City Council Packet 2022 12-13-22
AGENDA
CITY COUNCIL MEETING
Tuesday, December 13, 2022
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Ken Koch Arden Joe Plocher Chris Funkhouser Seaver Tarulis
Dan Transier Craig Soling Matt Marek
Establishment of Quorum:
Amendments to Agenda:
Presentations:
1. Flags of Valor Presentation to American Legion
2. Knights of Columbus Presentation
3. Public Works Building Concept Plan
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. Bill Payments for Approval
$ 1,076,593.69 (vendors)
$ 356,139.14 (payroll period ending 11/23/2022)
$ 1,432,732.83 (total)
Mayor’s Report:
1. CC 2022-58 Resolution Approving an Intergovernmental Agreement Between the Village of Oswego
and the United City of Yorkville Regarding Joint Employment of a Facilities Manager
2. CC 2022-59 Liability Insurance Renewal
3. CC 2022-60 Ordinance Authorizing the Third Amendment to the Annual Budget of the United
City of Yorkville, for the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(Fireworks Contract Extension)
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
December 13, 2022
Page 2
Mayor’s Report (cont’d):
4. CC 2022-61 Ordinance Authorizing the Second Amendment to the Annual Budget of the United
City of Yorkville, for the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(Sports Uniforms Contract Extension)
5. CC 2022-62 2023 New Playground Purchases
6. CC 2022-63 Meeting Schedule for 2023
7. CC 2022-64 Ordinance Approving and Accepting the Acquisition of a Sewer Easement for the
Construction of a Sewer Line
8. CC 2022-65 License Agreement – Haven
Public Works Committee Report:
Economic Development Committee Report:
Public Safety Committee Report:
Administration Committee Report:
1. ADM 2022-56 Ordinance Authorizing the Fourth Amendment to the Annual Budget of the United
City of Yorkville, For the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(ComDev File Scanning)
Park Board:
Planning and Zoning Commission:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Mayor’s Report (cont’d):
9. CC 2021-04 City Buildings Updates
a. Resolution Approving Change Orders Relating to 651 Prairie Pointe Drive, Yorkville, Illinois
(Ninth Set of Change Orders)
10. CC 2021-38 Water Study Update
Additional Business:
Citizen Comments:
Executive Session:
1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed
and is pending before a court or administrative tribunal, or when the public body finds that an action is
probable or imminent, in which case the basis for the finding shall be recorded and entered into the
minutes of the closed meeting.
Adjournment:
City Council Agenda
December 13, 2022
Page 3
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: December 21, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Soling Finance Library
Vice-Chairman: Alderman Funkhouser Administration
Committee: Alderman Transier
Committee: Alderman Tarulis
ECONOMIC DEVELOPMENT: January 3, 2023 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Community Development Planning & Zoning Commission
Vice-Chairman: Alderman Koch Building Safety & Zoning Kendall Co. Plan Commission
Committee: Alderman Plocher
Committee: Alderman Funkhouser
PUBLIC SAFETY: January 5, 2023 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Transier Police School District
Vice-Chairman: Alderman Tarulis
Committee: Alderman Soling
Committee: Alderman Marek
PUBLIC WORKS: December 20, 2022 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Marek Public Works Park Board
Vice-Chairman: Alderman Plocher Engineering YBSD
Committee: Alderman Koch Parks and Recreation
Committee:
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, December 13, 2022
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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PRESENTATIONS:
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1. Flags of Valor Presentation to American Legion
2. Knights of Columbus Presentation
3. Public Works Building Concept Plan
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CITIZEN COMMENTS ON AGENDA ITEMS:
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CONSENT AGENDA:
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1. Bill Payments for Approval
□ Approved ________
□ As presented
□ As amended
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2022-58 Resolution Approving an Ingtergovernmental Agreement Between the Village of Oswego
and the United City of Yorkville Regarding Joint Employment of a Facilities Manager
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
2. CC 2022-59 Liability Insurance Renewal
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
3. CC 2022-60 Ordinance Authorizing the Third Amendment to the Annual Budget of the United City of
Yorkville, for the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(Fireworks Contract Extension)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
4. CC 2022-61 Ordinance Authorizing the Second Amendment to the Annual Budget of the United City of
Yorkville, for the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(Sports Uniforms Contract Extension)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
5. CC 2022-62 2023 New Playground Purchases
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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6. CC 2022-63 Meeting Schedule for 2023
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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7. CC 2022-64 Ordinance Approving and Accepting the Acquisition of a Sewer Easement for the
Construction of a Sewer Line
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
8. CC 2022-65 License Agreement – Haven Counseling
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADMINISTRATION COMMITTEE REPORT:
-----------------------------------------------------------------------------------------------------------------------------------------
1. ADM 2022-56 Ordinance Authorizing the Fouth Amendment to the Annual Budget of the United
City of Yorkville, For the Fiscal Year Commencing on May 1, 2022 and Ending on April 30, 2023
(ComDev File Scanning)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT (CONT’D):
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9. CC 2021-04 City Buildings Updates
a. Resolution Approving Change Orders relating to 651 Prairie Point Drive, Yorkville, Illinois
(Ninth Set of Change Orders)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
-----------------------------------------------------------------------------------------------------------------------------------------
10. CC 2021-38 Water Study Update
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Presentation #3
Tracking Number
Public Works Building Concept Plan
City Council – December 13, 2022
Bart Olson Administration
Name Department
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com1<RUNYLOOH0DLQWHQDQFH)DFLOLW\SUBMITTED TO:SCHEMATIC DESIGNUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QGH[EXECUTIVE SUMMARYwww.kluberinc.com2Cover Letter3PRELIMINARY CODE ANALYSISBuilding and Zoning Code56FACILITY DESIGN SCHEMESite Floor PlanEnlarged Plans8910-11BLEND SCHEME (Alternative)Site PlanFloor Plan 1314COSTCost Estimates16-18Initial Study ReviewInitial Study Preliminary Cost4INITIAL STUDY REVIEW
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com3The following document has been grouped into several sections as described below:A preliminary code and zoning analysis and a review of the initial study scheme are included. Design ImagesWe have created floor plans, and site drawings that describe our proposed design solutions. These images include information on the building form, materials, building spaces, and the development of the building site. The facility design concept is based on on the needs outlined in the Space Needs Study, and the ‘Blend’ option features a reduced garage size for upfront cost savings, as requested by the group. Preliminary Opinion of Probable Cost The Kluber team is currently working to formulate the most cost effective construction materials selections and site development approach for the project. Next Steps:Design DevelopmentUpon acceptance of the Schematic Design by the City Council, our team will proceed with the Design Development Phase of the project. This phase includes the development of detailed floor plans, selected interior elevations, exterior elevations, building sections, significant details, site plans, room by room square footage, landscape plans, roof plans, site development plans, etc. This information will include architectural, structural, mechanical, electrical, plumbing, and civil engineering portions of the project. As always, if you have any questions regarding the attached information, please contact us.Sincerely,Christopher Hansen, AIA, NCARBProject Manager chansen@kluberinc.comNovember 14, 2022Mr. Bart OlsonCity AdministratorUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560Re: Yorkville Public Works Limited Schematic DesignKluber Project No. 1370The Kluber team has enjoyed the opportunity to work with the representatives from the United City of Yorkville in the development of the design for the new public works facility. The design solution that we are presenting is the result of several months of programming, and design meetings. We truly felt that it has been an engaging process and did our best to ensure that all voices were heard as part of the development of the building design concept. The current project size is 87,485 S.F. if Public Works and Parks are both built out with room for expansion. We also provided an alternative scheme with a reduced garage that brings the overall project down to 70,325 S.F.When completed this facility will include the following spacesMain Entrance LobbyAdministrative Offices and WorkspacesEmployee Support Fleet GarageShops Dry StorageFleet Maintenance Fueling Station
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022$SSOLFDEOH%XLOGLQJ&RGHVThe project will be reviewed by the Authorities Having Jurisdiction and will be designed to meet the requirements of the following building codes. This project site falls within the Yorkville limits and will be permitted through Yorkville. 2018 International Building Code2018 International Mechanical Code2018 International Fuel Gas Code2017 National Electric CodeIllinois State Plumbing Code, Latest Edition2018 International Fire Code2018 International Energy Conservation Code2018 Illinois Accessibility CodeLocal Amendments to above codesThe current site is zoned M-1: Limited Manufacturing District. No rezoning will be required on this parcel for this use and is part of the PUD for the development area. West of the site is the stormwater detention for the PUD off-site on the west parcel. South of the site are the railroad tracks and the ComEd easement, along with R-2: Single Family Traditional Residence District on the other side of the tracks.East of the site is a warehouse facility zoned B-3: General Business District.North of the site is zoned M-1: Limited Manufacturing District. www.kluberinc.com4$SSOLFDEOH=RQLQJ&RGHV
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QLWLDO6WXG\5HYLHZwww.kluberinc.com5Original Diagram Concept From Space Needs Study DeliverableThis design solution included Yorkville Public Works, Parks, and Recreation as well as Kendall Area Transit. It was later determined that KAT would not be a part of this project.The building includes a large community meeting room/training space that would hold a hundred people. The site was developed with enough parking to facilitate the staff of all parties, a large training session, and parking for the public soccer fields to the west. This plan also included space for further future expansion to the south end of the building. The original design contemplated 111,933 S.F.for the facility including the Recreation Department as follows:2ULJLQDO6WXG\Public Works – 70,784 SFParks – 36,786 SFRecreation – 4,363 SF*Grand Total – 111,933 SFInitial Combined P.W. & Parks S.F. = 107,570
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com6,QLWLDO6WXG\3UHOLPLQDU\&RVW Const. Cost 24.3 – 26.5MConst. Cost W/Contingency: 26.7 – 29.1MTotal Project Cost W/Contingency: 31.0 – 33.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022)DFLOLW\IRUWKH)XWXUHwww.kluberinc.com7Our alternative approach showing the construction including Public Works and Parks This approach assumes that Parks and Public Works will be fully built together with a 20+ year lifespan.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV&RPELQHG 5RRPIRUIXWXUH*URZWK www.kluberinc.com8Highlights:87,524 SF of building, this number does not include dry material storage, Salt dome or Fueling station. Overall building and site layout have been shifted to the East from study location due to feedback from the soils reports. Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. Parks garage includes a ‘pull through’ parking configuration so vehicles with trailers can remain connected while parked.Pavement area has been reduced from original proposal due to KAT being removed from the scheme, as well as for cost savings. Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com9Public Works GarageParks GaragePublic Works ShopsFleet Maintenance Parks ShopsAdministrationEmployee Support Public Works and Parks: Combined PlanNNote: Garage Plan accounts for 20% vehicle growth for next 20 years. Boxes show existing fleet. Open spaces are room for growth.Phase 2Parks Trailers have easy pull through spots. They can remain connected at all times for getting in and out of garage quickly. Parks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com10Administration and Employee SupportBreak Room (32)Training Room (24)PW Open Office (10)Files RoomConference RoomElectrical RoomMap/PlanCopyLocker Room(64)StairDirector OfficeAssistantDirector OfficeForemanOfficeForemanOfficeForemanOfficeLaundryRoomMDFLobbyNConference RoomMudRoomSuperintendent OfficeMap/PlanThe administrative area includes offices and cubes for Parks and Public Works, as well as other requested spaces, the spaces include: Drop down desks for whole Parks crew.Cubes for all MWII in Public Works, with room for growth.Shared Foreman’s office. Parks Superintendent’s office , Public Works Director Office, and Assistant Director Office.Large Map/Plan room to also include any additional copying and printing needs.Large Conference room for staff meetings or Parks board meetings. Small Conference room for Public Works Supervisor meetings.Training Room for all staff gatherings of Public Works.Employee Support areasLocker room has been expanded for Parks employees. Break room has been expanded to allow for more employees to utilize at once.A mud room is added to the Laundry room to accommodate for additional personnel using the space. Parks Open Office (12)Parks AdminForemanOffice
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com11Shops and Fleet MaintenanceNThe initial build out of the Fleet Maintenance area will be made to accommodate both Public Works and Parks, as this area will be costly to add onto later. 4 Maintenance Bays; 3 with lifts, one open slab for staging and future Parks mower repairs. Mechanic Office and Technicians office to accommodate future hires. Public WorksShops for each department including Electric, Sewer and Water, and a Sign Shop, as well as an open shop and a Public Works specific Tool Room. ParksParks has their own Tool Room and their own Shop directly off of their garage for ease of access.Parks has a Hazardous Material Storage Room for pesticide concentrate and lawn mower maintenance liquids. Mezzanine over all the Shops (shown with the dashed line), with access from the stairs on either end and an elevator. This can be used by Parks, Public works and storage for the city.WaterServiceRoomBulk Fluid StorageTechnicians OfficeMechanicOfficeStairMaintenance BaysTire StorageFleet Maintenance ShopParts StorageSign ShopSewer and Water ShopPW OpenShopElectric ShopPipe and Parts StoragePW Tool RoomStairParks Hazardous StorageParks OpenShopParks Tool Room
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com12Our alternative approach showing NO room for growthThis scheme assumes that the garage could be expanded later.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1' 0LQLPL]HG*DUDJH www.kluberinc.com13Highlights:70,325 S.F. of building structure.The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. All Administrative, Employee Support, Fleet Maintenance and Shop spaces remain the sameSimilar to Previous: Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com14NPublic Works – Overall First FloorPublic Works GaragePublic Works ShopsFleet Maintenance AdministrationEmployee Support Note: Garage Plan accounts for NO vehicle growth. Boxes are existing Fleet only.All other areas are identical to full build out. Parks Trailers would have to pull their vehicles into their spots, then back the trailer into a spot, disconnect, and pull forward, then repeat the process in the morning to reconnect. Parks GarageParks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RVWwww.kluberinc.com15Updated cost parameters for each scheme.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV)DFLOLW\www.kluberinc.com16Const. Cost 22.1 – 23.6MConst. Cost W/Contingency: 24.3 – 25.9MTotal Project Cost W/Contingency 28.2 – 30.1M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com17Const. Cost: 18.2 – 19.5MConst. Cost W/Contingency: 20.1 – 21.4MTotal Project Cost W/Contingency: 23.3 – 24.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RPELQHG&RPSDULVRQ *DUDJH$GGLWLRQ(VFDODWLRQwww.kluberinc.com18BLEND Total Project Cost: 23.3 – 24.8 MUpdated Total Project Cost: 28.2 – 30.1 MOriginal Total Project Cost: 31.0 – 33.8 MSavings of 3 – 4 MEscalation Factors @ 6.0% per yearTotal Project Cost if waiting to complete Garage Addition in 10 Years
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
Bills for Payment
City Council – December 13, 2022
Majority
Approval
Amy Simmons Finance
Name Department
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPALBUILDING23-230 CITY-WIDE CAPITAL24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL25-225 PARK & REC CAPITAL42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 11/17/22 UNITED CITY OF YORKVILLETIME: 13:05:19 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 11/17/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------537716 SECSTATE SECRETARY OF STATE111722-PLATES-PW 11/17/22 01 LICENSE PLATE REGISTRATION FOR 25-215-60-00-6070 326.0002 2 NEW PW VEHICLES ** COMMENT **INVOICE TOTAL: 326.00 *CHECK TOTAL: 326.00TOTAL AMOUNT PAID: 326.00Page 1 of 57326.00
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPALBUILDING23-230 CITY-WIDE CAPITAL24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL25-225 PARK & REC CAPITAL42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 11/29/22 UNITED CITY OF YORKVILLE TIME: 11:40:55 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------131209 KCR KENDALL COUNTY RECORDER'S 11/22/22138084 11/22/22 01 ORDINANCE APROVING THE 90-121-00-00-0011 67.0002 REZONING TO THE B3 GENERAL ** COMMENT **03 BUSINESS ZONING DISTRICT ** COMMENT **04 ORIDIANCE APPROVING THE 3RD 90-121-00-00-0011 67.0005 AMENDMENT TO THE ANNEXATION ** COMMENT **06 AND PUD AGREEMENT ** COMMENT **07 NEW MOWING LIEN 25-215-54-00-5448 67.0008 SATISFACTION OF TAX LIEN 01-000-24-00-2440 67.0009 GRANDE RESERVE UNIT 5 ** COMMENT **10 SATISFACTION OF TAX LIEN 01-000-24-00-2440 67.0011 RAINTREE VILLAGE UNIT 4 ** COMMENT **INVOICE TOTAL: 335.00 *CHECK TOTAL: 335.00TOTAL AMOUNT PAID: 335.00Page 2 of 57335.00
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPALBUILDING23-230 CITY-WIDE CAPITAL24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL25-225 PARK & RECCAPITAL42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 11/22/22 UNITED CITY OF YORKVILLE TIME: 11:57:17 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 11/22/22CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------537717 MEYERJ JOHN MEYER2022 EASEMENT 11/22/22 01 BRIGHT FARMS SEWER EXTENSION 52-520-60-00-6092 15,000.0002 EASEMENT ** COMMENT **INVOICE TOTAL: 15,000.00 *CHECK TOTAL: 15,000.00537718 R0002545 MICHAEL ROSENWINKEL2022 EASEMENT 11/22/22 01 BRIGHT FARMS SEWER EXTENSION 52-520-60-00-6092 12,500.0002 EASEMENT ** COMMENT **INVOICE TOTAL: 12,500.00 *CHECK TOTAL: 12,500.00537719 R0002546 GARY & BETTY BENNETT2022-EASEMENT 11/22/22 01 BRIGHT FARMS SEWER EXTENSION 52-520-60-00-6092 12,500.0002 EASEMENT ** COMMENT **INVOICE TOTAL: 12,500.00 *CHECK TOTAL: 12,500.00TOTAL AMOUNT PAID: 40,000.00Page 3 of 5740,000.00
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-.STROUP 10/31/22 01 AURORA UNIVERSITY-PUBLIC 01-210-54-00-5410 1,206.0002 SAFETY ADMINISTRATION TUITION ** COMMENT **INVOICE TOTAL: 1,206.00 *112522-A.HERNANDEZ 10/31/22 01 MENARDS#093022-LEDS 79-790-56-00-5640 26.9902 MENARDS#101722-LEAF RAKES 79-790-56-00-5630 21.9803 MENARDS#102422-UTILITY KNIFE 79-790-56-00-5630 15.49INVOICE TOTAL: 64.46 *112522-A.SIMMONS 10/31/22 01 QUADIENT-OCT 2022-JAN 2023 01-120-54-00-5485 161.9702 POSTAGE MACHINE LEASE ** COMMENT **03 COMCAST-09/20-10/19 INTERNET 24-216-54-00-5440 289.8204 AT 651 PRAIRIE POINTE DR ** COMMENT **05 CALL ONE#564841-10/15-11/14 01-110-54-00-5440 1,204.8506 ADMIN LINES ** COMMENT **07 CALL ONE#564841-10/15-11/14 01-210-54-00-5440 448.4608 PD LINES ** COMMENT **09 CALL ONE#564841-10/15-11/14 01-210-54-00-5440 1,463.3110 CITY HALL FIRE ** COMMENT **11 CALL ONE#564841-10/15-11/14 01-110-54-00-5440 1,463.3112 CITY HALL FIRE ** COMMENT **13 CALL ONE#564841-10/15-11/14 51-510-54-00-5440 4,211.0414 PW LINES ** COMMENT **15 CALL ONE#564841-10/15-11/14 52-520-54-00-5440 428.2316 SEWER DEPT LINES ** COMMENT **17 CALL ONE#564841-10/15-11/14 01-410-54-00-5435 67.4218 TRAFFIC SIGNAL MAINTENANCE ** COMMENT **19 CALL ONE#564841-10/15-11/14 79-795-54-00-5440 390.6420 RECREATION DEPT LINES ** COMMENT **21 VERIZON-SEPT 2022 IN CAR UNITS 01-210-54-00-5440 612.17INVOICE TOTAL: 10,741.22 *112522-B.BEHRENS 10/31/22 01 MENARDS#101422-SNAP RING PLIER 01-410-56-00-5630 36.9702 MENARDS#101422-PUMICE HAND 01-410-56-00-5620 23.9803 MENARDS#101422-ANGLES 01-410-56-00-5620 32.02INVOICE TOTAL: 92.97 *112522-B.OLSON 10/31/22 01 ZOOM-MONTHLY USER FEES 01-110-54-00-5462 209.96INVOICE TOTAL: 209.96 *112522-B.PFIZENMAIER 10/31/22 01 AMAZON-GPS RECEIVER 01-210-54-00-5495 179.9702 CRITICAL REACH-APBNET ANNUAL 01-210-54-00-5462 440.0003 SUPPORT FEE ** COMMENT **04 AMAZON-USB EXTENSION CABLE 01-210-56-00-5620 29.9605 STRYPES-REMOVE GRAPHICS AND 01-210-54-00-5495 615.00Page 4 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 2TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-B.PFIZENMAIER 10/31/22 06 LETTERING ON 2 OLD SQUADS ** COMMENT **07 STRYPES-INSTALL GRAPHICS AND 25-205-60-00-6070 2,955.0008 LETTERING ON 3 NEW SQUADS ** COMMENT **09 GJOVIK#420978-COOLANT LEAK 01-210-54-00-5495 421.5210 REPAIR, BTTERY REPLACEMENT ** COMMENT **11 GJOVIK#421352-REPLACE BATTERY 01-210-54-00-5495 223.5412 GJOVIK#421037-REPAIR TIRE 01-210-54-00-5495 31.4513 GJOVIK#420864-REPLACE BATTERY 01-210-54-00-5495 334.3314 AND CABIN AIR FILTER ** COMMENT **15 GJOVIK#420858-OIL CHANGE 01-210-54-00-5495 48.1216 GJOVIK#420719-BRAKE REPAIR 01-210-54-00-5495 719.6017 CHICAGO COMMUNICATIONS-SIREN 01-210-54-00-5495 385.0018 DIAGNOSTIC ** COMMENT **19 GJOVIK#419336-SQUAD 01-210-54-00-5495 1,050.5020 OVERHEATING REPAIR ** COMMENT **21 GJOVIK#419300-TIRE REPAIR 01-210-54-00-5495 25.6022 GJOVIK#420005-WATER PUMP 01-210-54-00-5495 683.2823 REPAIR ** COMMENT **24 GJOVIK#420241-REPLACE BATTERY 01-210-54-00-5495 188.3025 GJOVIK#419009-OIL CHANGE AND 01-210-54-00-5495 240.3526 DIAGNOSTIC ON ENGINE MOTOR ** COMMENT **27 MOUNT ** COMMENT **28 GJOVIK#415238-OIL CHANGE AND 01-210-54-00-5495 164.1529 REPLACE TIE ROD ** COMMENT **30 GJOVIK#420113-REPLACE RELAY 01-210-54-00-5495 155.4231 AND HARNESS ** COMMENT **32 GJOVIK#420503-REPLACE 4 TIRES 01-210-54-00-5495 545.9833 AND WHEEL BEARING ** COMMENT **34 GJOVIK#420392-OIL CHANGE, 01-210-54-00-5495 76.6035 TIRE REPAIR ** COMMENT **36 GJOVIK#419808-INSTALLED NEW 01-210-54-00-5495 2,042.0437 AC COMPRESSOR, INSTALLED NEW ** COMMENT **38 RELAY AND WIRING PIGTAIL ** COMMENT **39 HARNESS ** COMMENT **INVOICE TOTAL: 11,555.71 *112522-B.VALLES-MATA 10/31/22 01 MENARDS#093022-PAINT TRAYS 01-410-56-00-5620 4.5702 MENARDS#101922-QUICK LINKS 01-410-56-00-5620 6.7603 NAPA#325442-GASKET MATERIAL 01-410-56-00-5628 8.6304 RUSSO#SPI11266354-CUTQUIK SAW 01-410-56-00-5630 1,399.0005 FLATSOS#25408-TUBE 01-410-56-00-5628 20.00INVOICE TOTAL: 1,438.96 *112522-B.WOLF 10/31/22 01 CENTRAL SOD-SOD 79-790-54-00-5495 57.50INVOICE TOTAL: 57.50 *Page 5 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 3TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-D.BROWN 10/31/22 01 MENARDS#102122-NIPPLES, 51-510-56-00-5638 47.9102 ELBOWS, COUPLERS, HEX PLUGS ** COMMENT **03 MENARDS#093022-MINERAL 51-510-56-00-5640 12.9704 SPIRITS, SPRAY PAINT ** COMMENT **05 MENARDS#093022-BRUSHES, 51-510-56-00-5620 47.7006 LIQUID NAILS ** COMMENT **07 MENARDS#100622-TOOL HOLDER, 51-510-56-00-5630 54.3508 STORAGE HANGER, STUDS ** COMMENT **09 MENARDS#101222-TOOL HOLDER, 51-510-56-00-5630 117.4410 STORAGE HANGER, TOOL BOX ** COMMENT **11 MENARDS#101422-STACKING BINS 51-510-56-00-5620 65.3112 GRAINGER-SAW BLADES 51-510-56-00-5640 186.2913 GRAINGER-HARD HATS 51-510-56-00-5600 160.9914 WELDSTAR-REGULATOR 51-510-56-00-5638 234.4815 GRAINGER-SUCTION STRAINER 51-510-56-00-5640 31.71INVOICE TOTAL: 959.15 *112522-D.DEBORD 10/31/22 01 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 14.99INVOICE TOTAL: 14.99 *112522-D.HENNE 10/31/22 01 NAPA#325365-CONNECTORS 01-410-56-00-5628 28.2202 NAPA#325317-SOCKET 01-410-56-00-5630 19.6303 NAPA#325305-LAMPS 01-410-56-00-5628 20.5204 YORK ACE#540583-PINS, WASHERS 01-410-56-00-5620 28.40INVOICE TOTAL: 96.77 *112522-D.SMITH 10/31/22 01 GJOVIK#83422-SOLENOID 79-790-56-00-5640 169.0502 MENARDS#100522-FLARE PLUG 79-790-56-00-5640 9.9203 HOME DEPO#63043-FLARE PLUGS 79-790-56-00-5640 13.1404 MENARDS#101322-FILTER 79-790-56-00-5640 7.3805 MENARDS#101322-FILTER 79-790-56-00-5640 7.3806 MENARDS#101822-FAN, BATTERIES 79-790-56-00-5620 90.9807 MENARDS#102622-STAKE FLAGS 79-790-56-00-5620 7.14INVOICE TOTAL: 304.99 *112522-E,SCHREIBER 10/31/22 01 TARGET-PENS, HIGHLIGHTERS 79-795-56-00-5606 12.2802 AMAZON-STICKERS 79-795-56-00-5606 9.9403 AMAZON-SHOPPING BAGS, 79-795-56-00-5606 89.9404 CRAYONS, RIBBON, ORNAMENT ** COMMENT **05 BALLS ** COMMENT **06 DOLLAR TREE-PRESCHOOL 79-795-56-00-5606 150.0007 CHRISTMAS CRAFT SUPPLIES ** COMMENT **08 AMAZON-BOOKS, DOUBLE SIDED 79-795-56-00-5606 604.9609 TAPE, SOUND PROOF PADDING ** COMMENT **10 AMAZON-SOUND PANEL REFUND 79-795-56-00-5606 -36.10Page 6 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 4TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-E,SCHREIBER 10/31/22 11 TARGET-PRESCHOOL SNACKS 79-795-56-00-5606 66.0912 TARGET-PRESCHOOL SNACKS 79-795-56-00-5606 19.77INVOICE TOTAL: 916.88 *112522-E.DHUSE 10/31/22 01 AMAZON-PENS 52-520-56-00-5610 20.2402 AMAZON-LENS WIPES, BRIGHT 01-410-56-00-5620 281.9303 BEANIES, EARBUDS ** COMMENT **04 AMAZON-LENS WIPES, BRIGHT 51-510-56-00-5620 281.9205 BEANIES, EARBUDS ** COMMENT **06 AMAZON-LENS WIPES, BRIGHT 52-520-56-00-5620 281.9307 BEANIES, EARBUDS ** COMMENT **INVOICE TOTAL: 866.02 *112522-E.HERNANDEZ 10/31/22 01 MENARDS#092822-GLOVES 79-790-56-00-5600 19.9902 MENARDS#100622-SHOVEL, RAKE 79-790-56-00-5630 61.9703 HOME DEPO#72589-KEY TAGS 79-790-56-00-5620 11.96INVOICE TOTAL: 93.92 *112522-E.WILLRETT 10/31/22 01 ELEMENT FOUR-OCT 2022 CLOUD 01-640-54-00-5450 621.2302 CONNECT OFFSITE BACKUPS ** COMMENT **03 PARAGON-CYBERPOWER SMART APP 01-640-54-00-5450 6,433.8404 SINEWAVE ** COMMENT **05 PHYSICIANS CARE-DRUG SCREEN 01-110-54-00-5462 47.0006 PHYSICIANS CARE-DRUG SCREEN 82-820-54-00-5462 47.0007 PHYSICIANS CARE-DRUG SCREENS 01-410-54-00-5462 122.0008 PHYSICIANS CARE-DRUG SCREEN 52-520-54-00-5462 98.0009 PHYSICIANS CARE-DRUG SCREEN 79-795-54-00-5462 94.0010 PHYSICIANS CARE-DRUG SCREEN 79-790-54-00-5462 61.00INVOICE TOTAL: 7,524.07 *112522-G,NELSON 10/31/22 01 MENARDS#092922-WATER 01-220-56-00-5620 11.9602 WAREHOUSE-COPY PAPER 01-220-56-00-5610 167.9703 WAREHOUSE-KLEENEX,HIGHLIGHTERS 01-220-56-00-5610 106.7404 WAREHOUSE-PAPER,SHEET 01-220-56-00-5610 25.6505 PROTECTORS ** COMMENT **INVOICE TOTAL: 312.32 *112522-G.JOHNSON 10/31/22 01 AMAZON-INK CARTRIDGE 51-510-56-00-5620 26.9402 MENARDS#101022-TAPE, MARKING 51-510-56-00-5665 111.2603 PAINT ** COMMENT **04 MENARDS#092822-PVC HARDHAT 51-510-56-00-5620 0.69INVOICE TOTAL: 138.89 *112522-G.STEFFENS 10/31/22 01 FLEET PRIDE-RETURNED MUD FLAP 52-520-56-00-5628 -17.4902 MENARDS#101322-HOSE BARB 52-520-56-00-5620 4.29Page 7 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 5TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-G.STEFFENS 10/31/22 03 MENARDS#101322-CAB REPELLENT 52-520-56-00-5613 77.9404 MENARDS#101922-PRY BAR, NUTS, 52-520-56-00-5630 45.5505 TOOL BAG ** COMMENT **06 MENARDS#102422-LAUNDRY SOAP, 52-520-56-00-5620 172.2407 DIESEL EXHAUST FLUID, ** COMMENT **08 LUBRICANT, SOAP, STEEL SOLID ** COMMENT **09 SQUARE ** COMMENT **10 NAPA#325252-FILTER, GREESE GUN 52-520-56-00-5628 118.5711 NAPA#325541-WIPER BLADE 52-520-56-00-5628 34.2012 GJOVIK#83534-FRONT BRAKES 52-520-56-00-5628 331.2913 NAPA#325940-PLEX GREESE, LUBE 52-520-56-00-5613 147.5014 BELLE TIRE#39882147-TIRE, 52-520-54-00-5490 135.0015 ALIGNMENT ** COMMENT **INVOICE TOTAL: 1,049.09 *112522-J.BEHLAND 10/31/22 01 AMAZON-WIRELESS MOUSE, 01-110-56-00-5610 51.4602 CARDSTOCK ** COMMENT **03 TRIBUNE-2022 HTD ADS 79-795-56-00-5602 700.0004 TRIBUNE-PW FACILITY PURCHASE 01-110-54-00-5426 5,712.0005 NOTICE ** COMMENT **06 TRIBUNE-GRAHAM C STORES 90-183-00-00-0011 398.3007 CLASSIFIED LISTING ** COMMENT **08 TRIBUNE-YORKVILLE SELF STORAGE 90-189-00-00-0011 242.8609 CLASSIFIED LISTING ** COMMENT **10 AMAZON-PENS 01-110-56-00-5610 15.3611 AMAZON-DRY ERASE BOARD, DESK 01-110-56-00-5610 26.8112 CALENDAR ** COMMENT **13 NAGARA-ANNUAL MEMBERSHIP FEE 01-110-54-00-5460 225.0014 SHAW MEDIA-MAINTENANCE WORKER 51-510-54-00-5462 742.5615 I JOB POSTING ** COMMENT **16 SHAW MEDIA-2022 HTD AD 79-795-56-00-5602 1,583.3217 TRIBUNE-PW FACILITY PURCHASE 01-110-54-00-5426 5,712.0018 NOTICE ** COMMENT **19 TRIBUNE-2022 SANITARY SEWER 52-520-54-00-5462 184.5820 LINING BID POSTING ** COMMENT **21 TRIBUNE-RESTORE CHURCH PUBLIC 90-121-00-00-0011 948.9222 HEARING NOTICE ** COMMENT **23 TRIBUNE-CORNEILS INTERCEPTOR 52-520-54-00-5462 162.7224 SEWER BID POSTING ** COMMENT **INVOICE TOTAL: 16,705.89 *112522-J.ENGBERG 10/31/22 01 AMAZON-PLOTTER PAPER 01-220-56-00-5620 59.3802 ADOBE-MONTHLY CREATIVE CLOUD 01-220-54-00-5462 54.9903 JEWEL-COOKIES, CHIPS 01-220-54-00-5462 39.96INVOICE TOTAL: 154.33 *Page 8 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 6TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-J.GALAUNER 10/31/22 01 BSN#918713454-BASEBALL 79-795-56-00-5606 180.0002 JERSEYS ** COMMENT **03 AMERICAN LEGION-FALL AND 79-795-56-00-5606 970.0004 SPRING KICKBALL FIELD RENTAL ** COMMENT **05 BSN#918791944-GIRLS BASKETBALL 79-795-56-00-5606 2,491.5006 LEAGUE JEARSEYS ** COMMENT **07 BSN#918814167-GIRLS BASKETBALL 79-795-56-00-5606 1,147.5008 LEAGUE PLAYERS SHIRTS ** COMMENT **09 BSN#918839579-BASKETBALLS 79-795-56-00-5606 744.00INVOICE TOTAL: 5,533.00 *112522-J.JACKSON 10/31/22 01 NAPA#325375-FILTERS 52-520-56-00-5628 60.9402 HOME DEPO#70576-ADAPTER 52-520-56-00-5620 5.98INVOICE TOTAL: 66.92 *112522-J.JENSEN 10/31/22 01 IACP-MEMBERSHIP RENEWAL 01-210-54-00-5460 265.0002 E-Z UP-PORTABLE SHELTER 01-210-56-00-5620 2,666.8603 MIDWAY AIRPORT-IACP 01-210-54-00-5415 75.0004 CONFERENCE PARKING ** COMMENT **05 SHERATON DALLAS-IACP 01-210-54-00-5415 1,879.3606 CONFERENCE LODGING ** COMMENT **07 UNAUTHORIZED CHARGE UNDER 01-000-24-00-2440 2,163.1208 INVESTIGATION ** COMMENT **INVOICE TOTAL: 7,049.34 *112522-J.SLEEZER 10/31/22 01 FLATSOS#25462-2 NEW TIRES 01-410-54-00-5490 1,325.0002 FLATSOS#25463-MOUNT 01-410-54-00-5490 25.0003 MENARDS#093022-AIR DUAL CART 01-410-56-00-5620 68.9604 NAPA#325696-FUEL FILTER 01-410-56-00-5628 15.63INVOICE TOTAL: 1,434.59 *112522-J.WEISS 10/31/22 01 TARGET-SNACKS, C&R SKETCH 82-000-24-00-2480 32.9602 MENARDS#102122-STONES, CANDY 82-000-24-00-2480 88.4703 MENARDS#102122-FABRIC, STONES 82-000-24-00-2480 52.6604 DOLLAR TREE-FRIENDS 82-000-24-00-2480 31.2505 PROGRAMMING SUPPLIES ** COMMENT **INVOICE TOTAL: 205.34 *112522-K.BALOG 10/31/22 01 COMCAST-09/15-10/14 INTERNET 01-640-54-00-5449 1,162.8202 FOR KENCOM ** COMMENT **03 AMAZON-TACTICAL LITTER 01-210-56-00-5600 62.6404 AMAZON-GAS DUSTERS 01-210-56-00-5610 36.9905 AMAZON-PENS, CORRECTION TAPE, 01-210-56-00-5610 217.0706 BATTERIES ** COMMENT **07 COMCAST-10/08-11/07 CABLE 01-210-54-00-5440 21.06Page 9 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 7TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-K.BALOG 10/31/22 08 ACCURINT-AUG 2022 SEARCHES 01-210-54-00-5462 150.0009 SHREDIT-SEPT SHREDDING 01-210-54-00-5462 242.02INVOICE TOTAL: 1,892.60 *112522-K.BARKSDALE 10/31/22 01 JIMMY JOHNS-SANDWICHES 01-220-54-00-5462 89.23INVOICE TOTAL: 89.23 *112522-K.GREGORY 10/31/22 01 DOLLAR TREE-HALLOWEEN COSTUME 79-795-56-00-5606 13.7502 CONTEST SUPPLIES ** COMMENT **03 PAYPAL- HAWAIIAN SHIRTS 79-795-56-00-5606 35.1004 CROWN AWARDS-AMY CESICH PLAQUE 79-795-56-00-5606 112.68INVOICE TOTAL: 161.53 *112522-K.JONES 10/31/22 01 AMAZON-KLEENEX 01-110-56-00-5610 34.0602 AMAZON-CALCULATOR INK 01-110-56-00-5610 7.9903 AMAZON-BANKERS BOXES 01-120-56-00-5610 21.1204 AMAZON-BANKERS BOXES-UB 01-120-56-00-5610 7.1805 AMAZON-BANKERS BOXES-UB 51-510-56-00-5620 10.8206 AMAZON-BANKERS BOXES-UB 52-520-56-00-5620 3.1307 AMAZON-ENVELOPES 01-110-56-00-5610 86.88INVOICE TOTAL: 171.18 *112522-M.CARYLE 10/31/22 01 EVENTBRITE-DRONE LICENSE EXAM 01-210-54-00-5412 1,034.9002 REGISTRATION FOR KETCHMARK, ** COMMENT **03 SHEPHERD, CARUSO, SHAPIAMA AND ** COMMENT **04 SWANSON ** COMMENT **05 STREICHERS-UNIFORM POLOS,PANTS 01-210-56-00-5600 286.0006 AND BOOTS ** COMMENT **07 AMAZON-HYDRAULIC WHEEL DOLLY 01-210-56-00-5620 870.1808 AND STORAGE RACK ** COMMENT **09 FBI-LEEDA-MPR REGISTRATION - 01-210-54-00-5412 795.0010 CARLYLE ** COMMENT **11 COMMERCIAL TIRE-8 TIRES 01-210-54-00-5495 957.9212 AXON-TASER INSTRUCTOR 01-210-54-00-5412 375.0013 TRAINING-KUEHLEM ** COMMENT **14 STEVENS#20632-EMBROIDERY 01-210-56-00-5600 66.0015 GALLS-WORK BOOTS 01-210-56-00-5600 153.50INVOICE TOTAL: 4,538.50 *112522-M.DONOVAN 10/31/22 01 TARGET-HOT CHOCOLATE, BUNS 79-795-56-00-5607 26.7902 SAMS-CANDY, CHIPS, HOT DOGS, 79-795-56-00-5607 262.1603 GATORADE ** COMMENT **04 TARGET-HOT CHOCOLATE 79-795-56-00-5607 21.9005 WALGREENS-BASEBALL SPONSORSHIP 79-795-56-00-5606 45.2406 THANK YOU CARDS ** COMMENT **Page 10 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 8TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-M.DONOVAN 10/31/22 07 TARGET-HOT CHOCOLATE, BUNS 79-795-56-00-5607 21.0608 ALDI-WATER 79-795-56-00-5607 9.87INVOICE TOTAL: 387.02 *112522-M.MCGREGORY 10/31/22 01 MENARDS#101722-MORTAR MIX 01-410-56-00-5620 44.9002 MENARDS#100722-OIL DRI, WD-40 01-410-56-00-5620 64.6503 SMART STRAW ** COMMENT **INVOICE TOTAL: 109.55 *112522-M.SENG 10/31/22 01 ACE#54007-SCREWS 01-410-56-00-5620 6.6002 HOME DEPO#91833-BOARDS 01-410-56-00-5620 49.5003 MENARDS#092322-PAINT TRAY, 01-410-56-00-5620 15.8404 ROLLER, POLE ** COMMENT **05 NAPA#325958-BRAKE CONTROLLER 01-410-56-00-5628 116.6506 NAPA#325299-FILTERS 01-410-56-00-5628 169.0507 NAPA#324865-FILTERS 01-410-56-00-5628 162.2308 NAPA#324700-STRATER FLUID 01-410-56-00-5628 12.1209 NAPA#324449-FILTERS 01-410-56-00-5628 1,478.3510 FLATSOS#25256-USED TIRE 01-410-56-00-5628 25.00INVOICE TOTAL: 2,035.34 *112522-P.MCMAHON 10/31/22 01 AMAZON-SAFETY CABINET 01-210-56-00-5620 793.00INVOICE TOTAL: 793.00 *112522-P.RATOS 10/31/22 01 AMAZON-BINOCULARS 01-220-56-00-5620 53.4902 AMAZON-GLOVES 01-210-56-00-5620 48.7903 AMAZON-GLOVES 01-210-56-00-5620 55.5804 RED WING-SAFETY 01-210-56-00-5620 259.9905 BOOTS-PETRAGALLO ** COMMENT **06 RED WING-SAFETY BOOTS-HASTINGS 01-210-56-00-5620 209.9907 RED WING-SAFETY BOOTS-RATOS 01-210-56-00-5620 243.5508 HOME DEPO#93093-RECEPTICLE 01-210-56-00-5620 20.9709 TESTER ** COMMENT **10 ICC-PROPERTY MAINTENANCE AND 01-220-54-00-5412 79.0011 HOUSING INSPECTOR STUDY GUIDE ** COMMENT **12 ICC-PROPERTY MAINTENANCE AND 01-220-54-00-5412 241.0013 HOUSING INSPECTOR EXAM ** COMMENT **14 REGISTRATION-PETRAGALLO ** COMMENT **15 MENARDS#102122-WATER, SOAP 01-220-56-00-5620 36.3216 RED WING-SAFETY BOOTS-CREADEUR 01-220-56-00-5620 239.9917 AMAZON-BANK DEPOSIT BAG 01-220-56-00-5620 14.99INVOICE TOTAL: 1,503.66 *112522-P.SCODRO 10/31/22 01 MEARDS#102022-BITS, BIT HOLDER 51-510-56-00-5630 5.6702 MEARDS#101722-SCREWS, 51-510-56-00-5620 63.50Page 11 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 9TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-P.SCODRO 10/31/22 03 ANCHORS, CALE TIES, BLEACH ** COMMENT **04 MEARDS#102522-MARKERS, DUCT 51-510-56-00-5620 17.3305 SEALING COMPOUND ** COMMENT **06 NAPA#325059-OIL FILTER 51-510-56-00-5628 7.2807 GRAINGER-BUCKET TOOL ORGANIZER 51-510-56-00-5620 34.8708 GJOVIK#83562-MIRROR 51-510-56-00-5628 104.0909 AMAZON-LEAD PAINT TEST KIT 51-510-56-00-5620 38.8010 AMAZON-HUSKY BUCKET JOCKEY 51-510-56-00-5620 15.73INVOICE TOTAL: 287.27 *112522-R.CONARD 10/31/22 01 MENARDS#101922-FUNNEL, TARP 51-510-56-00-5620 21.5202 STRAPS, UTILITY HANGER ** COMMENT **03 MENARDS#101022-PLYMETAL TEKS, 51-510-56-00-5620 16.7604 SPRAYPAINT ** COMMENT **05 MENARDS#100522-TREAD TEK 51-510-56-00-5620 3.9906 MENARDS#100422-SPRAY PAINT 51-510-56-00-5620 6.9807 MENARDS#092922-FRAMES, MASKS, 51-510-56-00-5620 284.9408 STEEL POLES, HAND SANITIZER, ** COMMENT **09 PLASTIC TRAYS, TOOL BOXES, ** COMMENT **10 ROLLONG BASE FOR TOOL BOX ** COMMENT **11 MENARDS#092922-SPRAY PAINT 51-510-56-00-5620 6.9812 HOME DEPO#37326-TOOLBOX,SCREWS 51-510-56-00-5638 110.2813 NAPA#325403-PINSTRIPE REMOVER 51-510-56-00-5628 17.3114 AMAZON-SAFETY JACKET 51-510-56-00-5600 87.9515 NAPA#325955-CHUCK, COUPLER 51-510-56-00-5628 24.9816 AMAZON-PIPE CUTTER WHEEL 51-510-56-00-5630 12.3917 AMAZON-DEBURRING TOOL 51-510-56-00-5630 34.9518 AMAZON-REPLACEMENT CUTTER 51-510-56-00-5630 47.0219 WHEELS ** COMMENT **INVOICE TOTAL: 676.05 *112522-R.FREDRICKSON 10/31/22 01 COMCAST-09/12-10/11 CABLE 01-110-54-00-5440 21.0602 AT 800 GAME FARM RD ** COMMENT **03 COMCAST-10/13-11/12 INTERNET 51-510-54-00-5440 111.8504 AT 610 TOWER PLANT ** COMMENT **05 IGFOA-2022 DEBT INSTITUTE 01-120-54-00-5412 125.0006 REGISTRATION ** COMMENT **07 COMCAST-09/15-10/14 INTERNET 79-795-54-00-5440 193.6108 AND CABLE AT 102 E VAN EMMON ** COMMENT **09 COMCAST-09/24-10/23 INTERNET 79-795-54-00-5440 65.0810 AT 201 W HYDRAULIC ** COMMENT **11 COMCAST-09/24-10/23 INTERNET 79-790-54-00-5440 86.7712 AT 201 W HYDRAULIC ** COMMENT **13 COMCAST-09/24-10/23 INTERNET 01-110-54-00-5440 64.4514 AT 800 GAME FARM RD ** COMMENT **Page 12 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 10TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-R.FREDRICKSON 10/31/22 15 COMCAST-09/24-10/23 INTERNET 01-220-54-00-5440 75.1916 AT 800 GAME FARM RD ** COMMENT **17 COMCAST-09/24-10/23 INTERNET 01-120-54-00-5440 42.9718 AT 800 GAME FARM RD ** COMMENT **19 COMCAST-09/24-10/23 INTERNET 01-210-54-00-5440 279.2920 AT 800 GAME FARM RD ** COMMENT **21 COMCAST-09/29-10/28 INTERNET, 79-790-54-00-5440 233.9322 CABLE & PHONE AT 185 WOLF ST ** COMMENT **23 COMCAST-09/30-10/29 INTERNET 52-520-54-00-5440 47.3724 AT 610 TOWER ** COMMENT **25 COMCAST-09/30-10/29 INTERNET 01-410-54-00-5440 94.7426 AT 610 TOWER ** COMMENT **27 COMCAST-09/30-10/29 INTERNET 51-510-54-00-5440 94.7428 AT 610 TOWER ** COMMENT **29 I-PASS-TRANSPONDER REFILL 01-000-14-00-1415 20.0030 COMCAST-10/01-10/31 INTERNET 01-410-54-00-5440 67.4331 AT 610 TOWER OFC ** COMMENT **32 COMCAST-10/01-10/31 INTERNET 51-510-54-00-5440 48.1633 AT 610 TOWER OFC ** COMMENT **34 COMCAST-10/01-10/31 INTERNET 52-520-54-00-5440 19.2635 AT 610 TOWER OFC ** COMMENT **36 NEWTEK-10/11-11/11 WEB HOSTING 01-640-54-00-5450 17.21INVOICE TOTAL: 1,708.11 *112522-R.HORNER 10/31/22 01 MENARDS092922-PVC ADAPTERS, 79-790-56-00-5640 11.0102 ADAPTERS ** COMMENT **03 MENARDS#092922-PVC, COUPLING 79-790-56-00-5640 11.7804 MENARDS#092922-BUSHING, 79-790-56-00-5640 77.1705 D-RING, ELBOWS, PVC PIPE, ** COMMENT **06 ANTIFREEZE ** COMMENT **07 MENARDS#100322-PLEX ELBOW 79-790-56-00-5640 3.9908 MENARDS#100322-COUPLING, 79-790-56-00-5640 92.2809 BUSHING, ADAPTERS, PLUGS, TUBE ** COMMENT **10 MENARDS#100322-RETURNED PLUGS 79-790-56-00-5640 -31.8011 MENARDS#100422-COUPLING 79-790-56-00-5640 1.3212 MENARDS#101022-THREADLOCKER 79-790-56-00-5640 20.9713 NAPA#324893-GEAR OIL, 79-790-56-00-5640 53.4214 THREADLOCKER ** COMMENT **15 MENARDS#102422-LED BULBS, 79-790-56-00-5640 217.3016 SANDPAPER, WASHERS ** COMMENT **17 MCCANN-COUPLER, ROLLERS, BOLTS 79-790-56-00-5640 195.6218 NUTS ** COMMENT **19 MENARDS#100722-THREADLOCKER 79-790-56-00-5640 20.97INVOICE TOTAL: 674.03 *112522-R.MIKOLASEK 10/31/22 01 AMAZON-BATTERIES 01-210-56-00-5610 21.38Page 13 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 11TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-R.MIKOLASEK 10/31/22 02 IACP-MEMBERSHIP RENEWAL 01-210-54-00-5460 115.0003 IL FIRE AND POLICE-2022 FALL 01-210-54-00-5411 475.0004 SEMINAR REGISTRATION ** COMMENT **INVOICE TOTAL: 611.38 *112522-R.WOOLSEY 10/31/22 01 ARAMARK#6100055322-MATS 52-520-56-00-5695 65.7402 AMPERAGE#1325495-WIRE NUTS 23-230-56-00-5642 5.4003 AMPERAGE#1325431-FUSES 23-230-56-00-5642 85.1004 AMPERAGE#1329345-STARTER 23-230-56-00-5642 119.3005 AMPERAGE#1326207-VINYL TAPE 23-230-56-00-5642 13.2006 AMPERAGE#1328614-REPL GLASS 52-520-56-00-5620 350.0007 BEACON NEWS-RENEWAL THROUGH 01-110-54-00-5460 22.8008 10/29 ** COMMENT **09 GJOVIK#414006-TRANS REPAIR 01-410-54-00-5490 320.0010 GJOVIK#519919-POWER STEERING 01-410-54-00-5490 642.5711 AND TRANS FLUID LEAK REPAIR ** COMMENT **12 GJOVIK#416584-INSTALLED NEW 01-410-54-00-5490 2,746.5713 FICM ENGINE ** COMMENT **14 GJOVIK#421506-REPAIR TRANS 01-410-54-00-5490 1,584.3715 FLUID LEAK, CLEANED BATTERY ** COMMENT **16 TERMINALS, REPLACE WIPER ** COMMENT **17 SWITCH ** COMMENT **18 GJOVIK#406734-TRANS REPAIR 01-410-54-00-5490 396.5019 ARAMARK#6100058284-MATS 01-410-54-00-5485 65.7420 ARNESON#208702-SEPT 2022 DSL 01-410-56-00-5695 229.2621 ARNESON#208702-SEPT 2022 DSL 51-510-56-00-5695 229.2722 ARNESON#208702-SEPT 2022 DSL 52-520-56-00-5695 229.2723 ARNESON#208703-SEPT 2022 GAS 01-410-56-00-5695 350.3024 ARNESON#208703-SEPT 2022 GAS 51-510-56-00-5695 350.3025 ARNESON#208703-SEPT 2022 GAS 52-520-56-00-5695 350.3026 MENARDS#41318-CASTERS RETURN 01-410-56-00-5620 -5.9927 MENARDS#35361-CABLE TIES 51-510-56-00-5620 13.9928 MENARDS#41761-ROUND UP 24-216-56-00-5656 29.9729 MENARDS#35282-BULBS, BRACE 24-216-56-00-5656 8.5130 MENARDS#44901-BULBS 24-216-56-00-5656 10.9931 MENARDS#48748-PLUNGER, LUBE 51-510-56-00-5638 34.4632 MENARDS#35363-WATER 51-510-56-00-5638 29.2033 MENARDS#44546-TOWELS, BRUSH, 51-510-56-00-5640 69.9634 PAINT LINERS, PAIL, PAINT ** COMMENT **35 MENARDS#44445-SUMP PUMP 51-510-56-00-5640 164.9936 MENARDS#44453-PRIMER, CEMENT 51-510-56-00-5620 18.8237 MENARDS#33035-VALVE 01-410-56-00-5620 8.4138 MENARDS#44532-CONTRACTOR BAGS, 52-520-56-00-5620 41.9239 SANITIZER ** COMMENT **40 MENARDS#35274-TOOL BAG,ANCHORS 52-520-56-00-5620 13.97Page 14 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 12TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-R.WOOLSEY 10/31/22 41 MENARDS#51381-SPOUT 52-520-56-00-5620 17.9842 MENARDS#41342-BATTERIES 52-520-56-00-5620 17.4443 POLLARD WATER-LOCATOR 51-510-56-00-5630 780.2544 WELDSTAR-CYLINDER RENTAL 01-410-54-00-5485 46.5045 ARNESON#210583-SEPT 2022 GAS 01-410-56-00-5695 127.0546 ARNESON#210583-SEPT 2022 GAS 51-510-56-00-5695 127.0447 ARNESON#210583-SEPT 2022 GAS 52-520-56-00-5695 127.0448 ARNESON#210582-SEPT 2022 DSL 01-410-56-00-5695 97.6749 ARNESON#210582-SEPT 2022 DSL 51-510-56-00-5695 97.6650 ARNESON#210582-SEPT 2022 DSL 52-520-56-00-5695 97.6651 ARNESON#210646-SEPT 2022 DSL 01-410-56-00-5695 162.7052 ARNESON#210646-SEPT 2022 DSL 51-510-56-00-5695 162.7053 ARNESON#210646-SEPT 2022 DSL 52-520-56-00-5695 162.7054 ARNESON#210648-SEPT 2022 GAS 01-410-56-00-5695 317.4055 ARNESON#210648-SEPT 2022 GAS 51-510-56-00-5695 317.4056 ARNESON#210648-SEPT 2022 GAS 52-520-56-00-5695 317.4057 MENARDS#44574-SEAT CONSOLE 51-510-56-00-5620 15.9558 FOX RIDGE STONE#6687-GRAVEL 51-510-54-00-5462 390.0059 AMPERAGE#1335092-BALLAST KIT 23-230-56-00-5642 96.6060 AMPERAGE#1333586-BALLAST KIT 52-520-56-00-5613 116.8061 ARNESON#211828-SEPT 2022 DSL 01-410-56-00-5695 243.3062 ARNESON#211828-SEPT 2022 DSL 51-510-56-00-5695 243.3063 ARNESON#211828-SEPT 2022 DSL 52-520-56-00-5695 243.3164 ARNESON#211827-SEPT 2022 GAS 01-410-56-00-5695 362.5565 ARNESON#211827-SEPT 2022 GAS 51-510-56-00-5695 362.5666 ARNESON#211827-SEPT 2022 GAS 52-520-56-00-5695 362.5567 SHAW-KC RECORD 13WK RENEWAL 01-110-54-00-5460 13.0068 OSWEGO PRINT-ENVELOPES 01-110-56-00-5610 185.0069 AMPERAGE#1335429-BALLAST KIT, 23-230-56-00-5642 406.1470 BULBS ** COMMENT **71 AMPERAGE#1335770-TRAFFIC SGNL 01-410-54-00-5435 130.8072 AMPERAGE#1335773-SPLICE KITS 23-230-56-00-5642 255.5573 AQUAFIX-VITASTIM GREASE 52-520-56-00-5613 1,066.8474 GJOVIK#420065-TRANS REPAIR 01-410-54-00-5490 1,984.6675 CINTAS-ANNUAL INSPECTION AT 51-510-54-00-5445 1,048.4576 610 TOWER ** COMMENT **77 CINTAS-ANNUAL INSPECTION AT 51-510-54-00-5445 1,194.7978 2224 TREMONT ** COMMENT **79 CINTAS-ANNUAL INSPECTION AT 51-510-54-00-5445 921.9580 3299 LEHMAN CR ** COMMENT **81 ARNESON#211829-SEPT 2022 GAS 79-790-56-00-5695 1,372.8882 ARNESON#207996-AUG 2022 DIESEL 79-790-56-00-5695 293.1583 ARNESON#207995-AUG 2022 GAS 79-790-56-00-5695 1,253.8584 ARNESON#212843-OCT 2022 GAS 79-790-56-00-5695 707.6085 ARNESON#210462-OCT 2022 GAS 79-790-56-00-5695 1,026.81Page 15 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 13TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-R.WOOLSEY 10/31/22 86 ARNESON#210463-OCT 2022 DIESEL 79-790-56-00-5695 513.50INVOICE TOTAL: 26,383.67 *112522-S,SLEEZER 10/31/22 01 MEARDS#100522-PLUG,TOOL SET 79-790-56-00-5630 32.4702 MENARDS#100622-PLUGS 79-790-56-00-5640 19.8403 AHW-PLUGS 79-790-56-00-5640 17.6904 RUSSO-HEDGE TRIMMER 79-790-56-00-5630 255.0005 SHERWIN WILLIAMS-PAINT 79-790-56-00-5640 54.9506 GROUND EFFECT#477411-000-IRR 79-790-56-00-5620 233.5007 STEP ** COMMENT **INVOICE TOTAL: 613.45 *112522-S.AUGUSTINE 10/31/22 01 AMAZON-INK CARTRIDGES 82-820-56-00-5610 132.8702 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 179.4203 MENARDS#53291-CLEANERS 82-820-56-00-5621 30.7304 QUILL-PAPER TOWELS, TOILET 82-820-56-00-5621 475.6705 PAPER, SOAP, GARBAGE BAGS, ** COMMENT **06 WINDEX, ** COMMENT **07 QUILL-GARBAGE BAGS 82-820-56-00-5621 52.6908 AMAZON-THERMAL PAPER 82-820-56-00-5610 62.9909 BOOK PAGE-ANNUAL RENEWAL 82-000-24-00-2480 411.5010 AMAZON-FACE MASKS 82-820-56-00-5610 9.5911 AMAZON-PUZZELS, PAINTER'S 82-000-24-00-2480 94.5612 TAPE, BLOCKS, CRAFT KIT ** COMMENT **13 AMAZON-BOOKS 82-000-24-00-2480 45.9814 AMAZON-BOOK 82-000-24-00-2480 14.4915 AMAZON-LAMINATING POUCHES 82-820-56-00-5610 35.0016 AMAZON-ENVELOPES, SLAP 82-820-56-00-5610 35.9817 BRACELETS ** COMMENT **18 YORKVILLLE POST-STAMPS 82-820-54-00-5452 120.00INVOICE TOTAL: 1,701.47 *112522-S.IWANSKI 10/31/22 01 VISTA PRINT-BUSINESS CARDS 82-820-56-00-5610 26.9902 YORKVILLE POST-POSTAGE 82-820-54-00-5452 22.44INVOICE TOTAL: 49.43 *112522-S.RAASCH 10/31/22 01 FSGI-BULBS 24-216-54-00-5446 309.8302 DROPBOX-ANNUAL PLAN RENEWAL 24-216-54-00-5446 540.00INVOICE TOTAL: 849.83 *112522-S.REDMON 10/31/22 01 RURAL KING-ZIPTIES, STRAW 79-795-56-00-5606 51.9302 RUNCO#882325-SANITIZER,TOWELS 79-795-56-00-5640 118.1803 BSN#918433296-BALL LOCKER 79-795-56-00-5606 222.0004 AT&T-09/24-10/23 INTERNET FOR 79-795-54-00-5440 89.0005 TOWN SQUARE PARK SIGN ** COMMENT **Page 16 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 14TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-S.REDMON 10/31/22 06 HEARTSMART-SOCCER SHED AED 79-795-56-00-5606 196.9107 PLUG N PAY-SEPT 2022 FEES 79-795-54-00-5462 30.0008 SMITHEREEN-AUG 2022 PC SERVICE 79-795-54-00-5495 74.0009 SMITHEREEN-SEP 2022 PC SERVICE 79-790-54-00-5495 97.0010 STEVENS-STAFF SHIRT-NILES 79-795-56-00-5606 20.0011 STEVENS-STAFF SHIRT-GREGORY 79-795-56-00-5606 20.0012 STEVENS-STAFF POLOS-GREGORY 79-795-56-00-5606 50.0013 STEVENS-STAFF HOODIE-GREGORY 79-795-56-00-5606 52.0014 STEVENS-STAFF JACKET-GREGORY 79-795-56-00-5606 43.9515 STEVENS-STAFF POLO-EVERDEN 79-795-56-00-5606 27.0016 FIRST PLACE#332426-SKID STEER 79-790-54-00-5485 494.5517 ARNESON#210584-SEPT 2022 GAS 79-790-56-00-5695 799.7218 ARNESON#208704-SEPT 2022 GAS 79-790-56-00-5695 1,050.9019 ARNESON#208705-SEPT 2022 DSL 79-790-56-00-5695 207.5120 ARNESON#207995-AUG 2022 GAS 79-790-56-00-5695 1,253.8521 ARNESON#210650-SEPT 2022 GAS 79-790-56-00-5695 518.5522 ARNESON#210649-SEPT 2022 DSL 79-790-56-00-5695 200.5523 ARNESON#210649-SEPT 2022 DSL 79-790-56-00-5695 200.5524 AMAZON-LABEL MAKER 79-795-56-00-5610 87.0025 RUNCO-ENVELOPES 79-795-56-00-5610 71.6426 RUNCO-TOILET PAPER 79-795-56-00-5607 55.4227 ARNESON#207996-AUG 2022 DIESEL 79-790-56-00-5695 293.1528 AMPERAGE#1329307-INLET RECPT 79-790-56-00-5640 449.7429 AMPERAGE#1323040-BALLAST KIT, 79-790-56-00-5640 283.1730 LAMPS ** COMMENT **31 ILIPRA-PROFESSIONAL 79-795-54-00-5412 850.0032 DEVELOPEMENT SCHOOL-REMUS ** COMMENT **33 SEALMASTER-ACRYLIC PATCH 79-790-56-00-5640 1,052.0034 BINDERS, SAND ** COMMENT **35 JOHN DEERE-FIXED PALLET FORK 79-790-56-00-5630 1,248.8636 MENARDS#5200-BULBS, BOARDS, 79-790-56-00-5640 257.1737 TAPE ** COMMENT **38 MENARDS#9871-HINGES 79-790-56-00-5640 54.5339 MENARDS#9656-LATCHES, STUDS, 79-790-56-00-5640 115.0640 PAINT ** COMMENT **41 MENARDS#5329-REDUCERS, RODS, 79-790-56-00-5640 38.8642 CONNECTORS, NIPPLES ** COMMENT **43 MENARDS#5820-ELECTRICAL TAPE, 79-790-56-00-5640 42.9244 GFCI COVERS, NUTS ** COMMENT **45 MENARDS#5416-BOARDS, ROLLER, 79-790-56-00-5620 191.7346 VINYL TUBING, SCREWS, BRAKE ** COMMENT **47 FLUID, FLAP DISCS, PAINT, ** COMMENT **48 BRUSHES ** COMMENT **49 MENARDS#9664-DRILL BIT, 79-790-56-00-5640 94.2350 NIPPLES, SWITCHES, COVERS, ** COMMENT **Page 17 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 15TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-S.REDMON 10/31/22 51 ELECTRICAL ENCLOSURE ** COMMENT **52 MENARDS#4862-TRAILER LIGHTS, 79-790-56-00-5640 105.8153 LIGHT KIT, GREASE, INVISIBLE ** COMMENT **54 GLASS SPRAY, PEN LIGHT, ** COMMENT **55 ELECTRICAL TAPE, COLOR SNAPS, ** COMMENT **56 WIPER FLUID ** COMMENT **57 MENARDS#9794-CONCRETE MIX 79-790-56-00-5640 149.7658 SEALMASTER-TENNIS SPORTMASTER 25-225-60-00-6060 422.1859 PATCH BINDER , SAND ** COMMENT **60 SEALMASTER-TENNIS SPORTMASTER 25-225-60-00-6060 2,315.3461 PATCH BINDER , SAND FOR ** COMMENT **62 PICKLEBALL CT ** COMMENT **63 ISTOCK-IMAGE FOR WEBTRAC 79-795-56-00-5606 33.0064 FUN EXPRESS-CARDBOARD STANDUPS 79-795-56-00-5606 199.9665 SHAW TENT-2023 HTD TENT DEP. 79-000-14-00-1400 1,500.0066 MENARDS#1018-TAPE 79-795-56-00-5610 19.9967 MENARDS#101822-OCT 2022 EVENTS 79-795-56-00-5606 181.3268 SUPPLIES ** COMMENT **69 FUN EXPRESS-EGG HUNT BAGS 79-795-56-00-5606 199.9670 AMAZON-ANTIBIOTIC OINTMENT 79-795-56-00-5620 24.7671 ULINE-VERTICAL TRAFFIC PANEL, 79-795-56-00-5620 2,260.6672 TRAFFIC CONES, CARPET MAT, ** COMMENT **73 SPEAKER ** COMMENT **74 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607 332.4575 SUPPLIES ** COMMENT **76 GOLD MEDAL-BEECHER CONCESSION 79-795-56-00-5607 276.5077 SUPPLIES ** COMMENT **78 HOME DEPO-SHED 25-225-60-00-6060 3,299.0079 LO,BARDI COACHING-ICE CREAM 79-795-54-00-5462 147.0080 CLASS INSTRUCTION ** COMMENT **81 ARAMARK#6100037382-MATS 79-795-54-00-5495 39.2482 ARAMARK#6100040234-MATS 79-795-54-00-5495 39.2483 ARAMARK#6100046234-MATS 79-795-54-00-5495 39.2484 ARAMARK#6100048912-MATS 79-795-54-00-5495 39.2485 ARAMARK#6100051772-MATS 79-795-54-00-5495 39.2486 ARAMARK#6100055026-MATS 79-795-54-00-5495 39.2487 ARAMARK#6100057654-MATS 79-795-54-00-5495 39.2488 ARAMARK#6100060469-MATS 79-795-54-00-5495 39.2489 ARAMARK#6100063261-MATS 79-795-54-00-5495 39.2490 ARAMARK#6100066541-MATS 79-795-54-00-5495 39.2491 ARAMARK#6100069366-MATS 79-795-54-00-5495 39.6692 AMAZON-COLD PACKS 79-795-56-00-5620 559.50INVOICE TOTAL: 23,462.88 *112522-S.REMUS 10/31/22 01 FACEBOOK-HTD 2022 ADVERTISING 79-795-56-00-5602 64.91Page 18 of 57
DATE: 11/18/22 UNITED CITY OF YORKVILLE PAGE: 16TIME: 08:03:52 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900126 FNBO FIRST NATIONAL BANK OMAHA 11/25/22112522-S.REMUS 10/31/22 02 RUNNING AWARDS-RUDOLPH RUN 79-795-56-00-5606 1,392.5003 MEDALS ** COMMENT **INVOICE TOTAL: 1,457.41 *112522-T.HOULE 10/31/22 01 MENARDS#092922-CABLE PULLER 79-790-56-00-5630 43.9902 HOME DEPO#95420-CONCRETE MIX 79-790-56-00-5640 36.4003 MENARDS#101222-RAIN SUITS 79-790-56-00-5600 362.6804 MENARDS#101322-GLOVES 79-790-56-00-5620 45.3605 MENARDS#101322-GLOVES 79-790-56-00-5620 635.0406 PROTERO-MOWER HOSE 79-790-56-00-5640 253.2507 CROWD CONTROL-BARRICADES 79-790-56-00-5620 4,730.61INVOICE TOTAL: 6,107.33 *112522-T.MILSCHEWSKI 10/31/22 01 MENARDS#092822-MOTION SENSOR 24-216-56-00-5656 22.8502 MENARDS#100622-SMOKE ALARM, 24-216-56-00-5656 18.1103 BATTERIES ** COMMENT **04 MENARDS#101222-MASKS, STENCIL 24-216-56-00-5656 37.8205 SPRAY PAINT, TAPE ** COMMENT **INVOICE TOTAL: 78.78 *112522-T.SCOTT 10/31/22 01 CENTRAL SOD-SOD 79-790-56-00-5646 232.50INVOICE TOTAL: 232.50 *112522-UCOY 10/31/22 01 MOTOROLA-INSTALLATION OF 25-205-60-00-6070 14,910.0002 SQUAD CAMERA AND EQUIPMENT FOR ** COMMENT **04 3 VEHICLES ** COMMENT **INVOICE TOTAL: 14,910.00 *CHECK TOTAL: 160,278.48TOTAL AMOUNT PAID: 160,278.48Page 19 of 57160,278.48
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537720 AACVB AURORA AREA CONVENTION10/22-HAMPTON 11/21/22 01 OCT 2022 HAMPTON HOTEL TAX 01-640-54-00-5481 5,417.18INVOICE TOTAL: 5,417.18 *10/22-SUPER 11/21/22 01 OCT 2022 SUPER 8 HOTEL TAX 01-640-54-00-5481 1,657.62INVOICE TOTAL: 1,657.62 *CHECK TOTAL: 7,074.80 537721 AKREN NATHAN AKRE111222 11/12/22 01 REFEREE 79-795-54-00-5462 95.00INVOICE TOTAL: 95.00 *CHECK TOTAL: 95.00 537722 AMEHOIST AMERICAN HOIST & MANLIFT, INC22769 10/04/22 01 OCT-DEC 2022 ELEVATOR 24-216-54-00-5446 480.0002 MAINTENANCE AT 651 PRAIRIE ** COMMENT **03 POINTE ** COMMENT **INVOICE TOTAL: 480.00 *22770 10/04/22 01 OCT-DEC 2022 ELEVATOR 24-216-54-00-5446 480.0002 MAINTENANCE AT 800 GAME FARM ** COMMENT **03 RD ** COMMENT **INVOICE TOTAL: 480.00 *22771 10/04/22 01 OCT-DEC 2022 ELEVATOR 24-216-54-00-5446 480.0002 MAINTENANCE AT 102 E VAN EMMON ** COMMENT **INVOICE TOTAL: 480.00 *CHECK TOTAL: 1,440.00 537723 ANDERSEN ANDERSEN PLUMBING & HEATINGPage 20 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537723 ANDERSEN ANDERSEN PLUMBING & HEATING20039195 10/05/22 01 CLEAR MAIN SEWER LINE FROM 24-216-54-00-5446 350.0002 WASHING MACHINE IN PD DEPT ** COMMENT **INVOICE TOTAL: 350.00 *CHECK TOTAL: 350.00D002739 ANTPLACE ANTHONY PLACE YORKVILLE LPJAN 2023 12/13/22 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427 835.0002 ASSISTANCE PROGRAM RENT ** COMMENT **03 REIMBURSEMENT FOR MONTH OF JAN ** COMMENT **04 2023 ** COMMENT **INVOICE TOTAL: 835.00 *DIRECT DEPOSIT TOTAL: 835.00 537724 ASHMOREE EARL ASHMORE100822 10/08/22 01 REFEREE 79-795-54-00-5462 70.00INVOICE TOTAL: 70.00 *CHECK TOTAL: 70.00 537725 BACKFLOW CHICAGO BACKFLOW, INC7641 11/01/22 01 ANNUAL SUBSCRIPTION FEE 51-510-54-00-5460 495.00INVOICE TOTAL: 495.00 *CHECK TOTAL: 495.00 537726 BATTERYS BATTERY SERVICE CORPORATION0092476 10/28/22 01 3 BATTERIES 01-410-56-00-5628 394.80INVOICE TOTAL: 394.80 *CHECK TOTAL: 394.80Page 21 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537727 BEEBED DAVID BEEBE111222 11/12/22 01 REFEREE 79-795-54-00-5462 95.00INVOICE TOTAL: 95.00 *CHECK TOTAL: 95.00 537728 BLUEPEAK BLUE PEAK LOGIC INC2095 10/31/22 01 SKILL MANAGER SOFTWARE ANNUAL 01-210-54-00-5462 520.0002 SUBSCRIPTION RENEWAL ** COMMENT **INVOICE TOTAL: 520.00 *CHECK TOTAL: 520.00 537729 BNYMGLOB THE BANK OF NEW YORK MELLON252-2509067 11/08/22 01 01/06/23-01/05/24 ADMIN FEE 87-870-54-00-5498 535.00INVOICE TOTAL: 535.00 *CHECK TOTAL: 535.00D002740 BROWND DAVID BROWN110722-MLG 11/07/22 01 MILEAGE AND TOLLS TO AND FROM 51-510-54-00-5415 72.5802 IEPA TESTING SITE ** COMMENT **03 IEPA TEST REGISTRATION 51-510-54-00-5412 10.00INVOICE TOTAL: 82.58 *120122 12/01/22 01 NOV 2022 MOBILE EMAIL 51-510-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 127.58 537730 CALLONE PEERLESS NETWORK, INCPage 22 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537730 CALLONE PEERLESS NETWORK, INC572891 11/15/22 01 11/15-12/14 ADMIN LINES 01-110-54-00-5440 1,200.8902 11/15-12/14 POLICE LINES 01-210-54-00-5440 453.1403 11/15-12/14 CITY HALL FIRE 01-210-54-00-5440 1,463.3104 11/15-12/14 CITY HALL FIRE 01-110-54-00-5440 1,463.3105 11/15-12/14 PW LINES 51-510-54-00-5440 4,213.9606 11/15-12/14 SEWER DEPT LINES 52-520-54-00-5440 428.2807 11/15-12/14 RECREATION LINES 79-795-54-00-5440 448.8408 11/15-12/14 TRAFFIC SIGNAL 01-410-54-00-5435 67.4209 MAINTENANCE ** COMMENT **INVOICE TOTAL: 9,739.15 *CHECK TOTAL: 9,739.15 537731 CAMBRIA CAMBRIA SALES COMPANY INC.43218 11/16/22 01 PAPER TOWEL 24-216-54-00-5446 87.42INVOICE TOTAL: 87.42 *43222 11/18/22 01 PAPER TOWEL TOILET TISSUE, 24-216-54-00-5446 606.8802 URINAL SCREENS ** COMMENT **INVOICE TOTAL: 606.88 *CHECK TOTAL: 694.30 537732 CARGILL CARGILL, INC2907666686 11/03/22 01 DEICER SALT 15-155-56-00-5618 6,008.38INVOICE TOTAL: 6,008.38 *2907670363 11/04/22 01 DEICER SALT 15-155-56-00-5618 4,087.34INVOICE TOTAL: 4,087.34 *2907676047 11/07/22 01 DEICER SALT 15-155-56-00-5618 26,111.98INVOICE TOTAL: 26,111.98 *Page 23 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537732 CARGILL CARGILL, INC2907679862 11/08/22 01 DEICER SALT 15-155-56-00-5618 8,028.30INVOICE TOTAL: 8,028.30 *2907683469 11/09/22 01 DEICER SALT 15-155-56-00-5618 3,998.72INVOICE TOTAL: 3,998.72 *CHECK TOTAL: 48,234.72 537733 CIVICPLS CIVIC PLUS241327 11/01/22 01 ANNUAL RENEWAL FEE 01-640-54-00-5450 8,954.67INVOICE TOTAL: 8,954.67 *CHECK TOTAL: 8,954.67 537734 COFFMAN COFFMAN TRUCK SALES41837 11/17/22 01 FRONT END ALIGNMENT 01-410-54-00-5490 4,495.57INVOICE TOTAL: 4,495.57 *CHECK TOTAL: 4,495.57 537735 COMED COMMONWEALTH EDISON0435057364-1122 11/22/22 01 10/24-11/22 RT126 & SCHLHS 23-230-54-00-5482 84.88INVOICE TOTAL: 84.88 *7110074020-1122 11/23/22 01 10/25-11/23 104 E VAN EMMON 01-110-54-00-5480 227.14INVOICE TOTAL: 227.14 *CHECK TOTAL: 312.02D002741 CONARDR RYAN CONARD110722-MLG 11/07/22 01 MILEAGE AND TOLLS TO AND FROM 51-510-54-00-5415 72.58Page 24 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002741 CONARDR RYAN CONARD110722-MLG 11/07/22 02 IEPA TESTING ** COMMENT **03 IEPA TESTING REGISTRATION 51-510-54-00-5412 10.00INVOICE TOTAL: 82.58 *120122 12/01/22 01 NOV 2022 MOBILE EMAIL 51-510-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 127.58 537736 COREMAIN CORE & MAIN LPR789423 10/28/22 01 HANDHELD REPAIR 51-510-56-00-5664 867.17INVOICE TOTAL: 867.17 *R847317 11/07/22 01 METERS AND WIRE 51-510-56-00-5664 12,369.34INVOICE TOTAL: 12,369.34 *R912354 11/09/22 01 METER WIRE 51-510-56-00-5664 200.00INVOICE TOTAL: 200.00 *CHECK TOTAL: 13,436.51 537737 DCONST D. CONSTRUCTION, INC.2100016.4 11/16/22 01 ENGINEERS PAYMENT ESTIMATE 4 23-230-60-00-6012 511,762.1202 FOR MILL RD RECONSTRUCTION ** COMMENT **INVOICE TOTAL: 511,762.12 *CHECK TOTAL: 511,762.12 537738 DCONST D. CONSTRUCTION, INC.2100101.4 11/17/22 01 ENGINEERS PAYMENT ESTIMATE 4 23-230-60-00-6025 101,910.44Page 25 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537738 DCONST D. CONSTRUCTION, INC.2100101.4 11/17/22 02 FOR FOX HILL ROADWAY ** COMMENT **03 IMPROVEMENTS ** COMMENT **INVOICE TOTAL: 101,910.44 *CHECK TOTAL: 101,910.44 537739 DELAGE DLL FINANCIAL SERVICES INC78204893 11/17/22 01 JAN 2023 COPIER LEASE 82-820-54-00-5462 185.00INVOICE TOTAL: 185.00 *CHECK TOTAL: 185.00 537740 DELAGE DLL FINANCIAL SERVICES INC78206674 11/17/22 01 JAN 2023 MANAGED PRNT SERVICES 01-110-54-00-5485 112.3302 JAN 2023 MANAGED PRNT SERVICES 01-120-54-00-5485 37.4403 JAN 2023 MANAGED PRNT SERVICES 01-210-54-00-5485 112.3304 JAN 2023 MANAGED PRNT SERVICES 51-510-54-00-5485 50.1805 JAN 2023 MANAGED PRNT SERVICES 52-520-54-00-5485 12.3606 JAN 2023 MANAGED PRNT SERVICES 01-410-54-00-5485 12.36INVOICE TOTAL: 337.00 *78306341 11/23/22 01 OCT 2022 COPIER LEASE 01-110-54-00-5485 113.4602 OCT 2022 COPIER LEASE 01-120-54-00-5485 75.6403 OCT 2022 COPIER LEASE 01-220-54-00-5485 189.1004 OCT 2022 COPIER LEASE 01-210-54-00-5485 299.1005 OCT 2022 COPIER LEASE 01-410-54-00-5485 44.6706 OCT 2022 COPIER LEASE 79-790-54-00-5485 94.5507 OCT 2022 COPIER LEASE 79-795-54-00-5485 94.5508 OCT 2022 COPIER LEASE 51-510-54-00-5485 44.6709 OCT 2022 COPIER LEASE 52-520-54-00-5485 44.66INVOICE TOTAL: 1,000.40 *CHECK TOTAL: 1,337.40Page 26 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002742 DHUSEE DHUSE, ERIC120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 15.0002 REIMBURSEMENT ** COMMENT **03 NOV 2022 MOBILE EMAIL 51-510-54-00-5440 15.0004 REIMBURSEMENT ** COMMENT **05 NOV 2022 MOBILE EMAIL 52-520-54-00-5440 15.0006 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537741 DIETERG GARY M. DIETER111222 11/12/22 01 REFEREE 79-795-54-00-5462 60.00INVOICE TOTAL: 60.00 *CHECK TOTAL: 60.00 537742 DIRENRGY DIRECT ENERGY BUSINESS1704706-223080050349 11/04/22 01 09/29-10/27 RT34 & BEECHER 23-230-54-00-5482 20.23INVOICE TOTAL: 20.23 *1704707-223250050465 11/21/22 01 10/14-11/14 KENNEDY & RT47 23-230-54-00-5482 414.32INVOICE TOTAL: 414.32 *1704711-223120050376 11/08/22 01 10/06-11/04 KENNEDY & MILLS 23-230-54-00-5482 14.94INVOICE TOTAL: 14.94 *1704712-223260050477 11/22/22 01 10/19-11/17 421 POPLAR 23-230-54-00-5482 1,210.94INVOICE TOTAL: 1,210.94 *1704713-223250050465 11/21/22 01 10/18-11/16 PAVILLION & FOX 23-230-54-00-5482 13.17INVOICE TOTAL: 13.17 *1704715-223260050477 11/22/22 01 10/19-11/17 998 WHITE PLAINS 23-230-54-00-5482 5.78INVOICE TOTAL: 5.78 *Page 27 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537742 DIRENRGY DIRECT ENERGY BUSINESS1704717-223180050420 11/14/22 01 10/11-11/08 RT47 & ROSENWINKLE 23-230-54-00-5482 10.04INVOICE TOTAL: 10.04 *1704718-223110050367 11/07/22 01 10/04-11/02 CANNONBALL & RT34 23-230-54-00-5482 10.51INVOICE TOTAL: 10.51 *1704719-223270050486 11/23/22 01 10/21-11/21 LAESURE & SUNSET 23-230-54-00-5482 112.34INVOICE TOTAL: 112.34 *1704722-223080050349 11/04/22 01 09/29-10/27 2921 BRISTOL RDG 51-510-54-00-5480 1,885.70INVOICE TOTAL: 1,885.70 *1704724-223250050465 11/21/22 01 10/14-11/13 3299 LEHMAN 51-510-54-00-5480 3,199.03INVOICE TOTAL: 3,199.03 *CHECK TOTAL: 6,897.00D002743 DLK DLK, LLC251 11/29/22 01 NOV 2022 ECONOMIC DEVELOPMENT 01-640-54-00-5486 9,620.0002 HOURS ** COMMENT **INVOICE TOTAL: 9,620.00 *DIRECT DEPOSIT TOTAL: 9,620.00 537743 DONOVANM MICHAEL DONOVAN120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00 537744 ECO ECO CLEAN MAINTENANCE INCPage 28 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537744 ECO ECO CLEAN MAINTENANCE INC11082 09/29/22 01 SEPT 2022 OFFICE CLEANING 01-110-54-00-5488 1,005.0002 SEPT 2022 OFFICE CLEANING 01-210-54-00-5488 1,005.0003 SEPT 2022 OFFICE CLEANING 79-795-54-00-5488 525.0004 SEPT 2022 OFFICE CLEANING 79-790-54-00-5488 254.0005 SEPT 2022 OFFICE CLEANING 01-410-54-00-5488 65.0006 SEPT 2022 OFFICE CLEANING 51-510-54-00-5488 65.0007 SEPT 2022 OFFICE CLEANING 52-520-54-00-5488 65.00INVOICE TOTAL: 2,984.00 *11083 09/29/22 01 SEPT 2022 ADDITIONAL CLEANING 01-110-54-00-5488 85.7502 SEPT 2022 ADDITIONAL CLEANING 01-210-54-00-5488 85.7503 SEPT 2022 ADDITIONAL CLEANING 79-795-54-00-5488 105.0004 SEPT 2022 ADDITIONAL CLEANING 79-790-54-00-5488 97.5005 SEPT 2022 ADDITIONAL CLEANING 01-410-54-00-5488 42.5006 SEPT 2022 ADDITIONAL CLEANING 51-510-54-00-5488 42.5007 SEPT 2022 ADDITIONAL CLEANING 52-520-54-00-5488 42.50INVOICE TOTAL: 501.50 *11178 10/28/22 01 OCT 2022 OFFICE CLEANING 01-110-54-00-5488 1,005.0002 OCT 2022 OFFICE CLEANING 01-210-54-00-5488 1,005.0003 OCT 2022 OFFICE CLEANING 79-795-54-00-5488 525.0004 OCT 2022 OFFICE CLEANING 79-790-54-00-5488 254.0005 OCT 2022 OFFICE CLEANING 01-410-54-00-5488 65.0006 OCT 2022 OFFICE CLEANING 51-510-54-00-5488 65.0007 OCT 2022 OFFICE CLEANING 52-520-54-00-5488 65.00INVOICE TOTAL: 2,984.00 *11179 10/28/22 01 OCT 2022 ADDITIONAL CLEANING 01-110-54-00-5488 85.7502 OCT 2022 ADDITIONAL CLEANING 01-210-54-00-5488 85.7503 OCT 2022 ADDITIONAL CLEANING 79-790-54-00-5488 97.5004 OCT 2022 ADDITIONAL CLEANING 79-795-54-00-5488 105.0005 OCT 2022 ADDITIONAL CLEANING 01-410-54-00-5488 42.5006 OCT 2022 ADDITIONAL CLEANING 51-510-54-00-5488 42.5007 OCT 2022 ADDITIONAL CLEANING 52-520-54-00-5488 42.50INVOICE TOTAL: 501.50 *Page 29 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537744 ECO ECO CLEAN MAINTENANCE INC11249 11/28/22 01 NOV 2022 OFFICE CLEANING 01-110-54-00-5488 1,005.0002 NOV 2022 OFFICE CLEANING 01-210-54-00-5488 1,005.0003 NOV 2022 OFFICE CLEANING 79-795-54-00-5488 525.0004 NOV 2022 OFFICE CLEANING 79-790-54-00-5488 135.0005 NOV 2022 OFFICE CLEANING 01-410-54-00-5488 65.0006 NOV 2022 OFFICE CLEANING 52-520-54-00-5488 65.0007 NOV 2022 OFFICE CLEANING 51-510-54-00-5488 65.00INVOICE TOTAL: 2,865.00 *11250 11/28/22 01 NOV 2022 ADDITIONAL CLEANING 01-110-54-00-5488 85.7502 NOV 2022 ADDITIONAL CLEANING 01-210-54-00-5488 85.7503 NOV 2022 ADDITIONAL CLEANING 79-795-54-00-5488 105.0004 NOV 2022 ADDITIONAL CLEANING 79-790-54-00-5488 97.5005 NOV 2022 ADDITIONAL CLEANING 01-410-54-00-5488 42.5006 NOV 2022 ADDITIONAL CLEANING 51-510-54-00-5488 42.5007 NOV 2022 ADDITIONAL CLEANING 52-520-54-00-5488 42.50INVOICE TOTAL: 501.50 *CHECK TOTAL: 10,337.50 537745 EEI ENGINEERING ENTERPRISES, INC.75440 10/27/22 01 BRISTOL RIDGE RESURFACING 23-230-60-00-6032 7,784.90INVOICE TOTAL: 7,784.90 *CHECK TOTAL: 7,784.90 537746 EJEQUIP EJ EQUIPMENTW14083 07/22/22 01 VACUUM BREAKER REPAIR 52-520-56-00-5628 1,687.95INVOICE TOTAL: 1,687.95 *CHECK TOTAL: 1,687.95D002744 EVANST TIM EVANSPage 30 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002744 EVANST TIM EVANS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 22.5002 REIMBURSEMENT ** COMMENT **03 NOV 2022 MOBILE EMAIL 79-795-54-00-5440 22.5004 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537747 FOXVALLE FOX VALLEY TROPHY & AWARDS37102 11/14/22 01 GIRLS BASKETBALL MEDALS 79-795-56-00-5606 437.50INVOICE TOTAL: 437.50 *CHECK TOTAL: 437.50D002745 FREDRICR ROB FREDRICKSON120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-120-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537748 GADDYB BREANA GADDY111922 11/19/22 01 REFEREE 79-795-54-00-5462 90.00INVOICE TOTAL: 90.00 *CHECK TOTAL: 90.00D002746 GALAUNEJ JAKE GALAUNER120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00Page 31 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537749 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-11492 11/11/22 01 KIMBALL HILL I MATTERS 01-640-54-00-5461 5,008.61INVOICE TOTAL: 5,008.61 *H-3181C-11493 11/11/22 01 GENERAL CITY MATTERS 01-640-54-00-5461 44.00INVOICE TOTAL: 44.00 *CHECK TOTAL: 5,052.61 537750 HACH HACH COMPANY13329989 11/09/22 01 CHEMICALS 51-510-56-00-5638 432.10INVOICE TOTAL: 432.10 *13332635 11/10/22 01 PHOSVER 51-510-56-00-5638 49.99INVOICE TOTAL: 49.99 *13336260 11/12/22 01 FERROVER IRON 51-510-56-00-5638 100.40INVOICE TOTAL: 100.40 *CHECK TOTAL: 582.49 537751 HARRIS HARRIS COMPUTER SYSTEMSMSIXT0000291 09/30/22 01 MYGOVHUB FEES - SEPT 2022 01-120-54-00-5462 282.3802 MYGOVHUB FEES - SEPT 2022 51-510-54-00-5462 426.1503 MYGOVHUB FEES - SEPT 2022 52-520-54-00-5462 122.98INVOICE TOTAL: 831.51 *CHECK TOTAL: 831.51D002747 HENNED DURK HENNE120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00Page 32 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002748 HERNANDA ADAM HERNANDEZ120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537752 HERNANDN NOAH HERNANDEZ120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00D002749 HORNERR RYAN HORNER120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002750 HOULEA ANTHONY HOULE120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537753 HUITROND DIEGO HUITRAN100822 10/08/22 01 REFEREE 79-795-54-00-5462 160.00INVOICE TOTAL: 160.00 *CHECK TOTAL: 160.00Page 33 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537754 ILLCO ILLCO, INC.1406858 10/20/22 01 BRUSHES, FUSES, SPRAY 24-216-56-00-5656 39.88INVOICE TOTAL: 39.88 *CHECK TOTAL: 39.88 537755 ILPD4778 ILLINOIS STATE POLICE103122 10/31/22 01 LIQUOR LICENSE BACKGROUND 01-110-54-00-5462 56.5002 CHECKS ** COMMENT **INVOICE TOTAL: 56.50 *CHECK TOTAL: 56.50 537756 ILPD4811 ILLINOIS STATE POLICE103122-4811 10/31/22 01 FINGERPRINTING 82-820-54-00-5462 28.2502 FINGERPRINTING 79-795-54-00-5462 56.50INVOICE TOTAL: 84.75 *CHECK TOTAL: 84.75 537757 ILPHLEBO ILLINOIS PHLEBOTOMY SERVICES1663 11/01/22 01 PHLEBOTOMY SERVICES 01-210-54-00-5462 425.00INVOICE TOTAL: 425.00 *CHECK TOTAL: 425.00 537758 IMPACT IMPACT NETWORKING, LLC2760874 11/02/22 01 OCT 2022 COPY CHARGES 01-110-54-00-5430 139.8902 OCT 2022 COPY CHARGES 01-120-54-00-5430 46.6303 OCT 2022 COPY CHARGES 01-220-54-00-5430 127.3304 OCT 2022 COPY CHARGES 01-210-54-00-5430 72.45Page 34 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537758 IMPACT IMPACT NETWORKING, LLC2760874 11/02/22 05 OCT 2022 COPY CHARGES 01-410-54-00-5462 7.4706 OCT 2022 COPY CHARGES 51-510-54-00-5430 7.4707 OCT 2022 COPY CHARGES 52-520-54-00-5430 7.4708 OCT 2022 COPY CHARGES 79-795-54-00-5462 80.3809 OCT 2022 COPY CHARGES 79-790-54-00-5462 80.34INVOICE TOTAL: 569.43 *2763963 11/04/22 01 08/01-10/31 SHARED PRINT 01-210-54-00-5430 0.6202 SERVICE COPIES ** COMMENT **03 08/01-10/31 SHARED PRINT 01-110-54-00-5430 21.1704 SERVICE COPIES ** COMMENT **05 08/01-10/31 SHARED PRINT 01-120-54-00-5430 32.6006 SERVICE COPIES-FINANCE ** COMMENT **07 08/01-10/31 SHARED PRINT 79-790-54-00-5462 0.4808 SERVICE COPIES ** COMMENT **09 08/01-10/31 SHARED PRINT 01-120-54-00-5430 11.7810 SERVICE COPIES-UB ** COMMENT **11 08/01-10/31 SHARED PRINT 51-510-54-00-5430 15.7812 SERVICE COPIES-UB ** COMMENT **13 08/01-10/31 SHARED PRINT 52-520-54-00-5430 7.3614 SERVICE COPIES-UB ** COMMENT **INVOICE TOTAL: 89.79 *CHECK TOTAL: 659.22 537759 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC156845 10/08/22 01 OCT 2022 PRESCHOOL BUILDING 79-795-54-00-5495 1,192.0002 CLEANING ** COMMENT **INVOICE TOTAL: 1,192.00 *CHECK TOTAL: 1,192.00 537760 IMPERINV IMPERIAL INVESTMENTSPage 35 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537760 IMPERINV IMPERIAL INVESTMENTSSEPT 2022-REBATE 11/07/22 01 SEPT 2022 BUSINESS DIST REBATE 01-000-24-00-2488 4,424.99INVOICE TOTAL: 4,424.99 *CHECK TOTAL: 4,424.99 537761 INGEMUNS INGEMUNSON LAW OFFICES LTD10400 08/01/22 01 JUL 2022 ADMIN HEARINGS 01-210-54-00-5467 450.00INVOICE TOTAL: 450.00 *10506 09/01/22 01 AUG 2022 ADMIN HEARINGS 01-210-54-00-5467 300.00INVOICE TOTAL: 300.00 *CHECK TOTAL: 750.00 537762 IPRF ILLINOIS PUBLIC RISK FUND83490 11/17/22 01 JAN 2023 WORKER COMP INS 01-640-52-00-5231 12,689.2202 JAN 2023 WORKER COMP INS-PR 01-640-52-00-5231 2,581.2903 JAN 2023 WORKER COMP INS 51-510-52-00-5231 1,203.3104 JAN 2023 WORKER COMP INS 52-520-52-00-5231 543.5405 JAN 2023 WORKER COMP INS 82-820-52-00-5231 1,025.64INVOICE TOTAL: 18,043.00 *CHECK TOTAL: 18,043.00D002751 JACKSONJ JAMIE JACKSON120122 12/01/22 01 NOV 2022 MOBILE EMAIL 52-520-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537763 JIMSTRCK JIM'S TRUCK INSPECTION LLCPage 36 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537763 JIMSTRCK JIM'S TRUCK INSPECTION LLC194368 11/16/22 01 TRUCK INSPECTION 01-410-54-00-5490 37.00INVOICE TOTAL: 37.00 *CHECK TOTAL: 37.00D002752 JOHNGEOR GEORGE JOHNSON120122 12/01/22 01 NOV 2022 MOBILE EMAIL 51-510-54-00-5440 22.5002 REIMBURSEMENT ** COMMENT **03 NOV 2022 MOBILE EMAIL 52-520-54-00-5440 22.5004 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537764 JOHNSONG GREGORY JOHNSON101222 10/12/22 01 REFEREE 79-795-54-00-5462 65.00INVOICE TOTAL: 65.00 *CHECK TOTAL: 65.00 537765 JORDONA ALEXANDER JORDON112222-REIMB 11/22/22 01 REIMBURSEMENT FOR TRAINING 01-210-54-00-5415 112.0002 LODGING ** COMMENT **INVOICE TOTAL: 112.00 *CHECK TOTAL: 112.00 537766 KANTORG GARY KANTORNOV 2022 11/16/22 01 NOV 2022 MAGIC CLASS 79-795-54-00-5462 60.00INVOICE TOTAL: 60.00 *CHECK TOTAL: 60.00Page 37 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537767 KCSHERIF KENDALL CO. SHERIFF'S OFFICEDUPAGE-NOV 2022 11/15/22 01 DUPAGE BOND FEE 01-000-24-00-2412 140.0002 REIMBURSEMENTS ** COMMENT **INVOICE TOTAL: 140.00 *KANE-OCT 2022 11/15/22 01 KANE FTA BOND FEE 01-000-24-00-2412 70.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 70.00 *CHECK TOTAL: 210.00 537768 KENDCPA KENDALL COUNTY CHIEFS OF951 11/16/22 01 NOV 2022 MEETING FEE FOR 4 01-210-54-00-5415 68.0002 STAFF ** COMMENT **INVOICE TOTAL: 68.00 *CHECK TOTAL: 68.00 537769 KENDCROS KENDALL CROSSING, LLCAMU REBATE 10-22 11/28/22 01 OCT 2022 AMUSEMENT TAX REBATE 01-640-54-00-5439 1,609.50INVOICE TOTAL: 1,609.50 *BD REBATE 09/22 11/07/22 01 SEPT 2022 BUSINESS DIST REBATE 01-000-24-00-2487 5,825.94INVOICE TOTAL: 5,825.94 *CHECK TOTAL: 7,435.44D002753 KLEEFISG GLENN KLEEFISCH120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00Page 38 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537770 KLUBER KLUBER, INC8241 10/31/22 01 PUBLIC WORKS FACILITY AND 24-216-54-00-5446 2,640.0002 PARK MAINTENANCE STUDY ** COMMENT **INVOICE TOTAL: 2,640.00 *CHECK TOTAL: 2,640.00 537771 KNIGHTS KNIGHTS OF COLUMBUS2022 RR & JJ 11/30/22 01 RUDOLPH RUN 5K & JINGKE JOG 79-795-56-00-5606 500.0002 2022 ** COMMENT **INVOICE TOTAL: 500.00 *CHECK TOTAL: 500.00 537772 KREPKOMP FRED KREPPERT002098 11/19/22 01 RUDOLPH RUN TIMING 79-795-56-00-5606 682.50INVOICE TOTAL: 682.50 *CHECK TOTAL: 682.50 537773 LANEMUCH LANER, MUCHIN, LTD632372 11/01/22 01 2022 GENERAL COUNSELING 01-640-54-00-5456 1,530.00INVOICE TOTAL: 1,530.00 *CHECK TOTAL: 1,530.00 537774 LERMI LERMI1881 10/28/22 01 2023 LERMI MEMBERSHIP RENEWAL 01-210-54-00-5460 40.00INVOICE TOTAL: 40.00 *CHECK TOTAL: 40.00Page 39 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537775 LINDCO LINDCO EQUIPMENT SALES INC221170P 10/28/22 01 GEAR PUMP, COUPLING, RUBBER 01-410-56-00-5628 1,525.7602 SPIDER INSERTS, HYDRAULIC ** COMMENT **03 MOTOR ** COMMENT **INVOICE TOTAL: 1,525.76 *CHECK TOTAL: 1,525.76 537776 MCCUE MC CUE BUILDERS, INC.966 CARLY 11/16/22 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *CHECK TOTAL: 5,000.00 537777 MCGREGOM MATTHEW MCGREGORY120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00 537778 MEADOWSK KEVIN A. MEADOWS111922 11/19/22 01 REFEREE 79-795-54-00-5462 90.00INVOICE TOTAL: 90.00 *CHECK TOTAL: 90.00D002754 MESIROW MESIROW INSURANCE SERVICES INC2132841 11/09/22 01 PUBLIC OFFICIAL BOND RENEWAL 01-120-54-00-5462 500.0002 12/20/22-12/20/23-FREDRICKSON ** COMMENT **INVOICE TOTAL: 500.00 *DIRECT DEPOSIT TOTAL: 500.00Page 40 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537779 METIND METROPOLITAN INDUSTRIES, INC.INV044709 11/15/22 01 MONTHLY METRO CLOUD DATA 52-520-54-00-5444 270.0002 SERVICE FOR LIFT STATIONS ** COMMENT **INVOICE TOTAL: 270.00 *CHECK TOTAL: 270.00 537780 MIDWSALT MIDWEST SALTP464636 11/08/22 01 BULK ROCK SALT 51-510-56-00-5638 3,215.56INVOICE TOTAL: 3,215.56 *P464637 11/08/22 01 BULK ROCK SALT 51-510-56-00-5638 3,431.06INVOICE TOTAL: 3,431.06 *P464780 11/14/22 01 BULK ROCK SALT 51-510-56-00-5638 3,511.10INVOICE TOTAL: 3,511.10 *CHECK TOTAL: 10,157.72D002755 MILSCHET TED MILSCHEWSKI120122 12/01/22 01 NOV 2022 MOBILE EMAIL 24-216-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537781 MOHRR RANDY MOHR111922 11/19/22 01 REFEREE 79-795-54-00-5462 70.00INVOICE TOTAL: 70.00 *CHECK TOTAL: 70.00 537782 NEOPOST QUADIENT FINANCE USA, INCPage 41 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537782 NEOPOST QUADIENT FINANCE USA, INC111422-CITY 11/14/22 01 REFILL POSTAGE MACHINE 01-000-14-00-1410 400.00INVOICE TOTAL: 400.00 *CHECK TOTAL: 400.00 537783 NICOR NICOR GAS15-41-50-1000 6-1022 11/07/22 01 09/30-11/01 804 GAME FARM RD 01-110-54-00-5480 394.52INVOICE TOTAL: 394.52 *16-00--27-3553 4-102 11/10/22 01 10/11-11/10 1301 CAROLYN CT 01-110-54-00-5480 53.92INVOICE TOTAL: 53.92 *31-61-67-2493 1-1022 11/09/22 01 10/10-1/09 276 WINDHAM 01-110-54-00-5480 55.40INVOICE TOTAL: 55.40 *37-35-53-1941 1-1022 11/07/22 01 10/06-11/07 185 WOLF ST 01-110-54-00-5480 244.67INVOICE TOTAL: 244.67 *40-52-64-8356 1-1022 11/07/22 01 10/04-11/03 102 E VAN EMMON 01-110-54-00-5480 373.43INVOICE TOTAL: 373.43 *45-12-25-4081 3-1022 11/10/22 01 10/11-11/09 201 W HYDRAULIC 01-110-54-00-5480 269.48INVOICE TOTAL: 269.48 *46-69-47-6727 1-1022 11/07/22 01 10/06-11/07 1975 N BRIDGE 01-110-54-00-5480 160.42INVOICE TOTAL: 160.42 *61-60-41-1000 9-1022 11/03/22 01 10/03-11/02 610 TOWER 01-110-54-00-5480 288.89INVOICE TOTAL: 288.89 *66-70-44-6942 9-1022 11/07/22 01 10/06-11/07 1908 RAINTREE RD 01-110-54-00-5480 178.49INVOICE TOTAL: 178.49 *80-56-05-1157 0-1022 11/07/22 01 10/06-11/07 2512 ROSEMONT 01-110-54-00-5480 62.50INVOICE TOTAL: 62.50 *Page 42 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537783 NICOR NICOR GAS83-80-00-1000 7-1022 11/03/22 01 10/03-11/02 610 TOWER UNIT B 01-110-54-00-5480 207.68INVOICE TOTAL: 207.68 *CHECK TOTAL: 2,289.40 537784 NORTHERN NORTHERN SAFETY CO., INC.904977097 10/12/22 01 EAR PLUGS, GLOVES, CHAPS 79-790-56-00-5620 908.92INVOICE TOTAL: 908.92 *904978920 10/13/22 01 SAFETY SWEATSHIRTS 79-790-56-00-5620 562.08INVOICE TOTAL: 562.08 *CHECK TOTAL: 1,471.00 537785 OLEARYM MARTIN J. O'LEARY111222 11/12/22 01 REFEREE 79-795-54-00-5462 90.00INVOICE TOTAL: 90.00 *CHECK TOTAL: 90.00 537786 ONEILL O'NEILL GLASS & MIRROR, INC.00239758 08/22/22 01 BEECHER CENTER GLASS REPAIR 24-216-54-00-5446 665.66INVOICE TOTAL: 665.66 *00239759 08/22/22 01 STEPHENS BRIDGE CONCESSION 24-216-54-00-5446 639.9702 STAND TEMPERED GLASS ** COMMENT **INVOICE TOTAL: 639.97 *CHECK TOTAL: 1,305.63 537787 OSWEGO VILLAGE OF OSWEGOPage 43 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537787 OSWEGO VILLAGE OF OSWEGO1999 11/08/22 01 PURCHASING MANAGER SALARY 01-640-54-00-5418 10,248.0502 REIMBURSEMENT FOR 05/01-07/31 ** COMMENT **03 PURCHASING MANAGER SALARY 01-640-54-00-5418 816.8104 REIMBURSEMENT FOR 08/01-10/31 ** COMMENT **05 FACILITIES MANAGER SALARY 24-216-54-00-5432 14,356.2806 REIMBURSEMENT FOR 05/01-07/31 ** COMMENT **07 FACILITIES MANAGER SALARY 24-216-54-00-5432 16,488.7308 REIMBURSEMENT FOR 08/31-10/31 ** COMMENT **09 STATE LOBBYIST CHARGES FOR 01-640-54-00-5462 3,500.0010 MAY-JUL 2022 ** COMMENT **11 STATE LOBBYIST CHARGES FOR 51-510-54-00-5462 3,500.0012 MAY-JUL 2022 ** COMMENT **13 STATE LOBBYIST CHARGES FOR 01-640-54-00-5462 4,666.6714 AUG - NOV 2022 ** COMMENT **15 STATE LOBBYIST CHARGES FOR 51-510-54-00-5462 4,666.6616 AUG - NOV 2022 ** COMMENT **17 FEDERAL LOBBYIST CHARGES FOR 01-640-54-00-5462 4,687.5018 MAY-JUL 2022 ** COMMENT **19 FEDERAL LOBBYIST CHARGES FOR 51-510-54-00-5462 4,687.5020 MAY-JUL 2022 ** COMMENT **21 FEDERAL LOBBYIST CHARGES FOR 01-640-54-00-5462 7,812.5022 AUG-DEC 2022 ** COMMENT **23 FEDERAL LOBBYIST CHARGES FOR 51-510-54-00-5462 7,812.5024 AUG-DEC 2022 ** COMMENT **25 MILEAGE REIMBURSEMENT MAY-JUL 24-216-54-00-5432 168.7326 2022 ** COMMENT **27 MILEAGE REIMBURSEMENT AUG-OCT 24-216-54-00-5432 250.13INVOICE TOTAL: 83,662.06 *CHECK TOTAL: 83,662.06 537788 OTTOSEN OTTOSEN DINOLFO149595 10/31/22 01 MISC ADMIN MATTERS 01-640-54-00-5456 2,442.00INVOICE TOTAL: 2,442.00 *Page 44 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537788 OTTOSEN OTTOSEN DINOLFO150185 10/31/22 01 MATTER INVOLVING THE PURCHASE 24-216-60-00-6042 448.0002 OF LOT 4 YORKVILLE BUSINESS ** COMMENT **03 CENTER ** COMMENT **INVOICE TOTAL: 448.00 *CHECK TOTAL: 2,890.00 537789 PARADISE PARADISE CAR WASH224601 10/31/22 01 OCT 2022 CAR WASHES 79-790-54-00-5495 16.00INVOICE TOTAL: 16.00 *224618 11/01/22 01 OCT 2022 CAR WASHES 01-210-54-00-5495 28.00INVOICE TOTAL: 28.00 *CHECK TOTAL: 44.00D002756 PIAZZA AMY SIMMONS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-120-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537790 PITSTOP PIT STOPPS496669 11/17/22 01 10/21-11/15 PORTOLET SERVICE 79-795-56-00-5620 226.5702 AT RIVERFRONT PARK ** COMMENT **INVOICE TOTAL: 226.57 *PS496670 11/17/22 01 10/21-10/29 PORTOLET SERVICE 79-795-56-00-5620 25.7102 AT FOX HILL PARK WEST ** COMMENT **INVOICE TOTAL: 25.71 *Page 45 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537790 PITSTOP PIT STOPPS496671 11/17/22 01 10/21-10/29 PORTOLET SERVICE 79-795-56-00-5620 25.7102 AT FOX HILL PARK EAST ** COMMENT **INVOICE TOTAL: 25.71 *PS496672 11/17/22 01 10/21-11/15 PORTOLET SERVICE 79-795-56-00-5620 120.0002 AT GRANDE RESERVE ROTARY PARK ** COMMENT **INVOICE TOTAL: 120.00 *PS496673 11/17/22 01 10/21-11/15 PORTOLET SERVICE 79-795-56-00-5620 92.0002 AT RAINTREE PARK B ** COMMENT **INVOICE TOTAL: 92.00 *PS496674 11/17/22 01 10/21-10/25 PORTOLET SERVICE 79-795-56-00-5620 32.8602 AT YORKVILLE MIDDLE SCHOOL ** COMMENT **INVOICE TOTAL: 32.86 *PS496675 11/17/22 01 10/21-10/29 PORTOLET SERVICE 79-795-56-00-5620 25.7102 AT GREEN PARK ** COMMENT **INVOICE TOTAL: 25.71 *PS496676 11/17/22 01 10/21-10/30 PORTOLET SERVICE 79-795-56-00-5620 28.5702 AT RIEMENSCHNEIDER PARK ** COMMENT **INVOICE TOTAL: 28.57 *PS496677 11/17/22 01 10/21-11/15 PORTOLET SERVICE 79-795-56-00-5620 501.4402 AT SOCCER EQUIPMENT SHED ** COMMENT **INVOICE TOTAL: 501.44 *CHECK TOTAL: 1,078.57 537791 PRINTSRC LAMBERT PRINT SOURCE, LLC3071 11/14/22 01 HOLIDAY CELEBRATION SIGNAGE 79-795-56-00-5606 1,628.50INVOICE TOTAL: 1,628.50 *Page 46 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537791 PRINTSRC LAMBERT PRINT SOURCE, LLC3963 10/27/22 01 RUDOLPH RUN AND JINGLE JOG 79-795-56-00-5606 5,848.5002 SHIRTS ** COMMENT **INVOICE TOTAL: 5,848.50 *CHECK TOTAL: 7,477.00 537792 PURCELLJ JOHN PURCELL120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-110-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00 537793 R0001975 RYAN HOMES4819 MILLBROOK 11/09/22 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *CHECK TOTAL: 5,000.00 537794 R0002337 ABBY PROPERTIES3988 SHOEGER 11/16/22 01 REFUND SECURITY GUARANTEE 01-000-24-00-2415 5,000.00INVOICE TOTAL: 5,000.00 *4003 BRADY 11/15/22 01 REFUND SECURITY GUARANTEE 01-000-24-00-2415 2,250.00INVOICE TOTAL: 2,250.00 *CHECK TOTAL: 7,250.00 537795 R0002544 CORK & KEG LIQUORS20221396-SIGN 11/16/22 01 PUBLIC HEARING SIGN REFUND 01-000-42-00-4210 50.00INVOICE TOTAL: 50.00 *CHECK TOTAL: 50.00Page 47 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537796 R0002547 LEE LEGLER CONSTRUCTION &2022-1143-RFND 11/28/22 01 CANCELLED PERMIT REFUND 01-000-42-00-4210 50.00INVOICE TOTAL: 50.00 *CHECK TOTAL: 50.00 537797 R0002548 STEVEN ENDERS112922-RFND 11/29/22 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371 307.0502 BILL FOR ACCT#0103520630-02 ** COMMENT **INVOICE TOTAL: 307.05 *CHECK TOTAL: 307.05D002757 RATOSP PETE RATOS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-220-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002758 REDMONST STEVE REDMON120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537798 RESOMANA RESOURCE MANAGEMENT ASSOCIATES22132 11/15/22 01 POLICE OFFICER ORAL EXAM 01-210-54-00-5411 1,127.18INVOICE TOTAL: 1,127.18 *CHECK TOTAL: 1,127.18Page 48 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537799 RIEHIEMG GRANT RIEHLE-MOELLER111222 11/12/22 01 REFEREE 79-795-54-00-5462 95.00INVOICE TOTAL: 95.00 *111922 11/19/22 01 REFEREE 79-795-54-00-5462 95.00INVOICE TOTAL: 95.00 *CHECK TOTAL: 190.00D002759 ROSBOROS SHAY REMUS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-795-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537800 SANDOVAA ANTONIO SANDOVAL111922 11/19/22 01 REFEREE 79-795-54-00-5462 95.00INVOICE TOTAL: 95.00 *CHECK TOTAL: 95.00D002760 SCHREIBE EMILY J. SCHREIBER120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002761 SCODROP PETER SCODRO120122 12/01/22 01 NOV 2022 MOBILE EMAIL 51-510-54-00-5440 45.00Page 49 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002761 SCODROP PETER SCODRO120122 12/01/22 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002762 SCOTTTR TREVOR SCOTT120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537801 SEBIS SEBIS DIRECT40508 11/05/22 01 OCT 2022 UB BILLING 01-120-54-00-5430 440.6502 OCT 2022 UB BILLING 51-510-54-00-5430 590.3703 OCT 2022 UB BILLING 52-520-54-00-5430 275.4004 OCT 2022 UB BILLING 79-795-54-00-5426 271.04INVOICE TOTAL: 1,577.46 *CHECK TOTAL: 1,577.46D002763 SENGM MATT SENG120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002764 SLEEZERJ JOHN SLEEZER120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.00Page 50 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002764 SLEEZERJ JOHN SLEEZER120122 12/01/22 02 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002765 SLEEZERS SCOTT SLEEZER120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002766 SMITHD DOUG SMITH120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537802 SMITHS SCOTT L SMITH111022-FENCE 11/10/22 01 CONSULTANT ON CONSTRUCTION OF 25-225-60-00-6010 1,500.0002 PICKLEBALL COURT FENCING AT ** COMMENT **03 ROTARY PARK ** COMMENT **INVOICE TOTAL: 1,500.00 *CHECK TOTAL: 1,500.00 537803 SPRTFLD SPORTSFIELDS, INC.2022770 11/16/22 01 BASEBALL INFIELD MIX 79-790-56-00-5646 2,314.14INVOICE TOTAL: 2,314.14 *CHECK TOTAL: 2,314.14Page 51 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D002767 STEFFANG GEORGE A STEFFENS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 52-520-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537804 THERIGHT THE RIGHT STUFF ENTERTAINMENT2023 RVR FEST-DEP 11/28/22 01 2023 RIVERFEST DEPOSIT 79-000-14-00-1400 1,500.00INVOICE TOTAL: 1,500.00 *CHECK TOTAL: 1,500.00D002768 THOMASL LORI THOMAS120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-120-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537805 TRICO TRICO MECHANICAL , INC6999 11/02/22 01 REPLACE BLOW MOTOR AND CONTROL 24-216-54-00-5446 1,527.0002 BOARD FOR PD DEPT ** COMMENT **INVOICE TOTAL: 1,527.00 *CHECK TOTAL: 1,527.00 537806 TROTSKY TROTSKY INVESTIGATIVEYORKVILLE PD 22-03 11/04/22 01 APPLICANT POLYGRAPH EXAM 01-210-54-00-5411 165.00INVOICE TOTAL: 165.00 *CHECK TOTAL: 165.00Page 52 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537807 VALLASB BRYAN VALLES-MATA120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *CHECK TOTAL: 45.00 537808 VIKINGCI VIKING-CIVES MIDWEST, INC101290 10/20/22 01 NEW F350 DUMP TRUCK WITH PLOW 25-215-60-00-6070 65,519.00INVOICE TOTAL: 65,519.00 *CHECK TOTAL: 65,519.00 537809 VIKINGCI VIKING-CIVES MIDWEST, INC101292 10/20/22 01 NEW F350 DUMP TRUCK WITH PLOW 25-215-60-00-6070 65,519.00INVOICE TOTAL: 65,519.00 *CHECK TOTAL: 65,519.00 537810 VITOSH CHRISTINE M. VITOSH2069 11/07/22 01 10/12/22 P&Z MEETING 90-121-00-00-0011 180.00INVOICE TOTAL: 180.00 *2071 11/15/22 01 11/09/22 P&Z MEETING 90-190-00-00-0011 208.00INVOICE TOTAL: 208.00 *CMV 2066 10/31/22 01 OCT 2022 ADMIN HEARINGS 01-210-54-00-5467 625.00INVOICE TOTAL: 625.00 *CMV 2070 11/09/22 01 11/08/22 CC MEETING 01-110-54-00-5462 156.00INVOICE TOTAL: 156.00 *CHECK TOTAL: 1,169.00Page 53 of 57
01-110ADMINISTRATION01-120FINANCE01-210POLICE01-220COMMUNITYDEVELOPMENT01-410STREETSOPERATION01-640ADMINISTRATIVESERVICES01-111FOXHILLSSA01-112SUNFLOWERESTATES15-155MOTORFUELTAX23-216MUNICIPALBUILDING23-230CITY-WIDECAPITAL24-216BUILDING&GROUNDS25-205POLICECAPITAL25-215PUBLICWORKSCAPITAL25-225PARK&RECCAPITAL42-420DEBTSERVICE51-510WATEROPERATIONS52-520SEWEROPERATIONS72-720LANDCASH79-790PARKSDEPARTMENT79-795RECREATIONDEPARTMENT82-820LIBRARYOPERATIONS84-840LIBRARAYCAPITAL87-870COUNTRYSIDETIF88-880DOWNTOWNTIF89-890DOWNTOWNTIFII90-XXXDEVELOPERESCROW950-XXXESCROWDEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537811 WATERSYS WATER SOLUTIONS UNLIMITED, INC108449 11/10/22 01 CHLORINE 51-510-56-00-5638 3,087.32INVOICE TOTAL: 3,087.32 *108568 11/17/22 01 CHLORINE 51-510-56-00-5638 162.00INVOICE TOTAL: 162.00 *CHECK TOTAL: 3,249.32D002769 WEBERR ROBERT WEBER1201222 12/01/22 01 NOV 2022 MOBILE EMAIL 01-410-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002770 WILLRETE ERIN WILLRETT120122 12/01/22 01 NOV 2022 MOBILE EMAIL 01-110-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00D002771 WOLFB BRANDON WOLF120122 12/01/22 01 NOV 2022 MOBILE EMAIL 79-790-54-00-5440 45.0002 REIMBURSEMENT ** COMMENT **INVOICE TOTAL: 45.00 *DIRECT DEPOSIT TOTAL: 45.00 537812 YORKAMER YORKVILLE AMERICAN LEGION2022 FLAGS 11/30/22 01 FLAGS OF VALOR 2022 PAYMENT 79-000-24-00-2470 2,500.00INVOICE TOTAL: 2,500.00 *CHECK TOTAL: 2,500.00Page 54 of 57
01-110 ADMINISTRATION01-120 FINANCE01-210 POLICE01-220 COMMUNITY DEVELOPMENT01-410 STREETS OPERATION01-640 ADMINISTRATIVE SERVICES01-111 FOX HILL SSA01-112 SUNFLOWER ESTATES15-155 MOTOR FUEL TAX23-216 MUNICIPALBUILDING23-230 CITY-WIDE CAPITAL24-216 BUILDING & GROUNDS25-205 POLICE CAPITAL25-215 PUBLIC WORKS CAPITAL25-225 PARK & REC CAPITAL42-420 DEBT SERVICE51-510 WATER OPERATIONS52-520 SEWER OPERATIONS72-720 LAND CASH79-790 PARKS DEPARTMENT79-795 RECREATION DEPARTMENT82-820 LIBRARY OPERATIONS84-840 LIBRARAY CAPITAL87-870 COUNTRYSIDE TIF88-880 DOWNTOWN TIF89-890 DOWNTOWN TIF II90-XXX DEVELOPER ESCROW950-XXX ESCROW DEPOSITDATE: 12/02/22TIME: 09:55:53UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 12/13/2022CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 537813 YORKMOOS YORKVILLE MOOSE FAMILY CENTER111522-RFND 11/15/22 01 RAFFLE FEE REFUND 01-000-42-00-4205 20.00INVOICE TOTAL: 20.00 *CHECK TOTAL: 20.00 537814 YOUNGM MARLYS J. YOUNG102022-AGING 11/06/22 01 10/20/22 AGING WORKSHOP 01-220-54-00-5462 85.0002 MEETING MINUTES ** COMMENT **INVOICE TOTAL: 85.00 *110922-PZ 11/13/22 01 11/09/22 P&Z MEETING MINUTES 90-190-00-00-0011 85.00INVOICE TOTAL: 85.00 *111022-PLAN 11/20/22 01 11/10/22 PLAN MEETING MINUTES 90-194-00-00-0011 42.5002 11/10/22 PLAN MEETING MINUTES 90-195-00-00-0011 42.50INVOICE TOTAL: 85.00 *111022-PS 11/28/22 01 11/10/22 MEETING MINUTES 01-110-54-00-5462 85.00INVOICE TOTAL: 85.00 *CHECK TOTAL: 340.001,064,123.5312,470.16TOTAL CHECKS PAID:TOTAL ',5(&7DEPOSITS PAID:TOTAL AMOUNT PAID:1,076,593.69Page 55 of 571,076,593.69
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,800.00 - 3,800.00 - 290.70 4,090.70 ADMINISTRATION18,466.13 - 18,466.13 1,643.48 893.85 21,003.46 FINANCE12,116.45 - 12,116.45 1,078.36 896.33 14,091.14 POLICE134,101.04 3,191.54 137,292.58 558.15 9,910.31 147,761.04 COMMUNITY DEV.27,884.25 - 27,884.25 2,481.70 2,061.21 32,427.16 STREETS22,194.96 115.78 22,310.74 1,985.65 1,638.25 25,934.64 BUILDING & GROUNDS2,328.71 - 2,328.71 207.26 178.15 2,714.12 WATER17,084.10 95.79 17,179.89 1,529.01 1,244.97 19,953.87 SEWER7,327.17 - 7,327.17 652.12 532.81 8,512.10 PARKS27,810.24 695.93 28,506.17 2,495.75 2,114.82 33,116.74 RECREATION23,485.96 - 23,485.96 1,770.43 1,747.86 27,004.25 LIBRARY16,354.78 - 16,354.78 995.56 1,201.75 18,552.09 TOTALS313,862.13$ 4,099.04$ 317,961.17$ 15,397.47$ 22,780.50$ 356,139.14$ TOTAL PAYROLL 356,139.14$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYNovember 23, 2022Page 56 of 57356,139.14$
ACCOUNTS PAYABLE DATE
Manual City Check Register (Page 1)11/17/2022 326.00$
Clerk's Check #131209 Kendall County Recorder (Page 2)11/22/2022 335.00
Manual City Check Register (Page 3)11/22/2022 40,000.00
City MasterCard Bill Register (Pages 4 - 19)11/25/2022 160,278.48
City Check Register (Pages 20 - 55)12/13/2022 1,076,593.69
SUB-TOTAL: 1,076,593.69$
Bi - Weekly (Page 56)11/23/2022 356,139.14$
SUB-TOTAL: 356,139.14$
TOTAL DISBURSEMENTS: 1,432,732.83$
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, December 13, 2022
PAYROLL
Page 57 of 57
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #1
Tracking Number
CC 2022-58
Facilities Manager Intergovernmental Agreement
City Council – December 13, 2022
Majority
Approval
Please see attached memo.
Bart Olson Administration
Name Department
Summary
Proposal to end the Facilities Manager and Procurement Manager shared positions with
Oswego and proposal to hire a full-time, Yorkville-only Facilities Manager.
Background
This item was last discussed by the City Council in March 2022. The Administration
Committee had recommended, and the full City Council had approved, a staff recommendation
to negotiate with Oswego for an extension to the Facilities Manager intergovernmental
agreement, which was due to expire in December 2022.
During those discussions, it became apparent to both the Oswego and Yorkville
management teams that there was too much work in each town for the Facilities Manager to
complete all of the needed work in each town, and too much work for the benefits of the shared
position to be realized. In short, the Facilities Manager is spending most of his time working on
immediate needs in each town and less time on long-term planning and managing. Even with the
hiring of the Yorkville employee to handle Facilities Maintenance, the amount of work to be
completed in Yorkville is still too large for 1.5 FTE employees.
Concurrently with these discussions, the shared Purchasing Manager position went
vacant a few months ago and has been vacant ever since. A combination of operational issues
with the position and the weak job market for this specific position has resulted in a
recommendation from the Yorkville and Oswego staff to table the recruitment of this position
indefinitely. Since both the Facilities Manager positions and Purchasing Manager positions have
paid in the same range over the history of both positions, we have budgetary flexibility to turn
these two half-positions for Yorkville into one full-time position.
It should be noted that both the Yorkville and Oswego staff feel the shared services
positions have been successful for a variety of reasons:
1) The City’s initial purchasing manager was able to save Oswego several hundred
thousand dollars on various strategies related to their police station construction
project.
2) Subsequent purchasing managers were able to streamline the various pandemic-era
grants, forms, and procurement issues when things were moving at a rapid pace in an
uncertain time. Rather than have two employees looking at COVID policies, safety
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 7, 2022
Subject: Facilities Manager Intergovernmental Agreement - update
equipment, and FEMA reimbursement information, both towns were able to utilize
one employee and achieve some time efficiencies.
3) Yorkville has been able to complete more buildings and grounds projects in the past
few years than prior to the position
4) The Facilities Manager position was responsible for bringing the entire Prairie Pointe
project to fruition, from planning through execution. The project has been managed
within projections this far, even with the difficulties with component lead-times and
inflation.
5) Both positions allowed each community to pilot-test a new position and function
within their organization at half-cost.
Finally, the Facilities Manager has tracked his time since his hire in late 2018. As of
December 2022, Oswego has been the beneficiary of time at 63% of all hours and Yorkville
around 37%. However, the Prairie Pointe renovation project has utilized the majority of the
positions time over the past few months, to the effect that we anticipate the hours to be 50%-50%
by April 2023. We will continue to track that over the next few months and will address whether
a payment needs to be made from either entity at that time.
Recommendation
The recommendation from the Oswego and Yorkville staff is as follows:
1) Cut the Purchasing Manager position from the budget by tabling the recruitment for the
position indefinitely. The intergovernmental agreement does not require action from the
City Council, as the funds for the position will be used according to the recommendation
below.
2) Approve the drafted intergovernmental agreement extension for the Facilities Manager,
which will Extend the Facilities Manager Intergovernmental Agreement through the end
of this fiscal year with the option to extend it for two 60-day periods thereafter, subject to
need. This term will allow us to finish out the Prairie Pointe renovation, hire a
replacement Facilities Manager, and have a transition period between employees.
3) City Council to direct staff to recruit and hire a full-time, Yorkville-only Facilities
Manager position, utilizing the funds from the shared Purchasing Manager and the shared
Facilities Manager positions. Sample job descriptions and a brief salary report of
regional comparables are included for illustration purposes. I expect that the posted
salary range for this position would be somewhere in the $80,000 to $100,000 range, but
that will be further refined after City Council consent of this item and a more detailed
review of job postings and market conditions. No budget amendment is required.
Summary
Facilities Manager IGA Extension with the Village of Oswego.
Background
The shared Facilities Manager (Steve Raasch) has been the manager of operation and
maintenance of the City and Village’s buildings since 2017. This position has taken a large
responsibility off of a number of staff members directing several buildings maintenance schedules and
would shift it to one technical employee that would focus on these items for each municipality. Both
municipalities management teams have had extensive conversations on extending the IGA for Steve’s
position (Facilities Manager) past the current December 2022 expiration, both the management teams
for Yorkville and Oswego have come to the recommendation to move away from sharing one position
and moving towards each hiring our own full-time facilities manager. Simply put, there is too much
work for one shared Facilities Manager. Since the creation of this shared position, the municipalities
facilities have grown by 2 new buildings, respectively, and numerous venue and future buildings are in
the planning stages.
There will be a transition period to allow for a smooth transition to one Facilities Manager for
each municipality. In order to do so, a draft intergovernmental agreement is attached that would extend
the current IGA through April 30, 2022, if needed.
Both municipalities are developing a job description including a transition plan. I anticipate
board consideration in December 2022. Ideally, a job posting would be placed in January with
interviews February/March with an anticipated start date in March/April 2023. At that time, we would
provide notice to Oswego, to terminate the IGA within the provisions of the agreement.
Recommendation
Staff recommends approval of the intergovernmental agreement extension with Oswego for a
Facilities Manager through April 30, 2023.
Memorandum
To: City Council
From: Erin Willrett, Assistant City Administrator
CC: Bart Olson, City Administrator
Date: December 13, 2022
Subject: Facilities Manager Intergovernmental Agreement Extension
Resolution No. 2022-____
Page 1
Resolution No. ______
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE VILLAGE OF OSWEGO AND THE UNITED CITY OF YORKVILLE
REGARDING JOINT EMPLOYMENT OF A FACILITIES MANAGER
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the Village of Oswego (the “Village”) is a duly organized and validly existing
home rule municipality pursuant to Article VII, Section 6(a) of the Illinois Constitution of 1970;
and,
WHEREAS, the City and the Village entered into an intergovernmental agreement (the
“IGA”) for a shared facilities manager in 2017, which IGA expires December 31, 2022; and,
WHEREAS, the City and the Village have successfully shared the services of a facilities
manager and now desire to extend the IGA to the end of the current fiscal year (April 30, 2023)
pursuant to the terms and conditions as set forth in the Intergovernmental Agreement Between the
Village of Oswego and the United City of Yorkville Regarding Joint Employment of a Facilities
Manager as attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully restated
herein.
Section 2. Intergovernmental Agreement Between the Village of Oswego and the United
City of Yorkville Regarding Joint Employment of a Facilities Manager, in the form attached hereto
and made a part hereof, is hereby approved; and, the Mayor and City Clerk are hereby authorized to
execute said Agreement.
Resolution No. 2022-____
Page 2
Section 3. That this Resolution shall be in full force and effect from and after its passage
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
Exhibit A
Page 1 of 6
INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF
OSWEGO AND THE UNITED CITY OF YORKVILLE REGARDING JOINT
EMPLOYMENT OF A FACILITIES MANAGER
This Agreement is entered into this ___ day of _________, 2022, by and between Village
of Oswego (“OSWEGO”) and the United City of Yorkville (“Yorkville”), collectively referred to
as the “parties.”
WHEREAS, OSWEGO is a home rule unit of local government organized and existing
under the laws of the State of Illinois; and,
WHEREAS, Yorkville is a non-home rule unit of local government organized and existing
under the laws of the State of Illinois; and,
WHEREAS, in addition to other powers possessed by the parties, this Agreement is
entered into pursuant to Article VII of the Illinois Constitution and pursuant to the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/3, et. seq.
WHEREAS, the parties entered into an intergovernmental agreement in 2017 for the
sharing of a facilities manager; and,
WHEREAS, the intergovernmental agreement for a shared facilities manager expires on
December 31 2022; and,
WHEREAS, the parties have successfully shared the services of a Facilities Manager who
directs the operation and maintenance of the municipal buildings; and,
WHEREAS, a professional Facilities Manager has had responsibility manage the budget,
capital planning and contracts related to facility construction, repair and maintenance; and,
WHEREAS, a shared facilities manager has served OSWEGO and YORKVILLE through
an expansion of their respective facilities and has resulted in improved maintenance and repair of
the municipal buildings; and,
WHEREAS, OSWEGO has employed the Facilities Manager and YORKVILLE has
shared fifty percent (50%) of all costs associated with the employment of Facilities Manager.
WHEREAS, OSWEGO and YORKVILLE have determined based the need will soon exist
to each employee a full-time facilities manager; and,
NOW, THEREFORE, in consideration of the foregoing and of the mutual promises and
obligations expressed herein and other good and valuable consideration, the sufficiency, adequacy
and receipt of which are hereby acknowledged, IT IS HEREBY AGREED by the parties as
follows:
1. RECITALS
Exhibit A
Page 2 of 6
The parties acknowledge that the statements and representations made in the foregoing recitals
are true and correct, and are hereby incorporated into this Agreement as if fully set forth in this
Section 1.
Employment
The payment of wages to the employee and the accounting of liability and payment for all employment
related taxes, insurance costs and benefit costs shall be the responsibility of OSWEGO.
Cost Sharing
OSWEGO and YORKVILLE agree to share evenly (fifty percent to each) all costs related to the wages,
costs, and benefits for the employee. Costs shared shall include the bi-weekly salary, reimbursements,
payroll taxes, workers compensation insurance, the cost of payroll services, insurance and benefits
including, health, life, dental and retirement benefits, travel reimbursement or Village vehicle for work
use. OSWEGO shall perform or cause to be performed, as part of OSWEGO’s role as employer, all
federal, state and local employment withholding and tax reporting obligations. OSWEGO shall also
provide payroll service to the employee and cover the employee under a workers compensation insurance
policy that meets all applicable laws and statutes and is issued by an Illinois licensed insurer. Said costs
shall be paid in full by OSWEGO and upon receipt of proper documentation, reimbursed at fifty percent
by YORKVILLE to OSWEGO as invoiced by OSWEGO.
OSWEGO will provide for all typical offices supplies, specialized supplies, equipment and technology
purchased for the purpose of managing purchasing process as agreed by OSWEGO and YORKVILLE
and shared evenly. Costs incurred to provide services for either municipality and without the agreement of
the other municipality shall be fully paid for by the municipality receiving the services.
The rate of pay and budget for professional development training, memberships and resources will be
agreed to between the Administrators or designees of OSWEGO and YORKVILLE. The employee shall
be employed in accordance with the OSWEGO Personnel Policies Manual and other policies applicable
to similarly situated employees in OSWEGO. The Facilities Manager shall have no entitlement to
compensation or benefits applicable to employees of YORKVILLE and shall not be subject to
YORKVILLE’s personnel policies and practices. Additional costs not specifically outlined in this
agreement will be discussed and agreed to between the Administrators or their designees.
The Administrators recognize that the position may require significant travel within each individual
municipality. The Administrators shall agree to either equally share the cost of travel for the Facilities
Manager. If the Administrator’s agree to issue the Facilities Manager a Village vehicle for work use,
OSWEGO and YORKVILLE will each share fifty percent (50%) of the value of the issued vehicle.
OSWEGO will invoice YORKVILLE the vehicle cost upon assigning the vehicle to the Facilities
Manager, and share the cost of maintenance and repair of the vehicle. OSWEGO and YORKVILLE will
share the profit of a disposed vehicle or transfer such profit to the purchase of a new vehicle for the
Facilities Manager. If the Administrators agree to provide a mileage reimbursement or vehicle allowance
to the Facilities Manager, the cost will be evenly divided.
Exhibit A
Page 3 of 6
If the required reimbursement payments are not made for any month due, OSWEGO will give notice to
YORKVILLE and provide 30 days to cure. If the payment is not made within the time frame, the
intergovernmental agreement is terminated. If OSWEGO elects to retain the employee, YORKVILLE
will owe six months of pay. If OSWEGO elects to terminate the employee due to YORKVILLE’s failure
to pay, YORKVILLE will owe all unemployment costs. If the employee is terminated due to the
dissolution of this agreement, the cost of unemployment insurance shall be divided.
Assignment of Duties
The duties of the employee shall be as provided in the job description (attached hereto and incorporated
herein). The parties may modify the job description at any time by joint agreement.
The assignment of the employee and the hours and working conditions for the employee shall be as
agreed to by the Administrators or their designees, and generally in accordance with the job description
attached. In the event of conflicting priorities, the Facilities Manager shall identify priority projects and
submit to the Administrators or their designees to review. The Administrators or designees shall reach an
agreement on the employees priorities based.
The employee shall track hours worked by project and community on a weekly basis and remit to the
Administrators or their designees.
All Personnel rules of OSWEGO that are applicable to the employee shall continue to apply to the
employee when the employee is assigned to perform services for YORKVILLE pursuant to the
intergovernmental agreement.
Discipline and/or Termination of Employment
Discipline and termination of the employee shall be in accordance with the OSWEGO Personnel Policies
Manual. The YORKVILLE Administrator or designee shall have the authority to recommend discipline
up to and including termination to the OSWEGO Administrator or designee who shall have the final
authority to impose discipline.
Indemnify and Hold Harmless
A. Any actions or duties taken, performed or omitted by the Facilties Manager on behalf of
or with respect to a Municipality shall not create liability to the other Municipality.
Nevertheless, in the event that a Municipality is made a defendant in a lawsuit
(hereinafter, the “Defendant Municipality”) as a result of actions or duties taken,
performed or omitted by the Facilities Manager while assigned to a particular
municipality (hereinafter the “Indemnifying Municipality”), the Indemnifying
Municipality shall indemnify the Defendant Municipality, as follows. Each Municipality
hereby indemnifies and holds harmless the other Municipality against and from any
liability, claim, cost, or expenses (including without limitation court costs and attorneys
fees) resulting from, relating or with respect to, actions or duties taken, performed or
omitted by the Facilities Manager acting as such on behalf of or with respect to the
Indemnifying Municipality.
Exhibit A
Page 4 of 6
B. Any Workers’ Compensation Claim made by the Purchasing Manager shall be paid under
OSWEGO’s Workers’ Compensation Policy. If a significant claim is incurred, Yorkville
shall share in a portion of the resulting premium increase for a term of five years.
C. For any claims made by the Facilities Manager with respect to his/her employment, based
on decisions implemented by OSWEGO following consultation with YORKVILLE , the
liability, if any, for such claims shall be shared by the Municipality on the following
basis: OSWEGO 50% and YORKVILLE 50%. A settlement offered for a claim with
shared liability shall be agreed to by both Municipalities. The Municipality incurring
such liability shall promptly issue an invoice to the other Municipality itemizing the
payments to be reimbursed. The other Municipality shall pay the amount invoiced within
sixty (60) days after receipt of the invoice. If any Municipality should learn or become
aware of any claim or possible claim it shall notify the other Municipality immediately.
For all other claims made by the Facilities Manager with respect to his/her employment based on
the acts or omissions of a Municipality, such claims shall not create liability to the other
Municipality. Each Municipality hereby indemnifies and holds harmless the other Municipality
against and from any liability, claim, cost, or expenses (including without limitation court costs
and attorney’s fees) resulting from, relating or with respect to, actions taken or omissions of the
Indemnifying Municipality.
Term of Agreement
(A) The term of this intergovernmental agreement shall begin January 1, 2023 and shall remain in force
and effect until April 30, 2023, unless terminated by either OSWEGO or YORKVILLE. Notice of intent
to cancel this agreement by either party shall be served in writing at least thirty (30) days prior to
cancelation. The agreement may be extended an additional sixty (60) days by written agreement of the
Village Administrators of OSWEGO and YORKVILLE not more than two (2) times.
(B) This Agreement may also be terminated immediately if one party commits any material breach or
material default in the performance of any obligation under this agreement (other than the payment of
money).”
Amendment
Any terms or conditions of this Agreement may be deleted or altered only by written amendment
or modification to this Agreement, duly executed by each Municipality.
Severability
If any provision of this Agreement shall be held or deemed to be, or shall in fact be inoperative
or unenforceable in any particular case or in all cases for any reason, this shall not render the
provision in question inoperative or unenforceable in any other case or circumstances, or render
any other provisions herein contained invalid, inoperative, or unenforceable to any extent
whatever. The invalidity of any one or more phrases, sentences, clauses or sections contained in
the Agreement shall not affect the remaining portions of the Agreement or any part thereof.
Exhibit A
Page 5 of 6
Assignment/Binding Effect
Neither party may assign its respective rights and duties hereunder except upon prior written consent
of the other party. This Agreement shall be binding upon and inure to the benefit of the parties hereto
and their respective assigns, legal representatives and successors in interest.
Post Termination
Upon termination of this Agreement, OSWEGO must promptly deliver all final statements of
YORKVILLE’s allocated share of the personnel costs incurred through the date of termination for
reimbursement as stated above. Provided, however, that monetary obligations that are incurred or
accrued prior to the date of termination shall survive the termination of the Agreement and shall constitute
continuing obligations until satisfied in full.
Notices
Notices to the parties shall be in writing and delivered by personal service or by the U.S.P.S. certified or
registered mail, postage prepaid, to the parties at the following addresses:
If to the Village: Village Administrator
Village of Oswego
100 Parkers Mill
Oswego, Illinois 60543
With a copy to: Karl Ottosen
Ottosen DiNolfo Hasenbalg & Castaldo, Ltd.
1804 North Naper Blvd., Suite 350
Naperville, IL 60563
If to the City: City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
With a copy to : Kathleen Field Orr
Kathleen Field Orr & Associates
2024 Hickory Rd., Suite 205
Homewood, IL 60430
Either party may change the address for notices to such party by giving written notice to the other party.
Notice given by personal service shall be effective upon the dated delivered notice, if delivered or the date
of attempted delivery, if refused. Notice given by mail shall be effective on the third business day
following the posting.
Entire Agreement
This Agreement contains the entire understanding of the parties with respect to the subject matter hereof
and all prior or contemporaneous agreements, understandings, representations and statements, oral or
Exhibit A
Page 6 of 6
written, and merged herein. This Agreement may be modified only by written instrument executed by the
parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their duly authorized officers on the above date at Yorkville, Illinois.
Village of Oswego, Kendall and Will
Counties, Illinois, a municipal corporation
By: ___________________________________
Village President
Attest:
_____________________________
Village Clerk
United City of Yorkville, Kendall County,
Illinois, a municipal corporation
By: __________________________________
Mayor
Attest:
_______________________________
City Clerk
1
UNITED CITY OF YORKVILLE
JOB DESCRIPTION
APPROVED:
JOB TITLE: Building Service Facilities Manager
DEPARTMENT: Administration
STATUS: Full-time
FLSA STATUS: Exempt
REPORTS TO: City Administrator
Position Description Overview
Under the guidance of the City AdministratorPublic Works Director, directs the operation and
maintenance of the City’s buildings. Develops five year plan for building maintenance.
Professional and administrative duties in planning, developing, implementing building maintenance
services for the City of Yorkville.
Essential Job Functions
1. Develops work procedures and standards for the cleaning, repair and general maintenance of
all of the Village's City's buildings including: plumbing, refrigeration, electrical, carpentry,
painting, etc.
2. Prepares and recommends annual update to the Building Maintenance Plan; inspects
buildings regularly, assess maintenance needs.
3. Prepares budget for City Council Approval. Monitors and approves expenditures, grants,
state and federal money. Recommends purchases of equipment and services. Notifies
supervisor of emergency expenditures which will exceed budget.
4. Manages the work of contractors employed for special building maintenance projects;
evaluates responses to bids and recommends selection of contractor, administers contract and
evaluates work performed.
5. Supervises personnel, hires and provides training to employees; assigns and monitors work;
evaluates personnel; disciplines employees as necessary.
6. Attends staff and City Council meetings as required and makes recommendations as assigned
on subjects under discussion.
7. Responds to building emergencies and takes appropriate action. Maintains a Disaster and
Evacuation Plan.
2
8. Manages day-to-day operations of annual renovations, repairs and preventative maintenance
programs.
9. Performs annual inspections of public buildings/facilities and follows up on items that
require attention.
Requirements – Knowledge, Skills and Abilities
1. Knowledge of municipal government functions and practices.
2. Considerable knowledge of general management and organization principles and practices.
3. Ability to direct and supervise professional and office support personnel.
4. Skill in cost estimating in building maintenance.
5. Knowledge of building, grounds, and facilities repair, renovation and construction
techniques.
6. Working knowledge of current materials, methods, tools and equipment used in building
trades (carpentry electrical, painting, plumbing, and HVAC).
7. Skill in the use of tools, and equipment used in building maintenance.
8. Familiarity with HazMat, ADA and OSHA laws and associated regulations.
9. Routine preventative maintenance techniques in both major and minor repairs of buildings.
10. Ability to communicate clearly and effectively in both oral and written format.
11. Ability to establish and maintain satisfactory working relationships and tactfully and
diplomatically handle controversial situations with City personnel, elected and/or appointed
officials, professional groups and the general public.
12. Ability to lift up to thirty (30) pounds.
13. Ability to occasionally withstand working outside in extreme weather conditions.
14. Computer literate with working knowledge of current software applications.
Experience and Education
1. Bachelor’s degree in a related field preferred.
2. Three to Five (3-5) years of work experience in building maintenance, facility management,
construction management, or related activity, including at least two years at a supervisory
level.
3
3. Experience and education that provides the required knowledge, skills, and abilities
associated with this position and its essential job functions may be considered.
4. Must successfully complete a job related background investigation.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and the employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.
We are an equal opportunity employer and this obligation includes our commitment to providing
reasonable accommodations when necessary to assist our employees and applicants who are disabled
(and those who are pregnant or have a pregnancy related medical condition or disability) in order for
those individuals to perform their essential job functions. If you are in need of a reasonable
accommodation to perform the essential job functions listed above, we urge you to contact your
supervisor or HR to schedule a meeting to discuss the available options.
Actual Salary
Plainfield $82,764.45 FY23 Crew Leader ‐ Facility Maintenance
West Chicago $134,520.00 FY22 Facilities Maintenance Dvision Superintendent
Woodstock $91,837.00 FY23 Parks and Facilities Superintendent
S. Elgin $86,730.00 FY23 Buildings and Grounds Superintendent
Lisle $67,859.00 FY23 Building Maintenance Engineer
Geneva $114,136.00 FY23 Facilities Manager
Oswego/Yorkville $97,853.00 CURRENT
Median $89,283.50
Average $96,307.74
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #2
Tracking Number
CC 2022-59
City Liability and Workman’s Compensation Insurance Renewals
City Council – December 13, 2022
Approval
Please see attached memo.
Rob Fredrickson Finance
Name Department
Majority
Summary
Approval of 2023 property/casualty and worker’s compensation insurance policy renewals.
Background
The City’s property/casualty and worker’s compensation insurance policies expire at the end of
December. Each year Council reviews proposals from the City’s insurance broker, Mike Alesia of
Alliant Insurance Services, and approves a one-year contract with an insurance carrier(s). After
conducting an extensive bid for insurance proposals over the past few renewal cycles, a full marketing
exercise was not done this year; as staff and Alliant believe it prudent to defer a full bid out until 2023,
when the City’s claim experience and overall market conditions will potentially be in a more favorable
position. Nonetheless, Alliant did receive a full proposal from the Illinois Counties Risk Management
Trust (ICRMT), which was uncompetitive, coming in ~$69,000 (14.1%) higher than the incumbent
carrier. The City’s current carrier, Glatfelter, has historically provided favorable terms, coverage,
conditions and premiums.
The 2022 renewal quote from Glatfelter for property/casualty insurance and the Illinois Public Risk
Fund (IPRF) for worker’s compensation coverage has been attached for your review and consideration.
As shown on the Premium Summary chart (page 10 on the attached Alliant Insurance Proposal), the
City’s combined property/casualty and worker’s comp premiums will be increasing by 9.8% next year,
from $446,171 to $490,025. Property/casualty premiums will increase by $23,244 (+10.1%), from
$231,254 to $254,498. Workers’ compensation premiums will increase by $20,610 (+10.5%), from
$195,917 to $216,527. Alliant’s brokerage fee remains at $19,000, which has not changed since the
firm first began working with the City in 2009.
Despite the increasing trend in the City’s liability insurance over the last several years, Yorkville
remains on the lower end of the range, and has fared better than many of its municipal peers regarding
renewal rates for 2023; as Alliant has been seeing renewal rates for other municipal clients increasing by
an average of 10% to 20%. In addition to the current systemic risks inherent in the municipal insurance
market (capacity reduction by carriers, civil unrest, cyber-attacks, etc.), there are also some City specific
factors that directly attributed to the growth in premiums, including: rising property values; payroll
increases; and claims arising from auto damage, law enforcement and general liability. Moreover, due
to recent claim activity, insurance deductibles will be increasing on auto comp and collision (+$500,
from $500 to $1,000) and law enforcement (+$22,500, from $2,500 to $25,000).
The deadlines to renew the property/casualty and worker’s compensation policies are December 31,
2022 and January 1, 2023, respectively. Mr. Alesia will be present (via Zoom) at the December 13th
City Council meeting to address any potential questions or concerns.
Memorandum
To: City Council
From: Rob Fredrickson, Finance Director
Date: December 7, 2022
Subject: City Liability and Worker’s Compensation Renewals
Recommendation
Staff recommends approval of the brokerage agreement with Aliant-Mesirow Insurances Services; the
property/casualty policies with National Union of Pittsburgh PA (AIG) - (Glatfelter); and the worker’s
compensation policy with the Illinois Public Risk Fund.
Alliant Insurance Services, Inc.
353 N. Clark St.
Chicago, IL 60654
O 312 595 6200
F 312.595.7163
CA License No. 0C36861 www.alliant.com
United City of Yorkville
12/31/2022 –2023
Property and Liability Insurance Proposal
Presented on December 1, 2022 by:
Michael Alesia
First Vice President
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 1
Table of Contents
Company Profile......................................................................................................................................3
Alliant Advantage.....................................................................................................................................4
Your Service Team..................................................................................................................................5
Executive Summary.................................................................................................................................6
Loss Summary.........................................................................................................................................9
Premium Summary................................................................................................................................10
Named Insured / Additional Named Insureds........................................................................................11
Schedule of Locations ...........................................................................................................................12
Line of Coverage ...................................................................................................................................17
Commercial Property Coverage...................................................................................................................................................17
Line of Coverage ...................................................................................................................................18
Commercial General Liability Coverage...................................................................................................................................18
Line of Coverage ...................................................................................................................................19
Commercial Auto Coverage............................................................................................................................................................19
Schedule of Vehicles.............................................................................................................................21
Line of Coverage ...................................................................................................................................24
Excess Liability Coverage................................................................................................................................................................24
Line of Coverage ...................................................................................................................................25
Law Enforcement Liability Coverage.........................................................................................................................................25
Line of Coverage ...................................................................................................................................26
Workers’ Compensation Coverage.............................................................................................................................................26
Line of Coverage ...................................................................................................................................27
Public Officials Liability Coverage including Employment Practices Liability Coverage...................................27
Line of Coverage ...................................................................................................................................28
Cyber Coverage....................................................................................................................................................................................28
Line of Coverage ...................................................................................................................................29
Crime Coverage...................................................................................................................................................................................29
Disclosures ............................................................................................................................................30
NY Regulation 194.............................................................................................................................................................................31
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 2
Privacy.....................................................................................................................................................................................................31
FATCA:.....................................................................................................................................................................................................31
NRRA:.......................................................................................................................................................................................................31
Guarantee Funds.................................................................................................................................................................................32
Claims Reporting:...............................................................................................................................................................................32
Claims Made Policy:...........................................................................................................................................................................32
Changes and Developments...........................................................................................................................................................32
Certificates / Evidence of Insurance..........................................................................................................................................33
Flood Offering........................................................................................................................................34
Optional Coverages...............................................................................................................................35
Glossary of Insurance Terms ................................................................................................................35
Binding Requirements Recap................................................................................................................36
Request to Bind Coverage ....................................................................................................................37
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 3
Company Profile
With a history dating back to 1925, Alliant Insurance Services is one of the nation’s leading distributors of
diversified insurance products and services. Operating through a national network of offices, Alliant offers
a comprehensive portfolio of services to clients, including:
Risk Solutions
Employee Benefits
Strategy
Employee Engagement
Procurement
Analytics
Wellness
Compliance
Benefits Administration
Global Workforce
Industry Solutions
Construction
Energy and Marine
Healthcare
Law Firms
Public Entity
Real Estate
Tribal Nations
And many other industries
Co-Brokered Solutions
Automotive Specialty
Energy Alliance Program
Hospital All Risk Property
Program
Law Firms
Parking/Valet
Public Entity Property
Insurance Program
Restaurants/Lodging
Tribal Nations
Waste Haulers/Recycling
Business Services
Risk Control Consulting
Human Resources Consulting
Property Valuation
The knowledge that Alliant has gained in its more than eight decades of working with many of the top
insurance companies in the world allows us to provide our clients with the guidance and high-quality
performance they deserve. Our solution-focused commitment to meeting the unique needs of our clients
assures the delivery of the most innovative insurance products, services, and thinking in the industry.
Alliant ranks among the 15 largest insurance brokerage firms in the United States.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 4
Alliant Advantage
Alliant Competition
1. Satisfying the insurance needs of business for nearly
90 years 99
2. Privately owned and operated.9
3. A full-service insurance agency for all your business,
life and health, and personal insurance.9
4. Representing over 40 insurance companies to provide
the best and most affordable coverage.9
5. State-licensed support staff.9
6. Dedicated Certificate of Insurance personnel.9
7. Risk management services to help identify hazards
and present options.9
8.Workers’ compensation insurance claims management
at no additional charge.9
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 5
Your Service Team
Michael J. Mackey
Executive Vice President
Michael.Mackey@alliant.com
Phone: 312 595 7900
Fax: 312 595 7163
Michael Alesia
First Vice President
Michael.Alesia@alliant.com
Phone: 312 595 7161
Fax: 312.595 7163
Bruce Slayter, ARM
First Vice President, Unit Manager
Bruce.Slayter@alliant.com
Phone: 312 595 6295
Fax: 312 595 6506
Larry Rosen
Claims Advocate-Lead
Larry.Rosen@alliant.com
Phone: 312 595 8111
Fax: 312 595 6506
Jacqui Norstrom
Senior Vice President
jnorstrom@alliant.com
Phone: 312 595 6976
Fax: 312 595 4374
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 6
Executive Summary
The Public Entity Professionals of Alliant Insurance Services, Inc. appreciates the opportunity to present
the following renewal insurance proposal to the United City of Yorkville for the 12/31/22 –23 policy term.
The Public Entity team has strived to work with the United City of Yorkville in controlling risk management
costs through premium negotiation, loss control strategies and variable programs all designed to assist
the City management in their overall goals to administer the business of municipal leadership and fiscal
responsibility.
Over the past few renewal cycles we have done full marketing exercises, and did receive a quotation from
the Illinois County Risk Management Trust that is not cost-effective. The City’s incumbent carrier year
after year has provided the most comprehensive and cost-effective program.
The proposed terms reflect the changing environment and attitude of the industry towards municipal risks.
Property
The City's Blanket Real and Personal Property Limit is increasing from $71,463,914 to $75,042,077, or
about 5%. Your deductible remains the same at $1,000 deductible.
In review of your property schedule, we encourage the City to have a property appraisal completed by a
municipal property appraisal specialist.
Equipment Breakdown
Glatfelter’s (GPP), Equipment Breakdown coverage is included in the Property Limit. The pro perty
deductible applies.
Crime
GPP is offering is a $1,000,000 Employee Dishonesty Limit with a $1,000 deductible. Their program
includes: Forgery & Alteration, Money & Securities and Computer Fraud limits.
General Liability
GPP is offering a $1,000,000 per occurrence / $3,000,000 aggregate quotation with no deductible which
is outlined in this proposal.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 7
Executive Summary – Continued
Auto Liability and Physical Damage
The City's fleet exposure is increasing from 95 to 96 units. Please review the auto schedule for accuracy
and advise of any changes. The GPP program offers $1,000,000 combined single limit with no liability
deductible. The physical damage deductible on City's owned vehicles is increasing from $500 to $1,000
comprehensive and collision.
Law Enforcement Liability
GPP is offering a $1,000,000 Each Wrongful Act Limit / $3,000,000 Aggregate Limit. Please note that the
deductible is increasing from $2,500 to $25,000 due to claims.
Public Officials Liability and Employment Practices Liability –Claims Made
GPP quotation includes a $1,000,000 Each Wrongful Act Limit / $3,000,000 Aggregate Limit with a
$5,000 deductible. Additional coverage for these limits if afforded under the excess liability limits.
Coverage is placed on a Claims Made coverage form.
Cyber and Privacy Crisis Management Expense –Claims Made
Cyber Liability and Privacy Crisis Management Expense. A $1,000,000 Cyber Liability Limit is included
with no deductible. Also included is a $50,000 for Privacy Crisis Management Expense with no
deductible. Please note that the Cyber Extortion limit is $20,000 with no deductible.
Cyber Liability protects you when claims are made against you for monetary damages arising out of an
electronic security event.
Privacy Crisis Management reimburses for expenses you incur because of a privacy crisis management
event first occurring during the policy period. This first party coverage is intended to provide professional
expertise in the identification and mitigation of a privacy breach while satisfying all Federal and State
statutory requirement.
Excess Liability
As the Excess Liability coverage is a function of the primary layers rate and exposures, its rates follow
form. The excess liability limit is $10,000,000 with a $10,000 deductible. The expiring policy had no
deductible.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 8
Executive Summary – Continued
Workers Compensation
We are providing a competitive renewal quotation from the Illinois Public Risk Fund (IPRF). The City's
payrolls are increasing from $7,756,361 to $8,204,413 or about 5.77%.
They City’s premium is increasing from $195,917 to $216,527 or 10.51%.
The main reason for the increase is the result of rate increases and claims activity in 20/21, 21/22 and
22/23. Typically, the City has enjoyed minimal claims activity throughout the years. While the current
activity is not that large, it is still activity that the City is not used to having. Unfortunately, the activity does
affect the City’s modifications.
Please note that the IPRF is providing the City with a Safety Grant in the amount of $21,551.Last year’s
Safety Grant was $21,474. The grant must be used by 12/1/23. Please note that the IPRF’s limits remain
$3,000,000.
Summary
In summary the City’s overall premium is increasing from $446,171 to $490,025 or 9.82%.
The main drivers for the premium increase is as follows:
1. Continued negative insurance market conditions
2. Property Value Insurance 5%
3. Payroll Increase 5.77%
4. Auto Physical Damage Claims
5. Law Enforcement Liability Claims
6. General Liability Claims
Please note that Alliant Insurance Services, Inc. does not accept any commission on your policies
reflected within this proposal.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 9
Loss Summary
Line of Coverage 12/31/16 - 17 12/31/17 - 18 12/31/18 - 19 12/31/19 - 20 12/31/20 -21 12/31/21 -22 TOTALS
Property Paid -$ 9,759$ -$ 10,193$ -$ -$ 19,952$
Outstanding -$ -$ -$ -$ -$ -$ -$
Auto Physical Damage Paid 10,441$ 21,469$ 2,845$ 8,846$ 36,280$ 7,544$ 87,425$
Outstanding -$ -$ -$ -$ -$ -$ -$
Crime Paid -$ -$ -$ -$ -$ -$ -$
Outstanding -$ -$ -$ -$ -$ -$ -$
General Liability Paid -$ 1,502$ 766$ 14$ 374$ -$ 2,656$
Outstanding -$ -$ -$ -$ 44,626$ -$ 44,626$
Auto Liability Paid 102,780$ 9,097$ -$ 7,130$ -$ -$ 119,007$
Outstanding -$ -$ -$ -$ -$ -$ -$
Law Enforcement Liability Paid 148,330$ 4,907$ -$ -$ 205$ -$ 153,442$
Outstanding -$ 86,253$ -$ -$ 59,796$ -$ 146,049$
Public Officials Liability/Paid -$ -$ -$ -$ -$ -$ -$
Employment Practices Outstanding -$ -$ -$ -$ -$ -$ -$
Package Totals 261,551$ 132,987$ 3,611$ 26,183$ 141,281$ 7,544$ 573,157$
Premium 159,643$ 163,413$ 171,965$ 179,499$ 207,016$ 231,254$ 1,112,790$
Loss Ratio 164% 81% 2% 15% 68% 3% 52%
Total
Third-Party
Recovery Incurred Premium
1/1/22 - 23 IPRF 2 5,646$ 26,472$ -$ 32,118$ 195,917$
1/1/21 - 22 IPRF 7 36,390$ -$ 134$ 36,524$ 190,211$
1/1/20 - 21 IPRF 4 73,217$ 16,814$ -$ 90,031$ 184,125$
1/1/19 - 20 IPRF 4 2,231$ -$ (377)$ 1,854$ 186,521$
1/1/18 - 19 IPRF 3 893$ -$ (328)$ 565$ 171,179$
118,377$ 43,286$ (571)$ 161,092$ 927,953$
WORKERS COMPENSATION LOSS SUMMARY
Policy Term Company
No. of
Claims Paid Reserved
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 10
Premium Summary
Option 1 Option 2
Glatfelter Glatfelter Glatfelter Glatfelter ICRMT
Expiring Expiring Expiring Renewal Renewal
Coverage 12/31/19 - 20 12/31/20 - 21 12/31/21 - 22 12/31/22 - 23 12/31/22 - 23
Property 42,417$ 62,143$ 74,565$ 76,207$ 342,378$
Equipment Breakdown Included Included Included Included Included
Inland Marine 3,362$ 3,872$ 4,669$ 4,968$ Included
General Liability 26,973$ 30,309$ 30,509$ 36,738$ Included
Liquor Liability -$ -$ -$ -$ Included
Auto Liability 50,177$ 49,238$ 61,270$ 66,233$ Included
Auto Physical Damage Included Included Included Included Included
Law Enforcement Liability Included Included Included Included Included
Public Officials Liability 17,811$ 19,856$ 16,993$ 21,249$ Included
Employment Practices Liability Included Included Included Included Included
Crime 865$ 865$ 865$ 886$ Included
Umbrella 37,894$ 40,733$ 42,383$ 48,217$ Oinc
Cyber Included Included Included Included Included
179,499$ 207,016$ 231,254$ 254,498$ 342,378$
Workers Compensation 181,088$ 178,762$ 190,211$ 210,220$ 210,220$
IPRF Administration Fee (3%) 5,433$ 5,363$ 5,706$ 6,307$ 6,307$
186,521$ 184,125$ 195,917$ 216,527$ 216,527$
Alliant Insurance Brokerage Fee 19,000$ 19,000$ 19,000$ 19,000$ Included
GRAND TOTAL 385,020$ 410,141$ 446,171$ 490,025$ 558,905$
Percent Change 6.52% 8.78% 9.83% 14.06%
Terrorism 1,938$ 1,938$ 1,938$ 1,938$ Included
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 11
Named Insured / Additional Named Insureds
Named Insured:
United City of Yorkville
NAMED INSURED DISCLOSURE
The first named insured is granted certain rights and responsibilities that do not apply to other policy named insureds and
is designated to act on behalf of all insureds for making policy changes, receiving correspondence, distributing claim
proceeds, and making premium payments.
Are ALL entities listed as named insureds?Coverage is not automatically afforded to all entities unless specifically
named. Confirm with your producer and service team that all entities to be protected are on the correct policy. Not all
entities may be listed on all policies based on coverage line.
Additional named insured is (1) A person or organization, other than the first named insured, identified as an insured in
the policy declarations or an addendum to the policy declarations. (2) A person or organization added to a policy after the
policy is written with the status of named insured. This entity would have the same rights and responsibilities as an entity
named as an insured in the policy declarations (other than those rights and responsibilities reserved to the first named
insured).
Applies to Professional Liability, Pollution Liability, Directors & Officers Liability, Employment Practices Liability, Fiduciary
Liability policies (this list not all inclusive). Check your Policy language for applicability. These policies provide protection
to the Named Insured for claims made against it alleging a covered wrongful act. Coverage is not afforded to any other
entities (unless specifically added by endorsement or if qualified as a “Subsidiary” pursuant to the policy wording) affiliated
by common individual insured ownership or to which indemnification is otherwise contractually owed. If coverage is
desired for affiliated entities or for contractual indemnities owed, please contact your Alliant Service Team with a full list of
entities for which coverage is requested. With each request, include complete financials and ownership information for
submission to the carrier. It should be noted, that the underwriter’s acceptance of any proposed amendments to the
policy, including expansion of the scope of “Insureds” under the policy could result in a potential diminution of the
applicable limits of liability and/or an additional premium charge.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 12
Schedule of Locations
Loc.Replacement Total by
No.Description Address Cost Building Contents Location
1.1 City Hall/Police Dept 800 Game Farm Road 5,314,159$ 948,451$ 6,262,610$
1.2 Generator 800 Game Farm Road 68,346$ 68,346$
2.1 Beecher Community Center 908 Game Farm Road 2,221,365$ 329,143$ 2,550,508$
2.2 Beecher Storage Shed 908 Game Farm Road 7,446$ 9,163$ 16,609$
2.3 Beecher Concession Stand 908 Game Farm Road 86,400$ 21,144$ 107,544$
3.1 Public Library 902 Game Farm Road 8,634,343$ 3,413,224$ 12,047,567$
4.1 Beecher Comm. Park Backstop 24' (5)901 Game Farm Road 25,373$ -$ 25,373$
4.2 Beecher Comm. Park Sign 901 Game Farm Road 1,691$ -$ 1,691$
4.3 Beecher Comm. Park Fencing 901 Game Farm Road 13,251$ -$ 13,251$
4.4 Beecher Comm. Park Backstop (2)901 Game Farm Road 17,998$ -$ 17,998$
5.1 Cannonball Park Basketball (3)2087 Northland Lane 7,401$ -$ 7,401$
5.2 Cannonball Park Gazebo 2087 Northland Lane 17,854$ -$ 17,854$
5.3 Cannonball Park Light 2087 Northland Lane 2,818$ -$ 2,818$
5.4 Cannonball Park Monument 2087 Northland Lane 28,193$ -$ 28,193$
5.5 Cannonball Park Sign 2087 Northland Lane 1,691$ -$ 1,691$
5.6 Cannonball Park Trash Cans (2)2087 Northland Lane 1,409$ -$ 1,409$
5.7 Cannonball Park Baseball Backstop 2087 Northland Lane 21,380$ -$ 21,380$
6.1 Cobb Park Playground Sign 109 Colonial Parkway 1,331$ -$ 1,331$
7.1 Fox Hill Unit 1 Park Fencing - Ball Field 1711 John Street 5,637$ -$ 5,637$
7.2 Fox Hill Unit 6 Park Basketball Hoops 1711 John Street 4,933$ -$ 4,933$
8.1 Fox Hill Unit 6 Park Garbage Receptacles 1474 Sycamore Road 2,114$ -$ 2,114$
8.2 Fox Hill Unit 6 Park Lights 1474 Sycamore Road 14,095$ -$ 14,095$
8.3 Fox Hill Unit 6 Park So ccer Goals 1474 Sycamore Road 7,049$ -$ 7,049$
9.1 Gilbert Park Light Adrian & Washington 2,818$ -$ 2,818$
9.2 Gilbert Park Sign Adrian & Washington 1,691$ -$ 1,691$
9.3 Gilbert Park Trash Cans Adrian & Washington 704$ -$ 704$
10.1 Hiding Spot Park Light 307 Park Street 2,818$ -$ 2,818$
10.2 Hiding Spot Park Sign 307 Park Street 1,691$ -$ 1,691$
11.1 Kiwanis Park Basketball 1809 Country Hills Drive 2,467$ -$ 2,467$
11.2 Kiwanis Park Fence 1809 Country Hills Drive 2,114$ -$ 2,114$
11.3 Kiwanis Park Lights (2) 1809 Country Hills Drive 5,637$ -$ 5,637$
11.4 Kiwanis Park Signs (2) 1809 Country Hills Drive 3,383$ -$ 3,383$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 13
12.1 Park Maintenance Building 131 E. Hydraulic Avenue 188,532$ 154,950$ 343,482$
12.2 Downtown Double Sided Kiosk 131 E Hydraulic Avenue 6,001$ 6,001$
12.3 Downtown Parking Pole Sign 131 E Hydraulic Avenue 1,071$ 1,071$
13.1 Park & Rec Office 201 W. Hydraulic Avenue 554,678$ 103,191$ 657,869$
13.2 Parks Storage Shed 201 W. Hydraulic Avenue 7,446$ 5,356$ 12,802$
14.1 Raintree - Park A Vlg Paver Well 524 Parkside Lane 4,847$ -$ 4,847$
14.2 Raintree - Park B - PVC Tennis
Fence/Backstop 524 Parkside Lane 53,532$ -$ 53,532$
14.3 Raintree - Park B - lights at tennis courts 524 Parkside Lane 73,633$ -$ 73,633$
14.4 Raintree - Park B - baseball field 524 Parkside Lane 30,169$ -$ 30,169$
14.5 Raintree - Park B - parking lot 524 Parkside Lane 21,868$ -$ 21,868$
15.1 Price Park Basketball Hoop 525 Burning Bush Drive 2,467$ -$ 2,467$
15.2 Price Park Light 525 Burning Bush Drive 2,818$ -$ 2,818$
15.3 Price Park Sign 525 Burning Bush Drive 1,691$ -$ 1,691$
16.1 Purcell Park Light 325 Fairhaven Drive 2,818$ -$ 2,818$
16.2 Purcell Park Sign 325 Fairhaven Drive 1,691$ -$ 1,691$
17.1 Rice Park Funnelball 545 Poplar Drive 1,691$ -$ 1,691$
17.2 Rice Park Sign 545 Poplar Drive 2,818$ -$ 2,818$
17.3 Rice Park Traffic Lamps (2) 545 Poplar Drive 5,637$ -$ 5,637$
18.1 River Front Park Building Rec Office 301 Hydraulic 230,245$ 56,385$ 286,630$
19.1 River Front Park Lights (24) 201 E. Hydraulic Street 57,512$ -$ 57,512$
19.2 River Front Park Pavilio n 201 E. Hydrau lic Street 91,782$ -$ 91,782$
19.3 River Front Park Block Planters 201 E. Hydraulic Street 16,915$ -$ 16,915$
19.4 River Front Park Concrete Planters 201 E. Hydraulic Street 2,537$ -$ 2,537$
19.5 River Front Park Fencing 201 E. Hydraulic Street 49,338$ -$ 49,338$
19.6 River Front Park Flag Poles 201 E. Hydraulic Street 14,801$ -$ 14,801$
19.7 River Front Park Garbage Cans (10) 201 E. Hydraulic Street 7,049$ -$ 7,049$
20.1 Rotary Park Back Stop 2775 Grande Trail 21,144$ -$ 21,144$
20.2 Rotary Park Sign 2775 Grande Trail 1,691$ -$ 1,691$
20.3 Rotary Park Cable Ride 2775 Grande Trail 16,915$ -$ 16,915$
20.4 Rotary Park Lights (8) 2775 Grande Trail 22,554$ -$ 22,554$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 14
21.1 Sleezer Park Light 837 Homestead Drive 2,818$ -$ 2,818$
21.2 Sleezer Park Signs (2) 837 Homestead Drive 3,522$ -$ 3,522$
22.1 Stevens Bridge Park Backstop & Fencing 3651 Kennedy Road 169,374$ -$ 169,374$
22.2 Stevens Bridge Park Concession Stands 3651 Kennedy Road 164,806$ 7,862$ 172,668$
22.3 Stevens Bridge Park Lights 3651 Kennedy Road 592,558$ -$ 592,558$
23.1 Sunflower Park Light 1785 Walsh Drive 2,818$ -$ 2,818$
23.2 Sunflower Park Planters (3) 1785 Walsh Drive 2,114$ -$ 2,114$
23.3 Sunflower Park Sign 1785 Walsh Drive 1,691$ -$ 1,691$
23.4 Sunflower Park Trash Can 1785 Walsh Drive 847$ -$ 847$
23.5 Park Tin Storage Shed 1785 Walsh Drive 20,693$ -$ 20,693$
24.1 Town Square Park Flag Pole 301 N. Bridget Street 4,933$ -$ 4,933$
24.2 Town Square Park Garbage Cans (5) 301 N. Bridget Street 3,522$ -$ 3,522$
24.3 Town Square Park Gazebo 301 N. Bridget Street 31,576$ -$ 31,576$
24.4 Town Square Park Lights 301 N. Bridget Street 31,012$ -$ 31,012$
24.5 Town Square Park Monument 301 N. Bridget Street 49,338$ -$ 49,338$
24.6 Town Square Park Sign 301 N. Bridget Street 1,691$ -$ 1,691$
24.7 Town Square Park Sign/Announce Board 301 N. Bridget Street 1,128$ -$ 1,128$
24.8 Downtown Wayding Pole Sign 301 S Bridge Street 1,487$ 1,487$
25.1 Van Emmon Park Backstop 24' - Metal 374 E. Van Emmon Road 4,933$ -$ 4,933$
25.2 Van Emmon Park Fencing 374 E. Van Emmon Road 2,607$ -$ 2,607$
25.3 Van Emmon Park Sign 374 E. Van Emmon Road 1,691$ -$ 1,691$
26.1 Booster Prv Station Raintree 1908 Raintree Road 532,946$ 532,946$
27.1 Central Booster Pump 101 E. Beaver Street 521,562$ 521,562$
28.1 Countryside Lift Station 1975 N. Bridge Street 2,156,728$ 2,156,728$
29.1 Public Works Lift Station 101 Bruell Street 762,607$ 762,607$
30.1 Public Works Lift Station 276 Windham Circle 287,132$ 287,132$
31.1 Public Works Lift Station 420 Fairhaven Lane 142,083$ 142,083$
32.1 North Booster Pump 1991 Cannonball Trail 507,464$ 507,464$
33.1 North Central Prv Station Kennedy Rd 260,781$ 260,781$
34.1 Public Works North Tower 4600 N. Bridge Street 1,937,254$ 1,937,254$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 15
35.1 Public Works Prv Station 2009 S. Bridge Street 260,781$ 260,781$
36.1 Raintree Village Tower
102 Sc hoolhouse/
2224 Tremont 2,255,402$ 2,255,402$
37.1 Salt Storage Building 610 Tower Road 281,216$ 281,216$
38.1 Treatment Facility Well 3 & 4 610 Tower Lane 4,228,878$ -$ 4,228,878$
38.2 Water Tower North Central 610 Tower Lane 1,057,219$ 1,057,219$
38.3 Well 4 Incl Equipment 610 Tower Lane 920,270$ -$ 920,270$
38.4 Public Works Garage 610 Tower Road 77,655$ -$ 77,655$
38.5 Public Works Office & Garage 610 Tower Road 668,660$ 70,594$ 739,254$
39.1 Treatment Facility Well 7 2224 Tremont 2,347,616$ -$ 2,347,616$
40.1 Treatment Facility Well 8 & 9 3299 Lehman Crossing 4,228,878$ -$ 4,228,878$
40.2 Water Tower Northeast 3299 Lehman Crossing 2,537,327$ 2,537,327$
40.3 Well 8 Incl Equipment 3299 Lehman Crossing 747,103$ -$ 747,103$
41.1 Water Tower South Central Route 71 West of Wildwood 2,197,890$ 2,197,890$
42.1 Well 3 Incl Equipment Alley Off Rte 47 -$ -$ -$
43.1 Well 9 2921 Bristol Ridge Road 669,573$ -$ 669,573$
44.1 Green's Standard Filling Station Park
(Autumn Creek) Truck, Roadster, Gas
2376 Autumn Creek
Boulevard 17,289$ -$ 17,289$
44.2 Green's Standard Filling Station Park
(Autumn Creek) Lights
2376 Autumn Creek
Boulevard 2,980$ -$ 2,980$
44.3 Green's Standard Filling Station Park
(Autumn Creek) Sign
2376 Autumn Creek
Boulevard 1,331$ -$ 1,331$
45.1 Heartland Circle Junior Women's Club
Park Basketball Court and Goals 1267 Taus Circle 45,419$ -$ 45,419$
45.2 Heartland Circle Junior Women's Club
Park Backhoe Digger 1267 Taus Circle 835$ -$ 835$
45.3 Heartland Circle Junior Women's Club
Park Lights 1267 Taus Circle 1,691$ -$ 1,691$
45.4 Heartland Circle Junior Women's Club
Park Sign 1267 Taus Circle 1,331$ -$ 1,331$
45.5 Heartland Circle Junior Women's Club
Park Skate Park Improvements 1267 Taus Circle 16,716$ -$ 16,716$
46.1 Bristol Station Park (Whispering
Meadows) Entry Arch 2753 Alan Dale Lane 10,572$ -$ 10,572$
46.2 Bristol Station Park (Whispering
Meadows) Lights 2753 Alan Dale Lane 8,722$ -$ 8,722$
46.3 Bristol Station Park (Whispering
Meadows) Sign 2753 Alan Dale Lane 1,331$ -$ 1,331$
46.4 Bristol Station Park (Whispering
Meadows) Baseball Field and Back Stop 2753 Alan Dale Lane 52,439$ -$ 52,439$
47.1 Riemenschneider Park (Prairie Meadows)
Spray Area 600 Hayden Drive 42,296$ -$ 42,296$
47.2 Riemenschneider Park (Prairie Meadows)
Supernova 600 Hayden Drive 7,611$ -$ 7,611$
47.3 Riemenschneider Park (Prairie Meadows)
Lights 600 Hayden Drive 5,412$ -$ 5,412$
47.4 Riemenschneider Park (Prairie Meadows)
Sign 600 Hayden Drive 1,794$ -$ 1,794$
47.5 Riemenschneider Park (Prairie Meadows)
Baseball Field and Back Stop 600 Hayden Drive 6,965$ -$ 6,965$
47.6 Riemenschneider Park (Prairie Meadows)
Electric Panel 600 Hayden Drive 930$ -$ 930$
48.1 Public Works Garage (Frame Building) 185 Wolf Street 1,832,513$ -$ 1,832,513$
49.1 Prestwick Lift Station 7675 Ashley Road 292,465$ 292,465$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 16
50.1 Fox Hill Lift Statio n 1299 Carolyn Court 175,479$ 175,479$
51.1 Raintree Lift Station 1107 Prairie Crossing 292,465$ 292,465$
52.1 Offices for Public Works Administration 608 N. Bridge Street 187,177$ -$ 187,177$
53.1 Eventual New City Hall 102 E Van Emmon Street 2,184,000$ -$ 2,184,000$
53.2 Downtown Single Sided Kiosk 102 E Van Emmon Street -$
53.3 Downtown Parking Pole Sign 102 E Van Emmon Street 1,071$ 1,071$
54.1 Wheaton Woods 205 Wheaton Avenue -$ -$ -$
Salt Storage Building 610 Tower Road -$ -$ -$
55.1 Downtown Single Sided Kiosk 111 W Madison Street 5,366$ 5,366$
55.2 Downtown Parking Pole Sign 111 W Madison Street 1,071$ 1,071$
56.1 Downtown Double Sided Kiosk 105 W Van Emmon Street 6,001$ 6,001$
57.1 Downtown Wayding Pole Sign 109 E Hydraulic Avenue 1,487$ 1,487$
58.1 Downtown Wayding Pole Sign 201 S Bridge Street 1,430$ 1,430$
59.1 Downtown Parking Pole Sign 227 Heustis Street 1,071$ 1,071$
60.1 New City Hall/Police Station 651 Prarie Point Dr. 13,952,639$ 2,055,040$ 16,007,679$
67,867,574$ 7,174,503$ 75,042,077$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 17
Line of Coverage
Commercial Property Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Total Insured Value:$75,042,077
Property Limits:
Blanket Limit of Insurance $75,042,077
Loss of Income $ 1,000,000
Flood (Non-zone A & V)$ 5,000,000 Occurrence
$ 5,000,000 Aggregate
Earthquake $ 5,000,000 Occurrence
$ 5,000,000 Aggregate
Equipment Breakdown Included
Outdoor Property $ 3,090,458
Valuable Papers & Records $ 1,000,000
Software $ 500,000
In Transit or Off Premises $ 250,000
Inland Marine
Blanket Tools & Equipment $ 812,936
Blanket Emergency Services Equipment Guaranteed Replacement Cost
Rented/Borrowed Equipment Extension $ 250,000
Watercraft Extension Limit $25,000
Deductible:
Building & Contents $1,000
Flood $25,000
Earthquake $25,000
Inland Marine $1,000
*Please note 609 N Bridge Street location is insured at Actual Cash Value (ACV) with 80% co-
insurance. All other scheduled locations are insured at Replacement Cost.
*Property Co-insurance: Most property insurance policies contain a co-insurance clause. In exchange for
a reduced rate, the insured agrees to carry at least the stated percentage of insurance to the total insurable
value of the property. If, at the time of loss, the amount of insurance carried is less than this percentage,
the loss payment will be reduced proportionately.
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 18
Line of Coverage
Commercial General Liability Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Coverage Form:Occurrence
Limits:
General Aggregate $ 3,000,000
Products & Completed Operations
Aggregate
$ 3,000,000
Personal & Advertising Injury $ 1,000,000
Each Occurrence $ 1,000,000
Damage to Premises Rented to You $ 1,000,000
Medical Expense $ 10,000
Employee Benefits Liability
Each Occurrence $ 1,000,000
Aggregate $ 3,000,000
Sexual Abuse Limitation
Each Person Silent
Total Limit Silent
Named Insureds are covered for all operations. Additional Insureds are only covered with respect to their
interest in your operations. See each individual policy for details.
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 19
Line of Coverage
Commercial Auto Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Limits:
Combined Bodily Injury & Property Damage $ 1,000,000
Uninsured/Underinsured Motorist $ 1,000,000
Medical Expense $10,000
Uninsured Motorists $ 1,000,000
Underinsured Motorists $ 1,000,000
Deductible:
Comprehensive $1,000
Collision $1,000
Premium:Included
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 20
Description of Covered Auto Designation Symbols
Symbol Description
1 Any Auto
2 Owned Autos Only – only autos you own (and for liability coverage, any trailers you don’t
own while attached to power units you own), this includes those autos you acquire
ownership of after the policy begins.
3 Owned Private Passengers Autos Only –Only the private passenger autos you own.
This includes those private passenger autos you acquire ownership of after the policy
begins.
4 Owned Autos Other Than Private Passenger Autos Only –Only these autos you own
that are not of the private passenger types (and for Liability Coverage any trailers you don’t
own while attached to power units you own). This includes those autos not of the private
passenger type you acquire ownership of after the policy begins.
5 Owned Autos Subject to No-Fault –Only those autos that is required to have No-Fault
benefits in the state where they are licensed or principally garaged. This includes those
autos you acquire ownership of after the policy begins provided they are required to have
No-Fault benefits in the state where they are licensed or principally garaged.
6 Owned Autos Subject to a Compulsory Uninsured Motorist Law –Only those autos
you own that because of the law in the state where they are licensed or principally garaged
are required to have and cannot reject Uninsured Motorists Coverage. This includes those
autos you acquire ownership of after the policy begins provided they are subject to the
same state uninsured motorists requirements.
7 Specifically Described Autos –Only those autos described on the policy schedule of
covered vehicles for which a premium charge is shown and for Liability Coverage for any
trailer you don’t own while attached to any power unit described in the schedule of covered
vehicles.
8 Hired Autos Only –Only those autos you lease, hire, rent or borrow. This does not
include any auto you lease, hire, rent or borrow from any of your employees or partners, or
members of their households.
9 Non-owned Autos Only –Only those autos you do not own, lease, hire, rent or borrow
that are used in connection with your business. This includes only autos owned by your
employees or partners or members of their households, but only while used in your
business or your personal affairs.
13 Uninsured Motorist Coverage –Applies to any auto you do not own and that is a covered
auto under this policy for liability insurance and it is licensed or principally garaged in
Illinois.
19 Mobile Equipment Subject To Compulsory or Financial Responsibility or Other
Motor Vehicle Insurance Law Only –Only those “autos” that are land vehicles and that
would qualify under the definition of “mobile equipment” under this policy if they were not
subject to a compulsory or financial responsibility law or other motor vehicle insurance law
where they are licensed or principally garaged.
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 21
Schedule of Vehicles
Number Year Make Model Vin Value
1 2001 Aluma Ltd Trailer IYGUS18281B001671 700$
2 2006 Dodge Grand Caravan 1D4GP24E66B731334 16,000$
3 2007 Doolittle Trailer 1DGRS20257M072481 2,995$
4 2004 Ford F150 2FTRF17224CA79916 11,000$
5 2003 Ford F150 2FTRF17273CA61524 12,597$
6 2007 Ford F350 1FDWF37Y37EA13940 31,072$
7 2008 Ford F350 1FTWF31528EA08412 22,795$
8 2008 Ford F350 1FTWF31568EA08414 22,795$
9 2008 Ford F350 1FTWF31548EA08413 22,795$
10 2008 Ford F350 1FTWF31528ED44867 21,635$
11 1999 Richland Trailer 1JWTU1823KK000107 5,000$
12 2004 Tarco Trailer M2212XX8174M02 8,000$
13 2002 United Express Trailer 58109 2,000$
14 1998 Cronkhite Trailer - 2 axel 16x7 473271926W1101575 3,000$
15 2006 F550 Aerial Lift Truck 1FSAF57P56EC54524 69,270$
16 2008 Ford F150 1FTRF14W98KD16085 17,225$
17 2007 Ford F250 1FTNF21587EA47543 30,000$
18 2003 Ford F350 1FTSF31SX3EA32518 35,000$
19 2008 Ford F350 1FDWF37Y08ED57176 23,000$
20 2005 Freightliner Truck - HC80 1FVAB6BV75DN04463 143,900$
21 2008 International Dump Truck 1HTWDAAN48J648495 99,666$
22 2006 International Truck 1HTWDAAN46J218804 89,068$
23 2007 International Truck - 7400 1HTWDAAR37J429772 87,825$
24 2007 International Truck - 7400 1HTWDAAR17J429771 87,825$
25 2008 International Truck - 7400 1HTWHAAR78J648496 110,814$
26 2004 Mac Lander Trailer 4UVPF202X41005505 2,000$
27 1998 Towmaster Trailer - Single axel 12' 4KNTT1412WL160456 2,000$
28 1993 Doolittle Trailer 1DGRS1227PMO19515 1,000$
29 2008 Doolittle Trailer 1DGRS20228M079941 3,274$
30 2004 International Dump Truck 1HTWDAAR74J083169 72,000$
31 2006 International Dump Truck 1HTWHAAR36J218803 45,525$
32 2005 Ford F350 1FDWF37Y25EC37004 54,841$
33 2021 Ford Explorer 1FMK8AB3MGA19956 34,000$
34 2013 New Generation Trailer 1N91U1419DN307336 1,855$
35 2015 Ford F350 1FDRF3G68FED09773 29,010$
36 2015 Chevrolet Impala 2G1WD5E36F1160842 22,191$
37 2015 Chevrolet Tahoe 1GNSK2EC3FR725184 34,080$
38 2015 Chevrolet Tahoe 1GNSK2ECOFR725210 34,080$
39 2021 Ford Explorer 1FM5K8AB9MGA19900 32,000$
40 2015 Peterbilt Vac Con 2NP3LJOX8FM 266717 377,229$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 22
41 2015 Load Rite Tlr PE0222072-15146 4ZEPE2224F1086728 6,324$
42 2016 Ford Transit Van 1FTYE1ZM4GKA79591 19,778$
43 2016 Chevrolet Impala 2G1WA5E33G1160517 20,193$
44 2016 Chevrolet Impala 2G1WA5E30G1161317 20,193$
45 2016 Peterbilt 348 2NP3LJ0X9GM361854 170,000$
46 2016 PJ PJ Trailer MF CC182 4P5CC182G1241100 4,800$
47 2016 Chevrolet Impala 2G1WD5E33G1158872 22,102$
48 2016 Chevrolet Impala 2G1WD5E34G1157357 22,102$
49 2016 Chevrolet Impala 2G1WD5E36G1156162 22,102$
50 2016 Chevrolet Impala 2G1WD5E33G1158158 22,102$
51 2016 Ford F350 1FDRF3H68GED40778 28,689$
52 2016 Ford F350 1FDRF3H6XGED40779 28,689$
53 2017 Ford F150 1FTEW1CF8HFA76567 24,156$
54 2016 Chevrolet Impala 2G1WD5E31G1149006 21,997$
55 2016 Chevrolet Impala 2G1WD5E30G1155301 21,997$
56 2017 Ford Transit Van 1FTYE1YM9HKB18372 19,903$
57 2016 Chevrolet Impala 2G1WD5E33G1150206 22,517$
58 2016 Chevrolet Impala 2G1WD5E33G1154823 22,517$
59 2016 Chevrolet Impala 2G1WD5E30G1155315 22,517$
60 2018 Ford F150 4x4 1FTNF1EG5JKF37470 34,701$
61 2018 Ford F150 2x4 1FTMF1CB0JKF30476 33,206$
62 2018 Ford F150 1FTEX1CB2JKE60822 24,895$
63 2018 Chevrolet Malibu 1G1ZB5ST1JF132097 19,674$
64 2019 Ford Super Duty F-250 1FTBF2B61KED14170 36,275$
65 2019 PJ Trailer Trailer Utility UL 142 3CVUL1429K2585971 3,034$
66 2019 Ford F350 1FDRF3B63KEG51813 33,821$
67 2019 Ford F350 1FDRF3B65KEG51814 33,821$
68 2019 Peterbilt 348 single axle dump w/plow 2NP3HJ8X5LM709097 205,000$
69 2020 Ford Explorer 1FM5K8AB2LGA97899 45,410$
70 2020 Ford F350 1FTRF3B65LED09950 35,792$
71 2021 Ford Explorer 1FM5K8AB0MGA19879 47,670$
72 2019 Ford F450 - Dump 1FD0X4HY7KEG09696 58,975$
73 2021 Rhino 7X20TA Landscape 1R9RU2028ME912291 4,870$
74 2021 Ford Ranger 4X4 XLT 1FTER4FH4MLD33595 31,070$
75 2021 Ram 1500 3C6RR7KG2MG706170 42,840$
76 2021 Ram 1500 3C6RR7KG6MG706169 42,840$
77 2022 Ford Escape 1FMCU9H64NUA12355 35,557$
78 2021 Ford Explorer 1FM5K8AB6MGA19935 32,000$
79 2020 All Traffic Solutions Message Board/Speed Trailer 22,000$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 23
80 2020 All Traffic Solutions Message Board/Speed Trailer 22,000$
81 2021 Ford F350 Ut ility 1FDRF3862MED05707 55,000$
82 2021 Ford F350 Ut ility 1FD8F2B66MED05706 55,000$
83 2022 Ford F250 1FTBF2BN1NEF31147 35,135$
84 2022 Ford Explorer 1FM5K8AB6NGA43251 48,860$
85 2022 Ford Explorer 1FM5K8AB7NGA42853 46,520$
86 2022 Ford Explorer 1FM5K8AB4NGA42910 45,590$
87 2022 Intersate SI 820 TA@XLT 1UK500J23P1
9,725$
88 2022 Ford F-250 SD 4WD w/8' Western Plow 1FTBF2BN3NEF31215
44,048$
89 2022 Ford F-350 1FTRF3B6XNEF30950
49,000$
90 2022 Ford F-350 1FTRF3B63NEF20949
49,000$
91 2022 Ford F-250 SD 4 X 4 1FTBF2BN3NEF31148
35,135$
92 2022 Ford F-350 with plow 1FDRF3H65NEF31216 62,181$
93 2022 Ford F-350 Dump with plow 1FDRF3H6XNEF30952 65,519$
94 2022 Ford F-350 Dump with plow 1FDRF3H6XNEF30951 65,519$
95 2023 PJ Trailer 3CV1U2425P2652742
6,317$
96 2003 Haulmark Trailer - Enclosed 16HGB20243H105515 5,000$
TOTAL 3,786,740$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 24
Line of Coverage
Excess Liability Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Limits:
Each Occurrence $ 10,000,000
General Aggregate $ 10,000,000
Defense Inside/Outside the Limit:Inside the Limit
Underlying Coverages & Limits:
General Liability $ 1,000,000
Public Officials Liability $ 1,000,000
Automobile Liability $ 1,000,000
Self-Insured Retention: $10,000
Premium:Included
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 25
Line of Coverage
Law Enforcement Liability Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Law Enforcement Activity Liability
Each Occurrence $ 1,000,000
Annual Aggregate $ 3,000,000
Deductible:$25,000
Law Enforcement Line of Duty Accidental
Death
$50,000Per Person
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 26
Line of Coverage
Workers’ Compensation Coverage
INSURANCE COMPANY:Illinois Public Risk Fund
A.M. BEST RATING:N/A
STANDARD & POOR’S RATING:N/A
STATE COVERED STATUS:Non-Admitted
POLICY/COVERAGE TERM:1/1/2023 to 1/1/2024
Coverage:
Workers Compensation Statutory
Employers Liability Limit:
Each Accident $ 3,000,000
Disease –Each Employee $ 3,000,000
Disease –Policy Limit $ 3,000,000
It is imperative that Alliant and/or the carrier be notified IMMEDIATELY when a policyholder hires
employees and/or begins operations in any state not listed in PART 3. A on the INFORMATION PAGE of
the policy. Failure to obtain a workers' compensation policy in some states may result in substantial fines
levied on the policyholder dating back to the original date of hire. Coverage for other states under PART
3. C. (OTHER STATES INSURANCE) of the workers' compensation policy may not fulfill the coverage
verification requirement imposed by some states.
See Disclaimer Page for Important Notices and Acknowledgement
Class Estimated Estimated Rate Rate Premium Premium
Code Description 2022/2023 2023/2024 2022/2023 2023/2024 2022/2023 2023/2024 Difference
5506 Street Maintenance 632,792$ 665,426$ 9.352 9.851 59,179$ 65,551$ 6,372$
7520 Waterworks Operation 389,400$ 350,000$ 3.100 3.265 12,071$ 11,428$ (643)$
7580 Sewage Disposal Plant Operations 250,731$ 264,330$ 3.696 3.893 9,267$ 10,290$ 1,023$
7720 Police Officers 3,295,273$ 3,419,904$ 2.173 2.289 71,606$ 78,282$ 6,676$
8810 Clerical 1,863,747$ 1,990,437$ 0.117 0.123 2,181$ 2,448$ 267$
8868 Sc hool Professional 64,682$ 80,000$ 0.330 0.348 213$ 278$ 65$
9015 Buildings Operations 55,000$ 70,803$ 3.014 3.175 1,658$ 2,248$ 590$
9063 Recreation Center: All Other 287,257$ 366,090$ 1.054 1.111 3,028$ 4,067$ 1,039$
9102 Parks: NOC 515,427$ 584,669$ 3.590 3.781 18,504$ 22,106$ 3,602$
9410 Municipal 402,052$ 412,755$ 3.110 3.276 12,504$ 13,522$ 1,018$
7,756,361$ 8,204,413$ 190,211$ 210,220$ 20,009$
Administration Fee - 3%5,706$ 6,307$
Estimated Annual Premium 195,917$ 216,527$
Safety Grant 21,474$ 21,551$
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 27
Line of Coverage
Public Officials Liability Coverage including Employment Practices Liability Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Public Officials Liability Coverage
Each Occurrence $ 1,000,000
Annual Aggregate $ 3,000,000
Retroactive Date 12/31/2009
Employment Practices Liability Coverage
Each Occurrence $ 1,000,000
Annual Aggregate $ 3,000,000
Retroactive Date 12/31/2009
Deductible:$5,000
Coverages Include but not limited to:
x Breach of Contract
x Criminal, Dishonest, Fraudulent or Malicious
Acts
x Wage and Hour Claims
x Known Wrongful Employment Practice
Offenses
Premium:Included in Total Premium
It is imperative that Alliant and/or the carrier be notified IMMEDIATELY when a policyholder hires employees
and/or begins operations in any state not listed in PART 3. A on the INFORMATION PAGE of the
policy. Failure to obtain a workers' compensation policy in some states may result in substantial fines levied
on the policyholder dating back to the original date of hire. Coverage for other states under PART 3. C.
(OTHER STATES INSURANCE) of the workers' compensation policy may not fulfill the coverage verification
requirement imposed by some states.
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 28
Line of Coverage
Cyber Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING:A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
COVERAGE
Cyber Liability
Each Event Limit $ 1,000,000
Retroactive Date 12/31/2009
Privacy Crisis Management Expense
Each Event Limit $50,000
Retroactive Date 12/31/2009
Cyber Extortion Expense
Each Event Limit $20,000
Privacy Crisis Management Expense &
Cyber Extortion Expense
$ 50,000 Aggregate
Premium:Included
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 29
Line of Coverage
Crime Coverage
INSURANCE COMPANY:National Union Fire Insurance Company of
Pittsburgh, PA
A.M. BEST RATING:A (Excellent), Financial Size Category: XV
($2 Billion or greater) as of October 7, 2021
STANDARD & POOR’S RATING: A+ (Strong) as of May 20, 2022
STATE COVERED STATUS:Admitted
POLICY/COVERAGE TERM:12/31/2022 to 12/31/2023
Coverage Form:Limits:Deductible:
Employee Theft $ 1,000,000 $1,000
Forgery or Alteration $ 5000,000 $1,000
Computer Fraud and Funds Transfer Fraud $ 250,000 $1,000
Money & Securities –Inside the Premises $ 250,000 $1,000
Money & Securities –Outside the Premises $ 250,000 $1,000
Robbery/Safe Burglary –Inside Premises $ 100,000 $1,000
Fraudulent Impersonation $ 250,000 $1,000
Money Orders $ 250,000 $1,000
See Disclaimer Page for Important Notices and Acknowledgement
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 30
Disclosures
This proposal of insurance is provided as a matter of convenience and information only. All information
included in this proposal, including but not limited to personal and real property values, locations, operations,
products, data, automobile schedules, financial data and loss experience, is based on facts and
representations supplied to Alliant Insurance Services, Inc. by you. This proposal does not reflect any
independent study or investigation by Alliant Insurance Services, Inc. or its agents and employees.
Please be advised that this proposal is also expressly conditioned on there being no material change in the
risk between the date of this proposal and the inception date of the proposed policy (including the occurrence
of any claim or notice of circumstances that may give rise to a claim under any policy which the policy being
proposed is a renewal or replacement). In the event of such change of risk, the insurer may, at its sole
discretion, modify, or withdraw this proposal, whether or not this offer has already been accepted.
This proposal is not confirmation of insurance and does not add to, extend, amend, change, or alter any
coverage in any actual policy of insurance you may have. All existing policy terms, conditions, exclusions,
and limitations apply. For specific information regarding your insurance coverage, please refer to the policy
itself. Alliant Insurance Services, Inc. will not be liable for any claims arising from or related to information
included in or omitted from this proposal of insurance.
Alliant embraces a policy of transparency with respect to its compensation from insurance transactions.
Details on our compensation policy, including the types of income that Alliant may earn on a placement, are
available on our website at www.alliant.com. For a copy of our policy or for any inquiries regarding
compensation issues pertaining to your account you may also contact us at: Alliant Insurance Services,
Inc., Attention: General Counsel, 701 B Street, 6th Floor, San Diego, CA 92101.
Analyzing insurers' over-all performance and financial strength is a task that requires specialized skills and
in-depth technical understanding of all aspects of insurance company finances and operations. Insurance
brokerages such as Alliant Insurance typically rely upon rating agencies for this type of market analysis.
Both A.M. Best and Standard and Poor's have been industry leaders in this area for many decades, utilizing
a combination of quantitative and qualitative analysis of the information available in formulating their ratings.
A.M. Best has an extensive database of nearly 6,000 Life/Health, Property Casualty and International
companies. You can visit them at www.ambest.com. For additional information regarding insurer financial
strength ratings visit Standard and Poor's website at www.standardandpoors.com.
Our goal is to procure insurance for you with underwriters possessing the financial strength to perform.
Alliant does not, however, guarantee the solvency of any underwriters with which insurance or reinsurance
is placed and maintains no responsibility for any loss or damage arising from the financial failure or
insolvency of any insurer. We encourage you to review the publicly available information collected to enable
you to make an informed decision to accept or reject a particular underwriter. To learn more about
companies doing business in your state, visit the Department of Insurance website for that state.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 31
NY Regulation 194
Alliant Insurance Services, Inc. is an insurance producer licensed by the State of New York. Insurance
producers are authorized by their license to confer with insurance purchasers about the benefits, terms and
conditions of insurance contracts; to offer advice concerning the substantive benefits of particular insurance
contracts; to sell insurance; and to obtain insurance for purchasers. The role of the producer in any
particular transaction typically involves one or more of these activities.
Compensation will be paid to the producer, based on the insurance contract the producer sells. Depending
on the insurer(s) and insurance contract(s) the purchaser selects, compensation will be paid by the
insurer(s) selling the insurance contract or by another third party. Such compensation may vary depending
on a number of factors, including the insurance contract(s) and the insurer(s) the purchaser selects. In
some cases, other factors such as the volume of business a producer provides to an insurer or the
profitability of insurance contracts a producer provides to an insurer also may affect compensation.
The insurance purchaser may obtain information about compensation expected to be received by the
producer based in whole or in part on the sale of insurance to the purchaser, and (if applicable)
compensation expected to be received based in whole or in part on any alternative quotes presented to the
purchaser by the producer, by requesting such information from the producer.
Privacy
At Alliant, one of our top priorities is making sure that the information we have about you is protected and
secure. We value our relationship with you and work hard to preserve your privacy and ensure that your
preferences are honored. At the same time, the very nature of our relationship may result in Alliant’s
collecting or sharing certain types of information about you in order to provide the products and services
you expect from us. Please take the time to read our full Privacy Policy posted at www.alliant.com, and
contact your Alliant service team should you have any questions.
Other Disclosures / Disclaimers
FATCA:
The Foreign Account Tax Compliance Act (FATCA) requires the notification of certain financial accounts to
the United States Internal Revenue Service. Alliant does not provide tax advice so please contact your tax
consultant for your obligation regarding FATCA.
NRRA:
The Non-Admitted and Reinsurance Reform Act (NRRA) went into effect on July 21, 2011. Accordingly,
surplus lines tax rates and regulations are subject to change which could result in an increase or decrease
of the total surplus lines taxes and/or fees owed on this placement. If a change is required, we will promptly
notify you. Any additional taxes and/or fees must be promptly remitted to Alliant Insurance Services, Inc.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 32
Other Disclosures / Disclaimers - Continued
Guarantee Funds
Established by law in every state, guaranty funds are maintained by a state's insurance commissioner to
protect policyholders in the event that an insurer becomes insolvent or is unable to meet its financial
obligations.If your insurance carrier is identified as ‘Non-Admitted’, your policy is not protected by your
state’s Guaranty Fund.
Claims Reporting:
Your policy will come with specific claim reporting requirements. Please make sure you understand
these obligations. Contact your Alliant Service Team with any questions.
Claims Made Policy:
This claims-made policy contains a requirement stating that this policy applies only to any claim first
made against the Insured and reported to the insurer during the policy period or applicable extended
reporting period. Claims must be submitted to the insurer during the policy period, or applicable
extended reporting period, as required pursuant to the Claims/Loss Notification Clause within the policy
in order for coverage to apply. Late reporting or failure to report pursuant to the policy’s requirements
could result in a disclaimer of coverage by the insurer.
Any Employment Practices Liability (EPL) or Directors & Officers (D&O) with EPL coverage must give notice
to the insurer of any charges / complaints brought by any state / federal agency (i.e. EEOC and similar
proceedings) involving an employee. To preserve your rights under the policy, it is important that timely
notice be given to the insurer, whether or not a right to sue letter has been issued.
Changes and Developments
It is important that we be advised of any changes in your operations, which may have a bearing on the
validity and/or adequacy of your insurance. The types of changes that concern us include, but are not
limited to, those listed below:
Changes in any operations such as expansion to another state, new products, or new applications of
existing products.
Travel to any state not previously disclosed.
Permanent operations outside the United States, Canada or Puerto Rico.
Mergers and/or acquisition of new companies and any change in business ownership, including
percentages.
Any newly assumed contractual liability, granting of indemnities or hold harmless agreements.
Any changes in existing premises including vacancy, whether temporary or permanent, alterations,
demolition, etc. Also, any new premises either purchased, constructed or occupied
Circumstances which may require an increased liability insurance limit.
Any changes in fire or theft protection such as the installation of or disconnection of sprinkler systems,
burglar alarms, etc. This includes any alterations to the system.
Immediate notification of any changes to a scheduled of equipment, property, vehicles, electronic
data processing, etc.
Property of yours that is in transit, unless previously discussed and/or currently insured.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 33
Other Disclosures / Disclaimers - Continued
Certificates / Evidence of Insurance
A Certificate or Evidence is issued as a matter of information only and confers no rights upon the certificate
holder. The certificate does not affirmatively or negatively amend, extend or alter the coverage afforded by
a policy, nor does it constitute a contract between the issuing insurer(s), authorized representative,
producer or recipient.
You may have signed contracts, leases or other agreements requiring you to provide this evidence. In
those agreements, you may assume obligations and/or liability for others (Indemnification, Hold Harmless)
and some of the obligations that are not covered by insurance. We recommend that you and your legal
counsel review these documents.
In addition to providing a Certificate or Evident of Insurance, you may be required to name your landlord,
client or customer on your policy as a loss payee on property insurance or as an additional insured on
liability insurance. This is only possible with permission of the insurance company, added by endorsement
and, in some cases, an additional premium.
By naming the certificate holder as additional insured, there are consequences to your risks and insurance
policy including:
Your policy limits are now shared with other entities; their claims involvement may reduce or exhaust
your aggregate limit.
Your policy may provide higher limits than required by contract; your full limits can be exposed to the
additional insured.
There may be conflicts in defense when your insurer has to defend both you and the additional
insured.
An additional insured endorsement will most likely not provide notification of cancellation. Some
insurance companies use a “blanket” additional insured endorsement that provides coverage
automatically when it is required in a written contract. Most insurance companies do not want to be
notified of all additional insureds when there is a blanket endorsement on the policy. If a notice of
cancellation is required for the additional insured party, you must notify us immediately and we will
request an endorsement from your insurance company. There may be an additional premium for
adding a notice of cancellation endorsement for an additional insured.
See Request to Bind Coverage page for acknowledgment of all disclaimers and disclosures.
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 34
Flood Offering
Flooding is a serious threat to both personal and commercial clients. Flooding can happen anywhere, not just zone
referred to as high-risk areas (Special Flood Hazard Area). Your Alliant team is ready to explain how it works and the
associated costs.
Basic Facts
Congress created the NFIP in 1968 in response to the rising cost of taxpayer-funded disaster relief for flood victims and
the increasing amount of damage caused by floods. The NFIP makes federally backed flood insurance available in
communities that agree to adopt and enforce floodplain management ordinances to reduce future flood damage. The
NFIP is self-supporting for the average historical loss year. This means that unless there is a widespread disaster,
operating expenses and flood insurance claims are financed through premiums collected.
Commercial buildings or residential dwellings owned by commercial entities are considered commercial property. All
others are residential dwellings
The FEMA Summary for Commercial Property and FEMA Standard Summary of Coverage provides information on the
following:
x Types of Flood Insurance Coverage
x What is a Flood-“a General and temporary condition of partial or complete inundation of two or more acres of
normally dry land area”…
x Deductibles –various options to meet your financial needs
x What is Covered and What is Not
x The valuation of the Property –Actual Cash Value or Replacement Cost
Additional Information
x Flood Zones-
o https://www.fema.gov/flood-zones
x Excess Flood Insurance (contact your Producer for additional information)
o Increased limits over the maximum flood limit provided by NFIP
FEMA Glossary of Flood Terms
https://www.fema.gov/national-flood-insurance-program/definitions
If you do NOT wish to purchase flood insurance your signature is required below:
Signature:Date:
Name Printed / Typed:
Company Name:
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 35
Optional Coverages
The following represents a list of insurance coverages that are not included in this proposal, but are
optional and may be available with further underwriting information.
Note some of these coverages may be included with limitations or insured elsewhere. This is a partial
listing as you may have additional risks not contemplated here or are unique to your organization.
x Fidelity Insurance
x Directors & Officers Liability
x Earthquake Insurance
x Employed Lawyers
x Employment Practices Liability
x Event Cancellation
x Fiduciary Liability
x Fireworks Liability
x Flood Insurance
x Foreign Insurance
x Garage Keepers Liability
x Kidnap & Ransom
x Media and Publishers Liability
x Medical Malpractice Liability
x Network Security / Privacy Liability and
Internet Media Liability
x Pollution Liability
x Owned/Non-Owned Aircraft
x Owned Watercraft
x Special Events Liability
x Student Accident
x Volunteer Accidental Death &
Dismemberment (AD&D)
x Workplace Violence
Glossary of Insurance Terms
Below are a couple of links to assist you in understanding the insurance terms you may find within your
insurance coverages:
http://insurancecommunityuniversity.com/UniversityResources/InsuranceGlossaryFREE.aspx
http://www.ambest.com/resource/glossary.html
http://www.irmi.com/online/insurance-glossary/default.aspx
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 36
Binding Requirements Recap
Below is a recap by Line of Coverage. ALL coverage(s) require the following:
x A written request to bind coverage
x All Surplus Lines Taxes/Fees are Fully Earned (only applies to a non-admitted carrier)
Coverage Line and Description of Subjectivity(ies)Effective Date
Commercial Property 12/31/2022
x None
Commercial General Liability 12/31/2022
x None
Commercial Auto 12/31/2022
x None
Excess Liability 12/31/2022
x None
Law Enforcement Liability 12/31/2022
x None
Workers’ Compensation 1/1/2023
x None
Public Officials Lability / Employment Practices Liability 12/31/2022
x None
Cyber 12/31/2022
x None
Crime 12/31/2022
x None
In order to complete the underwriting process, we require that you send us any additional information
requested above. We are not required to bind coverage prior to our receipt and underwriting acceptance of
the above information. However, if we do bind coverage prior to such acceptance, the terms and conditions
as indicated above may be amended until such receipt and acceptance. Any agreement to bind coverage
in connection with this proposal must be in writing from an authorized employee of the Insurer
Date Issued: 12/1/22 Alliant Insurance Services, Inc. | www.alliant.com | CA License No. 0C36861 Page 37
Request to Bind Coverage
United City of Yorkville
We have reviewed the proposal and agree to the terms and conditions of the coverages presented. We
are requesting coverage to be bound as outlined by coverage line below:
Coverage Line Bind Coverage for:
Commercial Property ܆
Commercial General Liability ܆
Commercial Auto ܆
Excess Liability ܆
Law Enforcement Liability ܆
Workers’ Compensation ܆
Public Officials Lability / Employment Practices Liability ܆
Cyber ܆
Crime ܆
Did you know that Alliant works with premium financing companies?
Are you interested in financing your annual premium?
Yes, please provide us with a
financing quote.
No, we do not wish to finance
our premium.
☐☐
This Authorization to Bind Coverage also acknowledges receipt and review of all disclaimers and
disclosures, including exposures used to develop insurance terms, contained within this proposal.
Signature of Authorized Insured Representative Date
Title
Printed / Typed Name
This proposal does not constitute a binder of insurance. Binding is subject to final carrier
approval. The actual terms and conditions of the policy will prevail.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #3
Tracking Number
CC 2022-60
Fireworks Contract Extension and Budget Amendment
City Council – December 13, 2022
Super Majority (6 out of 9)
Approval
Tim Evans Parks & Recreation
Name Department
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
Rob Fredrickson, Finance Director
CC: Bart Olson, City Administrator
Date: November 2, 2022
Subject: Annual Fireworks Display Contract Approval
Summary
Review and approval of the City’s Annual Fireworks Display Contract extension and
corresponding budget amendment.
Background
Approximately 10 years ago, staff members of the City’s Parks & Recreation Department began
volunteering with the Yorkville Area 4th of July Celebration committee in organizing the annual
Yorkville Area 4th of July event and fireworks show. The City graciously offered to continue
with police assistance, loaning equipment (such as barricades, cones, utility vehicles, port-a-lets
etc.) as well as created a “City 4th of July” account to collect revenues and pay expenses.
Since City staff started volunteering with the Yorkville Area 4th of July Celebration, the City has
added three additional fireworks shows, St. Patrick’s, Holiday Celebration & a Summer Kick
Off, for residents to enjoy. For all four (4) 2022 fireworks performances, which included an
enhanced 4th of July show, the City paid $54,000.
As part of the currently scheduled 2023 City fireworks shows, staff will need to sign a fireworks
contract that will exceed $25,000. To receive the best purchase prices, Parks & Recreation staff,
created the attached 2021 fireworks Request for Proposal (RFP). Proposals were accepted
between Thursday, February 25, 2021 and 10:00am on Tuesday, March 9, 2021. The current
contract was approved by the Council at their March 23, 2021 meeting.
One fireworks manufacturer submitted a proposal, Mad Bomber Fireworks Productions, who the
City and the 4th of July Committee has contracted with for many years. The 2023 proposal is
attached with the four fireworks show costing a total of $60,000.
This original one-year contract has the option for two one-year renewals. As part of the budget
process, staff is bringing the contract to the Council for the second of the one-year renewal in
2023.
In order to formally extend the contract for another year, we must amend the current year (FY
23) budget, as any contractual commitment of the City to expend funds must be followed by a
subsequent appropriation per State Statute. Since three of the four firework shows will not take
place until next fiscal year (the St. Patrick’s Day show is already appropriated in the FY 23
budget), staff would roll the current year amended amount of $45,000 (three quarters of $60,000)
into FY 24, as part of the annual budget process. To keep the amendment as simple as possible,
only the program supplies line item in the Recreation Department cost center of the (79) Parks &
Recreation Fund has been adjusted. The actual financing mechanism(s) (i.e., program revenues,
General Fund transfer, etc.) will be determined as part of the FY 24 budget process. On paper,
this amendment will reduce fund balance by $45,000 (by increasing Recreation program supplies
from $290,000 to $335,000); however, in actuality this amendment will have no budgetary
effect, since the actual expenditures will not be incurred until FY 24.
Recommendation
Staff seeks City Council approval of the attached budget amendment in order to execute the Mad
Bomber Fireworks Productions contract proposal in the amount of $60,000 for the four City
fireworks shows in 2023.
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-____
AN ORDINANCE AUTHORIZING THE THIRD AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2022 AND ENDING ON APRIL 30, 2023
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2022-13 on
April 12, 2022 adopting an annual budget for the fiscal year commencing on May 1, 2022 and
ending on April 30, 2023; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A, attached hereto and made a part
hereof by reference, increasing and/or decreasing certain object classes and decreasing certain
fund balances in the Parks & Recreation fund with respect to the United City of Yorkville’s
2022-2023 Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Ordinance No. 2022-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ___________________, 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ___________________, 2022.
______________________________
MAYOR
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Actual Actual Actual Budget Budget
Revenue
Charges for Service 527,941$ 357,208$ 549,231$ 665,000$ 665,000$
Investment Earnings 1,333 235 91 150 150
Reimbursements 14,147 5,607 3,991 - -
Miscellaneous 223,430 68,018 239,222 225,781 225,781
Other Financing Sources 1,410,988 1,473,433 1,515,511 2,232,541 2,232,541
Total Revenue 2,177,839$ 1,904,501$ 2,308,046$ 3,123,472$ 3,123,472$
Expenditures
Salaries 1,043,046$ 1,007,587$ 1,122,835$ 1,369,336$ 1,369,336$
Benefits 438,889 424,491 421,101 539,396 539,396
Contractual Services 269,209 521,370 284,725 590,720 590,720
Supplies 468,126 289,536 552,385 674,020 719,020
Total Expenditures 2,219,270$ 2,242,984$ 2,381,046$ 3,173,472$ 3,218,472$
Surplus (Deficit)(41,431) (338,483) (73,000) (50,000) (95,000)
Ending Fund Balance 411,485$ 73,000$ -$ -$ (95,000)$
18.5% 3.3% 0.0% 0.0% -3.0%
PARKS & RECREATION FUND (79)
This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events
and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes
consist of a wide variety of options serving children through senior citizens. Special events range from Music Under
the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites
including buildings, boulevards, parks, utility locations and natural areas.
($200)
($100)
$0
$100
$200
$300
$400
$500
ThousandsFund Balance
1
79
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
79-000-44-00-4402 SPECIAL EVENTS 83,523$ 9,549$ 73,124$ 90,000$ 90,000$
79-000-44-00-4403 CHILD DEVELOPMENT 129,116 83,029 126,268 145,000 145,000
79-000-44-00-4404 ATHLETICS AND FITNESS 272,906 259,988 323,635 370,000 370,000
79-000-44-00-4441 CONCESSION REVENUE 42,396 4,642 26,204 45,000 45,000
79-000-44-00-4482 LIBRARY CHAREGBACK - - - 15,000 15,000
79-000-45-00-4500 1,333$ 235$ 91$ 150$ 150$
79-000-46-00-4690 14,147$ 5,607$ 3,991$ -$ -$
79-000-48-00-4820 RENTAL INCOME 57,539$ 54,976$ 64,149$ 68,281$ 68,281$
79-000-48-00-4825 PARK RENTALS 18,259 1,746 9,968 17,500 17,500
79-000-48-00-4843 HOMETOWN DAYS 124,328 - 145,676 120,000 120,000
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 18,154 3,745 7,800 15,000 15,000
79-000-48-00-4850 MISCELLANEOUS INCOME 5,150 7,551 11,629 5,000 5,000
79-000-49-00-4901 TRANSFER FROM GENERAL 1,410,988$ 1,473,433$ 1,515,511$ 2,232,541$ 2,232,541$
665,000$
-$
Charges for Services
1,473,433$
357,208$
14,147$ 5,607$
Miscellaneous
Total:
Total:
223,430$
Investment Earnings
Total:549,231$
91$ Total:235$
527,941$
2,232,541$
1,333$
225,781$
150$
1,515,511$
Reimbursements
REIMB - MISCELLANEOUS
3,991$
239,222$ 68,018$
Reimbursements
Other Financing Sources 1,410,988$
2,177,839$
Description
Miscellaneous
INVESTMENT EARNINGS
Charges for Services
Investment Earnings
3,123,472$
United City of Yorkville
Parks and Recreation Fund
665,000$
150$
-$
225,781$
2,232,541$
3,123,472$ 2,308,046$ 1,904,501$
PARKS AND RECREATION FUND REVENUE
Total: PARKS & REC REVENUE
Other Financing Sources
Total:
2
795
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
79-795-50-00-5010 SALARIES & WAGES 362,352$ 372,355$ 369,077$ 455,946$ 455,946$
79-795-50-00-5015 PART-TIME SALARIES 14,151 473 4,078 27,500 27,500
79-795-50-00-5045 CONCESSION WAGES 11,389 - 8,820 15,000 15,000
79-795-50-00-5046 PRE-SCHOOL WAGES 31,664 20,559 42,373 60,000 60,000
79-795-50-00-5052 INSTRUCTORS WAGES 31,873 13,687 12,468 40,000 40,000
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,840$ 41,742$ 39,317$ 47,064$ 47,064$
79-795-52-00-5214 FICA CONTRIBUTION 33,656 30,377 32,801 44,133 44,133
79-795-52-00-5216 GROUP HEALTH INSURANCE 96,861 76,908 69,510 137,506 137,506
79-795-52-00-5222 GROUP LIFE INSURANCE 449 411 607 826 826
79-795-52-00-5223 DENTAL INSURANCE 6,763 6,142 5,084 7,868 7,868
79-795-52-00-5224 VISION INSURANCE 984 1,020 797 1,185 1,185
79-795-54-00-5412 TRAINING & CONFERENCES 3,753$ 204$ 1,952$ 5,000$ 5,000$
79-795-54-00-5415 TRAVEL & LODGING 847 - 4 3,000 3,000
79-795-54-00-5424 5,847 438 2,473 8,290 8,290
79-795-54-00-5426 PUBLISHING & ADVERTISING 34,208 4,655 11,356 55,000 55,000
79-795-54-00-5440 TELECOMMUNICATIONS 10,319 11,641 14,482 8,750 8,750
79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 2,500
79-795-54-00-5452 POSTAGE & SHIPPING 3,353 1,562 1,114 3,500 3,500
79-795-54-00-5460 DUES & SUBSCRIPTIONS 2,737 2,803 2,247 3,000 3,000
79-795-54-00-5462 PROFESSIONAL SERVICES 120,436 51,882 87,708 140,000 140,000
79-795-54-00-5480 UTILITIES 12,524 5,337 7,333 10,600 10,600
79-795-54-00-5485 RENTAL & LEASE PURCHASE 1,376 1,416 1,339 6,000 6,000
79-795-54-00-5488 OFFICE CLEANING 6,318 7,560 7,419 15,128 15,128
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,849 2,173 976 78,000 78,000
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 124,197$ 700$ 127,875$ 120,000$ 120,000$
79-795-56-00-5606 PROGRAM SUPPLIES 141,280 118,617 189,296 290,000 335,000
79-795-56-00-5607 CONCESSION SUPPLIES 15,346 4,852 13,014 18,000 18,000
79-795-56-00-5610 OFFICE SUPPLIES 1,849 2,038 2,395 3,000 3,000
203,567$ Total:Contractual Services
COMPUTER REPLACEMENT CHARGEBACK
Contractual Services
Total:Benefits
338,768$ 138,403$
156,600$ 174,553$ 238,582$ 148,116$
89,671$
Supplies
United City of Yorkville
Parks and Recreation Fund
598,446$
238,582$
338,768$
Salaries
Total:Salaries 451,429$
RECREATION DEPARTMENT EXPENDITURES
Description
598,446$ 407,074$ 436,816$
Benefits
3
795
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
United City of Yorkville
Parks and Recreation Fund
RECREATION DEPARTMENT EXPENDITURES
Description
79-795-56-00-5620 OPERATING SUPPLIES 13,458 65,858 23,430 25,000 25,000
79-795-56-00-5640 REPAIR & MAINTENANCE 1,026 1,140 1,363 2,000 2,000
503,000$
1,633,796$
458,000$
1,080,708$ Total: RECREATION EXPENDITURES 1,126,705$ 846,550$
Total:Supplies 297,156$ 357,373$
1,678,796$
193,205$
4
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #4
Tracking Number
CC 2022-61
Sports Uniforms Contract Extension and Budget Amendment
City Council – December 13, 2022
Super Majority (6 out of 9)
Approval
Tim Evans Parks & Recreation
Name Department
Summary
Review and approval of the Athletic Uniforms and Equipment Contract extension and
corresponding budget amendment.
Background
The Yorkville Parks and Recreation Department is responsible for purchasing equipment and
uniforms for athletic leagues and programs offered throughout the year for the City’s youth and
adult sports leagues. To obtain the best purchase prices, Parks & Recreation released a Request
For Proposal (RFP) on January 14th, 2021. Proposals were accepted until 10:00 am on Friday,
January 29, 2021, where staff received four submissions.
In February 2021, the City Council approved staff’s recommendation to approve a one-year
contract with BSN Sports. BSN Sports has provided uniforms and equipment for several years to
the Parks & Recreation Department with minimal issues. They provide quality materials and are
responsive to provide a high customer service level to staff and ultimately participants. BSN
Sports also has a local office in Yorkville, IL, which has allowed for flexibility and promptness
when receiving shipments.
The original one-year contract has the option for two one-year renewals. In January 2022, the
Council approved the 1st of the one-year contract renewals. As part of the budget process, staff is
bringing the contract to the Council for the second of the one-year renewals in 2023. Since
registration numbers are pending, as they occur over the course of the year, it is possible the City
will purchase over $25,000 worth of athletic league uniforms and equipment for 2023. In 2022,
the City purchased $62,095.40 on athletic uniforms and equipment from BSN Sports. The
participant registration fees cover these expenses for each program.
In order to formally extend the contract for another year, we must amend the current year (FY
23) budget, as any contractual commitment of the City to expend funds must be followed by a
subsequent appropriation per State Statute. Since the actual transaction will not take place until
next fiscal year, staff would roll the current year amended amount of $50,000 (estimated) into
FY 24, as part of the annual budget process. To keep the amendment as simple as possible, only
the program supplies line item in the Recreation Department cost center of the (79) Parks &
Recreation Fund has been adjusted. The actual financing mechanism(s) (i.e., program revenues,
General Fund transfer, etc.) will be determined as part of the FY 24 budget process. On paper,
this amendment will reduce fund balance by $50,000 (by increasing Recreation program supplies
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
Rob Fredrickson, Finance Director
CC: Bart Olson, City Administrator
Date: November 2, 2022
Subject: Athletics Uniforms and Equipment Contract
by $50,000 – from $240,000 to $290,000); however, in actuality this amendment will have no
budgetary effect, since the actual purchase will not be executed until sometime in FY 24.
Recommendation
Staff requests City Council approval of a budget amendment in order to authorize the one-year
extension of a contract with BSN Sports to purchase Athletic Equipment and Uniforms.
Attachments
x Exhibit A - Athletic Equipment and Uniform Purchase Contract – BSN Sports
x Exhibit B – Budget Amendment
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-____
AN ORDINANCE AUTHORIZING THE SECOND AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2022 AND ENDING ON APRIL 30, 2023
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2022-13 on
April 12, 2022 adopting an annual budget for the fiscal year commencing on May 1, 2022 and
ending on April 30, 2023; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A, attached hereto and made a part
hereof by reference, increasing and/or decreasing certain object classes and decreasing certain
fund balances in the Parks & Recreation fund with respect to the United City of Yorkville’s
2022-2023 Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Exhibit B
Ordinance No. 2022-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ___________________, 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ___________________, 2022.
______________________________
MAYOR
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Actual Actual Actual Budget Budget
Revenue
Charges for Service 527,941$ 357,208$ 549,231$ 665,000$ 665,000$
Investment Earnings 1,333 235 91 150 150
Reimbursements 14,147 5,607 3,991 - -
Miscellaneous 223,430 68,018 239,222 225,781 225,781
Other Financing Sources 1,410,988 1,473,433 1,515,511 2,232,541 2,232,541
Total Revenue 2,177,839$ 1,904,501$ 2,308,046$ 3,123,472$ 3,123,472$
Expenditures
Salaries 1,043,046$ 1,007,587$ 1,122,835$ 1,369,336$ 1,369,336$
Benefits 438,889 424,491 421,101 539,396 539,396
Contractual Services 269,209 521,370 284,725 590,720 590,720
Supplies 468,126 289,536 552,385 624,020 674,020
Total Expenditures 2,219,270$ 2,242,984$ 2,381,046$ 3,123,472$ 3,173,472$
Surplus (Deficit)(41,431) (338,483) (73,000) - (50,000)
Ending Fund Balance 411,485$ 73,000$ -$ -$ (50,000)$
18.5% 3.3% 0.0% 0.0% -1.6%
PARKS & RECREATION FUND (79)
This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events
and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes
consist of a wide variety of options serving children through senior citizens. Special events range from Music Under
the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites
including buildings, boulevards, parks, utility locations and natural areas.
($100)
$0
$100
$200
$300
$400
$500
ThousandsFund Balance
Schedule A
79
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
79-000-44-00-4402 SPECIAL EVENTS 83,523$ 9,549$ 73,124$ 90,000$ 90,000$
79-000-44-00-4403 CHILD DEVELOPMENT 129,116 83,029 126,268 145,000 145,000
79-000-44-00-4404 ATHLETICS AND FITNESS 272,906 259,988 323,635 370,000 370,000
79-000-44-00-4441 CONCESSION REVENUE 42,396 4,642 26,204 45,000 45,000
79-000-44-00-4482 LIBRARY CHAREGBACK - - - 15,000 15,000
79-000-45-00-4500 1,333$ 235$ 91$ 150$ 150$
79-000-46-00-4690 14,147$ 5,607$ 3,991$ -$ -$
79-000-48-00-4820 RENTAL INCOME 57,539$ 54,976$ 64,149$ 68,281$ 68,281$
79-000-48-00-4825 PARK RENTALS 18,259 1,746 9,968 17,500 17,500
79-000-48-00-4843 HOMETOWN DAYS 124,328 - 145,676 120,000 120,000
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 18,154 3,745 7,800 15,000 15,000
79-000-48-00-4850 MISCELLANEOUS INCOME 5,150 7,551 11,629 5,000 5,000
79-000-49-00-4901 TRANSFER FROM GENERAL 1,410,988$ 1,473,433$ 1,515,511$ 2,232,541$ 2,232,541$
665,000$
-$
Charges for Services
1,473,433$
357,208$
14,147$ 5,607$
Miscellaneous
Total:
Total:
223,430$
Investment Earnings
Total:549,231$
91$ Total:235$
527,941$
2,232,541$
1,333$
225,781$
150$
1,515,511$
Reimbursements
REIMB - MISCELLANEOUS
3,991$
239,222$ 68,018$
Reimbursements
Other Financing Sources 1,410,988$
2,177,839$
Description
Miscellaneous
INVESTMENT EARNINGS
Charges for Services
Investment Earnings
3,123,472$
United City of Yorkville
Parks and Recreation Fund
665,000$
150$
-$
225,781$
2,232,541$
3,123,472$ 2,308,046$ 1,904,501$
PARKS AND RECREATION FUND REVENUE
Total: PARKS & REC REVENUE
Other Financing Sources
Total:
795
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
79-795-50-00-5010 SALARIES & WAGES 362,352$ 372,355$ 369,077$ 455,946$ 455,946$
79-795-50-00-5015 PART-TIME SALARIES 14,151 473 4,078 27,500 27,500
79-795-50-00-5045 CONCESSION WAGES 11,389 - 8,820 15,000 15,000
79-795-50-00-5046 PRE-SCHOOL WAGES 31,664 20,559 42,373 60,000 60,000
79-795-50-00-5052 INSTRUCTORS WAGES 31,873 13,687 12,468 40,000 40,000
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 35,840$ 41,742$ 39,317$ 47,064$ 47,064$
79-795-52-00-5214 FICA CONTRIBUTION 33,656 30,377 32,801 44,133 44,133
79-795-52-00-5216 GROUP HEALTH INSURANCE 96,861 76,908 69,510 137,506 137,506
79-795-52-00-5222 GROUP LIFE INSURANCE 449 411 607 826 826
79-795-52-00-5223 DENTAL INSURANCE 6,763 6,142 5,084 7,868 7,868
79-795-52-00-5224 VISION INSURANCE 984 1,020 797 1,185 1,185
79-795-54-00-5412 TRAINING & CONFERENCES 3,753$ 204$ 1,952$ 5,000$ 5,000$
79-795-54-00-5415 TRAVEL & LODGING 847 - 4 3,000 3,000
79-795-54-00-5424 5,847 438 2,473 8,290 8,290
79-795-54-00-5426 PUBLISHING & ADVERTISING 34,208 4,655 11,356 55,000 55,000
79-795-54-00-5440 TELECOMMUNICATIONS 10,319 11,641 14,482 8,750 8,750
79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 2,500
79-795-54-00-5452 POSTAGE & SHIPPING 3,353 1,562 1,114 3,500 3,500
79-795-54-00-5460 DUES & SUBSCRIPTIONS 2,737 2,803 2,247 3,000 3,000
79-795-54-00-5462 PROFESSIONAL SERVICES 120,436 51,882 87,708 140,000 140,000
79-795-54-00-5480 UTILITIES 12,524 5,337 7,333 10,600 10,600
79-795-54-00-5485 RENTAL & LEASE PURCHASE 1,376 1,416 1,339 6,000 6,000
79-795-54-00-5488 OFFICE CLEANING 6,318 7,560 7,419 15,128 15,128
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,849 2,173 976 78,000 78,000
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 124,197$ 700$ 127,875$ 120,000$ 120,000$
79-795-56-00-5606 PROGRAM SUPPLIES 141,280 118,617 189,296 240,000 290,000
79-795-56-00-5607 CONCESSION SUPPLIES 15,346 4,852 13,014 18,000 18,000
79-795-56-00-5610 OFFICE SUPPLIES 1,849 2,038 2,395 3,000 3,000
203,567$ Total:Contractual Services
COMPUTER REPLACEMENT CHARGEBACK
Contractual Services
Total:Benefits
338,768$ 138,403$
156,600$ 174,553$ 238,582$ 148,116$
89,671$
Supplies
United City of Yorkville
Parks and Recreation Fund
598,446$
238,582$
338,768$
Salaries
Total:Salaries 451,429$
RECREATION DEPARTMENT EXPENDITURES
Description
598,446$ 407,074$ 436,816$
Benefits
795
FY 2023 FY 2023
FY 2020 FY 2021 FY 2022 Adopted Amended
Account Actual Actual Actual Budget Budget
United City of Yorkville
Parks and Recreation Fund
RECREATION DEPARTMENT EXPENDITURES
Description
79-795-56-00-5620 OPERATING SUPPLIES 13,458 65,858 23,430 25,000 25,000
79-795-56-00-5640 REPAIR & MAINTENANCE 1,026 1,140 1,363 2,000 2,000
458,000$
1,583,796$
408,000$
1,080,708$ Total: RECREATION EXPENDITURES 1,126,705$ 846,550$
Total:Supplies 297,156$ 357,373$
1,633,796$
193,205$
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #5
Tracking Number
CC 2022-62
Playgrounds Purchase Proposal
City Council – December 13, 2022
Super Majority (6 out of 9)
Approval
Tim Evans Parks & Recreation
Name Department
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
Scott Sleezer, Supt. of Parks
CC: Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Date: December 1, 2022
Subject: Playgrounds Purchase Proposal
Subject
Playgrounds Purchase Proposal
Background
As part of the Fiscal Year 2023 P&R Capital Budget and the City’s playground replacement
schedule, Parks & Recreation staff has been working with ParKreation on a proposal for three (3)
new playground purchases (Kiwanis, Sleezer, and Countryside). Similar to the last two (2)
rounds of playground equipment purchases, this a single source purchase proposal since staff
will be purchasing from the same original playground manufacturer as the playground at
Kiwanis Park. Plus, as stated in the playground purchase quote, the City will be saving $111,515,
or about 40%, by purchasing all three (3) playgrounds from the same playground manufacturer.
In addition to working with ParKreation on the proposal, staff reviewed the attached purchase
quote with the Park Board at their November 17 meeting. The Board approved staff’s
recommendation to present this request to the City Council for approval.
As shown in the attached playground replacement schedule, both Sleezer and Kiwanis
playgrounds have reached their designated, useful lifespan. Both playground amenities are over
twenty (20) years old and were scheduled to be replaced in 2022.
Due to the Countryside subdivision not having easy access to a playground, staff is a proposing a
new playground purchase and installation project in that subdivision. Throughout 2022, the City
and Congregational Church have had discussions about creating a new park site with a
playground on a portion of the Church grounds. These discussions continue and have not been
finalized, nor has an agreement been drafted. Countryside subdivision currently does not have a
City-owned playground and, because it is surrounded by Rt. 34 & Rt. 47, residents of the
subdivision do not have easy access to a nearby City playground. If an agreement with the
Congregational Church is not reached, the new playground will be used on the Prestwick Park
site.
Between the P&R Capital Budget and funds designated for Countryside, there is about $220,000
available to purchase and install these three playground structures. As per the attached
playground quote, staff is expecting to spend $177,083 on the three (3) playground purchases.
Staff then expects to spend about $45,000 to install them.
To maximize the budget and lower the amount of staff time, staff will be refurbishing the
playground at Kiwanis Park. This is similar to what P&R staff did with the Price and Fox Hill
playgrounds. Unfortunately, the Sleezer playground is a complete redevelopment playground
project, except for the swings. By keeping the swing frames, and simply replacing the swings
and adding an inclusive swing, the City will still be saving $4,000 - $5,000.
Additionally, at Sleezer Park, staff is adding a Quite Grove playground amenity equipment piece.
A Quiet Grove provides a calming escape where a child and parent can focus and relax. It
features field-tested sound reduction and five different play activities that give children options
to regroup. This playground sanctuary will be placed away from other activities to create a
peaceful retreat for children who may feel overwhelmed by the playground’s sights and sounds.
Pictures attached.
Recommendation
Parks & Recreation staff seeks City Council approval of the Park Board recommendation to
move forward with the single source purchase of the three (3) playground equipment pieces for
Kiwanis, Sleezer, and Countryside park sites in an amount not to exceed $177,083 from
ParKreation.
United City of Yorkville—Parks and Recreation Department
Thank you for the opportunity for allowing us to submit our Little
Tikes Commercial playground concepts for your Countryside, Kiwa-
nis, and Emily Sleezer Playgrounds.
I had the opportunity to work with Yorkville 20+ years ago on your
Kiwanis Park. Now that park is up for a face lift, We are able to utilize
some of the uprights and components in the new design. We also
then have a concept for your Countryside Park as well as Emily
Sleezer park sites.
Since we are looking at 3 sites, we are able to offer you our “triple
play” extra discount bringing the savings to 40% off the listed price.
This savings would be for all three playgrounds to be ordered at the
same time.
List Price Sourcewell Triple Play Total
Countryside $43,240 $-7,351 $-9,945 $25,944
Kiwanis $120,786 $-27,781 $-20,533 $72,472
Emily Sleezer $124,612 $-28,660 $-21,185 $74,767
Shipping on 3 playgrounds to Yorkville, IL $ 3,900
Total $177,083
I am very excited about the designs and components we have added
into these designs. The X-Tower, the quiet grove, X-climber, interac-
tive play panels, and the inclusive spinner are some of the highlights.
These playgrounds will provide many years of fun and enjoyment for
the families of Yorkville.
Thank you ,
Paul Gozder
Playground Replacement Schedule
The industry standard for the useful life of a playground is fifteen to twenty years.
We are scheduling replacement at between eighteen to twenty years. Yorkville
playgrounds are inspected and maintained regularly. Depending on manufacture and parts
availability, replacement will be on a case by case basis. Three percent has been added
for every year to compensate for manufacturing increases and inflation. These costs do
not include playground removal and installation.
Site Installed Date Replacement Date Cost Estimate
Sleezer 2002 2020 $80k
Kiwanis 2004 2022 $100k
Rice 2004 2022 $82k
Rotary 2004 2022 $100k
Cannonball 2005 2023 $105k
Gilbert 2005 2023 $60k
Sunflower 2006 2024 $85k
Bridge 2006 2024 $70k
Raintree A 2006 2024 $70k
Stepping Stones 2007 2025 $100k
Bristol Station 2007 2025 $125k
Riemenschnider 2007 2025 $125k
Hiding Spot 2007 2025 $135k
Cobb 2008 2026 $65k
Heartland Circle 2008 2026 $128k
Greens 2008 2026 $120k
Bristol Bay A 2010 2028 $125k
Raintree B 2011 2029 $135k
Grande Reserve B 2014 2034 $95k
Riverfront 2017 2037 $150k
Windett Ridge 2018 2038 $78k
Caledonia 2020 2040 $75K
Autmun Creek 2020 2040 $75K
Purcell Park 2020 2040 $75K
Beecher Park 2020 2040 $150K
Price 2022 2041 $100K
Fox Hill 2022 2041 $100K
1. Purcell Park (325 Fairhaven Dr)Attractions: Playground for 5-12 yearolds, Picnic Area
2. Fox Hill East Park(1474 Sycamore Rd)Attractions: Baseball Field, BasketballCourt, Playground for 5-12 year olds,Picnic Area
3. Fox Hill West Park (1711 John St)Attractions: Baseball Field, Disc Golf,Trails, Natural Areas, Open Space
4. Hiding Spot Park(307 Park & Freemont)Theme: MusicAttractions: Playground for 5-12 yearolds, Picnic Area, Sand, Shelter,Wheelchair Accessible
5. Emily Sleezer Park(837 Homestead Dr)Attractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Trails
6. Town Square Park(301 N. Bridge St)Attractions: Picnic Area, PortableRestrooms, Gazebo
7. Beecher Park (901 Game Farm Rd)Attractions: Baseball Fields, Concessions,Football Field, Playground for 5-12 yearolds, Picnic Area, Portable Restrooms,Sand, Soccer Field, Open Space
8. Van Emmon Park(374 E. Van Emmon St)Attractions: Baseball Field, Open Space
9. Price Park (525 Burning Bush Dr)Attractions: Basketball Court, Fishing,Playground for 5-12 year olds, PicnicArea
10. Riverfront Park(301 E. Hydraulic Ave)Attractions: Playground for 5-12 yearolds, ADA Canoe Access, Fishing Pier,Picnic Area, Restrooms, Shelter, Trail
11. Kiwanis Park(1809 Country Hills Dr)Theme: FortAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Trail, Wheelchair Accessible,Open Space
12. Rice Park (545 Poplar Dr)Theme: TransportationAttractions: Funnelball, Playground for 5-12 year olds, Picnic Area, Sand, Shelter,Trail, Working Traffic Lights
13. West Hydraulic Park(West Hydraulic Ave)Attractions: Natural Areas, Picnic Area
14. Rivers Edge Park(974 Stony Creek Ln)Attractions: Benches, Open Space
15. Crawford Park (201 Windham Cir)Attractions: Natural Area, Walking TrailAdjacent to Fox River
16. Sunflower Park (1765 Walsh Dr)Theme: FarmAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Open Space
17. Cannonball Ridge Park(2087 Northland Ln)Theme: Civil WarAttractions: Basketball Court, Playgroundfor 2-5 and 5-12 year olds, Picnic Area,Shelter, Skateboard Elements
18. Gilbert Park (703 Adrian St)Theme: Tree HouseAttractions: Playground for 5-12 year olds
19. Rotary Park (2775 Grande Trl)Theme: High AdventureAttractions: Baseball Field, Playground for2-5 and 5-12 year olds, Picnic Area,Shelter, Skateboard Elements, Zipline,Trails
20. Bristol Station Park(2753 Alan Dale Ln)Theme: TrainAttractions: Baseball Field, BMX Track,Playground for 2-5 and 5-12 year olds,Picnic Area, Shelter, Trails, Open Space,Wheelchair Accessible
21. Jr. Women’s Club Park(1267 Taus Cir)Theme: SpaceAttractions: Basketball Court, Playgroundfor 5-12 year olds, Picnic Area, Sand,Shelter, Skateboard Elements, Trails,Open Space
22. Jaycee Pond (410 W. Center St)Attractions: Fishing, Natural AreasAdjacent to Blackberry Creek, Picnic Areas
23. Cobb Park (109 Colonial Pkwy)Theme: American GladiatorAttractions: Playground for 2-5 and 5-12year olds, Picnic Area
24. Raintree Village Park A(524 Parkside Ln)Theme: DinosaurAttractions: Playground for 2-5 year olds,Picnic Area, Sand, Trails
25. Steven G. Bridge Park(1865 Kennedy Rd)Theme: BaseballAttractions: Baseball Fields, Concessions,Playground for 5-12 year olds, PicnicArea, Restrooms, Shelter
26. Stepping Stones Park(3152 Grande Trl)Theme: SchoolAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Soccer Field,Wheelchair Accessible
27. Wheaton Woods(205 Wheaton Ave)Attractions: Natural Trail, Picnic Area,Shelter
28. Green’s Filling Station Park(2736 Autumn Creek Blvd)Theme: TransportationAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, SkateboardElements, Sled Hill, Trails, Open Space
29. Riemenschneider Park(600 Hayden Dr)Theme: FirefighterAttractions: Baseball Fields, Playgroundfor 2-5 and 5-12 year olds, Picnic Area,Shelter,Trail, Spray Park, Open Space
30. Bristol Bay Park A(4552 Rosenwinkel St)Theme: CircusAttractions: Playground for 5-12 yearolds, Shelter
31. Bristol Bay Regional Park(9257 Galena Rd)Attractions: Baseball Field, Soccer Fields,Skate Park, Walking Trails, Lighted SandVolleyball, Bocce Courts, Cornholeboards, Sled Hill, Open Space
32. Raintree Village Park B(872 Prairie Crossing Dr)Theme: CastleAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Sled Hill, LightedTennis Courts, Trail, WheelchairAccessible, Baseball Field, Work outstations
33. Clark Park (106 E. Main St)Attractions: Fishing, Nature Trail, Shelter,Picnic Table
34. Grande Reserve Park A(3972 Tuscany Trl)Attractions: Basketball, Trail
35. Grande Reserve Park B(2272 Beresford Dr)Theme: CastleAttractions: Playground for 5-12 yearolds, Picnic Area, Shelter, Trail
36. Windett Ridge (2500 Fairfax Way)Theme: PirateAttractions: Playground for 5-12 yearolds, Picnic Area, Wheelchair Accessible,Open Space
37. Autumn Creek North Playground(1397 Slate Dr)Theme: NatureAttractions: Playground for 5-12 yearolds, Inclusive Swing, Trailhead
38. Caledonia Park(354 Shadow Wood Dr)Theme: ExplorerAttractions: Playground for 5-12 yearolds, Inclusive Swing
UNITED CITY OF YORKVILLE PARKS AND RECREATION
DEPARTMENT PARK INFORMATION
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #6
Tracking Number
CC 2022-63
Meeting Schedule for 2023
City Council – December 13, 2022
Majority
Approval
Proposed meeting dates for 2023.
Jori Behland Administration
Name Department
Summary
Proposed 202 meeting schedule.
Meeting Schedule for 202
For 202, if the City Council would like to continue meeting at 7:00 p.m. on the second
and fourth Tuesdays of each month, with one meeting in December on the second Tuesday, the
tentative meeting dates would be the following dates below.
x January 1 & 2, 202
x February & 2, 202
x March & 2, 202
x April 1 & 2, 202
x May & 2, 202
x June 1 & 2, 202
x July 1 & 2, 202
x August & 2, 202
x September 1 & 2, 202
x October 1 & 2, 202
x November & 2, 202
x December 1, 202
Recommendation
Staff recommends approval of a meeting schedule for 202.
Memorandum
To:
From:
CC:
Date:
Mayor and City Council
Jori Behland, City Clerk
Bart Olson, City Administrator
December , 202
Subject: Meeting Schedule for 202
Page 1 of 2
2023 MEETING SCHEDULE
This meeting schedule is subject to revision. Upon revision, all entities that have lodged a
request for the meeting schedule will be sent the updated/revised schedule.
City Council Meeting 2nd & 4th Tuesday – 7:00 pm at City Hall
January 10 & 24 July 11 & 25
February 14 & 28 August 8 & 22
March 14 & 28 September 12 & 26
April 11 & 25 October 10 & 24
May 9 & 23 November 14 & 28
June 13 & 27 December 12
Administration Committee 3rd Wednesday – 6:00 pm at City Hall
January 18 July 19
February 15 August 16
March 15 September 20
April 19 October 18
May 17 November 15
June 21 December 20
Economic Development Committee 1st Tuesday – 6:00 pm at City Hall
January 3 July 5* (Wednesday, due to July 4th holiday)
February 7 August 1
March 7 September 5
April 5 (Wednesday, due to the election) October 3
May 2 November 7
June 6 December 5
Public Safety Committee 1st Thursday bi-monthly – 6:00 pm at City Hall
January 5 July 6
March 2 September 7
May 4 November 2
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
DRAFT
Page 2 of 2
Public Works Committee 3rd Tuesday – 6:00 pm at City Hall
January 17 July 18
February 21 August 15
March 21 September 19
April 18 October 17
May 16 November 21
June 20 December 19
Fire and Police Commission Quarterly, 3rd Tuesday - 6:00 pm at Police Dept.
January 17 July 18
April 18 October 17
Library Board Meeting 2nd Monday - 7:00 pm at Library
January 9 July 10
February 13 August 14
March 13 September 11
April 10 October 9
May 8 November 13
June 12 December 11
Park Board 3rd Thursday bi-monthly – 6:00 pm at
Parks Maintenance Bldg – 185 Wolf Street
January 19 July 20
March 16 September 21
May 18 November 16
Planning and Zoning Commission 2nd Wednesday - 7:00 pm at City Hall
January 11 July 12
February 8 August 9
March 8 September 13
April 12 October 11
May 10 November 8
June 14 December 13
Police Pension Fund Board Quarterly, 2nd Tuesday - 5:00 pm at Police Dept.
February 14 August 8
May 16* (3rd Tuesday) November 14
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #7
Tracking Number
CC 2022-64
Bright Farms Sewer Easement Acquisition – ComEd
City Council – December 13, 2022
Majority
Approval
Please see attached memo.
Bart Olson Administration
Name Department
Summary
Approval of acquisition of an easement across Commonwealth Edison property for the
Bright Farms sewer project.
Background
This item was last discussed by the City Council at the November 22nd City Council
meeting. At that meeting, the City Council approved acquisition of six temporary and permanent
easements for the Bright Farms sewer project. Since that meeting, staff have wrapped up
negotiations with ComEd for an easement across their property, which is the final easement
needed for the Bright Farms sewer project. The fee for the easement is set by ComEd’s internal
policies and will be $27,600. The cost of the easement does not require a budget amendment and
the cost will ultimately be borne by Bright Farms.
Recommendation
Staff recommends approval of the ordinance authorizing easement acquisition from
ComEd.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 8, 2022
Subject: Bright Farms sewer easement acquisition - ComEd
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-_____
AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS
APPROVING AND ACCEPTING THE ACQUISITION OF A SEWER EASEMENT FOR THE
CONSTRUCTION OF A SEWER LINE
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, Commonwealth Edison, an Illinois corporation (the “Grantor”), is the owner
of property commonly known as Plano-Nelson Junction T192-1 (the “Grantor’s Property”); and,
WHEREAS, Illinois Greenhouse, LLC, a Delaware corporation d/b/a BrightFarms has
submitted a proposal to the City to develop approximately forty (40) acres located at the northeast
corner of Eldamain and Corneils Road (the “Development Site”) to construct greenhouses for an
indoor lettuce growing operation; and,
WHEREAS, as a part of BrightFarms proposal to the City, it requested the City to extend
sewer services to the Development Site and further agreed to be responsible for all costs incurred
by the City for the engineering design fees; acquisition of required temporary and permanent
easements; construction of the sanitary sewer line of approximately 8,500 linear feet along
Corneils Road; and, all permit fees for its construction (the “Project”); and,
WHEREAS, the City has proceeded to negotiate the acquisition of easements required to
construct the Project from each of the property owners along Corneils Road including the Grantor
and is prepared to accept an easement and authorize payment due for the conveyance of a
temporary construction easement and a permanent easement from the Grantor pursuant to the
Sewer Easement Agreement attached hereto.
Ordinance No. 2022-____
Page 2
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. All of the Preambles hereinabove set forth are incorporated herein as if restated.
Section 2. The Sewer Easement Agreement by and between the City and the Grantor, as
attached hereto, is hereby approved.
Section 3: The City Council hereby authorizes payment in an amount not to exceed
twenty-seven thousand dollars ($27,000.00) for the easement as described in the Sewer Easement
Agreement.
Section 4. This Ordinance shall be in full force and effect after its passage, publication,
and approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of _______________, 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
Ordinance No. 2022-____
Page 3
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
This Document was Prepared by:
after Recorded, Return to:
Stacey Dahlberg
ComEd
3 Lincoln Centre, 4th Floor
Oakbrook Terrace, IL 60181
Kendall County IL
02-07-400-001
SEWER EASEMENT AGREEMENT
THIS Sewer Easement Agreement (“Easement”) is made as of this ___ day of ______________,
2022, by and between COMMONWEALTH EDISON COMPANY, an Illinois corporation (“Grantor”),
with a mailing address of P.O. Box 767, Chicago, Illinois 60690-0676, and UNITED CITY OF
YORKVILLE, an Illinois municipality (“Grantee”).
RECITALS:
A. Grantor is the owner of a parcel of land in Yorkville, County of Kendall and State of
Illinois, commonly known as Plano-Nelson Junction T192-1, described in Exhibit A attached hereto and
made a part hereof (“Grantor’s Property”).
B. Grantor utilizes Grantor’s Property for Grantor’s own business operations, which
operations, for purposes hereof, shall include without limitation the construction, reconstruction,
maintenance, repair, upgrade, expansion, addition, renewal, replacement, relocation, removal, use, and
operation of Grantor’s equipment and facilities, whether now existing or hereafter to be installed, in, at,
over, under, along or across Grantor’s Property (collectively, “Grantor’s Operations”).
C. Grantee desires to install a sixteen inch (16”) inceptor sewer main and 2 manholes along
a center line across Grantor’s Property in the location shown on the diagram attached hereto as Exhibit B
(for the purposes of this Easement, the “Easement Premises” shall be a strip of land thirty feet (30’) wide
and laying fifteen feet (15’) along either side of the inceptor sewer main center line shown on the diagram
attached hereto as Exhibit B) consisting of 22,200 square feet.
2
NOW, THEREFORE, in consideration of Ten and No/100ths Dollars, the payments, covenants,
terms, and conditions to be made, performed, kept and observed by Grantee hereunder and other good and
lawful consideration, Grantor and Grantee hereby agree as follows:
1. Grant of Easement. Subject to the terms and provisions of this Easement, Grantor hereby
grants and conveys, without warranty of title, a perpetual, non-exclusive easement for the right and
privilege to use the Easement Premises for the following purposes and for no other purpose whatsoever:
construction and maintenance of a thirty foot (30’) inceptor sewer main and 2 manholes in substantial
conformity with the engineering plan sheets 16 of 16, prepared by Engineering Enterprises, Inc. dated
April 2022 and known as Cornelius Road Inceptor Sewer attached hereto as Exhibit B and made a part
hereof .(hereinafter referred to as the “Facilities”).
2. Grantee’s Use. The following general conditions shall apply to Grantee’s use of the
Easement Premises:
(a) Grantee shall procure and maintain at its own expense, prior to entry upon Grantor’s
Property hereunder, all licenses, consents, permits, authorizations and other approvals required from any
federal, state or local governmental authority in connection with the construction, placement, use and
operation of the Easement Premises and the Facilities, and Grantee shall strictly observe all laws, rules,
statutes and regulations of any governmental authorities having jurisdiction over the Easement Premises
or Grantee’s operations thereon. Grantor may from time to time request reasonable evidence that all such
approvals have been obtained by Grantee and are in full force and effect. In no event shall Grantee seek
any governmental approvals that may affect in any way Grantor’s Operations, including without
limitation any zoning approvals, without in each instance obtaining Grantor’s prior written consent, which
consent may be granted or withheld in Grantor’s sole discretion.
(b) In the event any aspect of Grantee’s construction, placement, maintenance, repair, use or
operation of the Easement Premises and the Facilities at any time violates or is forbidden by any law,
statute, rule, regulation, order or requirement of any governmental authority, Grantee shall immediately
discontinue such operations and at its own expense take all required corrective action, including without
limitation removal of all or any portion of the Facilities from Grantor’s Property if required, within the
lesser of (i) thirty (30) days from Grantee’s notice of such violation or (ii) the period of time required by
law for the correction of such violation.
(c) Grantee’s use of the Easement Premises shall be conducted in a manner that does not
conflict or interfere with Grantor’s Operations.
(d) This Easement and the rights granted hereunder are subject and subordinate in all
respects to all matters and conditions affecting the Easement Premises (whether recorded or unrecorded).
(e) Grantee’s obligations and liabilities to Grantor under this Easement with respect to the
Easement Premises and the Facilities and all other matters shall not be limited or in any manner impaired
by any agreements entered into by and between Grantee and any third parties, including without
limitation any agreements related to the construction or installation of the Facilities, and Grantee shall be
and remain liable to Grantor for the installation and operation of the Facilities in accordance with the
terms and conditions of this Easement, notwithstanding Grantee’s failure or refusal to accept delivery of
or title to such facilities from any such third parties.
(f) Without limiting the generality of the foregoing, this Easement and the rights granted
hereunder are subject and subordinate in all respects to the existing and future rights of Grantor and its
lessees, licensees and grantees, existing roads and highways, the rights of all existing utilities, all existing
3
railroad rights-of-way, water courses and drainage rights that may be present in Grantor’s Property. If
required, Grantee shall secure the engineering consent of such prior grantees as a prerequisite to
exercising its rights hereunder and provide Grantor with a copy of the same.
3. Term. The term of this Easement shall be perpetual, unless sooner terminated in
accordance with the provisions of this Easement, and shall commence as of the date first hereinabove
written.
[4. Fees. In partial consideration of this Easement, Grantee shall pay Grantor a certain sum
of money as set forth in a separate agreement between Grantor and Grantee, which amount shall be due
and payable to Grantor, prior to Grantor’s execution of this Easement.]
5. Rights Reserved to Grantor.
(a) Grantor’s rights in and to the Easement Premises, Grantor’s Property and Grantor’s
Operations are and shall remain superior to Grantee’s rights granted hereunder. Grantor shall not be
liable to Grantee for damage to the Facilities due to Grantor’s Operations and/or the installation,
operation, maintenance or removal of any present or future facilities of Grantor.
(b) Grantor reserves the right to grant additional leases, licenses, easements and rights
hereafter to third parties through, under, over and across all or any portion of Grantor’s Property,
including the Easement Premises, so long as there is no material adverse impact on Grantee’s rights in
and use of the Easement Premises pursuant to the terms of this Easement. In the event of a violation of
this Paragraph 5(b), Grantee’s sole and exclusive remedy against Grantor shall be seeking an injunction
preventing such third party from creating such material adverse impact on Grantee’s rights as aforesaid.
6. Relocation and Restoration of Easement Premises. The following terms and conditions
shall govern the rights and obligations of the parties with respect to relocation and restoration of the
Easement Premises:
(a) In the event any alteration, expansion, upgrade, relocation or other change in Grantor’s
Operations interferes or conflicts with Grantee’s use of the Easement Premises hereunder, Grantor shall
notify Grantee in writing of such proposed change and the conflict posed by this Easement or the
presence of the Facilities on the Easement Premises. Such notice shall contain Grantor’s estimate of the
additional costs Grantor will incur if the proposed change in Grantor’s Operations must be altered to
avoid or minimize any conflict or interference with Grantee’s use of the Easement Premises. Within ten
(10) days after receipt of such notice, Grantee shall notify Grantor in writing of its election to (i) make
such changes in the Facilities, at Grantee’s cost, as in the judgment of Grantor may be required to avoid
or minimize any conflict or interference with the proposed change in Grantor’s Operations, including
without limitation the relocation of the Easement Premises and the Facilities to another location owned by
and designated by Grantor, or (ii) reimburse Grantor for all additional costs incurred by Grantor in
altering the proposed change in Grantor’s Operations to avoid or minimize such conflict or interference.
In the event Grantee fails to notify Grantor in writing of such election within such ten (10) day period,
Grantee shall be conclusively deemed to have elected to reimburse Grantor for its additional costs as
provided in clause (ii) hereinabove. In the event Grantee elects to make all changes to the Easement
Premises and/or the Facilities, including relocation to another location designated by Grantor, required to
avoid conflict with the proposed change in Grantor’s Operations, Grantee, at its sole cost and in
accordance with all applicable terms and conditions of this Easement, shall promptly take all steps
necessary to complete such changes and relocation within a reasonable time but in no event later than
sixty (60) days after the date of such election. In the event Grantee elects to reimburse Grantor for the
4
additional costs to be incurred by Grantor, Grantee shall make such payment within thirty (30) days after
Grantor’s demand therefor.
(b) Grantee agrees that, within thirty (30) days after the termination of this Easement for any
reason, Grantee shall, at its sole cost and expense and only if directed to do so by Grantor in Grantor’s
sole discretion, remove all of the Facilities from Grantor’s Property and restore and repair Grantor’s
Property to the condition existing prior to the installation of the Facilities. In the event Grantee fails to so
remove the Facilities and restore and repair Grantor’s Property, Grantor may elect to do so at Grantee’s
sole cost and expense, and, in such event, Grantor may dispose of the Facilities without any duty to
account to Grantee therefor. Grantee shall pay all costs and expenses incurred by Grantor in removing the
Facilities, including any storage costs, and any costs incurred by Grantor in restoring and repairing
Grantor’s Property. Any facilities and equipment that Grantee fails to remove from Grantor’s Property
within thirty (30) days after the termination of this Easement shall be conclusively deemed to have been
abandoned by Grantee and shall become the sole property of Grantor, without liability or obligation to
account to Grantee therefor.
7. Condition of Grantor’s Property. Grantee has examined the Easement Premises and
knows its condition. Grantee hereby accepts the condition of the Easement Premises in its AS-IS,
WHERE-IS CONDITION, WITH ALL FAULTS. No representations as to the condition, repair or
compliance thereof with any laws, and no agreements to make any alterations, repairs or improvements in
or about the Easement Premises have been made by or on behalf of Grantor. By accepting possession of
the Easement Premises, Grantee shall be conclusively presumed to have accepted the condition thereof
and to have unconditionally waived any and all claims whatsoever related to the condition of the
Easement Premises.
8. Conditions Governing Construction, Repair, Maintenance and Other Work.
(a) All work performed by Grantee pursuant to this Easement, including without limitation
all work related to the installation, alteration, maintenance (excluding only routine maintenance), repair,
relocation, replacement or removal of the Easement and the Facilities, shall be performed in accordance
with plans and specifications approved in writing by Grantor prior to the commencement of such work.
Grantor shall review and approve any amendments, additions or other changes to such approved plans and
specifications, prior to the performance of any work identified therein. Grantor shall have the right (but
not the obligation) to supervise Grantee’s performance of any such work at the Easement Premises (or
any component thereof) and, in the event that Grantor so elects, Grantee shall reimburse Grantor for any
and all costs of such supervision, together with a charge for Grantor’s overhead, as determined by
Grantor.
(b) Prior to the performance of any work, Grantee shall (i) obtain all applicable permits,
approvals and authorizations required from any federal, state or local governmental authorities and
furnish Grantor with satisfactory evidence that all such approvals have been obtained and (ii) furnish
Grantor with certificates of insurance for each contractor and subcontractor evidencing such contractor’s
or subcontractor’s compliance with the requirements of Section 11 hereof.
(c) Except for emergency repairs affecting the health and safety of the public, Grantee shall
provide Grantor with not less than thirty (30) days advance notice of any work (including routine
maintenance) so that Grantor may take such protective actions as Grantor deems necessary to ensure the
safety and reliability of Grantor’s facilities in the area of Grantee’s proposed work. Grantee shall
postpone the commencement of its work until such time as Grantor has completed any and all such
protective work. Any cost and expense of such protective work shall be borne by Grantee and paid by
Grantee within thirty (30) days after receipt of a bill therefor.
5
(d) Grantee hereby agrees that, in the event that Grantee (or any employee, agent,
representative, contractor, licensee, invitee or guest of Grantee) performs any grading, leveling, digging
or other work of any kind on the Grantor’s Property (to the extent expressly permitted under the terms of
this Easement) and damages any improvements, fixtures, facilities, equipment, or other property located
(now or in the future) at Grantor’s Property, then Grantee will either (at Grantor’s sole election), (x)
promptly cause any such improvements, fixtures, facilities, equipment or other property to be repaired
and restored to the same or better condition as the same were in immediately prior to such damage or
destruction, or (y) promptly pay Grantor the amount which Grantor estimates (as set forth in a written
notice from Grantor to Grantee) will cover the cost and expense of repairing and restoring such damage or
destruction. Prior to performing any such grading, leveling, digging or excavation work on the Easement
Premises (which work shall be subject to Grantor’s prior written approval), Grantee will notify J.U.L.I.E.
at telephone number (800) 892-0123, C.U.A.N. at (312) 744-7000 if the Easement Premises are located in
the City of Chicago, or in the event the Easement Premises are located outside J.U.L.I.E.’s or C.U.A.N.’s
jurisdiction, any other services required by the utilities in the jurisdiction where the Easement Premises
are located, at least seventy-two (72) hours prior to the commencement of such work in order to locate all
existing utility lines that may be present on the Easement Premises.
(e) Except for emergency repairs affecting the health and safety of the public, which
emergency repairs should be called in within the first 8 hours of entering Grantor’s Property and
confirmed by Grantor, Grantee shall (in addition to the notice required under subparagraph (c) above)
notify Grantor’s Regional Right of Way Agent in Oakbrook Terrace, Illinois, telephone number 224-244-
1826 at least forty-eight (48) hours in advance of entering Grantor’s Property for the performance of any
work (including routine maintenance). The timing and scheduling of such work shall be subject to
Grantor’s prior approval. In the event Grantee is required to perform any emergency repair work
affecting the health and safety of the public, Grantee shall notify Grantor in writing of such repair work
within forty-eight (48) hours after the performance of such repairs.
(f) Grantee hereby acknowledges that the Easement Premises may be used from time to time
to accommodate equipment and facilities of other persons and/or entities (including, without limitation,
pipeline and utility companies) which are (or will be) located on, above or below the surface of the
Easement Premises. Grantee agrees that it will contact any such persons and/or entities holding rights to
use and/or occupy the Easement Premises, and provide the proper protection required by such persons or
entities, in connection with Grantee’s use and occupancy of the Easement Premises. Grantee further
agrees to furnish Grantor copies of the correspondence between the any such persons or entities and
Grantee. Grantee agrees that this requirement shall apply to any installations currently located on, above
or below the Easement Premises and any and all future installations on, above or below the Easement
Premises.
(g) Grantor may withhold its approval to the performance of any work hereunder whenever
any of the following conditions exist: (i) Grantee is in default under this Easement, (ii) the performance
of such work and the use and occupancy of Grantor’s Property contemplated by such work in Grantor’s
judgment will interfere with Grantor’s Operations or any other then existing uses of Grantor’s Property,
or (iii) Grantor and Grantee have failed to enter into such supplemental agreements as Grantor deems
necessary or advisable regarding the performance of such work. Grantor retains the right to suspend or
stop all such work if in Grantor’s sole judgment the ongoing performance of such work endangers
Grantor’s facilities or threatens to interfere with Grantor’s Operations, and Grantor shall incur no liability
for any additional cost or expense incurred by Grantee or any third parties in connection with such work
stoppage.
(h) All work shall be performed in a good and workmanlike manner and in accordance with
all applicable laws, statutes, building codes and regulations of applicable governmental authorities.
6
Without limiting the generality of the foregoing, Grantee shall cause all work and the placement of the
Easement Premises and the Facilities to meet the applicable requirements of 83 Ill. Admin. Code Part
305, as amended from time to time, and shall cause all workers performing any work on behalf of
Grantee, its contractors and subcontractors, to be equipped for and conform to OSHA safety regulations.
Upon completion of the work, Grantee shall (i) provide waivers of liens from each contractor and such
other evidence of lien-free completion of the work as Landlord may require and (ii) restore all adjacent
and other affected areas of Grantor’s Property to their original condition preceding the commencement of
such work.
(i) Grantee shall promptly notify Grantor of any damage caused to Grantor’s facilities
arising our of or related to the performance of such work, including without limitation damage to crops,
fences, pasture land or livestock, landscaping and the like and Grantee will reimburse Grantor on demand
for the cost of any such repairs and other expenses incurred by Grantor as a result of such damage. The
formula described in Section 15(b) shall be used to determine the amount due Grantor as reimbursement
for the cost of such repairs. No vehicles, equipment or anything else (including, but not limited to, any
equipment attached to vehicles or equipment such as antennas) having a height which exceeds the
maximum allowable height under applicable OSHA height standards in effect from time to time, shall be
driven, moved or transported on the Easement Premises without Grantor’s prior written consent.
(j) There shall be no impairment of any natural or installed drainage facilities occasioned by
any work related to the Easement Premises and/or the Facilities and Grantee at its cost shall repair and
replace all drainage tiles damaged or destroyed during the performance of such work.
(k) The following additional specific requirements shall apply to the performance of the
work related to the Easement Premises and/or the Facilities:
(i) Grantee agrees that the Facilities will be installed in strict conformity with the plans
attached hereto as Exhibit B.
(ii) Should any proposed changes to the Easement Premises and/or the Facilities be required,
either before or after installation, Grantee, or its successors, shall first submit such changes to Grantor, in
the form of revised plans for Grantor’s review and approval.
(iii) Where the Facilities cross Grantor’s fiber optic cable (TBON), Grantor may require that
split plastic duct shall be installed and secured around Grantor’s underground fiber optic cables in order to
protect the fiber optic cable from any damage during any backfilling operation, all of which shall be
performed at Grantee’s sole cost and expense.
(v) Grantee agrees, upon completion of the installation of the Facilities, Grantee will replace
all backfilling material in a neat, clean and workmanlike manner, with the topsoil on the surface of
Grantor’s Property, together with the removal of all excess soils, including any rocks, debris or unsuitable
fill from Grantor’s Property that has been displaced by the placement of the Facilities. At Grantor’s sole
election, Grantor may permit Grantee to evenly spread any portion of the remaining topsoil over the
Easement Premises so long as Grantee shall not cause or permit the existing ground grade on the
Easement Premises to be increased or decreased in excess of eight (8) inches above or below the existing
grade level of the Easement Premises as of the date hereof.
(vi) Grantee agrees that all of Grantor’s Property as affected by the construction of the
Facilities shall be leveled, dressed and the area re-seeded using grass over and along Grantee’s entire
construction project site, except for those areas that are either tenant occupied for agricultural purposes
and/or those areas that involve in wetland construction, where governmental wetland restoration
7
requirements shall take precedence. Grantee shall manage the re-seeding process until a firm grass
growth has been established on Grantor’s Property. Grantee agrees to leave Grantor’s Property in a neat,
clean and orderly condition and to the satisfaction of Grantor, including, but not limited to, the re-seeding
of Grantor’s Property as required.
(vii) Grantee covenants and agrees that, in the event that Grantee installs (or is required (by
Grantor or otherwise) to install) any fencing and/or gates in connection with Grantee’s work at the
Easement Premises (or its use or occupancy of the Easement Premises), Grantee will install, maintain and
operate such fences and/or gates in strict compliance with any and all fencing and locking rules,
regulations and guidelines which Grantor may deliver to Grantee from time to time.
(viii) Grantee acknowledges and confirms that, in connection with Grantor’s review and/or
approval of the plans and specifications for Grantee’s work at the Easement Premises (as provided in
Subsection 8(a) above), Grantor may require that barricades (“Barricades”) be installed on the Easement
Premises in order to protect Grantor’s Operations and/or other equipment, improvements and facilities of
Grantor and other users and occupants of the Easement Premises. Any such Barricades shall be installed
either (at Grantor’s sole option): (i) by Grantee, at Grantee’s sole cost and expense, in a manner
satisfactory to Grantor, or (ii) by Grantor, in which event Grantee shall pay to Grantor, prior to such
installation, Grantor’s reasonable estimate of the cost of such installation of the Barricades.
[OPTIONAL: Grantee shall install, maintain and operate such Barricades in strict compliance with any
and all rules, regulations and guidelines regarding barricades which Grantor may deliver to Grantee from
time to time prior to or during the Term.
9. Covenants of Grantee. Grantee hereby covenants and agrees as follows (which covenants
shall survive the expiration or termination of this Easement and Grantee’s rights and privileges under this
Easement):
(a) Grantee shall obtain and maintain all rights, licenses, consents and approvals required
from any governmental authorities or third parties with respect to the installation, use or operation of the
Easement Premises and/or the Facilities on Grantor’s Property and, at Grantor’s request, Grantee shall
provide Grantor with evidence thereof. Grantee shall cause the Easement Premises and the Facilities to
be maintained at all times in good repair and in accordance with all requirements of applicable law, and
Grantee shall not permit any nuisances or other unsafe or hazardous conditions to exist in, on or under
Grantor’s Property in connection with the Easement Premises and/or the Facilities or Grantee’s use or
occupancy of Grantor’s Property. In the event Grantee fails to fully and faithfully perform all such repair
and maintenance obligations, Grantor shall have right (but not the obligation) after thirty (30) days’
written notice to Grantee, to cause such repairs and maintenance to be performed and charge the cost
thereof to Grantor. In the event Grantor elects to perform such repair and maintenance, the amount due
Grantor from Grantee as reimbursement shall be determined using the formula described in Section 15(b)
hereof.
(b) Grantee shall install the Facilities and use and occupy the Easement Premises in a manner
that avoids any interference with Grantor’s Operations. Within fifteen (15) days after Grantor’s demand
therefor, Grantee shall reimburse Grantor for all costs incurred by Grantor as a result of injury or damage
to persons, property or business, including without limitation the cost of repairing any damage to
Grantor’s equipment or facilities or costs arising from electrical outages, caused by the use and occupancy
of the Easement Premises by Grantee, its representatives, employees, agents, contractors, subcontractors
and invitees.
(c) Grantee hereby covenants and agrees that it will not cause or permit any lien (including,
without limitation, any mechanic’s lien) or claim for lien to be asserted against the Easement Premises or
8
any interest therein, whether such lien or claim for lien results from or arises out of any act or omission of
Grantee or its employees, agents, consultants, representatives, contractors, subcontractors or materialmen,
or otherwise. In the event any such lien or claim for lien is filed, Grantee will immediately pay and
release the same. In the event such lien or claim of lien is not released and removed within five (5) days
after notice from Grantor, Grantor, at its sole option and in addition to any of its other rights and
remedies, may take any and all action necessary to release and remove such lien or claim of lien (it being
agreed by Grantee that Grantor shall have no duty to investigate the validity thereof), and Grantee shall
promptly upon notice thereof reimburse Grantor for all sums, costs and expenses, including court costs
and reasonable attorneys’ fees and expenses, incurred by Grantor in connection with such lien or claim of
lien. Grantee hereby agrees to indemnify, defend and hold harmless Grantor from and against any and all
liens or claims for lien arising out of or in any way connected with Grantee’s use and occupancy of the
Easement Premises.
(d) In addition to, and not in lieu of, the other payments which Grantee is required to make
under this Easement, Grantee shall pay the following amounts to Grantor in respect of real estate taxes
and assessments, in each case no later than thirty (30) days after Grantor’s written demand therefor:
(i) All real estate taxes and other assessments which are allocable to any improvements,
structures or fixtures constructed, installed, or placed by Grantee at the Easement Premises for all periods
during which this Easement is in effect, plus
(ii) Any increase in the real estate taxes and other assessments payable with respect to the
Easement Premises (or any tax parcel of which the Easement Premises is a part) which is allocable to this
Easement, Grantee’s use or occupancy of the Easement Premises, or any improvements, structures or
fixtures constructed, installed or placed by Grantee at the Easement Premises (but without duplication of
any amount payable pursuant to clause (a) above), for all periods during which this Easement is in effect.
For purposes of this Easement real estate taxes or assessments “for” or “with respect to” any particular
period (or portion thereof) shall mean the real estate taxes or assessments which accrue with respect to
such period, irrespective of the fact that such taxes or assessments may be due and payable within a
different period.
Grantee hereby covenants and agrees that Grantee shall, no later than the “Tax Exemption Date” (as
hereinafter defined), at Grantee’s sole cost and expense, execute and deliver all documents, instruments
petitions and applications, and take all other actions which may be necessary and/or appropriate, in order
to cause the Easement Premises to be exempted from the payment of real estate taxes, to the extent that it
is possible, under applicable law. In the event that Grantee is successful in obtaining any such real estate
tax exemption for the Easement Premises, then Grantee shall thereafter cause such real estate tax
exemption to be continued for each tax year (or portion thereof) during which this Easement is in effect
(and Grantee shall execute such documents, instruments, petitions and applications, and take such other
actions which may be necessary and/or appropriate, to cause such property tax exemption to be so
continued). In the event that Grantee is unsuccessful in obtaining or continuing any such real estate tax
exemption with respect to the Easement Premises, then Grantee shall thereafter use commercially
reasonable efforts to continue to seek such exemption (or continuance thereof, as applicable) and shall,
from time to time if Grantor so requests, take such actions as may be necessary to apply for such
exemption (or continuation). For purposes hereof, the term “Tax Exemption Date” shall mean the date
that is the earlier of: (i) sixty (60) days after the date of this Easement, or (ii) the deadline for submitting a
real estate tax exemption petition or application for the real estate taxes for the year in which this
Easement is executed and delivered.
9
(e) Grantee shall notify Grantor in writing within thirty (30) days after the date Grantee
ceases to use the Easement Premises and/or the Facilities and shall provide Grantor with a properly
executed release of this Easement.
10. General Indemnity. To the maximum extent permitted under applicable law, Grantee
agrees to protect, indemnify, defend (with counsel acceptable to Grantor) and hold harmless Grantor and
Exelon Corporation, and their respective parents, subsidiaries and affiliates, and their respective officers,
directors, shareholders, employees, representatives, agents, contractors, licensees, lessees, guests,
invitees, successors and assigns (collectively, the “Indemnified Parties”) from and against any and all
losses, costs, damages, liabilities, expenses (including, without limitation, reasonable attorneys’ fees)
and/or injuries (including, without limitation, damage to property and/or personal injuries) suffered or
incurred by any of the Indemnified Parties (regardless of whether contingent, direct, consequential,
liquidated or unliquidated) (collectively, “Losses”), and any and all claims, demands, suits and causes of
action brought or raised against any of the Indemnified Parties (collectively, “Claims”), arising out of,
resulting from, relating to or connected with: (i) any act or omission of Grantee or its officers, directors,
shareholders, employees, representatives, agents, contractors, licensees, lessees, guests, invitees,
successors and assigns (“Grantee Parties”) at, on or about Grantor’s Property, and/or (ii) any breach or
violation of this Easement on the part of Grantee, and notwithstanding anything to the contrary in this
Easement, such obligation to indemnify and hold harmless the Indemnified Parties shall survive any
termination of this Easement. This indemnification shall include, but not be limited to, claims made under
any workman’s compensation law or under any plan for employee’s disability and death benefits
(including without limitation claims and demands that may be asserted by employees, agents, contractors
and subcontractors).
11. Waiver. Any entry onto Grantor’s Property by Grantee Parties shall be at such parties’
sole risk, and Grantor makes (and has heretofore made) no representations or warranties of any kind
whatsoever regarding Grantor’s Property or the condition of Grantor’s Property (including, without
limitation, the environmental condition thereof). To the fullest extent permitted under applicable law,
each of Grantee Parties hereby waives any and all claims, demands, suits and causes of action against the
Indemnified Parties, and fully and forever release the Indemnified Parties, for any loss, cost, damage,
liability or expense (including, without limitation attorneys’ fees) suffered or incurred by such Grantee
Parties in connection with any entry onto Grantor’s Property pursuant to this Easement. This Section will
survive termination of this Easement.
12. Insurance. (a) Grantee agrees to require its contractors, before commencing any work on
the Easement Premises to purchase and maintain, or at the option of Grantee to itself purchase and
maintain, at the cost of Grantee or its contractors, a policy or policies of insurance issued by insurance
companies authorized to do business in the State of Illinois, having ratings of A-/VII or better in the
Best’s Key Rating Insurance Guide (latest edition in effect at the latest date stated in the Certificates of
Insurance) and in a form satisfactory to Grantor as follows:
COVERAGE #1
Workers' Compensation Insurance with statutory limits, as required by
the state in which the work is to be performed, and Employers' Liability
Insurance with limits not less than One Million dollars ($1,000,000.00)
each accident/occurrence
COVERAGE #2
10
Commercial General Liability (CGL) Policy or Policies (with coverage
consistent with ISO CG 0001 (12 04)) covering all contractors,
subcontractors and all their subcontractors with limits not less than Four
Million dollars ($4,000,000.00) per occurrence covering liability for
bodily injury and property damage arising from premises, operations,
independent contractors, personal injury/advertising injury, blanket
contractual liability and products/completed operations for not less than
three (3) years from the date the work is accepted. (CGL insurance
includes, but is not limited to coverage for claims against Grantor for
injuries to employees of Grantee and its contractors or any
subcontractors) Grantor shall be added as an Additional Insured
providing coverage consistent with ISO Form CG 20 26 11 85 or the
combination of ISO Form CG 20 10 10 01 and CG 20 37 10 01.
COVERAGE #3
Automobile Liability in an amount of not less than one million dollars
($1,000,000) per accident for bodily injury and property damage,
covering all owned, leased, rented or non-owned vehicles, which shall
include automobile contractual liability coverage.
Policies covering contractors may substitute lower limits for any of the
policies listed above, provided that contactors maintains an umbrella or
excess liability policy or policies which provide a total minimum limit of
four million dollars ($4,000,000) per occurrence for general liability and
one million dollars ($1,000,000) for automobile liability, and that all
other requirements of this insurance clause are satisfied by such umbrella
or excess policy or policies.
Grantee will, in any event, purchase and maintain during the term hereof:
COVERAGE #4
Commercial General Liability (CGL) Insurance (with coverage
consistent with ISO CG 00 01 12 04) with a limit of not less than four
million dollars ($4,000,000) per occurrence covering liability for
bodily injury and property damage, arising from premises, operations,
independent contractors, personal injury/advertising injury, blanket
contractual liability and products/completed operations (CGL
insurance includes, but is not limited to coverage for claims against
Grantor for injuries to employees of Grantee and its contractors or any
subcontractors). Grantor shall be added as an Additional Insured
providing coverage consistent with ISO Form CG 2026 (11/85) or
combination of ISO Form CG 20 10 10 01 and GC20 37 19 91. (ii)
Automobile Liability in an amount of not less than $1,000,000 per
accident for bodily injury and property damage, covering all owned,
leased, rented or non-owned vehicles, which shall include automobile
contractual liability coverage.
COVERAGE #5
11
Workers' Compensation Insurance with statutory limits, as required by
the state in which the work is to be performed, and Employers'
Liability Insurance with limits not less than One Million dollars
($1,000,000.00) each accident/occurrence.
Grantee may substitute lower limits for any of the policies listed above, provided that
Grantee maintains an umbrella or excess liability policy or policies which provide a
total minimum limit of $4,000,000.00 per occurrence for general liability, and that all
other requirements of this insurance clause are satisfied by such umbrella or excess
policy or policies.
(b) If any work on the Easement Premises involves or includes any contractor handling,
transporting, disposing, or performing work or operations with hazardous substances, contaminants,
waste, toxic materials, or any potential pollutants, Grantee and/or contractors shall purchase and maintain
pollution legal liability applicable to bodily injury; property damage, including loss of us of damaged
property or of property that has not been physically injured or destroyed; cleanup costs; and defense,
including costs and expenses incurred in the investigation, defense, or settlement of claims; all in
connection with any loss arising from the Easement Premises. Coverage shall be maintained in an
amount of at least five million dollars ($5,000,000) per loss and aggregate. Coverage shall apply to
sudden and non-sudden pollution conditions resulting from the escape or release of smoke, vapors, fumes,
acids, alkalis, toxic chemicals, liquids, or gases, waste materials, or other irritants, contaminants, or
pollutants. Grantor shall be included as an additional insured and the policy shall be primary with respect
to Grantor as the additional insured.
(c) There shall be furnished to Grantor, prior to commencing the work above described a
certificate of insurance showing the issuance of insurance policies pursuant to the requirements contained
in Coverages #1, #2, and #3 of this paragraph. Insurance coverage as required herein shall be kept in
force until all work has been completed. All policies shall contain a provision that coverages afforded
under the policies will not be canceled or material change until at least thirty (30) days prior written
notice (ten (10) days in the case of nonpayment of premium) has been given to Grantor.
(d) Grantee shall provide evidence of the required insurance coverage under Coverage #4
and #5, which shall be delivered to Grantor upon execution of this document. The insurance under
Coverage #4 and #5 shall be kept in force through the term hereof through the above-referred policy, or
such subsequent or substitute policy or policies as Grantee may, at its discretion, obtain. Grantee shall
also provide Grantor with evidence of all of the insurance required hereunder prior to the effective date of
the Lease whenever any insurance policy procured by Grantee hereunder is renewed and whenever
Grantee obtains a new insurance policy hereunder.
(e) Insurance coverage provided by Grantee and its contractors shall not include any of the
following; any claims made insurance policies; any self-insured retention or deductible amount greater
than two hundred fifty thousand dollars ($250,000) unless approved in writing by Grantor; any
endorsement limiting coverage available to Grantor which is otherwise required by this Article; and any
policy or endorsement language that (i) negates coverage to Grantor for Grantor’s own negligence, (ii)
limits the duty to defend Grantor under the policy, (iii) provides coverage to Grantor only if Grantee or its
contractors are negligent, (iv) permits recovery of defense costs from any additional insured, or (v) limits
the scope of coverage for liability assumed under a contract.
(f) To the extent permitted by applicable Laws, all above-mentioned insurance policies shall
provide the following:
12
(1) Be primary and non-contributory to any other insurance carried by Grantor
(2) Contain cross-liability coverage as provided under standard ISO Forms’ separation of
insureds clause; and
(3) Provide for a waiver of all rights of subrogation which Grantee’s, or its Contractors’
insurance carrier might exercise against Grantor; and
(4) Any Excess or Umbrella liability coverage will not require contribution before it will
apply
(g) Grantor hereby reserves the right to amend, correct and change from time-to-time the
limits, coverages and forms of polices as may be required from Grantee and/or its contractors.
(h) WAIVER OF SUBROGATION. Grantee and its contractors shall waive all rights of
subrogation against Grantor under those policies procured in accordance with this Easement.
13. Environmental Protection.
(a) Grantee covenants and agrees that Grantee shall conduct its operations on the Easement
Premises in compliance with all applicable Environmental Laws (as hereinafter defined) and further
covenants that neither Grantee, nor any of Grantee Parties, shall use, bring upon, transport, store, keep or
cause or allow the discharge, spill or release (or allow a threatened release) in each case of any Hazardous
Substances (as hereinafter defined) in, on, under or from the Easement Premises. Without limiting any
other indemnification obligations of Grantee contained herein, Grantee hereby agrees to protect,
indemnify, defend (with counsel acceptable to Grantor) and hold harmless the Indemnified Parties from
and against any and all Losses and Claims (including, without limitation, (i) reasonable attorneys’ fees,
(ii) liability to third parties for toxic torts and/or personal injury claims, (iii) fines, penalties and/or
assessments levied, assessed or asserted by any governmental authority or court, and (iv) assessment,
remediation and mitigation costs and expenses and natural resource damage claims) arising out of,
resulting from or connected with any Hazardous Substances used, brought upon, transported, stored, kept,
discharged, spilled or released by any Grantee Parties or any other person or entity (except for any person
or entity which is an Indemnified Party) in, on, under or from the Easement Premises. For purposes of
this Easement, the term “Hazardous Substances” shall mean all toxic or hazardous substances, materials
or waste, petroleum or petroleum products, petroleum additives or constituents or any other waste,
contaminant or pollutant regulated under or for which liability may be imposed by any Environmental
Law. “Environmental Laws” shall mean all federal, provincial, state and local environmental laws
(including common law) regulating or imposing standards of care with respect to the handling, storage,
use, emitting, discharge, disposal or other release of Hazardous Substances, including, but not limited to,
the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901, et seq., the Clean Air Act, 42 U.S.C.
§§7401, et seq., the Federal Water Pollution Control Act, 33 U.S.C. §§1251, et seq., the Emergency
Planning and Community Right to Know Act, 42 U.S.C. §§ 1101, et seq., the Comprehensive
Environmental Response, Compensation and Liability Act, 42 U.S.C. §§ 9601, et seq., the Toxic
Substances Control Act, 15 U.S.C. §§2601, et seq., the Oil Pollution Control Act, 33 U.S.C. §§2701, et
seq., any successor statutes to the foregoing, or any other comparable local, state or federal statute,
ordinance or common law pertaining to protection of human health, the environment or natural resources,
including without limitation the preservation of wetlands, and all regulations pertaining thereto, as well as
applicable judicial or administrative decrees, orders or decisions, authorizations or permits.
13
(b) If there are wetlands on the Easement Premises, or if wetlands should develop on the
Easement Premises during the term of this Easement, Grantee shall strictly comply with and observe all
applicable Environmental Laws. At Grantor’s request, Grantee, at its cost, shall furnish Grantor with a
survey of the Easement Premises delineating any wetland areas located on the Easement Premises. Under
no circumstances shall Grantee change the physical characteristics of any wetland areas located on the
Easement Premises or any adjoining land or place any fill material on any portion of the Easement
Premises or adjoining land, without in each instance obtaining Grantor’s prior written consent (which
may be granted or withheld in Grantor’s sole discretion), and only then in compliance with applicable
Environmental Laws.
(c) Grantee shall provide Grantor with prompt written notice upon Grantee’s obtaining
knowledge of any potential or known release or threat of release of any Hazardous Substances affecting
the Easement Premises.
(d) This Section shall survive the expiration or other termination of the Easement.
14. Defaults. The occurrence of any of the following shall constitute an event of default
(“Event of Default”) under this Easement:
(a) Grantee shall fail to pay when due any amount payable to Grantee hereunder and such
failure continues for a period of ten (10) days after notice thereof from Grantor; or
(b) Grantee shall breach or violate any of its duties or obligations set forth in Section 9(c) or
Section 12 of this Easement; or
(c) Grantee shall at any time be in default in any other covenants and conditions of this
Easement to be kept, observed and performed by Grantee and such default continue for more than thirty
(30) days (or such shorter time period as may specifically set forth in this Easement) after notice from
Grantor; or
(d) A receiver, assignee or trustee shall be appointed for Grantee or if the Grantee shall file
bankruptcy, or if involuntary bankruptcy proceedings shall be filed against Grantee; or
(e) Grant shall fail to complete construction of the Facilities on or before ___ months after
the date of this Easement or shall fail to operate or maintain the Facilities for a period of twelve (12)
consecutive months.
15. Remedies. Upon the occurrence of an Event of Default, Grantor may exercise any one or
more of the following remedies (which remedies shall survive the expiration or termination of this
Easement and Grantee’s rights and privileges under this Easement):
(a) terminate this Easement and all rights and privileges of Grantee under this Easement by
written notice to Grantee; or
(b) take any and all corrective actions Grantor deems necessary or appropriate to cure such
default and charge the cost thereof to Grantee, together with (i) interest thereon at the rate of nine (9%)
percent and (ii) an administrative charge in an amount equal to ten percent (10%) of the cost of the
corrective action to defray part of the administrative expense incurred by Grantor in administering such
cure, such payment to be made by Grantee upon Grantor’s presentment of demand therefor; or
14
(c) any other remedy available at law or in equity to Grantor, including without limitation
specific performance of Grantee’s obligations hereunder. Grantee shall be liable for and shall reimburse
Grantor upon demand for all reasonable attorney’s fees and costs incurred by Grantor in enforcing
Grantee’s obligations under this Easement, whether or not Grantor files legal proceedings in connection
therewith. No delay or omission of Grantor to exercise any right or power arising from any default shall
impair any such right or power or be construed to be a waiver of any such default or any acquiescence
therein. No waiver of any breach of any of the covenants of this Easement shall be construed, taken or
held to be a waiver of any other breach, or as a waiver, acquiescence in or consent to any further or
succeeding breach of the same covenant. The acceptance of payment by Grantor of any of the fees or
charges set forth in this Easement shall not constitute a waiver of any breach or violation of the terms or
conditions of this Easement.
16. Notices. Whenever notice is required to be given pursuant to this Easement, the same
shall be in writing, and either personally delivered, sent by a nationally recognized overnight delivery
service, postage prepaid, or sent via United States certified mail, return receipt requested, postage prepaid,
and addressed to the parties at their respective addresses as follows:
If to Grantor:
Commonwealth Edison Company
P.O. Box 767
Chicago, Illinois 60690-0767
Attn: Director of Real Estate Services
with a copy to:
Exelon Business Services Company
Law Department
P.O. Box 805379
Chicago, Illinois 60680-5379
Attn: Assistant General Counsel – Real Estate
If to Grantee:
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Attn: Public Works
or at such other addresses as any party, by written notice in the manner specified above to the other party
hereto, may designate from time to time. Unless otherwise specified to the contrary in this Easement, all
notices shall be deemed to have been given upon receipt (or refusal of receipt) thereof.
17. No Assignment by Grantee. This Easement and the rights and obligations of the parties
hereto shall be binding upon and inure to the benefit of the parties and their respective successors,
personal representatives and assigns and the owners of Grantee’s Property and Grantor’s Property, from
time to time; provided, however, that Grantee shall have no right to assign all or any portion of its right,
title, interest or obligation in this Easement or under this Easement without the prior written consent of
Grantor, which consent may be granted or withheld by Grantor in its sole and exclusive discretion. Any
attempt by Grantee to assign all or any portion of its interest hereunder in violation of the foregoing shall
15
be void and of no force and effect. The terms “Grantor” and “Grantee” as used herein are intended to
include the parties and their respective legal representatives, successors and assigns (as to Grantee such
assigns being limited to its permitted assigns), and the owners of Grantor’s Property and Grantee’s
Property, from time to time. For purposes of this Easement, any transfer, directly, indirectly or by
operation of law, of a “controlling” interest in Grantee shall constitute an assignment of this Easement,
and shall be subject to the terms and provisions of this Section 17. For purposes hereof, a “controlling”
interest in Grantee shall mean: (a) the ownership, directly or indirectly, of a majority of the outstanding
voting stock or interests of Grantee, or (b) the possession, directly or indirectly, of the power to direct or
cause the direction of the management and policies of Grantee, whether through the ownership of voting
securities or other ownership interests, by statute, or by contract.
18. Entire Agreement. This Easement, the exhibits and addenda, if any, contain the entire
agreement between Grantor and Grantee regarding the subject matter hereof, and fully supersede all prior
written or oral agreements and understandings between the parties pertaining to such subject matter.
19. Transfer by Grantor. Upon any transfer or conveyance of the Easement Premises by
Grantor, the transferor shall be released from any liability under this Easement, and the transferee shall be
bound by and deemed to have assumed the obligations of Grantor arising after the date of such transfer or
conveyance.
20. No Oral Change. This Easement cannot be changed orally or by course of conduct, and
no executory agreement, oral agreement or course of conduct shall be effective to waive, change, modify
or discharge it in whole or in part unless the same is in writing and is signed by the party against whom
enforcement of any waiver, change, modification or discharge is sought.
21. Further Assurances. Each party agrees that it will execute and deliver such other
documents and take such other action as may be reasonably requested by the other party to effectuate the
purposes and intention of this Easement.
22. Governing Law, Venue. The terms and provisions of this Easement shall be governed by
and construed in accordance with the laws of the State of Illinois. With respect to any suit, action or
proceeding relating to this Easement (each a "Proceeding"), the parties hereto each irrevocably: (a) agree
that any such Proceeding shall be commenced, brought, tried, litigated and consummated in the courts of
the State of Illinois located in the County of Cook or (as applicable) the United States District Court for
the Northern District of Illinois, (b) submit to the exclusive jurisdiction of the courts of the State of
Illinois located in the County of Cook and the United States District Court for the Northern District of
Illinois, and (c) waive any objection which they may have at any time to the laying of venue of any
Proceeding brought in any such court, waive any claim that any Proceeding brought in any such court has
been brought in an inconvenient forum, and further waive the right to object, with respect to such
Proceeding, that any such court does not have jurisdiction over such party.
23. Time is of the Essence. Time is of the essence of each and every provision of this
Easement.
24. Severability. In the event that any governmental or regulatory body or any court of
competent jurisdiction determines that any covenant, term or condition of this Easement as applied to any
particular facts or circumstances is wholly or partially invalid, illegal or unenforceable, such invalidity,
illegality or unenforceability shall not affect such covenant, term or condition as applied to other facts or
circumstances (unless the effect of such determination precludes the application of such covenant, term or
condition to other facts or circumstances) or the validity, legality or enforceability of the other covenants,
terms and conditions of this Easement. In the event any provision of this Easement is held to be invalid,
16
illegal or unenforceable, the parties shall promptly and in good faith negotiate new provisions in
substitution therefor to restore this Easement to its original intent and effect.
25. No Reinstatement. No receipt of money by Grantor from Grantee, after the expiration or
termination of this Easement shall renew, reinstate, continue or extend the term of this Easement.
26. Non-Affiliated. By signing this Easement, Grantee affirms and states that it is not an
employee of Commonwealth Edison Company nor Exelon Corporation, and their respective parents,
subsidiaries and affiliates, nor has any affiliated interest in the Commonwealth Edison Company or
Exelon Corporation, and their respective parents, subsidiaries and affiliates.
27. Counterparts. This Easement may be executed by the parties in counterparts. Each such
counterpart shall be deemed an original and all such counterparts, taken together, shall constitute one and
the same agreement.
28. No Assessment. By signing this Easement Grantee agrees that Grantor or its public
utility successor shall not be assessed for any improvements to be constructed pursuant hereto as a local
improvement project or otherwise charged for the cost of such improvements.
29. No Third Party Beneficiaries. Grantor and Grantee agree and acknowledge that, except
as expressly set forth herein, there are no intended third party beneficiaries of this Easement nor any of
the rights and privileges conferred herein.
30. Illinois Commerce Commission Approval. Grantor and Grantee acknowledge that
Grantor is a public utility regulated by the Illinois Commerce Commission (“Commission”) and other
governmental authorities, and this Easement and the obligations of the parties hereto are subject to all
legal requirements applicable to Grantor as a public utility. Although it is not expected that the
Commission’s or other governmental authority’s approval will be required for this Easement, the rights
and obligations of the parties hereunder are conditioned upon the Commission’s and any other applicable
governmental authority’s approval of this Easement, under any circumstances in which such approval is
required. It is further agreed and understood that this Easement may be terminated by Grantor
immediately at any time in the event that Grantor is required to do so by the Commission or some other
governmental authority.
31. Labor Relations. Neither Grantee nor any of Grantee’s authorized agents shall, at any
time, directly or indirectly, employ, or permit the employment of, any contractor, mechanic or laborer in
the Easement Premises, or permit any materials to be delivered to or used in the Easement Premises, if, in
Grantor’s sole judgment, such employment, delivery or use will interfere or cause any conflict with other
contractors, mechanics or laborers engaged in the construction, maintenance or operation of Grantor’s
Property (or any other property) by Grantor, Grantee or others, or the use and enjoyment of Grantor’s
Property by Grantor or other lessees or occupants of Grantor’s Property. In the event of such interference
or conflict, upon Grantor’s request, Grantee shall cause all contractors, mechanics or laborers causing
such interference or conflict to leave Grantor’s Property immediately.
32. Independent System Operator. In the event responsibility for management or operation
of all or any portion of Grantor’s electrical transmission facilities located in or on the Grantor’s Property
is transferred or assigned by Grantor to an independent system operator (“ISO”) or another third party,
then Grantee agrees to recognize the right of such ISO or third party to exercise all or any part of
Grantor’s rights under this instrument.
17
IN WITNESS WHEREOF, the parties hereto have caused this Easement to be executed by their
proper officers thereunto duly authorized as of the day and year first hereinabove written.
COMMONWEALTH EDISON COMPANY
By: __________________________________
___Shemeka Wesby_________________
UNITED CITY OF YORKVILLE
By: __________________________________
Print Name:____________________________
Title: _________________________________
SCHEDULE OF EXHIBITS
A Legal description of Grantor’s Property
B Easement Premises
18
STATE OF ILLINOIS )
) SS
COUNTY OF DuPAGE )
I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO HEREBY
CERTIFY, that Shemeka Wesby, personally known to me to be the Director of Real Estate of
COMMONWEALTH EDISON COMPANY, is the same person whose name is subscribed to the
foregoing instrument, appeared before me this day in person and acknowledged that, as such Director,
(s)he signed and delivered such instrument, as his/her free and voluntary act and deed, and as the free and
voluntary act and deed of such corporation, for the uses and purposes therein set forth.
Given under my hand and official seal, this ____ day of _______________, 2022.
_________________________
Notary Public
STATE OF ___________ )
) SS
COUNTY OF _________ )
I, _____________________, a Notary Public in and for the County and State aforesaid, DO
HEREBY CERTIFY that _________________, personally known to me to be the
____________________of _______________________, a _____________, and personally known to me
to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day
in person and acknowledged that as such ___________________, (s)he signed and delivered such
instrument pursuant to authority given by the __________ of such ____________, as his/her free and
voluntary act and deed, and as the free and voluntary act and deed of such ________________, for the
uses and purposes therein set forth.
Given under my hand and official seal, this ____ day of _______________, 20___.
_________________________
Notary Public
19
EXHIBIT A TO EASEMENT AGREEMENT
LEGAL DESCRIPTION OF GRANTOR’S PROPERTY
Kendall County PIN 02-07-400-001
20
EXHIBIT B TO EASEMENT AGREEMENT
EASEMENT PREMISES
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #8
Tracking Number
CC 2022-65
License Agreement – Haven Counseling
City Council – December 13, 2022
Majority
Approval
Please see attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a license agreement with Haven Counseling, 649 N Bridge St, for use of
a portion of the driveway of the City’s property at 609 N Bridge St.
Background
A representative of Haven Counseling approached the City a few weeks ago inquiring
about use of the City’s property at 609 N Bridge St for extra parking spaces for their property at
649 N Bridge St. The City’s 609 N Bridge St property is currently vacant and the City is
minimally using the driveway and parking spaces. The City staff is set to meet with a Haven
Counseling representative in the next couple days to review a proposal to remove some scrub
trees and improve the area between their driveway and the City’s driveway, for ease of access to
the City’s property. All improvements will be done by Haven Counseling representatives at their
cost. Staff has reviewed the request and has no objection. Accordingly, we’ve drafted a license
agreement for non-exclusive use of the 609 N Bridge St property for parking. The agreement is
for $10 and one-year, with renewals allowed and the City’s ability to terminate the agreement
with five days noticer. Finally, Haven Counseling will be responsible for providing their
insurance for the use of the property, with the City named as additionally insured.
Recommendation
Staff recommends approval of the license agreement with Haven Counseling for use of a
portion of the driveway of the City’s property at 609 N Bridge St.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 8, 2022
Subject: License agreement – Haven Counseling
1
LICENSE AGREEMENT
THIS LICENSE AGREEMENT is made and entered into this _____ day of
______________, 2022, by and between the United City of Yorkville, Kendall County, Illinois, a
municipal corporation and Haven Counselling, whose address is 691 North Bridge Street,
Yorkville, Illinois (the “Licensee”).
WITNESSETH:
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non home-rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, the Licensee operates a counselling service at 691 North Bridge Street
(“Licensee’s Property”) and has requested the use of the property owned by the City at 609
North Bridge Street (the “City’s Property”), which property is located adjacent to the Licensee’s
Property for the sole purpose of permitting the Licensee’s employees and clients to park their
automobiles; and,
WHEREAS, the City is prepared to permit the Licensee to use the City’s Property
pursuant to the terms hereinafter set forth.
NOW THEREFORE, for and in consideration of the sum of Ten Dollars ($10.00) and
other good and valuable consideration, receipt of which is hereby acknowledged, it is agreed by
and between the parties hereto as follows:
Section 1: The foregoing recitals are hereby incorporated herein as if fully restated in
Section 1.
Section 2: The City hereby grants the Licensee a non-exclusive license to go upon the
paved driveway at 609 North Bridge Street (the “Licensed Premises”) for the sole purpose of
providing parking for clients and employees of the Licensee, for a term to commence upon
2
execution of this License Agreement by the parties and terminating December 31, 2023, unless
extended or revoked by the City at any time prior to said date.
Section 3. The Licensee covenants and agrees to maintain the Licensed Premises in
accordance with all applicable ordinances of the City at all times during the term of this License
not permit debris of any kind to accumulate on the Licensed Premises or, make any alteration,
replacement or improvement to the Licensed Premises.
Section 4. The Licensee shall provide the City with proof of comprehensive general
liability, broad form property damage and contractual liability insurance in an amount per claim
and aggregate of $1,000,000 covering the Licensee’s operation. Such insurance shall name the
City, its officers, agents and employees as additional insureds and prohibit cancellations,
modifications or lapse without thirty (30) days prior notice to the City Clerk.
Section 5. The Licensee expressly acknowledges that the City reserves the right to
require the Licensee to remove any automobiles from the Licensed Premises within five (5) days
after notice from the City but in any event upon termination of this License Agreement. In the
event that Licensee fails to remove any automobiles, the City may remove same and charge the
Licensee with any and all costs and expenses which the City has incurred or may incur in
connection with such removal.
Section 6. The Licensee agrees to protect, indemnify, defend and forever hold harmless
the City and its officers, employees, agents, licensees, successors and assigns from any and all
liability, claims, judgments and expense, including court costs and attorneys’ fees, for death or
injury to any person or persons and all loss, damage or destruction to any property caused by,
attributable to or resulting from Licensee’s use or maintenance of the Licensed Premises.
3
Section 7. The Licensee acknowledges that this License Agreement may be terminated
by the City at any time, with or without cause.
Section 8. In addition to termination of this License, if Licensee defaults in any of
Licensee’s undertakings or obligations of this License and Licensee receives written notice of
such default from the City, then such event or action shall be deemed to constitute a breach of
this License, and this License and Licensee’s use of the Licensed Premises shall automatically
terminate.
Section 9. No waiver of any default of Licensee shall be implied from omission by the
City to take any action on account of such default. No express waiver shall affect any default
other than the default specified in the express waiver and that only for the time and to the extent
therein stated.
Section 10. All rights and remedies of the City shall be cumulative, and none shall
exclude any other rights and remedies allowed by law.
[SIGNATURE PAGE TO FOLLOW]
4
IN WITNESS WHEREOF, the Parties hereto have executed this License Agreement on
the day and year first above written.
United City of Yorkville, Kendall County, an Illinois
municipal corporation
__________________________________________
Mayor
Attest:
_______________________________
City Clerk
Licensee:
Haven Counselling, an Illinois not-for-profit
corporation
By: __________________________________________
President
Attest:
_______________________________
Secretary
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
See attached memo.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing Manager
Police
Public Works
Parks and Recreation
Agenda Item Number
Administration Committee Report #1
Tracking Number
ADM 2022-56
ComDev File Scanning Proposal
City Council – December 13, 2022
ADM – 11/16/22
Moved forward to City Council agenda.
ADM 2022-56
Super Majority (6 out of 9)
Direction
Proposed digitization of community development paper files.
Krysti J. Barksdale-Noble, AICP Community Development
Name Department
Proposal Update
A final contract proposal has been provided to the City by the proposed vendor, Konica-
Minolta Business Solutions, for the Community Development department scanning project. A
copy of the contract is provided as an attachment to this memo.
The final quote for services has increased slightly from $135,477 to $136,220, which
includes scanning services, white glove file pick-up, optical character recognition (OCR) and
destruction of documents. The price increase is mainly due to the city now requesting file
destruction versus file return and a slight increase in OCR pricing. A breakdown of the unit costs
and comparison of the initial quote to the current quote is provided below:
Original Quote Revised Quote
Scanning Estimate $125,224 Scanning Estimate $125,224
White-Glove Packing Service $4,373 White-Glove Packing Service $4,373
Return Document Transportation $2,863 Certified Document Destruction $3,488
OCR for full text searches $3,017 OCR for full text searches $3,135
TOTAL $135,477.00 TOTAL $136,220.00
Note, this is a per image scanning contract. Meaning the final price may increase or
decrease depending on the actual number of images scanned. The City will receive monthly
invoices and progress reports so that we will be consistently involved in the scanning process
and in control of the final billing. Should the City need to exceed the budgeted amount, we will
know in advance of work done on the part of the vendor and issuance of an invoice. An example
of an overage amount resulting from a change in document indexing requirements is provided at
the bottom of page 7 in the contract. But again, the final billing will be the actual amount
scanned.
In order to formally execute this contract, we must amend the current year (FY 23) budget, as
any contractual commitment of the City to expend funds must be followed by a subsequent
appropriation per State Statute. Therefore, the professional services (01-220-54-00-5462) line
Memorandum
To: Administration Committee
From: Krysti Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Date: December 8, 2022
Subject: ComDev File Scanning Proposal
item in the Community Development Department cost center of the (01) General Fund has been
adjusted by $140,000, from $75,000 to $215,000.
Staff recommends approval of the scanning quote of $136,220 and authorization to execute
the contract with Konica-Minolta Business Solutions.
Summary
Since the approval of the new City Hall building, Community Development staff has
sought ways to digitize all archived flat files, large format building plans and regular
property/development paper files to move the department towards a paperless environment. The
digitization of these files will create efficiencies by allowing all departments e-access to needed
information and saving valuable floorspace in the new building because we can eventually
destroy the paper copies under the Illinois Local Records Act.
Currently, the Community Development Department has approximately 465 standard
sized banker’s boxes document files (11”x17 or smaller) and about 2,000 sheets of large format
plans (larger than 11”x17”). Of those files, nearly 50% are commercial files that, even after
digitization, the City will be required to retain permanently.
With this in mind, we have reached out to vendors for quotes on timeframe and cost for
digitization (see attached spreadsheet) with the following two (2) potential outcomes to this
process:
1. Hiring a vendor to scan the files and destroying the available files (again, 50% of the total
files).
a. Best scenario but depends on cost and timing.
b. Still need 50% of our total files for permanent retainage (deep storage in a City-
owned building or a climate-controlled storage unit off-site).
2. Hiring a vendor to scan the files and forgo the destruction at this time, for whatever
reason, and simply moving the files (the majority of which the Community Development
Department does not need daily access to) to a City building somewhere for deep storage
or a climate-controlled storage unit off-site.
a. Less ideal scenario but depends on cost and timing.
b. Still need 50% of our total files for permanent retainage.
Staff Recommendation
Staff recommends moving forward with Option 1 above, scanning the files and
destroying the available files, with Konica-Minolta Business Solutions as the vendor. The
estimate cost for the service is approximately $135,000 including file indexing (file naming) and
destruction services. The timeframe for completion is about 3-4 months. Konica Minolta also
offers a proprietary cloud-based document storage and search solution; however, staff is not
Memorandum
To: Administration Committee
From: Krysti Barksdale-Noble, Community Development Director
CC: Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Date: November 9, 2022
Subject: ComDev File Scanning Proposal
recommending moving forward with that option feature since we have reactivated the discussion
on an Enterprise Resource Planning (ERP) system which may offer the same or better solution
for digital file archiving.
Ordinance No. 2022-____
Page 1
Ordinance No. 2022-____
AN ORDINANCE AUTHORIZING THE FOURTH AMENDMENT TO THE ANNUAL
BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR
COMMENCING ON MAY 1, 2022 AND ENDING ON APRIL 30, 2023
WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly
existing non-home rule municipality created in accordance with the Constitution of the State of
Illinois of 1970 and the laws of the State; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2022-13 on
April 12, 2022 adopting an annual budget for the fiscal year commencing on May 1, 2022 and
ending on April 30, 2023; and,
WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of
the corporate authorities then holding office, the annual budget of the United City of Yorkville
may be revised by deleting, adding to, changing or creating sub-classes within object classes and
object classes themselves. No revision of the budget shall be made increasing the budget in the
event funds are not available to effectuate the purpose of the revision; and,
WHEREAS, funds are available to effectuate the purpose of this revision.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the amounts shown in Schedule A, attached hereto and made a part
hereof by reference, increasing and/or decreasing certain object classes and decreasing certain
fund balances in the General fund with respect to the United City of Yorkville’s 2022-2023
Budget are hereby approved.
Section 2: This ordinance shall be in full force and effect from and after its passage and
approval according to law.
Ordinance No. 2022-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
______ day of ___________________, 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
______ day of ___________________, 2022.
______________________________
MAYOR
Solution Proposal
The United City of Yorkville
Backfile Scanning Proposal
Submitted by:
Clem Klima
and
Lisa Jones
Submitted Date:
12/8/22
Konica Minolta - Company Confidential v3.1 2022-08-31 1
Executive Summary
Introduction & Background
Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta) is pleased to provide this
Proposal for Document Imaging Services (“Proposal”) in response to the United City of
Yorkville’s request for backfile scanning services of it’s Commericial and Residential Property
files. Per the project volume description provided by the City of Yorkville on 9/7/22, it has a large
volume of Property documents requiring digitization services within its Community Development
Department. The project description provided by the City to KMBS is listed below. As part of its
project management due diligence, KMBS will schedule a project review meeting with the
United City of Yorkville upon receipt and examination of the City’s document boxes at the
scanning facility. The purpose of this meeting is to confirm volume estimates and required
project specifications with the City prior to commencing production services. The United City of
Yorkville will be billed based upon unit pricing and the number of prep hours required for the
actual number of pages processed.
භ It is estimated that there are an approximate total of 465 standard-size Banker’s
boxes that each measure 15 inches in length.
භ It is estimated that half of the document-box population, approximately 232 boxes,
contain standard-size pages. (Standard-size pages are defined as any page size that
is 11” x 17” or smaller).
භ It is also estimated that the other half of the document-box population, approximately
233 boxes, contain folded large-format plans. (Large-format plans are defined as any
page size that is larger than 11” x 17”).
භ For the purposes of quoting this project, it is estimated that there are approximately
150 folded large-format plans per box contained within 233 of the document boxes.
භ It is assumed that there are little to no duplex pages (content that appears on both
sides of a page).
භ It is assumed that each Commerical or Property folder has on average 50 pages per
folder.
භ It is assumed that the Commercial and Residential folders are currently stored
separately in cabinet drawers or Banker’s boxes so that each record category can be
identified separately.
භ Based on the indexing instruction chart provided by Yorkville, it appears that each
Commercial or Residential property folder will be broken out into 3 document types:
Permits, Violations, and Plats.
භ It is assumed that each of the document types is clearly identified and unitized within
a Property folder by way of a folder tab or divider tab, for example..
භ It is assumed that index values are labeled on the folder tab or 1st page of a
document set in a consistent location, no searching is required.
This Proposal presents Konica Minolta’s findings and recommendations to improve Document
Management and document retrieval at the United City of Yorkville. These findings and
recommendations are based upon the information provided during Konica Minolta’s brief walk-
Konica Minolta - Company Confidential v3.1 2022-08-31 2
though of your office and a conference call with the City on 9/7/22. In the event that material
changes occur in your environment, or additional key information is missing from this analysis,
these recommendations may no longer apply and should be re-examined.
Konica Minolta - Company Confidential v3.1 2022-08-31 3
About Us
Konica Minolta Business Solutions U.S.A., Inc. is a leader in content management, technology
optimization and cloud services. Our solutions help organizations improve their speed to market,
manage technology costs, and facilitate the sharing of information to increase productivity.
Konica Minolta Content Management designs roadmaps through process collaboration, deploys
solutions and utilizes support tools to help manage content, enhance security, integrate with
core business systems, replace legacy systems, and accelerate processes with intelligent and
robotic process automation. Our solutions capture and distribute documents in any form,
automate routing, maintain compliance, preserve records and more -- to speed the flow of
information, control costs and make all essential business processes more productive.
From business process outsourcing to content management, we guide our customers to the
best solution for their digital transformation. Through our consultative process, we mutually
identify your challenges and needs then co-author the plan for the platform and services that
you will need to achieve your goals.
The world runs on innovation. We shape it.
Konica Minolta - Company Confidential v3.1 2022-08-31 4
Solution Assessment Review
CURRENT STATE
United City of Yorkville currently manages a variety of documents in hard copy. These
documents are either filed in traditional file cabinets or stored in boxes. There are two record
categories and three document types for each as listed below:
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Desired Outcome
The benefits of digitization include reducing the time and effort associated with retrieving these
records and saving senior knowledge workers time as they conduct their work in reliance of this
vital information. The incidence of lost or misfiled files will be reduced, the long-term archival of
the documents will be accomplished, and responsiveness to outside requests will be materially
faster.
Critical Success Factors
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receipt and examination of the City’s document boxes at the Konica Minolta scanning
facility.
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specifications with the City prior to commencing production services.
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hours required for the actual number of pages processed.
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validated upon KMBS’s receipt of the City of Yorkville document boxes:
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standard size pages and the other half contain large-format plans.
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the document boxes.
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record category is easily identifiable.
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Violations, Plats.
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with the folder.
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document set in a consistent location, no searching by KMBS is required.
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Konica Minolta - Company Confidential v3.1 2022-08-31 5
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requiring manual repair to facilitate the scanning process.
Proposed Solution Summary
Konica Minolta recommends the United City of Yorkville entrust their document imaging to us.
Documents will be scanned and indexed by Konica Minolta and delivered to the United City of
Yorkville‘s preferred retrieval solution. The benefits of outsourcing this work to Konica Minolta
include:
History – We have been delivering top-quality imaging services to organizations like yours
for more than two decades.
Quality – We have developed many proprietary quality assurance systems, some of which
have been licensed to other capture companies and existing customers. We have a national
reputation for our quality. Since many of these systems are automated, we can provide extra
quality assurance steps at no additional cost to our clients. Most other BPO centers charge
extra for these additional quality assurance measures.
Speed – We are able to complete the capture and delivery processes in a highly
compressed timeframe.
Cost – We provide an exceptional price-performance value, considering the overall quality
and the value of our on-time and on-budget project management services.
Geographic Diversity – We have processing facilities on both coasts and centrally located,
allowing us to serve clients throughout the country.
Dedicated Project Management – We assign a Project Manager and Certified Document
Imaging Architech
TM (CDIA)/Enterprise Content Management Specialist (ecm
S)toyour
organization for the duration of the capture process so your organization reaps the benefits
of a quality, valued solution on time and on budget.
Konica Minolta can continue to perform ongoing, go-forward imaging work, and also work with
United City of Yorkville to establish an internal imaging operation. Ad hoc scanning can be
performed by users under either go-forward scenario.
Konica Minolta - Company Confidential v3.1 2022-08-31 6
Project Estimated Pricing Summary
Imaging Services Estimated Extended Pricing
The United City of Yorkville currently has a backfile of hardcopy documents estimated at over
638,382 pages. These are detailed below. The estimates provided for the purposes of pricing
are based upon the number of pages estimated by Konica Minolta based upon the project
description provided by the City during a conference call on 9/7/22. The United City of Yorkville
will be billed based upon the unit pricing below for actual pages processed.
BACKFILE CAPTURE – UNIT PRICING
Service and Description Unit Pricing
Scanning standard-size pages, size 11’ x 17” or smaller, at 300 DPI (per
page)6¢
Scanning Large-Format plans, page sizes larger than 11” x 17,” at 600
DPI (per sheet)$1.75
Slip Sheet Printing (per document)3.1¢
Indexing (per field, per document, maximum 15 characters per field) 5¢
Document Preparation (per hour)$25
Special handling for documents in poor or fragile condition, if required
(per hour)
$25
OCR for full-text search capability .5¢
Image/Index QA and Publication, including Delivery Media Master (per
GB)$75
Backfile pricing is based on the assumptions and delivery specifications included in the Project
Specifications section of this Proposal. If the actual conditions differ from these assumptions
and specifications, the unit prices are subject to change. Should additional services be required,
the customer is subject to additional charges as listed in this Proposal.
Konica Minolta - Company Confidential v3.1 2022-08-31 7
ORIGINAL BUDGETARY ESTIMATE THAT RECEIVED BOARD
APPROVAL IN NOVEMBER 2022:
Project Name Pages Documents
Extended
Estimated Price
The budgetary estimated shown was based assuming each property folder would be
scanned at the folder level, and 2 index values per document:
232 Bankers boxes (15” L)
containing Standard-Size
pages (sizes 11” x 17” or
smaller)
603,432 11,832 $64,027
233 Bankers boxes
(measuring 15” in length)
containing folded Large-
Format plans (sizes are
larger than 11” x 17”).
Estimate assumes
approximately 150 folded
large-format plans per box.
34,950 -$61,197
The Original Budgetary EstimateTotal Provided in Sept 2022:$125,224
Revised Project Estimate shown below is based on there being 3 document types per
Property folder and 4 index values per document, resulting in an estimated project
increase of $16,572, as shown below:
232 Bankers boxes (15” L)
containing Standard-Size
pages (sizes 11” x 17” or
smaller)
627,096 35,496 $77,930
233 Bankers boxes
(measuring 15” in length)
containing folded Large-
Format plans (sizes are
larger than 11” x 17”).
Estimate assumes
approximately 150 folded
large-format plans per box.
34,950 -$61,197
Estimated Project Total based on additional document types
and index values:
$139,093
Konica Minolta - Company Confidential v3.1 2022-08-31 8
Additional Pricing (Applies only if required and authorized by the
City)
Additional Services and Pricing Unit Pricing
Disaster Recovery Archival CD Copy(per CD –if applicable)$20
Disaster Recovery Annual Storage (per CD, per year –if applicable)$15
Shredding and Disposal of documents (per pound)25¢
Extended Box Storage (per box, per month)$9
Photocopying for poor quality 20¢
Retrieval and faxing of requested documents* $35/hour
Disaster Recovery
In the event of a disaster, data recovery becomes paramount in re-establishing business
operations. Konica Minolta will optionally provide an ANSI standard Archival CD Copy of your
data and will store it at our facility, in compliance with disaster recovery standards. CDs are
used for archival masters because the ANSI standard guarantees backwards compatibility with
readers. This standard does not exist for DVDs, making them subject to obsolescence over
time. Pricing has been included below for the second master CD copy as well as the annual
disaster recovery storage at our facility.
Box Disposition
There are several options with respect to document disposition.
භ Documents may be returned to your office following processing.
භ Documents may be stored for 30-days following data delivery at no cost. Documents are
delivered on a rolling basis throughout the term of the project as boxes are completed.
The 30-day customer QA and destruction cycle are based on each completed and
delivered box.
Konica Minolta is authorized to shred all original documents pertaining to the project(s)
under this proposal 30-days after the completed work has been delivered. Box
destruction will occur on a rolling basis throughout the term of the project based on the
delivery of each box.
Konica Minolta will send a Destruction Certificate confirming the destruction. In the event
more time is needed for quality assurance testing, the United City of Yorkville will notify
Konica Minolta seven-days prior to destruction to hold the content queued for
destruction.
If the United City of Yorkville requires boxes to be stored beyond 30-days, Konica
Minolta will continue to store the boxes at the prevailing rate.
Konica Minolta - Company Confidential v3.1 2022-08-31 9
White-Glove Packing
The United City of Yorkville may choose to manage transportation and logistics associated with
relocating the boxes to be scanned to the Konica Minolta processing facility. In the event the
United City of Yorkville engages Konica Minolta to provide white-glove packing and
transportation, the following services can be provided:
භ On-siteinventoryandboxlabeling.
භ Management of un-shelving and loading for transportation.
භ Creation of box-level manifests including box number and first and last folder tab.
භ Detailed chain-of-custody form.
The range of services to be provided by Konica Minolta, and associated costs, are presented
below.
Transportation
The following represents the typical description of services if Konica Minolta is engaged to
facilitate the packing transportation of documents:
If Konica Minolta provides the transportation, the documents will be transported to the Konica
Minolta processing center via a secure cargo truck. Our drivers do not make any additional
pickup stops during transit and will not leave the truck unattended at any time. Prior to
transporting documents, both the United City of Yorkville and Konica Minolta will review and
sign-off on the final manifest. Both the United City of Yorkville and Konica Minolta will retain a
physical copy of the signed manifest. This manifest will be reviewed upon arrival at the Konica
Minolta processing center to ensure all contents are accounted for. Each document container is
then logged into the Konica Minolta batch/container management system for tracking
throughout the capture and return process.
Processing Center Receipt and Tracking
Storage at our facility will include secure, climate-controlled box storage in our controlled and
monitored staging area as well as controlled access in our production area during the scanning
and data entry processes.
The procedures for storage at the Konica Minolta processing center during the production life-
cycle include specified chain-of-custody processes that involve employee sign-offs for the
acceptance and transfer of the records, and control of the records and data during the entire
conversion process to ensure that no data or documents are copied or disclosed for any reason
other than the communication of technical details or staff questions during the conversion
process.
Konica Minolta - Company Confidential v3.1 2022-08-31 10
Destruction Services
Depending on the specific needs of the United City of Yorkville, there are three methods used
for destruction:
භ In-house shredding – For small batches, Konica Minolta staff perform shredding
tasks using a shredder with a security rating of P-4, exceeding the requirements for
HIPAA.
භ In-house third-party shredding – For large destruction engagements, typically
following a backfile capture, Konica Minolta contracts with a partner with high-
capacity mobile destruction capability. The partner’s shred trucks perform the
destruction on-site at the Konica Minolta BPO processing center.
භ External third-party shredding – Under certain conditions, Konica Minolta transports
high-volume destruction work to our partner’s facility for destruction.
All shredded documents are recycled. A destruction certificate, listing all boxes destroyed, is
sent to the United City of Yorkville upon completion of shredding.
Packing,TransportationandDestructionPricing*Estimated Cost
White-glove packing service: KMBS packs all documents into boxes,
labels boxes, provides a shipping manifest, estimate is based on 465
standard-size boxes at a cost of $825.
White-glove transportation and supplies: KMBS provides all packing
supplies, loads all boxes into trucks, and transports them to the KMBS
scanning facility, estimate is based on 1 trip to transport an estimate of
465 standard-size boxes at a cost of $3,548.
$4,373
(Optional Service) Return Transportation of completed boxes – Estimate
assumes 1 Trip, to return 465 boxes to the client location.
$2,863
(Optional Service) Certified Document Destruction – Estimate assumes
465 boxes weighing 30 pounds each at a cost of 25¢ per pound to
shred, a Certificate of Destruction will be provided to the City for its
records.
$3,488
*The price quoted above is subject to change if the actual conditions related to packing and/or shipping
differ from the description above.
Post Delivery Data Purge
All customer data is purged from Konica Minolta servers, including the SFT site, 60-days
following the successful delivery of digitized content. As a result, it is imperative that any
delivery issues be addressed prior to the data purge.
Client Initials Acknowledging Data Purge Timing: __________________________
Konica Minolta - Company Confidential v3.1 2022-08-31 11
Security
From building security to redundant data backup, Konica Minolta understands the importance of
security as it relates to data and documents. A plethora of security practices and procedures are
in place at Konica Minolta to ensure data and documents are secure during the capture
process.
Facility security is at the forefront of every customer’s mind. Rest assured, from secure-card
building to secure-card door entry to operations, Konica Minolta has the necessary security to
ensure documents are protected at every phase of capture processing.
Video surveillance provides round-the-clock, digitally captured recordings of all office entrances
and exits as well as the operations area. Moreover, no technology devices are permitted in the
operations area (e.g., cell phones, USB devices, etc.). Additionally, the data center is firewalled
within the operations area. No web hosting or FTP services are provided through Konica Minolta
servers.
Konica Minolta provides a fault-over capability for all client data by taking a snapshot every 15
minutes of the main server. As a further protection against a technical failure, Konica Minolta
retains all paper documents on-site until all quality assurance steps are completed and the
source documents are no longer required. Finally, the server is backed up weekly and the
resultingbackupisstoredoff-site.
Serving customers in the government, education, medical, financial, and legal communities,
certain standards must be followed. Every Konica Minolta employee signs a confidentiality
agreement, acknowledging the proprietary nature of the information being processed and
documenting the legal repercussions for failing to comply with this policy.
Change Control Process
Konica Minolta realizes that from time to time, certain job specifications may need to change. To
accommodate project change and facilitate communication of the changes, Konica Minolta
utilizes a Change Control Process (document attached). This process allows for any changes to
project specifications in a controlled and managed environment. The document outlines any
impact on project cost, resources, timelines, etc. and is signed by the United City of Yorkville
and Konica Minolta representatives.
Scanned content will be delivered in a format to support the document management software
ingestion requirements.
Konica Minolta - Company Confidential v3.1 2022-08-31 12
Project Specifications - General
The processes listed below will be utilized for all projects under this Proposal, subject to the
United City of Yorkville and Konica Minolta approval or adjustment. The project scope-of-work
will be agreed upon during the Kickoff meeting.
භ There will be one person at the United City of Yorkville and one person at Konica
Minolta who will be responsible for the logistics and transportation of the documents.
භ Shipping will be billed as incurred.
භ Konica Minolta will scan the standard-size documents at 300 DPI.
භ Konica Minolta will scan the large-format plans (page sizes larger than 11” x 17”) at
600 DPI.
භ All documents will be captured in black and white.
භ Auto-Rotation will be applied to all images. This automated page orientation function
will attempt to orient the page based on text detected. Auto-Rotation does not
guarantee a 100% correct orientation of every page scanned.
භ Alldataandimageswillbethoroughlytestedviasoftwaretoensurealltheimages
associated with the database are viable and uncorrupted.
භ Destination document repository:
o Square9 (Quoted separately by KMBS)
භ Data output will be full-text, multipage PDFs.
භ All data deliveries will be made via Secure FTP (SFTP) where the Square9
professional services team will implement and import the scanned data into the
Square9 repository (quoted separately by KMBS).
භ For projects that have double-sided (duplex) pages, Konica Minolta will apply our
proprietary auto-assisted manual blank page review, Blank Page Eradicator (BPE).
Most vendors use a method referred to as auto drop-out to delete suspected blanks.
The typical threshold used is 2,500 bytes.
We have found content, such as signature pages or fax headers/footers that are less
than 850 bytes. Using a 2,500-byte threshold would cause the loss of vital data.
Using a threshold of less than 850 bytes would result in the delivery, and payment
for, a high number of blank pages.
Konica Minolta uses BPE to ensure only blanks are deleted and that no content is
lost. This process also ensures that the majority of pages with “bleed-through” that
would have survived a 2,500-byte drop-out are deleted.
භ Konica Minolta performs a proprietary post-process review that identifies and
corrects possible “piggy-back” documents. Piggy-back documents occur when a
barcode slip sheet is not detected by the scanner resulting in two files being
combined. This condition effectively loses the second document, making it almost
impossible to find post-scan.
භ Konica Minolta provides a scan-on-demand service to provide access to documents
while they are in the capture process.
Konica Minolta provides a secure, hosted repository for access to images/data
during document processing and prior to ingestion into the document management
system.
User IDs will be issued based on the instructions provided by the customer’s project
team leaders. Documents will be accessible within two (2) business hours of the
request, or, upon special arrangement between the Konica Minolta project manager
and the customer’s project manager, if access is required outside of normal business
hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. EST.
Konica Minolta - Company Confidential v3.1 2022-08-31 13
Requests in excess of four-per day are subject to a charge of $35 each, at the
discretion of the Konica Minolta Project Manager. After-hours retrieval will be
charged at a rate of $150 per request.
භ Konica Minolta has a robust IIM software and SharePoint professional services
practice and has resources available to engage with the United City of Yorkville to
provide services associated with the ingestion of the images into their IIM software or
SharePoint. These services are billable at the then current Professional Services
rates.
Project Specification – Residential and Commercial Property Files
The project specifications listed below will be reviewed and agreed upon during a document
review.
භ Forthisproject,itisassumedthattherearenoduplexpages.
භ For this project, it is assumed that the Residential and Commercial Property records
are stored separately and clearly marked as such in either filing cabinet drawers or
storage boxes.
භ It is assumed that document preparation will require the unfolding of large-format
plans, a minimal to moderate removal of staples or clips, taping-up of post-it notes on
separate sheets, application of bar-coded slip sheets, and the extraction and
recording of index values.
භ It is assumed that the overall page condition is in relatively good condition and will
not require repair (such as mending or taping services) in order to facilitate scanning
services.
භ The files will be unitized at the document level, creating a single document for each
document type within a Property folder that is identifiable and unitized by either a
divider tab or clipped/stapled document set.
භ It is assumed that there is an approximate average of 50 pages per Property folder..
භ It is assumed that there is an approximate average of 17 pages per document type
within a Property folder.
භ The files contain primarily 8½”X11” pages, but will contain large-format plans with
sizes larger than 11” x 17”.
භ Each Property folder will contain the following document types: Permits, Violations,
and Plats
භ It is assumed that each document type within a Residential folder will be clearly
identifiable such as on a divider tab (no searching is required)
භ The documents will be indexed on 4 values: (located on either the file folder tab,
divider tab, or on the 1st page of a clipped/stapled document set, in a consistent
location)
o Street Name (all Capital alphabetic letters - Located on either the file folder
tab or on the 1st page of a clipped or stapled document set in a consistent
location)
o Numerical address with Direction (such as 101 E - no period. Located on
either the file folder tab or on the 1st page of a clipped or stapled document
set in a consistent location)
o Document Type (such as Permit, Violations, and Plats - Document types are
clearly identifiable on a folder or divider tab.)
ඵ The Permit Document Type will require an additional index value
which is the Permit Number (such as 2021-16)
භ The files contain a mixture of black and white (bitonal) and color pages. Color items
will be captured in black and white.
Konica Minolta - Company Confidential v3.1 2022-08-31 14
භ IMPORTANT: Should the City determine it wants completed documents returned
upon project completion it is assumed that pages will not require re-prep services,
such as there will be no-restapling, no refastening, or no re-clipping of pages after
the scanning process. File folders will be returned empty in the order received and to
the original box followed by scanned pages that will be returned loosely with
separator sheets to the original box in the order received.
Konica Minolta - Company Confidential v3.1 2022-08-31 15
Key Dates (To Be Determined)
The key dates listed below are preliminary, and mutually agreed upon by the United City of
Yorkville and Konica Minolta. These dates are subject to change, but any changes would be
discussed, reviewed, and approved by Konica Minolta and the United City of Yorkville.
Description Target Date
Contract Execution TBD
Purchase Order Delivery(if necessary)TBD
Project Kickoff Call/Meeting TBD
Pack/Ship TBD
Initial Delivery, Review and Customer Sign-off TBD
Final Delivery TBD
Upon execution of this Proposal and a Purchase Order (if necessary) has been received, the
digital conversion process identified above will be initiated with development of an initial project
plan and schedule. This should take one to two weeks, and be cooperatively developed with the
United City of Yorkville as a part of the project initiation phase, depending on resource
availability. It is very important for both organizations to understand that starts and stops during
the Implementation Process are very costly. Working together to develop a workable plan that
will ensure a smooth process is critical to the overall success of the project.
Konica Minolta - Company Confidential v3.1 2022-08-31 16
Proposal Acceptance
Document Conversion Process and Methodology
The attached Document Conversion Process and Methodology document describes the general
processes and procedures employed at the Konica Minolta BPO processing center. Some or all
of the processes will be applied to the United City of Yorkville’s projects, as described in this
Proposal.
Proposal Acceptance Period
This Proposal, and the pricing contained herein, is valid for a period of 30 days from the date
stated on the cover page,
Controlling Document
This Proposal is subject to the terms and conditions contained in the attached Scanning
Services Agreement.
Acceptance
I have read and understand the terms and conditions set forth in this Proposal. As a duly
authorized representative of the United City of Yorkville, I hereby accept this Proposal on behalf
of the United City of Yorkville.
I further understand that this Proposal and the governing Scanning Services Agreement
constitute the complete and exclusive statement of the agreement between the parties related
to the subject matter contained herein, and all prior agreements for these services verbal or
written are superseded. Any changes to the scope of work specifications following signature of
this agreement are subject to the Change Control Process.
Selections
Please check below product/service to be acquired:
Yes No Product and/or Service
Backfile scanning services of Commercial and Residential property files based on an
estimated standard-size page count of 627,096 pages and 34,950 large-format plans
for a combined estimated project total of 662,046 pages at an estimated cost of
$125,224.
(Optional Service) OCR for full-text search capability of standard-size pages at an
additional estimated cost of $3,135.
White-Glove packing and transportation services is based on 1 trip to pack an
estimated 465 standard-size Bankers boxes. Services include all packing supplies,
boxing of documents, creation of a shipping manifest, and transportation to the
scanning facility at an estimated cost of $4,373.
(Optional Service) KMBS Return Transportation of completed document boxes to the
client location is based on 1 trip to return 465 boxes at a cost of $2,863.
(Optional Service) Certified Document Destruction Services is based on shredding
465 standard-size boxes upon project completion and providing a Certificate of
Destruction for the City’s records at an estimated cost of $3,488.
Konica Minolta - Company Confidential v3.1 2022-08-31 17
Please check below any additional services that you would like Konica Minolta to provide with
respect to this project:
ٲ Master Archival CDs
ٲ CD copies (See Disaster Recovery section, above.)
ٲ Annual disaster recovery storage at KONICA MINOLTA facility (See Disaster Recovery
section, above.)
ٲ Box Disposition (Check the option below)
o Return documents to Customer
o Store for 30-days following data delivery then, in the absence of a request to hold,
destroy
o Extended Storage (_________ Days)
Signatures
AGREED AND ACCEPTED by an authorized representative of each party.
The United City of Yorkville Approval
Title Approver Signature Date Signed
Konica Minolta Business Solutions U.S.A., Inc. Approval
Title Approver Signature Date Signed
Title Approver Signature Date Signed
Konica Minolta - Company Confidential v3.1 2022-08-31 18
Appendix A: Attachment List
Document Conversion Process and Methodology
Konica Minolta Change Control Process Document Sample
Konica Minolta Scanning Services Agreement (SSA)
Konica Minolta - Company Confidential v3.1 2022-08-31 19
Appendix B: Document Conversion Process &
Methodology
Konica Minolta Business Processing Outsourcing Processing (BPO) Centers are located in
Chatsworth, CA, Lexington, KY and Warwick, RI. These processing centers are capable of
capturing over eight million images per month. Best practices and quality assurance processes
are built into all BPO processes. The National Director has served as Chairman of the Board of
the Association for Intelligent Information Management (AIIM), with a focus on BPO quality and
best practices. AIIM is an international association focused on IIM and BPO, with over 60,000
members. These quality processes and BPO best practices are deeply ingrained in the Konica
Minolta BPO business.
Project Methodology
Konica Minolta follows a Project Implementation Methodology (PIM) based on lean principles.
The PIM provides a framework for a repeatable and continually improving process for delivering
high-quality services to our customers.
The PIM provides a common language for the project team and includes best practices and
process guides to leverage the experience gained from past projects. It takes into consideration
resource and time constraints by utilizing templates, tools, sample project plans, and intellectual
capital.
Working with Konica Minolta project managers, customers’ team members collaboratively
finalize a mutually acceptable project schedule. The schedule outlines tasks and timelines
detailing every facet of the project from document pickup and delivery to periodic batch
turnaround times.
Roles and responsibilities, a communication plan, and issue tracking and resolution procedures
will be finalized during a project kick-off meeting.
Project Initiation and Planning
Upon the initiation of a project, a Project Initiation Meeting is scheduled between the customer
and Konica Minolta. The Project Initiation Meeting will include Processing Center and customer
key project team members.
The agenda for this meeting includes evaluating project requirements, determining project
timelines, confirming responsibilities of key individuals, establishing designated customer
contacts, discussing quality assurance procedures and outlining delivery and pickup schedules.
Additionally, overall document preparation and indexing requirements will be discussed.
A resulting project specification document will be created documenting project requirements.
This document will include detailed steps related to document pickup and delivery, document
preparation activities, including specific knowledge/decision making requirements, indexing,
scanning, output, delivery of metadata and digital images, and final box disposition.
The Processing Center staff and the customer will work through an iterative process to fine-tune
the project specifications until it accurately reflects the procedures required to properly
transform the paper documents to digital format.
Konica Minolta - Company Confidential v3.1 2022-08-31 20
Document Pickup and Delivery
Konica Minolta understands the importance of maintaining an iron-clad chain-of-custody with
respect to the customer’s records.
Konica Minolta is able to provide full service, including packaging, manifesting and shipping
documents. Alternatively, customers are able to perform these tasks with clear guidance and
tools provided by Konica Minolta. Boxes will be delivered to the Processing Center for
processing. A receipt for delivery and pickup will be signed by both a Processing Center and
customer authorized contact.
Konica Minolta recommends the use of manifests to support the chain-of-custody as well as
document requests throughout the capture process. Konica Minolta provides tools that will
support either a detailed or summary manifesting process.
The boxes will be logged in a tracking system when unloaded at Konica Minolta’s facility and
physically “checked off” on the courier form to ensure receipt. The contents of the box will be
reconciled against the enclosed manifest during processing. If there are any anomalies in either
the courier form or the manifest, the responsible customer representative will be contacted
immediately to correct or reconcile the issue.
Each stage of the transformation from paper to digital format is tracked and managed through a
combination of project management tools and Operations personnel and management. Boxes
are systematically labeled to track their status and the next step in the process. The tracking
system is constantly updated to provide an audit trail and record the flow and status of the
documents.
In order to ensure the project is delivered on time, a project plan and timeline will be created
and maintained. The project plan and timeline will become the reporting mechanism for
regularly scheduled project status reports and meetings.
Document Preparation
Document preparation includes creation and application of bar-code break sheets, staple
removal, document separation, organization, taping of torn documents and photocopying of
poor originals, if necessary.
The document preparation staff will apply a break (cover) sheet to each document as required
for each project. The bar-coded sheets provide an automated method of populating the index
fields during document scanning. The cover sheet can also be manually populated with index
values. In the past, Konica Minolta has been able to use a combination of automated bar code
indexing and manual document index identification for various projects.
OftenitisdeterminedthatKonicaMinoltacanreceiveelectronicfilesfromcustomerswith
metadata associated with the documents to be scanned. In these cases, the majority of
metadata is provided in electronic form by the customer and Konica Minolta produces barcode
slip sheets with this metadata.
This process provides two benefits: (1) It provides 100 percent accuracy on document indexing
and; (2) It provides a tool for identifying any missing files or files for which there is no associated
data. Any exceptions identified are brought to the attention of the customer’s team member
Konica Minolta - Company Confidential v3.1 2022-08-31 21
responsible for the project for reconciliation and correction. This process is finalized during the
project kick off meeting.
In the event that large format items are included in a project (e.g., blueprints, design drawings,
etc., which exceed 11X17”), Konica Minolta is uniquely qualified to capture these documents
and integrate the items in the same order in which they were found in the source document of
folder. Some vendors scan these items as separate documents, while other vendors group all
large format items at the end of a document. Either option creates chaos as pages of content
are delivered in an out-of-order sequence.
Konica Minolta utilizes internally developed processes and software to guarantee large format
items are captured in the original file order within the collection. After completion of the
document preparation, the boxes are moved to the scanning area.
Scan, Index and Verify
Quality is implemented throughout every stage of the document conversion process. Each
project is examined on the front-end and configured to the specifications that will ensure the
best quality image. The scan process incorporates personnel skills, technology configuration
and a consistent process. Scan operators have years of experience and are skilled with hand-
eye coordination, to view every image as it is scanned, while also ensuring it is fed through the
scanning equipment properly. The equipment is configured to detect double feeds, preventing
“piggy-backs”. The equipment goes through periodic maintenance processes throughout the
day, including cleaning and calibration, to ensure optimal performance.
Each scan operator is trained on the specifications of each project and the expected end-
results. The scan operator reviews each image. If the image is difficult to read, a visual
inspection is conducted using the source document and adjustments are made to the scanning
software to produce a quality scanned image. If automated indexing is performed (through
barcodes) during the scanning process, the scan operator verifies and validates upon scan the
appropriate values are being populated
Upon completion of scanning, the project will enter the manual indexing stage, if required.
Konica Minolta will manually index documents; double-keying any key fields as designated by
the customer, and will enter additional indexes as defined in the project. Double blind key
indexing is a process whereby an index is entered a second time by a separate operator to
validate accuracy. This process assures 99.95 percent accuracy, at the character level, of the
indexing. The use of the barcode cover sheets provides significant savings and an even higher
level of quality.
Konica Minolta can provide automatic indexing through the use of external database sources
utilizing a match and merge process. This process provides additional indexing for minimal cost,
will produce high quality indexing results, and will provide additional search criteria for the end
user retrieval application.
Konica Minolta has the capability to perform verification checks against data sources provided
by the customer to ensure 100 percent accuracy of key fields.
Indexing of each of all content types is determined at the onset of the project. Manual, zonal
OCR and blind key verification, along with the use of bar codes when feasible are employed for
Konica Minolta - Company Confidential v3.1 2022-08-31 22
the highest level of quality available. The indexing operator and QA staff will verify and validate
that the appropriate values are being populated.
Once the indexing has been reviewed and determined to be accurate, the project is transitioned
to the post-processing step.
Post-Processing
Images are post-processed in order to de-skew and remove black borders. Konica Minolta can
optionally remove other predictable defects, such as hole-punches.
Once the post-processing has been completed, the project is transitioned to the Quality
Assurance process for final review and verification.
Quality Assurance – Blank Page Deletion
An internally developed, manual-assisted automated Blank Page Eradicator (BPE) technology is
utilized to identify true blank pages for deletion, ensuring the majority of blank pages are
eliminated from the collection and pages that actually contain content are not arbitrarily deleted.
Other BPO processors rely on file size thresholds to delete suspected blanks. The threshold is
typically 2,500 bytes. Konica Minolta has found signature pages as small as 850 bytes. By
deploying our proprietary BPE process, we ensure our customers never lose vital data due to
arbitrary criteria.
Konica Minolta executes a proprietary quality assurance process, developed internally by
Konica Minolta technical staff. This process will run against the production data prior to image
delivery. The purpose of the quality assurance step is to ensure there is an image for every
database entry. Likewise, this step will verify there is a database entry for every image.
Furthermore, this process will electronically open every image in the delivery to ensure (1) the
image can be opened and (2) the image is not corrupt.
Finally, this quality assurance process will check for embedded break sheets validating there
are no “piggy-back” documents in the queue prior to image publication and delivery. A piggy-
back condition is created when a break sheet is not properly identified by the scanner and one
document becomes the end of the prior document, making that document irretrievable by end-
users. Most vendors do not have a means to identify and eliminate this condition. A page-by-
page review is conducted by a QA operator. The operator is able to rescan poor images during
this final step.
Once quality assurance tasks are completed, the batch is staged for output and delivery.
Output and Data Delivery
After quality assurance is completed, images will be delivered to the specifications defined by
the customer in conjunction with Konica Minolta. Any exceptions reported during transmission
will be identified, reconciled and either corrected or reported to the appropriate customer
representative for resolution. A designated representative will receive notification emails and
electronic deliveries are completed. Optionally, they can get confirmation of a successful load
into their document retrieval software. This requires that the software supports auto-
notifications.
Konica Minolta - Company Confidential v3.1 2022-08-31 23
The customer will then carry out any designated internal quality assurance within thirty (30)
calendar days. Upon completion of any customer designated internal quality assurance, the
customer will either certify the work as conforming to quality standards agreed to at the
inception of the project, or report any problems found during the internal quality assurance
process. If Konica Minolta is not notified of acceptability of the work delivered, the work
delivered will be deemed “accepted” after thirty (30) calendar days.
Post Delivery Data Purge
All customer data is purged from Konica Minolta servers 60-days following the successful
delivery of digitized content. As a result, it is imperative that any delivery issues be addressed
prior to the data purge.
Box Disposition/Delivery
Documents are not typically reconstructed to their original state, unless this has been stipulated
for the project. Instead, Konica Minolta prepped bundles, along with file folders, will be placed
back in the corresponding boxes in which the collection was received. Completed boxes are
either returned to the customer, stored for 30-days and destroyed, or placed into extended
storage, at the instruction of the customer.
Destruction Services
Depending on the specific needs of the customer, there are three methods used for destruction:
භ In-house shredding – For small batches, Konica Minolta staff perform shredding tasks
using a shredder with a security rating of P-4, exceeding the requirements for HIPAA.
භ In-house third-party shredding – For large destruction engagements, typically following a
backfile capture, Konica Minolta contracts with a partner with high-capacity mobile
destruction capability. The partner’s shred trucks perform the destruction on-site at the
Konica Minolta BPO processing center.
භ External third-party shredding – Under certain conditions, Konica Minolta transports
high-volume destruction work to our partner’s facility for destruction.
All shredded documents are recycled. A destruction certificate, listing all boxes destroyed, is
sent to the customer upon completion of shredding.
Exception Process/Issue Resolution
In the event of exceptions, the Konica Minolta Project Manager will contact the customer’s
Project Manager and determine a mutually agreeable means to overcome the exception. Any
process change stemming from an exception process will be documented via email with a
request for confirmation from the customer’s Project Manager. Any changes will be added to the
customer’s processing manual to ensure consistency through the project and, in many cases,
supported by a signed Change Control.
Konica Minolta - Company Confidential v3.1 2022-08-31 24
Document Access – Scan on Demand Service
Konica Minolta will provide a secure, hosted repository for access to images/data during
document processing and prior to ingestion into the document management system. User IDs
will be issued based on the instructions provided by the customer’s project team leaders.
Documents will be accessible within two (2) business hours of the request, or, upon special
arrangement between the Konica Minolta project manager and the customer’s project manager,
if access is required outside of normal business hours, Monday through Friday from 8:00 a.m. to
5:00 p.m. EST. If daily document access exceeds four requests, Konica Minolta reserves the
right to charge $35/hour for additional requests.
Konica Minolta - Company Confidential v3.1 2022-08-31 25
Appendix C: Konica Minolta Change Control
Process Document Sample
CHANGE CONTROL
Title: Project:
Date:
Author: Organization:
Originator:Organization:
Proposed Change Description:
Justification:
Affected Requirements:
Impact on Cost:
Impact on Schedule:
Impact on Resources:
Travel:
Detailed Review Results:
Approved Defer Until:Declined
Y/N Date:Y/N
Reasons/Comments:
Payment Terms:
FINAL APPROVALS (Signature Block is Provided Here)
Konica Minolta - Company Confidential v3.1 2022-08-31 26
Appendix D: Scanning Services Agreement
This Scanning Services Agreement (“Agreement”) is made and entered into this ___ day of
December, 2022 (“Effective Date”) by and between the United City of Yorkville, located at 800
Game Farm Rd, Yorkville, IL 60560-1133 ("CLIENT"), and Konica Minolta Business Solutions
U.S.A., Inc., located at 100 Williams Drive, Ramsey, New Jersey 07446 ("CONTRACTOR").
WITNESSETH
WHEREAS, CLIENT desires to engage Contractor to provide the document services specified
herein as an independent contractor and in accordance with the terms and conditions set forth
in this Agreement; and
WHEREAS, CONTRACTOR desires to provide the document services specified herein to
CLIENT as an independent contractor and in accordance with the terms and conditions set forth
in this Agreement;
NOW, THEREFORE, in consideration of the promises and mutual covenants hereinafter
contained and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the parties hereby agree as follows:
1.SCOPE OF DUTIES.
(a) CONTRACTOR shall provide the services set forth in each proposal issued by
CONTRACTOR (“Proposal”), which may be attached hereto or, if not attached, shall be
treated as an addendum to this Agreement when fully executed by the parties. To the
extent there are any discrepancies or inconsistencies in the terms of this Agreement and
a Proposal, the terms of this Agreement shall prevail.
(b) To the extent CONTRACTOR provides scanning services, CLIENT certifies that CLIENT
is authorized by the owner of the documents and data included in the Proposal to deliver
the documents and data to CONTRACTOR to be duplicated and captured electronically.
CLIENT further certifies that copying and electronically capturing these documents will
not violate any copyrights.
(c) CLIENT Contact Person is: Krysti Barksdale-Noble
(d) CONTRACTOR and CLIENT may hereafter mutually agree to include additional
Statements of Work as Change Controls referencing the original Proposal and this
Agreement. Such additional Change Controls shall not be valid unless in writing signed
by both parties. Any valid Change Control shall be incorporated herein by this reference
and included in the definition of Proposal and Contract Documents, as such terms are
used herein.
(e) In the event that CONTRACTOR is requested or required to perform services beyond
those which are specifically set forth in the Proposal or a Change Control, any such
additional services and a compensation schedule for such services shall be mutually
agreed upon in advance by a written Change Control between the parties, specifying the
amended scope of work, project specifications, delivery dates, and the impact on
compensation. Said mutually agreed upon Change Control shall be an amendment to
the applicable Proposal and this Agreement. If the parties are unable to agree on the
Konica Minolta - Company Confidential v3.1 2022-08-31 27
terms of a Change Control, then the parties may agree to complete the project according
to the original Proposal or Change Control.
2.WORK STANDARDS. CONTRACTOR shall perform the services in a professional and
workmanlike manner in accordance with generally accepted industry standards and in
material compliance with the original Proposal and each subsequent Change Control
executed by the parties. THIS SECTION 2 SETS FORTH THE ONLY WARRANTIES MADE
BY CONTRACTOR. CONTRACTOR HEREBY DISCLAIMS ALL OTHER WARRANTIES OR
CONDITIONS, EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, INCLUDING,
BUT NOT LIMITED TO, THE WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE.
3.TERM AND TERMINATION.(a) The term of this Agreement shall commence on the
Effective Date and terminate on the date that Contractor receives payment in full for all
outstanding Statements of Work contained in Attachment A. (b) Either party may terminate
this Agreement for cause if the other party fails to cure a material breach of this Agreement
within ten (10) days following receipt of written notice which details the nature of the breach.
(c) Either party may also terminate this Agreement without cause upon thirty (30) days
written notice to the other party. (d) If this Agreement is terminated by either party without
cause, CLIENT shall pay CONTRACTOR for all work completed or otherwise performed up
to the date of termination; CLIENT shall be relieved of any further obligations or liabilities to
CONTRACTOR, financial and otherwise; and CONTRACTOR shall promptly deliver to
CLIENT any deliverable or CLIENT documents in its possession.
4.COMPENSATION.In consideration of the performance of the terms of this Agreement,
CLIENT shall pay to CONTRACTOR, and CONTRACTOR shall accept from CLIENT, in full
payment for CONTRACTOR's services hereunder the fees set forth in the Proposal and any
associated Change Controls. CONTRACTOR shall invoice CLIENT monthly. Payment shall
be due Net 30 Days from the date of each invoice. Any additional fees shall be mutually
agreed upon prior to CONTRACTOR’s performing additional services.
5.CONFIDENTIALITY; INDEMNIFICATION.
(a) CONTRACTOR recognizes that it will have access to confidential information of CLIENT
as a result of its performance of the services hereunder and agrees to take commercially
reasonable precaution to safeguard and treat the information as confidential and to take
appropriate action by instruction, agreement and notice to its employees of the confidential
and proprietary nature of the information provided. CONTRACTOR shall not use or disclose,
directly or indirectly, any of the information which it receives from CLIENT other than as
required to perform its obligations hereunder.
(b) CONTRACTOR agrees to abide by all applicable state and federal laws regarding the
security of the information it receives from CLIENT. CONTRACTOR agrees to indemnify,
defend, and hold harmless CLIENT from and against any third party claims, causes of
action, damages, costs, expenses or liabilities (including reasonable attorneys’ fees) arising
from CONTRACTOR’S disclosure of CLIENT’s employee personal information as a result of
CONTRACTOR’s negligence or willful misconduct.
Konica Minolta - Company Confidential v3.1 2022-08-31 28
(c) The above confidentiality provisions and indemnification obligations shall not apply to
any information or liability arising from disclosure of information that:
(i) is or (through no improper action or inaction by CONTRACTOR) becomes
generally known to the public;
(ii) was properly in CONTRACTOR’s possession or known by it without restriction
prior to receipt from CLIENT;
(iii) was rightfully disclosed to CONTRACTOR by a third party without restriction;
(iv) was developed by CONTRACTOR independently and without the use of
CLIENT’s confidential information; or
(v) is required to be disclosed by court order or operation of law; provided, that
CONTRACTOR shall immediately notify CLIENT of such required disclosure to
enable CLIENT to contest such disclosure, in which event CONTRACTOR shall
takes reasonable steps to cooperate with CLIENT to limit such disclosure in
accordance with applicable law.
6.NON-DISCRIMINATION. CONTRACTOR represents and warrants that it complies with
all applicable federal and state laws and regulations governing employment relationships
with its employees and subcontractors, including, but not limited to, equal employment and
nondiscrimination, affirmative action, sexual harassment, equal pay, accommodation of
disabilities, family and medical leave and workplace safety.
7.LIMITATION OF LIABILITY.(A) NEITHER PARTY SHALL BE LIABLE TO THE OTHER
FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
INTERRUPTION OF SERVICES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF
REVENUE, LOSS OF DATA, OR LOSS OR INCREASED EXPENSE OF USE), WHETHER
IN AN ACTION IN CONTRACT, WARRANTY, TORT (INCLUDING, WITHOUT LIMITATION,
NEGLIGENCE), OR STRICT LIABILITY, EVEN IF THE PARTIES HAVE BEEN ADVISED
OF THE POSSIBILITY OF SUCH LIABILITIES. CONTRACTOR SHALL NOT BE
RESPONSIBLE FOR PROBLEMS THAT OCCUR AS A RESULT OF THE USE OF ANY
THIRD-PARTY SOFTWARE OR HARDWARE OR THIRD PARTY PERSONNEL. (B)
EXCEPT FOR GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, CONTRACTOR’S
TOTAL LIABILITY TO CLIENT ARISING OUT OF SERVICES PERFORMED UNDER THIS
AGREEMENT OR ANY STATEMENT OF WORK ISSUED HEREUNDER, REGARDLESS
OF THE LEGAL THEORY UPON WHICH SUCH LIABILITY MAY BE BASED, SHALL NOT
EXCEED IN THE AGGREGATE TWO TIMES (2X) THE TOTAL PAYMENTS MADE BY
CLIENT TO CONTRACTOR FOR THE SERVICES IN QUESTION IN THE TWELVE (12)
MONTH PERIOD IMMEDIATELY PRECEDING THE FIRST OCCURRENCE OF THE
EVENT GIVING RISE TO SUCH LIABILITY.
8.WAIVER. The failure of either party at any time to require performance by the other
party of any provision expressed herein shall in no way affect such party’s right thereafter to
enforce such provision; nor shall the waiver by either party of any breach of any provision
Konica Minolta - Company Confidential v3.1 2022-08-31 29
expressed herein be taken or held to be a waiver of any succeeding breach of any such
provision or as a waiver of the provision itself.
9.INDEPENDENT CONTRACTOR. The parties hereto are independent contractors and
nothing contained in this Agreement shall be construed to place them in the relationship of
partners, principal and agent, employer/employee or joint venture.
10. ASSIGNMENT. This Agreement may not be assigned by either party without the prior
written consent of the other party, which consent shall not be unreasonably withheld or
delayed. No consent shall be required where an assignment is made (i) pursuant to a
merger or change of control or (ii) to an assignee of all or substantially all of the party’s
assets. Any purported assignment in violation of this section shall be void.
11.NOTICE. All notices, requests, and consents required to be made or given hereunder
shall be given in writing, registered mail (return receipt requested), and addressed:
If to CLIENT: The United City of Yorkville
Attn.: Krysti Barksdale-Noble
800 Game Farm Road
Yorkville, IL 60560
If to CONTRACTOR: Konica Minolta Business Solutions U.S.A., Inc.
Attn: Paul Engel
2464 Fortune Drive, Ste. 180
Lexington, KY 40509
12.FORCE MAJEURE.Neither party shall be liable to the other for any delay or failure to
perform any obligation under this Agreement or any Change Controls (except for a failure to
pay fees) if the delay or failure is due to unforeseen events which are beyond the
reasonable control of such party, such as strikes, blockade, war, terrorism, riots, fire, floods,
earthquakes or other natural disasters and power outages, insofar as such an event
prevents or delays the affected party from fulfilling its obligations, such party is not able to
prevent or remove the force majeure at reasonable cost, and such party resumes
performance hereunder as soon as possible.
13.APPLICABLE LAW. The parties agree that this Agreement shall be construed in
accordance with and governed by the laws of the Commonwealth of Kentucky and the
parties consent to the jurisdiction and venue of the state and federal courts of the
Commonwealth of Kentucky.
14.INTEGRATION. This Agreement (and all attachments) embodies and constitutes the
entire understanding between the parties with respect to the transactions contemplated
herein, and all prior agreements, understandings, representations and statements, whether
oral or written, are merged into this agreement. Neither this Agreement nor any provisions
hereof may be modified or amended unless in an instrument signed by both CONTRACTOR
and an authorized representative of CLIENT.
IN WITNESS WHEREOF, the parties, through their duly authorized representatives, have
hereunto executed this Agreement as of the Effective Date provided above.
Konica Minolta - Company Confidential v3.1 2022-08-31 30
Konica Minolta - Company Confidential v3.1 2022-08-31 31
The United City of Yorkville Approval
Title Approver Signature Date Signed
Konica Minolta Approval
Title Approver Signature Date Signed
Company ContactHQ LocationLocal Office (Y/N)Total Quote Est.Quote Break Down Unit Pricing Description of ProposalTime Estimate for CompletionKonica MinoltaClement Klima Konica Minolta Business Solutionsm USA, Inc. 500 West Madison STE 400 Chicago, IL 60661 cklima@kmbs.konicaminolta.us Office 312-701-9257 Mobile 630-918-6938Ramsey, NJ Y$135,477.00$125,224 scanning/file naming $3,017 OCR $4,373 white glove service $2,863 for return of documents ($50% less if destroying half of the files)$0.106/standard sized documents $1.75/per large format documentsScanning of standard and large format documents in full color. OCR processing applied to standard sized pages. Cover sheet production per document, and indexing per field or document. Standrad size pages (11"x17") scanned at 300 dpi and large format sheets scanned up to 600 dpi with document prep. Data output in multipage PDF or TIFF. Scans delivered vai secured FTP on weekly basis as documents completed. "Scan on Demand" services available. All files to be picked up by Konica Minolta vis white-glove service which includes Konica Minolta providing packing supplies, boxes documents, labels boxes, provides a detailed shipping manifest and ships to scanning facility. 3-4 monthsBradford DigitalAnna Stratton, CIP, CDIA+, BPMp | SVP, Document Management Services | astratton@bradfordsystems.com 630.280.5714Elmhurst, IL Y$125,500.00$93,000 scanning/OCR/pick up & return $32,500 (est.) file naming$0.08/per image including standard and large format documents. Quote does not contain estimate for indexing (file naming), but unit cost is $0.85 per file.Scanning of standard and large format documents in B&W/Grey or Color). Pick up and return of collection. Document preparation (removing staples, etc.). Document scanning 300 dpi for all sized documents. 100%image and indexing quality control. OCR for fully searchable pdfs. On demand file access available. Offers direct transfer or web portal access.3-4 monthsData Management International Joseph WiseData Management Internationale’55 Lukens DriveNew Castle, DE 19720203-536-6889New Castle, DEN$120,000.00$200 per bankers box $2.00 per large format file $500 for setup $2.50 shredding - per box $25.00 shippimg -each way per box$0.10 per standard sized image (estimate does not include etimate for large format documents)Scanning of documents, document preparation, dual-stream scanning, quality control, creating pdf files per folder, naming pdf files, OCR for full-text retrieval, delivery via USB thumb drive.Not reponseIron MountainPaul Fisher, ECMP, AIIM MIT Senior Business Development Executive – SLED GLOBAL DIGITAL SOLUTIONS 1-414-305-7148 paul.fisher@ironmountain.comBoston. MA Y No response No response No response No response No responseComDev Scanning Project Quotes assumed a total of 465 standard-sized bankers boxes and approximately 2,000 large format documents to be scanned.
Document Destruction (Y/N) Optional Services Additional QuestionsCompliance with IL Records Destruction ActYes. Included in quote. Additional $2,863 to return documents upon completion of scans to specified client location. Estimated $1,000 if 50% of the documents are destroyed and 50% of the documents are returned. Quote includes estimate to return all documents.Offers "Square9 Global Search" cloud based software whch offeres a searchable archive for scanned documents, option to create electronic files for future scannable documents and creates project flow capabilities. $19,040.00 (one time) $5,280.00 (annually) $5,160.00 for 2 forms Additional $3,300.00 per form ($720 annually per form after 1st yr) Estimated storage? 50G-1T needed Can Konica Minolta assist with document disposal forms from the State of Illinois? Yes, they can assist, but typically they do the destruction and leave the state application up to the client."I spoke with the manager of our processing center, JD Gould, and he said this would be no problem. We'll make this part of the scope of work for you scanning project. JD said he's assisted many companies with a similar request. Thanks for sending the forms. I'll save them for when we create your Statement of Work."Yes, available but quote contains return of documents. NoneEstimated storage? 1T is adequate Can Bradford assist with document disposal forms from the State of Illinois? Yes, they typically do with other municipal clients."We are very familiar with the digitization standards and all of our equipment is FADGI certified. I have also reached out to ibml (our software vendor) regarding the escrow. This is something they have done previously and it is not a problem." Yes, included in quote ($2.50 per box) None No ResponseNo response No response No response No response
Page 1 of 3
Konica Minolta Business Solutions
100 Williams Drive
Ramsey, NJ 07446
Federal Tax ID #: 13-1921089
Corporate Duns No: 00-170-7322
Federal Duns No: 62-657-8041
Budgetary Quote for Backfile Scanning Services
Quote Details
Date: 10/3/22 Prepared By: Clem Klima
Email: CKlima@kmbs.konicaminolta.us
Quote 11/3/22
Expiration: Phone: 630-918-6938
Account Information
Contact: Krysti Barksdale-Noble Company: United City of Yorkville
Title: Community Development Director
Email: Knoble@yorkville.il.us Address: 800 Game Farm Rd
Phone: 630-553-4350 Yorkville, IL 60560
Scanning Project Description
Konica Minolta Business Solutions is pleased to provide this budgetary estimate for backfile scanning services in
response to the United City of Yorkville’s request for digitization services of its hardcopy records stored at its
current location. This estimate is based on a brief KMBS walk through site visit and a project volume summary
provided by the City on 9/1/22. Konica Minolta is providing conversion services and budgetary estimates based
on the following project description:
x Scanning of standard-size pages (sizes 11” x 17” or smaller) will be scanned at 300 DPI.
x Scanning of Large-Format plans (page sizes larger than 11” x 17”) can be scanned at higher resolutions
such as 600 DPI, as preferred by the United City of Yorkville.
x Data output: Multi-page PDF or TIFF format (per the requirements of the City’s preferred document
management solution).
x Scanned data will be delivered via Secure FTP on a weekly basis as document boxes are completed.
x KMBS provides “Scan-On-Demand” services while the City’s documents are in our custody, requests are
typically fulfilled within two business hours of the request, there is no charge for this service if requests do
not exceed more than 4 requests per day.
x Document preparation will require minimal to moderate staple removal, taping of post-it notes onto separate
sheets, and page quality is in overall good condition, not fragile or requiring additional repair to implement
the scanning process.
Page 2 of 3
x Large-Format sheets are assumed in good condition (not requiring repair) with required index values located
on the 1st page of each document set.
x It is assumed that all files will be unitized at the folder level, creating a single document for each folder or
stapled/clipped document set.
x Indexing will consist of 2 value, identifiable from the folder tab or 1st page of each document set, in a
consistent location, for any additional index values required, the United City of Yorkv ille may provide a data
file containing data elements for the match and merge indexing process.
x It is assumed that there is an approximate average of 50 images per document.
x It is assumed that the pages will be scanned in B/W or color for color, as preferred by the City of Yorkv ille.
x Per the volumes provided by the United City of Yorkville, it is estimated that there are 465 standard-size
Banker’s boxes with half the box volum e containing standard-size pages and the other half containing folded
large-format pages. For boxes containing folded large-format pages, it is assumed there are approximately
150 folded large-format sheets per box.
Project pricing shown below is based on the following estimated document volumes and assumed project
specifications:
The United City of Yorkville currently has a backfile of hardcopy documents contained in approximately 465
standard-size Bankers boxes. It estimated that approximately half of the box volume (232 boxes) contains
standard-size pages and the other half of the boxes (233 boxes) contain folded large-format pages. For the
purposes of this quote, it is assumed that there are approximately 150 folded large-format sheets per box.
Backfile Capture - Unit pricing:
Standard-size pages (11” x 17” or smaller) s canning at 300 DPI (per image) $0.06
Large Format sheets (Larger than 11” x 17”) scanning up to 600 DPI (per image) $1.75
Cover Sheet Production (per document) $0.031
Indexing quote (per field/per document) $0.05
Document preparation (per hour) $25.00
Image Publication (per GB) quote $75.00
Optional: OCR for full-text search capability (per image) $0.005
Optional: Certified Document Destruction service (per pound, per document box) $0.25
Page 3 of 3
Summarized Extended Backfile Scanning - Budgetary Estimate:
Project Name Images Documents
Extended
Estimated Ave Price Per
Image Line Item Price
232 Std Bankers Boxes
containing standard-size
pages
(size 11” x 17” or
smaller)
603,432 11,832 $64,061 $0.106
233 Std Bankers Boxes
containing folded Large-
Format Plans
(size larger than 11” x
17”)
11,832 -- $61,197 $1.75
TOTAL 638,432 11,832 $125,224
Optional Service:
OCR processing applied to Standard-Size Pages for Full-
Text search capability, adds an additional estimated cost:
$3,017
Total including OCR processing: $128,241
KMBS Packing, Transportation & Certified Destruction Service Options
White-Glove Services: KMBS provides packing supplies, boxes documents,
labels boxes, provides a detailed shipping manifest, and transports boxes to the
scanning facility, estimated cost based on 465 standard-size boxes:
$4,373
Return Document Box Transportation: Upon project completion, KMBS returns
boxes to the client location, based on 465 standard-size boxes: $2,863
Why Choose Konica Minolta as your trusted advisor for
Digital Transformation services?
x Multiple Co-operative Contracts available for purchase – Helps avoid the time-consuming and costly RFP
Process
x KMBS project management expertise & nationwide resources allow for On Time & On Budget project
completion
x Expert provider of conversion services for all media types: Paper, Fiche, and Film
x Award-Winning Document Management Software Implementation, Import, and Support
x Best practices combined with proprietary quality-assurance systems ensures project success
x Scan-on-Demand Service ensures access to your records while in our custody (within 2 business hours)
x Scanned Data delivered on to a secure FTP as boxes are completed.
x NAID-Compliant Certified Document Destruction Services.
x White-Glove Packing Services available:
o Management of un-shelving and loading for transportation
o Packing supplies provided
o Onsite document inventory and labeling
o Creation of box-level manifests including box number, first & last folder tab
PROPOSAL FOR:
The United City of Yorkville
PRESENTED BY:
Clem Klima
Sr. Technical Account Manager
Konica Minolta Business Solutions U.S.A., Inc.
October 3, 2022
The United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Krysti Barksdale-Noble,
At Konica Minolta we know that successful partnerships are built on a shared
vision. Based on your key objectives and your organizational vison, KMBS trusts
that we are uniquely positioned to offer the industry leading solutions and
innovation that you need, while forming a long lasting partnership.
The Konica Minolta Intelligent Information Management team is committed to
helping you increase collaboration and productivity while also improving your
overall workplace efficiencies. KMBS looks forward to demonstrating the value we
will bring to The United City of Yorkville
Thank you for considering Konica Minolta. KMBS looks forward to demonstrating
our commitment to you and we’re confident that our offering will meet your
expectations and deliver increased value and efficiencies.
Sincerely,
Clem Klima
cklima@kmbs.konicaminolta.us
630-918-6938
Executive Summary
Konica Minolta Business Solutions is excited to present our proposal for Square9
Global Search. You will find that our teams of experienced industry professionals
are aligned and dedicated to executing and implementing your Square9 Global
Search. One of the many elements that make us unique from other providers is
our ability to listen to our client’s requirements, act on them, and offer innovative
solutions and options. We are committed to adding value throughout your
organization.
Based upon our discussions with you, we understand the following to be your key
objectives:
●Create a Searchable Archive for Community Development Records
●The Archive serves as a home for the scanned documents
●Option to create electronic forms
●Increase overall efficiency
Our proposal addresses all of the above key objectives and defines our plan and
methodology to implement Square9 Global Search program. This program will
result in enhanced operational efficiencies, seamless and consistent support, and
realized continuous improvements to reduce costs across your organization.
Our Proposed Solution
Global Search
o Configure archive for Community development back file documents
o Configure the following archives for document storage:
Configure one Archive for Community development applications
o Configure up to 10 Index values
o Configure up to ten (10) custom searches for each archive.
o Configure content search (OCR Text search) for each archive.
Global Capture
o Configure up to 10 capture workflows.
Import to archive from static network folder location.
Import from forms and release to archive
Indexing will be done with Key free or manual indexing.
Import of Scanned Documents
o BPO import of up to 640,000 images
Global Forms
o Application forms (TBD)
Final scope and pricing will be determined when form specifics
are provided
Cost Proposal
Square 9 Global Search (Cloud)Price Quantity Total
Global Search Cloud Office Essentials Edition $660.00 3 $1,980.00
Professional Service Days (Square 9 Install and
Training) $1,720.00 3 $5,160.00
Global Search Total $7,140.00
Global Capture (CTS)Price Quantity Total
Cloud Transformation Services - Mid Volume $3,300.00 1 $3,300.00
Professional Service Days (BPO Import Service) $1,720.00 5 $8,600.00
Global Capture Total $11,900.00
TOTAL $19,040.00
Annual SaaS Subscription After Year One Price Quantity Total
Global Search Cloud Office Essentials Edition $660.00 3 $1,980.00
Cloud Transformation Services - Mid Volume $3,300.00 1 $3,300.00
TOTAL $5,280.00
Global Forms (First 2 Forms)Price Quantity Total
Two Form Licenses are included in CTS (Above)$0.00 2 $0.00
Professional Service Days (Per each individual
Form) (2 Forms) $1,720.00 3 $5,160.00
Global Forms (2)
Total $5,160.00
Global Forms (Additional Forms)Price Quantity Total
Global Forms Cloud - Single Form Cloud Add $720.00 1
$720.00
Professional Service Days (Per each individual
Form)$1,720 1.5 $2,580.00
Global Forms (per
Form) Total $3,300.00
Annual SaaS Subscription After Year
One Per Form $720
* This is an Estimate only. Final numbers will be provided upon a formal scoping engagement and
completion of a Statement of Work
* No Travel & Expense included in this estimate
* Quote is valid for 30 days from quote date
1| Page
BRADFORD SYSTEMS CORPORATION
Digital Conversion Budget Proposal
Prepared For
September 27, 2022
Project Contact:
Anna Stratton, CIP, CDIA+, BPMp
SVP, Bradford Digital
astratton@bradfordsystems.com
630-280-5714
F ORD SYSTEMS CORPORA
2| Page
The following information details the standard operating specifications for digital conversion.
Digital Conversion Process Detail
Intake
Each task performed begins with the team member logging the beginning and end of the designated
task using unique login credentials. This provides us with a complete audit trail for all transactions
and tasks, including personnel ID, date, time and task. Compiling and maintaining a chain of
custody also allows us the ability to conduct daily QC performance measurement for all personnel.
Summary Intake Process
x Print and apply box barcode
x Print and apply folder/binder level barcode
x Conduct a file count
x Document Discrepancies if applicable
x Print barcode cover sheets
x Transfer to Prep Ready Staging
Document Prep
This collection includes bound manuals which shall be scanned without disassembly. Pages are
flattened and dog ears repaired. Loose documents within bound materials are also removed and
applied to single pages to be scanned with the manual.
Document Preparation Summary
x Verify barcode information matchesmanual
x Identify and separate unique documents (sticky notes, envelopes, etc.)
x Return manuals tobox
x Transfer to Scan Ready stagingarea
Scanning
The scan operators are now ready to process the documents. Prior to starting a batch, the barcode
location and team member identification is repeated within the tracking database. Scanning
personnel are responsible for viewing each page as it is processed through the scanners, checking
for orientation and removing blank pages if necessary. It is also the responsibility of the scanning
operator to view each for page orientation and clarity of document.
During the scan process, the operators are also adjusting as needed based on document types
and formats. Our experience indicates that some require special settings and the condition of
the paper can sometimes require special attention. Once a batch has been completed, the box
is transferred to the QA team.
3| Page
We believe the objective is always to capture the best image possible on all
documents while still maintaining sensitivity to file size. It has been our
experience that some documents may require a grey scale and/or color scan to
capture the desired details (especially if the original document is not of good
quality.) We expect these items to be clarified upon completion of the validation/test run
phase. Ultimately, our policy is to provide equal to or better image quality than the original;
scanning using an “auto-detect” setting will ensure that documents are scanned based on their
native presentation.
QC/QA
Scanned images are routed through a QA workflow process. QA is a specialized task and
conducted by QA specialists and Project Managers only. As previously outlined, we implement a
continuous sampling throughout the Prep/Scan process. This entails comparing intermittent pulls of
records and comparing each paper document against the image to ensure clarity, page orientation,
and ensuring blank pages have been dropped.
Although every stage of the process includes QA tasks, the scan operators are completely
focused on image quality and page counts. The proposed process will include a stop point
after each section is scanned. Additionally, our standard operating procedure is to review
100%, page by page quality check. Items of any question are flagged and routed back to the
scan operators whereby the image is compared to the paper for comparison. After comparing
hard copy to soft is conducted, we will either rescan or implement our “poor original”
validation.
Deliverables
We are pleased to provide delivery options to our clients based on what works best within their
environment and we have implemented all the above items. We have the technical capability
to do a direct transfer and or provide a portal for a secure download using AWS security
protocols. We have clients who request that we physically deliver an encrypted drive directly
to their POC and others whereby we manage the direct transfer of images into their EMR or
document management system. We expect that this is a decision that will be made during the
project kick-off meeting and are prepared to meet your preferred method.
Access to files/File Requests
As we mentioned earlier, each project has a designated Project Manager, along with team
leads in each production stage. One of the most important roles of the PM is to serve you.
Regardless of the request process, they key to serving you best is knowing what the
expectation is for turn-around time. This is a key item for discussion during the kick-off
meeting.
4| Page
Preliminary Budget
Scope of Work
The collection includes a variety of document types related to Community Development.
Indexing and or document classifications have not yet been established. Standard process is
noted below. An on-site review of documents is required to obtain a more detailed price
proposal. However, per client information, the volume is as follows:
Bankers Boxes 465
Images per Bankers Box 2,500
Estimated total images 1,162,500
Turnkey Conversion tasks include:
x Pick-up and return of collection
x Intake
x Document prep (remove staples, minor repairs, dissemble binders, booklets, etc.)
x Document scanning 300DPI (B&W/Grey or Color)
x 100% Image & Indexing QC
x OCR (Optical Character Recognition) for fully searchable PDFs
x Output per client specifications
Indexing
File/Document indexing structure as follows:
x Residential or Commercial
x Address
x File/Document Type (i.e., PERMIT, VIOLATION, etc.)
x Permit#
x Document Type
x Department
Sample
Residential_100 Main St_Permits_Application_Building
Budget Proposal
Description Unit Unit Cost QTY Total Budget
Turnkey Conversion Per Image $ 0.08 1,162,500 $ 93,000.00
Indexing (File Naming)
Per File/
Document $ .60 TBD TBD
From:Joe Wise
To:Krysti Barksdale-Noble
Cc:Brandon Harris
Subject:RE: Scanning building and zoning records
Date:Tuesday, August 23, 2022 10:00:18 AM
Attachments:Yorkville.xlsx
Kristi,
I calculated some very rough numbers for the quantity of Bankers boxes in
Community Development. You could use them as a ballpark for determining cost.
If everything were to be scanned for Community Development at $0.10 per image,
cost would be about $120,000, excluding oversize sheets for Engineering. See
column F in the attachment.
At this stage, I think you would best compile what would be scanned for each
department. We can then better determine the expense.
Keep me posted as you progress.
Joe
From: Krysti Barksdale-Noble <knoble@yorkville.il.us>
Sent: Monday, August 15, 2022 1:18 PM
To: Joe Wise <jwise@imagingservices.com>
Cc: Brandon Harris <brandon@smoothsolutions.com>
Subject: RE: Scanning building and zoning records
Joe,
It was a pleasure speaking with you last week. Please see the attached inventory we have of the
number of file cabinets and sizes of files we have to jump start your initial volume estimate. If you
need additional information or want to discuss in greater detail, please do not hesitate to call or
email me.
Best Regards,
Krysti J. Barksdale-Noble, AICP
Community Development Director
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Direct: (630) 553-8573
Fax: (630) 553-3436
Cell: (630) 742-7808
www.yorkville.il.us
From: Joe Wise <jwise@imagingservices.com>
Sent: Friday, August 12, 2022 2:18 PM
To: Krysti Barksdale-Noble <knoble@yorkville.il.us>
Cc: Brandon Harris <brandon@smoothsolutions.com>
Subject: Scanning building and zoning records
Krysti,
Thanks for contacting us and speaking with me.
I look forward to receiving your specifications and volumes. It would be helpful if you
could breakout flat files by size.
Enjoy the weekend.
Joe
Joseph Wise
Data Management Internationale’
55 Lukens Drive
New Castle, DE 19720
203-536-6889
DATA MANAGEMENT INTERNATIONALE’
DMI brings together numerous vital resources, and strategic partnerships developed over
years of successfully performing backfile conversions. We are a combination of three well-
known Document Conversion Service Bureaus: microMEDIA Imaging Systems, Smooth
Solutions and Data Management Internationale’.
New Castle, Delaware
Lodi, New Jersey
Project Management
Our methodologies for the analysis and approach to a conversion are our principal
strengths. Project management starts with the first client meeting and extends through the
final conversion evaluation. Through extensive customer communications and consequent
process modifications, we can meet and exceed goals of quality, turnaround and cost. We
dig deeper into successful practices, conceive innovative partnering agreements, systems
techniques and evaluate potential pitfalls to guarantee our clients unmatched document
conversion performance.
Professional Staff
Our staff has passed FBI background checks. These investigations can take considerable
time, delaying project implementation, if not previously completed.
DMI has an outstanding staff of conversion specialists, senior and project managers.
Comprehensive training and monitoring is continuous. As a result, our standards are
exacting. We invariably use a team approach. The camaraderie extends to our business
partners and clients’ personnel. DMI’s personnel have many years’ experience in
document conversions, as well as providing backup implementation, project management
and design. Business partners bring industry specific experience, while customer
personnel bring knowledge of the specific application. We then jointly work together to
assure that every project objective is successfully met. Our focus is always toward two
areas: document control and conversion quality control.
.
SERVICES
We provide the following services:
x WebDocs for Cloud Workflow and Document Management
x Document Preparation
o File purging
o Sorting
o Physical preparation for scanning
x Paper Scanning
o Letter/Legal Documents
o Books
o Magazines
o Cards
x Wide-Format Scanning
o Engineering Drawings
o Newspapers
x Micrographic Conversions
o Microfilm
o Microfiche
o Aperture Cards
x Photographic Media
o Slides
o Film
o Photographs
x Data Capture
o OCR
o ICR
o Forms Processing
o Manual Data Entry
o Barcodes
x Formats
o PDF – PDF/A
o TIFF
o JPEG
o Custom
x Onsite Conversions
x Media Conversion
Extensive Quality Control is conducted for all applications. Although we anticipate the
potential for rework and set aside time for rework and re-inspection and the replacement of
corrections, our rework rate historically averages well under one tenth of a percent.
SECURITY
Almost every conversion we do includes data that is highly confidential and may contain
Personally Identifiable Information (PII), medical information (HIPAA) and other data that
could be damaging if disclosed. Because we routinely handle sensitive documents from
many industries such as government, medical, financial and educational, we’ve has taken
great care to adhere to strict security guidelines to ensure the safety of our customer’s
data. These steps are outlined below.
Personnel - Because most incidents of loss occur from within an organization, we have
made its first line of security defense our hiring practices. We follow comprehensive
guidelines when employing new associates.
Once hired, we continue the practice of good personnel management procedures relating
to security. All employees are required to sign confidentiality and non-disclosure
agreements as well as complete NIH standard Information Security and Information
Management Training. In addition, strong language in the employee handbook outlines
the penalty of dismissal and/or legal actions for any kind of theft or unauthorized
destruction of the company’s or its customers data.
Physical Areas - As important as good hiring practices are, the security of physical areas
where customer data is critical. We employ several kinds of security methodologies and
devices including cipher locks, keycards and biometrics. These are designed to secure
and monitor access to and from areas considered vital to our customers data:
Video Cameras – Numerous Video cameras are employed to monitor both the external
perimeter of the building as well as critical areas where customer data is stored.
Card readers are used in areas of the building where personnel tracking must be enabled
and high traffic is encountered. Using a card reader allows an employee to open a door
with “proximity” meaning that if they are carrying production supplies, documents, etc.
they need not set them down to enter or exit an area.
Biometrics - We employ biometric (hand or thumb print) readers in our most secure area -
the Server Room, where all customer critical electronic data will be held during processing.
Fire and Intrusion Protection -all critical areas of the warehouse are currently sprinklered.
Fire and smoke detection are zoned so that only areas affected will be alerted. In other
words, a fire in the lunchroom will not trigger sprinklers in the warehouse.
Similarly, the entire building is zoned and alarmed for intrusion protection and centrally
monitored by a third party. Any unauthorized intrusion is immediately reported and police
authorities alerted. Police are dispatched from nearby New Castle and typically arrive in
a matter of minutes.
QUALITY FOCUS
Document Conversion Services are particularly susceptible to quality problems for two
reasons: work is manually intensive and the volume of individual images and index
characters can easily run into the millions.
Almost every project we encounter is somewhat unique. Quality Control is thus a corollary
to the activities undertaken; however, there are always three primary objectives: assurance
that no items are missed, all items are legible and they are properly named/indexed for
retrieval.
Client Requirements
We devote considerable time to understanding our client’s current document control
process, user needs and desires, existing and planned computer databases, security
issues, timing and budget.
Process Design
Through a series of meetings, e-mails, etc. we will jointly agree to a workflow that meets
user goals. The process will differ based upon media type such as Paper Files, Bound
Books, Large Drawings, Micrographic Media, Slides, Transparencies, Aperture Cards or
other forms.
For paper-based documents, factors considered will be whether the project is done in
Delaware or at the client’s location, file purging, batch controls, document preparation/re-
assembly, backside scanning, black & white/color, type of scanner, indexing/file naming,
availability of data extracts, use of barcodes, cropping, redaction, multi-page file creation,
orientation, output format, delivery media, resources required, schedule and specific
inspection criteria.
GREEN COMMITMENT
DMI is committed to working toward a sustainable environment. It is in
our interest and, we believe, it is good business since our primary
business is the elimination of paper through digitization.
We encourage teams working at client sites to establish their own
approach to sustainability.
Recycling
x Customer documents are pulped for newsprint after shredding
x Trash is recycled
x We purchase recycled paper
x Two-sided copying
Elimination of Paper
x All marketing information is on our website
x We do not subscribe to paper-based newspapers and magazines
x Wherever possible, proposals are submitted by e-mail
x With client approval, deliverables are transmitted via FTP
x We download software and do not request physical media
Microfilm Laboratory
x Our laboratory is certified by Eastman Kodak
x Chemicals used for cleaning are environmentally friendly
Energy Conservation
x Heat and Air Conditioning levels are set for energy conservation. Our facility has minimal
windows in the production area, minimizing transmission of heat and cold.
x Energy efficient light bulbs, PCs, scanners, copiers, etc. have been purchased and are
turned off when not in use.
x Meetings are conducted through conference calls and Facetime/Zoom/Teams to avoid time
and travel when possible.
x Many of our employees use public transportation to commute and to visit clients. Car
pooling is encouraged.
x Rental cars are from the Green Collections and shared. Lodging on business trips is close
to the location and double occupancy when possible.
x Trucking schedules are optimized for minimum mileage between client sites
Wellness
x Comprehensive medical insurance is provided to all employees
x Employees working at hospitals must pass rigorous physical exams
x A liberal policy of paid personal time off is provided to employees
x Flex time and paid sick leave is a standard benefit
x Liberal tuition reimbursement is granted for study in a field related to employees job function
QUEST
For the best image quality, we use QUEST (Quality Enhancing Software Tech-
nology) Dual-Stream software. QUEST is DMI’s proprietary software that
manages every project. It runs DMI’s scanners and provides the operator the
ability to simultaneously scan every page, both front and back, in both Black and
White and full Color. Output is concurrent in a Dual Stream.
If all pages were perfectly laser-printed Black and White pages, then there is no
requirement for QUEST. However, for real-world documents that typically have
characteristics such as green bar pages, receipts, carbons, Color photocopies of
driver’s licenses or ID’s, thermal paper, Faxes, highlighter, Color stamps and many
other common types of documents, Dual-Stream scanning is necessary.
Black and White images are much smaller and take up less storage than Color.
They process and retrieve faster. Whenever legibility is clear, we store images in
Black and White. Color records have many more bits of data and thus can
reproduce information that may be lost in Black and White. The process is:
QUEST records which Color image corresponds with the same Black and White
image. However, for speed, as documents move through the system, QUEST
operates with the Black and White images.
During the dedicated Quality Control process, our operators view EVERY IMAGE
in large thumbnail mode. Additionally, they are assisted by Artificial Intelligence
(AI) which alerts them to images to which need to pay special attention.
Double clicking on a questionable Black and White image quickly displays both
copies in full size. The operator can then compare both images for legibility. With
the click of their mouse, an operator can replace the Black and White image with
the Color.
QUEST technology owned by DMI allows us to produce the best of both worlds for
our clients: Small Black and White files for documents in good condition and the
more legible version of poor documents captured by using the Color version. At
no additional cost, we can deliver both to our clients upon request.
Below are some examples of everyday documents that have benefited from
QUEST scanning software technology.
Figure 1 – Green bar pages scanned in QUEST (back and White versus Color)
Figure 2 – Receipt pages scanned in QUEST (Black and White versus Color)
Figure 3 – Carbon pages scanned in QUEST (back and White versus Color)
Figure 4 – Dark original pages scanned in QUEST (back and White versus Color)
Figure 5 – Missing signature on Black and White page (QUEST captures in Color)
Figure 6 – Pink highlighter obscures important data in Black and White (QUEST captures in Color)
Figure 7 – Critical stamp message is lost in Black and White (QUEST captures in Color)
OCR
OCR (Optical Character Recognition) immensely increases the searchability of
documents and will be especially important for AT&T since individual documents
won’t be indexed. Therefore, it is paramount that the OCR results be as accurate
as possible.
Prime OCR software uses six different OCR engines and internally “votes” for the
most accurate. This generates more accurate document searches and can be the
difference between finding the document of interest and not finding it. The
improvement of the Prime Recognition OCR process over single engine OCR
processes is stark and dramatic as shown int the chart below:
Figure 8 – Reduction in OCR errors using 6-way voting versus standard OCR engines
For example, on a sample 2000-character page, using 6-way voting technology
reduces errors from an average of 40 characters to just 7: a dramatic 80%
reduction in OCR errors!
PDF file size
Besides legibility and searchability, the next greatest concern for PDF files is their
size. Especially when using our process that inserts Color images to replace poor
quality Black and White images. It is critical that PDF file sizes be managed
appropriately to ensure that massive storage requirements are not needed to
house the digital document repository nor that desktop computers are slow
because of large data transfers.
DMI employs PDF Compressor software form CVISION. PDF Compressor
minimizes the size of PDF files by using high-powered compression algorithms
that are appropriate to each page and Color of the document. Black and White
pages are minimized using different algorithms than Color.
Using PDF Compressor, DMI can reduce typical PDF files sizes by 30 to 50% over
non-optimized PDF files. We accomplish this while still retaining the full image
fidelity and searchability that clients expect in their files. In addition, all PDF files
are PDF/A compliant.
Images are spot-checked after PDF/OCR conversion to confirm that the correct
directories and images have been converted and that no computer errors have
occurred.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #9
Tracking Number
CC 2021-04
City Buildings Updates – Prairie Pointe Change Orders
City Council – December 13, 2022
Supermajority (6 out of 9)
Approval
Bart Olson Administration
Name Department
Summary
Prairie Pointe construction improvements and Ninth round of change orders.
Background
The City Council was presented an estimated budget on March 8, 2022, for the Prairie
Point construction project. The estimated budget included a line item of Owner Contingency in
the amount of $190,389. The City Council last discussed change orders for the Prairie Pointe
construction project on November 8th, when the City Council approved Change Orders 37 and
42. After that approval, the amount of the change orders approved to date was $277,584, leaving
$0 of the original estimate remaining for use. Staff provided an updated budget to Council on
September 27, 2022, noting cost avoidances in other line items, that will cover these change
order costs.
The request for approval of Change Orders: and 52 listed below.
1) Change Order 39 - $2,404
Replace the (6) F18 light fixtures for the restroom vanities. The original light
fixtures that were specified were 120v, but the circuits are 270v.
2) Change Order 40 - $2,452
Modify and relocate downspout away from front doors.
3) Change Order 43R1 - $2,063
Relocate TV box to west wall to accommodate for overhead desk cabinet. Works
relocating electrical and data, drywall patching and painting.
4) Change Order 44 - $7,876
Relocate (17) thermostats to meet ADA height requirements. The original specifications
stated for existing to remain. The thermostats were all replaced, but the specifications did
not clarify that they had to meet ADA requirements.
If the Council were to approve the two change orders listed above, this would account for
$14,795 in use of the contingency fund, bringing the total amount authorized to $292,379 out of
the $190,389 contingency fund budget, including the credit for Change Order 26 listed below.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: December 13, 2022
Subject: Prairie Pointe Change orders
In addition to these staff authorized change orders, we expect to have more change orders at a
future meeting related to:
1) Change Order ## -- $TBD
Install an upper set of kitchen cabinets in room 206. The was the only break area
that did not receive upper cabinets in the original design.
The following items show cost avoidances that have been noted for this project.
Change Order 21 – The full amount of $5,511 will be reimbursed by CCA/Larson
Engineering.
Change Order 22 – Cordogan Clark will reimburse the City a portion ($2,166) of the total
amount.
Change Order 24 – The change order was denied, to replace 250 standard and 30 GFI
existing to remain, ivory-colored outlets and covers with white to match all new fixtures.
$29,120. The work will be completed by Yorkville staff, at a much lower cost.
Change Order 26 – $1,861 Credit for the ceiling modifications of Council Chambers.
There may be additional costs to move conduits, that were just noticed, and would be
exposed in the new decision.
The original specifications stated that the city would purchase all television monitors and
mounting hardware. The Audio/Visual included this in their cost. The city had included a
budget estimate of $30,000 for these items.
Com Ed has approved $30,728 in incentives for the LED lighting and sensor controls that
are being installed. This funding is dependent on a third-party audit at the end of the
project.
Recommendation
Staff recommends that the City Council approve Change Orders 39, 40, 43R1, and 44 to
Lite Construction.
Resolution No. 2022-____
Page 1
Resolution No. 2022-______
A RESOLUTION APPROVING CHANGE ORDERS RELATING TO
651 PRAIRIE POINTE DRIVE, YORKVILLE, ILLINOIS
(Ninth Set of Change Orders)
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non-home rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of the State; and,
WHEREAS, the City has acquired the building and property commonly known as 651
Prairie Pointe Drive (the “New City Hall”) for the purpose of rehabilitating the building and
repurposing it as the new Yorkville City Hall and the headquarters of the Yorkville Police
Department (the “Project”); and,
WHEREAS, the City issued a Request for Proposals to construct the Project and after
review and evaluation of submittals from several firms, the City entered into a contract with Lite
Construction of Montgomery, Illinois (the “Contract”); and,
WHEREAS, the Contract, as approved by the City with Lite Construction, provided a line
item for unforeseen contingencies due to the fact that the New City Hall was constructed in 2007
and change orders were guaranteed to come as demolition of existing walls and ceilings occurred;
and,
WHEREAS, Lite Construction has submitted change orders to the original Contract for
additional costs which are the result of modifications to the original work design as mandated to
conform to current code standards for a total cost of $14,795; and,
WHEREAS, the City has reviewed the change orders as submitted by Lite Construction
and acknowledges that the work covered by these change orders was unforeseen but is necessary
and in the best interest of the City; therefore, the City is prepared to approve the Change Order as
hereinafter provided.
Resolution No. 2022-____
Page 2
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The foregoing preambles are hereby adopted as if fully restated in this Section
1.
Section 2. That the change orders as submitted by Lite Construction in the total amount of
$14,795 are hereby approved.
Section 3. That this Resolution shall be in full force and effect upon its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2022.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
ARDEN JOE PLOCHER _________ CRAIG SOLING _________
CHRIS FUNKHOUSER _________ MATT MAREK _________
SEAVER TARULIS _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2022.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
If new information is available at the time of the meeting, then a discussion will be held.
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #10
Tracking Number
CC 2021-38
Water Study Update
City Council – December 13, 2022
None
Informational
Bart Olson Administration
Name Department