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Admin Committee Minutes 1995 11-14-95 J 1 UNITED CITY OF THE VILLAGE OF YORKVILLE f Committee Minutes - Administration Date of Meeting: Nov. 14, 1995 Location: 111 W. Fox Time Convened: 7:00 P.M. Time Adjourned: 10:4,0 P.M. Attendees: Tom Sowinski Jerry Lynch Richard Scheffrahn Jim Nanninga J.T. Johnson Jeff Spang Art Prochaska Dick Ellis Bill Detmer Cathy Jones Jack Magneson Tony Graff Scott Sleezer Eric Dhuse Bob Johnson Discussion: 1.) Health Insurance - Jack Magneson have been investigating other insurance companies for health care coverage. City currently uses Epic. Employees have alot of complaints with this company. They dispute every claim. Nothing is usual and customary. Doctors offices do not recognize this insurance company.. Magneson has found Blue Cross will accept the City. The coverage is very close to the same and would possible save the City approximately $26,500. The deductible amount will decrease from $1500 to $750. A prescription card would cost $10,500 per employee annually. The City has also discussed improving the vision and dental benefits. Increasing the coverage from $150 to $300. Utilizing both dental and vision would cost the City $23,500. The city would still save about $3000. Prochaska would like to see the coverage next to the current coverage with Epic. The employees would still be able to see the doctors they choose. Magneson will drop off a book for Nanninga to look at and pass around to get some feed back. 2.) Public Works Compensation Schedule - Stafford had wanted Sleezer and Dhuse to find out if neighboring towns paid their employees health insurance. Sleezer and Dhuse returned that yes all neighboring towns do pay the employees insurance. The idea is to get the Public Works department into a step increase program. MW1 stands for maintenance worker 1. This would be a new employee, laborer. MW2 stands for maintenance worker 2 and would be designated by Nanninga and J.T. This would be a skilled person showing leadership skills. Dhuse and Sleezer would like to see a step increase for the first three years with a good review. Spang was wondering what this would do to the budget. At first it would be harsh however, it will - Page 2 - level off. Prochaska would like to see this done. Dhuse and Sleezer need to come up with a job description. Bring description in correct form back to next Administration. 3.) Van Emmon Property - Dick Ellis told Rudy Horton that the City offered 25 feet. Mr. Horton would like to accept this offer. The City and Mr. Horton need to come up with a price. When the appraisal was done part of the land was appraised at $.90 a square ft. This was a buildable lot. The other part of the property is not a buildable lot and was appraised at $.30 a square ft. The appraisal for both parcels was $450. Spang was wondering who would cover the fees? The City should not incur any cost. Nanninga needs to speak with Dan and see if a new appraisal needs to be done. Find out the cost. Bring to COW on Thursday for discussion. 4.) YNB Loans - Met with YNB to combine $570,000 and $600,000 loan. Currently the City has only been paying the interest on the $570,000. - The $600,000 is a balloon loan, eight years with quarterly payments. By combining these two loans, the City will eliminate the large balloon payment at the end of to note and will be paying principal not just interest on the note. Nanninga said the budget allows us to do this. The interest rate is at 5.17 %. Bring to COW for a general consensus. 5.) Employee Assistant Program - This is a program offered through Mercy Center. It cost $25 per employee annually. This program offers counseling for anyone needing it. It is completely confidential. Prochaska would like Graff to check into how this would work with the current critical incidence. The total cost per year is $950. There is only a seven percent utilization rate. There are concerns that this program would not be utilized. Most people will not say they used the program. Prochaska would like to wait until next years budget. Perhaps Mercy would offer a trial peorid. 6.) Policy on Collecting Outstanding Bills - Nanninga is looking for direction on how this should be handled. When building in Yorkville the plans need to be reviewed by the City engineer or some one the City hires to do reviews for them. The City currently works with Pavia - Marting. The charges that incur for the reviews are the responsibility of the builder /contractor. Nanninga is questioning what should he do with the people that are not paying. Some of the bills are approaching 60 -90 days. Prochaska feels that there should be a policy that the builder /contractor signs off on so they know fully that they are going to be charged for the reviews. Nanninga will talk with Dan and find out the City can legally withhold the amount for the bill from the Letter of Credit. Nanninga is going to send registered letters to everybody with past due invoices requesting that these issues be resolved. 7.) Ordinance Registering Contractors - Bill Detmer is looking fora way to protect the citizens. By registering a contractor, you are ensuring that they are reputable contractors. A contractor will have to give a $10,000 bond and a copy /proof of insurance in the amount of v - Page 3 - $1,000,000. The City is not licenses them. Roofers and Plumbers are licensed by the State. The City would be charging $25 annually for the registration. This is to cover the administration fees. The contractor is responsible for the bond fee and every worker on the permit must be on the bond. If they change and the need to let the City know. If a contractor cannot get a bond then the City really does not want them working in our City. The citizens of the City would not need to register. Detmer would like to start this in January 1996. Bring to COW 8.) Tax Levy - Rate is one percent. The crossing guard will have to be paid more that $3316. The levy can be changed year to year. The Library has added seven new line items to the levy. The Library would like to be able to stand on its own. They feel that by showing all the line items that they are showing the full cost of running a Library. In past years this amount would go into the general fund and the city would give it to the Library. Bring to COW. 9.) City Owned Properties - Tabled.