Admin Committee Minutes 1997 08-12-97 4
UNITED CITY OF YORKVILLE
Committee minutes - Administration
Date of Meeting: August 12, 1997 Time Convened: 6:40 P.M.
Location: 111 W. Fox Time Adjourned: 8:15 P.M.
Attendees:
Jerry Lynch
Art Prochaska
Jim Nanninga
Richard Sticka
Jack Magnuson
J.T. Johnson,
Richard Scheffrahn
Discussion:
1.) Dictaphone Enhancement - Tabled.
2.) IMRF Early Retirement Incentive - This is at the Cities option.
Nanninga will be attending a meeting on August 19 in- regards to
this. Nanninga would like to table discussion until after
August 19. Prochaska-would like to know if anyone is even
interested in this and the break even points. Bring back to
next meeting.
3.) Insurance Claims - Jack Magnuson - Magnuson was in attendance
mainly to discuss one claim,regarding Scott McNeillis. While
driving a City of'Yorkville truck, McNeillis inadvertently
backed into his owh truck. It was less than $1000 worth of
damage. The claim was denied. It could only have been paid
through property damage liability. Policy basically states
that employees become named insured and you can not be liable
for yourself. Basically meaning you can not sue yourself. If
McNeillis has hit someones, other than his own, car it would
have been covered under collision. The only recourse McNeillis
has is to go through his own insurance or to pay for it out of
his own pocket. McNeillis has a $500 deductible on his policy.
Since the automobile was parked unattended, McNeillis'
insurance rate will not increase. Magnuson is asking on behalf
of McNeillis to pay some of the deductible. Prochaska does not
want to set a presidence for other employees. Maybe there
should be a policy. Sticka is ok with paying half of the
deductible but then he would like a policy in place also. The
City will pay half of deductible or $250 of the deductible.
Beecher Building Roof - Magnuson submitted a claim for the roof
on the Beecher Building that was damaged when a storm came
through town. A roofing contractor told Swiften that there may
be some dry rot under the shingles of the plywood underneath.
There is a metal roof with plywood over that with shingles over
that. Magnuson recommended having the Beecher roof thoroughly
looked at. Magnuson asked Wilman to go over and look at it.
Wilman recommends a complete new shingled roof. Estimate is
l approximately $17,000. Magnuson still filed a claim for that
damage. Once the City receives a check for the damage it is up
to the City what to do with it.
4.) Health Insurance - New York Life came in this year with a nine
percent increase over last year because there were several
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claims. Nanninga had lined up several insurance companies to
come back out and go over everything like last year. All the
employees seem to be ok with New York Life. Only one employee
had a major complaint and that was that they were unable to
locate a Walgreens in a different state. Nanninga worked with
New York Life and got them to come down to a five percent
increase so he recommends to stay with New York Life for at
least one more year. Prochaska would like this to go to COW
and he would like to get it back in line with the fiscal year.
5.) Policy on Extended Sick Leave - When an employee gets sick and
only has a few sick days what does the City do? The Illinois
Municipal League said there are no set rules. Different Cities
do it different ways. The employee earns one sick day per
month. If at the end of the year, you have sick time that you
have not used up then you can take payment for 50 percent of
the amount. Nanninga would like to call Montgomery and Oswego
to see how they do it. Prochaska would also like to have a
report at next meeting. The City could consider bank days and
vacation time. Would also like to know how long it takes
before long term disability starts.
6.) YBSD Interest - Question on the interest the City owes the
Sanitary district. 5.71 percent is the average interest.
There was a 12 month lag time from when the sanitary district
billed the City and when the City actually paid the bill. The
interest was $4931. YBSD,is asking for the'interest. Nanninga
thinks we should pay it. With the new software, the two
softwares, (YBSD and the Cities) will be able to communicate
back and forth as well as with other softwares. You can also
install a tickler, where the software will alert you as to when
a bill is due. Committee recommends paying. Take to COW.
7.) Budget Review - Prochaska has found a few areas of concern.
Public Works building is on hold until money starts coming in.
Prochaska would like to look at putting some priorities on
things. The City needs to get ComEd easement before Edmeier
and Ropollo start building. Between May and July there are a
lot of capital expenditures with not enough money coming in to
cover. Prochaska would like Nanninga to go back through the
budget and look at the items that we are waiting for expected
revenue to cover and see where are and if there is going to be
enough money to cover them. Prochaska would also like to see a
back up plan. Nanninga changed the expected revenue from
200 -150 down to 106 -100. Prochaska would like department heads
to go through their budgets. Nanninga needs to let them know
that they may have to hold off on some things. Also look at
areas where we could put money to make money. We need to make
sure we are balanced.
S.) Additional Business - Codifications - Nanninga passed out to
all managers. Nanninga wants to take to COW and pass. Dan is
suppose to do ah. ordinance. Prochaska suggest putting a memo
out to everyone with books. This is a controlled ordinance.
Also put out a memo that they are here at the City offices if
someone would like to view them.
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Blackberry Creek Committee - Scheffrahn is a member of the
committee. They have put out a mission statement. Would like
to keep up to date when something is accomplished. Scheffrahn
will provide a map and would like to discuss again at the next
meeting.
Audit Report - Scheffrahn would like to get a meeting scheduled
for the audit report. Meeting scheduled for September 3 at
6:30 p.m.
Minutes by: Mollie Anderson