Admin Committee Minutes 1996 07-22-96 THE UNITED CITY OF YORKVILLE
Committee Minutes - Administration
Date of Meeting: July 22, 1996 Location: 111 W. Fox
Time Convened: 7:05 P.M. Time Adjourned: 8:50 P.M.
Attendees:
Art Prochaska
J.T. Johnson
Jim Nanninga
Jeff Spang
Jerry Lynch
Kathy Jones
Mayor Bob Johnson
Tony Graff
Peter Marx
Tony Scott
Discussion:
1.) Real Estate Sale - Nanninga sent letter to Marx. Marx does not have
any problems with the Cities requests. The $2500 recapture should
be included in the price of the lot. List will say with City water and
sewer available. B Box will have to be ran to the house. Lot one will
be listed at $32,770 and Lot three will be listed at $36,550. Marx
still needs a list of exclusions. Marx will do contract. Contract will
need to be signed by Mayor Johnson and City Clerk. Dan will need to
look over contract. Prochaska would like everyone to have a copy in
their boxes.
2.) Sanitary District Fees - This is the amount the Yorkville /Bristol
Sanitary District is offering to pay the City for services rendered.
Yorkville /Bristol sanitary district had asked the City to do an audit to
figure out the cost of their portion of the billing. The City's audit
came up to approximately $ 14,000. The Sanitary District has offered
to pay the City $10,000. Committee recommends to accept the
Sanitary Districts offer for one year. Nanninga is looking into new
billing software that will save alot of time. The software is
approximate' $6000 to $6500. This City would to ask the Sanitary
District to help pay for it. Put on City Council Agenda.
3.) Budget Report - The general fund is at about 28 percent. Revenue is
over. Currently running about $30,000 ahead. There are some big
bills from Lannert. Some of the Lannert bills are from last year. Some
line items need to be back journaled. Nanninga thinks the budget is
looking good. Building permits are up. Mayor Johnson would like to
see monthly revenue versus expenditures.
4.) Treasures Report - No report.
5.) Codifications - Dan still has. No report. Nanninga to give Mayor
Johnson a short memo requesting Dan to get this completed.
- Page 2-
6.) Library Levy Report - The Building Maintenance levy has to be voted
and passed by City Council. The Library has provided justifications.
They will need to request this levy every year unless a full referendum
is passed. The Library is requesting a $.02 per $100. This amount
will need to be taken out of the general fund or taxes will have to be
increased. This is the highest amount they can request. Could
consider doing an intergovernmental agreement with Library and City.
This written agreement would clarify things. Take to COW. Invite
Library board members to meeting.
7.) Emergency /Disaster Funding - The State does not give out any
funding. There has to be a Federal declaration. Bank of Yorkville
and Yorkville National Bank are offering loans and a low percentage
rate. If there are people that can not get a loan then they can apply
for grants. People that are calling the Police Department have been
told to take pictures and videos if possible of their damage. All calls
have been documented. The City needs to wait for the Federal
Government. City will make out damage reports, just call the Police
Department. For any damage that may have been caused by the
uncompleted storm sewer, the City insurance company will probably
want to come out and assess the damage. Mayor Johnson would like
Nanninga to set up a meeting with Nanninga, Graff, Kramer, and J.T.
to make sure everyone is clear on what needs to happen. Should
know something from the Federal Government by Thursday or Friday.
8.) F. E. Wheaton - Dan has requested this be put on the agenda. There
is an agreement with F. E. Wheaton that every six months the interest
amount is adjusted. Waiting for final amount.
9.) Additional Business
Insurance - City has not received letter of acceptance. Graff has a
few more applications to get back. He should have everything by
Wednesday. New York Life will accept any deductible the employee
has already meet with Epic. The City may need to do a self insurance
with the Police Department for a year or the time of the contract. Will
have to vote on accepting New York Life and cancellation of Epic.
Would like to vote on Thursday contingent to letter of acceptance
from New York Life.
Freeze on Spending - Prochaska had requested a freeze on spending
until the Insurance issue was settled. Nanninga would like to
purchase a computer and salt spreader. Prochaska would
like to wait for letter of acceptance from New York Life. Take to
Council for vote. Once letter of acceptance comes in Mayor Johnson
will give permission to purchase these two items.
Sue Voss will write letter to Mayor Johnson. Executive session on
Thursday.
Full Time City Employees - Spang is concerned with full time City
employees jobs suffering because the employee is working part time
outside of the City.
Fox Hill - Idot has been requesting developer to comply with their
rules and regulation for two years. Idot would like entrance closed
off. Idot has asked the City to cooperate with them. Bring to Public
- Page 3 -
Works for a stop building permit. City needs to express upon them
that they need to comply with Idots rules.
Minutes by: Mollie Anderson
J