Admin Committee Minutes 1997 06-10-97 UNITED CITY OF 'YOMILLE
Committee Minutes - Adminis$tration
Date of Meeting: June 10, 1997 Location: 111 W. Fox
Time Convened; 6:55 P.M. Time Adjourned: 8 :55 P.M.
Attendees:
Art Prochaska
Jerry Lynch
Richard Scheffrahn
Kathy Zones
Richard Sticka
J%m Stafford
Discussion:
1.) Codification -- The City has received a draft for review.
Nanninga gave Prochaska a package. Bring back to next meeting.
Prochaska would like to have reviews completed by the next
meeting.
2.) Budget Modifications - Nanninga left this for Prochaska. The
to
increase for the employees was not in the budget.
come up with $2400, mostly for the Public Works employees.
Nanninga moved around• some- of�•tbe money iii the budget.
Prochaska would like to make sure all the other departments are
ok with this before mvi.ng lard. Kim has been talking with
the auditors. There. a. ba k ayorers yea on
Prochaska would like to pay 4• p e
other things. Prochaska is tryirig-to put together a spread
sheet with starting balance, borrowed to and from. This will
be done quarterly. Then when it comes time to do the budget we
would know almost exactly where we are. Prochaska is hoping
for a summary by the end of summer. Scheffrahn would like make
sure it is clarified if the figures include interfund
borrowing. Should have something by next meeting.
3.) office Procedure Manual - Tabled.
4.) C Estates Letter - Prochaska passed out letter.
Looking at wording. This letter is for review. Hook up and
tap on are probably close to the same thing. Tap on to a water
pipe and actually hook onto the system. Jones did not see the
sanitary sewer hook on fee. The fees in the letter are for the
City only. The City does not have the right to waive any other
fees. Should add in the letter that the sanitary district may
charge fees. The annexation fee is $1500 per acre. They may
not need to have sewer right now. Need to clarify that only
the City fees will be waived. Offering the resident to hook
onto City water and sewer. The City will waive annexation
fees. The City will replace anything they disturb while
installing the line. Residents will need to run line to the
home. If they annex into the City they will get garbage pi
up and police protection. City is not going to force
annexation, but if they hook onto City system then they will
need to annex. Prochaska would like to have a one year
expiration date on this offer. Date will be June 30, 98.
5.) City Document Procedures - This is a procedure about how things
i
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are ran through the City. Anything that ' goes to City Council'
should be signed off on. If something needs to go to City
Council then the person should be present or they should t in
designate.a person with
power attorney
d should
their place. All the needs pings are getting rushed through
before the meeting. Too many
without copies. Should not have to send things out for a
signature once it has beer p hing d h has Ifoa
recommend at COW that ev the person must be present or a
citizen petitions something
power of attorney should be present on-their behalf. Jones
suggest talking with Dan and Nanniaga to make sure l l
they
e exceptions to every here
agree with this. There ar
is a problem with somStaffgshauldlbesdone* gIfbacpersonhis not
original. committee.
there then table the discussion on that item.
6.) Budget Review - Tabled.
7.) Additional Business - There was no additional business.
$.) Purchase of Real Estate The City
COurtE
TheaCounty thinkslour
contract is valid- Co uld g o to
right of refusal is unfa the old t go out and
recruit someone to purch they would have to Come back to the City and offer it to us ag ain and they
They City
would have to disclose e the amount being
gounty vote to have
needs to decide on p en .
the building torn down if it was not sold within one year. Th
City could go to court and request that the origi contract
be upheld, leave in aright of refusal as it is, negating
could just walk away. Sticka thinks we should keep neg negaa
with them. The current office space in t County b uild i n g that the
needs to be added to the new contract. originally
agreement needs to remain close to the way it was
It will
30
and the right of fir ref down jail.
cost approximately
spent $60, 000 on plans to build a
They City has in past years,
municipal building. The County has made no indication on the
e third current office space on th fl f
assistancewithgrants. The b hope � and
they are not offering any
Long term goal of the City was to have the old Court house,
house all of the City Offices- 'rcentaand t hin k s ll shou o
them what our
to the County, offer the P e herwise we
next course of action will be. Ot the origi.nal
our original agreement. Actually
just be amended. The City will amend the original agreement by
adding that the City will pay to tear down the old jail, add
the reverter clause and amend to reference the tr t act.
If the County will not accept this t
deal. Have Bobbi Edmas s looking for office space to
house the City admin
Minutes by: Mollie Anderson