Admin Committee Minutes 1996 02-26-96 UNITED CITY OF THE VILLAGE OF YORKVILLE
Committee Minutes - Administration
Date of Meeting: February 26, 1996 Location: 111 W. Fox
Time Convened: 6:10 P.M. Time Adjourned: 8:20 P.M.
Attendees:
Bob Johnson
Richard Scheffrahn
J.T. Johnson
Jeff Spang
Jerry Lynch
Bert Callmer
Jim Nanninga
Art Prochaska
Jim Stafford
Jeff Baker
Tom Sowinski
Tony Graff
Discussion:
1.) Insurance - Looking for update from Jack Magnuson on insurance.
Magnuson is still looking for insurance companies that will give the
same or better coverage for the same or lower amount. J.T. says his
employees will be willing to do a co- payment but they will want
increased vision and dental coverage. Callmer feels we need to give
Magnuson a date. Have him present options and let the department
heads talk with their departments. Let the employees decide. The
Library had someone come in an reassess the contents to make sure
the contents were insured for the correct amounts. Magnuson feels
we really should do this for all the City buildings. The buildings are
most likely insured for the correct amounts, but the contents may not
be. Sowinski feels we should consider having the contents insured
for replacement cost. Scheffrahn feels with the updates on
equipment, the City should consider doing a police review yearly.
2.) City Flag - City had a flag until it wore out. It was 540460 to replace
it. At the time the City did not want to replace it. No City Council
has ever adopted a flag that anyone knew about. J.T. will check and
make sure nothing has ever been adopted.
3.) Review Procedures - Prochaska would like to make sure there are
current and accurate job description. This will help the review
procedures. Prochaska would also like to see review procedures. All
departments should be doing reviews the same basic way. Prochaska
feels you need to have a job description so you have something to do
a review against. Prochaska feels lob description should be in a file
should someone question their job description.
4.) Transworld -Bill Collection Agency - Tabled.
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5.) Sale of Rt. 47 Property - City was asking $25,000 per lot. There are
two lots that have been for sale for some time. City has been offered
$20,000 per lot without sewer and water. This is 80% of the asking
price. With sewer and water the City has been offered $22,500 per
lot. J.T. feels this is a good amount for the sewer and water hook
up. Bob Johnson, Baker, Sowinski feels City should accept this offer.
Spang feels that since the appraisal is two years old the City should
consider having the property reappraised. This property would fall
under the old Land Cash Ordinance. Nanninga will check with Dan
about the appraisal. If Dan approves this, it will go to COW. If Dan
does not approve, the City will update the appraisal.
6.) 1996 -1997 Budget - The budget is $19,282 short. Could increase
revenue or decrease amounts in budget. The Police budget is
requesting four new cars. These cars are 1996 Chevy Caprice.
Advantage is Police Department would get four new cars right away.
Graff feels strongly that four cars will last at least three years. He
would not bring all four into use at one time. He would bring them
slowly. He would dispose of two cars. Graff is showing a simple
interest loan. $30,000 per year pay back. $4,800 in interest. Bob
Johnson is looking for options. Spang suggest possible purchasing
one or two cars now and if there is money left over, purchasing
another car later in the year. There are also concerns with the
$23,000 Cops Grant. This is not a sure thing. Graff will not hire an
police officer unless the City receives the Grant. Spang was asking if
the Police Commander was a necessary position. Bob Johnson feels
that -it is. Bob Johnson would like Graff to be able to leave and feel
confidant that things will be taken care of. Callmer feels Commander
position will help cut down on overtime. Prochaska feels we need to
be able to show surplus. This was a suggestion from the
Accountants. If we can show surplus, then purchase a second car.
Graff does not feel he can cut his budget any further. This is the
amount he needs to operate his department. Baker does not feel the
sidewalk program is working. Every year the sidewalk fund is used
up. Every summer the Alderman receive all kinds of complaints.
Spang feels maybe we need to consider increasing percentage
amounts. Perhaps 40 -60 or 25 -75. J.T. does not feel we would be
able to fund this program with the City paying more than 50 %. Could
the City possibly get a grant? Bring 1996 -1997 budget back to next
Administration Meeting on Wednesday March 6, 1996 for further
discussion.
Minutes by: Mollie Anderson