Admin Committee Minutes 1996 05-13-96 UNITED CITY OF THE VILLAGE OF YORKVILLE
Committee Minutes -Administration
Date of Meeting: May 13, 1996 Location: 111 W. Fox
Time Convened: 6:35 P.M. Time Adjourned: 8:30 P.M.
Attendees:
Richard Scheffrahn
Jeff Spang
Jerry Lynch
Jim Nanninga
Art Prochaska
Jim Stafford
Discussion:
1.) Beecher Rules - Dan has some legal things that need to be changed.
2.) Health Insurance - Nanninga has not been able to get any information
-- from Dan yet. BlueCross /BlueSheild will not insurance the City
employees at this time with the current census. Caywood &
Associates in Plano has a company called Central Benefits that have a
couple different options. One is a program with a PPO on the hospital
only. The employee would be able to visit any doctor, but would
have to choose a hospital on the list. Nanninga said most all of the
hospitals in the area are on the list. If an employee chooses to visit a
hospital that is not on the list, Central Benefits would pay 80 percent.
Cost would range from $97,081 to $106,079 per year. Another
option is the same plan with a $2000 deductible. The City could self
insure for $1900, leaving a $100 deductible for the employee. Cost
for this option would range from $75,703 to $99,439. Neither plan
includes a drug card. Spangg suggest maybe increasing the deductible
to the employee and add a drug card. Nanninga will check on
options. Prochaska would like Nanninga to talk with Caywood, if
Central Benefits will check with no up front cost then the City should
have them do the check. If Central Benefits will accept the City then
Prochaska would like to have our agent from Caywood and an agent
from Central Benefits come to the next Administration meeting on
June 11, 1996. This would be an open meeting to all employees, if
they have any questions or concerns they could ask then. The
acceptance from Central Benefits will have to be in writing. Bring
answer to COW.
3.) Town Meeting - Mayor Johnson would like to follow the lead DCCA.
A representative from DCCA will be here on May 22, 1996. Mayor
Johnson would like everyone to attend if possible. The
representative will be making suggestion on what issue should be
discussed and tell the City about a plan conducting a forum. Format
of the Town Meeting should be more of a Public Forum. Conducting t
he meeting as a working session. Have people break up into groups
and discuss some issues the City should do differently. Mayor
Johnson would like to be able to publish this in the newsletter and in
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the Record.
4.) Additional Business -
Budget - Spang is concerned with the fact the he keeps getting
revised budgets. He feels that the budget has already been accepted
and voted on, why and how do these revised budget keep coming
without being voted on. Prochaska would like to see a budget report
at every Administration Meeting. He would like the report to be a
snap shot in time. He would like the report to include revenue
monthly total, revenue year -to -date, monthly expense, expenses
year -to -date, annual revenue, annual expense budget. Prochaska said
the reports should be given to the Administration Committee for
acceptance. If Kim has a problem getting the information she need,
then she needs to let the Committee know that. There is a problems
with the billing software. LouAnn has been typing the bills by hand.
This revised budget is missing the income for the last two months.
Spang wants to know how the City can possible be paying bills
without knowing if the money is there to cover the payment.
Nanninga said that Kim has been keeping the approximate amounts
(not the change) on paper b hand. Nanninga is looking into some
options for the software problems. One is to hire an outside source
to do the billing. He feels that if it can be done cheaper, then it
should be an option. This would also free up a person in the office to
do other tasks. Nanninga is also checking into a software offered by
Illinois Municipal League. Nanninga has checked with a few
references, some people hate it and some people love it. Prochaska
feels any line item transfer should be voted on.
Fund Consolidation - Scheffrahn would like to consolidate some fund.
This was recommended by Pandolfi. A water department fund
was started years ago for the radium problem. The radium will not be
a problem when the State changes the allowances. Income surtax
goes into the General Fund. Hotel tax was here when Kim was hired.
The money has never been used for anything. Capital improvement
and capital street improvements, capital street was used for street
repairs, but was also used to purchase cars. It is not a revenue
generating account. Capital streets owes money to the General Fund.
They borrowed ahead but then the money never got repaid. Water
bond and interest goes into water fund. Water bond and interest is
being used for the radium problem. Scheffrahn recommends
combining the north and south sewer fund. Line item into debt
service. North has $2000, south has $1000. North has collected
money quicker then pa ing it out, but on months when there is no
income it catches up. Prochaska asked if the City collects additional
recapture fees is that money suppose to pay extra money on loans?
Prochaska is also concerned with money getting lost when
consolidating funds. Scheffrahn wants to get rid of line items
because they are no longer being used. Stafford would like the
repairs and renovations for the court house to be kept separate so the
City will know the exact costs. Scheffrahn would like to do
consolidation is steps. Do first part this fiscal year. Second part next
fiscal year. Recommend at COW to adopt resolution and vote on
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moving fund. Scheffrahn will talk with Dan and get clarification.
Sale of Property - Prochaska would like to find out the value of water
and sewer. Prochaska would like Nanning 3 get proposals from
realtors to list the two properties on Rt. 47 as is, with the current
residential zoning, unless the Committee wants to change the zoning.
Take to COW.
Minutes by: Mollie Anderson
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