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Public Works Packet 2022 10-18-22 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, October 18, 2022 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: July 19, 2022 New Business: 1. PW 2022-66 Water Reports for May – September 2022 2. PW 2022-67 Capital Improvement Projects Update 3. PW 2022-68 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2022-69 Corneils Road Interceptor Sewer – Bid Award 5. PW 2022-70 Corneils Road Interceptor Sewer – Construction Engineering Agreement 6. PW 2022-71 Williams Group – Riverfront Walk and Art Easement 7. PW 2022-72 Single Axle Dump Truck Price Increase - Third 8. PW 2022-73 Kendall Marketplace Residential – One Year Guarantee Release 9. PW 2022-74 2022 Sanitary Sewer Lining – Bid Award 10. PW 2022-75 2023 Road to Better Roads – Design Engineering Agreement 11. PW 2022-76 Sale of Vehicles and Equipment 12. PW 2022-77 Meeting Schedule for 2023 13. PW 2022-78 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville, Illinois and Kendall County for Vehicle Maintenance Old Business: Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Public Works Committee Agenda October 18, 2022 Page 2 2019/2020/2021 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse, James Jensen, Tim Evans & Erin Willrett “Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse “Water Planning” 6 Eric Dhuse & Brad Sanderson “School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen “Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson “Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, October 18, 2022 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. July 19, 2022 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2022-66 Water Reports for May – September 2022 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2022-67 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2022-68 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2022-69 Corneils Road Interceptor Sewer – Bid Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2022-70 Corneils Road Interceptor Sewer – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2022-71 Williams Group – Riverfront Walk and Art Easement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2022-72 Single Axle Dump Truck Price Increase – Third □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2022-73 Kendall Marketplace Residential – One Year Guarantee Release □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2022-74 2022 Sanitary Sewer Lining – Bid Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2022-75 2023 Road to Better Roads – Design Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2022-76 Sale of Vehicles and Equipment □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2022-77 Meeting Schedule for 2023 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 13. PW 2022-78 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville, Illinois and Kendall County for Vehicle Maintenance □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – July 19, 2022 Public Works Committee – October 18, 2022 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 19, 2022, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Matt Marek, via Zoom Alderman Ken Koch, in-person Alderman Joe Plocher, in-person Alderman Jason Peterson, via Zoom Other City Officials Assistant City Administrator Erin Willrett, in-person Public Works Director Eric Dhuse, in-person Engineer Brad Sanderson, EEI, in-person Other Guests: None The meeting was called to order at 6:00pm by Chairman Matt Marek Citizen Comments: None Previous Meeting Minutes: June 21, 2022 The minutes were approved as presented. New Business: 1. PW 2022-55 Capital Improvement Projects Update Mr. Sanderson said D Construction has not completed a project from last year due to product issues for road rejuvenator. It should be done within 30 days and notices will be sent to the area residents. The Beaver St. generator project should start later this week and he noted there was a delay in shipment. The well rehab is finished, however, there is difficulty in disinfecting the well and staff is trying to identify the type of bacteria. They will do additional disinfection or present the issue to the IEPA. An ongoing strike continues to delay the Road to Better Roads projects. E. Main St. does not use MFT funds, so a different mix can be used and the project started back up again this week. The Kennedy/Mill work will be able to move forward as well. The north elevated tank was scheduled to be repainted in August, however, due to a coating shortage, that work will be delayed until spring. Mr. Sanderson also said the Corneils road interceptor is tied in with the Bright Farms which is moving forward and will be bid out in the fall. Bright Farms would like a sewer connection by February/March. Discussions and negotiations have begun with property owners for easement acquisitions. DRAFT Page 2 of 2 2. PW 2022-56 Quarterly Bond and Letter of Credit Reduction Summary Engineer Sanderson said there were a couple reductions in Kendall Marketplace. No further discussion. 3. PW 2022-57 2021 Sidewalk Improvements – Change Order No. 1 (Balancing) This project is ending and when the contractor agrees on the quantity, a Change Order is issued. This Change Order decreases the amount by $11,000 and Mr. Sanderson recommended approval. The Committee was OK with this and it moves to the consent agenda. 4. PW 2022-58 Kennedy Road and Freedom Place Intersection Improvements - Design Engineering Agreement Director Dhuse said this is the contract with EEI for $99,572 for design engineering. It is part of the Grande Reserve overall development and as it becomes developed, improvements will continue to be made. This moves to the regular Public Works agenda for City Council. 5. PW 2022-59 Baseline Road Improvements – Design Engineering Agreement This is an engineering agreement for $34,698 for work on Baseline Rd. which is in very poor condition. This will be a remove, replace and striping with no turn lanes and the city will work with IDOT on this project. This moves to the Council consent agenda. 6. PW 2022-60 Ordinance Amending Title 7, Public Ways and Property, of the City Code of the United City of Yorkville, Kendall County, Illinois (Citing Obstructions in the Roadway) Mr. Dhuse said this item was discussed a couple months ago and addresses construction materials/obstructions left in the roadway The current ordinance does not include this and language is needed for safety. Attorney Orr has been working on an ordinance and once approved, it will go into effect as soon as it is signed. Violations will be addressed by the Property Maintenance staff and would be an ordinance/adjudication matter This moves to the regular Council agenda. 7. PW 2022-61 Plat of Vacation – Lincoln Prairie Mr. Sanderson provided background and said this is an older development that was approved in the early 2000's. Roads were put in and there is a recorded plat. The original plan was to locate an asphalt plant on Eldamain Rd., north of Faxon across from Menards. It is a 230 acre parcel and now there is interest in developing this area with something different. The land owner and the developer wish to vacate the right-of-way within the parcel. A proposed development will come to the city in the next month or two and Mr. Sanderson said it makes sense to remove this encumbrance at this time. This will move to the regular Public Works agenda. Old Business: None Additional Business: Alderman Koch asked about the striping and finish date for Ashley Road and Rt. 126. Schedules have been received from the developer and a letter was sent to them this week. Ashley was to have been striped on this date and other work is to be completed by mid-August. Mr. Sanderson will report to the committee again next month. He said the Stewarts are the developers and the project is about 2 years past the maintenance period. It is possible the bond could be pulled. There was no further business and the meeting adjourned at 6:21pm. Minutes respectfully transcribed by Marlys Young, Minute Taker, in-person Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2022-66 Water Reports for May – September 2022 Public Works Committee – October 18, 2022 Majority Approval Monthly water reports as required by IEPA Eric Dhuse Public Works Name Department United City of Yorkville WATER DEPARTMENT REPORT May 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1386 664 382 0 7 1527 1125 378 14,817,100 8 1384 840 540 25,793,000 9 1368 861 512 18,103,000 TOTAL PUMPED 58,713,100 CURRENT MONTH’S PUMPAGE IS 10,365,100 GALLONS MORE THAN LAST MONTH 3,967,600GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 1,893,971 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,609,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 88.45 __ GALLONS WATER TREATMENT: CHLORINE: 1362 LBS. FED CALCULATED CONCENTRATION: ___2.91__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.76 __ MG/L POLYPHOSPHATE: 1219 _ LBS. FED CALCULATED CONCENTRATION: ___0.91___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.76 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __17 NUMBER OF LEAKS OR BREAKS REPAIRED: _1_ ___ MXU’S: __9 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __32 COMMERCIAL: ____ 0_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT June 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 400 0 7 1527 1125 347 22,469,000 8 1384 840 280 21,901,000 9 1368 861 345 23,319,000 TOTAL PUMPED 67,669,000 CURRENT MONTH’S PUMPAGE IS 8,975,900 GALLONS MORE THAN LAST MONTH 3,907,500GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,256,300 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,911,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 100.77 __ GALLONS WATER TREATMENT: CHLORINE: 1624 LBS. FED CALCULATED CONCENTRATION: ___3__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.78 __ MG/L POLYPHOSPHATE: 1361 _ LBS. FED CALCULATED CONCENTRATION: ___0.88___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.76 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __14 NUMBER OF LEAKS OR BREAKS REPAIRED: _1_ ___ MXU’S: __9 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __38 COMMERCIAL: ____ 2_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Previous months water levels above the pump reported actually reflected “Water Below Surface” All pumping are being recorded and shared w/ EEI to date showing static, dynamic pumping level and water below surface numbers United City of Yorkville WATER DEPARTMENT REPORT July 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 400 0 7 1527 1125 347 31,023,000 8 1384 840 280 18,238,000 9 1368 861 345 16,972,000 TOTAL PUMPED 66,233,000 CURRENT MONTH’S PUMPAGE IS 1,456,000 GALLONS LESS THAN LAST MONTH 2,651,000GALLONS MORE THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,136,548 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,824,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 95.65 __ GALLONS WATER TREATMENT: CHLORINE: 1606 LBS. FED CALCULATED CONCENTRATION: ___3.02__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.78 __ MG/L POLYPHOSPHATE: 1367 _ LBS. FED CALCULATED CONCENTRATION: ___0.90___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.78 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __15 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _39 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __30 COMMERCIAL: ____ 1_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT August 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 372 4,451,000 7 1527 1125 350 23,701,700 8 1384 840 270 18,518,000 9 1368 861 332 15,542,000 TOTAL PUMPED 62,212,700 CURRENT MONTH’S PUMPAGE IS 4,020,300 GALLONS LESS THAN LAST MONTH 2,4800,300GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,006,861 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,901,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 89.92 __ GALLONS WATER TREATMENT: CHLORINE: 1505 LBS. FED CALCULATED CONCENTRATION: ___3.01__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.78 __ MG/L POLYPHOSPHATE: 1307 _ LBS. FED CALCULATED CONCENTRATION: ___0.92___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __18 NUMBER OF LEAKS OR BREAKS REPAIRED: _0_ ___ MXU’S: _21 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __20 COMMERCIAL: ____ 1_ _ INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: United City of Yorkville WATER DEPARTMENT REPORT September 2022 _ MONTH / YEAR WELLS NO WELL DEPTH (FEET) PUMP DEPTH (FEET) WATER ABOVE PUMP (FEET) THIS MONTH’S PUMPAGE (GALLONS) 4 1394 795 375 16,765,000 7 1527 1125 351 14,844,000 8 1384 840 269 16,572,000 9 1368 861 335 13,804,000 TOTAL PUMPED 61,985,000 CURRENT MONTH’S PUMPAGE IS 22,700 GALLONS LESS THAN LAST MONTH 5,537,200GALLONS LESS THAN LAST YEAR DAILY AVERAGE PUMPED: _ 2,066,167 ___GALLONS DAILY MAXIMUM PUMPED: __ 2,647,000 GALLONS DAILY AVERAGE PER CAPITA USE: ___ 92.91 __ GALLONS WATER TREATMENT: CHLORINE: 1512 LBS. FED CALCULATED CONCENTRATION: ___3.03__ MG/L FLUORIDE: _ 0 LBS. FED MEASURED CONCENTRATION: _____0.74 __ MG/L POLYPHOSPHATE: 1437 _ LBS. FED CALCULATED CONCENTRATION: ___1.01___ MG/L WATER QUALITY: BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY: __25 SATISFACTORY _____ UNSATISFACTORY (EXPLAIN) ___________________________________________________________________________________________ FLOURIDE: __ 3 __ SAMPLE(S) TAKEN CONCENTRATION: _ 0.73 MG/L MAINTENANCE: NUMBER OF METERS REPLACED: __39 NUMBER OF LEAKS OR BREAKS REPAIRED: _1_ ___ MXU’S: _ 4 BATTERIES REPLACED: _ NEW CUSTOMERS: RESIDENTIAL: __29 COMMERCIAL: ____2 INDUSTRIAL/GOVERNMENTAL: ___ ___ COMMENTS: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2022-67 Capital Project Update Public Works Committee – October 18, 2022 None None Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects Mill Road Reconstruction The contractor is working on completing the final punchlist items. Elizabeth and Appletree Court Water Main Improvements The work is complete. We are working on closing out the project. 2021 Sidewalk Replacement The work is complete. We are working on closing out the project. Fox Hill Improvements (Rebuild Illinois) The work is complete. We are working on closing out the project. Beaver Street BPS Generator Work is substantially complete. The contractor is working on punchlist items. Well No. 4 Rehabilitation Work is substantially complete. The contractor is working on punchlist items. 2022 RTBR Program Work is substantially complete. The contractor is working on punchlist items. E. Main Street Improvements Work is substantially complete. The contractor is working on punchlist items. Kennedy and Mill Road Intersection Improvements The widening work is complete on the east side. Work on the west side is to begin soon. It is expected that all work will be complete by the end of the month. North Central EWST Rehabilitation Work will begin in the spring and be completed by June 1st. Bristol Ridge Road LAFO The final surface course has been placed. It is anticipated that most of the remaining work items will be complete by October 17th. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: October 11, 2022 Subject: Capital Improvement Projects Update Planning/Design Projects 2022 Sanitary Sewer Lining Improvements The bid letting was held on October 6th. Construction is scheduled to commence in November. Corneils Road Interceptor The bid letting is scheduled for October 11th. 2023 Water Main Replacement Program Design engineering has commenced. We are anticipating a January letting. Baseline Road Improvements Design engineering has commenced. We are anticipating a February letting. Kennedy / Freedom Place Intersection Improvements Design engineering has commenced. We are anticipating a March/April letting. Lead Service Line Inventory A public open house was held on September 22nd. The inventory is underway and as of October 7th, nearly 25% of the targeted area has responded. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2022-68 Bond/LOC Reduction Summary – September 30, 2022 Public Works Committee – October 18, 2022 Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through September 30, 2022. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: October 6, 2022 Subject: 2022 Bond/LOC Reduction Summary – To Date 30-Sep-222022 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance2/3/2022 Grande Reserve - Unit 12XXX 76,124.00$ 60,400.00$ 2/3/2022 Grande Reserve - Unit 15XXX 121,413.00$ 142,800.00$ 2/3/2022 Grande Reserve - Unit 22XXX 38,434.00$ 117,200.00$ 2/14/2022 Heartland MeadowsXXX 71,688.10$ 255,065.90$ 2/22/2022 Grande Reserve - Unit 13XXX 123,062.00$ 87,600.00$ 2/22/2022 Grande Reserve - Unit 14XXX 176,242.00$ 125,600.00$ 6/15/2022 Kendall Marketplace - Lot 52 (Phase 2 & 3)XXX 432,935.00$ 152,351.20$ 6/16/2022 Kendall Marketplace - Lot 52 (Phase 1)XXX 34,522.50$ 129,375.50$ 9/26/2022 Grande Reserve - Unit 27XXX 982,531.08$ 1,999,488.92$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2022-69 Corneils Road Interceptor Sewer Public Works Committee – October 18, 2022 Majority Consideration of Contract Award Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the Corneils Road Interceptor Sewer at 11:00 a.m., October 11, 2022. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. Per Ordinance 2022-18, the funding of the project is a combination of YBSD (30” Sewer) and BrightFarms. We recommend the acceptance of the Bid and approval of award be made to the low bidder, Fischer Excavating, Inc., 1567 N. Heine Road, Freeport, IL 61032 in the total amount of $3,140,637.45, contingent upon the receipt of the funds from YBSD and BrightFarms and the final acquisition of the easements. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: October 13, 2022 Subject: Corneils Road Interceptor Sewer BIDS RECD 10/112022ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVAL, ACRES ACRE0.2535,000.00$ 8,750.00$ 41,000.00$ 10,250.00$ 20,000.00$ 5,000.00$ 30,000.00$ 7,500.00$ 10,000.00$ 2,500.00$ 10,000.00$ 2,500.00$ 34,500.00$ 8,625.00$ 30,000.00$ 7,500.00$ 20,000.00$ 5,000.00$ 2 FOUNDATION MATERIAL CU YD10095.00$ 9,500.00$ 78.00$ 7,800.00$ 75.00$ 7,500.00$ 60.00$ 6,000.00$ 340.00$ 34,000.00$ 40.00$ 4,000.00$ 89.20$ 8,920.00$ 115.00$ 11,500.00$ 40.00$ 4,000.00$ 3NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 1CU YD5099.00$ 4,950.00$ 126.00$ 6,300.00$ 100.00$ 5,000.00$ 45.00$ 2,250.00$ 40.00$ 2,000.00$ 40.00$ 2,000.00$ 100.00$ 5,000.00$ 135.00$ 6,750.00$ 50.00$ 2,500.00$ 4NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL – TYPE 2CU YD5037.00$ 1,850.00$ 68.00$ 3,400.00$ 75.00$ 3,750.00$ 45.00$ 2,250.00$ 40.00$ 2,000.00$ 40.00$ 2,000.00$ 150.00$ 7,500.00$ 75.00$ 3,750.00$ 50.00$ 2,500.00$ 5 SELECTED GRANULAR BACKFILL CU YD32547.00$ 15,275.00$ 55.00$ 17,875.00$ 50.00$ 16,250.00$ 60.00$ 19,500.00$ 42.00$ 13,650.00$ 60.00$ 19,500.00$ 79.20$ 25,740.00$ 115.00$ 37,375.00$ 45.00$ 14,625.00$ 6 RESTORATIONLSUM118,000.00$ 18,000.00$ 190,000.00$ 190,000.00$ 275,000.00$ 275,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 40,000.00$ 250,000.00$ 250,000.00$ 160,847.85$ 160,847.85$ 545,000.00$ 545,000.00$ 225,000.00$ 225,000.00$ 7 EXPLORATORY EXCAVATION EACH3872.00$ 2,616.00$ 780.00$ 2,340.00$ 3,500.00$ 10,500.00$ 775.00$ 2,325.00$ 450.00$ 1,350.00$ 800.00$ 2,400.00$ 1,500.00$ 4,500.00$ 1,200.00$ 3,600.00$ 5,000.00$ 15,000.00$ 8 PERIMETER EROSION BARRIER FOOT14,7252.90$ 42,702.50$ 3.50$ 51,537.50$ 2.20$ 32,395.00$ 3.00$ 44,175.00$ 3.00$ 44,175.00$ 2.40$ 35,340.00$ 2.90$ 42,702.50$ 4.00$ 58,900.00$ 3.00$ 44,175.00$ 9 INLET AND PIPE PROTECTION EACH5370.00$ 1,850.00$ 280.00$ 1,400.00$ 165.00$ 825.00$ 250.00$ 1,250.00$ 140.00$ 700.00$ 100.00$ 500.00$ 181.25$ 906.25$ 430.00$ 2,150.00$ 500.00$ 2,500.00$ 10FULL DEPTH PAVEMENT PATCHING SQ YD245140.00$ 34,300.00$ 133.00$ 32,585.00$ 97.00$ 23,765.00$ 125.00$ 30,625.00$ 70.00$ 17,150.00$ 92.00$ 22,540.00$ 146.05$ 35,782.25$ 135.00$ 33,075.00$ 50.00$ 12,250.00$ 11HMA PAVEMENT PATCH, 4-INCH SQ YD150118.00$ 17,700.00$ 81.00$ 12,150.00$ 45.00$ 6,750.00$ 60.00$ 9,000.00$ 60.00$ 9,000.00$ 99.00$ 14,850.00$ 103.00$ 15,450.00$ 75.00$ 11,250.00$ 40.00$ 6,000.00$ 12REMOVE AND REERECT STEEL PLATE BEAM GUARDRAIL FOOT1595.00$ 1,425.00$ 88.00$ 1,320.00$ 200.00$ 3,000.00$ 100.00$ 1,500.00$ 300.00$ 4,500.00$ 160.00$ 2,400.00$ 109.25$ 1,638.75$ 415.00$ 6,225.00$ 100.00$ 1,500.00$ 13TRAFFIC BARRIER TERMINAL, TYPE 2 EACH14,465.00$ 4,465.00$ 6,400.00$ 6,400.00$ 1,000.00$ 1,000.00$ 5,000.00$ 5,000.00$ 8,000.00$ 8,000.00$ 7,000.00$ 7,000.00$ 5,175.00$ 5,175.00$ 7,365.00$ 7,365.00$ 5,000.00$ 5,000.00$ 14AGGREGATE DRIVEWAY REMOVAL AND REPLACEMENT SQ YD2,20014.00$ 30,800.00$ 28.00$ 61,600.00$ 10.00$ 22,000.00$ 6.00$ 13,200.00$ 10.00$ 22,000.00$ 5.00$ 11,000.00$ 13.80$ 30,360.00$ 21.50$ 47,300.00$ 25.00$ 55,000.00$ 15SANITARY SEWER, PVC C900, DR-18, 12-INCH FOOT828150.00$ 124,200.00$ 159.00$ 131,652.00$ 257.00$ 212,796.00$ 265.00$ 219,420.00$ 221.00$ 182,988.00$ 391.00$ 323,748.00$ 226.35$ 187,417.80$ 215.00$ 178,020.00$ 185.00$ 153,180.00$ 16SANITARY SEWER, PVC C900, DR-18, 16-INCH FOOT6,589240.00$ 1,581,360.00$ 222.00$ 1,462,758.00$ 259.00$ 1,706,551.00$ 316.00$ 2,082,124.00$ 350.00$ 2,306,150.00$ 362.00$ 2,385,218.00$ 450.60$ 2,969,003.40$ 320.00$ 2,108,480.00$ 250.00$ 1,647,250.00$ 17SANITARY SEWER, PVC C900, DR-21, 30-INCH FOOT1,190687.00$ 817,530.00$ 474.00$ 564,060.00$ 402.00$ 478,380.00$ 523.00$ 622,370.00$ 685.00$ 815,150.00$ 501.00$ 596,190.00$ 821.00$ 976,990.00$ 590.00$ 702,100.00$ 325.00$ 386,750.00$ 18TYPE A SANITARY MANHOLE, 5' DIA., TYPE 1 FRAME AND CLOSED LID EACH257,735.00$ 193,375.00$ 9,620.00$ 240,500.00$ 13,100.00$ 327,500.00$ 8,500.00$ 212,500.00$ 13,000.00$ 325,000.00$ 17,300.00$ 432,500.00$ 18,825.00$ 470,625.00$ 26,000.00$ 650,000.00$ 8,500.00$ 212,500.00$ 19ADDITIONAL DEPTH OF MANHOLE FOOT176597.00$ 105,072.00$ 480.00$ 84,480.00$ 0.01$ 1.76$ 80.00$ 14,080.00$ 200.00$ 35,200.00$ 20.00$ 3,520.00$ 281.75$ 49,588.00$ 215.00$ 37,840.00$ 100.00$ 17,600.00$ 20PRESSURE TESTING SANITARY SEWER FOOT8,6071.00$ 8,607.00$ 6.00$ 51,642.00$ 2.63$ 22,636.41$ 2.00$ 17,214.00$ 3.00$ 25,821.00$ 3.00$ 25,821.00$ 0.60$ 5,164.20$ 2.55$ 21,947.85$ 3.00$ 25,821.00$ 21DEFLECTION TESTING SANITARY SEWER FOOT8,6070.85$ 7,315.95$ 4.00$ 34,428.00$ 3.62$ 31,157.34$ 2.00$ 17,214.00$ 5.00$ 43,035.00$ 3.00$ 25,821.00$ 1.15$ 9,898.05$ 2.40$ 20,656.80$ 3.00$ 25,821.00$ 22SANITARY MANHOLE VACUUM TESTING EACH25112.00$ 2,800.00$ 650.00$ 16,250.00$ 561.26$ 14,031.50$ 250.00$ 6,250.00$ 500.00$ 12,500.00$ 1,200.00$ 30,000.00$ 402.50$ 10,062.50$ 725.00$ 18,125.00$ 500.00$ 12,500.00$ 23TELEVISING SANITARY SEWER FOOT8,5982.00$ 17,196.00$ 2.40$ 20,635.20$ 5.94$ 51,072.12$ 2.00$ 17,196.00$ 3.00$ 25,794.00$ 3.50$ 30,093.00$ 2.90$ 24,934.20$ 5.25$ 45,139.50$ 3.50$ 30,093.00$ 24CONNECTION TO EXISTING SANITARY MANHOLE EACH13,050.00$ 3,050.00$ 5,620.00$ 5,620.00$ 2,500.00$ 2,500.00$ 15,000.00$ 15,000.00$ 25,000.00$ 25,000.00$ 14,000.00$ 14,000.00$ 9,437.50$ 9,437.50$ 15,000.00$ 15,000.00$ 2,500.00$ 2,500.00$ 25DRAIN TILE REPAIR FOOT100171.00$ 17,100.00$ 56.00$ 5,600.00$ 50.00$ 5,000.00$ 40.00$ 4,000.00$ 95.00$ 9,500.00$ 100.00$ 10,000.00$ 113.80$ 11,380.00$ 220.00$ 22,000.00$ 50.00$ 5,000.00$ 26PIPE CULVERT REMOVAL AND REPLACEMENT, 12" FOOT3094.00$ 2,820.00$ 88.00$ 2,640.00$ 100.00$ 3,000.00$ 60.00$ 1,800.00$ 75.00$ 2,250.00$ 100.00$ 3,000.00$ 127.00$ 3,810.00$ 188.00$ 5,640.00$ 50.00$ 1,500.00$ 27TRAFFIC CONTROL AND PROTECTION LSUM19,403.00$ 9,403.00$ 85,000.00$ 85,000.00$ 80,000.00$ 80,000.00$ 197,000.00$ 197,000.00$ 300,000.00$ 300,000.00$ 349,000.00$ 349,000.00$ 28,870.75$ 28,870.75$ 1,310,000.00$ 1,310,000.00$ 25,000.00$ 25,000.00$ 28STABILIZED CONSTRUCTION ENTRANCE EACH51,325.00$ 6,625.00$ 3,350.00$ 16,750.00$ 2,500.00$ 12,500.00$ 3,500.00$ 17,500.00$ 2,500.00$ 12,500.00$ 3,900.00$ 19,500.00$ 11,278.50$ 56,392.50$ 6,000.00$ 30,000.00$ 2,000.00$ 10,000.00$ 29ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT50,0001.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ 1.00$ 50,000.00$ BASE BID TOTAL (ITEMS 1-50)3,140,637.45$ 3,176,972.70$ 3,409,861.13$ 3,678,243.00$ 4,371,913.00$ 4,674,441.00$ 5,216,721.50$ 5,996,689.15$ 3,000,565.00$ ABOVE/BELOW ENGINEERS ESTIMATE4.67% 5.88% 13.64% 22.59% 45.70% 55.79% 73.86% 99.85% -CORRECTED NUMBERS FROM BIDSt. Charles, IL-60174Wauconda, IL-60084 1041 Trine Court1205 Garland Road52 Wheeler RoadSugar Grove, IL 60554Freeport, IL-61032 Elgin, IL-60120Coal City, IL-60416Plano, IL-60545 Plano, IL-60545Gilberts, IL-60136Copenhaver Construction, Inc.Trine Construction Corp.Berger Excavating Contractors, Inc.ENGINEER'S ESTIMATE1567 N Heine Rd1200 Gasket Drive1488 S. Broadway217 W. John Street722 E. South St., Unit D75 Koppie DrBID TABULATIONFischer Excavating, Inc.Martam Construction, Inc.D. Construction, Inc.Performance Const - & Eng.H. Linden & Sons Sewer and Water, Inc.BID TABULATION CORNEILS ROAD INTERCEPTOR SEWERUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2022-70 Corneils Road Interceptor Sewer – Construction Engineering Agreement Public Works Committee – October 18, 2022 Majority Approval Bart Olsen Administration Name Department Summary Consideration of a construction engineering agreement with EEI for the Corneils Rd sanitary sewer extension project, related to the Bright Farms development. Background This item was last discussed by the City Council in May 2022, when the City Council approved a development agreement with Bright Farms to control development of their property and outline financial contributions for the various infrastructure components being completed around the development. Within that agreement, Bright Farms has agreed to pay for the cost of engineering agreements and recover those costs via recapture agreements at a later date. The next step in the infrastructure extension project to the Bright Farms site is the consideration of a construction engineering agreement. Accordingly, EEI has submitted a proposed construction engineering agreement. This contract is included within the Bright Farms development agreement, and the costs of the agreement will be covered by Bright Farms as part of their obligations within the development agreement. The attached engineering agreement contains a $256,813 estimated fee, based on hourly rates for EEI employees as authorized by the City Council. Recommendation Staff recommends approval of the construction engineering agreement with EEI for the Corneils Rd sanitary sewer extension projection. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 13, 2022 Subject: Corneils Rd sanitary sewer – construction engineering Corneils Road Interceptor Sewer United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Construction engineering will be provided for approximately 8,600 linear feet of 12-inch, 16-inch, and 30-inch sanitary sewer interceptor (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $256,813. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: Corneils Road Interceptor Sewer United City of Yorkville Professional Services Agreement Construction Engineering Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without Contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Corneils Road Interceptor Sewer United City of Yorkville Professional Services Agreement Construction Engineering Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. Corneils Road Interceptor Sewer United City of Yorkville Professional Services Agreement Construction Engineering United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, Corneils Road Interceptor Sewer United City of Yorkville Professional Services Agreement Construction Engineering the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2022. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services Corneils Road Interceptor Sewer United City of Yorkville The United City of Yorkville intends to install approximately 8,600 linear feet of 12-inch, 16-inch, and 30- inch sanitary sewer interceptor (see Attachment E for project limits). Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration x Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes x Shop Drawing Review x Prepare and Handout Construction Notice Flyers to Residents x Review Engineering Plans, Specifications and Prepare Field Book x Prepare Pay Estimates and Change Orders x Gather Invoices and Waivers of Lien x Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings x Stake Proposed Sanitary Sewer, Easements, and Silt Fence x Perform Post Construction Field Survey for Record Drawings x Prepare and Review Record Drawings 3.3 Construction Observation and Documentation x Review Staked Sanitary Sewer, Easements, and Silt Fence x Take Pre-Construction Videos and Photos of Pre-Existing Conditions x Provide Resident Engineering Services for Construction x Coordinate Any Required Testing on Behalf of the City and Review Test Reports x Provide Quantity Tracking, Documentation and Daily Field Reports x Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) x Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: x Rubino Engineering – Geotechnical Testing for Quality Assurance The above scope for “Corneils Road Interceptor Sewer” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT United City of YorkvillePROJECT TITLEPREPARED BYCorneils Road Interceptor SewerROLE PIC PM SPE 2 SPT 2 SPM SPT 2 ST CM ADMINRATE $228 $194 $183 $159 $216 $159 $129 $159 $70PROJECT ADMINISTRATION3.1 Contract Administration 24 47 2 23 1 - - - - 97 18,829$ 3.2 Construction Layout and Record Drawings - 1 6 6 9 99 63 5 - 189 28,853$ 3.3 Observation and Documentation 2 53 179 974 - - - - - 1,208 198,361$ Insert Task Subtotal: 26 101 187 1,003 10 99 63 5 - - 1,494 246,043$ 26 101 187 1,003 10 99 63 5 - - 1,494 246,043 DIRECT EXPENSESVehicle Charges = 8,450$ Printing = 320$ Material Testing = 2,000$ DIRECT EXPENSES = 10,770$ LABOR SUMMARYEEI Labor Expenses = 246,043$ TOTAL LABOR EXPENSES246,043$ TOTAL COSTS 256,813$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWTASK NO.TASK DESCRIPTIONHOURS COST ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of Yorkville YO2153-PPROJECT TITLEDATE PREPARED BYCorneils Road Interceptor Sewer KDWNOV DEC JAN FEB MARAPR MAYJUNPROJECT ADMINISTRATION3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation - Sanitary Sewer3.3 Observation and Documentation - Restoration 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION10/11/222022 2023 BeecherFaxonNathanJonathanCaledoniaCrestwoodRyanEldenMcMurtrie PatriciaAlan DaleBridge Shadow WoodHoneysuckleSumacFontanaGabriel CannonballBoombahEldamainLaurenPinewoodTwinleafFaxonWaterparkCorneilsWinterberryGoldenrodCommercialBeecherFaxonFaxon30"16"1 "Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conPROPOSED SANITARY SEWER IMPROVEMENTS DATE:NOVEMBER 2021United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO2116PATH:H:/GIS/PUBLIC/YORKVILLE/2021/FILE:.BRIGHT FARMS2,000 0 2,0001,000 Feet8" SANITARY SEWER10" SANITARY SEWER12" SANITARY SEWER14" SANITARY SEWER15" SANITARY SEWER16" SANITARY SEWER18" SANITARY SEWER24" SANITARY SEWER30" SANITARY SEWER36" SANITARY SEWER42" SANITARY SEWER48" SANITARY SEWERLINCOLN PRAIRIEPROPOSED INTERCEPTORYO2116-Yorkville - Bristol Sanitary District Sanitary Sewer Improvements Zoom in 11-10-21INVERT = 630.1 FTPOTENTIAL ELDAMAIN CORRIDOR DEVELOPMENTLINCOLN PRAIRIE ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Manager Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2022-71 Williams Group – Riverfront Walk & Art Easements Public Works Committee – October 18, 2022 Majority Vote Discussion regarding acquisition of a riverfront walk and art easements on the Property located at 101 S. Bridge Street. Krysti J. Barksdale-Noble, AICP Community Development Name Department Summary City staff is recommending approval of the attached easements on the property owned by the Williams Group at 101 S. Bridge Street, for a future riverfront walk and art installation. The riverfront walk would span the length of the Fox River between IL Route 47/Bridge Street bridge and the city owned parcel located at 201 W. Hydraulic. The riverfront walk would include a trail/sidewalk, greenspace, lighting, and potentially outdoor seating (benches, tables with umbrellas, and chairs). The art easement will be located near the corner of W. Hydraulic Avenue and Bridge Street. This installation will serve as a placemaking element within the downtown and help to define the historic commercial core visually better between Van Emmon Street and Hydraulic Ave. The acquisition of both easements will forward the goals of previously approved City plans. Project Proposal As mentioned, the City has approved various plans which contemplates these easements on the property for the development of a riverfront walk as a westward extension of the Riverfront Bicentennial Park, and the utilization of public art as a placemaking feature in the downtown. These include the Comprehensive Plan Update (2016), Downtown Overlay District – Streetscape Master Plan (2019) and the Downtown Art Plan (2020). Riverfront Walk Easement The Grant of Easement to the United City of Yorkville for the proposed riverwalk, prepared by Engineering Enterprises, Inc. dated July 5, 2022, depicts an approximately 11,984 square foot easement area meanders along the rear property profile approximately covering portions of the top of the riverbank across towards the northern edge of the Fox River. This easement area will be dedicated to the city for the future construction pedestrian and bike trail. The easement will allow the city to maintain, repair, and operate any improvements made within the easement area for the use and enjoyment of the general public. Art Easement The public art Grant of Easement to the United City of Yorkville prepared by Engineering Enterprises, Inc. dated May 16, 2022, depicts an approximately 38 square foot area. As proposed, the easement will be dedicated to the city for the installation, maintenance, and display of an art sculpture at the northwest corner of S. Bridge Street (IL Route 47) and Hydraulic Avenue. Memorandum To: Public Works Committee From: Krysti Barksdale-Noble, AICP CC: Bart Olson, City Administrator Tim Evans, Parks and Recreation Director Brad Sanderson, EEI, City Engineer Date: October 5, 2022 Subject: Williams Group – Riverfront & Art Easement 101 S. Bridge Street Recommendation Staff recommends approval of the proposed easements, as prepared by Engineering Enterprises, Inc. HYDRAULIC AVENUEBRIDGE STREET (ROUTE 47)SMITH STREETFOX RIVERHYDRAULIC AVENUELOT 1BRIDGE STREET (ROUTE 47)YDDDHYDRAULIC AVENUELOT 1BRIDGE STREET (ROUTE 47) HYDRAULIC AVENUEBRIDGE STREET (ROUTE 47)SMITH STREETFOX RIVERS U GAR GROVE, IL.MARK G SCHELLE R035-003581PROFESSIONALLANDSURVEYORSTATE OFILLINOISPAGE 1 OF 1Engineering Enterprises, Inc.GRANT OF EASEMENTTO THEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISUNITED CITY OF YORKVILLE800 GAME FARM ROADYORKVILLE, IL 60560 HYDRAULIC AVENUE LOT 1 BRIDGE STREET (ROUTE 47)SUG AR G R O V E, IL.MARK G SCHEL L ER035-003581 PROFESSIONAL LAND SURVEYOR STATE OF ILLINOIS PAGE 1 OF 1 Engineering Enterprises, Inc. GRANT OF EASEMENT TO THE UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS UNITED CITY OF YORKVILLE 800 GAME FARM ROAD YORKVILLE, IL 60560 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2022-72 Truck Price Increase 3 Public Works Committee – October 18, 2022 Positive Approval Proposed price increase #3 for single axle dump truck first approved in March 2021 Eric Dhuse Public Works Name Department Summary We have had a truck on order since March of 2021. The chassis manufacturer is increasing the price for the 3rd time since the initial order. If we want to keep our place in line for the truck, we must agree to the increase. Background This truck was originally approved on 3/23/21 by the city council as part of a package of vehicles proposed by Public Works. The cost of the chassis at that time was $93,533. Staff brought forward the first price increase in November and it was passed by the City Council on 11/23/21. This was a large price increase of $18,127 that was due to material shortage and supply chain issues. This brought the price of the chassis to $111,660. PACCAR then stated on March 10, 2022 that there was another price increase of $2640 per unit due to excessive price increases in microchip processors, and other materials, labor shortage, surcharges, and production inflation. This increase will bring the price of the chassis to $114,300. As of September 26, 2022, we were notified that the price was increasing yet again. With the extended warranty, doc fee, title, and plate fees the new price of the chassis will be $128,445. This is an increase of $14, 145 from the previous price, and an overall increase of $34,912 from the original purchase price in March of 2021. JX truck center has asked the City to make its decision by October 25, 2022. This coincides with last city council meeting of the month. We will not take delivery of this vehicle until the FY 24 budget; this will have no effect on our current budget. Staff will make sure to account for this increase when budgeting for next year. Recommendation Staff recommends approving the increase of $14,145 for a purchase price of $128,445 to JX Truck Center. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Rob Fredrickson, Finance Director Date: September 27, 2022 Subject: Truck price increase 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2022-73 Kendall Marketplace Residential – Single Family Public Works Committee – October 18, 2022 Majority Consideration of Approval Recommendation to release remaining performance security Brad Sanderson Engineering Name Department The public improvements were accepted on October 27, 2020. The developer has completed the punchlist items from the one-year warranty period with the exception of installing sidewalk on the remaining buildable lots. The developer plans to provide a new letter of credit to cover the costs of the future sidewalk installation. At this time, we are recommending a full release of their existing performance security (West Suburban Bank #2001 – $35,265.20) once the new performance guarantee is on file with the City. The new guarantee should be in the amount of $28,680. Please let us know if you have any questions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: October 11, 2022 Subject: Kendall Marketplace Residential – Single Family ()-()-()-()-()-()-()-()-()-()-(()-()-)()-(()-BeecherRdYellowstone LnIsabelDrCannonball TrlHigh Ridge LnRedTailCtWhitePlainsLnRedTailLnDenise CtCanyon Trail CtNBeecherRdAlanDaleLnIroqois LnGillespie LnWesternLnEdward LnBlackberry Shore LnNorthlandLnCanyonTrlEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700(;+,%,7%KENDALL MARKETPLACELOCATION MAPwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:OCTOBER 2020YO1729Kendall Marketplace Location MapH:\GIS\PUBLIC\YORKVILLE\2020\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us300 0 300150 FeetLegendDEVELOPMENT BOUNDARY Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2022-74 2022 Sanitary Sewer Lining Improvements Public Works Committee – October 18, 2022 Majority Consideration of Contract Award 2022 Sanitary Sewer Lining Improvements – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the 2022 Sanitary Sewer Lining Improvements at 10:00 a.m., October 6, 2022. Representatives of contractors bidding the project and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY23 budget. EEI has worked with this contractor on a previous project and there were no concerns raised. We recommend the acceptance of the Bid and approval of award be made to the low bidder, Hoerr Construction Inc., P.O. Box 65, 1416 County Road 200 N, Goodfield, IL 61742 in the total amount of $85,480.00. This project will be coded out of the Sewer Main Replacement Program (52-520-60-00-6025) in the Sewer Fund, which is currently budgeted at $220,000. Engineering costs for this project are expected to be nominal, at an estimated cost of $10,000. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: October 6, 2022 Subject: 2022 Sanitary Sewer Lining Improvements Page 1 of 1BID TABULATIONEngineer's Estimate Insituform Technologies USA, LLCVisu-Sewer Hoerr Construction, Inc.BIDS RECEIVED 11:00 A.M. 10/04/2022 52 Wheeler Road 11948 Longmont Dr. W230 N4855 Betker Drive PO Box 65Sugar Grove, IL 60554 Maryland Heights, MO-63043 Pewaukee, WI-53072 Goodfield, IL-61742BID TOTAL$137,850.00 $99,414.00 $95,263.00 $85,480.00BID BOND XXXSIGNED BID XXXADDENDUM NO. 1XNO (DISQUALIFIED BID)XBID TABULATIONNational Power Rodding Corp Innovative Pipeline Systems Benchmark ConstructionBIDS RECEIVED 11:00 A.M. 10/04/2022 2500 W. Arthington Street 417 W. 81 St. Ave #520 2260 Southwind BlvdChicago, IL-60612-4108 Merrillville, IN-46368 Bartlett, IL-60103BID TOTAL$100,675.00BID BOND XSIGNED BID XADDENDUM NO. 1XBID SUMMARY2022 SANITARY SEWER LINING IMPROVEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 10/6/2022ITEMUNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 CURED-IN-PLACE-HEAT CURED PIPE LINING, 12" LF 90565.40$ 59,187.00$ 56.00$ 50,680.00$ 65.00$ 58,825.00$ 70.00$ 63,350.00$ 2 CURED-IN-PLACE-HEAT CURED PIPE LINING, 6" LF 22094.60$ 20,812.00$ 70.00$ 15,400.00$ 65.00$ 14,300.00$ 55.00$ 12,100.00$ 3 PROTRUDING TAP REMOVALEACH 8255.00$ 2,040.00$ 300.00$ 2,400.00$ 250.00$ 2,000.00$ 2,000.00$ 16,000.00$ 4 HEAVY ROOT CLEANING, 12"LF 9015.00$ 1,350.00$ 10.00$ 900.00$ 5.00$ 450.00$ 100.00$ 9,000.00$ 5 HEAVY ROOT CLEANING, 6"LF 2030.00$ 600.00$ 30.00$ 600.00$ 5.00$ 100.00$ 120.00$ 2,400.00$ 6 TRAFFIC CONTROL AND PROTECTION LSUM 1425.00$ 425.00$ 500.00$ 500.00$ 10,000.00$ 10,000.00$ 20,000.00$ 20,000.00$ 7 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 15,0001.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ 1.00$ 15,000.00$ BASE BID TOTAL 99,414.00$ 85,480.00$ 100,675.00$ 137,850.00$ ABOVE/BELOW ENGINEERS ESTIMATE-27.88% -37.99% -26.97% -CORRECTED NUMBERS FROM BID 52 Wheeler RoadSugar Grove, IL 60554Maryland Heights, MO-63043 Goodfield, IL-61742 Chicago, IL-60612-410811948 Longmont Dr. PO Box 65 2500 W. Arthington StreetBID TABULATIONInsituform Technologies USA, LLC Hoerr Construction, Inc. National Power Rodding Corp ENGINEER'S ESTIMATEBID TABULATION 2022 SANITARY SEWER LINING IMPROVMEMENTSUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS !( !( !( !(!( !( !( !( !( !(!( !( !( !( !(!( !(!( !( !( !(!( !( !( !( !( !( !(!(!(!( E Spring St W River St E Main St W Main St N Bridge StN Bridge StColton StS Bridge StW Spring St W Center St Church StChurch StLiberty StLiberty StE Center St 12" 8"8"8" 14"8"6" 8" 12" 8"8"8"12"8" N4 N5 N6 N2 N1 N3 WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 SANITARY LINING LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2022 YO1227 YO1227_Sanitary Lining Center-River.MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 400 0 400200 Feet Old SANITARY LINING SANITARY LINING Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2022-75 2023 Road to Better Roads Program Public Works Committee – October 18, 2022 Majority Approval 2023 Roads to Better Roads – Recommendation for Approval of Design Engineering Bart Olsen Administration Name Department Summary Consideration of a design engineering agreement with EEI for the 2023 RTBR program. Background This item was last discussed by the City Council in September 2022, when the City Council approved a 2023 RTBR schedule. In order to bid the program out in early Spring 2023, design work needs to be completed over the next few months. Accordingly, EEI has submitted a proposed design engineering agreement. This contract is included within the FY 23 budget. The attached design engineering agreement contains a $85,368 fixed fee. Recommendation Staff recommends approval of the design engineering agreement with EEI for the 2023 RTBR project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 13, 2022 Subject: RTBR 2023 – design engineering 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not included and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Design Engineering will be paid for as a Lump Sum in the amount of $85,368.00. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Design Engineering disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Design Engineering Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Design Engineering requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement Design Engineering Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2022. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Christopher J. Ott, P.E. City Clerk Project Manager 2023 Road to Better Roads Program – Design Engineering Engineering Agreement Attachment A – Standard Terms & Conditions 2023 Road to Better Roads Program – Design Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. 2023 Road to Better Roads Program – Design Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. 2023 Road to Better Roads Program – Design Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. 2023 Road to Better Roads Program – Design Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement - Design Engineering Attachment B – Scope of Services Design Engineering: x Process required documents with the Illinois Department of Transportation for Motor Fuel Tax Projects including: o BLR14220 - Resolution o BLR14222 - Municipal Estimate of Maintenance Costs o BLR11510 - Preliminary Estimate of Cost x Conduct site visit(s) to assess condition of existing pavement, curb and gutter, sidewalk, drainage, structures and identify non-compliant sidewalk curb ramps. x Obtain, review and inventory existing utility, roadway, right-of-way, ownership, soil data, etc. x Obtain utility information to identify potential conflicts, as necessary. x Obtain topographic survey on King Street from W. Somonauk Road to W. River Street x Obtain geotechnical site data, consisting of pavement cores taken every 1000-1500 feet, as necessary. x Coordinate documentation for CCDD Management of soils, as necessary. x Coordinate and develop with City Staff the final scope of improvements x Coordinate City wide striping program x Coordinate City wide sidewalk replacement program x Coordinate City wide pavement rejuvenation program x Confirm pavement design and rehabilitation methodology. x Prepare MFT General Maintenance Section bid package, and ancillary documents, including: o BLR 12200 – Local Public Agency Formal Contract Proposal o BLR 12201 – Schedule of Prices o BLR 12230 – Local Agency Proposal Bid Bond o BLR 12325 - Apprenticeship Certification o BLR 12326 – Affidavit of Illinois Business Office o BC 57 - Affidavit of Availability o Index for Supplemental Specifications and Recurring Special Provisions o Check Sheet for Recurring Special Provisions o BLR 11310 - Special Provisions o District Three Special Provisions o Bureau of Design and Environment Special Provisions/Check sheets o Local Roads Special Provisions o Location Map o Existing/Proposed Typical Sections o Prevailing Wage o Highway Standards o City Standards/Details o Core Report (Provided by Rubino Engineering) o CCDD Documents (Provided by Rubino Engineering) o Quantity Breakdown by Street x Alice Avenue (Cannonball Trail to Faxon Road) x Bristol Ridge Road (Kennedy Road to North City Limits) x Commercial Drive (Boombah Boulevard to West End) 2023 Roads to Better Roads Program United City of Yorkville Professional Services Agreement – Design Engineering Attachment B - Scope of Services x Dalton Avenue (Landmark Avenue to Freemont Street) x E. Center Street (IL Route 47 to Liberty Street) x Freemont Street (Landmark Avenue to Walnut Street) x King Street (W. Somonauk Street to W. River Street) x Landmark Avenue (IL Route 47 to Market Place Drive) x Liberty Street (E. Park Street to E. Main Street) x Marketplace Drive (US Route 34 to McHugh Road) x W. Center Street (King Street to IL Route 47) x W. Main Street (West End to IL Route 47) x City Wide Striping Improvements x City Wide Crack Sealing Improvements x City Wide Sidewalk Replacement Program x City Wide Pavement Rejuvenation Program (2022 Resurfacing Streets) x Coordinate IDOT and City review, including revisions and approval x Prepare preliminary and final cost estimates x Assist in bidding, contractor/bid evaluations, contract preparation and additional contract administration as required; facilitate IDOT approval of Contract x Attend public meetings with Staff to review design progress x Provide all bid packages in 8 ½” x 11½” format x Provide planning/design/construction schedule and frequent updates regarding any potential items affecting the schedule ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2239-PPROJECT TITLEDATE PREPARED BY2023 Road to Better Roads Program - Design EngineeringROLE PIC SPM PM SPE 2 PE SPT 2 SPT 1 ST ADMINPERSONRATE $228 $216 $194 $183 $154 $159 $149 $129 $70DESIGN ENGINERING2.16 18 16 4 44 8,404$ 2.24 4 4 6 18 3,344$ 2.32 4 6 982$ 2.48 16 8 32 5,304$ 2.52 6 8 1,312$ 2.66 24 96 126 20,340$ 2.78 32 96 12 148 23,980$ 2.82 2 6 10 1,768$ 2.92 4 6 2 14 2,184$ 2.102 4 4 4 14 2,332$ 2.112 4 6 12 2 26 4,318$ Insert Task Subtotal: 14 8 48 92 240 16 16 8 4 446 74,268$ 14 8 48 92 240 16 16 8 4 446 74,268 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = 100$ SPM Senior Project ManagerRubino (Cores & CCDD) = 11,000$ PM Project ManagerSPE 2 Senior Project Engineer IIDIRECT EXPENSES = 11,100$ PE Project EngineerSPT 2 Senior Project Technician IILABOR SUMMARYSPT 1 Senior Project Technician IEEI Labor Expenses = 74,268$ ST Senior TechnicianTOTAL LABOR EXPENSES74,268$ ADMIN Adminstrative AssistantTOTAL COSTS 85,368$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comCJO10/6/22COSTProject Management and AdministrationProject MeetingsTASK NO.TASK DESCRIPTIONHOURSBidding and ContractingPROJECT TOTAL:Geotechincal Investigation (Coordination, Field Work, Review Report)Topographic SurveyAnalyze/Finalize Roadway Rehabilitation MethodsSite Review, Identification of Required ImprovementsPrepare Pre-Final Bid Package/Exhibits - 90%Prepare Engineer's Opinion of Probable Construction Cost - 90%Submit Bid Package for IDOT ReviewRevise and Resubmit Bid Package for IDOT Approval/Advertisement ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvillePROJECT TITLE DATE PREPARED BY2023 Road to Better Roads Program - Design Engineering CJOOCT NOV DEC JAN FEB MARAPR MAYJUN2.12.22.32.42.52.62.72.82.92.102.11 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comBidding and ContractingPrepare Engineer's Opinion of Probable Construction Cost - 90%Project MeetingsGeotechinical Investigation (Coordination, Field Work, Review Report)Topographic SurveyAnalyze/Finalize Roadway Rehabilitation MethodsSite Review, Identification of Required ImprovementsPrepare Pre-Final Bid Package/Exhibits - 90%Submit Bid Package for IDOT Review; IDOT ReviewRevise and Resubmit Bid Package for IDOT Approval/AdvertisementYO2239-PTASK NO.TASK DESCRIPTION10/6/22Project Management and Administration2022 2023 ()-()-()-()-()-()-()-()-()-(()-()-()-()- ()- ()-()-()-()-()-()-( ) - ( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()- ()- ()-()-()-()-()-()-( ) - ( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-Van Emmon M cHugh Rd W Somonauk St MorganStGameFarmRd I nde pe n d enceB l v d Riv e r Rd Jo n a th a nDrSBridgeStD ickson Ct GroveStWac kerDrCoralDrFaxon Rd Oak St Fir Ct Heart l a n d DrTa u s CirCa rl y DrChurch StOverl ookCtE l d e n DrCe n t e r P k wy State StMartin Ave Landmark Ave WhiteOakWayW Madison St W Van Emmon St W Hydraulic Ave AdrianStW Ridge StHigh Ridge LnAl anDal eLnRe dbud Dr E Fox St Riv e r si d e R d E Hydraulic Ave E Van Emmon St Autum n Creek Blvd Sha d owW ood D rE Washington StS MainStM cM urtrie W a yW Orange St EKendallDr ColtonStQ u insey Rd Can non ball Trl Oak Ln W Washington St Ca l e doni a D rPleasure Dr OmahaDrFreemontStB l u e s te m D r H o n e y s u c k l e L n Hayd e n DrHeustis StW Main St Sunset AveMillStPrairieLnW Center St Si enna DrLongviewDrSlateDrCross StPlumStKing StSlateC tW River St E Center StBristolAve W Fox St ClearwaterDr Gawne LnLiberty StCrimsonLnBoomer LnRidge St Vio letCt O rch id S tESp r i n g StStrawberry Ln WestStRyanDrBruellStMeadowviewLnMarke tplace Dr Ca rl y C t E Park St E Ridge St DakotaDrE Somonauk St Western Ln Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone Ln Ke nnedy Rd Ru by Dr Boomha h B l v d WKendallD rTum a R d Aub urnD rBirc h wo od Dr C h risty L n Va n Em m o n R dDaltonAveCatalpaTrlWCountrysidePkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wD r Hillcrest Ave Iroqois Ln North St S P a r k D r E Orange St Oliv e L n La v e n d e rWa y R i ve r B i r c h Dr L illi a n L nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lS Carl y Cir Walnut St WoodworthStEmeraldLn Blackberry Shor eLn WoodlandDrAcornLn WRoy alOaksD r John S t PinewoodDrT w in l e a f T r l N o rw a y C irBenjaminStYor k v illeRd Alice Ave Swit c hgrassL n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW ayMarketviewDrW VeteransPkwy Elm St PrairieRoseLnPurce ll St Sumac D r Fai r h a v e nDrD e e r path Dr N R o yalO a k s DrGeorgeanna St WLexing t on CirW K e n d a l l D r ive Leisure St W in t e r b e r r y DrNBr i dgeSt E Countryside Pkwy WildIndigoLnTit u s D r PraireG rassLnGolde n r o d D r Grac e D r E L e x i ngto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r lN Ca rly Cir SRoyalOaks D r Bristol Ridge Rd Com m e rcialDr HideawayLn Erica Ln Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 ATTACHMENT E PROPOSED 2023 RTBR PROGRAM LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2022 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road Program Standard Schedule of Charges January 1, 2022 EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $228.00 Principal E-3 $223.00 Senior Project Manager E-2 $216.00 Project Manager E-1 $194.00 Senior Project Engineer/Planner/Surveyor II P-6 $183.00 Senior Project Engineer/Planner/Surveyor I P-5 $170.00 Project Engineer/Planner/Surveyor P-4 $154.00 Senior Engineer/Planner/Surveyor P-3 $142.00 Engineer/Planner/Surveyor P-2 $129.00 Associate Engineer/Planner/Surveyor P-1 $116.00 Senior Project Technician II T-6 $159.00 Senior Project Technician I T-5 $149.00 Project Technician T-4 $139.00 Senior Technician T-3 $129.00 Technician T-2 $116.00 Associate Technician T-1 $102.00 GIS Technician G-1 $105.00 Engineering/Land Surveying Intern I-1 $ 79.00 Administrative Assistant A-3 $ 70.00 VEHICLES. REPROGRAPHICS, DIRECT COSTS, DRONE AND EXPERT TESTIMONY Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1.00/Sq. Ft. (Color) Reimbursable Expenses (Direct Costs) Cost Services by Others (Direct Costs) Cost + 10% Unmanned Aircraft System / Unmanned Aerial Vehicle / Drone $ 206.00 Expert Testimony $ 258.00 $77$&+0(17) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2022-76 Sale of Vehicles and Equipment Public Works Committee - October 18, 2022 Majority Approval Proposed sale of surplus vehicles and equipment Eric Dhuse Public Works Name Department Summary With the lack of space, and the delivery of new vehicles imminent, staff proposed to sell certain used vehicles. Background Below, please find a detailed list of vehicles that staff proposes to dispose. 1. 2004 Ford F350 dump truck with plow VIN # 1FDWF37SX4ED64867, with 103,341 miles. This truck has been used in our fleet for 19 years. We have a new one on order that is supposed to be delivered at the beginning of November, so this truck is no longer needed. Approximate value $5000-6000 2. 2007 Ford F250 pickup with plow VIN# 1FTNF215X7EA47544, with an estimated 80,000 miles. The odometer is not working, and our last available reading was 78,844 miles. This pickup is being replaced by a new F350 with plow that is supposed to be delivered in mid-October. Approximate value - $4000-5000 Recommendation Staff recommends working with AutoSmart, Inc. of Oswego to sell the above listed vehicles and equipment. AutoSmart is a consignment sale operation. We would agree to have AutoSmart sell our vehicles and equipment for us and pay either a flat rate of $250 per vehicle that is undrivable, or 10% of the sale price. The approximate values listed above are just that, approximate. Depending on the market for each piece of equipment, the price could be higher or lower. With this approval, all final sales would be approved by the Director of Public Works at the time of the sale. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: October 3, 2022 Subject: Sale of Vehicles and Equipment Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #12 Tracking Number PW 2022-77 Meeting Schedule for 2023 Public Works Committee – October 18, 2022 Majority Approval Proposed meeting schedule for 2023. Jori Behland Administration Name Department Summary Proposed 2023 meeting schedule for the Public Works Committee. Meeting Schedule for 2023 Listed below are the proposed meeting dates for the Public Works Committee meeting for 2023. The proposed schedule has the committee continuing to meet on the third Tuesday of the month at 6:00 p.m. x January 17, 2023 x February 21, 2023 x March 21, 2023 x April 18, 2023 x May 16, 2023 x June 20, 2023 x July 18, 2023 x August 15, 2023 x September 19, 2023 x October 17, 2023 x November 21, 2023 x December 19, 2023 Recommendation Staff recommends review of the proposed meeting dates and time so that a meeting schedule can be finalized for 2023. Memorandum To: Public Works Committee From: Jori Behland, City Clerk CC: Bart Olson, City Administrator Date: October 18, 2022 Subject: Public Works Committee Meeting Schedule for 2023 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D 6X 0 7X : 7K ) 6D -DQXDU\ )HEUXDU\ 6HSWHPEHU 2FWREHU 1RYHPEHU 'HFHPEHU -XO\ $XJXVW $SULO 0D\ -XQH 0DUFK 3ULQWDEOH<HDUO\&DOHQGDUE\9HUWH[FRP)UHHWR3ULQW KWWSVZZZYHUWH[FRPFDOHQGDUVSULQWDEOHFDOHQGDUVKWPO Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #13 Tracking Number PW 2022-78 Service Agreement with Gjovik Ford Public Works Committee - October 18, 2022 Majority Approval Proposed contract extension with Gjovik Ford for maintenance and repair of City vehicles. Eric Dhuse Public Works Name Department Summary Proposed service agreement with Gjovik Ford for city vehicles that establishes an hourly rate for the rest of FY23 and for all FY24. Background The City has had a contract in the past with Gjovik Ford that outlined hourly rates and parts prices that expired on 4/30/22. Since that time, Gjovik has honored the hourly rates of $58.75/hr for labor, but now needs to negotiate the extension due to inflation. This proposed contract renews the relationship and establishes new hourly rates, parts costs, and outlines specific services that the city will receive when vehicles are taken to Gjovik Ford for service. If this contract is approved, the hourly rate for shop services will be $77.50 per hour for the remainder of this fiscal year, then increase to $85.25 for FY 24. This is a substantial savings of 45% off the posted shop rate of $155/hr for labor. According to YPD, the Kendall County Sheriff’s office also uses Gjovik, and just resecured their extension. We are using much of their information as to not reinvent the wheel. In the KCSO data, another local Ford dealer gave a discounted rate of $130/hr. Although cheaper than the advertised rate, it is still nowhere near the rate we have been offered. The proposed contract also contemplates flat rates for certain services at a discount and outlines mandatory inspections for all vehicles that are serviced at this facility. This service will greatly benefit the PD since they put so many miles on the vehicles and need routine maintenance much more often. The PD and PW departments have utilized Gjovik’s under the first contract since they moved to Plano and have been satisfied with their work. In addition to the discounted rate, the proximity of their location to ours can’t be beat. The shop is less than 5 miles from us which makes it very efficient to drop vehicles off and pickup after service. Recommendation Public Works staff recommends that we approve the proposed contract with Gjovik Ford of Plano, IL. Their service has been good, the location is very close, and it is a great value for the city until we can provide our own mechanic services to our fleet. The PD is also in support of renewing the contract with Gjovik Ford, below is DC Carlyle’s recommendation. It is my recommendation we continue with Gjovik Ford as the vehicle maintenance provider for the upcoming contractual period. I believe having certified mechanics capable of working on multiple issues from the same facility has been beneficial for our agency. In our experience Gjovik’s has been timely and efficient in keeping our fleet running. The proximity to our department and availability of porters has helped downtime stay at a minimum. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: October 12, 2022 Subject: Gjovik Ford Service Agreement Resolution No. 2022-____ Page 1 Resolution No. 2022-_____ RESOLUTION APPROVING A PROPOSAL FROM GJOVIK FORD, INC. TO THE UNITED CITY OF YORKVILLE, ILLINOIS AND KENDALL COUNTY FOR VEHICLE MAINTENANCE WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the "Municipal Code") (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, Gjovik Ford, Inc., of Plano, Illinois (“Gjovik”) submitted a proposal to the City on October 4, 2022, a copy of which is attached hereto (the “Proposal”), for the maintenance of City vehicles for a term commencing upon acceptance and terminating April 30, 2024; and, WHEREAS, Gjovik has performed maintenance service on City vehicles since 2021 and was found to be most reliable and provided excellent service; and, WHEREAS, the City would like to extend the contract with Gjovik as set forth in the Proposal without further bidding as the prices quoted in said Proposal are deemed to be the most reasonable. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated herein. Section 2. The Proposal of Gjovik Ford, Inc., in the form attached hereto and made a part hereof is hereby accepted; and, the Director of Public Works is hereby authorized to accept said Proposal for a term commencing upon acceptance and terminating April 30, 2024. Resolution No. 2022-____ Page 2 Section 3. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2022. ______________________________ MAYOR Attest: ______________________________ CITY CLERK