Admin Committee Minutes 1995 11-14-95 J
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UNITED CITY OF THE VILLAGE OF YORKVILLE f
Committee Minutes - Administration
Date of Meeting: Nov. 14, 1995 Location: 111 W. Fox
Time Convened: 7:00 P.M. Time Adjourned: 10:4,0 P.M.
Attendees:
Tom Sowinski
Jerry Lynch
Richard Scheffrahn
Jim Nanninga
J.T. Johnson
Jeff Spang
Art Prochaska
Dick Ellis
Bill Detmer
Cathy Jones
Jack Magneson
Tony Graff
Scott Sleezer
Eric Dhuse
Bob Johnson
Discussion:
1.) Health Insurance - Jack Magneson have been investigating other
insurance companies for health care coverage. City currently uses
Epic. Employees have alot of complaints with this company. They
dispute every claim. Nothing is usual and customary. Doctors offices
do not recognize this insurance company.. Magneson has found Blue
Cross will accept the City. The coverage is very close to the same
and would possible save the City approximately $26,500. The
deductible amount will decrease from $1500 to $750. A prescription
card would cost $10,500 per employee annually. The City has also
discussed improving the vision and dental benefits. Increasing the
coverage from $150 to $300. Utilizing both dental and vision would
cost the City $23,500. The city would still save about $3000.
Prochaska would like to see the coverage next to the current
coverage with Epic. The employees would still be able to see the
doctors they choose. Magneson will drop off a book for Nanninga to
look at and pass around to get some feed back.
2.) Public Works Compensation Schedule - Stafford had wanted Sleezer
and Dhuse to find out if neighboring towns paid their employees
health insurance. Sleezer and Dhuse returned that yes all neighboring
towns do pay the employees insurance. The idea is to get the Public
Works department into a step increase program. MW1 stands for
maintenance worker 1. This would be a new employee, laborer.
MW2 stands for maintenance worker 2 and would be designated by
Nanninga and J.T. This would be a skilled person showing leadership
skills. Dhuse and Sleezer would like to see a step increase for the
first three years with a good review. Spang was wondering what this
would do to the budget. At first it would be harsh however, it will
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level off. Prochaska would like to see this done. Dhuse and Sleezer
need to come up with a job description. Bring description in correct
form back to next Administration.
3.) Van Emmon Property - Dick Ellis told Rudy Horton that the City
offered 25 feet. Mr. Horton would like to accept this offer. The City
and Mr. Horton need to come up with a price. When the appraisal
was done part of the land was appraised at $.90 a square ft. This
was a buildable lot. The other part of the property is not a buildable
lot and was appraised at $.30 a square ft. The appraisal for both
parcels was $450. Spang was wondering who would cover the fees?
The City should not incur any cost. Nanninga needs to speak with
Dan and see if a new appraisal needs to be done. Find out the cost.
Bring to COW on Thursday for discussion.
4.) YNB Loans - Met with YNB to combine $570,000 and $600,000 loan.
Currently the City has only been paying the interest on the $570,000. -
The $600,000 is a balloon loan, eight years with quarterly payments.
By combining these two loans, the City will eliminate the large balloon
payment at the end of to note and will be paying principal not just
interest on the note. Nanninga said the budget allows us to do this.
The interest rate is at 5.17 %. Bring to COW for a general consensus.
5.) Employee Assistant Program - This is a program offered through
Mercy Center. It cost $25 per employee annually. This program
offers counseling for anyone needing it. It is completely confidential.
Prochaska would like Graff to check into how this would work with
the current critical incidence. The total cost per year is $950. There
is only a seven percent utilization rate. There are concerns that this
program would not be utilized. Most people will not say they used
the program. Prochaska would like to wait until next years budget.
Perhaps Mercy would offer a trial peorid.
6.) Policy on Collecting Outstanding Bills - Nanninga is looking for
direction on how this should be handled. When building in Yorkville
the plans need to be reviewed by the City engineer or some one the
City hires to do reviews for them. The City currently works with
Pavia - Marting. The charges that incur for the reviews are the
responsibility of the builder /contractor. Nanninga is questioning what
should he do with the people that are not paying. Some of the bills
are approaching 60 -90 days. Prochaska feels that there should be a
policy that the builder /contractor signs off on so they know fully that
they are going to be charged for the reviews. Nanninga will talk with
Dan and find out the City can legally withhold the amount for the bill
from the Letter of Credit. Nanninga is going to send registered letters
to everybody with past due invoices requesting that these issues be
resolved.
7.) Ordinance Registering Contractors - Bill Detmer is looking fora way to
protect the citizens. By registering a contractor, you are ensuring that
they are reputable contractors. A contractor will have to give a
$10,000 bond and a copy /proof of insurance in the amount of
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$1,000,000. The City is not licenses them. Roofers and Plumbers
are licensed by the State. The City would be charging $25 annually
for the registration. This is to cover the administration fees. The
contractor is responsible for the bond fee and every worker on the
permit must be on the bond. If they change and the need
to let the City know. If a contractor cannot get a bond then the City
really does not want them working in our City. The citizens of the
City would not need to register. Detmer would like to start this in
January 1996. Bring to COW
8.) Tax Levy - Rate is one percent. The crossing guard will have to be
paid more that $3316. The levy can be changed year to year. The
Library has added seven new line items to the levy. The Library
would like to be able to stand on its own. They feel that by showing
all the line items that they are showing the full cost of running a
Library. In past years this amount would go into the general fund and
the city would give it to the Library. Bring to COW.
9.) City Owned Properties - Tabled.