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Admin Committee Minutes 1996 03-26-96 Special Meeting UNITED CITY OF THE VILLAGE OF YORKVILLE SPECIAL ADMINISTRATION COMMITTEE TUESDAY, MARCH 26, 1996 The meeting was called to order by Chairman Art Prochaska at 6:35 P.M. in the City Conference Room. Members present were: Art Prochaska Jeff Spang Kathy Jones Jerry Lynch Tom Sowinski Richard Scheffrahn Anton Graff Bob Johnson Rich Hart HEALTH INSURANCE Blue Cross / Blue Shield Tom Viemont of Country Companies presented an employee health insurance plan to the Committee. He compared the benefits to the existing insurance plan. There was discussion concerning the omission of Copley Hospital as a provider, pre existing medical conditions and new hires. The premiums for 29 employees were $7,535.57 per month and $90,426.84 annually. Mr. Viemont was asked to find out why Copley Hospital is omitted from coverage. He estimated it would take 30 days to process the policy. Centra Benefits Butch Konicek of Caywood & Associates, Inc., of Plano, presented group health insurance coverage form Central Benefits (formally Blue Cross / Blue Shield of Ohio). There was detailed comparison with the current EPIC policy. A network plan, dental, chiropractic coverage and life insurance were included with different options highlighted. The monthly premium for 29 employees is $9,543.87 and the annual $114,526.44. The rates presented reflect the known pre existing health conditions within the group. There were questions concerning newly hired employee's eligibility for coverage. Mr. Konicek thought it would take about 2 1/2 weeks for the applications to be processed. Administration Committee 3/26/96 Pekin Life Insurance Comp�n Jack Magnuson, of the Zeiter- Dickson Insurance Company, inquired what criteria the committee was using to make their decision of what insurance plan to go with. The committee expressed that cost, comparable coverage and viability were the issues. Mr. Magnuson, the City's current agent, explained the difficultly there is in finding a company to write the policy for the city. The city's current health provider, EPIC, has not been providing satisfactory service and intends to increase the premium renewal by 42 %. Mr. Magnuson presented the Pekin Life Insurance Company's PPO Hospital Only Plan. He said that the services and the cost are comparable. They have a $500 deductible and a 90/10 pay basis within the network including a wellness benefit and prescription drug card. The proposed monthly premium is $8,857.25 for 29 people. There was discussion of the rate difference with 31 employees and the coverage for new employees. Mr. Magnuson said that it would take time to process the application and that any money sent with the application would be refunded if the City decided to withdraw. Mr. Graff asked for a list of groups using Pekin now. Mr. Magnuson briefly presented a health plan proposal from Blue Cross / Blue Shield of Illinois. Mayo and Dreyer Clinics are included in this plan, but Copley Hospital is not. Various materials were distributed and kept for the employees to review. The Committee discussed the various insurance presentations. Employee contributions were discussed as the various figures were evaluated. It was the consensus that there would be two applications made. One will be made to Pekin Insurance through Jack Magnuson and one to Blue Cross / Blue Shield with Tom Viemont. The final premium quotes will determine if the employees will have to financially contribute to the insurance cost. There is enough money available to make application to the two companies. One fee will be refunded when the city accepts a proposal. The committee is recommending the City Council release funds for the application to the Pekin Insurance Company and Blue Cross / Blue Shield for one month's payment. ADDITIONAL BU SINE SS Recrea Budget Mr. Prochaska reviewed the 2 year (95- 96/96 -97) budget of the Recreation Department. Different funds and salaries were explained. The Lions Club / YMCA Pool expense of $15,000 was discussed. Some of the budgeted improvements are payable from Land Cash which would alter the budget. It was expressed that the funds need to be reconciled. 2 Administration Committee 3/26/96 Co nsolidation of Funds Richard Scheffrahn reviewed the figures he will be presenting to Pandolfi, Topolski, Weiss & Co., Ltd. showing that some fund categories are currently not in use. He is recommending that some of these funds be consolidated. There was discussion of "pass through" accounts and the General Fund. The procedures of governmental accounting was explained. Mr. Scheffrahn said he wanted to consolidate funds the city is no longer using and have them make sense and try to pay back some of the inter fund borrowing. ADJOURNMENT The meeting adjourned at 9:45 P.M., I Submitted by, �I Sheryl Washburn Recording Secretary 3