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Admin Committee Minutes 1996 04-09-96 UNITED CITY OF THE VILLAGE OF YORKVILLE Committee Minutes - Administration Date of Meeting: April 9, 1996 Location: 111 W. Fox 'Time Convened: 6:33 P.M. Time Adjourned: 8:35 P.M. Attendees: Jeff Spang Jerry Lynch Jim Nanninga Art Prochaska Eric Dhuse Richard Scheffrahn Scott Sleezer Bert Callmer Tony Graff Bob Johnson Discussion: 1.) Budgets - Library & Recreation - Library sets up their own budget. They have voted to approve their budget. The City only approves bottom line number. If the Library decides to change line items midyear they can do that. The Library has increased their phone line item by 110 percent. This is because they plan on adding one additional line for faxing purposes. They have increased building maintenance. Spang is concerned that the Library budget has increased approximately 30 percent but the amount of money budgeted for books and equipment has decreased. Prochaska said last year the Library budgeted for a computer system. This year they are not going to purchase a computer. The Library would also like to extend their hours. The Library is also looking to replace or repair the fire alarm system. It has not worked correctly for sometime. It will work for three or four month at a time then it shorts out. They also plan on increasing the amount they charge for faxing by $2.00. They would really like it if the people using this service would go to other businesses in town. They do not want to compete with the other business owners. Recreation - Last year they budgeted $30,000 for equipment. They may not spend all of this. Then there will be a carry over. This year they budgeted $2500. Spang is concerned with the decease in amounts. Prochaska said the $30,000 was for some special projects they did. The $2500 amount is for normal recreational stuff such the steps for the step aerobics, balls, etc. 2.) Old City Hall - The Historical Society has raised the money to have the Old City Hall moved. The building will be able to be moved as soon as the City gets ok from the Utility Companies. Since it is for the Historical Society ComEd and the phone company will move power as a donation. Haven't heard from the Cable company yet. 3.) Public Works Wage Scale - Nanninga had budgeted and extra $17,000 in the Water Department budget. The budget as is can withstand the pay scale. Anniversary increases are budgeted. AnT Tn QF,- R0 -XVLA1 - Page 2 - Prochaska feels City will have to vote on this and decide on a start date. This may need to go into Executive Session at COW on Thursday. 4.) Town Meeting - So far the only night that fits is May 22, 1996. There is a meeting in the board room but that might be able to be moved. Spang suggest May 30, 1996 if that meeting cannot be move. Would like to possible put a flyer in the Shopper and the Record. Maybe use the Lyons Community Board. Nanninga would like alderman to think about topics that may need to be covered. 5.) Old Police Department Building - Started a project that looked small and inexpensive. The City expected to spend about $250 on materials to redo the inside of the old police department to use as office space for the engineer and engineer technician. Once the City started tearing down the old paneling, everything kind of fell in. Detmer came in and said the wiring was bad and would need to be replaced. Now the City needs to decide what they want to do with this building. Now and long term. Prochaska feels the City needs to do a long term assessment of what the needs at this site may be. He feels we should do as little as possible to this building, but it should be brought up to code and be safe. The building needs new wiring, furnace, carpet, and drywall. 6.) Health Insurance - Prochaska has talked with Magnuson. Magnuson has some concerns with being able to switch insurances. Some employees may have primary insurance that is as good or better than what the City is offering. Magnuson would like to have a waiver signd. Prochaska would like to have legal council before this is done. Prochaska would like to have a meeting with Dan, Nanninga, and Mayor Johnson. LYYrich and Spang feel the City should committee the $18,000 with BlueCross /BlueShield, let them do the application and interview the employees and just see if they will accept us. With the premium insurance the City may request a co -pay. If the City is not accepted with BlueCross /BlueSheild they will get the money back. Nanninga needs to verify amounts. Would like this issue on the COW agenda for April 18, 1996. 7.) Additional Business Proposal to consolidate funds - Bring to Cow. Scheffrahn has spoke with Dan. Dan said the City would need to have a ordinance to cut down on interfund borrowing. Mayor Johnson would like to get monthly reports, Last report was done in January. Nanninga thought they were being done. Nanninga will speak with Kim. Beecher Reports - This was turned over to the Rec Board Director. Mayor Johnson would also like to receive this report. The Beecher Center has its own checking account. Judy is the only person authorized to sign. She is wondering if this should be turned over Rec Board Director. Minutes by: Mollie Anderson AT T : Tn 9s -so -/SEW