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Admin Committee Minutes 1997 11-12-97 CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING NOVEMBER 12, 1997 Members present: Lynch Spang Johnson Scheffrahn Sticka Prochaska Jones Others present: Nanninga / DeBolt / Engler / Crouch / Walters / Deitrich Member Prochaska called the meeting to order at 6:30 PM. 1. High School Engineering & Connection Fees Member Prochaska reviewed a letter from the school district requesting the fees to be wavered for inspections, connections and tap on for the new high school. The total is $25,470. The water meter has already been paid for. There was discussion at length about the inspections and fees. The city already has already done many man hours of inspections. It was agreed the school district should pay the actual costs the city would incur or $10,000 which ever was less and be exempt from the funds for the new high school. There was discussion of the size of the domestic service which will be clarified for tomorrow's COW meeting. 2. Tax Levy 1997 -1998 Member Prochaska explained the 3 options for the adopting the levy. Option 1 was to go by the Tax Cap formula. Option 2 was to maintain the same rate from last year. Option 3 was to use the new growth and subtract out the reassessments of the EAV increase and use only the new growth. The library would be higher because the levy is their only income. This year there is an $11,200,000 increase in EAV. The average homeowner should see no increase in their rate and it may decrease. Various line items that are not being used yet were discussed. The Police Pension fund was discussed. Member Scheffrahn said there is a $60,000 buy in needed to be made into the Pension Fund. The amount increases each year due to the officers being closer to retirement age. The city's population will effect this fund and it will have to be done by 2000. The need for a special census was discussed. Member Scheffrahn discussed creating a fund to begin collecting money for this and it will be discussed next budget meeting. The recommendation was the 3` option of singling out the existing residences and taking in only the new growth on the EAV making any increase minimal. This will be discussed at COW tomorrow and then it will go to City Council. There will be a Truth in Taxation Public Hearing December 4 and voted on December 18, 1997. 2. Budget Mr. Nanninga stated he only had the General Fund. There is less revenue than originally budgeted for due to less building permits and recaptures. (100 permits down to 80.) Various other factors, line items and budgeting on potential developments were discussed. 3. ERI (Early Retirement) Mr. Nanninga explained the options of saving money by offering early retirement. The objective is to replace higher paid employees with lower paid people and cutting full time jobs into part time ones. i i Yorkville Administration Committee 11/12/97 There are 6 employees who would be eligible. After discussion it was decided not to pursue offering an early retirement incentive at this time but it may be reviewed annually. 4. YBSD There will be a meeting November 17 at Dallas Ingemunson's office. Mayor Johnson asked if some members would please attend. 5. Intergovernmental Agreement Between City of Yorkville & Aurora Area Tourism Council Mayor Johnson said this 5 year agreement is standard. Member Spang discussed amending the agreement to a 1 year commitment due to the possibility of a Lower Fox Valley Tourism Bureau being established. Member Prochaska suggested putting in a 90 day escape clause. Member Lynch will call Sue Voss for more details. 6. CDAP Grant Mr. Nanninga discussed the resolutions that need to be adopted for the 1 million gallon water tower grant. The river crossing may have to be delayed due to the cost of the tower being higher than the grant and Inland contribution moneys. The various specs were discussed. This will be discussed at COW tomorrow and voted on at the next City Council. 7. Job Descriptions Member Prochaska said everything looked okay on the descriptions and asked for everyone to look at a copy. This will be recommended for adoption at the next Administration meeting. 8. Additional Business Treasurer's Report Member Scheffrahn presented the Treasurer's Report. He explained where the various revenues come from. Member Spang asked for him to break down the sales and utility taxes and other revenues in his next report. It was stated the city is sending more to the sanitary district than is being collected. Block Project Member Spang stated it is important for someone to get the blocks that have been donated for the Riverfront Park. There has been a problem getting a suitable truck for transportation. Blackberry Creek Watershed Member Scheffrahn discussed what this study on the watershed is about and reviewed the maps. The meeting ended at 9:00 PM. Submitted by, Sheryl Washburn Recording Secretary 2 CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING NOVEMBER 12, 1997 SIGN -IN SHEET NAME PLEASE PRINT i