Public Works Committee Minutes 2022 10-18-22 APPROVED 12/20/22
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UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 18, 2022, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote
attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Joe Plocher
Alderman Ken Koch Alderman Jason Peterson (arr. 6:15pm)
Other City Officials
City Administrator Bart Olson Public Works Director Eric Dhuse
Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI, via Zoom
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Previous Meeting Minutes: July 19, 2022
The minutes were approved as presented.
New Business:
1. PW 2022-66 Water Reports for May – September 2022
Director Dhuse said these are the usual water reports and noted that well #4 was out of service for most of this
reporting period and was back in August. These reports will move to City Council for approval on the consent
agenda and will then be sent to the IEPA.
2. PW 2022-67 Capital Improvement Projects Update
Mr. Sanderson said much work has been done since the June report. Some of the projects include the Fox Hill
punchlist completion, East Main St. and Bristol Ridge Rd. Other details are contained in the report.
3. PW 2022-68 Quarterly Bond and Letter of Credit Reduction Summary
Brad Sanderson reported only one reduction in the last quarter which was in Grande Reserve.
4. PW 2022-69 Corneils Road Interceptor Sewer – Bid Award
This is the sewer project to extend to the Bright Farms. Funds will come from YBSD and Bright Farms based
on an ordinance which was passed. Eight bids were received with the low bid from Fischer Excavation in
Freeport. They are being recommended for the project, contingent on funds being received from the 2 entities as
well as easements being pursued. This moves forward to City Council on the regular agenda.
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5. PW 2022-70 Corneils Road Interceptor Sewer – Construction Engineering Agreement
Mr. Olson said EEI will manage the sewer construction with an estimated engineering fee of $256,813 covered
mostly by Bright Farms under their development agreement. The city will insure Bright Farms is aware of this
agreement, the bids and payment deadlines. This moves to the City Council regular agenda.
6. PW 2022-71 Williams Group – Riverfront Walk and Art Easement
The Economic Development Committee has reviewed this information which covers land from the riverfront to
the top of the hill and the length of the Williams' Group property and a small square at the NW corner of
Hydraulic and Rt. 47. This moves forward to the City Council consent agenda.
7. PW 2022-72 Single Axle Dump Truck Price Increase - Third
Mr. Dhuse said he was notified there was another increase on the dump truck on order. The increase was
$14,145 bringing the new price of the chassis to $128,445. He hopes for a September 2023 delivery. He said the
average wait time is 2 years and affects all dealers. This moves to the Council consent agenda.
8. PW 2022-73 Kendall Marketplace Residential – One Year Guarantee Release
Two years ago the Council accepted the public improvements for the single family portion of this development,
said Mr. Sanderson. The developer has completed punchlist items except for a portion of sidewalk. A new letter
of credit is being drafted and upon receipt, he is recommending release of the former letter of credit. The
Committee was OK with this and it moves forward to the consent agenda.
9. PW 2022-74 2022 Sanitary Sewer Lining – Bid Award
Bids were received and it is recommended to award the project to the low bidder, Hoerr Construction, from
Good field, IL. Mr. Sanderson said they were below estimate and work should be completed this calendar year.
10. PW 2022-75 2023 Road to Better Roads – Design Engineering Agreement
Mr. Olson said this is the design engineering component already approved by the City Council. In order to take
bids in the spring, the design must be done this fall. The cost of this agreement is $85,368 and this item moves
forward to the Council consent agenda with the Committee's OK.
11. PW 2022-76 Sale of Vehicles and Equipment
Mr. Dhuse said there are 2 vehicles to sell and he would like to use Auto Smart in Oswego which is similar to a
consignment business. He said Parks and others have used them with good success. He said both are old trucks
that have plows on them so a good price is expected. This moves to the Council consent agenda.
12. PW 2022-77 Meeting Schedule for 2023
The Committee approved this schedule.
13. PW 2022-78 Resolution Approving a Proposal from Gjovik Ford, Inc. to the United City of Yorkville,
Illinois and Kendall County for Vehicle Maintenance
Director Dhuse said this is a joint venture with the Police Department since they and Public Works use Gjovik
the most. This agreement will take Public Works through 2024 and it moves to the consent agenda.
Old Business: None
Additional Business:
Mr. Dhuse asked Committee members to provide him with addresses of any sidewalks needing repair.
There was no further business and the meeting adjourned at 6:18pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker