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Admin Committee Minutes 1997 01-14-97 i i UNITED CITY OF YORKVILLE Committee Minutes - Administration Date of Meeting: January 14, 1997 Location: 111 W, Fox Time Convened: 6 :35 P.M. Time Adjourned 9 P .M. Attendees: Richard Scheffrahn Ka h Jones J.T. Johnson Jeff Spang Jerry Lynch Jim Nannin Art Prochaska Dan Kramer Peter Marx Lawrence Henning Jim Li Vern Henning Discussion: 1,) Citizens Comments - Jim Liggett, Lawrence Henning and Vern Henning attended this meeting because the Administration Committee controls the money and they have some control over personnel. The issue is intertwine with Cannonball Trail. They feel that some of the problems in the area are over simplified and some issues are left out or just ignored. They would like to make sure their lots do not end up being appraised to low too. After some meetings, and hearing things that are said after the meeting, Liggett, Vern, and Lawrence wonder if they were at the same meeting as the staff members, They feel a lot of things are left out to a slanted view. Liggett said there was a meeting on January 3. They heard of the meeting the Thursday morning prior. The meeting being held was for the developers. The meeting should have been held to discuss the water problems. Liggett was actually notified on January 2 for the meeting that was being held on January 3. They feel being notified of the meeting the day before is completely unprofessional, They all chip in to pay for the attorney fees and a Water Engineer. Their Water Engineer would like time to review and think. They feel the Water testing is getting off track. They have talked with Mayor Johnson, Mayor Johnson says that Lindley is the Cites Water Expert. The whole area needs to be Water researched. Lindley has fund �n'.� P /C; GU -nP4 aN-AW /sal gc AA 4 OUD -Lc UZ) L'M Wrr:un ZS- LO -qaa - Page 2 - surprises on some tests only 40 feet apart. It is estimated to take six months and $30,000. The developers feel this is too long. Liggett, Vern, and Lawrence feel the testing should be done thoroughly and done the right way, not quick and dirty. They do feel that they will be suing the City, They would like their Water Engineer to work with Lindley. Lindley has talked with Liggett and told him he was employed by the City. Lindley told Liggett that he was told not to work with the Water Engineer. Liggett, Vern, and Lawrence feel they are told one thing, then something else gets done, They have reported water droppagg in the ponds. They would like to work this out with the City. The new development has not gotten out of Plan Commission yet This new development has not been to any other Committee meeting. Spang is wondering why the Water issue has not come up in any Committee meeting in the two y ears that he has been here? Lindley was hired after the line was put in. Vern said he has been trying to get here. He said when the City came in to start the dewatering, the permits had not even been issued. Normally when you dewater, the water will come back in three or four days. At Plan Commission they heard that shallow wells (35 -40 feet) are not recommended. Lindley is a Drainage Expert. Lindley only did two test wells in February of 1996. In June of 1996 someone from the City spoke to K & K Well Drillingg, K & K reported that the ground water was stable. Casin must be 10 feet below the ground. And that the well that they have are illegal, The wells they have are not illegal. When Liggett spoke to K & K well drilling he did not get that same report. Vern said his well is 300 feet deep. It is now contaminated with sulfur. Lawrence has lived in this area since 1947. He was the first person to build on Cannonball in 1956. He has a Sand well a 105 feet down. He has always had plenty of water. He built a spring feed lake 14 feet deep. The water was very cold. The lake supported trout. 30 gallons a minute flowing over overflow. This has all changed since the City has put in that line. The water is too warm for trout. His well is contaminated. Lawrence feels he has been negated. He is the oldest resident there and he has never been contacted by the City. He feels the value of his property has dropped because of all these actions. Lawrence will support any action taken against the City. Vern said he sent letters as soon as all this started happening. Vern said he has contacted every Administration since. Vern said J.T has been out once. Vern is also concerned with the standing water in the field North of Rt. 34 and West of Cannonball KO'd 9Z5L 692 '4->P1 dA `auo�S 4= `d11=80 L6- LO -q0=1 Page 3 - j Trail. He feels that is a flood plain. What is going to happen when the developers develop that land? Vern said before the line was put in on Cannonball they use to get that water. Vern doesn't feel the line was j installed correctly. Water goes down the trench to the creek. He thinks there should be plugs in it, and there is not Liggett would like to come back to the next Administration meeting. He said there are further inconsistances. He would like more time to prepare, Jones thinks that this Water issue and the new development issues need to be kept separate. The new development is still in Plan Commission. Liggett would like the Water testing slowed. He would like to make sure these people know what they are doing. Liggett feels that there have been to many misrepresentations. He would like the drinking water testing to continue at the same ity pace. Portions of the new development are in the C limits, but only a small amount. Liggett does not feel that adequate testing has been done, Vern said that in the strata, if you change the Water flow, you are responsible for it. Prochaska has asked if Lindley is doing what the City has asked him to do? Lindley is suppose to make a recommendation and give a cost estimate for doin a study. He will be reviewing existing data and he will decide if additional testing needs to be done. This will need to be stated in writing, that he has tested the whole area. The City needs to know what effects the trench has had. Liggett would like copies of any letters that Lindley has done. Prochaska would like to find minutes from the meetings where this Water issue has been discussed. In past meetings, Lindley has said there is no problem. Spang feels we have two issues here, 1 - Questioning if the trench may or may not have an effect on this. 2 - There is a development that is being held up but the issue is not being put on the table. Spang thinks this should be brought up at COW. Jones thinks it would be best to bring it before all eight members at one time, Dan suggest maybe a special meeting. Liggett does not understand the testing, The developers for the new development were told not to come back to the Plan Commission until the Water Testing is done. Liggett would also like to know if the City wants their Water Engineer to talk with Lindley? Dan did feel it would be ok for Lindley to talk the their Water Engineer. Dan thinks it would be the sensible thing to do. Lindley has been obtained by the City. Dan did not think that Lindley should talk with the new developments Water people. Prochaska will ask Mayor Johnson to draft a letter to Lindley to confer with Dave Kissler, Connonball Trail Water expert, Vern +f 11'. -1 O/C / - NCO -flC0 - 1 "A 11.1 /Ca1 DC Page 4 - said he had been to a couple of meetings on Tuesday mornings. He said these meetings are for the developers. Vern said there are book that the develo have that tell them what the are suppose to do, but no one does it. Liggett said that the Comprehensive Plan is for Comprehensive. It is the decision of the people. Vern said he is really tired of listening to other people deciding what is going to happen to his property. The builders do not decide what they are going to do. Liggett would like to come back to this meeting with the personnel issues. The Water issue will go to COW. 2.) Resolution - Hotel /Motel Tourism Tax -City Portion - Would like to set up fund for this money. Judy would like to see it official. Money should be spent for promoting the City and events. Need to decide on a procedure for spend the money, These funds are encumbered funds. Marketing events and Tourism in Yorkville. You would want to use tourism, otherwise the money would only be available for specific events, Who will determine how the money is to be requested and how the money is dispensed? The purpose of the money is to promote events and tourism in Yorkville. Prochaska thinks there should be a policy and a resolution. It could be reviewed by Administration and then approved by City Council. 3.) Land Cash Account - This account is set up for Land Cash money to be deposited into. This issue has been to COW. Prochaska thinks that it may need a resolution. The Park portion of the Land Cash is voted on at the beginning of the budget year. Amount of money to be spent is voted on. Span would like to keep some control over their spending. P rochaska said the amount of money has already been voted on and approved in the budget. Spang suggest the Park Board bring a request for the money before it is spent. Lynch thinks that they should not have to do that if they have already said what they want to spend the money on and it has been approved and voted on by the City Council, That is why the budget gets approved. Spang just feels it should rest with the City. Prochaska said it is also in their report what the money will be spent on. Spang thinks the City should have final say on large expenditures. 4.) Municipal Building Fund - Committee will discuss this on January 28, 1997 with the Budget. 5.) Job Descriptions - Nanninga has job descriptions. J.T. has turned in an amended description for City SO'd 9LSL 658 -0E9 '4 /SOLES dA °OUO-:�S y=)L2i `d1I :80 L6- LO -qOd I I - Pages - Engineer, No one has seen the descriptions. Prochaska would like everyone to take a look at them. He would like them to go to Public Works Committee and have them oked there. Then take to COW. Prochaska would like to have descriptions with titles at next Administration Meeting. 6.) Current Budget Report - November SO is the most recent report. All journal entries have been made, Revenue is down. Expenditures are down also. Nanninga would like to use revised budget for now. He will also like to put percentages with the revised budget. 7.) Treasurer's Report - Attached to report is the due tos and due froms. Scheffrahn suggest consolidating some funds, Discuss on January 28, 1997, 8.) 97 -98 Budget Schedule - Committee will discuss this on January 2S, 1997 with the budget. 9.) Tax Exemptions - Dan Kramer - City needs to notify the County every year with the properties that the City owns. It needs to be done parcel by parcel. The City needs to have a City certified person notify the County that all parcels are the same. They will need to go over Tax Exemptions to make sure everythin is the same. This all needs to be done by January 1997. Prochaska thinks we should do it, Dan will send letter to Jim at County with listing of all properties with parcel numbers, 10.) New Sewer and Water Connection Fund - Committee will discuss this on January 28, 1997 with the budget, 11.) Additional Business - Lots for Sale on Rt. 47 - Marx said there were a lot of good calls in the beginning, Several of the calls he received wanted to know if the property was zoned commercial. It is zoned residential. Marx has shown property to a Modular Home dealer. He has also been faxing listing to area realtors. Marx said the building permits for the two lots on Rt. 47 are near $10,00 each. He suggest offering some incentives. Talking with investor to come in and purchase all three lots, this is including the home on the lot in the middle. Then property owner could request a special use zoning. Prochaska thinks we should check the Comprehensive Plan, Special use means it would have to be something unique. The property owner in - the middle would need to be consulted. The City can dedicate variances on the property. Discuss at Economic Development. Page 6 - Tower Ordinance - Telecommunication Licenses Agreement, The City would issue a Telecommunication Licenses Agreement to lease an area for reception. Need to check with other communities to find out what is being charge. Minutes by: Mollie Anderson LO'd 9LSL- 6S8 -0£9 gN-AW /SOLES dA `OU04S y=)Lb VZi =80 L6- L0-qa=1