, Millen-yes. Carried 9-0.
Report of the Library Director:
Director Augustine highlighted the following from her written report:
1. The summer reading program has begun-- theme is STEM with a different program each week. Several
businesses donated prizes for the reading program—all donors listed in a flier.
2. A library internship is starting for kids 9-13 to shadow library employees.
3. Storytime to be held at Farmacy Farmstand in Newark with a honeybee program.
4. Partnering with school district to get children ready for kindergarten.
5. Plans for School of Wizardry continue, volunteers are still needed.
6. Dungeons & Dragons program started for adults.
7. Illinois Stormchasers will present a program, first one was very popular and 75 people attended.
8. Illinois Libraries Presents will feature an award-winning chef /author. There is one more program until
September when it starts again.
9. Mobile Museum of Tolerance will be coming to the library July 5-8. It teaches tolerance for various
scenarios. Ms. Augustine will ask community leaders to visit the Museum.
10. The lower gutters have been cleaned, but the Director will hire a firm to clean the upper gutters.
11. Possibly hire a cleaning service at the beginning of the calendar year.
12. Director of Adult Services will be leaving the library, job has been posted and interviews have begun.
13. At the last meeting, Director shared info regarding vandalism that occurred at library. She contacted
school officials who offered a plumber to repair the issues. Security cameras were viewed and students
ineligible to be off campus, were seen on the footage. The school will discipline those involved.
14. Working on IPLAR report with assistance from the city. Due by June 30th to the state.
15. A photographer has taken photos of the library for a new brochure being created at no charge by a Friend
of the Library.
President Crawford asked if the library attendance had increased for the year. Ms. Augustine said it is up
considerably and showed 55,531 visitors for the year. She will create a monthly visitor report comparing last
year to this year, by month.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Yorkville Education Foundation Storywalk Update
Ms. Augustine received a memo from Parks and Rec Director Tim Evans, that he sent to the Park Board. The
storywalk has been approved for the Heartland Circle Subdivision. The Parks Dept. will do the installation and
the Foundation will pay for and be responsible for upkeep, update the stories and will partner with the library for
the books. The tentative completion date is before school starts and a formal kick-off was suggested.
Security Camera Quote
Griffon Systems, who provided the previous cameras, gave a quote for 6 cameras. The price includes
installation and all materials. President Crawford made a motion to purchase the 6 additional cameras at a cost
of $6,650. Ms. Milschewski seconded the motion. Roll call: Shimp-yes, Pesola-yes, Milschewski-yes,
Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes. Carried 9-0.
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Director Evaluation Was Due May 1
A Personnel Committee meeting will be scheduled to complete the Director evaluation.
New Business:
Nomination of Board of Trustee Officers
The slate of officers nominated is: Darren Crawford for President, Theron Garcia for Vice-President, Jackie
Milschewski for Treasurer, Rosie Millen for Secretary. A roll call vote will be taken at the July meeting.
HVAC Updates and Discussion
Director Augustine informed the Board of a critical issue with the HVAC system/chiller. A temporary A/C unit
was rented at a cost of $700/week and she recommended purchasing a unit for emergencies. She explained the
HVAC issue in great detail and said it is a major repair, likely a gasket that needs to be repaired, that could cost
$20,000 with $10,000 of that in labor. Ms. Augustine contacted the city to find a total of what has been spent on
the chiller since 2011. From 2011 to 2019, $107,600 was spent on all HVAC. From 2019 to the beginning of
2022 the library spent $38,000. A grand total of $153,000 has been spent since 2011. Mr. Forristall used a car
repair analogy saying in the long run, it may be better to repair the chiller due to the cost. He said the unit is
almost at the end of life, but the library does not have the money for a new unit and there is no choice but to
repair the unit. Ms. Augustine said the library would have to take out a mortgage to purchase a new unit.
Director Augustine said the mechanical systems have just been repaired as needed. She noted that the Plano
Library recently had 3 HVAC units replaced at a cost of $248,000. A mortgage was needed to finance the
purchase.
The Director has had discussions with city officials who advised doing an RFP. Ms. Milschewski said there was
a consultant working on the new city hall, who might be able to help with this matter. It was noted that any
repairs would not be able to be done for about 18-20 weeks and Mr. Forristall added that even with an RFP, it
may not be possible to have major repairs done until next year. President Crawford said the Physical Facilities
Committee should meet to address this situation. Trustee Forristall said perhaps the consultant might be able to
help with numbers.
Mr. Walter commented that the HVAC was installed in 2007 and there was no preventive maintenance from
2007-2011 as there was no money when the housing market was down. He suggested perhaps the library could
tap the levy for bonds when they are paid off in 2025. Trustee Forristall said the unit is a 15-20 year unit which
can be rebuilt and a new board could be installed. Mr. Crawford said the Board also needs to explore a new one
due to the lifespan. Ms. Milschewski noted that if the library goes out to bid, they do not have to accept it,
however, it would provide info for planning for the future, said Mr. Reifsteck. A Physical Facilities meeting will
be set to discuss the options and the Facilities Manager will be asked to attend.
Capital Needs Assessment Discussion
Director Augustine said when she spoke with City Administrator Olson about a capital assessment plan, he said
there was one done in 2017 and it gives replacement cost figures. He provided a copy of it to her and she will
send it electronically to all Board members. It was noted there is a preventive maintenance done twice a year
now.
Discussion/Approval Shared Marketing Position
Ms. Augustine discussed the marketing position she wished to have for the library. The Director of Parks and
Rec, Tim Evans, contacted her to discuss a shared position with them. A job description was drafted and the two
discussed the logistics of such an arrangement. Mr. Evans drafted a Memorandum of Understanding asking the
City Council to approve hiring a full-time person who would report to the Library and Parks & Rec. Directors.
The hire would be an employee of Parks and Rec. Ms. Pesola said this position would be beneficial to inform
the community of all the library services and to form partnerships. Ms. Millen asked what is included in the
“funding” of this position. It would include salary, taxes, benefits minus the library's portion. President
Crawford asked the Board members to carefully read the Memorandum of Understanding. He asked for a
change in the wording under Funding, to say the Library contribution, not the Library Board. He then made a
motion to adopt it for the shared position of a Community Development and Marketing position with Parks &
Rec. Ms. Garcia seconded the motion.
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Roll call: Pesola-yes, Milschewski-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes, Shimp-yes. Carried 9-0.
Director's University 2.0, ILA, & ALA Conference Attendance
Director Augustine said she has applied for an in-person conference for this training in August. She took part in
the University when she first became Director. It will be held in Springfield and the cost is $150 for 3 days and
all is covered except mileage of $200.
In the past, Directors have attended ALA and next year it will be held in Chicago. She said perhaps additional
staff members could attend as well. The ILA will be held in Rosemont this year in October which she would
like to attend and it is budgeted.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:13pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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Yorkville Public Library
Personnel Committee Meeting
Monday, June 20, 2022, 6:00pm
Yorkville Public Library
902 Game Farm Road – Michelle Pfister Meeting Room
The Personnel Committee meeting was called to order at 6:00pm by Chairwoman Theron Garcia.
Roll Call of Committee Members:
Theron Garcia-yes, Bret Reifsteck-yes
Others Present: None
Recognition of Visitors: No visitors
Public Comment: None
New Business:
Annual Director's Evaluation
Executive Session:
Chairwoman Garcia moved to enter into Executive Session at approximately 6:01pm and read the
reason as follows:
For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity. Mr. Reifsteck seconded.
The Session concluded at approximately 6:22pm on a motion by Ms. Garcia and second by Mr.
Reifsteck and the Committee returned to the regular session.
New Business:
The Committee members conducted the Library Director's evaluation during the Executive Session and
will ask her to do a self-evaluation as well. Another Committee meeting will be scheduled to finalize
the evaluation and it will be brought forward to the full Board in July.
Adjournment:
There was no further business and the meeting was adjourned at 6:23pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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Yorkville Public Library
Physical Facilities Committee Meeting
Tuesday, June 28, 2022, 6:00pm
902 Game Farm Road, Yorkville, IL
Board Room
The meeting was called to order at 6:00pm by Committee Chairman Ryan Forristall and roll was called.
Roll Call: Ryan Forristall-yes, Darren Crawford-yes, Sue Shimp-yes, Keri Pesola- arr. 6:07pm
Others Present:
Library Director Shelley Augustine, Facilities Manager Steve Raasch
Recognition of Visitors: None
Public Comment: None
New Business:
HVAC - Chiller Discussion
There have been ongoing issues with the chiller and also the cooling unit in the IT closet. It was
recently discovered that replacement of achiller gasket is necessary to repair the main unit and Ms.
Augustine explained the repair in detail. The labor alone will cost $10,000 and will require removing
the fence, using a crane to remove the unit and opening it up. Mr. Raasch said a chiller should last 20
years if maintained and he said $11,000 in repairs was spent over the last 2 years. A new chiller would
take at least 8 months to receive, so he recommended going ahead with the repairs for now. He said it
would take 5 days for installation and must be done when the chiller is not needed. Mr. Raasch will
speak with R.J. O'Neil regarding the repairs.
A new chiller would cost $220,000, not including labor or engineering. If the library replaces the
chiller, he recommended speaking with an engineer first to make sure the load is OK and the piping
size is right. The engineer can determine the scope of work, do the bid and oversee all aspects of the
project. Full sets of mechanical drawings would be helpful. In the proposal, it should be specified that
the company who installed the Building Automation System (BAS) must be used since they know the
system. If it went out to bid by August, the chiller should arrive in early spring and be installed ideally
in April. Mr. Raasch has a list of contractors that would bid on this job and he advised it should be
scheduled before work at the schools begin.
Ms. Augustine said the library must determine how to pay for a new chiller. A new unit should be
eligible for ComEd incentives, though they are not available until after the project is completed. The
engineer could also do that paperwork.
Chairman Forristall asked if the chiller can be functional another 4 years. Mr. Raasch replied that if the
gasket repair is the problem, he felt it could last, as long as there is preventive maintenance. Ms.
Augustine said the library has spent $153,000 in HVAC repairs since 2011. Mr. Raasch suggested
starting the engineering process now in the event the chiller becomes non-functional and he will
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provide the name of an engineer. Ms. Augustine said the Plano Library used Kluber Engineering when
they replaced 3 units recently. The cost was $4,700 for their engineering service and they took care of
the bid process and coordination. Mr. Raasch said Kluber is currently working on the Public Works
building and he also noted that for engineering services, a bid process is not needed. The library could
choose their own engineer and the engineer must be under contract in some aspect with the city. He
will also consult with EEI. When the engineering is done, dates are in place and the engineer should be
able to give a cost estimate for the entire process. Mr. Raasch has a document that he uses in Oswego
to engage engineering services and he added that an email to the engineer asking for the scope of work
and estimated cost would also suffice, with no formal RFP needed. Chairman Forristall said the library
should move forward with an email and obtain an estimate.
Mr. Raasch discussed coolants and said that flushing the lines would be needed since different coolants
cannot be mixed. He said the coolant in the server room is now obsolete, but can still be obtained,
though at a much higher price. He said the server room units (the condensing unit and room unit)
would have to be replaced at a cost of $6,000. He will ask Trico for a bid and the library should ask
R.J. O'Neil for a bid. Chairman Forristall said the library should go ahead with the server room cooler
replacement.
Mr. Forristall said the library is paying down the bonds and getting ready to start budgeting for
equipment replacement. He said the IT room should be done next year and he hopes the library can get
another year from the chiller. Mr. Raasch will review copies of repair invoices to determine the kinds
of repairs made. He will also forward a spreadsheet template he uses to schedule work orders and also
to list assets/equipment so the Committee can begin a capital projects spreadsheet.
Landscaping Lights & Building Lights
The outside landscaping lights have stayed on continuously for several months, which Director
Augustine has already addressed with the Board. A resident recently complained about taxpayer
money being wasted with these lights. A different photocell could be put into the unit, however, it is
not known how it would react. Mr. Raasch said the parts cannot be obtained unless a maintenance
agreement is signed. If the library did enter into the agreement and the company could not fix the
lights, they would then require an upgrade, therefore adding to the cost.
Mr. Raasch also recommended a lighting upgrade very soon. He said the library should be re-done
each 3 years and this should be budgeted now. Ms. Augustine noted that a company named Verde had
done an assessment a couple years ago regarding the upgrade of all lighting with LED which lasts
about 5 years. Mr. Raasch said Verde does all the ComEd paperwork and they do a very good job.
The LED plus the ComEd incentives lower the bill considerably. Even though the library does not pay
for their electricity, it is paid by the taxpayers. The savings goes back to ComEd's grid. If LED
lighting is used, 20-25% or more energy savings are realized. He said in Oswego, the LED streetlights
use 50% less energy. The Verde system was estimated to be a cost of $38,000 and with incentives, that
would reduce that cost to $20-$25,000. He said LED's are hard to get at this time so the library should
wait to do this program. The incentives may not be available right at this time and will be known in
October. After next year, the incentives are finished unless the state forces the extension of the
program. Ms. Augustine asked if the LED program needs to be in place before solar panels are done.
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Parking Lot
Sealcoating/striping of the parking lot was also discussed. Ms. Augustine said Public Works was
waiting on new equipment to do the lot. The striping needs 2 coats and the lot would be unusable for
1-2 days. Mr. Raasch suggested scheduling it along with any other parking lots that might be re-done,
though he did not think any other lots were slated for this year. Chairman Forristall noted that the
library has been waiting for a few years to have the lot re-done and Mr. Raasch said they should be
done every 3 years. Ms. Pesola asked when the lot was last re-surfaced and striped, which was about
3-5 years ago. Ms. Augustine will email Mr. Dhuse for a timeline. The Director noted the parking lot
and chiller costs come from the same budget item. The cost is about $20,000 for resurfacing and
striping. To cut costs, the library could just fill the cracks and stripe only. Mr. Crawford asked if the
library could just hire it done or split the cost with the city. He believes the city took care of the
maintenance/cost of doing it last time. Ms. Augustine will contact Mr. Dhuse to find out who did it
before, when it was done, and the cost. Mr. Raasch suggested that if the schools are doing any parking
lot, the library could piggyback off that--he believes there is a clause that allows the city to do so.
Solar Panels
Mr. Crawford said he recently saw raised solar panels in a parking lot in Ohio. Mr. Raasch said the city
is looking at a similar setup for the new city hall and there will also be panels in the field to the west of
the city hall. He said normally the panels are on 10-foot poles, but 12-foot poles are needed to
accommodate snow plows. Director Augustine asked if the panels could be on the roof--both
placements can be done. Responding to Ms. Pesola's inquiry about parking spots, he said some spaces
will be lost. A fence is also required around solar panel arrays. Mr. Crawford prefers the field option
more than the roof, but he said a load calculation would be needed for roof panels. Depending on the
roof's age and condition, it may be replaced prior to panel installation. A roofing contractor has
already looked at the library roof, said Mr. Raasch and in addition to the library, 5-6 other city
buildings are still being considered for solar panels.
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 6:49 pm on a motion and second by
Mr. Forristall and Mr. Crawford, respectively.
Minutes respectfully submitted by Marlys Young, Minute Taker
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Yorkville Public Library
Personnel Committee Meeting
Wednesday, June 29, 2022, 6:00pm
Yorkville Public Library
902 Game Farm Road – Michelle Pfister Meeting Room
The Personnel Committee meeting was called to order at 6:00pm by Chairwoman Theron Garcia.
Roll Call of Committee Members:
Bret Reifsteck-yes, Theron Garcia-yes, Darren Crawford-yes
Others Present: None
Recognition of Visitors: No visitors
Public Comment: None
New Business:
Annual Director's Evaluation
Ms. Garcia said this meeting is a continuation of a meeting last week to conduct the Library Director's
annual evaluation.
Executive Session:
Chairwoman Garcia moved to enter into Executive Session at approximately 6:01pm and read the
reason as follows:
For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity. Mr. Crawford seconded the motion. Roll call:
Crawford-yes, Garcia-yes, Reifsteck-yes. Carried 3-0.
The Session concluded at approximately 6:39pm on a motion by Ms. Garcia and second by Mr.
Reifsteck and the Committee returned to the regular session.
New Business cont.:
The Committee members finalized the evaluation and it will be moved forward to the full Board of
Trustees for consideration at their July meeting.
Adjournment:
There was no further business and the meeting was adjourned at 6:40pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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OFFICE OF THE SECRETARY OF STATE
JESSE WHITE • Secretary of State and State Librarian
___________________________________________________________________________________________________________________________
Illinois State Library
Gwendolyn Brooks Building
Springfield, Illinois 62701
June 29, 2022
Shelley Augustine, Library Director
Yorkville Public Library
902 Game Farm Road
Yorkville, Illinois 60560-1135
Dear Director Augustine:
I am pleased to award the Yorkville Public Library a FY 2022 Illinois Public Library Per Capita Grant in the
amount of $31,761.18. Over $18 million is being awarded this year.
Illinois Public Library Per Capita and Equalization Aid Grants help ensure public libraries have the
resources to address the needs of the community. Libraries count on these grants for important
expenses, such as purchasing materials, supporting programming, and improving technology.
Libraries have until June 30, 2023, to obligate these grant funds and until August 15, 2023, to expend
them. The FY 2022 expenditures report must be submitted with the FY 2024 application, due January
30, 2024.
The official service area population for your library is 21,533. Please be sure to use this figure on future
per capita grant applications and Illinois Public Library Annual Reports (IPLAR). The official population
figure for your library is based on the 2020 U .S. Census and can only be changed with proper
documentation. Proper documentation includes official U.S. Census Bureau letters and/or annexation
or referendum confirmations.
Our public libraries are truly the cornerstones of our communities. They are a lifesaver for many and are
the most reliable resource Illinois citizens have to obtain information.
I am extremely proud of the outstanding service public libraries provide to patrons.
Sincerely,
Jesse White
Secretary of State and State Librarian
cc: Darren Crawford
Yorkville Public Library Per Capita File
JW:isl
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16
DATE: 06/15/22UNITED CITY OF YORKVILLETIME: 14:22:25MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900119 FNBO FIRST NATIONAL BANK OMAHA 06/25/22062522-R.WOOLSEY-A 05/31/22 12 AMPERAGE-SHORTING CAP23-230-56-00-564222.6413 AMPERAGE-BALLAST KITS, PHOTO 23-230-56-00-5642284.0014 CELLS, LAMPS** COMMENT **15 ARNESON#200950-APR 2022 DIESEL 01-410-56-00-5695223.9016 ARNESON#200950-APR 2022 DIESEL 51-510-56-00-5695223.9017 ARNESON#200950-APR 2022 DIESEL 52-520-56-00-5695223.9018 ARNESON#200951-APR 2022 GAS01-410-56-00-5695266.8619 ARNESON#200951-APR 2022 GAS51-510-56-00-5695266.8720 ARNESON#200951-APR 2022 GAS 52-520-56-00-5695266.8721 ARNESON#202066-APR 2022 DIESEL 01-410-56-00-5695423.6522 ARNESON#202066-APR 2022 DIESEL 51-510-56-00-5695423.6523 ARNESON#202066-APR 2022 DIESEL 52-520-56-00-5695423.6524 ARNESON#2002065-APR 2022 GAS 01-410-56-00-5695425.3525 ARNESON#2002065-APR 2022 GAS 51-510-56-00-5695425.3426 ARNESON#2002065-APR 2022 GAS 52-520-56-00-5695425.3427 ARNESON#202011-APR 2022 GAS 01-410-56-00-5695243.2828 ARNESON#202011-APR 2022 GAS 51-510-56-00-5695243.2929 ARNESON#202011-APR 2022 GAS 52-520-56-00-5695243.2930 ARNESON#202012-APR 2022 DIESEL 01-410-56-00-5695235.7131 ARNESON#202012-APR 2022 DIESEL 51-510-56-00-5695235.7232 ARNESON#202012-APR 2022 DIESEL 52-520-56-00-5695235.7233 ARNESON#2001945-APR 2022 GAS 01-410-56-00-5695294.0534 ARNESON#2001945-APR 2022 GAS 51-510-56-00-5695294.0535 ARNESON#2001945-APR 2022 GAS 52-520-56-00-5695294.0636 ARNESON#201946-APR 2022 DIESEL 01-410-56-00-5695288.7237 ARNESON#201946-APR 2022 DIESEL 51-510-56-00-5695288.7338 ARNESON#201946-APR 2022 DIESEL 52-520-56-00-5695288.7239 WATER PRODUCTS-CURB BOX PLUG, 51-510-56-00-5640355.0040 BAND REPAIR CLAMPS** COMMENT **41 PLAINFIELD SIGN-UB PAYMENT BOX 24-216-56-00-565645.0042 LETTERING** COMMENT **INVOICE TOTAL:10,936.98 *062522-S.AUGUSTINE-A 05/31/22 01 AMPERAGE-LAMPS, BATTERY82-820-56-00-5621329.20INVOICE TOTAL:329.20 *062522-S.IWANSKI-A 05/31/22 01 YORKVILLE POST-POSTAGE82-820-54-00-54529.69INVOICE TOTAL:9.69 *062522-S.REDMON-A 06/10/22 01 JACKSON-HIRSH-LAMINATING79-795-56-00-5610266.2402 AMAZON-PAPER CUTTER79-795-56-00-5606190.4903 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607405.3804 SUPPLIES** COMMENT **05 RUNCO-ENVELOPES, LABELS,79-795-56-00-5610194.1206 SHEARS, BINDER CLIPS, FILE** COMMENT **FY 22Total for all Highlighted Library Invoices: $319.2617
DATE: 06/15/22UNITED CITY OF YORKVILLETIME: 14:34:41MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900120 FNBO FIRST NATIONAL BANK OMAHA 06/25/22062522-A.SIMMONS-B 05/31/22 01 QUILL-PENCILS, DESK CALENDAR 01-120-56-00-561030.7702 GODADDY-STANDARD WILDCARD SSL 01-640-54-00-5450699.98INVOICE TOTAL:730.75 *062522-B.OLSON-B 05/31/22 01 ZOOM-MONTHLY USER FEES01-640-54-00-5462209.9602 ICSC CONFERENCE FEE01-000-24-00-2440290.0003 ICSC CONFERENCE FEE01-000-24-00-2440440.0004 ISC CONVENTION MEALS01-000-24-00-244030.11INVOICE TOTAL:970.07 *062522-B.PFIZENMAIER 05/31/22 01 JEWEL-ROSES01-210-56-00-565027.0502 KC PRINT-POSTERS01-210-54-00-543048.00INVOICE TOTAL:75.05 *062522-D.BROWN-B 05/31/22 01 AMAZON-HYBRID AIR HOSE51-510-56-00-563826.87INVOICE TOTAL:26.87 *062522-D.DEBORD-B05/31/22 01 HOME DEPO-PLANTER FLOWERS82-000-24-00-2480131.2002 AMAZON PRIME MONTHLY FEE82-820-54-00-546014.9903 DEMCO-PORT IT NOTES, BOOK TAPE 82-820-56-00-5620336.0104 CD ALBUM SLEEVES, LABLES,** COMMENT **05 CLEAR CORNER POCKETS** COMMENT **INVOICE TOTAL:482.20 *062522-D.SMITH-B05/31/22 01 HOME DEPO-INFLATOR79-790-56-00-563049.0002 NATIONAL SPORTS25-225-60-00-60601,594.0003 PRODUCTS-PICKLEBALL NETS** COMMENT **INVOICE TOTAL:1,643.00 *062522-E.DHUSE-B 05/31/22 01 NAPA#312611-FILTERS, OIL, PLUG 01-410-56-00-562874.3702 NAPA#312791-FILTERS01-410-56-00-56286.8603 NAPA#313710-HOSE, HOSE CLAMP 52-520-56-00-562861.9604 NAPA#313879-HOSE CLAMP52-520-56-00-562882.9005 NAPA#313956-BATTERY CABLES01-410-56-00-562816.1806 NAPA#314334-FILTER01-410-56-00-562813.66INVOICE TOTAL:255.93 *062522-E.SCHREIBER-B 05/31/22 01 TARGET-GRAD DESERTS79-795-56-00-56069.8702 BIG LOTS-PRESCHOOL DRINKS79-795-56-00-560611.8703 PARTY CITY-GRADUATION SUPPLIES 79-795-56-00-560678.4004 ANDERSONS-BOOK79-795-56-00-56064.7805 AMAZON-GREETING CARDS,79-795-56-00-5606243.8906 DOILIES, STRAWS, POWDER PAINT, ** COMMENT **07 BALLOONS, CARDBOARD TUBES,** COMMENT **08 CONSTRUCTION PAPER, ZIPLOCK** COMMENT **FY 2318
DATE: 06/15/22UNITED CITY OF YORKVILLETIME: 14:34:41MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900120 FNBO FIRST NATIONAL BANK OMAHA 06/25/22062522-R.WOOLSEY-B 05/31/22 01 WAREHOUSE-PHONE CORD01-110-56-00-561016.2602 ARAMARK#610000288165-MATS01-410-54-00-548553.4903 AMPERAGE#1285821-IN-COBRA HEAD 23-230-56-00-56429,132.7504 CONCRETE POLES, STRESSCRETE** COMMENT **05 AMPERAGE#1285823-IN-CONCRETE23-230-56-00-5642985.0006 POLE, STRESSCRETE, COBRA HEAD** COMMENT **07 ARNESON#204715-MAY 2022 GAS 01-410-56-00-5695480.5008 ARNESON#204715-MAY 2022 GAS 51-510-56-00-5695480.5109 ARNESON#204715-MAY 2022 GAS 52-520-56-00-5695480.5110 WATER PRODUCTS#0309336-VALVE 51-510-56-00-5640410.0011 BOX KEYS** COMMENT **12 MINER #335739-JUN 202201-410-54-00-5462366.8513 MANAGED SERVICES RADIO** COMMENT **14 MINER #335739-JUN 202251-510-54-00-5462430.6515 MANAGED SERVICES RADIO** COMMENT **16 MINER #335739-JUN 202252-520-54-00-5462287.1017 MANAGED SERVICES RADIO** COMMENT **18 MINER #335739-JUN 202279-790-54-00-5462510.4019 MANAGED SERVICES RADIO** COMMENT **20 WAREHOUSE-PAPER PLATES,01-110-56-00-561087.0621 TISSUE, PAPER TOWELS, PAPER** COMMENT **22 CLIPS** COMMENT **23 AMAZON-PACKING TAPE, POST ITS 01-110-56-00-561033.90INVOICE TOTAL:13,754.98 *062522-S.AUGUSTINE-B 05/31/22 01 AMAZON-BOOKS82-820-56-00-568664.9502 YORKVILLE CHAMBER-MEMBERSHIP 82-820-54-00-5460100.0003 AMAZON-FIRE TABLET82-000-24-00-248099.9904 QUILL-PAPER TOWELS, GARBAGE 82-820-56-00-5621273.1705 BAGS, TISSUE, BATHROOM TISSUE ** COMMENT **06 AMAZON-CABLE TIES, BATTERIES 82-820-56-00-561038.2107 AMAZON-BOOKS82-820-56-00-5686311.3208 AMAZON-BOOKS82-000-24-00-248018.9009 AMAZON-STCKY NOTES82-820-56-00-56108.9010 JEWEL-DRINKS, PLATES, CUTLERY 82-820-56-00-567662.5311 QUILL-TONER, COPY PAPER82-820-56-00-5610322.9912 DEMCO-ANNUAL SUBSCRIPTION82-820-54-00-5460966.3313 RENEWAL** COMMENT **14 AMAZON-RECEIPT PAPER82-820-56-00-561071.2515 AMAZON-BOOK82-000-24-00-248018.9516 AMAZON-CLEAR BOOK TOTE BAGS 82-820-56-00-5686222.3017 QUILL-GARBAGE BAGS, URINAL82-820-56-00-5621152.0518 BLOCK, TISSUES** COMMENT **19 UNITED RENTALS-PROTABLE AC82-820-54-00-5495693.1020 RENTAL FOR SERVER ROOM** COMMENT **FY 2319
DATE: 06/15/22UNITED CITY OF YORKVILLETIME: 14:34:41MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900120 FNBO FIRST NATIONAL BANK OMAHA 06/25/22062522-S.AUGUSTINE-B 05/31/22 21 AMAZON-FACE MASKS82-820-56-00-56106.9922 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460180.9723 AMPERAGE-BATTERY82-820-56-00-562114.40INVOICE TOTAL:3,627.30 *062522-S.IWANSKI-B 05/31/22 01 YORKVILLE POST-POSTAGE82-820-54-00-545215.72INVOICE TOTAL:15.72 *062522-S.REDMON-B05/31/22 01 JEWEL-BUNS79-795-56-00-560715.1202 AMAZON-GRADUATION SUPPLIES79-795-56-00-560617.3103 AMAZON-PAPER TOWEL KEY79-795-56-00-56077.9004 TARGET-BUNS79-795-56-00-560728.7105 AMAZON-COFFEE CREAMER79-795-56-00-560734.4906 AT&T-04/24-05/23 INTERNET FOR79-795-54-00-544078.5307 TOWN SQUARE SIGN** COMMENT **08 RUNCO-TISSUE, PAPER TOWEL,79-795-56-00-5640186.8409 GARBAGE BAGS, SOAP** COMMENT **10 AMAZON-PHOTO BLACK BCAKDROP 79-795-56-00-560625.9711 TARGET-PRESCHOOL SNACKS79-795-56-00-560626.1512 AMAZON-POPCORN79-795-56-00-560770.7813 TARGET-PRESCHOOL GRAD CAKES 79-795-56-00-560659.9814 AMAZON-COSTUME COVERS79-795-56-00-560628.8815 CLEANERS-COSTUME CLEANING79-795-56-00-560657.7016 4IMPRINT-GOLF OUTING PRIZES 79-795-56-00-5606270.9617 AMAZON-BURLAP SACKS, WINE79-795-56-00-5606109.4418 GLASSES, ACRYLIC SIGN HOLDERS ** COMMENT **19 FUN EXPRESS-GRAD SUPPLIES79-795-56-00-5606439.0920 TARGET-BUNS, CANDY, CORNDOGS 79-795-56-00-560750.9421 WALMART-GOLF OUTING PRIZES79-795-56-00-560613.7622 RUNCO-LEGAL PADS79-790-56-00-562017.3023 RUNCO-TISSUE, PAPER TOWEL79-795-56-00-564057.1024 GOLD MEDAL-BEECHER CONCESSION 79-795-56-00-5607837.1325 SUPPLIES** COMMENT **26 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607863.2727 SUPPLIES** COMMENT **28 AMAZON-CREDIT FOR TAX79-795-56-00-5606-6.9729 TARGET-BUNS, CANDY79-795-56-00-560730.9330 TARGET-PRESCHOOL SUPPLIES79-795-56-00-560614.97INVOICE TOTAL:3,336.28 *062522-S.REMUS-B 05/31/22 01 HOLE IN ONE-GOLF OUTING79-795-56-00-5606216.0002 HOLE IN ONE CONTEST INSURANCE ** COMMENT **INVOICE TOTAL:216.00 *062522-S.SLEEZER-B 05/31/22 01 SHORWOOD AUTO-BLADE DRIVE79-790-56-00-5640195.00FY 23Total for all Highlighted Library Invoices: $4,125.2220
82-820LIBRARYOPERATIONS83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/06/22UNITED CITY OF YORKVILLETIME: 13:16:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/11/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105181 BAKTAY BAKER & TAYLOR203679105306/07/22 01 BOOKS84-840-56-00-5686987.95INVOICE TOTAL:987.95 *203680816106/17/22 01 BOOKS84-840-56-00-5686839.02INVOICE TOTAL:839.02 *203680927406/20/22 01 BOOKS84-840-56-00-5685476.96INVOICE TOTAL:476.96 *CHECK TOTAL:2,303.93105182 LLWCONSU LLOYD WARBER1053107/01/22 01 JUN 2022 ONSITE IT SUPPORT82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:720.00105183 MIDWTAPE MIDWEST TAPE50221745206/07/22 01 DVDS84-840-56-00-568546.48INVOICE TOTAL:46.48 *50230338806/24/22 01 AUDIO BOOKS84-840-56-00-5683179.9502 DVDS84-840-56-00-5685113.20INVOICE TOTAL:293.15 *CHECK TOTAL:339.63105184 PRAIRCAT PRAIRIECAT796007/01/22 01 JUL-SEPT 2022 PARTICIPATING82-820-54-00-54684,354.5002 FEES** COMMENT **INVOICE TOTAL:4,354.50 *CHECK TOTAL:4,354.50FY 2321
82-820LIBRARYOPERATIONS83-830LIBRARYDEBTSERVICE 84-840LIBRARYCAPITALDATE: 07/06/22UNITED CITY OF YORKVILLETIME: 13:16:18CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/11/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105185 RAILS RAILS937107/01/22 01 EREAD MEMERSHIP RENEWAL82-820-54-00-5468391.50INVOICE TOTAL:391.50 *CHECK TOTAL:391.50105186 RJONEILR.J. O'NEIL, INC.0011717706/08/22 01 REPLACED COMPRESSOR SLIDE82-820-54-00-54952,407.7802 CONTROL** COMMENT **INVOICE TOTAL:2,407.78 *CHECK TOTAL:2,407.78105187 TCGTCG SOLUTIONS, INC22-009206/01/22 01 HOSTED VOIP - MAY 202282-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:445.00105188 WEBLINX WEBLINX INCORPORATED3154806/11/22 01 WORDPRESS WEBSITE BASE RENEWAL 82-820-54-00-5462200.00INVOICE TOTAL:200.00 *CHECK TOTAL:200.00105189 YOUNGM MARLYS J. YOUNG06132206/28/22 01 06/13/22 LIB MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *06202206/20/22 01 06/20/22 MEETINGH MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:170.00TOTAL AMOUNT PAID:11,332.34FY 2322
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,792.92 - 18,792.92 1,685.91 1,417.78 21,896.61 FINANCE14,328.94 - 14,328.94 1,275.27 1,062.09 16,666.30 POLICE124,241.92 9,468.62 133,710.54 564.24 9,948.73 144,223.51 COMMUNITY DEV.26,110.59 - 26,110.59 2,377.25 1,982.92 30,470.76 STREETS21,960.64 110.29 22,070.93 1,973.19 1,630.55 25,674.67 BUILDING & GROUNDS2,095.20 2,095.20 199.82 171.76 2,466.78 WATER18,838.62 206.25 19,044.87 1,695.00 1,387.87 22,127.74 SEWER9,594.35 18.74 9,613.09 855.57 698.69 11,167.35 PARKS28,503.00 181.39 28,684.39 2,310.37 2,147.56 33,142.32 RECREATION17,242.47 - 17,242.47 1,353.30 1,270.27 19,866.04 LIBRARY18,101.15 - 18,101.15 1,002.83 1,341.91 20,445.89 TOTALS299,809.80$ 9,985.29$ 309,795.09$ 15,292.75$ 23,060.13$ 348,147.97$ TOTAL PAYROLL348,147.97$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 10, 202223
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,000.00 - 4,000.00 - 306.00 4,306.00 ADMINISTRATION20,950.82 - 20,950.82 1,864.61 1,934.89 24,750.32 FINANCE17,253.74 - 17,253.74 1,535.59 1,285.84 20,075.17 POLICE136,955.72 1,431.80 138,387.52 537.53 10,275.85 149,200.90 COMMUNITY DEV.32,291.15 - 32,291.15 2,873.92 2,409.82 37,574.89 STREETS34,134.40 669.28 34,803.68 3,097.53 2,596.87 40,498.08 BUILDING & GROUNDS4,217.10 - 4,217.10 375.32 322.60 4,915.02 WATER27,058.48 260.66 27,319.14 2,431.44 2,020.91 31,771.49 SEWER13,494.55 19.69 13,514.24 1,202.75 997.13 15,714.12 PARKS43,583.19 354.36 43,937.55 3,640.60 3,295.34 50,873.49 RECREATION22,270.21 - 22,270.21 1,738.15 1,654.87 25,663.23 LIBRARY19,694.90 - 19,694.90 1,094.78 1,463.85 22,253.53 TOTALS376,812.60$ 2,735.79$ 379,548.39$ 20,392.22$ 28,633.46$ 428,574.07$ TOTAL PAYROLL428,574.07$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 24, 202224
Library CC Check Register ‐ FY22 (Page 1)06/25/2022 $319.26
Library CC Check Register ‐ FY23 (Pages 2 ‐ 4)06/25/2022 4,125.22
Library Check Register ‐ FY23 (Pages 5 ‐ 6)07/11/2022 11,332.34
Nicor ‐05/01/21‐05/30/22 services 06/28/2022 2,221.02
Glatfelter ‐ Liability Ins Installment #6 06/14/2022 1,094.20
Bank of New York‐Bond Series 2013 Admin Fee 06/14/2022 1,100.00
IPRF ‐ July 2022 Work Comp Ins 06/14/2022 928.04
Bank of New York‐Bond Series 2006 Admin Fee 06/28/2022 588.50
TOTAL BILLS PAID: $21,708.58
DATE
Bi‐weekly (Page 7)06/10/2022 $20,445.89
Bi‐weekly (Page 8)06/24/2022 22,253.53
TOTAL PAYROLL:$42,699.42
TOTAL DISBURSEMENTS:$64,408.00
PAYROLL
Fiscal Year 23
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, July 11, 2022
ACCOUNTS PAYABLE
Fiscal Year 22
25
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26
DATE: 07/06/2022 UNITED CITY OF YORKVILLE PAGE: 1TIME: 16:57:12 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 02PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2022 BEGINNING BALANCE 55,275.84AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00_________________________________TOTAL PERIOD 01 ACTIVITY 65.45 93.0002 AP-220613B 06/06/2022 01 BOOKS BAKER & TAYLOR 105168 2036714384 1,083.0406/06/2022 02 BOOKS BAKER & TAYLOR 105168 2036721767 378.7206/06/2022 03 BOOKS BAKER & TAYLOR 105168 2036735616 720.23AP-220625MB 06/15/2022 157 HOME DEPO-PLANTER FLOWERS FIRST NATIONAL BANK 900120 062522-D.DEBORD-B 131.2006/15/2022 158 AMAZON-FIRE TABLET FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 99.9906/15/2022 159 AMAZON-BOOKS FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.9006/15/2022 160 AMAZON-BOOK FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.95_________________________________TOTAL PERIOD 02 ACTIVITY 2,451.03 0.00TOTAL ACCOUNT ACTIVITY 2,516.48 93.00ENDING BALANCE 52,852.36GRAND TOTAL 0.00 52,852.36TOTAL DIFFERENCE 0.00 52,852.3627
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% of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 June-22 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 44,628 377,451 422,079 822,463 51.32%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 45,978 388,869 434,847 844,771 51.48%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 3,996 - 3,996 8,000 49.94%
82-000-41-00-4160 FEDERAL GRANTS 870 - 870 - 0.00%
82-000-41-00-4170 STATE GRANTS - - - 21,151 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,156 38 1,194 1,000 119.40%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,212 730 2,942 8,500 34.61%
82-000-44-00-4422 COPY FEES 299 168 467 3,000 15.57%
82-000-44-00-4438 PROGRAM FEES - - - - 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 238 314 552 1,000 55.23%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - - 500 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 306 1,020 1,327 2,750 48.24%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 7,245 2,022 9,268 23,638 39.21%
TOTAL REVENUES: LIBRARY 106,928 770,613 877,541 1,736,773 50.53%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 21,923 23,457 45,381 291,111 15.59%
82-820-50-00-5015 PART-TIME SALARIES 14,775 14,339 29,114 213,000 13.67%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,951 2,098 4,049 26,240 15.43%
82-820-52-00-5214 FICA CONTRIBUTION 2,722 2,806 5,528 37,585 14.71%
82-820-52-00-5216 GROUP HEALTH INSURANCE 23,227 (1,104)22,122 102,663 21.55%
82-820-52-00-5222 GROUP LIFE INSURANCE 47 47 95 586 16.18%
82-820-52-00-5223 DENTAL INSURANCE 1,190 - 1,190 7,135 16.68%
82-820-52-00-5224 VISION INSURANCE 85 85 170 1,051 16.18%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 295 - 295 1,000 29.52%
82-820-52-00-5231 LIABILITY INSURANCE 6,950 2,022 8,972 22,638 39.63%
Contractual Services
82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - 15,000 0.00%
82-820-54-00-5412 TRAINING & CONFERENCES 320 - 320 3,000 10.67%
82-820-54-00-5415 TRAVEL & LODGING - 83 83 1,500 5.51%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 125 695 820 8,000 10.25%
82-820-54-00-5452 POSTAGE & SHIPPING - 16 16 750 2.10%
82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 536 536 1,071 6,428 16.67%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 829 1,262 2,091 11,000 19.01%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended June 30, 2022
29
% of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 June-22 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended June 30, 2022
82-820-54-00-5462 PROFESSIONAL SERVICES 1,617 3,570 5,187 40,000 12.97%
82-820-54-00-5466 LEGAL SERVICES - - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,679 - 2,679 21,000 12.76%
82-820-54-00-5480 UTILITIES - - - 23,320 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 6,013 6,013 50,000 12.03%
82-820-54-00-5498 PAYING AGENT FEES - 1,689 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 448 448 8,000 5.60%
82-820-56-00-5620 OPERATING SUPPLIES - 336 336 4,000 8.40%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 440 440 7,000 6.28%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 3,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - - 2,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION - 63 63 300 20.84%
82-820-56-00-5685 DVD'S - - - 500 0.00%
82-820-56-00-5686 BOOKS - 599 599 1,500 39.90%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 6,556 6,556 13,113 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - 675,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - - - 84,200 0.00%
TOTAL FUND REVENUES 106,928 770,613 877,541 1,736,773 50.53%
TOTAL FUND EXPENDITURES 79,271 66,054 145,325 1,763,820 8.24%
FUND SURPLUS (DEFICIT) 27,657 704,559 732,217 (27,047)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 5,650 8,000 13,650 50,000 27.30%
84-000-45-00-4500 INVESTMENT EARNINGS 15 15 29 350 8.36%
84-00-48-00-4850 MISCELLANEOUS INCOME - 26 26 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 5,665 8,040 13,705 50,350 27.22%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 25,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - 345 345 3,500 9.85%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - 500 0.00%
84-840-56-00-5685 DVD'S - 256 256 3,000 8.52%
84-840-56-00-5686 BOOKS - 2,391 2,391 50,000 4.78%
TOTAL FUND REVENUES 5,665 8,040 13,705 50,350 27.22%
TOTAL FUND EXPENDITURES - 2,991 2,991 85,500 3.50%
FUND SURPLUS (DEFICIT) 5,665 5,049 10,714 (35,150) 30
May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 $ 797,910 Building Development FeesOld Second 177,739 179,331 Library Operations Illinois Funds 283,566 283,827 Total: $ 965,205 $ 1,261,067 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - PAYROLL1ST PAY PERIOD20,523$ $ 20,446 2ND PAY PERIOD20,848 22,254 3RD PAY PERIOD - - Total 41,371$ 42,699$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of June 30, 2022FISCAL YEAR 202331
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32
June YTD % of FY 2023
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 766,320$ 856,926$ 51.40% 1,667,234$ 839,433$ 2.08%
Intergovernmental
Personal Property Replacement Tax -$ 3,996$ 49.94%8,000$ 2,085$ 91.64%
Federal & State Grants - 870 4.11% 21,151 - 0.00%
Total Intergovernmental -$ 4,866$ 16.69% 29,151$ 2,085$ 133.37%
Library Fines 38$ 1,194$ 119.40%1,000$ 1,042$ 14.64%
Charges for Services
Library Subscription Cards 730$ 2,942$ 34.61%8,500$ 2,426$ 21.27%
Copy Fees 168 467 15.57%3,000 568 -17.79%
Total Charges for Services 898$ 3,409$ 29.65% 11,500$ 2,994$ 13.86%
Investment Earnings 314$ 552$ 55.23%1,000$ 86$ 543.87%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - - 0.00%500 - 0.00%
Miscellaneous Income 1,020 1,327 48.24%2,750 473 180.73%
Transfer In 2,022 9,268 39.21% 23,638 7,293 27.08%
Total Miscellaneous & Transfers 3,042$ 10,594$ 39.40% 26,888$ 7,765$ 36.43%
Total Revenues and Transfers 770,613$ 877,541$ 50.53% 1,736,773$ 853,405$ 2.83%
Expenditures
Library Operations 66,054$ 145,325$ 8.24%1,763,820$ 169,465$ -14.24%
50 Salaries 37,796 74,495 14.78% 504,111 59,839 24.49%
52 Benefits 5,954 42,421 21.33% 198,898 34,924 21.47%
54 Contractual Services 13,863 19,968 10.67% 187,198 13,636 46.44%
56 Supplies 1,885 1,885 7.17% 26,300 954 97.57%
99 Debt Service 6,556 6,556 0.77% 847,313 60,113 -89.09%
Total Expenditures and Transfers 66,054$ 145,325$ 8.24% 1,763,820$ 169,465$ -14.24%
Surplus(Deficit)704,559$ 732,217$ (27,047)$ 683,940$
*June represents 17% of fiscal year 2023
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended June 30 2022 *
Fiscal Year 2022
For the Month Ended June 30, 2021
33
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34
YPL Director’s Report for June 2022
Past & Upcoming Events/Programs
Our summer reading program for adults, teens, and kids kicked off on June 1 and will run until July 31.
We are challenging patrons to read, complete their reading logs, and return them for a change to win
several prizes suppled by local businesses and the FOL. Our theme this year is Fizz, Boom, READ! We are
highlighting our 30 circulating STEM kit we can purchase because of a grant we received last fiscal year.
The kits are a popular item this summer with kids and families. Jennette has been highlighting a few of
the kits with special programming and activities.
Illinois Storm Chasers presented their 201 program at the Library in June. We had over 30 people in
attendance. This program was sponsored by the Friends of the Library.
There were 2 Illinois Libraries Presents programs in June to complete the sessions for this inaugural year.
The new session will start in September with Marlee Matlin and run through June 2023. We have
committed to being apart of this co-op program for another year. The FOL have agreed to sponsor this
program for us.
The MMOT has rolled into our parking lot on July 5 and will stay until July 8. I had reached out to all City
department heads, local and state representatives, city council members, county board members, Y115
school administration, and community about the opportunity to gain experience more about this
traveling exhibit.
On July 12 we will be having a School of Wizardry – Portrait Craft in preparation for our Harry Potter
LARP event on August 6. Join us to create water paint portraits to hang in the "Grand Staircase". Join us
to create water paint portraits to hang in the "Grand Staircase".
July 19 –Wand Craft & July 26 – Potion Craft
July 20 - Executive Director Mark Spreyer from the Stillman Nature Center in South Barrington, will bring
four raptors to share with the group. Discover and learn all about owls and other raptors.
July 21 – Canvas Pain Party - Michelle from Petite Palette will guide you step by step to create an 8x10
board that says, "Waiting for my letter from Hogwarts". – There will be a fee for this program to offset
the cost of the supplies.
On July 14 & 28 – Get Ready for Kindergartner - The Yorkville School District is hosting a variety of
engaging literacy-rich experiences for children getting ready for kindergarten. Your future fox can attend
one or all four sessions.
July 27 – An evening with Winston Gambro, author & artist. Yorkville native, Winston Gambro is a talent
graphic novelist, author, and artist. Author of Overflow, Rex Radley Boy Adventurer, and Haunted
House: A Love Story, this local author will be speaking about his art, writing, and the publishing of his
fantastic comic books. A children's/teen program begins at 5:30, when Mr. Gambro will take young
library patrons through the steps, he takes to create his comic book art. Kids and teens will get an
opportunity to draw along with Winston as he teaches you his craft.
35
Outreach
I attended a RAILS City Library Group zoom meeting with 23 other libraries. Julie Tappendorf, attorney
from Ansel Glink, addressed questions from the group about library/city collaborations and working
arrangements. Our next meeting will be on Friday, July 15.
Library Operations
As of June 28, our exterior building lights have now started working again after being on for the past 6
months. Ted and Steve have no idea why.
I emailed Eric about getting our parking lot resurfaced. He responded that the city is planning to do our
lot this summer. Probably right before school starts.
After our Physical Facilities Committee meeting, Steve from the City asked if we would like to have him
contact another company for a second opinion on the inner gasket repair that has been suggested to be
performed.
We have had our backflow inspection performed this week while Ted was in attendance.
Other
After approval from Darren & Theron, I submitted the IPLAR (Illinois Public Library Annual Report) to the
state. The complete report can be found in this packet.
Staff
We interviewed four people for the position of the Director of Adult Services, and we chose to hire Mike
Curtis. Mike has been with the Library for 2 years and comes with 15+ years of education experience. He
has traveled to over 35 countries with 500+ students during his time as a teacher. He brings a wonderful
perspective and educational experience to this position. His first day as a full-time employee was June
15. He was able to have 3 days of training with the outgoing person for this position.
We had one part-time employee give notice in June that she had taken a job at the Plano Public Library
District and would be starting in 2 weeks. This left two open part-time positions for Library Clerks that
we needed to fill. We posted the job, collected applications, and conducted interviews on four potential
candidates. We have hired two part-time Library Clerks that will rotate between two departments
pending background checks and drug screenings.
Tim and Shay from the Parks & Recreation Department, along with myself, conducted two interviews for
the Community Engagement & Marketing Coordinator Position and hope to be able to move forward
with a recommendation soon.
36
Stats - June 2022 Programs
Youth Programs:
18 Children’s programs with 439 attending: 2 book clubs, 4 story times, Window Art, Tots-and-
toddlers, Lego kits, Read with Paws, Preschool Zone, Literacy Center, Escape room, School Tour, Chalk
the Walk, Home School Book club, ready for kindergarten, STEM.
3 passive Children’s program with 436 attending: (ABC find, color pages, scavenger hunt.
4 Teen program with 53 attending: TAG, Teen Book club, Harry Potter Book Club, escape room
1 passive Teen programs with 1 attending: Teen color pages.
Adult Programs:
19 programs with 212 attending
6/7 Threads 11
6/8 Lunch bunch 7
6/9 Chair Yoga 12
6/9 Dungeons & Dragons 6
6/10 Roaming Readers 5
6/15 Storm Chasing 201 30
6/16 Chair Yoga 18
6/16 Dungeons & Dragons 5
6/16 Men’s book Club 9
6/21 Maker Tuesday Craft 18
6/22 ILP Kwame Onwuachi 10
6/23 Chair Yoga 19
6/23 Dungeon’s & Dragons 0
6/24 Roaming Readers 5
6/27 Monday movie 10
6/28 Creative Writing 12
6/30 Chair Yoga 18
6/30 Dungeon’s & Dragons 4
6/30 ILP- Michelle Zauner 13
1 passive program with 3 attending (puzzle)
Meeting Room Usage: Rentals-2; Library use- 14; Zoom meets-6
Board room Use: 6
Museum pass: 14
Proctored tests: 0
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits
37
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38
YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals web holds
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 12219 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78
JUNE 16482 553 1772 8341 7965 376 366 1772 6001 598 1427 388 365 212
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 20 9 28 108 31 729 598 317 0 17 3
JUN 18 6 28 81 39 787 661 310 0 10 23
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
39
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 5630 5954
CURBSIDE PATRONS 16 18
HOME DELIVERY 2 2
CARDS ISSUED THROUGH WEBSITE 9 24
CHILDREN'S AGE 0-5 PROGRAMS 8 18
AGE 0-5 ATTENDANCE 198 201
CHILDREN'S AGE 6-11 PROGRAMS 7 18
AGE 6-11 ATTENDANCE 126 238
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3 3
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332 436
NUMBER OF YA PROGRAMS 3 4
YA PROGRAM ATTENDANCE 53
NUMBER OF YA PASSIVE PROGRAMS 2 1
YA PASSIVE PROGRAM ATTENDANCE 6 1
YOUTH SUMMER/WINTER READING
NUMBER OF ADULT PROGRAMS 17 19
ADULT PROGRAM ATTENDANCE 164 212
NUMBER OF ADULT PASSIVE PROGRAMS 1
ADULT PASSIVE PROGRAM ATTENDANCE 3
ADULT SUMMER/WINTER READING
RM. RENTAL 2
MEETING ROOM USE:24 14
BOARD ROOM USE 4 6
STUDY ROOM USE 65 69
MUSEUM PASS 9 14
YOUTH COMPUTER SESSIONS 18 37
ADULT COMPUTER SESSIONS 194 229
FRIENDS VOLUNTEER HOURS 39
YOUTH VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
40
41
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42
►JOIN
July 2022July 2022
July Special Events
Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups
The Box in the Woods
By Maureen Johnson
July Social Events AAdult Servicesdult Services
upcoming programs
YYoorkville Prkville Public Lublic Libraribraryy
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
43
Would you like to see more book clubs?
If you like us to start a new book club with another
topic or theme, we'd love to hear your ideas.
Come talk to the clerk at the adult services desk about
what you'd like to see at YPL.
Share a photo of your creative endeavors with us on the
library's Facebook or Instagram or email a photo
to adultref@yorkville.lib.il.us
We'd love to see what you made!
July Book ClubsJuly Creative Programming
44
a tolerance reading list:
tuesday, july 5th - friday, july 8
►keep reading
If you liked learning more about tolerance, try these next:
The Mobile Museum of Tolerance is a new educational initiative,
designed to bring world-class learning experiences and to inspire
people of all ages and backgrounds, empowering them to raise
their voices and combat anti-Semitism, bullying, racism, hate, and
intolerance and to promote human dignity.
The museum will be in the YPL parking lot from Tuesday, July 5th
through Friday, July 8th from 10:00 am to 6:00 pm each day. We'd
love to have you visit the museum then stop inside to check out
some great books.
►the mobile museum of tolerance
►have questions?
Visit the library's website at yorkville.lib.il.us or the mobile
museum's page at mmot.com
For more recommendations, ask a librarian!
museum of tolerance
@ yorkville public librarymobile
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
45
►martin
►explore other voices for tolerance
the library is full of incredible stories of inspirational people from all around
the world that dedicated their lives to helping others see the strengths in our
differences. ask a librarian for help finding more about any of them.
circle the the book topics you've read about
Tip:
Enjoy the
included
granola bar
on your hike!
tolerance reading scavenger hunt
a human rights hero
a unique culture
historical women
a different belief
a peaceful protest
a historical first
a legal case
a political prisoner
inclusiveness
Think about someone that lives in our community today that helps us strive
for diversity, equity, and inclusiveness. how can you learn more about them?
Share a photo of you reading about tolerance with us on the
Yorkville Library's Facebook or Instagram.
we want to see what you're reading...
►anne
►jackie
46
June 9, 2022
Library Nonresident Library Card Guidance
The Illinois General Assembly recently enacted Public Act 102-0843 (effective May 13, 2022) to
amend both the Local Library Act and the Library District Act to authorize libraries to adopt
regulations waiving nonresident library card fees for persons under 18 years old in certain
circumstances. The Illinois State Library (ISL) is expected to issue guidance on this new law later
this summer and, in the interim, has referred to the ISL’s FAQ addressing current state laws and
administrative regulations on nonresident library card requirements which can be accessed here:
FAQ. In the interim, the following is some interim guidance to assist RAILS’ members in
understanding this new law.
How does Public Act 102-0843 change existing library laws?
The Public Act amends section 4-7(12) of the Local Library Act (75 ILCS 5/4-7(12)) and Section
30-55.60 of the Library District Act (75 ILCS 16/30-55.60) to authorize library boards of trustees
to adopt regulations that waive nonresident fees for persons under the age of 18 years old
(“minors”).
Does the new law require libraries to waive nonresident fees for minors?
No, there is no requirement that a library waive nonresident fees for minors. The new law leaves
the choice to each library.
It is important to remember that state law requires each library board of trustees to make an annual
determination as to whether it wants to issue nonresident library cards during the following 12
months. See 23 Ad. Code 3050.20(a). However, state law does not require a library to participate
in the non-resident library card program. 23 Ad. Code 3050.20(e).
And, even if a library chooses to participate in a nonresident library card program, the library is
not required (but may choose) to adopt regulations to waive nonresident fees for minors.
If a library chooses to waive nonresident fees for minors, does the library board of trustees
have to annually renew those regulations (as is the case with the library’s participation in
the nonresident card program)?
The new law does not address this issue and the state has not yet adopted any formal guidance or
administrative rules on this question. Practically, since a library is required to make an annual
determination on whether to participate in a general nonresident library card program, it might
make sense for the library board to make a determination at the same time whether or not the
library wants to waive fees for minors at that same time.
Does the new law include specific regulations a library must or can adopt if it chooses to
waive nonresident fees for minors?
47
No. However, because the new law is limited to waiving nonresident fees for minors, a library may
consider adopting reasonable regulations to require applicants to provide documentation to verify
a person’s eligibility for a waiver.
In addition, a library that chooses to waive fees for nonresident minors should consult the ISL’s
FAQ for regulations pertaining to nonresidents as it is likely the ISL’s forthcoming guidance will
refer to this FAQ for guidance on the nonresident eligibility component of the new law.
Are there administrative rules interpreting the new law? Has the ISL issued guidance
interpreting the new law?
The answer to both questions is no. The ISL has not issued formal guidance concerning the new
law and no administrative regulations have yet been adopted concerning the new law.
Does the new law impose any economic eligibility limits for potential recipients of
nonresident waivers?
No. Unlike the “Cards for Kids” program (which does impose express economic eligibility
restrictions), this new law does not impose any economic restrictions on the waiver of nonresident
fees for minors.
Should libraries await ISL guidance and the issuance of administrative rules before adopting
regulations waiving nonresident fees for minors?
That is a matter of policy for each library.
If a library adopts regulations waiving nonresident fees for minors, can the minor’s family
members that are either (1) under 18 years old or (2) 18 or older use that person’s card?
Since the new law authorizes the waiver of nonresident fees for persons under 18 years of age, a
library card issued to a minor would not be appropriately used by adult family members who do
not meet the statutory age eligibility requirement. Instead, those persons older than 18 years old
will need to pay the established nonresident library card fee in accordance with state law.
Other family members who meet the eligibility requirements (nonresident and a minor) can apply
for their own library card under this new law (assuming the library board has chosen to participate).
48
6/21/22, 10:22 AM Data Input
https://il.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=1132&view_ls_id=9364&view_branch_id=0&period_id=2022&subperiod_id=0&view_user_id=0&view_ds_id=1/21
ILLINOIS PUBLIC LIBRARY ANNUAL REPORT (IPLAR) 2022
YORKVILLE PUBLIC LIBRARY
IPLAR
IDENTIFICATION (1.1 - 1.31)
This section is information about the administrative entity. "Administrative Entity" is defined as the agency that is legally established
under local or state law to provide public library service to the population of a local jurisdiction. The administrative entity may have a
single outlet or it may have more than one outlet (an outlet is a location, whether a central library, branch or bookmobile). The majority
of the information in this section is pre-filled. If information needs to be updated, enter the corrected information in the box provided on
the next line of the survey.
1.1 ISL Control # [PLSC 151, PLSC 701]30727
1.2 ISL Branch # [PLSC 151, PLSC 701]0
1.3a FSCS ID [PLSC 150, PLSC 700]IL0600
1.3b FSCS_SEQ [PLSC 700]002
1.4a Legal Name of Library [PLSC 152]Yorkville Public Library
1.4b If the library's name has changed, then enter the updated answer here.
1.5a Facility Street Address [PLSC 153]902 Game Farm Road
1.5b If the facility's street address has changed, then enter the updated answer here.
1.6a Facility City [PLSC 154]Yorkville
1.6b If the facility's city has changed, then enter the updated answer here.
1.7a Facility Zip [PLSC 155]60560
1.7b If the facility's zip code has changed, then enter the updated answer here.
1.8a Mailing Address [PLSC 157]902 Game Farm Road
1.8b If the facility's mailing address has changed, then enter the updated answer here.
1.9a Mailing City [PLSC 158]Yorkville
1.9b If the facility's mailing city has changed, then enter the updated answer here.
1.10a Mailing Zip [PLSC 159]60560
1.10b If the facility's mailing zip code has changed, then enter the updated answer here.
1.11a Library Telephone Number [PLSC 162]6305534354
1.11b If the telephone number has changed, then enter the updated answer here.
1.12a Library FAX Number 6305530823
1.12b If the fax number has changed, then enter the updated answer here.
1.13 Website http://www.yorkville.lib.il.us
Library Director's Information
Please enter the full name, title and e-mail address of the library director.
1.14 Name Shelley Augustine
1.15 Title Library Director
1.16 Library Director's E-mail saugustine@yorkville.lib.il.us
Library Information
Please provide the requested information about the library type.
1.17a Type of library
1.17b If the library type has changed, then enter the updated answer here.
1.18 Is the main library a combined public and school library?
1.19 Does your library contract with another library to RECEIVE ALL your library services?
City
No
No
49
6/21/22, 10:22 AM Data Input
https://il.countingopinions.com/pireports/piprint_pdf.php?pi_collection_id=1132&view_ls_id=9364&view_branch_id=0&period_id=2022&subperiod_id=0&view_user_id=0&view_ds_id=2/21
Contract for Services
Please provide the full legal name(s) of the library(ies) with which your library contracts for service. If you need more than one line, a
new one will appear once text has been entered in the first box.
Number of contracting libraries:
Legal name of library you contract with:
Administrative Information
Libraries are required by statute [75 ILCS 5/4-10(5), 75 ILCS 16/30-65(a)(2)] to provide a statement as to any extensions of library
service or any changes to the limits or boundaries of library service areas. Most of the information in this section will be pre-filled. If the
information is incorrect, please enter the updated information in the box provided on the next line of the survey. If your library has had a
population change, you must submit official verification to the Illinois State Library.
1.21a County in which the administrative entity is located [PLSC 161]Kendall
1.21b If the administrative entity's county has changed, then enter the updated answer here.
1.22a Did the administrative entity's legal service area boundaries change during the past year?
[PLSC 205]
1.23a Population residing in tax base (Use the latest official federal census figure) [PLSC 208]21,533
1.23b If the population residing in the tax base has had a LEGAL change, then enter the updated
answer here.
1.23c Documentation of legal population change
1.25a This library is currently a member of what Illinois library system?
1.25b If the library's system has changed, then enter the updated answer here.
Federal Public Library Criteria
According to the Institute of Museum and Library Services' Public Library Survey, a public library is an entity that is established under
state enabling laws or regulations to serve a community, district, or region, and that provides at least the following:
1. An organized collection of printed or other library materials, or a combination thereof;
2. Paid staff;
3. An established schedule in which services of the staff are available to the public;
4. The facilities necessary to support such a collection, staff, and schedule; and
5. Is supported in whole or in part with public funds.
1.26 Does this library have an organized collection of printed or other library materials, or a
combination thereof?
1.27 Does this library have paid staff?
1.28 Does this library have an established schedule in which services of the staff are available to
the public?
1.29 Does the library have the facilities necessary to support such a collection, staff, and
schedule?
1.30 Is this library supported in whole or in part with public funds?
1.31 Does this public library meet ALL the criteria of the PLSC public library definition? [PLSC
203]
No
RAILS
Yes
Yes
Yes
Yes
Yes
Yes
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SERVICE OUTLETS (2.1 - 2.16)
This section gathers information about the service outlets (centrals, branches, bookmobiles) of your library. Locations can only be added
to this survey by State Library staff. If you have a branch or bookmobile and do not see its name listed in question 2.3a, please contact
Pat Burg (217-785-1168, pburg@ilsos.gov) so that it can be added.
2.1a Total number of bookmobiles [PLSC 211 & PLSC 712]0
2.1b Total number of branch libraries [PLSC 210]0
2.2a Are any of the branch libraries a combined public and school library?
Service Outlet Name
Location 2.3a Branch or Bookmobile Legal
Name [PLSC 702]
2.3b If the outlet's legal name has changed, then enter
the updated answer here.
2.3c Was this an official
name change?
YORKVILLE P.L.YORKVILLE PUBLIC LIBRARY
ISL Control Number
Location 2.4 ISL Control # [PLSC 701]2.5 ISL Branch # [PLSC 701]
YORKVILLE P.L.30727 3072700
Street Address
Location 2.6a Street Address
[PLSC 703]
2.6b If the outlet's street address has changed, then enter the
updated answer here.
2.6c Was this a physical
location change?
YORKVILLE P.L.902 GAME FARM ROAD
Address
Location 2.7a City
[PLSC 704]
2.7b If the outlet's city has changed, then
enter the updated answer here.
2.8a Zip Code
[PLSC 705]
2.8b If the outlet's zip code has changed, then
enter the updated answer here.
YORKVILLE P.L.YORKVILLE 60560
County & Phone
Location 2.9a County
[PLSC 707]
2.9b If the outlet's county has changed,
then enter the updated answer here.
2.10a Telephone
[PLSC 708]
2.10b If the outlet's phone number has
changed, then enter the updated answer here.
YORKVILLE P.L.6305534354
Square Feet
Location
2.11a Square
Footage of Outlet
[PLSC 711]
2.11b If the facility's square footage
has changed, then enter the updated
answer here.
2.11c Indicate the reason for the change/variance in square
footage for this annual report as compared to the previous
annual report.
YORKVILLE P.L.40,000
IDs
Hours and Attendance
Location
2.12 Total public
service hours PER YEAR
for this service outlet
[PLSC 713]
2.13 Total number of weeks, during
the fiscal year, this service outlet was
open for service to the public [PLSC
714]
2.14 Total
annual
attendance/visits
in the outlet
2.15 Number of
Weeks an Outlet
Closed Due to
COVID-19
2.16 Number of Weeks
an Outlet Had Limited
Occupancy Due to
COVID-19
YORKVILLE P.L.2,692 52 55,531 0 0
Kendall
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ANNUAL REPORT DATA (3.1 - 3.7)
Please enter the time period covered by this annual report and the name and contact information for the person preparing the report.
The report period should cover the time from the end of the previous IPLAR through the end of your most current fiscal year. If your
library switched to a new fiscal year during the latest period, this may mean that your report needs to cover more or less than a twelve
(12) month period.
3.1 Fiscal Year Start Date (mm/dd/year) [PLSC 206]05/01/2021
3.2 Fiscal Year End Date (mm/dd/year) [PLSC 207]04/30/2022
3.3 Number of months in this fiscal year 12
3.4 Name of person preparing this annual report Shelley Augustine
3.5 Telephone Number of Person Preparing Report 630-553-4354
3.6 FAX Number -1 No Fax
3.7 E-Mail Address saugustine@yorkville.lib.il.us
REFERENDA (4.1 - 4.7)
Please enter information regarding any referenda the library was involved in during the fiscal year report period. A referendum requires
a question be submitted to the voters at an election held under the general election law. Examples are: bond issue, district
establishment, tax increase.
4.1a Was your library involved in a referendum during the fiscal year reporting period?
Referendum 1
4.2 Referendum
Type
4.3 If Other, what was the
referendum type?
4.4 Referendum Date
(mm/dd/year)
4.5 Passed
or Failed?
4.6 Effective Date
(mm/dd/year)
4.7 Referendum ballot
language documentation
Referendum 2
4.2 Referendum
Type
4.3 If Other, what was the
referendum type?
4.4 Referendum Date
(mm/dd/year)
4.5 Passed
or Failed?
4.6 Effective Date
(mm/dd/year)
4.7 Referendum ballot
language documentation
Referendum 3
4.2 Referendum
Type
4.3 If Other, what was the
referendum type?
4.4 Referendum Date
(mm/dd/year)
4.5 Passed
or Failed?
4.6 Effective Date
(mm/dd/year)
4.7 Referendum ballot
language documentation
Referendum 4
4.2 Referendum
Type
4.3 If Other, what was the
referendum type?
4.4 Referendum Date
(mm/dd/year)
4.5 Passed
or Failed?
4.6 Effective Date
(mm/dd/year)
4.7 Referendum ballot
language documentation
Referendum 5
4.2 Referendum
Type
4.3 If Other, what was the
referendum type?
4.4 Referendum Date
(mm/dd/year)
4.5 Passed
or Failed?
4.6 Effective Date
(mm/dd/year)
4.7 Referendum ballot
language documentation
No
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CURRENT LIBRARY BOARD (5.1 - 5.13)
Please report the number of board seats and the number of vacancies. Be sure to provide current board member information; including
name, position, telephone number, e-mail address, home address, and term expiration date. If there are vacancies, please explain.
All personal identifying information is FOIA exempt and will NOT be released to the public. The only information that the Illinois State
Library will release upon request is the board member name, trustee position and term expiration date.
Report the most current information available.
5.1 Total number of board seats
5.2 Total number of vacant board seats 0
5.2b Please explain
5.3 This public library board of trustees attests that the current board is legally established,
organized, and the terms of office for library trustees are all unexpired.
First Member
5.5 Name Darren Crawford
5.6 Trustee Position
5.7 Present Term Ends (mm/year)05/2023
5.8 Telephone Number 630-882-8990
5.9 E-mail Address darren.crawford@yorkville.lib.il.us
5.10 Home Address 2233 Northland Lane
5.11 City Yorkville
5.12 State IL
5.13 Zip Code 60560
Second member
5.5 Name Theron Garcia
5.6 Trustee Position
5.7 Present Term Ends (mm/year)05/2023
5.8 Telephone Number 630-440-5586
5.9 E-mail Address theron.garcia@yorkville.lib.il.us
5.10 Home Address P.O. Box 1062
5.11 City Yorkville
5.12 State Il
5.13 Zip Code 60560
Third member
5.5 Name Rosie Millen
5.6 Trustee Position
5.7 Present Term Ends (mm/year)05/2023
5.8 Telephone Number 630-205-3172
5.9 E-mail Address rosie.millen@yorkville.lib.il.us
5.10 Home Address 1807 Country Hills Dr
5.11 City Yorkville
5.12 State IL
9
Yes
President
Vice-President
Other
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5.13 Zip Code 60560
Fourth member
5.5 Name Sue Shimp
5.6 Trustee Position
5.7 Present Term Ends (mm/year)05/2024
5.8 Telephone Number 630-544-1683
5.9 E-mail Address sue.shimp@yorkville.lib.il.us
5.10 Home Address 551 Kelly Ave
5.11 City Yorkville
5.12 State IL
5.13 Zip Code 60560
Fifth member
5.5 Name Bret Reifsteck
5.6 Trustee Position
5.7 Present Term Ends (mm/year)5/2024
5.8 Telephone Number 630-335-3447
5.9 E-mail Address bret.reifsteck@yorkville.lib.il.us
5.10 Home Address 108 Naden Court
5.11 City Yorkville
5.12 State IL
5.13 Zip Code 60560
Sixth member
5.5 Name Tara Schumacher
5.6 Trustee Position
5.7 Present Term Ends (mm/year)05/2024
5.8 Telephone Number 630-362-0913
5.9 E-mail Address tara.schumacher@yorkville.lib.il.us
5.10 Home Address 302 Oakwood St.
5.11 City Yorkville
5.12 State Illinois
5.13 Zip Code 60560
Seventh member
5.5 Name Susan Chacon
5.6 Trustee Position
5.7 Present Term Ends (mm/year)5/2022
5.8 Telephone Number 630-596-3711
5.9 E-mail Address susan.chacon@yorkville.lib.il.us
5.10 Home Address 1444 Aspen Lane
5.11 City Yorkville
Other
Other
Other
Treasurer
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5.12 State IL
5.13 Zip Code 60560
Eighth member
5.5 Name Ryan Forristall
5.6 Trustee Position
5.7 Present Term Ends (mm/year)5/2025
5.8 Telephone Number 815-570-9046
5.9 E-mail Address ryan.forristall@yorkville.lib.il.us
5.10 Home Address 1984 Banbury Avenue
5.11 City Yorkville
5.12 State IL
5.13 Zip Code 60560
Ninth member
5.5 Name Russ Walter
5.6 Trustee Position
5.7 Present Term Ends (mm/year)5/2022
5.8 Telephone Number 630-240-3240
5.9 E-mail Address russ.walter@yorkville.lib.il.us
5.10 Home Address 2688 McLellan Blvd
5.11 City Yorkville
5.12 State IL
5.13 Zip Code 60560
FACILITY/FACILITIES (6.1-6.3b)
Please provide the requested information about the library's facilities.
6.1 Does the library address the environmental needs of patrons on the autism spectrum?
6.1b If so, please describe Area in the Children's Department has low lights and is a
quiet place.
6.2 Total Number of Meeting Rooms 1
6.2b Total number of times meeting room(s) used by the public during the fiscal year 269
6.3 Total Number of Study Rooms 4
6.3b Total number of times study room(s) used by the public during the fiscal year 508
Capital Needs Assessment
ASSETS AND LIABILITIES (7.1 - 7.13)
The below sections request information regarding property, fiscal accumulations and outstanding liabilities. These sections are required
by statute [ [75 ILCS 5/4-10, 75 ILCS 16/30-65] to be included in the annual report. Please provide the requested information in each
section.
Property
Libraries are required by statute [75 ILCS 5/4-10(4), 75 ILCS 16/30-65(a)(3)] to provide a statement as to property acquired through
legacy, purchase, gift or otherwise. Please provide this information in the section below.
Other
Secretary
Yes
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7.1 What is the estimated current fair market value for the library's real estate (land and
buildings including garages, sheds, etc.)?$7,982,936
7.2 During the last fiscal year, did the library acquire any real and/or personal property?
IF YES, how much of the property was acquired through the following options? (Enter dollar amount for each option 7.3-7.6 that applies)
7.3 Purchase
7.4 Legacy
7.5 Gift
7.6 Other
7.7 Provide a general description of the property acquired.
Fiscal Accumulations
Libraries are required by statute [75 ILCS 5/4-10(7), 75 ILCS 16/30-65(a)(4)] to provide a statement as to the amount of any fiscal
accumulations and the reasons for the accumulations. Please provide this information in the section below.
7.8 Does your library have fiscal accumulations (reserve funds, outstanding fund balances, etc.)?
7.9 IF YES, then provide a statement that details the dollar amount(s) and the reason(s) for the
fiscal accumulations.
$758,030 for Library operations. $186,791 for Library
Capital.
Liabilities
Libraries are required by statute [75 ILCS 5/4-10(8), 75 ILCS 16/30-65(a)(5)] to provide a statement as to any outstanding liabilities,
including for bonds still outstanding. Please provide this information in the section below.
7.10 Does your library have any outstanding liabilities including bonds, judgments, settlements,
etc.?
7.11 IF YES, what is the total amount of the outstanding liabilities?$2,435,395
7.12 IF YES, then prepare a statement that identifies each outstanding liability and its specific
dollar amount.
$275,000 - 2006 Bond $2,105,000 - 2013 Refunding Bond
$55,395 for memorials & gifts
OPERATING RECEIPTS BY SOURCE (8.1 - 8.21)
Libraries are required by statute [75 ILCS 5/4-10(1)(9), 75 ILCS 16/30-65(a)(6)] to provide an itemized statement of operating
receipts. "Operating receipts" are the monies received and utilized during the library's fiscal year to support the provision of ongoing,
day-to-day library services. Only include funds received during the report period. If the library was awarded a grant, but only received
part of the funds during the report period, report only the portion of the grant received, not the whole amount of the grant.
Exclude revenue for major capital expenditures, contributions to endowments, revenue passed through to another agency, funds unspent
in previous fiscal years (e.g. carryover), and tax anticipation warrants.
NOTE: Round answers to the nearest whole dollar.
Local Government
This includes all local government funds designated by the community, district, or region and available for expenditure by the public
library. For example, include receipts from: local property taxes (library taxes), impact fees (IL Highway Code), the Mobile Home Local
Services Tax Act. Do not include the value of any contributed or in-kind services or the value of any gifts and donations, library fines,
fees, or grants. Do not include state, federal, and other funds passed through local government for library use. Report these funds with
state government revenue or federal government revenue, as appropriate.
8.1 Local government [PLSC 300] (includes all local government funds designated by the
community, district, or region and available for expenditure by the public library, except capital
income from bond sales which must be reported in 12.1a only)
$1,636,728
No
Yes
Yes
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8.1a Is this library's annual tax levy/fiscal appropriation subject to tax caps [the Property Tax
Extension Limitation Law, 35 ILCS 200/18-185, et seq.]?
8.1b Local government funds for the ensuing or upcoming/current fiscal year (includes all local
government funds designated by the community, district, or region and available for expenditure
by the public library, except capital income from bond sales.)
$1,667,234
State Government
These are all funds distributed to public libraries by state government for expenditure by the public libraries, except for
federal money distributed by the state. This includes funds from such sources as penal fines, license fees, and mineral rights.
Note: If operating revenue from consolidated taxes is the result of state legislation, the revenue should be reported under state revenue
(even though the revenue may be from multiple sources).
If you are not sure if funds you received through the State of Illinois are federal of state funds, please contact Pat Burg (217-785-1168,
pburg@ilsos.gov).
8.2 Per capita grant $24,958
8.3 Equalization aid grant $0
8.4 Personal property replacement tax $14,290
8.5 Other State Government funds received $0
8.6 If Other, please specify 0
8.7 Total State Government Funds (8.2 + 8.3 + 8.4 + 8.5) [PLSC 301]$39,248
Federal Government
This includes all federal government funds distributed to public libraries for expenditure by the public libraries, including federal money
distributed by the State of Illinois (e.g., LSTA grants paid directly to your library).
If you are unsure if the funds you received through the State of Illinois were federal or state funds, please contact Pat Burg (217-785-
1168, pburg@ilsos.gov).
8.8 LSTA funds received $0
8.9 E-Rate funds received 1 $1,000
8.10 Other federal funds received 2 $7,587
8.11 If Other, please specify 0
8.12 Total Federal Government Funds (8.8 + 8.9 + 8.10) [PLSC 302]$8,587
Other Income
This is all operating revenue other than that reported under local, state, and federal funds. Include, for example, monetary gifts and
donations received in the current year, interest, library fines, fees for library services,
or grants. Do not include the value of any contributed or in-kind services or the value of any non-monetary gifts and donations.
8.13 Monetary Gifts and Donations $0
8.14 Other receipts intended to be used for operating expenditures $20,347
8.15 TOTAL all other receipts (8.13 + 8.14) [PLSC 303]$20,347
8.16 Other non-capital receipts placed in reserve funds $0
Total Operating Receipts
8.17 TOTAL receipts ( 8.1 + 8.7 + 8.12 + 8.15) [PLSC 304]$1,704,910
Safeguarding of Library Funds
Yes
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This section requests information to verify that libraries meet the statutory required minimum level of insurance for library funds [75
ILCS 5/4-9 and 75 ILCS 16/30-45(e)]. According to these statutes, “the library shall provide the Illinois State Library a copy of the
library’s certificate of insurance at the time the library’s annual report is filed.”
For municipalities of less than 500,000 population, 75 ILCS 5/4-9 requires that the bond be "...not less than 50% of the total funds
received by the library in the last fiscal year...," or the insurance policy or other insurance instrument's coverage "...shall be in an
amount at least equal to 50% of the average amount of the library's operating fund from the prior 3 fiscal years."
For public library districts, 75 ILCS 16/30-45(e) requires that the bond be "...based upon a minimum of 50% of the total funds received
by the district in the last previous fiscal year...," or the insurance policy or other insurance instrument's coverage "... shall be in an
amount at least equal to 50% of the average amount of the district's operating fund from the prior 3 fiscal years."
8.18a The library safeguards its funds using which option?
8.18b Proof of Certificate of Insurance for Library Funds -1 Have Surety Bond
8.19 What is the coverage amount of either the surety bond OR the insurance policy/insurance
instrument?$800,000
8.20 Is the amount of the surety bond, insurance policy or other insurance instrument in
compliance with library law?
8.21 The designated custodian of the library's funds is:
OPERATING EXPENDITURES BY CATEGORY (9.1 - 11.2)
Libraries are required by statute [75 ILCS 5/4-10(2), 75 ILCS 16/30-65(a)(6)] to provide an itemized statement as to how operating
revenues have been expended during the fiscal year report period. "Operating expenditures" are the current and recurrent costs
necessary to support the provision of library services.
Include: Significant costs, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the
authority to levy tax) "on behalf of" the library may be included if the information is available to the reporting agency. Only such funds
that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be
included.
Exclude: Do not report the value of free items, estimated costs, and capital expenditures.
NOTE: Round answers to the nearest whole dollar.
STAFF EXPENDITURES (9.1-9.3)
This section gathers information on staff benefits and salaries. If the information is available, include benefits and salaries for staff that
are paid by other taxing agencies (government agencies with the authority to levy tax) "on behalf of" the library.
NOTE: Round answers to the nearest whole dollar.
9.1 Salaries and wages for all library staff [PLSC 350]$437,912
9.2a Fringe benefits, for all library staff, paid for from either the library's or the municipal
corporate authority's appropriation [PLSC 351]$147,113
9.3 Total Staff Expenditures (9.1 + 9.2) [PLSC 352]$585,025
COLLECTION EXPENDITURES (10.1 - 10.4)
Include expenditures for all materials in all formats (e.g., print, microform, electronic) whether purchased, leased or licensed. Exclude
charges or fees for interlibrary loans and expenditures for document delivery.
Surety Bond
Yes
Library Treasurer
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NOTE: Round answers to the nearest whole dollar.
10.1 Printed Materials (books, newspapers, etc.) [PLSC 353]$43,039
10.2 Electronic Materials (e-books, databases, etc.) [PLSC 354]$9,772
10.3a Other Materials (CDs, DVDs, video games, etc.) [PLSC 355]$5,555
10.3b Please provide an explanation of the other types of material expenditures.-1 Not Applicable
10.4 TOTAL Collection Expenditures (10.1 + 10.2 + 10.3) [PLSC 356]$58,366
OTHER OPERATING EXPENDITURES (11.1 - 11.2)
This includes all expenditures other than those reported for Staff Expenditures and Collection Expenditures.
Exclude purchases of major fixed assets, which should be reported in capital expenditures (12.7).
NOTE: Round answers to the nearest whole dollar.
11.1 All other operating expenditures not included above (supplies, utilities, legal fees, etc.)
[PLSC 357]$941,523
11.2 TOTAL operating expenditures (9.3 + 10.4 + 11.1) [PLSC 358]$1,584,914
CAPITAL REVENUE AND EXPENDITURES (12.1 - 12.7)
This section gathers information on capital revenue and expenditures. Provide information for funds received and spent during the fiscal
year report period only. If the library was awarded a grant, but only received part of the funds during the report period, report only the
amount of the funds received, not the entire grant award.
Capital Revenue
Include funds received during the fiscal year report period for: site acquisitions; new building(s); additions to or renovations of existing
buildings; furnishings, equipment, and initial collections for new buildings, building additions, or building renovations; computer
hardware and software used to support library operations, to link to networks, or to run information products; new vehicles; or other
one-time major projects.
Exclude revenue for: replacement and/or repair of existing furnishings and equipment, regular purchase of library materials,
investments for capital appreciation, income passed through to another agency (e.g., fines), and funds unspent in previous fiscal year
(e.g., carryover).
NOTE: Round answers to the nearest whole dollar.
12.1a Local Government: Capital Income from Bond Sales $0
12.1b Local Government: Other $0
12.1c Total Local Government (12.1a + 12.1b) [PLSC 400]$0
12.2 State Government [PLSC 401]$0
12.3 Federal Government [PLSC 402]$0
12.4 Other Capital Revenue [PLSC 403]$104,070
12.5 If Other, please specify $103,850 development fees. $220 misc. inc.
12.6 Total Capital Revenue (12.1c + 12.2 + 12.3 + 12.4) [PLSC 404]$104,070
Capital Expenditures
Include funds expended during the fiscal year report period for: site acquisitions; new building(s); additions to or renovations of existing
buildings; furnishings, equipment, and initial collections for new buildings, building additions, or building renovations; computer
hardware and software used to support library operations, to link to networks, or to run information products; new vehicles; or other
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one-time major projects.
Exclude expenditures for: replacement and/or repair of existing furnishings and equipment, regular purchase of library materials,
investments for capital appreciation, income passed through to another agency (e.g., fines), and funds unspent in previous fiscal year
(e.g., carryover).
NOTE: Round answers to the nearest whole dollar.
12.7 Total Capital Expenditures [PLSC 405]$86,466
PERSONNEL (13.1 - 13.46)
Include all positions funded in the library's budget whether those positions are filled or not. Report position figures as of the last day of
the fiscal year. Include only paid employees. Do NOT include volunteers.
Report personnel in the appropriate categories based on the type of library work being performed rather than on an employee's
educational qualifications.
The FTE (full-time equivalent/employee) calculator utilizes the IMLS/PLSC national standard for a full-time work week as 40 hours per
week. Illinois libraries should report each staff member's hours per week based on the number of hours worked. If your library considers
35-39+ hours per week as a full-time work week, then report using those figures. DO NOT inflate the hours your library considers as a
full-time work week in order to force the resulting calculation to equal 1 FTE. For national comparison purposes, your library must report
the total hours per week based on your local standard. For example, for an Illinois library that considers 37.5 hours per week as a full-
time work week, the FTE calculation reported nationally will be .9375 or .94 rather than 1.00.
Group A
This category includes all LIBRARIANS with MASTER'S DEGREES from an American Library Association (ALA) ACCREDITED program of
Library and Information Studies. Another row will automatically appear once data is entered in the current row.
Summary 1 1 $22.00 40.00
13.1 Position Title 13.2 Primary Work Area 13.3 Hourly Rate 13.4 Total Hours/Week
Director of Adult Services $22.00 40.00
Group A Total
13.5 Total Group A: FTE ALA-MLS (13.4 / 40) [PLSC 250]1.00
Group A hidden group hours
Group B
This category includes other librarians. Include employees with the TITLE of LIBRARIAN who either have other types of library education
(non-American Library Association (ALA) accredited library degrees; undergraduate library science majors or minors) OR do paid work
that usually requires professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its
mechanical or clerical aspects. Another row will automatically appear once data is entered in the current row.
Summary 4 4 4 $112.07 160.00
13.6 Position Title 13.7 Primary Work Area 13.8 Education Level 13.9 Hourly Rate 13.10 Total Hours/Week
Library Director $33.65 40.00
Director of Technical Service $29.99 40.00
Circulation Manager $26.08 40.00
Director of Youth Services $22.35 40.00
Adult Services
Library Director Less than a Bachelor’s degree with LTA
Cataloging Less than a Bachelor’s degree with LTA
Circulation Less than a Bachelor’s degree
Children\'s Services Bachelor’s Degree: No library science60
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Group B Total
13.11 Total Group B: FTE Other Librarians (13.10/40)4.00
13.12 Total FTE Librarians (13.5 + 13.11] [PLSC 251]5.00
Group C
This category includes full-time and part-time professional staff without the title of librarian and administrative support specialists
(personnel director, business manager, public relations, other non-library specialists), information technology professionals (IT director,
webmaster) and other technical and clerical employees.
13.13 Total hours worked in a typical week by all Group C employees 220.00
13.14 Minimum hourly rate actually paid $12.00
13.15 Maximum hourly rate actually paid $12.88
13.16 Total FTE Group C employees (13.13 / 40)5.50
Group D
This category includes full-time and part-time pages or shelvers.
13.17 Total hours worked in a typical week by all Group D employees 0.00
13.18 Minimum hourly rate actually paid $0.00
13.19 Maximum hourly rate actually paid $0.00
13.20 Total FTE Group D employees (13.17 / 40)0.00
Group E
This category includes full-time and part-time building maintenance, security or plant operation employees.
13.21 Total hours worked in a typical week by all Group E employees 51.00
13.22 Minimum hourly rate actually paid $16.39
13.23 Maximum hourly rate actually paid $24.14
13.24 Total FTE Group E employees (13.21 / 40)1.28
13.25 Total FTE Other Paid Employees from Groups C, D, and E (13.16 + 13.20 + 13.24) [PLSC
252]6.78
13.26 Total FTE Paid Employees (13.12 + 13.25) [PLSC 253]11.78
Librarian Vacancies
Include only those budgeted librarian positions vacant on the last day of this fiscal year for which there was an active search while the
position remained vacant. Another row will automatically appear once data is entered in the current row.
Summary
13.27 Position
Title
13.28 Primary Work
Area 13.29 Education Level 13.30 Total
Hours/Week
13.31 Number
of Weeks
Vacant during
report period.
13.32 Annual
Salary Range
Minimum
13.33 Annual
Salary Range
Maximum
Newly Created Librarian Positions
Include any newly created librarian positions which were created during the fiscal year reporting period. Another row will automatically
appear once data is entered in the current row.
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Summary
13.34 Position
Title
13.35 Primary Work
Area 13.36 Education Level 13.37 Total
Hours/Week
13.38 Current
Status: Filled or
Unfilled
13.39 Date Filled
(mm/year, if
applicable)
Eliminated Librarian Positions
An eliminated librarian position is one that was budgeted for during the previous fiscal year period but was not in the budget for the
current report period. Another row will automatically appear once data is entered in the current row.
Summary
13.40 Position
Title
13.41 Primary Work
Area 13.42 Education Level 13.43 Total
Hours/Week
13.44 Date
Eliminated
(mm/year)
13.45 Last
Annual
Salary Paid
13.46 Reason
Eliminated
LIBRARY VISITS (14.1 - 14.1a)
This section collects information on the number of library visits. This is prefilled, based on the answer from Section 2.14.
14.1 Total annual visits/attendance in the library [PLSC 501]55,531
14.1a Library Visits Reporting Method [PLSC 501a]
Annual Count
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PROGRAMS, ACTIVITIES & ATTENDANCE (15.1 - 15.39a)
Synchronous Programs:
A program is any planned event which introduces the group attending to any of the broad range of library services or activities or which
directly provides information to participants. Programs may cover use of the library, library services, or library tours. Programs may also
provide cultural, recreational, or educational information, often designed to meet a specific social need. Examples of these types of
programs include film showings; lectures; story hours; literacy, English as a second language, citizenship classes; and book discussions.
Count all programs, whether held on- or off-site, or held virtually as a group that are sponsored or co-sponsored by the library. Exclude
programs
sponsored by other groups that use library facilities. If programs are offered as a series, count each program in the series. For example,
a film series offered once a week for eight weeks should be counted as eight programs.
Exclude library activities delivered on a one-to-one basis, rather than to a group, such as one-to-one literacy
tutoring, services to homebound, resume writing assistance, homework assistance, and mentoring activities.
Note: For more information, please refer to the Counting Opinions login screen for links to: “Guidance for Programs: Live Virtual and
Recorded”, “How to Count Programs and Activities”, and “Virtual Programming Guidelines”.
Self-Directed Activities:
A self-directed activity is any planned event for which the patron can participate on their own (instead of at a designated time with a
group). Registration is not required. A staff member may monitor the activity, but may or may not directly interact with the participants.
Examples of these types of events include drop-in craft sessions, take and make kits, library scavenger hunts (when not done as part of a
group), etc.
Count all self-directed activities, whether held on- or off-site, that are sponsored or co-sponsored by the library. Exclude activities
sponsored by other groups that use library facilities. If activities are offered as a series, count each activity in the series.
Note: For more information, please refer to the Counting Opinions login screen for links to: “Guidance for Programs: Live Virtual and
Recorded”, “How to Count Programs and Activities”, and “Virtual Programming Guidelines”.
15.1 Synchronous Programs (All Group Programs
by Age)
15.2
Attendance
15.3 Self Directed
Activities
15.4 Self Directed Activity
Participants
Children (0-5)111 2,788 26 2,444
Children (6-11)112 32,789 26 2,445
Children's Total 223 5,577 52 4,889
Young Adults (12-
18)59 385 25 132
Adults (19 and
older)107 1,771 12 550
General Interest 0 0 0 0
Total 389 7,733 89 5,571
Onsite, Offsite and Virtual (All Group Programs by Type)
15.29 Program Sessions 15.30 Program Attendance
Synchronous In-Person Onsite Program Sessions 344 7,283
Synchronous In-Person Offsite Program Sessions 24 240
Synchronous Virtual Program Sessions 21 210
Total 389 7,733
Asynchronous Virtual Presentations (Subset of Self-Directed Activities)
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15.37 Total Number of Asynchronous (Virtual) Program Presentations [PLSC 620]21
15.38 Total Views of Asynchronous (Virtual) Program Presentations [PLSC 630]400
Special Programming
15.39a Did the library provide any special programming for patrons on the autism spectrum?
REGISTERED USERS (16.1 - 16.4)
This section collects information about the number of resident and non-resident library users. A registered user is a library user who has
applied for and received an identification number or card from the public library that has established conditions under which the user
may borrow library materials and gain access to other library resources.
Note: Files should have been purged within the past three (3) years.
16.1 Total Number of Unexpired Resident Cards 4,382
16.2a Total Number of Unexpired Non-resident Cards 81
16.2a (1) Of the total in 16.2a, how many Cards for Kids Act cards were issued?3
16.2a (2) Of the total in 16.2a, how many Disabled Veterans cards were issued?5
16.2b What was the total amount of the fees collected from the sale of non-resident cards during
the past fiscal year?$8,378.00
16.3 Total Number of Registered Users (16.1 + 16.2a) [PLSC 503]4,463
16.4 Is your library's registered user/patron file purged a minimum of one time every three
years?
No
Yes
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RESOURCES OWNED (17.1 - 17.9)
Libraries are required by statute [75 ILCS 5/4-10(3), 75 ILCS 16/30-65(a)(6)] to provide a statement as to the number and character of
items in the library's collection available for use as of the last day of the fiscal year report period.
This section of the survey collects data on selected types of materials. It does not cover all materials (i.e., microforms, loose sheet
music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures,
and Other Material Expenditures. Under this category report only items the library has acquired as part of the collection and cataloged,
whether purchased, lease, licensed, or donated as gifts that have been purchased, leased or licensed by the library, a consortium, the
state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library
location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items
that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count
electronic materials at the administrative entity level; do not duplicate numbers at each branch.
For guidance in counting electronic materials, please reference the following guide: Counting Electronic Materials for the IPLAR
17.1 Print Materials [PLSC 450]70,893
17.2 Current Print Serial Subscriptions 59
17.3 Total Print Materials (17.1+17.2)70,952
17.4 E-books Held at end of the fiscal year [PLSC 451]102,860
17.5a Audio Recordings: Physical Units Held at end of the fiscal year [PLSC 452]3,975
17.5b Audio Recordings: Downloadable Units Held at end of the fiscal year [PLSC 453]30,013
17.6a DVDs/Videos: Physical Units Held at end of the fiscal year [PLSC 454]3,213
17.6b DVDs/Videos: Downloadable Units Held at end of the fiscal year [PLSC 455]797
17.6c Other Circulating Physical Items [PLSC 462]130
17.6d Total Physical Items in Collection [PLSC 461]78,211
Electronic Collections
Report the number of electronic collections. An electronic collection is a collection of electronically stored data or unit records (facts,
bibliographic data, abstracts, texts, photographs, music, video, etc.) with a common user interface and software for the retrieval and use
of the data. An electronic collection may be organized, curated and electronically shared by the library, or rights may be provided by a
third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other
libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the
web.
Electronic Collections do not have a circulation period, and may be retained by the patron. Remote access to the collection may or may
not require authentication. Unit records may or may not be included in the library’s catalog; the library may or may not select individual
titles. Include electronic collections that are available online or are locally hosted in the library.
Note: The data or records are usually collected with a particular intent and relate to a defined topic.
Report the number of electronic collections acquired through curation, payment or formal agreement, by source of access.
17.7 Local/Other Cooperative agreements [PLSC 456]6
17.8 State (state government or state library) [PLSC 457]16
17.9 Total Electronic Collections (17.7 + 17.8) [PLSC 458]22
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USE OF RESOURCES (18.1 - 18.17)
Libraries are require by statute [75 ILCS 5/4-10(3), 75 ILCS 16/30-65(a)(6)] to provide a statement as to the number and character of
items circulated by the library. Report for the library's entire fiscal year.
18.1 Number of adult materials loaned 44,759
18.2 Number of young adult materials loaned 4,928
18.3 Number of children's materials loaned [PLSC 551]47,425
18.4 Total number of materials loaned (18.1 + 18.2 + 18.3)97,112
Report circulation, including renewals, by the material types below.
For guidance in counting electronic content circulation and usage, please reference the following guide: Reporting Electronic Item Usage
for the IPLAR
18.5 Books- Physical 72,114
18.6 Videos/DVDs- Physical 5,780
18.7 Audios (include music)- Physical 2,289
18.8 Magazines/Periodicals- Physical 434
18.9 Other Items- Physical [PLSC 561]158
18.10 Physical Item Circulation (18.5-18.9) [PLSC 553]80,775
18.11 Use of Electronic Materials [PLSC 552]16,337
18.12 Total Circulation of Materials (18.10+18.11) [PLSC 550]97,112
18.13 Successful Retrieval of Electronic Information [PLSC 554]444
18.14 Electronic Content Use (18.11+18.13) [PLSC 555]16,781
18.15 Total Collection Use (18.10+18.11+18.13) [PLSC 556]97,556
18.16 Interlibrary Loans Provided TO other libraries [PLSC 575]7,895
18.17 Interlibrary Loans Received FROM other libraries [PLSC 576]15,894
PATRON SERVICES (19.1-19.2)
This section gathers information on services the library provides to its patrons. Please fill in the information requested.
Reference Transactions
Reference Transactions are information consultations in which library staff recommend, interpret, evaluate, and/or use information
resources to help others to meet particular information needs.
A reference transaction includes information and referral service as well as unscheduled individual instruction and assistance in using
information sources (including web sites and computer-assisted instruction). Count Readers Advisory questions as reference
transactions.
NOTE: It is essential that libraries do not include directional transactions in the report of reference transactions. Directional transactions
include giving instruction for locating staff, library users, or physical features within the library. Examples of directional transactions
include, “Where is the reference librarian? Where is Susan Smith? Where is the rest room? Where are the 600s? Can you help me make a
photocopy?”
If an annual count is not available, then select a typical week and multiply by 52 to estimate the annual count.
19.1 Total Annual Reference Transactions [PLSC 502]3,744
19.1a Reference Transactions Reporting Method [PLSC 502a]
One-on-One Tutorials
Annual Estimate Based on Typical Week(s)
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One-on-one tutorials are when a staff member spends a considerable amount of time tutoring or teaching a patron on a specific subject.
Note that these are different from programs, which are put on for a group, and reference transactions, which are limited to information
consultations (see definition above).
19.2 Total Annual One-on-One Tutorials -1 Unknown
AUTOMATION (20.1 - 20.5)
This section is collecting information about automation technology in your library. Please provide the requested information below.
20.1 Total number of ALL computers in the library 63
20.2 Total number of PUBLIC USE (Internet and non-Internet accessible) computers in the
library)39
20.3 Is your library's catalog automated?
20.4 Is your library's catalog accessible via the web?
20.5 Does your library have a telecommunications messaging device for the hearing impaired?
INTERNET (21.1 - 21.9)
This section collects information about internet services in the library facility. Please provide the requested information below.
21.1 Does your library have Internet access?
21.2a What is the maximum speed of your library's Internet connection? (Select one)
21.2b If Other, please specify
21.3 What is the monthly cost of the library's internet access? 4 $250
21.4 Number of Internet Computers Available for Public Use [PLSC 650]33
21.5 Number of Uses (Sessions) of Public Internet Computers Per Year [PLSC 651]2,515
21.5a Reporting Method for Number of Uses of Public Internet Computers Per Year [PLSC 651a]
21.6a Reporting Method for Wireless Sessions [PLSC 652a]
21.7 Does your library utilize Internet filters on some or all of the public access computers?
21.8 Does your library provide instruction (workshops, classes) to patrons on the use of the
Internet?
21.9 Number of website visits or sessions to your library website [PLSC 653] 5 30,876
E-RATE (22.1 - 22.3)
E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service Fund, which is administered by the
Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC). The program
provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access.
22.1 Did your library apply directly for E-rate discounts for the fiscal year?
22.2a If YES, did your library apply for Category 1, Category 2 or both?
22.2b IF YES, what is the dollar amount that your library was awarded for the fiscal year report
period?$1,500
Yes
Yes
No
Yes
45 Mbps or more
Annual Count
Annual Estimate Based on Typical Week(s)
Yes
No
--Select--
Yes
Category 1
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STAFF DEVELOPMENT & TRAINING (23.1 - 23.5)
This section focuses on staff development and training. Please provide the requested information below.
23.1 How much money did your library spend on staff development and training this fiscal year?
(Round answer to the nearest whole dollar.)$322
23.2 Does the above amount include travel expenses?
23.3 How many hours of training did employees receive this year?230.00
23.4 Does your library provide training to enable staff to better serve their patrons on the autism
spectrum?
23.5 Would you like to receive autism training at your library?
COMMENTS AND SUGGESTIONS (24.1-24.3)
Please use this section to provide further information about your library and/or comments or suggestions for changes to the IPLAR
process. We will use the comments you supply to better represent your data to the Public Library Survey and to help improve future
versions of the IPLAR.
24.1 Are there any other factors that may have affected your library's annual report data of
which you would like to make us aware?-1 No Comments
24.2 Are there any unique programs or services your library provided during the report period of
which you would like to make us aware?-1 No Comments
24.3 Please provide any comments, suggestions or concerns about the Illinois Public Library
Annual Report (IPLAR).
When making changes or adding questions to the annual
report, a courtesy heads up to libraries to modify their
reporting structure for the year would be helpful.
COVID-19 QUESTIONS
Closed Outlets Due to COVID-19
Public Services During COVID-19
Electronic Library Cards Issued During COVID-19
Reference Service During COVID-19
Outside Service During COVID-19
External WiFi Access Added During COVID-19
External WiFi Access Increased During COVID-19
Staff Re-Assigned During COVID-19
PUBLIC LIBRARY DISTRICT SECRETARY'S AUDIT (25.1-25.5)
Public Library Districts are required by statute [75 ILCS 16/30-65(a)(1),(c)(d)] to submit the Public Library District Secretary's Audit.
NOTE: If there ARE any errors or discrepancies, please list and explain fully.
25.1 Were the secretary’s records found to be complete and accurate?Not Applicable
25.2 If NO, please list and explain any errors or discrepancies.-1 Not Applicable
25.3 First board member completing the audit -1 Not Applicable
25.4 Second board member completing the audit -1 Not Applicable
25.5 Date the Secretary's Audit was completed -1 Not Applicable
No
No
Yes
No
Yes
Yes
Yes
Yes
No
No
No
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IPLAR CERTIFICATION
Please have the library director, board president and board secretary type their names in the boxes provided to certify that they agree
with the following statement:
This Illinois Public Library Annual Report (IPLAR) is being filed in accordance with 75 ILCS 5/4-10 (municipal libraries) or 75 ILCS
16/30-65 (public library districts). The undersigned authorized agents for this public library: (1) accept and acknowledge that the
appended IPLAR is essentially accurate and correct; (2) transmit the appended IPLAR for review and any subsequent resolution; and, (3)
agree that the electronic IPLAR copy submitted to the Illinois State Library shall serve as the official file copy.
Electronic Signature Date
Library Director Shelley Augustine 06/14/2022
President Darren Crawford 06/14/2022
Secretary 6Theron Garcia 06/14/2022
IPLAR SUBMISSION REMINDERS
Follow these steps for IPLAR submission:
1. Select the "Verify" button located at the top of the screen.
2. Review the form and resolve any required fields or edit checks (they will be highlighted in red). In the case of edit checks, explain
pragmatically why this year's answer is equal to, less than, or more than the previous year's answer.
3. Select the "Submit/Lock" button at the top of the page.
NOTE: All required questions must be answered and all edit checks must contain narrative notes in order for the survey to electronically
submit, otherwise you will be taken to a review screen listing the questions that require additional information. If you have trouble
getting the form to submit/lock, please contact Pat Burg (217-785-1168, pburg@ilsos.gov).
1, 8.9 We receive our e-rate as a deduction off our monthly internet bill with Metronet. (0-2022-05-17)
2, 8.10 digital inclusion grant (0-2022-05-17)
3, 612 - (0-2022-05-16)
4, 21.3 This is the price before e-rate is deducted. (0-2022-05-23)
5, 21.9 This number is from Oct 3, 2021-Apr 30, 2022 - when we started collecting statistics from Google Analytics (0-2022-05-23)
6, I had our Vice President sign in place of Secretary. We will be voting on a Secretary at our July meeting because our Mayor did not reappoint our
Secretary when their term was up. (0-2022-06-14)
69