Library Board Packet 2022 09-12-22Agenda
Yorkville Public Library
Board of Trustees Meeting
September 12, 2022, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Approval of Minutes
6. Correspondence
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
14. Unfinished Business: HVAC repairs & discussion
15. New Business: Approve temporary cleaning services proposal
Trico HVAC Semi-Annual Preventative Maintenance
Update & Approve Authority to Spend Financial Policy
16. Executive Session: (if needed)
1.For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
17. New Business (continued)
18. Adjournment
1
This page intentionally left blank.
2
Yorkville Public Library
Board of Trustees
Monday, August 8, 2022 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was called and
a quorum was established.
Roll Call:
Jackie Milschewski-yes, Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes
Absent: Sue Shimp, Bret Reifsteck, Tara Schumacher, Keri Pesola
Staff Present:
Library Director Shelley Augustine
Others Present:
Friends of the Library Judy Somerlot and Daniel Chacon
Recognition of Visitors:
President Crawford welcomed staff and guests.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: July 11, 2022
President Crawford noted one correction on page 4, first line should say Ms. Garcia, not Mr. Garcia. He then
moved to accept the minutes with that correction and Ms. Garcia seconded. Roll call: Crawford-yes, Forristall-
yes, Garcia-yes, Millen-yes, Milschewski-yes Carried 5-0.
Correspondence: None
Public Comment:
Ms. Somerlot commended the library on the spectacular School of Wizardry recently held and said it was a huge
success. The new Marketing person, Katelyn Gregory, took many photos to document the event.
Friends of the Library Report:
Ms. Somerlot reminded everyone of the upcoming used book sale. Volunteers are needed and children's books
will be in the circulation area to keep things distanced. She said the group discussed the mini-golf event at their
meeting today and there is no one to spearhead the event for next year. Ms. Augustine is forming an exploratory
group by partnering with Parks & Rec to discuss this further. Ms. Somerlot said this popular event has been held
for 8 years with one skipped year due to Covid. Ms. Augustine and Tim Evans will meet after Hometown Days
is over. Ms. Somerlot added that there is a company that will organize events like this, however, they charge
$5,000.
Staff Comment: None
3
Report of the Treasurer:
Financial Statement
Ms. Augustine highlighted some of the larger invoices including some of the magazine subscriptions. She said
more of the magazines are going digital which will need to be discussed at a later time.
Payment of Bills
Mr. Crawford made a motion to pay the bills as follows and Ms. Milschewski seconded.
$15,029.64 Accounts Payable
$42,242.28 Payroll
$57,271.92 Total
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Milschewski-yes, Crawford-yes. Carried 5-0.
Report of the Library Director:
Director Augustine reported the following:
1. The owl program, courtesy of the Friends Group, was attended by 90 people.
2. Discussed the Harry Potter event.
3. Held first computer class for seniors and taught by Mike Curtis. All classes are full for the month and
will be held again in September.
4. Ms. Augustine is invited to Kendall County Focus Group meeting for broadband assessment needs for
county.
5. City is doing a pilot program “Aging in a Changing Region”, to determine what services are needed for
seniors. Workshop to be held October 20 which Ms. Augustine will attend.
6. Parking lot has been sealcoated, courtesy of Public Works staff.
7. Hired two part-time persons and 2 more may be needed. A salary study may be needed in the future to
provide competitive wages to retain employees.
8. Found a water stain on the drop ceiling in book drop room. A pump was leaking and Ted Milschewski
was able to install a new one, saving the library money.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Repairs & Discussion
Director Augustine has been keeping a daily journal of HVAC issues to keep the Board members up-to-date on
the many issues. She is still waiting on a boiler repair, but it is on hold since the boiler is not being used right
now. Following a Board request to get a second opinion on the chiller problems, Trico came and hoped to see
the chiller in failure, however, they did a walk-through and a tech will be sent for a second opinion. While
looking at the chiller, they noticed an actuator motor was failing and needed to be replaced. It has now been
repaired. They had quoted 8 hours of labor and they were finished in 2 hours, so Ted Milschewski asked them to
look at other things while they were at the library and they found the boiler actuator had failed and it has also
been replaced. Ms. Augustine said that Trico has been very thorough and staff is very comfortable with them.
Trico also does work at the other city buildings. Tom from Trico also asked for the building plans and has
digitized them, saving the library $200.
Tom from Trico gave a second opinion on the chiller repair and explained the procedure, saying they would like
to evacuate both circuits, fill one up, see if it leaks and migrates to the other to determine where the leak is.
They quoted $3,408 for 3 days of labor. While they are doing that procedure, they would also look at error
messages. Tom also took a water sample and measured the glycol for freeze protection. It was only good to
about 15 degrees and should be minus 20 to minus 30. He said more glycol is needed and that it comes in 55-
gallon drums at a cost of $1,900. Trustee Forristall asked how much is needed to bring the levels back up, but
that is unknown at this time. He said R.J. O'Neil should be asked if they have checked the level and he said
O'Neil may hire someone to fill the glycol. He noted that if the glycol is too low, the library could have lost the
4
chiller. Director Augustine will ask Mr. Raasch if O'Neil should have been checking the glycol level. Ms.
Milschewski asked if the library has a contract with O'Neil. There is no contract at this time, however, they have
been doing the preventive maintenance. Mr. Forristall suggested asking Trico if they have a preventive
maintenance contract. Ms. Millen added that Trico seems to be more knowledgeable overall and Ms. Garcia
added that Trico has offered more information. Mr. Forristall said Mr. Raasch and Mr. Milschewski have
provided tremendous help.
Ms. Augustine also shared another problem involving water leaking in the IT room. A part was installed in May
and the same part was needed again in July. Ms. Augustine asked if the work was under warranty as O'Neil
quoted a price of $1,486. Mr. Raasch got involved regarding the labor amounts since the repairs were so close
together. A resolution to this has still not been provided from R.J. O'Neil. Ms. Milschewski suggested maybe
there was another part that was actually faulty. Trico also looked at this issue and will provide a quote. Trico
also added 4 pounds of refrigerant. A request will be made for a quote from Trico to replace the whole unit in
the IT room which Mr. Raasch has estimated at about $20,000. He also provided an estimate of total
replacement of the chiller to be from $220,000 to $240,000 at today's prices.
When repairs were done today on the hot water valve, the tech told the Director she should track Nicor usage
because the valve had been stuck open resulting in high gas bills. Ms. Augustine will check the past amounts on
the Nicor bills.
Conclusion
Mr. Forristall said he would like a preventive maintenance program with Trico, ask them for their rates and a
scope of work. He also said a service log is needed to prove the particular work has been done and to ensure the
work will be covered under warranty. Director Augustine said she would like to continue with Trico and the
Board agreed. Ms. Garcia suggested that every time a tech performs work, they should log it in. Ms.
Augustine noted that techs do write explanations on the invoices which she keeps.
New Business: None
Executive Session: None
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 7:51pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
5
This page intentionally left blank.
6
DATE: 08/22/22 UNITED CITY OF YORKVILLE TIME: 13:06:14 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900123 FNBO FIRST NATIONAL BANK OMAHA 08/25/22082522-A.HERNANDEZ 07/31/22 01 CENTRAL SOD-SOD 79-790-56-00-5646 102.0002 CONSERV FS-CUSTOM FLAGS, TURF, 79-790-56-00-5646 2,422.5003 PESTICIDE FLAGS, PESTICIDE ** COMMENT **INVOICE TOTAL: 2,524.50 *082522-A.HOULE 07/31/22 01 FLATSOS-NEW TIRE 79-790-54-00-5495 121.5002 ROCK AUTO-BRAKE PAD KIT 79-790-56-00-5640 215.7703 FLATSOS-NEW TIRE 79-790-54-00-5495 148.0004 WATERPLAY-SENSOR PAD ACTIVATOR 79-790-56-00-5640 539.4705 AMAZON-ROCKER SWITCH 79-790-56-00-5640 19.9806 CARROLL-FOAM, SONOTUBE 25-225-60-00-6060 73.7407 SHOREWOOD AUTO-V BELT 79-790-56-00-5640 138.85INVOICE TOTAL: 1,257.31 *082522-A.SIMMONS 07/31/22 01 QUADIENT-JUL-OCT 2022 POSTAGE 01-120-54-00-5485 161.9702 MACHINE LEASE ** COMMENT **03 COMCAST-6/20-7/19 INTERNET AT 24-216-54-00-5440 289.1504 651 PRAIRIE POINTE ** COMMENT **05 ADS-AUG-OCT 2022 ALARM 24-216-54-00-5446 183.0306 MONITORING AT 651 PRAIRIE ** COMMENT **07 POINTE ** COMMENT **08 ADS-AUG-OCT 2022 ALARM 24-216-54-00-5446 233.7009 MONITORING AT 102 E VAN EMMON ** COMMENT **10 VERIZON-JUN 2022 IN CAR UNITS 01-210-54-00-5440 504.14INVOICE TOTAL: 1,371.99 *082522-B.OLSON 07/31/22 01 ZOOM-06/23-07/22 USAGE FEE 01-110-54-00-5462 209.96INVOICE TOTAL: 209.96 *082522-B.PFIZENMAIER 07/31/22 01 WRAP-BOLAWRAPS 01-210-56-00-5620 303.6302 AMERICAN AED-ADULT PADS 01-210-56-00-5620 276.0003 AMERICAN AED-CHILD PADS 01-210-56-00-5620 599.4004 STEVENS-EMBROIDERY 01-210-56-00-5600 50.0005 ILSOS.GOV-LICENSE PLATE 01-210-54-00-5495 154.4006 RENEWAL ** COMMENT **INVOICE TOTAL: 1,383.43 *082522-D.DEBORD 07/31/22 01 AMAZON-MONTHLY PRIME 82-820-54-00-5460 14.9902 MEMBERSHIP ** COMMENT **03 AMAZON-BOOKS 82-000-24-00-2480 78.6304 DEMCO-LABELS, BOOK TAPE 82-820-56-00-5620 144.14INVOICE TOTAL: 237.76 *082522-D.SMITH 07/31/22 01 FIRST PLACE-CONCRETE SAW 25-225-60-00-6060 188.1002 HOME DEPO-TAPE, TAPE MEASURE 79-790-56-00-5630 59.95082522-D.DEBORD 07/31/22 01 AMAZON-MONTHLY PRIME 82-820-54-00-5460 14.9902 MEMBERSHIP ** COMMENT **03 AMAZON-BOOKS 82-000-24-00-2480 78.6304 DEMCO-LABELS, BOOK TAPE 82-820-56-00-5620 144.14INVOICE TOTAL: 237.76 *7
DATE: 08/22/22 UNITED CITY OF YORKVILLE TIME: 13:06:14 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900123 FNBO FIRST NATIONAL BANK OMAHA 08/25/22082522-G.JOHNSON 07/31/22 01 AMAZON-PRINTER INK 51-510-56-00-5620 26.94INVOICE TOTAL: 26.94 *082522-G.NELSON 07/31/22 01 WAREHOUSE-WATER 01-220-56-00-5620 23.18INVOICE TOTAL: 23.18 *082522-J.BEHLAND 07/31/22 01 SHAW-WEED NUISANCE AD 01-220-54-00-5426 397.4202 TRIBUNE-STREET LIGHTS BID 01-410-54-00-5462 177.2903 POSTING ** COMMENT **04 TRIBUNE-BRIGHT FARMS GRANT 01-110-54-00-5426 369.1505 HEARING ** COMMENT **06 UPS-UTILITY SUBPOENA POSTAGE 01-110-54-00-5452 11.22INVOICE TOTAL: 955.08 *082522-J.ENGBERG 07/31/22 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-54-00-5462 52.9902 FEE ** COMMENT **INVOICE TOTAL: 52.99 *082522-J.GALAUNER 07/31/22 01 BSN SPORTS-SOCCER JERSEYS 79-795-56-00-5606 7,900.0002 BSN SPORTS-BASEBALL SHIRT 79-795-56-00-5606 71.00INVOICE TOTAL: 7,971.00 *082522-J.JENSEN 07/31/22 01 KANE COUNTY CHIEFS-MONTHLY 01-210-54-00-5415 61.0002 LUNCHEON FEE FOR 3 STAFF ** COMMENT **INVOICE TOTAL: 61.00 *082522-J.SLEEZER 07/31/22 01 RUSSO-LINE TRIMMER 01-410-56-00-5630 311.00INVOICE TOTAL: 311.00 *082522-J.WEISS 07/31/22 01 GUMROAD-BOOKS 82-000-24-00-2480 24.0002 TARGET-CANDY, WATER,GIFT CARDS 82-000-24-00-2480 90.0903 TARGET-FRIENDS OF HARRY POTTER 82-000-24-00-2480 123.8604 PROGRAM SUPPLIES ** COMMENT **INVOICE TOTAL: 237.95 *082522-K.BALOG 07/31/22 01 COMCAST-6/15-7/14 INTERNET 01-640-54-00-5449 1,162.7002 SHREDIT-6/3/22 SHREDDING 01-210-54-00-5462 249.5803 COMCAST-6/8-7/7 CABLE 01-210-54-00-5440 21.0604 ACCURINT-JUN 2022 SEARCHES 01-210-54-00-5462 151.00INVOICE TOTAL: 1,584.34 *082522-K.BARKSDALE 07/31/22 01 ESRI-ARCGIS ANNUAL RENEWAL FOR 01-220-54-00-5462 792.5202 SUBSCRIPTION AND MAINTENANCE ** COMMENT **INVOICE TOTAL: 792.52 *082522-K.GREGORY 07/31/22 01 AMAZON-GAVEL 01-110-56-00-5610 43.95INVOICE TOTAL: 43.95 *082522-J.WEISS 07/31/22 01 GUMROAD-BOOKS KS82-000-24-00-2480 82 00024.0002 TARGET-CANDY, WATER,GIFT CARDS 82-000-24-00-2480 90.0903 TARGET-FRIENDS OF HARRY POTTER 82-000-24-00-2480 123.8604 PROGRAM SUPPLIES ** COMMENT **INVOICE TOTAL: 237.95 8
DATE: 08/22/22 UNITED CITY OF YORKVILLE TIME: 13:06:14 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900123 FNBO FIRST NATIONAL BANK OMAHA 08/25/22082522-K.JONES 07/31/22 01 LEGACY.COM-FLOWERS FOR SOELKE 01-110-56-00-5610 131.1602 FUNERAL ** COMMENT **INVOICE TOTAL: 131.16 *082522-L.THOMAS 07/31/22 01 KENDALL PRINTING-PAYROLL 01-120-56-00-5610 199.1502 CHECKS ** COMMENT **INVOICE TOTAL: 199.15 *082522-M.CARYLE 07/31/22 01 BLUE TO GOLD-BULLETPROOF 01-210-54-00-5412 149.0002 REPORT WRITING SEMINAR ** COMMENT **03 REGISTRATION ** COMMENT **INVOICE TOTAL: 149.00 *082522-M.CURTIS 07/31/22 01 JEWEL-POPCORN, BOWLS 82-000-24-00-2480 13.85INVOICE TOTAL: 13.85 *082522-P.MCMAHON 07/31/22 01 SIRCHIE-EVIDENCE RIFLE BOX 01-210-56-00-5620 73.41INVOICE TOTAL: 73.41 *082522-P.RATOS 07/31/22 01 THREAD LOGIC-15 SHIRTS - 5 01-220-56-00-5620 331.6902 EACH FOR CREADEUR, RATOS AND ** COMMENT **03 PETRAGALLO ** COMMENT **INVOICE TOTAL: 331.69 *082522-R.FREDRICKSON 07/31/22 01 COMCAST-6/12-7/11 CABLE AT 01-110-54-00-5440 21.0602 800 GAME FARM RD ** COMMENT **03 COMCAST-7/13-8/12 INTERNET AT 51-510-54-00-5440 111.8504 610 TOWER PLANT ** COMMENT **05 COMCAST-5/15-6/14 INTERNET 79-795-54-00-5440 193.6006 AND CABLE AT 102 E VAN EMMON ** COMMENT **07 NEWTEK-7/11-8/11 WEB HOSTING 01-640-54-00-5450 17.2108 COMCAST-6/24-7/23 INTERNET AT 79-790-54-00-5440 86.7709 201 W HYDRAULIC ** COMMENT **10 COMCAST-6/24-7/23 INTERNET AT 79-795-54-00-5440 65.0811 201 W HYDRAULIC ** COMMENT **12 COMCAST-6/24-7/23 INTERNET AT 01-110-54-00-5440 64.4513 800 GAME FARM RD ** COMMENT **14 COMCAST-6/24-7/23 INTERNET AT 01-220-54-00-5440 75.1915 800 GAME FARM RD ** COMMENT **16 COMCAST-6/24-7/23 INTERNET AT 01-120-54-00-5440 42.9717 800 GAME FARM RD ** COMMENT **18 COMCAST-6/24-7/23 INTERNET AT 01-210-54-00-5440 279.2919 800 GAME FARM RD ** COMMENT **20 COMCAST-6/29-7/28 INTERNET, 79-790-54-00-5440 232.7421 VOICE AND CABLE AT 185 WOLF ST ** COMMENT **082522-M.CURTIS 07/31/22 01 JEWEL-POPCORRN, BOWLS 24-00-2480 82-000-13.85 TOTAL: INVOICE13.85 *9
DATE: 08/22/22 UNITED CITY OF YORKVILLE TIME: 13:06:14 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900123 FNBO FIRST NATIONAL BANK OMAHA 08/25/22082522-R.WOOLSEY 07/31/22 28 AMAZON-PICNIC BACKPACK 01-110-56-00-5610 99.9929 WHYSKY ACRES-BOURBON FOR 79-795-56-00-5606 792.0030 RIVERFEST ** COMMENT **31 OMALEY#20334-REPAIR WELDING ON 24-216-54-00-5446 215.0032 CITY HALL HANDRAILS ** COMMENT **33 ARAMARK#6100016901-MATS 01-410-54-00-5485 59.7434 ARAMARK#6100019916-MATS 51-510-54-00-5485 59.7435 ARAMARK#6100022940-MATS 52-520-54-00-5485 59.7436 ARAMARK#6100026438-MATS 01-410-54-00-5485 59.7437 AMPERAGE#1293013-IN-SPLICE KIT 23-230-56-00-5642 107.6038 AMPERAGE#1296234-IN-LAMPS 24-216-56-00-5656 127.8639 AMPERAGE#1296250-IN-LAMPS 24-216-56-00-5656 79.5040 AMPERAGE#1298916-IN-BALLAST 23-230-56-00-5642 204.3341 KIT ** COMMENT **42 MINER ELECT#337146-AUG 2022 01-410-54-00-5462 366.8543 MANAGED SERVICES RADIO ** COMMENT **44 MINER ELECT#337146-AUG 2022 51-510-54-00-5462 430.6545 MANAGED SERVICES RADIO ** COMMENT **46 MINER ELECT#337146-AUG 2022 52-520-54-00-5462 287.1047 MANAGED SERVICES RADIO ** COMMENT **48 MINER ELECT#337146-AUG 2022 79-790-54-00-5462 510.4049 MANAGED SERVICES RADIO ** COMMENT **50 FOX RIDGE STONE#6111-GRAVEL 24-216-60-00-6030 1,755.0051 FOX RIDGE STONE#6164-GRAVEL 24-216-60-00-6030 340.9352 FOX RIDGE STONE#6210-GRAVEL 24-216-60-00-6030 150.0053 AMPERAGE#1302592-IN-GLOBE 23-230-56-00-5642 900.75INVOICE TOTAL: 15,643.26 *082522-S.AUGUSTINE 07/31/22 01 AMAZON-LABELS, POST IT NOTES 82-820-56-00-5610 48.4402 AMAZON-RAFFLE TICKETS 82-000-24-00-2480 15.5403 MENARDS-LEAF BAGS, WINDEX, 82-820-56-00-5621 74.8204 PINE SOL ** COMMENT **05 AMAZON-CHOCOLATE BALLS 82-000-24-00-2480 33.9606 AMAZON-CONTACT LENS SOLUTION, 82-000-24-00-2480 225.6307 PAINTERS TAPE, CIRCUT ** COMMENT **08 SUPPLIES, BROWN PAPER BAGS, ** COMMENT **09 PAINTERS TAPE, TABLE COVERS ** COMMENT **10 AMAZON-CANDY 82-000-24-00-2480 120.6811 QUILL-MARKERS, LABELS 82-820-56-00-5610 36.8112 THOMSON REUTERS-STATE BAR 82-820-56-00-5686 114.7613 STATUTES ** COMMENT **14 YORKVILLE CHAMBER-LUNCHEON 82-820-54-00-5415 20.0015 QUILL-TONER 82-820-56-00-5610 110.9916 QUILL-PAPER TOWEL, SOAP, 82-820-56-00-5621 494.0117 PAPER TOWEL, GLOVES, CLEANERS ** COMMENT **INVOICE TOTAL: 1,295.64 *082522-S.AUGUSTINE 07/31/22 01 AMAZON-LABELLS, POST IT NOTES 56-00-5610 82-820-48.4402 AMAZON-RAFFLE TICKETS LE TICKETS82-000-24-00-2480 82 00015.5403 MENARDS-LEAF BAGS, WINDEX, 82-820-56-00-5621 74.8204 PINE SOL ** COMMENT **05 AMAZON-CHOCOLATE BALLS 82-000-24-00-2480 33.9606 AMAZON-CONTACT LENS SOLUTION, 82-000-24-00-2480 225.6307 PAINTERS TAPE, CIRCUT ** COMMENT **08 SUPPLIES, BROWN PAPER BAGS, ** COMMENT **09 PAINTERS TAPE, TABLE COVERS ** COMMENT **10 AMAZON-CANDY 82-000-24-00-2480 120.6811 QUILL-MARKERS, LABELS 82-820-56-00-5610 36.8112 THOMSON REUTERS-STATE BAR 82-820-56-00-5686 114.7613 STATUTES ** COMMENT **14 YORKVILLE CHAMBER-LUNCHEON 82-820-54-00-5415 20.0015 QUILL-TONER 82-820-56-00-5610 110.9916 QUILL-PAPER TOWEL, SOAP, 82-820-56-00-5621 494.0117 PAPER TOWEL, GLOVES, CLEANERS ** COMMENT **INVOICE TOTAL: 1,295.64 *10
DATE: 08/22/22UNITED CITY OF YORKVILLETIME: 13:06:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900123 FNBO FIRST NATIONAL BANK OMAHA 08/25/22082522-S.IWANSKI 07/31/22 01 YORKVILLEPOST-POSTAGE82-820-54-00-545215.80INVOICE TOTAL:15.80 *082522-S.RAASCH07/31/22 01 HOME DEPO-TELEPHONE LINE CORDS 24-216-54-00-544641.9002 GJOVIK-OIL CHANGE, REPLACE01-410-54-00-54904,906.1403 SENSOR, TRANSMISSION DIPSTICK** COMMENT **04 AND PAN** COMMENT **05 AMAZON-COOKTOP, FULL MOTION 24-216-60-00-6030608.1906 TV BRACKETS** COMMENT **INVOICE TOTAL:5,556.23 *082522-S.REDMON 07/31/22 01 AMAZON-CREDIT FOR TAX CHARGED 79-795-56-00-5606-42.3602 DOLLAR TREE-4TH OF JULY DECOR 79-795-56-00-560619.0303 ROCK'N'KIDS-KID ROCK II CLASS 79-795-54-00-5462255.0004 AMAZON-NACHO CHEESE79-795-56-00-560795.9405 RUNCO-GARBAGE BAGS, TAPE, SOAP 79-795-56-00-5640160.5606 RUNCO-GARBAGE BAGS, TOWELS79-795-56-00-5640179.4507 WALMART-BUNS, FREEZE POPS79-795-56-00-560734.6908 WALMART-BUNS, FREEZE POPS79-795-56-00-560720.8309 AT&T-7/24-8/23 INTERNET FOR 79-795-54-00-544089.0010 TOWN SQUARE PARK SIGN** COMMENT **11 ORIENTAL TRADING-CARDBOARD79-795-56-00-5606494.7512 CUTOUTS, CANDY** COMMENT **13 BSN SPORTS-BASEBALLS,79-795-56-00-56064,994.5114 SOCCERBALLS, SCOREBOOKS** COMMENT **15 PLUGNPAY-JUN 2022 FEES79-795-54-00-546253.0316 AMAZON-STICKERS79-795-56-00-5606108.0017 FUN EXPRESS-RIVER FEST PRIZES 79-795-56-00-560646.5518 ALDI-BUNS79-795-56-00-56075.5219 AMAZON-ENCANTO CAMP SUPPLIES 79-795-56-00-560612.8120 GOLD MEDAL-BRIDGE PARK79-795-56-00-56072,155.1921 CONCESSION SUPPLIES** COMMENT **22 GOLD MEDAL-BEECHER PARK79-795-56-00-56071,933.9023 CONCESSION SUPPLIES** COMMENT **24 WALMART-BUNS79-795-56-00-560730.2425 AMAZON-PEBBLES79-795-56-00-560610.8126 AMAZON-BALLOONS79-795-56-00-560648.4527 SAMS-LEMONADE79-795-56-00-5607138.0428 WALMART-SAND, BOTTLE OPENERS 79-795-56-00-560615.3629 ARNESON#205628-JUN 2022 DIESEL 79-790-56-00-5695249.6230 ARNESON#204637-JUN 2022 GAS 79-790-56-00-56951,215.9531 ARNESON#587572-JUN 2022 OIL 79-790-56-00-5695539.9932 ARNESON#204638-JUN 2022 DIESEL 79-790-56-00-5695255.5633 ARNESON#205627-JUN 2022 GAS 79-790-56-00-56951,824.7734 TARGET-POST IT NOTES, SOAP79-795-56-00-561031.45082522-S.IWANSKI 07/31/22 01 YORKVILLEPOST-POSTAGE 82-820-54-00-545215.80INVOICE TOTAL: 15.80 *Total Highlighted Library Invoices: $1,801.0011
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 09/06/22UNITED CITY OF YORKVILLETIME: 15:01:54CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/12/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105202 BAKTAY BAKER & TAYLOR203689786107/28/22 01 BOOKS82-000-24-00-2480636.81INVOICE TOTAL:636.81 *203690411808/02/22 01 BOOKS84-840-56-00-5686262.72INVOICE TOTAL:262.72 *203690853108/02/22 01 BOOKS84-840-56-00-5686432.04INVOICE TOTAL:432.04 *203692317308/09/22 01 BOOKS84-840-56-00-56861,133.04INVOICE TOTAL:1,133.04 *203693997208/16/22 01 BOOKS84-840-56-00-5686771.12INVOICE TOTAL:771.12 *CHECK TOTAL:3,235.73105203 DELAGE DLL FINANCIAL SERVICES INC7730893208/17/22 01 OCT 2022 COPIER LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105204 LLWCONSU LLOYD WARBER1053208/30/22 01 EXPANDING DIGITAL INCLUSION82-820-56-00-5635420.0002 JUL-AUG 2022 IT SUPPORT82-820-54-00-54621,020.00INVOICE TOTAL:1,440.00 *CHECK TOTAL:1,440.00105205 METRONET METRO FIBERNET LLC1651373-SEPT 2022 09/01/22 01 SEPT 2022 INTERNET82-820-54-00-5440124.97INVOICE TOTAL:124.97 *CHECK TOTAL:124.9712
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 09/06/22UNITED CITY OF YORKVILLETIME: 15:01:54CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/12/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105206 MIDWTAPE MIDWEST TAPE50245689207/29/22 01 DVD84-840-56-00-568523.24INVOICE TOTAL:23.24 *50246839508/02/22 01 AUDIO BOOKS84-840-56-00-56839.99INVOICE TOTAL:9.99 *50253754008/15/22 01 DVD84-840-56-00-568526.24INVOICE TOTAL:26.24 *50256732008/22/22 01 DVD84-840-56-00-568517.99INVOICE TOTAL:17.99 *50258523208/26/22 01 DVDS84-840-56-00-568562.22INVOICE TOTAL:62.22 *CHECK TOTAL:139.68105207 NICORNICOR GAS91-85-68-4012 8-0722 08/08/22 01 07/01-0802 902 GAME FARM RD82-820-54-00-54802,125.48INVOICE TOTAL:2,125.48 *CHECK TOTAL:2,125.48105208 TRICO TRICO MECHANICAL , INC680608/08/22 01 HVAC REPAIR82-820-54-00-54953,336.00INVOICE TOTAL:3,336.00 *680708/16/22 01 SERVER ROOM HVAC REPAIR82-820-54-00-54952,148.00INVOICE TOTAL:2,148.00 *CHECK TOTAL:5,484.00105209 UMBRELLA UMBRELLA TECHNOLOGIES13
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 09/06/22UNITED CITY OF YORKVILLETIME: 15:01:54CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/12/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105209 UMBRELLA UMBRELLA TECHNOLOGIES123309/01/22 01 ACCESS CONTROL CLOUD HOSTING 82-820-54-00-5462480.0002 FOR 11 ENTRIES** COMMENT **INVOICE TOTAL:480.00 *CHECK TOTAL:480.00105210 YOUNGM MARLYS J. YOUNG080822-LIB08/17/22 01 08/08/22 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:13,299.8614
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,311.95 - 18,311.95 1,535.30 1,288.32 21,135.57 FINANCE11,519.60 - 11,519.60 1,025.24 850.67 13,395.51 POLICE120,414.40 1,096.33 121,510.73 537.73 9,012.53 131,060.99 COMMUNITY DEV.27,184.73 - 27,184.73 2,472.84 2,062.10 31,719.67 STREETS22,014.94 - 22,014.94 1,968.22 1,623.29 25,606.45 BUILDING & GROUNDS2,249.94 84.37 2,334.31 221.10 190.05 2,745.46 WATER18,626.02 49.52 18,675.54 1,662.12 1,356.60 21,694.26 SEWER10,255.87 116.14 10,372.01 923.12 753.75 12,048.88 PARKS30,333.52 - 30,333.52 2,337.74 2,273.75 34,945.01 RECREATION16,508.84 - 16,508.84 1,372.95 1,214.12 19,095.91 LIBRARY19,399.36 - 19,399.36 995.56 1,434.64 21,829.56 TOTALS296,819.17$ 1,346.36$ 298,165.53$ 15,051.92$ 22,059.82$ 335,277.27$ TOTAL PAYROLL335,277.27$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 5, 202215
REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$908.34$ -$69.49$ 977.83$ ALDERMAN4,000.00 -4,000.00-306.00 4,306.00 ADMINISTRATION20,290.88 -20,290.88 1,805.89 1,520.91 23,617.68 FINANCE15,025.03 -15,025.03 1,337.22 1,118.85 17,481.10 POLICE151,310.43 2,907.36 154,217.79 692.54 11,481.12 166,391.45 COMMUNITY DEV.40,274.67 -40,274.67 3,584.45 3,017.59 46,876.71 STREETS24,241.64 289.44 24,531.08 2,183.26 1,808.19 28,522.53 BUILDING & GROUNDS2,334.31 -2,334.31 207.75 178.58 2,720.64 WATER22,039.71 228.89 22,268.60 1,981.92 1,631.49 25,882.01 SEWER11,528.64 19.69 11,548.33 1,027.81 843.74 13,419.88 PARKS36,563.56 50.97 36,614.53 2,882.44 2,735.06 42,232.03 RECREATION23,167.07 -23,167.07 1,947.04 1,723.44 26,837.55 LIBRARY19,305.79 -19,305.79 995.56 1,427.49 21,728.84 TOTALS370,990.07$ 3,496.35$ 374,486.42$ 18,645.88$ 27,861.95$ 420,994.25$ TOTAL PAYROLL420,994.25$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 19, 202216
Library CC Check Register (Pages 1 ‐ 5)08/25/2022 $1,801.00
Library Check Register (Pages 6 ‐ 8)09/12/2022 13,299.86
Glatfelter ‐ Liability Ins Installment #8 08/09/2022 1,094.20
IPRF ‐ Sept 2022 Work Comp Ins 08/09/2022 928.04
TOTAL BILLS PAID: $17,123.10
DATE
Bi‐weekly (Page 9)08/05/2022 $21,829.56
Bi‐weekly (Page 10)08/19/2022 21,728.84
TOTAL PAYROLL:$43,558.40
TOTAL DISBURSEMENTS:$60,681.50
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, September 12, 2022
ACCOUNTS PAYABLE
17
This page intentionally left blank.
18
DATE: 09/07/2022 UNITED CITY OF YORKVILLE PAGE: 1TIME: 07:29:35 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 04PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2022 BEGINNING BALANCE 55,275.84AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00_________________________________TOTAL PERIOD 01 ACTIVITY 65.45 93.0002 AP-220613B 06/06/2022 01 BOOKS BAKER & TAYLOR 105168 2036714384 1,083.0406/06/2022 02 BOOKS BAKER & TAYLOR 105168 2036721767 378.7206/06/2022 03 BOOKS BAKER & TAYLOR 105168 2036735616 720.23AP-220625MB 06/15/2022 157 HOME DEPO-PLANTER FLOWERS FIRST NATIONAL BANK 900120 062522-D.DEBORD-B 131.2006/15/2022 158 AMAZON-FIRE TABLET FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 99.9906/15/2022 159 AMAZON-BOOKS FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.9006/15/2022 160 AMAZON-BOOK FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.95_________________________________TOTAL PERIOD 02 ACTIVITY 2,451.03 0.0003 AP-220725MB 07/19/2022 243 NCG-SUMMER READING CLUB PRIZE FIRST NATIONAL BANK 900122 072522-G.HIX-B 60.0007/19/2022 244 GRACE-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 30.9707/19/2022 245 FOXY'S-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 20.0007/19/2022 246 GROUND EFFECTS-PEBBLES FIRST NATIONAL BANK 900122 072522-J.WEISS-B 6.93GJ-220731LB 08/01/2022 05 July 2022 Deposits 300.00_________________________________TOTAL PERIOD 03 ACTIVITY 117.90 300.0004 AP-220825M 08/22/2022 202 AMAZON-BOOKS FIRST NATIONAL BANK 900123 082522-D.DEBORD 78.6308/22/2022 203 GUMROAD-BOOKS FIRST NATIONAL BANK 900123 082522-J.WEISS 24.0008/22/2022 204 TARGET-CANDY, WATER,GIFT CARDS FIRST NATIONAL BANK 900123 082522-J.WEISS 90.0908/22/2022 205 TARGET-FRIENDS OF HARRY POTTER FIRST NATIONAL BANK 900123 082522-J.WEISS 123.8608/22/2022 206 JEWEL-POPCORN, BOWLS FIRST NATIONAL BANK 900123 082522-M.CURTIS 13.8508/22/2022 207 AMAZON-RAFFLE TICKETS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 15.5408/22/2022 208 AMAZON-CHOCOLATE BALLS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 33.9608/22/2022 209 AMAZON-CONTACT LENS SOLUTION, FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 225.6308/22/2022 210 AMAZON-CANDY FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 120.68GJ-220831LB 09/01/2022 05 August 2022 Deposits 400.00_________________________________TOTAL PERIOD 04 ACTIVITY 726.24 400.00TOTAL ACCOUNT ACTIVITY 3,360.62 793.00ENDING BALANCE 52,708.22GRAND TOTAL 0.00 52,708.22TOTAL DIFFERENCE 0.00 52,708.2219
This page intentionally left blank.
20
% of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 44,628 377,451 15,406 27,464 464,949 822,463 56.53%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 45,978 388,869 15,872 28,295 479,014 844,771 56.70%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 3,996 -2,877 328 7,201 8,000 90.01%
82-000-41-00-4160 FEDERAL GRANTS 870 -840 -1,710 -0.00%
82-000-41-00-4170 STATE GRANTS ---31,761 31,761 21,151 150.16%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 1,156 38 89 315 1,598 1,000 159.80%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 2,212 730 569 2,987 6,498 8,500 76.45%
82-000-44-00-4422 COPY FEES 299 168 210 382 1,059 3,000 35.30%
82-000-44-00-4438 PROGRAM FEES ------0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 238 326 447 602 1,612 1,000 161.18%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME -----500 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 306 1,020 200 106 1,633 2,750 59.38%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 7,245 2,022 2,022 2,022 13,312 23,638 56.32%
TOTAL REVENUES: LIBRARY 106,928 770,624 38,532 94,263 1,010,347 1,736,773 58.17%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 21,923 23,457 22,760 22,372 90,513 291,111 31.09%
82-820-50-00-5015 PART-TIME SALARIES 14,775 14,339 14,679 16,333 60,126 213,000 28.23%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,951 2,098 2,026 1,991 8,066 26,240 30.74%
82-820-52-00-5214 FICA CONTRIBUTION 2,722 2,806 2,777 2,862 11,167 37,585 29.71%
82-820-52-00-5216 GROUP HEALTH INSURANCE 15,608 7,030 4,943 11,529 39,110 102,663 38.10%
82-820-52-00-5222 GROUP LIFE INSURANCE 47 47 47 30 172 586 29.34%
82-820-52-00-5223 DENTAL INSURANCE 624 595 412 930 2,561 7,135 35.89%
82-820-52-00-5224 VISION INSURANCE 85 85 85 58 313 1,051 29.81%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 295 ---295 1,000 29.52%
82-820-52-00-5231 LIABILITY INSURANCE 6,950 2,022 2,022 2,022 13,017 22,638 57.50%
Contractual Services
82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK -----15,000 0.00%
82-820-54-00-5412 TRAINING & CONFERENCES 320 ---320 3,000 10.67%
82-820-54-00-5415 TRAVEL & LODGING -83 -20 103 1,500 6.85%
82-820-54-00-5426 PUBLISHING & ADVERTISING -----2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS 125 695 445 570 1,835 8,000 22.94%
82-820-54-00-5452 POSTAGE & SHIPPING -16 116 16 148 750 19.67%
82-820-54-00-5453 BUILDING & GROUND CHARGEBACK 536 536 536 536 2,143 6,428 33.33%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 829 1,262 194 1,379 3,665 11,000 33.31%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,617 3,570 1,275 1,331 7,793 40,000 19.48%
82-820-54-00-5466 LEGAL SERVICES -----3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,679 -4,746 -7,425 21,000 35.36%
82-820-54-00-5480 UTILITIES --2,026 -2,026 23,320 8.69%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE -6,013 2,408 762 9,183 50,000 18.37%
82-820-54-00-5498 PAYING AGENT FEES -1,689 --1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES -448 57 196 702 8,000 8.77%
82-820-56-00-5620 OPERATING SUPPLIES -336 -392 728 4,000 18.21%
82-820-56-00-5621 CUSTODIAL SUPPLIES -440 577 569 1,585 7,000 22.65%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE -----3,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING -----2,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION -63 --63 300 20.84%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended August 31, 2022
21
% of Fiscal Year 8% 17% 25% 33%Year-to-Date FISCAL YEAR 2023
ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2023 BUDGET REPORT
For the Month Ended August 31, 2022
82-820-56-00-5685 DVD'S - - - - - 500 0.00%
82-820-56-00-5686 BOOKS - 599 273 115 986 1,500 65.73%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 6,556 - - 6,556 13,113 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - 675,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 42,100 - - 42,100 84,200 50.00%
TOTAL FUND REVENUES 106,928 770,624 38,532 94,263 1,010,347 1,736,773 58.17%
TOTAL FUND EXPENDITURES 71,085 116,883 62,405 64,013 314,387 1,763,820 17.82%
FUND SURPLUS (DEFICIT)35,843 653,742 (23,874) 30,250 695,961 (27,047)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 5,650 8,000 4,500 11,150 29,300 50,000 58.60%
84-000-45-00-4500 INVESTMENT EARNINGS 15 15 15 16 60 350 17.19%
84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - - 26 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 5,665 8,040 4,515 11,166 29,386 50,350 58.36%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 180 - 180 25,000 0.72%
84-840-56-00-5683 AUDIO BOOKS - 345 180 105 630 3,500 18.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 500 0.00%
84-840-56-00-5685 DVD'S - 256 637 173 1,065 3,000 35.50%
84-840-56-00-5686 BOOKS - 2,391 1,827 4,728 8,946 50,000 17.89%
TOTAL FUND REVENUES 5,665 8,040 4,515 11,166 29,386 50,350 58.36%
TOTAL FUND EXPENDITURES - 2,991 2,824 5,006 10,821 85,500 12.66%
FUND SURPLUS (DEFICIT) 5,665 5,049 1,692 6,160 18,565 (35,150)
22
May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 $ 797,910 $ 762,781 $ 738,833 Building Development FeesOld Second 177,739 179,331 184,522 184,032 Library Operations Illinois Funds 283,566 283,827 284,214 316,514 Total: $ 965,205 $ 1,261,067 $ 1,231,517 $ 1,239,379 $ - $ - $ - $ - $ - $ - $ - $ - PAYROLL1ST PAY PERIOD20,523$ $ 20,446 $ 21,065 $ 21,830 2ND PAY PERIOD20,848 22,254 21,177 21,729 3RD PAY PERIOD - - - - Total41,371$ 42,699$ 42,242$ 43,558$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of August 31, 2022FISCAL YEAR 202323
This page intentionally left blank.
24
August YTD % of FY 2023
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 55,759$ 943,963$ 56.62% 1,667,234$ 925,719$ 1.97%
Intergovernmental
Personal Property Replacement Tax 628$ 7,201$ 90.01%8,000$ 3,797$ 89.64%
Federal & State Grants 31,761 33,471 158.25% 21,151 24,958 34.11%
Total Intergovernmental 32,390$ 40,672$ 139.52% 29,151$ 28,755$ 41.44%
Library Fines 315$ 1,598$ 159.80%1,000$ 2,494$ -35.93%
Charges for Services
Library Subscription Cards 2,987$ 6,498$ 76.45%8,500$ 5,172$ 25.64%
Copy Fees 382 1,059 35.29%3,000 1,115 -5.04%
Total Charges for Services 3,370$ 7,557$ 65.71% 11,500$ 6,287$ 20.20%
Investment Earnings 602$ 1,612$ 161.18%1,000$ 210$ 667.54%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - - 0.00%500 - 0.00%
Miscellaneous Income 106 1,633 59.38%2,750 1,007 62.17%
Transfer In 2,022 13,312 56.32% 23,638 7,465 78.33%
Total Miscellaneous & Transfers 2,128$ 14,945$ 55.58% 26,888$ 8,472$ 76.41%
Total Revenues and Transfers 94,563$ 1,010,347$ 58.17% 1,736,773$ 971,937$ 3.95%
Expenditures
Library Operations 64,013$ 314,387$ 17.82%1,763,820$ 294,543$ 6.74%
50 Salaries 38,705 150,639 29.88% 504,111 125,529 20.00%
52 Benefits 19,422 74,700 37.56% 198,898 64,471 15.87%
54 Contractual Services 4,614 36,327 19.41% 187,198 42,390 -14.30%
56 Supplies 1,272 4,064 15.45% 26,300 2,040 99.23%
99 Debt Service - 48,656 5.74% 847,313 60,113 -19.06%
Total Expenditures and Transfers 64,013$ 314,387$ 17.82% 1,763,820$ 294,543$ 6.74%
Surplus(Deficit)30,550$ 695,961$ (27,047)$ 677,395$
*August represents 34% of fiscal year 2023
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended August 31, 2022 *
Fiscal Year 2022
For the Month Ended August 31, 2021
25
This page intentionally left blank.
26
YPL Director’s Report for August 2022
Past & Upcoming Events/Programs
Our FOL UBS was a huge success!!! Before the doors opened on Saturday morning, there was a line
across the front of the library, down the parking lot to Game Farm Rd, and around the corner to the
north. There was always a steady stream of shoppers throughout the day on Saturday. In total, the
profits for 2 days of book sale totaled $7,250 for the Library to use on programming and services. The
Summers End Book Sale will run until Fri, Sept 16 and is expected to bring in a few hundred dollars
more.
Computer Basics for Seniors classes finished its first round of classes with great success. More classes
have been added for September (Microsoft Word: Basics, Formatting, Editing, Tables & Materials, and
Facebook Basics pt. 1)
Our adult “Maker Tuesday” craft for September will be Wet Felted Landscapes – transforming loose
fibers into beautiful landscapes in one of mankind’s oldest cloth making techniques.
There will be an Art & Poetry Day program on Sept 17 @ 1:00. This program is a wonderful blend of
community and collaboration. A few months ago, we asked local artists to create an original piece. Then
shortly after, we gave that artwork to local poets and asked them to author a new poem inspired by the
artwork. On Sept 17 we will get together and the art will be unveiled to the public, then the poets will
read their original works. This is our second year presenting this program with great success.
We are starting a new Health & Wellness Series for Teens & Adults featuring speakers from
Northwestern Medicine. These workshops will help both students and adults develop a wellness vision
for themselves, breaking out of the negativity that surrounds us. Our first workshop will be on Wed,
Sept 28 @ 7:00.
2 new adult book clubs have been added to our program lineup. Books & Cooks will meet one Tuesday
of month to discuss enjoyable books and share some food inspired by the books they have read. Fans of
the spooky, the scary, the creepy, and the eerie should join us for our new Horror Book Club. We will
meet on the 4th Monday of each month to discuss a new book each month.
YPL Summer Reading 2022- Fizz! Boom! READ! Children’s report:
This summer’s reading program theme was created to promote the science grant kits. Paper logs were
provided to each participant. June and July were represented and rewarded separately. The expectation
was to read 425 minutes in June and 425 minutes in July. If completed, the participant received a raffle
for each month. This year’s prizes included: Kindle Fire, $50 gift card, or book bundles. All prizes were
provided by the Friends of the Library. The raffle prizes were drawn and presented on August 3, 2022.
This year’s sponsors included: Friends of the Library, Yorkville Culvers, Kane County Cougars, Paisano’s
Pizza and Grill, Kuiper’s Family Farm, Raging Waves Waterpark, Yorkville Wendy’s, Classic Cinemas,
Yorkville McDonald’s, YPAC, Homeplate Hotdogs, Keller’s Farmstand, Yorkville Rosati’s.
Paper logs total: 434 - Returned logs for raffle tickets: 218
Outreach
27
We have 2 FT staff member who will be doing a pop-up visit to Cedarhurst and Heritage Woods senior
housing in the month of September to sign up residents for cards and to let them know about programs
and services the library provides. There is talk about one of the facilities starting a book club.
I attended a Kendall County Broadband Assessment meeting Aug 10. This was a focus group of
community leaders, and we were asked what type of need that we see from our community members
on internet services. I explained about our grant we received for our laptop and hotspots.
I attended the Grand Reserve Block Party. I spoke with 60-70 people and passed out YPL SWAG. I had
four people apply for a library card immediately on their phone. Several already had library cards and
utilize the library and several who have just moved here within the last 12 months.
Library Operations
HVAC update on agenda under unfinished business.
Ted has told me that Tom & Steve believe that R.J O’Neil had installed the wrong TXV part in the IT room
back in May that has now failed. I will send an email to Kevin to dispute the service charge to look at the
unit on 7/21/22. I received an email from Kevin at R.J. O’Neil “We will be voiding this invoice as we
should have fixed this as a full warranty. I was under the impression the part failed, not that the
incorrect part was installed.” I have sent a courtesy email to R.J. O’Neil to let them know that we have
switched to another HVAC service company and no longer require their services.
Steve is now keeping a spreadsheet of electricity and gas usage and our cost. We have looked back to
2017 to compare usage and price and will monitor this going forward.
On Saturday, Aug 13 Darren received a call from our alarm company that our alarm system was not
reporting a signal. It was determined that we were without internet services. I came to the library and
contacted Metronet. The technician confirmed that we had a malfunctioning modem and placed a
service call for Monday morning. I set up the Circulation desk with a laptop that has our operating
software installed and a hotspot so they could check books in/out and place holds for patrons.
Had a walk through with a cleaning company with Steve today. This company would be working on a
month-to-month basis until the city can go out for bid with the library included for services when they
move into their new building. We are anticipating them to start Oct 1.
Staff
I had with a rep from the Kendall Youth Employment Program. They are looking to see if we would be
interested in having a paid intern working in some aspect of the library for a 12-week period. The
workers must have a qualified barrier to be eligible for this program which is paid through a grant. I
created a job description for a Page position and gave this to them for reference to match a candidate. I
have signed the paperwork to start the process on finding the correct person for this position.
We have had 2 pt. people give their notice from the Children’s Department. One has found full time
employment with benefits, and one is a high school student who has found another job with better pay.
We are in the process of interviewing a few candidates to fill those positions.
The custodial people have received their letters stating their last day of work will be Sept 30.
28
Other
I attended the Chamber luncheon on Aug 9, and spoke with a reporter from the KCR about coverage for
our programs/events. Talked with the president of the Yorkville Education Foundation about the
progress of the Story Walk. They have run into supply chain delays on materials but hope to have this
installed by end of September. They are planning a ribbon cutting ceremony targeting Sept 27. More
information to be coming closer to the event. I spoke briefly with Mr. Shimp about the upcoming school
year. He said the school district is upgrading their security cameras and asked if we would be interested
in some of them. He also offered any of his staff to help us in anything we may need.
The PR Preschool will be holding a holiday and graduation program in our meeting room this coming
school year.
I have been asked to start attending the Admin meetings that Bart holds each Monday at 10:30.
Attended a zoom RAILS City Library Director’s meeting. They are looking to have the Ill Statutes changed
to include wording about City Libraries and appointment of trustees as other items. Ancel Glink shared a
memo with the subject of “Relationship between a Municipality and a Municipal Library.”
We had an instance in the men’s upstairs bathroom on 9/1/22. Someone opened the paper towel holder
and removed all the paper and threw it all over the bathroom floor and into the toilets. I emailed the
YHS principle, YCSD Superintendent, Darren, and all managers about this incident and said we need to
set a meeting to discuss how we can work together to stop this behavior. We had 2 deans of students
come over the next day to view our cameras and found several students who did not have permission to
be off campus. We are planning to schedule a meeting with the school and our managers to discuss a
plan to work together moving forward.
Marketing
Had a manager’s meeting with Katelyn, new Marketing Coordinator, to discuss how we will be working
together to market our programs going forward. She should be starting with us on a regular basis after
Sept 12.
Katelyn will be taking the lead as Project Manager for the Mini Golf FUN Raiser this year. We will be
scheduling a meeting the week of Sept 12.
August 2022 Programs
Youth Programs:
16 Children’s programs with 289 attending: 2 book clubs, 4 story times, Window Art, Lego kits, Read
with Paws, Preschool Zone, Escape room, Chalk the Walk, LARP, Farmacy Stand, Tots and Toddlers,
Grace Holistic Tour
5 passive Children’s program with 525 attending: (color pages, scavenger hunt, Makerspace, Escape
room, Facebook Spanish Story time
Youth Summer reading participation: 434 logs passed out and 218 logs returned for drawing
6 Teen program with 16 attending: TAG, Teen Book club, Lego, Window art, Grace Holistic Tour, LARP
2 passive Teen programs with 13 attending: Teen color pages, 3-D printing
29
Adult Programs:
21 programs with 179 attending
8/2 Threads 2
8/2 Computers for Seniors 3
8/4 Chair Yoga 18
8/4 Dungeons & Dragons 5
8/5 Roaming Readers 4
8/9 Computers for Seniors 6
8/10 Lunch bunch 3
8/11 Chair Yoga 19
8/11 Dungeons & Dragons 6
8/16 Maker Tuesday Craft 17
8/16 Computers for Seniors 5
8/18 Men’s book Club 10
8/18 Chair Yoga 21
8/18 Dungeon’s & Dragons 1
8/19 Roaming Readers 7
8/23 Computers for Seniors 3
8/23 Creative Writing 12
8/25 Chair Yoga 21
8/25 Dungeon’s & Dragons 5
8/29 Monday Movie 3
8/30 Computers for Seniors 4
3 passive programs with 61 attending (puzzle, poem, chess)
Adult/YA Summer Reading participation: 43
Meeting Room Usage: Rentals-2-; Library use- 15; Zoom meets-3; Community Use-2
Board room Use: 13
Museum pass: 22
Volunteers- Friends of the Library are operating the Lobby book sale, set up for the Annual Used Book
Sale and have been continuing to index the KCR Obits
30
YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals web holds
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 12219 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78
JUNE 16482 553 1772 8341 7965 376 366 1772 6001 598 1427 388 365 212
JUL 17916 1007 1774 8060 7682 378 311 1786 7759 534 1428 521 362 166
AUG 17223 783 1895 7403 6991 412 389 1770 7660 650 1387 416 317 152
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 20 9 28 108 31 729 598 317 0 17 3
JUN 18 6 28 81 39 787 661 310 0 10 23
JUL 30 33 24 110 35 728 687 333 0 18 11
AUG 22 78 25 80 34 794 662 333 0
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
31
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 5630 5954 4970 5441
CURBSIDE PATRONS 16 18 3 8
HOME DELIVERY 2 2 1 2
CARDS ISSUED THROUGH WEBSITE 9 24 13 19
CHILDREN'S AGE 0-5 PROGRAMS 8 18 18 8
AGE 0-5 ATTENDANCE 198 201 135 146
CHILDREN'S AGE 6-11 PROGRAMS 7 18 15 8
AGE 6-11 ATTENDANCE 126 238 315 143
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3 3 4 5
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332 436 463 525
NUMBER OF YA PROGRAMS 3 4 10 6
YA PROGRAM ATTENDANCE 53 75 66
NUMBER OF YA PASSIVE PROGRAMS 2 1 2 2
YA PASSIVE PROGRAM ATTENDANCE 6 1 7 13
YOUTH SUMMER/WINTER READING 218
NUMBER OF ADULT PROGRAMS 17 19 17 21
ADULT PROGRAM ATTENDANCE 164 212 177 179
NUMBER OF ADULT PASSIVE PROGRAMS 1 3 3
ADULT PASSIVE PROGRAM ATTENDANCE 3 52 61
ADULT SUMMER/WINTER READING 43
RM. RENTAL 2 2
MEETING ROOM USE:24 14 21 15
BOARD ROOM USE 4 6 3 13
STUDY ROOM USE 65 69 41 50
MUSEUM PASS 9 14 22 22
YOUTH COMPUTER SESSIONS 18 37 25 25
ADULT COMPUTER SESSIONS 194 229 218 248
FRIENDS VOLUNTEER HOURS 39 50 62.5
YOUTH VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
32
►JOIN
Upcoming Special Events
Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups
The Box in the Woods
By Maureen Johnson
September Social Events AAdult Servicesdult Services
upcoming programs
YYoorkville Prkville Public Lublic Libraribraryy
SepSept 2022t 2022
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
33
September Book ClubsSeptember Creative Programs
34
35
This page intentionally left blank.
36
FY22 Annual Report
Connecting Libraries to Strengthen Communities
Annual Report | July 2021-June 2022
PrairieCat assists members in the successful
sharing of resources and services, expanding the
quality and quantity of information accessible to
our library users.
At its core, PrairieCat exists to provide an
integrated library system (ILS) to members —
having a central ILS provides efficiencies to 137
member libraries.
Database Support
• 12 PrairieCat staff
• 25 monthly statistical reports
• 12 reports with further processing by PC staff
• 521 original cataloging records
• 43,085 record loads
• 35,829 record enhancement and cleanup
• 897,201 special project record cleanup
• 22 MARC Catalogers from member libraries
• 2 Sierra upgrades — v 5.3 and v 5.4
• 1 Encore upgrades | 2 Decision Center upgrades
Total Help Desk Tickets Processed: 3,696
Member Libraries
137 Member Libraries
81 Fully Participating Members
18 Basic Online Members
38 Union Listing Members
Multi-type Consortium
101 public libraries
32 school libraries
2 academic libraries
2 corporate, medical, or other
special libraries
Resource Sharing Network
Access to more than 1.2 million unique titles and
5.1 millions items.
4,450,516 items circulated
638,373 interlibrary loan holds filled
499,632 reciprocal borrowing transactions
between PrairieCat libraries
Engagement | Members are actively engaged at all levels, which creates connections and advances the organization.
PUG Days 2021 Virtual: 413 attendees from 68 member libraries (49% participation) | 13 live sessions
Virtual Member Updates: 3 meetings with 179 total attendees
In-Person Member Updates: 6 meetings across membership region with 69 total attendees
10 Governance and Standing Committees: 46 meetings
Site Visits with Member Libraries: 46 Virtual Site Visits | 5 In -Person Site Visits
Resource Sharing Summit: 41 participants
37
FY22 Annual Report
Connecting Libraries to Strengthen Communities
Governance | Leadership is transparent, responsive, innovative, and accountable.
Delegates Assembly: 87% voting member attendance rate
FY23 Administrative Council and Standing Committees Election: 50% member participation
Membership Changes: The Ida Public Library added a Bookmobile in FY22—making it the 4th
mobile collection in PrairieCat. In the last year, PrairieCat added the final school in the Putnam
School District, and continued work with Lostant Community Public Library and Byron Schools.
Sustainability: RAILS grant funds accounted for approximately 30% of PrairieCat budgeted
revenues in FY22 in addition to in-kind services. Twelve staff directly support PrairieCat’s 137
libraries that are located in 14,000 square miles across northern Illinois.
Training | Learning opportunities equip members to provide excellent service to end users.
PrairieCat Classes
43 Live Classes
185 Attendees
Talent LMS Courses
51 self-paced courses
2,871 courses completed | 421 users
TalentLMS: Self-paced courses available 24/7 through PrairieCat’s online training platform. The majority
of PrairieCat trainings are offered online such as searching, holds, circulation, and cataloging.
More advanced classes and workshops are offered as live, on -demand classes.
Item Entry Certification: 45 library staff completed Item Entry Certification through TalentLMS.
PrairieCat requires that any staff that adds new items to the PrairieCat database are item entry certified
to help maintain the accuracy of the database.
Create Lists Training: PrairieCat staff redesigned this training and it is now offered online on TalentLMS.
16 library staff completed the training. Create Lists is available to Fully Participating members.
User Experience | Members are supported in their efforts to provide exceptional service to end users.
Innovative Interfaces: The Delegates Assembly voted to accept a five-year contract agreement for ILS
software and services, beginning 7/1/2022. It includes all existing software associated with the Sierra
system. The DA also agreed to Vega Discover services once the new catalog is ready for consortia. Vega
Discover has several features that will improve the end user experience such as roll-ups, e-material
integration, improved searching, and site customization.
Fine Free Libraries: 29 PrairieCat libraries went fine free during FY22. PrairieCat staff provided
system support and resources to make these changes possible.
Union List Comparison Project: 14 Union List libraries have participated in the inventory project to
compare their holdings in Sierra to their physical collection.
38
Yorkville Library HVAC Repair Log
Trico has been brought in to investigate the recurring HVAC issues at the Library, in August. Part of
their scope of work was to evaluate the scope of work RJ O’Neil gave to repair the chiller. RJ O’Neil stated that
the chiller had refrigerant migrating between the 2 circuits and that the gasket needs to be replaced. They
never provided a quote as requested.
Trico contacted the McQuay representative for some information, and worked with Ted Milschewski to
determine some additional testing, that will be completed in September/October, when the chiller season is
over. Trico suggest the following:
• Recovery individually circuit #1 and #2 and compare the amount we recovery to the factory listed charge of
160#’s per circuit.
• Pressurize 1 circuit with nitrogen to verify the gasket separating the two circuits has not failed which would
allow refrigerant to migrate from one circuit to the other.
• If we determine the gasket has not failed and we did not recover the factory combined circuit’s refrigerant
weight of 320#’s. We would pressurize both circuits with nitrogen and try to determine where the leak may be.
• Once we have some more information, we can go over our findings with you and plan the next steps to get the
chiller back online and ready for next summer.
• While they are recovering the refrigerant, pump strainers and other items, to make sure the water flow, is not
being restricted. This could be the reason we are receiving evaporator pump failures.
• They have already taken a sample of the chilled water glycol protection, and the existing mix will only be good
for 15 degrees. Most systems run -20 to -30 to protect the equipment and piping. They would add glycol to
achieve this protection. As of July 15th, the cost of a 50-gallon drum glycol was $1,920.
• Trico estimated all the work to take 3 days of labor totaling $3,408, excluding the cost of glycol.
Trico has estimated the cost of a chiller replacement to be approximately $200,000 - $220,000 at
today’s rates. This is just for budgeting purposes if needed.
During Trico’s and Ted’s investigations, they found that (2) of the chilled water actuator motors had
failed. This was preventing proper water flow for the chiller. The estimated the work to be $2,976, but we will
only be invoiced for the parts and hours work. The actual amount was $2,976. While onsite, they found a
heating valve actuator motor that had failed. They replaced the motor and will only charge us for the part with
no additional labor costs. Actual cost $360 since they did not charge us for labor.
Since the replacements, Trico found that waste pipe was sagging and preventing the chilled water
valve to open and close properly. We feel that this was the cause of the (2) chilled water actuator motors
failing. The pipe was rerouted on 8/18.
RJ O’Neil had completed some work on the IT server room AC unit. They came back after installation
because the unit failed again. RJ O’Neil said the TXV valve failed again. They stated the part would be free, but
we would have to pay for labor. Trico investigated, and feel that the valve was installed incorrectly the first
time. Trico replaced the valve, installed a new dryer, tested the system to make sure there we no refrigerant
leaks. Cost $2,148.
39
We have reviewed the electrical and natural gas usage since 2017. We are tracking the usage of both,
to see what savings will be realized, when work is completed. The natural gas usage started to increase
drastically in 2018. Upon investigations on 8/18, Trico found the following items.
• The boiler setback controller failed sometime in the past. This controls the temperature and firing rate
for the boilers. Trico will provide a quote for the replacement.
• There were (2) relays for the boiler pumps that were not operating correctly. One was wired
incorrectly while the other one had failed completely. These items were replaced or corrected.
• The high limit operator for the boilers was set at 240 degrees, when industry standard is 200-220
degrees. This was corrected.
• All these items were causing the boilers and pumps to run almost 24 hours a day.
• The work that was completed, should drastically reduce the natural gas usage.
Please note that we are billed for the Trico Technician’s time only. Their Service Manager has been
onsite several days with the technician’s, and we are never charged for the Service Manager’s time. This is not
standard practice.
40
41
42
43
This page intentionally left blank.
44
45
This page intentionally left blank.
46
HVAC Semi-Annual Preventative Maintenance
Equipment List
Item Description Make Model No. Serial No. Location
Boiler 1 Raypak Hot Water
Boiler
H9-20002A 0605250758 Mechanical
Room
Boiler 2 Raypak Hot Water
Boiler
H9-20002A 0605250759 Mechanical
Room
Chiller McQuay Chiller AGS170CS27-
ER10
STNU060300243 Exterior
Split System
1
York Split System AHP60D3XH21A AOK6907275 Exterior
Split System
2
York Spilt System AHP60D3XH21A AOK6907265 Exterior
Air Handler Johnson
Marcraft
Air Handler M12850 AHU1 JO6M007024 Server Room
Fall Service
Boiler 1 & 2
•Inspect and tighten electrical connections, contactors, relays, and operating safety controls.
•Check security of motor mounts and vibrations pads. Inspect motors for condition and proper
lubrication.
•Inspect the condition of all fans.
•Inspect fireside of boiler debris and obstructions.
•Inspect the refractory for cracks, corrosion, or other defects.
•Brush cleaner the burner, flame rod surfaces and other combustion equipment.
•Vacuum soot and dirt from combustion chamber.
•Check burner sequence of operation.
•Visually check the combustion flame.
•Test safety controls.
Split Systems
•Check control system for proper operation.
•Check temperature drop.
•Check refrigerant charge.
47
Spring Service
Chiller
•Check refrigerant insight glass.
•Check compressor oil presence in sight glass.
•Check inlet and outlet water pressure and determine proper flow.
•Inspect for refrigerant and oil leaks.
•Check freeze protection, evaporator and piping heaters, glycol content.
•Measure refrigerant pressure and temperatures.
•Check crankcase heater operation.
•Clean coils (June).
Split Systems
•Check control system for proper operation.
•Check temperature drop.
•Check refrigerant charge.
Yorkville Staff will complete the following tasks.
•Replacing air filters.
•Replacing belts.
•Cleaning coils other than chiller.
•Inspection of Water Heater and Air Handler.
Quote should include all material, equipment and labor needed to complete the work listed above. Parts
and supplies can be charged separately.
Work to take place between the hours of 7:00am – 3:00pm Mondays-Fridays
Spring Estimated Labor Hours __________
Fall Estimated Labor Hours _________
Regular Labor Rate ____________
Overtime Labor Rate _____________
Holidays/Sundays Labor Rate ____________
12
12
$142.00
$175.00
$215.00
48
Financial Policy
A. Levy
B. Budget
C. Expenditures
D. Receipts
E. Cash Handling Procedures
F. Authority to Spend
Financial Policy
The Library Board establishes this financial policy to ensure fiscal accountability, appropriate
use of funds in support of the library’s missions and goals, and compliance with appropriate laws
and ordinances.
A. Levy
The Library Board shall set the dollar amount for the levy to submit to the Mayor and City
Council, per Illinois Statute.
B. Budget
1. The Library Board shall prepare and approve an annual budget and submit it to the Mayor
and City Council for inclusion in the City’s annual budget.
2. The Library Director shall administer the budget as approved by the Library Board.
3. The Library Director shall maintain adequate records of the library’s financial operations.
C. Expenditures
1. On a monthly basis, the Library Director shall present a list of all expenditures to the Library
Board for review and approval.
2. The Library Director shall work with the city finance staff, using
city procedures for payment of invoices.
3. The city shall provide a monthly financial report showing the status of all accounts and
funds.
D. Receipts
Monies received as revenue by the library from taxes, fines, subscriptions, copier fees, program
fees, rental income, DVD rental, memorial gifts, reimbursement for lost or damaged materials,
grants or other sources shall be recorded daily. The Library Director is authorized to make
deposits into appropriate library accounts.
49
E. Cash Handling Procedures
1. Every day a full-time staff member shall balance the cash drawer at the Circulation Desk.
The Reference Desk cash drawers shall be balanced weekly.
a. Coin-operated copy machines and public internet machines shall be emptied weekly. Funds
collected shall be deposited.
F. Authority to Spend
The procurement of materials, services and equipment shall be a direct responsibility of the
Library Director who is authorized to enter into contracts on behalf of the Yorkville Public
Library.
1. The Director of the Yorkville Public Library is authorized to spend up to $2,500 _$10,000_
on any single item without prior approval of the Library Board of Trustees provided the item
is accounted for in the budget.
2. The Director is authorized to spend up to $_5,000_ on any single item not accounted for in
the budget.
3. Expenditures in excess of $25,000 shall be authorized after completing the formal bid
process per Illinois Statute. Any expense in excess of $25,000 must be approved by the
Library Board of Trustees, and only after completing the formal bid process, if required, as
described in Illinois Law (75 ILCS 16/40-45).
4. No funds shall be appropriated from the Reserve Account without prior approval from the
Library Board of Trustees.
5. In case of extreme emergency, the Library Director, with the approval of the Library Board
President or any _2___Library Board of Trustees, is authorized to spend necessary funds, so
long as the amount does not exceed the threshold requiring a formal bidding process.
Adopted January 9, 2012
Updated and approved 9-12-22
50
Glencoe up to $5,000
Highland Park up to $5,000 with "funds available in the designated budget line"
Northbrook all accounted for in budget up to $25,000; up to $5,000 for not accounted for in budget
Wilmette disbursement of "budgeted-for library funds"
Winnetka-Northfield $15,000 recent increase
Waukegan $10,000
Deerfield $19,999 recent increase
Prospect Heights $10,000
Schaumburg $25,000
Des Plaines $10,000
Naperville $25,000
Messenger (N. Aurora)all accounted for in budget (specifically discussed; up to $5,000 for not accounted for in budget
Stickney-Forest all accounted for in budget; up to $1,000 for not accounted for in budget
Ida (Belvidere)$20,000
Wheaton $5,000 - City Manager $20,000
Carol Stream $10,000
Franklin Park all accounted for in budget up to $20,000; up to $5,000 for not accounted for in budget
Downers Grove $20,000
Wilmington all accounted for in budget; up to $2,000 for not accounted for in budget
East Dubuque $1,500
Glenwood-Lynwood all accounted for in budget; up to $5,000 for not accounted for in budget
Frankfort all accounted for in budget; up to $5,000 for not accounted for in budget
Northlake $10,000
Galena all accounted for in budget; up to $1,000 for not accounted for in budget
Mt. Prospect all accounted for in budget
Dunlap $5,000
Poplar Creek $7,500 recent increase
Bellwood $2,500
Morris $5,000
Wauconda $12,500 recent increase
Kankakee all accounted for in budget
Morton Grove $7,500
Oak Lawn $25,000
Algonquin all accounted for in budget
Green Hills all accounted for in budget
Ela $15,000
Glenview all accounted for in budget
Note: all are required to bid over $25,000; some still have it at $20,000 per previous requirement
51