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City Council Minutes 2022 07-26-22 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JULY 26,2022 Mayor Purcell called the meeting to order at 7:00 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Peterson Present Staff in attendance at City Hall: City Clerk Behland,City Administrator Olson,Chief of Police Jensen, Attorney Orr,Public Works Director Dhuse, Senior Planner Engberg,Finance Director Fredrickson, Assistant City Administrator Willrett,and EEI Engineer Sanderson. Staff in attendance electronically: Parks and Recreation Director Evans Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio,and .-� telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes,and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://us02web.zoom.us/j/89629588126?pwd=UUxxUkl6aVNoL2paU0p1QzU1T0hpQT09. The Zoom meeting ID was 896 2958 8126. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council—July 12,2022 2. Bill Payments for Approval $ 171,192.99 (vendors FY 2022) $ 1,045,434.67 (vendors FY 2023) $ 313,533.05 (wire payments) $ 342,146.89 (payroll period ending 07/08/2022) $ 1,872,307.60 (total) 3. 2021 Sidewalk Improvements—Change Order No. 1 (Balancing)—authorize the Mayor to execute(PW 2022-57) The Minutes of the Regular Meeting of the City Council—July 26,2022—Page 2 of 4 4. Baseline Road Improvements—Design Engineering Agreement—authorize the Mayor and City Clerk to execute(PW 2022-59) Mayor Purcell wanted to discuss the Baseline Road improvements before the motion and vote.Mayor Purcell mentioned Baseline Road is not used by Yorkville residents as much as the surrounding communities. City Administrator Olson explained Baseline Road is one of the City's poorest-rated roads. There has been discussion in the past about closing the road,but this is the first time the City could afford to pave it.Mayor Purcell said the total cost of this project would be around$700,000.00.After the discussion,there were no objections to moving forward with the design engineering agreement. Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Soling; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye,Marek-aye,Peterson-aye REPORTS MAYOR'S REPORT City Events Mayor Purcell said River Fest turned out great over the weekend.He shared that Saturday was very packed, a great time,and a lot of fun. The next City event is National Night Out on Tuesday,August 2"d' from 5:30 to 8:00 pm at the Beecher Community Park. There will be touch-a-truck,Paw Patrol meet and greet,scavenger hunt,music,and treats. There is an Oswego/Yorkville Back to School Bash on Thursday, August 4th from 2:00 to 5:00 pm at 1012 Station Drive,Oswego,IL 60543. This event will have a live DJ, family activities,food, and raffles.There will also be a free concert later that evening at 7:30 pm featuring Springbrook's Oswego Pops Orchestra performing Disney tunes. Kendall County Jail Mayor Purcell shared the City was informed the Kendall County Jail could be closing.Yorkville PD will have to house prisoners at the Kane County jail in St.Charles if the jail closes.Chief Jensen said this is all new information,and staff is working through all their options. Resolution 2022-33 Approving Change Orders Relating to East Main Street Improvements (Change Order No. 1) (CC 2022-31) Mayor Purcell entertained a motion to approve a Resolution Approving Change Orders Relating to East Main Street Improvements(Change Order No. 1)and authorize the Mayor and City Clerk to execute. So moved by Alderman Peterson; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye, Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye,Marek-aye,Peterson-aye,Koch-aye Fox Hill Subdivision Roadway Improvements— Settlement Agreement (CC 2022-32) Mayor Purcell entertained a motion to approve a Settlement Agreement by and between the United City of Yorkville and D.Construction in reference to the Fox Hill Subdivision Roadway Improvements and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye, Soling-aye, Marek-aye,Peterson-aye,Koch-aye,Plocher-aye PUBLIC WORKS COMMITTEE REPORT Kennedy Road and Freedom Place Intersection Improvements— Design Engineering Agreement (PW 2022-58) Alderman Marek made a motion to approve an Agreement for Professional Services for Kennedy Road and Freedom Place Intersection Improvements and authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Soling-aye,Marek-aye, Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye The Minutes of the Regular Meeting of the City Council—July 26,2022—Page 3 of 4 Ordinance 2022-25 Amending Title 7,Public Ways and Property,of the City Code of the United City of Yorkville,Kendall County,Illinois (Citing Obstructions in the Roadway) (PW 2022-60) Alderman Marek made a motion to approve an Ordinance Amending Title 7,Public Ways and Property, of the City Code of the United City of Yorkville,Kendall County,Illinois(Citing Obstructions in the Roadway)and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Soling-aye,Marek-aye,Peterson-aye, Koch-aye,Plocher-aye,Funkhouser-aye,Tarulis-aye Plat of Vacation—Lincoln Prairie (PW 2022-61) Alderman Marek made a motion to approve a Plat of Vacation for Lincoln Prairie and authorize the Mayor to execute; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Soling-aye,Marek-aye,Peterson-aye,Koch-aye, Plocher-aye,Funkhouser-aye,Tarulis-aye,Transier-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2022-26 Approving the Final Plats of Subdivision for Bristol Bay P.U.D.Units 10 and 12 (PZC 2022-12&EDC 2022-45) Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plats of Subdivision for Bristol Bay P.U.D.Units 10 and 12 and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye,Peterson-aye,Koch-aye,Plocher-aye, Funkhouser-aye,Tarulis-aye, Transier-aye, Soling-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT(cont'd) City Building Updates Resolution 2022-34 Approving Change Orders Relating to 651 Prairie Pointe Drive,Yorkville,Illinois (CC 2021-04) Mayor Purcell entertained a motion to approve a Resolution Approving Change Orders Relating to 651 Prairie Pointe Drive,Yorkville, Illinois and authorize the Mayor and City Clerk to execute. So moved by Alderman Peterson;seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye,Koch-aye,Plocher-aye,Funkhouser-aye, Tarulis-aye,Transier-aye, Soling-aye,Marek-aye The Minutes of the Regular Meeting of the City Council—July 26,2022—Page 4 of 4 Water Study Update (CC 2021-38) City Administrator Olson shared that the initial staff meeting with Engineering Enterprise, Inc occurred. Two meetings are coming up with the DuPage Water Commission. The Council has many action item discussions coming up soon regarding water. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Peterson; seconded by Alderman Funkhouser. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:29 p.m. Minutes submitted by: elk Jo ' :ehland, ity Clerk,City of Yorkville, Illinois