Public Works Packet 2022 12-20-22
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, December 20, 2022
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: October 18, 2022
New Business:
1. PW 2022-79 Snow Operations Report
2. PW 2022-80 Fox Hill Improvements
3. PW 2022-81 Mack Truck Price Increase
4. PW 2022-82 Windett Ridge Road Parking Change
5. PW 2022-83 Water Capacity Presentation and Recommendation
6. PW 2022-84 Lake Michigan Allocation Application Updates Presentation
a. 5 – Year Replacement Plan
7. PW 2022-85 Mill Road Reconstruction – Balancing Change Order
Old Business:
Additional Business:
2019/2020/2021 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse,
James Jensen, Tim Evans & Erin Willrett
“Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse
“Water Planning” 6 Eric Dhuse & Brad Sanderson
“School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen
“Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson
“Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, December 20, 2022
6:00 PM
CITY HALL CONFERENCE ROOM
---------------------------------------------------------------------------------------------------------------------------------------
CITIZEN COMMENTS:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR CORRECTION/APPROVAL:
---------------------------------------------------------------------------------------------------------------------------------------
1. October 18, 2022
□ Approved __________
□ As presented
□ With corrections
---------------------------------------------------------------------------------------------------------------------------------------
NEW BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
1. PW 2022-79 Snow Operations Report
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
2. PW 2022-80 Fox Hill Improvements
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
3. PW 2022-81 Mack Truck Price Increase
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
4. PW 2022-82 Windett Ridge Road Parking Change
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
5. PW 2022-83 Water Capacity Presentation and Recommendation
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
6. PW 2022-84 Lake Michigan Allocation Application Updates Presentation
a. 5 – Year Replacement Plan
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
7. PW 2022-86 Mill Road Reconstruction – Balancing Change Order
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
ADDITIONAL BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – October 18, 2022
Public Works Committee – December 20, 2022
Majority
Committee Approval
Minute Taker
Name Department
DRAFT
Page 1 of 2
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 18, 2022, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote
attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Joe Plocher
Alderman Ken Koch Alderman Jason Peterson (arr. 6:15pm)
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI, via Zoom
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Previous Meeting Minutes: July 19, 2022
The minutes were approved as presented.
New Business:
1. PW 2022-66 Water Reports for May – September 2022
Director Dhuse said these are the usual water reports and noted that well #4 was out of service for most of this
reporting period and was back in August. These reports will move to City Council for approval on the consent
agenda and will then be sent to the IEPA.
2. PW 2022-67 Capital Improvement Projects Update
Mr. Sanderson said much work has been done since the June report. Some of the projects include the Fox Hill
punchlist completion, East Main St. and Bristol Ridge Rd. Other details are contained in the report.
3. PW 2022-68 Quarterly Bond and Letter of Credit Reduction Summary
Brad Sanderson reported only one reduction in the last quarter which was in Grande Reserve.
4. PW 2022-69 Corneils Road Interceptor Sewer – Bid Award
This is the sewer project to extend to the Bright Farms. Funds will come from YBSD and Bright Farms based
on an ordinance which was passed. Eight bids were received with the low bid from Fischer Excavation in
Freeport. They are being recommended for the project, contingent on funds being received from the 2 entities as
well as easements being pursued. This moves forward to City Council on the regular agenda.
Page 2 of 2
5. PW 2022-70 Corneils Road Interceptor Sewer – Construction Engineering Agreement
Mr. Olson said EEI will manage the sewer construction with an estimated engineering fee of $256,813 covered
mostly by Bright Farms under their development agreement. The city will insure Bright Farms is aware of this
agreement, the bids and payment deadlines. This moves to the City Council regular agenda.
6. PW 2022-71 Williams Group – Riverfront Walk and Art Easement
The Economic Development Committee has reviewed this information which covers land from the riverfront to
the top of the hill and the length of the Williams' Group property and a small square at the NW corner of
Hydraulic and Rt. 47. This moves forward to the City Council consent agenda.
7. PW 2022-72 Single Axle Dump Truck Price Increase - Third
Mr. Dhuse said he was notified there was another increase on the dump truck on order. The increase was
$14,145 bringing the new price of the chassis to $128,445. He hopes for a September 2023 delivery. He said the
average wait time is 2 years and affects all dealers. This moves to the Council consent agenda.
8. PW 2022-73 Kendall Marketplace Residential – One Year Guarantee Release
Two years ago the Council accepted the public improvements for the single family portion of this development,
said Mr. Sanderson. The developer has completed punchlist items except for a portion of sidewalk. A new letter
of credit is being drafted and upon receipt, he is recommending release of the former letter of credit. The
Committee was OK with this and it moves forward to the consent agenda.
9. PW 2022-74 2022 Sanitary Sewer Lining – Bid Award
Bids were received and it is recommended to award the project to the low bidder, Hoerr Construction, from
Good field, IL. Mr. Sanderson said they were below estimate and work should be completed this calendar year.
10. PW 2022-75 2023 Road to Better Roads – Design Engineering Agreement
Mr. Olson said this is the design engineering component already approved by the City Council. In order to take
bids in the spring, the design must be done this fall. The cost of this agreement is $85,368 and this item moves
forward to the Council consent agenda with the Committee's OK.
11. PW 2022-76 Sale of Vehicles and Equipment
Mr. Dhuse said there are 2 vehicles to sell and he would like to use Auto Smart in Oswego which is similar to a
consignment business. He said Parks and others have used them with good success. He said both are old trucks
that have plows on them so a good price is expected. This moves to the Council consent agenda.
12. PW 2022-77 Meeting Schedule for 2023
The Committee approved this schedule.
13. PW 2022-78 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville,
Illinois and Kendall County for Vehicle Maintenance
Director Dhuse said this is a joint venture with the Police Department since they and Public Works use Gjovik
the most. This agreement will take Public Works through 2024 and it moves to the consent agenda.
Old Business: None
Additional Business:
Mr. Dhuse asked Committee members to provide him with addresses of any sidewalks needing repair.
There was no further business and the meeting adjourned at 6:18pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2022-79
Snow Operations Preseason Report
Public Works Committee – December 20, 2022
None
Informational item
Brief overview of upcoming snow season.
Eric Dhuse Public Works
Name Department
Summary
Short overview of the upcoming plow season preparedness, plan, and reminders
Background
Each year the Public Works Department readies itself for another season of snow
removal. Since this is such a large effort, we have to break it down into three areas of
concentration to make it manageable.
1. Planning. Planning for the season is on ongoing process that is never far from the front
of my mind. We must order salt in March for the upcoming winter even though we may
still be performing snow removal operations for this current year. With the unpredictable
nature of the supply chain for parts and vehicles, we have to order those when we can,
and often in bulk because we do not know if the supply will be there later in the season.
We are also revising snow routes to account for new areas or new equipment, or frankly,
lack of equipment. We are trying to plan on when we are going to be able to prepare the
trucks for the season. This usually happens in September or October which is also one of
our busiest times of the year because we are trying to finish up all summer/fall work
before leaf pickup and winter. Lastly, we hold a preseason meeting with all employees to
make sure they understand our goals and answer any questions they may have.
2. Preparation. Preparation for each event starts the day we see snowflakes on the future
forecast which is usually 4-5 days in advance. The street foreman and I start to formulate
different plans for different scenarios at this point to make sure we have all bases
covered. After doing this for so long, we both know what the other is thinking, and we
are usually thinking along the same lines which makes it easier. As the pending storm
nears, we continue to solidify a plan and start getting the trucks loaded with brine and or
salt to be ready. The day before the storm gets to us, we finalize the plan and go over it
with our drivers to make sure they know the start time, how much brine we are spreading,
how much salt we are spreading, if we are planning on just opening up the streets or
performing a curb-to-curb operation, and any other instructions that are needed.
3. Performance. On the day of the operation, we hope that the planning and preparation
help us in performing the snow removal safely and efficiently. All drivers have specific
routes that they drive to give them familiarity and create a sense of ownership of that
route. Our drivers work in tandem, one in a small pickup and one in a large dump truck.
This allows us to make a pass in each direction on residential streets and have a clean
street curb to curb. Each operation varies in the length of time it takes to clear, but on
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: December 12, 2022
Subject: Snow operations preseason report
average, it’s a minimum of 6 hours to perform a simple curb to curb operation with
salting and clearing of all parking lots.
While performing snow removal operations, we face a great number of challenges. Some of
these challenges are unavoidable, but some are definitely within the city’s control to remedy.
Below is a list of the major challenges we face besides the actual snowfall.
1. Traffic. There is nothing we can do about this, but it is by far the biggest challenge. We
have drivers that tailgate us so close that we can’t even see the car in the side mirrors.
We have drivers pass us, even on small residential streets. We also have drivers that cut
us off or cut in front of us because they have no idea how long it takes to stop a large
truck that is pushing snow.
2. Pedestrians. This is mainly residents shoveling their driveway or kids playing in snow
piles. This is unavoidable but is something we must be very aware of at all times. We do
not want to throw snow on someone shoveling their driveway or push snow into a pile
while a child is playing on it.
3. Parked cars. Even though we have a parking ban after 2” of snowfall, many residents
ignore it and park on the street anyway. This isn’t just a nuisance; it can be a real safety
hazard. Our drivers must plow around these vehicles which leaves a large area of the
roadway unplowed. When the vehicle is finally moved, it creates a safety hazard where it
wasn’t plowed. When cars are parked on opposite sides of the street, it doubles the
hazard, and makes it extremely hard to plow when the snowplow you are using is 11’ or
12’ wide. This is not an uncommon occurrence and is one that can be slowed or stopped
with tougher enforcement of the current ordinance. I know the police are very busy when
it is snowing as well, and I am not blaming them in any way because it is a daunting task
to get them removed.
4. Snow pushed back into the street. This is the most frustrating of all the issues we face
because it is done on purpose and creates a huge safety hazard. I understand that we
block the end of everyone’s driveway with snow when we go by, but we do not have a
choice. We cannot try to straighten our blade in front of every driveway in town.
Besides the fact that we would still leave snow blocking the end of their driveway, we
would also leave snow in the street. We have to angle our blades fully towards the curb
to make sure we get and keep the snow off the street. When we work for hours on end to
clear all the streets it is very disheartening to see where residents have shoveled or used a
snowblower to put the snow back in the street. If we are finished with our removal
operations, this snow will now stay there and create a hazard for any driver on that street,
but especially the homeowner that must drive through it every day. If we make a large
effort to ticket violators the first couple of storms, I think the word will get out that it is
not tolerated anymore.
This year, we placed a bid for up to 1960 tons of salt. In addition to that, we have 835
tons available for our use at the KC Highway Dept. storage facility and 150 tons at the PW
site left over from last year for a total of 2945 tons of salt available. Even during a bad year,
we only use about 2200 tons of salt. In addition, we have 10,000 gallons of brine made, and
just filled our 6,000-gallon tank with calcium chloride. We were finally able to get the part
for the brine maker, so we can make thousands of gallons of brine per day if needed.
We have 9 large dump trucks outfitted with salt spreaders, 7 of which can spread brine as
well. We have 3 small dump trucks equipped with salt spreaders along with 9 pickups with
plows to assist the large trucks in snow removal operations.
All of this equipment and supplies will be used to plow and treat approximately 150 lane
miles of road along with all city parking lots. We have added to our mileage this year mainly
in Raintree, Kendallwood, and Grande Reserve.
With all the planning and preparation combined with the personnel and equipment, we
are as ready as we can be for snow season. Hopefully, we can provide another year of safe,
efficient snow removal by the PW and Parks departments.
Recommendation
This is an informational item, there is no recommendation. Instead, I would like to take
this opportunity to thank the Street Department Foreman, John Sleezer and the whole street
department for their dedication to providing safe, efficient snow removal for all residents and
motorists in Yorkville. John and his make sure the trucks are in good working order, fueled,
loaded with salt, and plows hooked up and ready to go for each storm. Without their extra
efforts, the snow removal operation would take much longer and be much less efficient. John is
also integral to the planning and execution of the operation. He is here for every event making
sure that trucks stay on the road and that plan is being executed to deliver the best product to the
residents.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2022-80
Fox Hill Roadway Improvements – ReBuild Illinois
Public Works Committee – December 20, 2022
Majority
Recommendation to Approve Request for Change in Plans
and Final Payment Estimate
Brad Sanderson Engineering
Name Department
Approval of Request for Change in Plans and Final Payment
Estimate
The Fox Hill Roadway Improvements project was awarded to D Construction, Inc 1488 S.
Broadway Street, Coal City, Illinois 60416 at total awarded value of $1,620,515.73. The project
is now complete and accepted. This also includes the additional settlement work that was
requested by the City.
The project came in $60,112.93 under budget for a Final Construction Cost of $1,560,402.80.
Due to the use of Rebuild Illinois Bond Funds, the Request for Change in Plans and Engineer’s
Final Payment Estimate need to be approved by IDOT before final payment can be made. Note
that the liquidated damages are applied as agreed to between the City and the contractor.
We recommend that the City approve of the Request for Change in Plans and Engineer’s Final
Payment Estimate.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: November 21, 2022
Subject: Fox Hill Roadway Improvements – ReBuild Illinois
Engineer's Payment EstimateBLR 13230 (Rev. 05/13/21)Page 1 of 5Printed 11/21/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)VariousSection Number21-00051-00-PVEstimate 5FinalPayable to NameD. Construction, Inc.Address1488 S. Broadway Street, Coal City, IL 60416Date From11/17/22Date To11/21/22Unit ofAwardedApproved Change in PlansCompleted to DatePay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValuePREPARATION OF BASESQ YD39373 $11,811.90 98640359 $0.3000 $12,107.70 AGGREGATE SUBGRADE IMPROVEMENTCU YD1313 $52,520.00 1,3130 $40.0000GEOTECHNICAL FABRIC FOR GROUND STABILIZATIONSQ YD3938 $7,876.003,9380 $2.0000REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALCU YD1313 $26,260.00 1,3130 $20.0000PARTIAL DEPTH PATCHING (SPECIAL)SQ YD2848 $62,656.00 2,689159 $22.0000 $3,498.00HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD103 $1,545.001104 $15.0000 $1,560.00HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD26366 $38,230.70 49726863 $1.4500 $38,951.35 HOT-MIX ASPHALT SURFACE REMOVAL, 3"SQ YD2109 $4,745.25942203 $2.2500 $4,956.75HOT-MIX ASPHALT SURFACE REMOVAL, 4"SQ YD39373 $102,369.80 98640359 $2.6000 $104,933.40 BITUMINOUS MATERIALS (TACK COAT)POUND31480 $314.8053,99585475 $0.0100 $854.75BITUMINOUS MATERIALS (PRIME COAT)POUND82049 $820.4982,0490 $0.0100HOT-MIX ASPHALT BINDER COURSE, IL-9.5, TON182 $11,284.00 10192 $62.0000 $11,904.00
BLR 13230 (Rev. 05/13/21)Page 2 of 5Printed 11/21/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)VariousSection Number21-00051-00-PVPay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueN50HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50TON5660 $342,996.00 6336293 $60.6000 $381,355.80 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50TON6518 $421,062.80 6187136 $64.6000 $460,985.60 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT5515 $178,961.75 1875702 $32.4500 $185,029.90 SIDEWALK REMOVALSQ FT19490 $27,870.70 66720157 $1.4300 $28,824.51 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCHSQ FT20021 $132,138.60 112621147 $6.6000 $139,570.20 DETECTABLE WARNINGSSQ FT1438 $45,872.20 361474 $31.9000 $47,020.60 MANHOLES TO BE ADJUSTEDEACH7 $3,038.001320 $434.0000 $8,680.00INLETS TO BE ADJUSTEDEACH102 $35,904.00 1101 $352.0000 $35,552.00 TYPE 1 FRAME AND GRATE, OPEN LIDEACH15 $6,270.00116 $418.0000 $6,688.00SANITARY MANHOLES TO BE ADJUSTEDEACH17 $10,285.00 512 $605.0000 $7,260.00VALVE BOX TO BE ADJUSTEDEACH13 $4,290.0058 $330.0000 $2,640.00B-BOXES TO BE ADJUSTEDEACH18 $5,940.00108 $330.0000 $2,640.00THERMOPLASTIC PAVEMENT MARKINGS - LETTERS & SYMBOLSSQ FT63 $554.40162 $8.8000 $545.60THERMOPLASTIC PAVEMENT MARKINGS - LINE 4"FOOT2041 $3,367.651491892 $1.6500 $3,121.80THERMOPLASTIC PAVEMENT MARKINGS - FOOT447 $983.4011951642 $2.2000 $3,612.40
BLR 13230 (Rev. 05/13/21)Page 3 of 5Printed 11/21/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)VariousSection Number21-00051-00-PVLINE 6"THERMOPLASTIC PAVEMENT MARKINGS - LINE 12"FOOT45 $198.001035 $4.4000 $154.00THERMOPLASTIC PAVEMENT MARKINGS - LINE 24"FOOT32 $281.603365 $8.8000 $572.00HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENTSQ YD165 $4,125.00114279 $25.0000 $6,975.00BRICK DRIVEWAY REMOVAL AND REPLACEMENTSQ FT36 $1,980.003167 $55.0000 $3,685.00BIKE PATH REMOVALSQ FT2154 $2,154.00142168 $1.0000 $2,168.00HOT-MIX ASPHALT BIKE PATH REMOVAL AND REPLACEMENTSQ YD38 $950.00442 $25.0000 $1,050.00SODDING, SPECIALSQ YD3057 $47,077.80 2723329 $15.4000 $51,266.60 SUPPLEMENTAL WATERINGUNIT14 $0.14 14 $0.0100 $0.14 TRAFFIC CONTROL AND PROTECTION (SPECIAL)L SUM1 $5,000.001 $5,000.0000 $5,000.00ROUTING AND SEAL CRACKSFOOT36825 $18,780.75 260639431 $0.5100 $20,109.81 Total $1,620,515.73Total $1,583,272.91Miscellaneous Extras and CreditsValues1416 ASPEN LANE CATCH BASIN LID REPLACEMENT T&M $1,597.29JOHN STREET SIDEWALK CA-6 FILL T&M $1,073.601403 WHITE PINE COURT B-BOX REPAIR T&M($1,108.00)1212 EVERGREEN LANE B-BOX REPAIR T&M($1,108.00)INSPECTION FRAME REIMBURSEMENT T&M($375.00)LIQUIDATED DAMAGES - (18 DAYS @ $1,275/DAY)($22,950.00)
BLR 13230 (Rev. 05/13/21)Page 4 of 5Printed 11/21/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)VariousSection Number21-00051-00-PVTotal Miscellaneous Extras and Credits($22,870.11)Total Value of Completed Work $1,560,402.80Deduct RetainageBalance Due of Completed Work $1,560,402.80Miscellaneous DebitsValuesTotal Miscellaneous DebitsNet Cost of Section $1,560,402.80Previous Payments $1,513,590.72Net Amount Due $46,812.08 The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement. The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210).The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities.
BLR 13230 (Rev. 05/13/21)Page 5 of 5Printed 11/21/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)VariousSection Number21-00051-00-PVResident Engineer Date Local AgencyDate Prepared byJake SegerTitleProject EngineerApprovedRegional Engineer Date
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2022-81
Mack Truck Price Increase
Public Works – December 20, 2022
Majority
Approval
Mandatory price increase from Mack truck to all medium and heavy
duty Mack trucks.
Eric Dhuse Public Works
Name Department
Summary
Mandatory truck price increase on all truck Mack truck orders that will be built after
January 1, 2023, which is the model year 2024 production.
Background
The city council approved this truck purchase on September 27, 2022, at a price of
$139,131.38 for the cab/chassis. Since that time, Mack truck has increased the price of all heavy
duty trucks by $5100 which should have raised our final cost to $144,131.38. Mack made a
math error and only increased our cost by $4,000 to $143,131.38. I do not know how or why,
but when I questioned this through our vendor, I was told that Mack was going to stand behind
this price stated. It’s a small victory, but a victory none the less.
As we now know from our other truck order, this is legal and can happen more than once.
We all hope that it doesn’t, but there is no way to know for sure.
On a positive note, we are being told by the vendor that they now anticipate getting the
truck in May which means the body builder will have ample time to complete the build to have it
ready for next snow season. If this comes to fruition, it means we will have a truck in under a
year as compared to well over two years by the time we receive the other truck.
This truck was ordered for FY24, so there will not need to be any budget amendment, we
will increase the line item accordingly in the proposed FY 24 budget to reflect this change.
Recommendation
I recommend we approve the $4,000 increase in price to $143,131.38 for the cab/chassis
and authorize the Public Works Director to sign the new contract.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: December 8, 2022
Subject: Truck price increase
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2022-82
Windett Ridge Road Parking
Public Works Committee – December 20, 2022
CC – 8/26/14
Approved at City Council meeting.
PW 2014-37
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of an ordinance restricting parking on the north and east side of Windett Ridge
between Route 47 and Kentshire Drive.
Background
This item was last discussed by the City Council at the May 27 meeting. At that meeting, the
City Council directed City staff to send letters to residents adjacent to the proposed parking restriction,
inviting them to a future Public Works Committee meeting. A sample letter is attached.
Staff has received no email comments prior to the meeting. Residents may be in attendance at
the meeting to provide feedback in person.
Recommendation
Staff recommends approval of the ordinance.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: August 14, 2014
Subject: Parking Restrictions in Windett Ridge subdivision
Ordinance No. 2014-____
Page 1
Ordinance No. 2014-_____
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF
YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois, as follows:
Section 1.Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is
hereby amended by adding the following:
6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS:
WINDETT RIDGE ROAD
A “no parking” zone shall be created on the north/east side of Windett Ridge
Road from Bridge Street (Route 47) to Kentshire Drive.
Section 2.If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for
any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of
the remaining portions hereof.
Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and
publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________, 2014.
____________________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____
day of _______________, 2014.
____________________________________
MAYOR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2022-83
Water Capacity Presentation and Recommendation
Public Works Committee – December 20, 2022
None
Informational
A presentation on the water supply will take place.
Brad Sanderson Engineering
Name Department
Water Supply EvaluationUnited City of YorkvilleDecember 2022
1. Needs Assessment Overview2. Alternative Supply Options3. Summary and RecommendationsAgenda
NEEDS ASSESSMENT OVERVIEW
Needs Assessment Calculations Utilize Analysis of Historic Water Demands to Predict Future Water DemandsCURRENTTRENDS:• Assumes Future Water Usage will be Similar to Recent Historic Usage• Avg. Day Demand = 85 GPCD• Max. Day to Avg. Day Ratio = 2.0• Reliable Water Supply (Wells) is Critical Item• Breakeven P.E. Addition is ~3,000LESS RESOURCE INTENSIVE:• Assumes Future Water Usage will be Reduced Through Conservation• Avg. Day Demand = 80 GPCD• Max. Day to Avg. Day Ratio = 1.8• Reliable Water Supply (Wells) is Critical Item• Breakeven P.E. Addition is ~8,000
NEAR TERM ANALYSISADDITIONAL WATER SOURCE NEEDEDSomewhere Between 3,000 & 8,000 Additional P.E. (Depending on Future Water Use and Efficiency of Water Conservation Measures)MITIGATE MAX DAY DEMANDSWater Use Ordinance Modifications/Enforcement & Increase Water Conservation Measures, Pursue Water LossesEVALUATEAlternative Water Supply OptionsCURRENT ESTIMATED TIMEFRAMECompletion of Lake Michigan Connection is 2028-2029
ALTERNATIVE SUPPLY OPTIONS
ALTERNATIVE AALTERNATIVE WATER SUPPLY OPTIONS –NEAR TERMInterconnection with MontgomeryALTERNATIVE BDrill New Well 6 and Connect to Existing Well 4 WTPALTERNATIVE CDrill New Well 6 and Construct New Well 6 WTP
ALTERNATIVE A:Interconnect with Montgomery• 16-Inch Connection Between Dickson Rd and Galena RdMontgomery YorkvilleFairfield Way Tank North TankTCL 832 810MO Side 657.6 75.5 66.0YO Side 650 78.8 69.3BCL 780 770MO Side 657.6 53.0 48.7YO Side 650 56.3 51.9Elevation from ModelHydraulic Profile Comparison:• Overlap Between Range of Pressures in Both Communities’ Systems so Interconnect Would Be Mutually Beneficial
ALTERNATIVE A: Interconnection with Montgomery16-Inch Connection with Village of MontgomeryDISADVANTAGESVariable Reliability – MO May Not Always be Able to Provide Required Water Based Upon Their Own NeedsWould Require Water Transfer Plan and Corrosion Control Study if Routinely Utilized (Adds to Time & Cost)Requires Negotiation and IGA with MOIMPLEMENTATION TIME: 1 – 2 Years to Become Operational*PRELIMINARY COST ESTIMATE: $880,000*ADVANTAGESBeneficial to Both YO and MOLowest Cost AlternativeShorter Implementation TimeCan be Used as Emergency Interconnection After LMConnection*Does NotInclude Water Transfer Plan and Corrosion Control Study
ALTERNATIVE B:Drill New Well 6 & Connect to Existing Well 4 WTP• Size New Well for 1,000 gpm; Allows For Future Abandonment of Well 4• Typically Locate Deep Wells at Least 1-Mile Apart to Minimize Overlapping Influence – New Well 6 <1-Mile from Existing Well 4• Preliminary Analysis Indicates Wells 4 and 6 Could Operate Simultaneously for Short Duration; Not Recommended for Long Duration
ALTERNATIVE B: Drill New Well 6 and Connect to Existing Well 4 WTPADVANTAGESAdditional Well for Future Backup Supply – Allows for Abandonment of Well 4 After LM ConnectionUtilizing Existing WTP is Cost Effective and Shortens ScheduleDISADVANTAGESLimitations for Operating Two 1,000 gpm Wells Simultaneously for Long DurationsLong Raw Water MainDoes Not Improve Treatment Plant Redundancy/ReliabilityIMPLEMENTATION TIME: 1.5 – 2.5 Years to Become OperationalPRELIMINARY COST ESTIMATE: $6,850,000ADVANTAGESAdditional Well for Future Backup Supply – Allows for Abandonment of Well 4 After LM ConnectionUtilizing Existing WTP is Cost Effective and Shortens Schedule
ALTERNATIVE C:Drill New Well 6 and Construct Well 6 WTP• New 1,000 gpm Well• New Cation Exchange WTP – Similar to Existing WTPs
ALTERNATIVE C: Drill New Well 6 and Construct Well 6 WTPNew 1,000 gpm Well 6 and Cation Exchange WTPADVANTAGESAdditional Well for Future Backup SupplyAdditional Water Treatment Redundancy/ReliabilityLess Concern About Interference with Other Deep WellsDISADVANTAGESHighest Cost Alternative Longest Anticipated Implementation TimeIMPLEMENTATION TIME: 2.5 – 3 Years to Become OperationalPRELIMINARY COST ESTIMATE: $11,130,000
SUMMARY AND RECOMMENDATIONS
Long-Term Backup Well Supply Needs2050 LRI ADD Projected Water Use: ~3.8 MGD (~2,640 gpm)• Equates to 3 Deep Wells, Plus 1 Additional For Backup• Currently Have 4 Deep Wells (4, 7, 8 & 9)Long-Term Performance and Water Quality Concerns for Well 4• Benefits for Drilling New Well Soon and Abandoning Well 4 After Lake Michigan ConnectionCurrent Development Activity and Anticipated Growth/TimingGrowth of ~500 P.E. in 2022Any Changes/Increase May Accelerate Need for Additional Water SourceImpact of Potential Industrial Demands and TimingPhase I – 1,000 PE; Total Needs – TBDTiming of Phase I Alongwith Current Growth PatternADDITIONAL CONSIDERATIONS
ALTERNATIVE AALTERNATIVES COMPARISONInterconnection with MontgomeryIMPLEMENTATION TIME: 1 – 2 YearsPRELIMINARY COST ESTIMATE: $880,000ALTERNATIVE BDrill New Well 6 and Connect to Well 4 WTPIMPLEMENTATION TIME: 1.5 – 2.5 YearsPRELIMINARY COST ESTIMATE: $6,850,000ALTERNATIVE CDrill New Well 6 and Construct Well 6 WTPIMPLEMENTATION TIME: 2.5 – 3 YearsPRELIMINARY COST ESTIMATE: $11,130,000
IMMEDIATE RECOMMENDATIONAlternative B:Construct New Well and Connect to Well 4 WTP as an Additional Supply Source Short-Term and Backup Supply Source Long-Term, Post-Lake Michigan Connection
NEAR FUTURE RECOMMENDATIONAlternative A:Construct Interconnection with Montgomery to be Used as a Mutually Beneficial EmergencySupply Source Short- and Long-Term
Questions or Comments?
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2022-84
Lake Michigan Allocation Presentation
Public Works Committee – December 20, 2022
None
Informational
A presentation on the Lake Michigan water allocation will take place.
Brad Sanderson Engineering
Name Department
Non-Revenue Water Reduction and Lake Michigan Allocation Permit Application UpdateUnited City of YorkvilleDecember 20, 2022
1. Lake Michigan Allocation Permit Process Status2. IDNR Regulatory Requirements3. Water Audit Background4. WY2021 Water Audit5. Key Non-Revenue Water Reduction Plan Initiatives6. Q&AAgenda
Lake Michigan Allocation Permit ProcessStatus
Hearing Process and Anticipated Schedule•Submittal No. 1 4/1/22•Prehearing No. 1 (Attorneys) 6/17/22•Prehearing No. 2(Attorneys and Engineers) 10/21/22•Update City Council 1/10/23•Submittal No. 2 2/14/23•Prehearing No. 3 4/5/23•Hearing TBD•Hearing Officers Rules on Allocation TBD•IDNR Develops and Issues Permit TBD
PERMIT REQUIREMENTS•Permit Required for all Lake Michigan Water Users•The Illinois Department of Natural Resources (IDNR) Issues and Regulates Permits for Lake Michigan Water Withdrawals•Non-Revenue Water (NRW) Mustbe Less Than 10%(WY2021 = 14.2%)
Pre-Hearing No. 2 Takeaways•Permittee Loses Autonomy Due to Regulatory Requirements•Applicants are to have "procedures to minimize Lake Michigan diversion" and implement "effective programs of leak prevention, detection and correction." IDNR suggests Yorkville increase rate of watermain replacement to include pre-1980's installations.
Pre-Hearing No. 2 Takeaways(cont.)•Additional Questions Regarding the Fox River Alternatives•IDNR Noted that the Water Main Replacement Varies per Alternative: •Waterlink (Lake Michigan-DWC)•Fox River (Yorkville alone)•Additional Items Discussed with IDNR:•Population –2050 CMAP Projections:•October 2018 Æ47,796•October 2022 Æ24,630•Contingency for Capital Costs•Refining Application
IDNR REGULATORY REQUIREMENTS
Regulatory Requirements of Lake Michigan Water Allocation Permittee•Annual Data Collection and Testing•Annual Water Audit Preparation (and Water System Improvement Plan if NRW < 10% )•Coordination, Implementation, and Management of Conservation Program Activities•Ongoing Infrastructure Improvements Required to Achieve and Remain in Compliance with NRW < 10%
WATER AUDIT BACKGROUND
Water TreatedWater BilledMillions of Gallons of Water Being Pumped into the Distribution System Exceeds the Gallons Being Sold
AWWA M36 Manual and Water Audit Software
UNBILLED AUTHORIZED USE•Hydrant Flushing•Fire Use (Fighting, Training, Hydrant maintenance)•Auto-flushers•Construction usesNon-Revenue Water Components:APPARENT LOSSES•Data Handling Error•Customer Meter Inaccuracies•TheftREAL LOSSES•Water Main Breaks/Leaks•Service Line Leakage up to Customer Meter•Storage Tank Overflows
WY2021 WATER AUDIT
Historical Water AuditsVolume versus % of VolumeIDNR Submittal No. 1 - WY2021:92 MG NRW14.2% NRW0%5%10%15%20%25%01002003004005006007008002012 2013 2014 2015 2016 2017 2018 2019 2020 2021Non-Revenue Water %Water (MG)Volume From Own SourcesBilled, Metered Water UseNRW Volume (MG)NRW %
IDNR Submittal No. 1 -WY2021:92 MG NRW14.2% NRWUnbilled MeteredConsumptionUnbilled UnmeteredConsumptionUnauthorizedConsumptionCustomer MeterInaccuraciesSystematic DataHandling ErrorsReal LossesReal Losses78.6%ApparentLosses12.5%Unbilled Authorized Consumption8.9%Non-Revenue Water–Components byVolume
KEY NRWREDUCTION PLAN INITIATIVES
KEY NRWREDUCTION PLAN INITIATIVESAPPARENT LOSSES•Customer Meter ReplacementProgram (AMI Technology)-Continue•Master and Effluent Meter Testing and Calibrating, AnnuallyAdd exhibit/graph
KEY NRWREDUCTION PLAN INITIATIVESUNBILLED AUTHORIZED WATER USE•Review Billing Software and Replace/Update it if Necessary•Convert Unbilled Water Use to Billed Water Use•Improve the Tracking of Unbilled, Unmetered Water:•Fire Protection Districts Use •Flushing Hydrants•Construction Use
KEY NRW REDUCTION PLAN INITIATIVES:REAL LOSSES•Annual Leak Detection on 100% of Distribution System - ContinueAdd exhibit/graph
IDNR SUBMITTAL NO 2 (JANUARY 2023)IDNR SUBMITTAL NO 1 (APRIL 2022)Replace all 1950s water includinghigh water main break areas installed in the 1960s and 1970s by 2027Replace all pre-1970s water main including high main break locations
Water Main Replacement ComparisonsIDNR Submittal1(April 2022)2(Proposed February 2023)Replacement Length Replacement LengthYearfeet miles Cost feet miles Cost2023 2,250 0.4 $956,250 8,666 1.6 $3,683,0502024 3,796 0.7 $1,613,300 10,736 2.0 $4,562,8002025 2,032 0.4 $863,600 8,648 1.6 $3,675,4002026 2,786 0.5 $1,184,050 5,951 1.1 $2,529,17520272,453 0.5 $1,042,525 6,508 1.2 $2,765,900Total 13,317 2.5 $5,659,725 40,509 7.7 $17,216,325
KEY NRWREDUCTION PLAN INITIATIVESGENERAL PLAN ITEMS•Establish a Water Loss Team and Champion –Meet Quarterly•Complete Annual Water Audit•Monitor Impact of NRW Initiatives9Required by IDNR and Good PracticeAdd exhibit/graph
Non-Revenue Water Reduction Plan SummaryUnbilled Authorized Use6Review Billing Software and Replace/Update, if Necessary6Convert Unbilled Water Use to Billed Water Use6Improve the Tracking of Unbilled, Unmetered WaterApparent Losses6Customer Meter Replacement Program6Continue Annual Master & Effluent Meter Testing & CalibratingReal Losses6Annual Leak Detection on 100% of Distribution System6Increase Annual Water Main Replacement Program
Projected Implementation ScheduleReport to IDNRNRW < 10%Begin Replacing pre-1970’s Water Main and High Main Break AreasObtain Lake Michigan WaterCompletion of pre-1970’s and High Main Break Water Main ReplacementYEARIDNR Submittal 2022 2023 2024 2025 2026 2027 2028 2029IDNR Submittal No. 2 (February 2023) - AnticipatedOn-going O,M,&RCompletion of Improvements that will allow for NRW < 10% in WY2026
Next Steps•Potentially Approve Resolution in Support of Revised Application at 1/10/23 Council Meeting•Prepare Revised Application to IDNR and Submit by 2/14/23•Budget for Increased Water Main Replacement•Includes Contract B for 2023
Questions or Comments?
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2022-85
Mill Road Reconstruction
Public Works Committee – December 20, 2022
Majority
Approval
Consideration of Change Order No. 2 (Balancing)
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 2 (Balancing) for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville and D Construction, Inc. entered into an agreement for a contract value of
$1,957,829.43 for the above referenced project.
Questions Presented:
Should the City approve Change Order No. 2 (Balancing) which would decrease the contract amount by
$168,935.67.
Discussion:
Please see the attached summary spreadsheet.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 2 (Balancing).
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Behland, City Clerk
Date: December 20, 2022
Subject: Mill Road Reconstruction
CHANGE ORDER
Order No. 2 (BALANCING)
Date: December 20, 2022
Agreement Date: June 6, 2021
NAME OF PROJECT: Mill Road Reconstruction
OWNER: United City of Yorkville
CONTRACTOR: D Construction, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $1,957,829.43
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,957,829.43
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by:
$168,935.67
The new CONTRACT PRICE including this CHANGE ORDER will be: $1,780,073.71
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion for all work will be May 20, 2022
Justification
Pay Items 1-87: changes per as-built quantities measured in the field.
Approvals Required
Requested by: United City of Yorkville
Recommended by: Engineering Enterprises, I nc.
Accepted by: D Construction, Inc.
CHANGE ORDER NO. 2 (BALANCING)MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEQUANTITY COST QUANTITY COST1TREE REMOVAL (6 TO 15 UNITS DIAMETER) UNIT 4819.80$ 56.0 1,108.80$ 2TREE REMOVAL (OVER 15 UNITS DIAMETER) UNIT 8426.40$ 39.0 1,029.60$ 3EARTH EXCAVATIONCU YD 3,41219.00$ 518.0 9,842.00$ 4GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 5,1502.00$ 3,009.4 6,018.80$ 5RESTORATION SPECIALSQ YD 9,2004.70$ 1,539.0 7,233.30$ 6TOPSOIL FURNISH AND PLACE, 4" SQ YD 20,3063.00$ 5,324.0 15,972.00$ 7SEEDING, CLASS 2AACRE 41,330.00$ 1.1 1,463.00$ 8NITROGEN FERTILIZER NUTRIENT POUND 3782.20$ 99.0 217.80$ 9PHOSPHOROUS FERTILIZER NUTRIENT POUND 3782.20$ 99.0 217.80$ 10 POTASSIUM FERTILIZER NUTRIENTPOUND 3782.20$ 99.0 217.80$ 11MULCH, METHOD 3ACRE 42,662.00$ 1.1 2,928.20$ 12PERIMETER EROSION BARRIER FOOT 6103.30$ 10.0 33.00$ 13TEMPORARY DITCH CHECKS FOOT 64015.40$ 299.0 4,604.60$ 14INLET AND PIPE PROTECTION EACH 22154.00$ 22.0 3,388.00$ 15STONE RIPRAP, CLASS A3 SQ YD 3560.00$ 7.2 432.00$ 16AGGREGATE SUBGRADE IMPROVEMENT 12" SQ YD 20,59012.50$ 306.0 3,825.00$ 17SUBBASE GRANULAR MATERIAL, TYPE B 4" SQ YD 2023.00$ 7.0 161.00$ 18SUBBASE GRANULAR MATERIAL, TYPE B 6" SQ YD 2,0008.40$ 31.0 260.40$ 19SUBGRADE GRANULAR MATERIAL, TYPE B 8" SQ YD 5217.00$ 22.0 374.00$ 20SUBGRADE GRANULAR MATERIAL, TYPE B 10" SQ YD 14018.00$ 123.0 2,214.00$ 21AGGREGATE BASE COURSE, TYPE B 8" SQ YD 58712.00$ 179.0 2,148.00$ 22HOT- MIX ASPHALT BASE COURSE, 5" SQ YD20080 15.25$ -438.0 (6,679.50)$ 23BITUMINOUS MATERIALS (TACK COAT) POUND 13,5700.01$ 24HOT- MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 2,93057.00$ 180.0 10,260.00$ 25HOT- MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,84862.00$ 60.0 3,720.00$ 26PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 2070.00$ 7.0 490.00$ 27PORTLAND CEMENT CONCRETE SIDEWALKS 5 INCH SQ FT 1,0707.00$ 282.8 1,979.60$ 28DETECTABLE WARNINGS SQ FT 13225.00$ 14.0 350.00$ 29COMBINATION CURB AND GUTTER REMOVAL FOOT 2748.00$ 138.0 1,104.00$ 30SIDEWALK REMOVALSQ FT 1554.00$ 12.8 51.20$ 31CRACK ROUTING (PAVEMENT) FOOT 1,2581.10$ 64.0 70.40$ 32CRACK FILLINGPOUND 4205.50$ 21.0 115.50$ 33AGGREGATE SHOULDERS, TYPE B TON 13028.00$ 24.0 672.00$ 34AGGREGATE SHOULDERS, TYPE B 6" SQ YD 1,9409.00$ 1,620.0 14,580.00$ 35HOT - MIX ASPHALT SHOULDERS, 8" SQ YD 2,00027.20$ -20.0 (544.00)$ 36PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12" EACH 1800.00$ 37PRECAST REINFORCED CONCRETE FLARED END SECTIONS 15"EACH1900.00$ 38PRECAST REINFORCED CONCRETE FLARED END SECTIONS 18" EACH 11,000.00$ 39METAL FLARED END SECTIONS 12" EACH 4400.00$ 40PIPE CULVERTS, CLASS C, TYPE 1 12" FOOT 10059.00$ 41STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 12" FOOT 12257.00$ 108.0 6,156.00$ 42STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 15" FOOT 5100.00$ 2.0 200.00$ 43STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 18" FOOT 19569.00$ 12.0 828.00$ 44STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 12" FOOT 47969.00$ 18.0 1,242.00$ 45STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 15" FOOT 47969.00$ 28.0 1,932.00$ 46STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 18" FOOT 28969.00$ 8.0 552.00$ 47STORM SEWER REMOVAL 12" FOOT 32811.00$ 104.0 1,144.00$ DEDUCTIONSITEM NO.ITEMSUNITCONTRACT QUANTITYUNIT PRICEADDITIONS
CHANGE ORDER NO. 2 (BALANCING)MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEQUANTITY COST QUANTITY COSTDEDUCTIONSITEM NO.ITEMS UNITCONTRACT QUANTITYUNIT PRICEADDITIONS48STORM SEWER REMOVAL 15" FOOT 5615.00$ 49ADJUSTING WATER MAIN 8" FOOT 44200.00$ 20.0 4,000.00$ 50MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 4.02,850.00$ 51MANHOLES, TYPE A, 4'-DIAMETER, TYPE 8 GRATE EACH 5.02,800.00$ 1.0 2,800.00$ 52MANHOLES, TYPE 4, 4'-DIAMETER, TYPE 11 FRAME AND GRATE EACH 1.04,400.00$ 53MANHOLES, TYPE A, 5'-DIAMETER, TYPE 8 GRATE EACH 1.01,850.00$ 54INLET S, TYPE A, TYPE 8 GRATE EACH 10.01,900.00$ 1.0 1,900.00$ -$ 55INLETS, TYPE B, TYPE 8 GRATE EACH 1.02,000.00$ 56MANHOLES TO BE ADJUSTED ECAH 4.0650.00$ 1.0 650.00$ 57MANHOLES TO BE ADJUSTED WITH NEW TYPE 8 GRATE EACH 1.0900.00$ 58VALVE VAULTS TO BE ADJUSTED EACH 1.0650.00$ 1.0 650.00$ 59MANHOLES TO BE RECONSTRUCTED EACH 4.01,100.00$ 1.0 1,100.00$ 60MANHOLES TO BE RECONSTRUCTED WITH NEW TYPE 8 GRATE EACH 1.01,350.00$ 61REMOVING MANHOLESEACH 1.0900.00$ 62REMOVING CATCH BASINS EACH 1.0900.00$ 63COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 1258.024.00$ 24.0 576.00$ 64SIGN PANEL - TYPE 1SQ FT 46.027.00$ 23.4 631.80$ 65RELOCATE SIGN PANEL ASSEMBLY - TYPE A EACH 8.0190.00$ 66TELESCOPING STEEL SIGN SUPPORT FOOT 99.016.50$ 75.0 1,237.50$ 67THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 357.04.40$ 68THERMOPLASTIC PAVEMENT MARKING - LINE 4"' FOOT 23738.00.57$ 132.0 75.24$ 69THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1504.00.74$ 32.0 23.68$ 70THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 1140.01.60$ 124.0 198.40$ 71THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 149.04.20$ 7.0 29.40$ 72REMOVED EXISTING FLARED END SECTION EACH 1.0400.00$ 73BIKE PATH REMOVALSQ YD 124.010.00$ 9.0 90.00$ 74RELOCATE EXISTING MAILBOX EACH 2.0300.00$ 1.0 300.00$ 75EARTH EXCAVATION SPECIAL CU YD 12565.019.00$ 1,644.0 31,236.00$ 76POROUS GRANULAR EMBANKEMENT, SPECIAL CU YD 1700.060.00$ 190.5 11,430.00$ 77TOPSOIL EXCAVATIONCU YD 340.019.00$ 340.0 6,460.00$ 78TEMPORARY ACCESS (PRIVATE ENTRANCE) EACH 3.0300.00$ 79TEMPORARY ACCESS (COMMERCIAL ENTRANCE) EACH 1.0700.00$ 80CONNECTION TO EXISTING MANHOLE EACH 6.01,500.00$ 1.0 1,500.00$ 81TRAFFIC CONTROL AND PROTECTION, (SPECIAL) L SUM 1.025,000.00$ 0.0 -$ 82EXPLORATORY EXCAVATION EACH 2.01,500.00$ 83STABILIZED CONSTRUCTION ENTRANCE EACH 1.00.01$ 1.0 0.01$ 84HOT - MIX ASPHALT DRIVEWAY PAVEMENT, 3" SQ YD 52.025.00$ 6.0 150.00$ 85HOT- MIX ASPHALT DRIVEWAY PAVEMENT, 4" SQ YD 140.030.00$ 140.0 4,200.00$ 86RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.05,000.00$ 87ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 125000.01.00$ 109,521.1 109,521.14$ TOTAL ADDITIONS =55,867.90$ TOTAL DEDUCTIONS = (224,803.57)$ ORIGINAL CONTRACT PRICE: 1,957,829.43$ CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDER(S): 1,957,829.43$ *AMOUNT OF CURRENT CHANGE ORDER:(168,935.67)$ NEW CONTRACT PRICE: 1,788,893.76$