Library Board Packet 2023 01-09-23Agenda
Yorkville Public Library
Board of Trustees Meeting
January 9, 2023, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Approval of Minutes
6. Correspondence
7. Public Comment
8. Friends of the Library Report
9. Staff Comment
10. Report of the Treasurer: Financial Statement
Payment of Bills
11. Report of the Library Director
12. City Council Liaison
13. Standing Committees: Policy Personnel
Physical Facilities Finance – meeting update
Community Relations
14. Unfinished Business: HVAC repairs update
15. New Business: Update on flooding in library
Director’s evaluation goal #2
• Research the establishment of a 501c3 for library
16. Executive Session: (if needed)
1.For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body, or against legal counsel for the public
body to determine its validity.
17. New Business (continued)
18. Adjournment
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Yorkville Public Library
Board of Trustees Meeting
Monday, December 12, 2022 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called
and a quorum was established.
Roll Call:
Tara Schumacher-yes, Sue Shimp-yes, Keri Pesola-yes, Jackie Milschewski-yes, Ryan Forristall-yes, Theron
Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes
Absent: Darren Crawford
Others Present:
Library Director Shelley Augustine, Friends of the Library Susan Neustrom
Recognition of Visitors:
Vice -President Garcia recognized the Director and guest.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: November 14, 2022
Ms. Garcia made a motion to approve the minutes as presented and Ms. Milschewski seconded.
Roll call: Shimp-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes. Carried 8-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Ms. Neustrom said the Friends meeting was held today along with a staff lunch. They discussed the mini-golf
event and used book sale which needs a chairman. A social was discussed for Friends of Library and it was
decided to hold it in April in conjunction with Library Week.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski said there was a bill for boiler glycol replacement for $4,000.
Payment of Bills
Ms. Milschewski moved to pay the bills as follows, seconded by Ms. Garcia.
$27,434.28 Accounts Payable
$37,753,89 Payroll
$65,188.17 Total
Roll call: Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes,
Shimp-yes. Carried 8-0
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Report of the Library Director:
Director Augustine reported the following:
1. Ms. Weiss held the Polar Express event.
2. Hosted a cookbook author on Zoom, part of Illinois Libraries Present.
3. Holding program about Carole King sponsored by Friends and Illinois Libraries Present.
4. 4-H Science Explorers will create DNA model.
5. 3-D printing resuming and is being spearheaded by a high school student.
6. Starting healthy cooking class with yoga instructor January 16.
7. Had Hix Brothers Ukulele program.
8. Ms. Augustine reached out to STAR Net team who sponsors eclipse events for public libraries. She
attended a Zoom meeting with Adler Planetarium regarding eclipses in 2023 and 2024. Possible
sponsorship with Parks and Rec?
9. Library had a Community Giving Tree and winter clothing accessories were collected for Food Pantry.
10. Hired new part time person for circulation, 2 people have resigned.
11. Staff holiday party to be held.
12. Mini golf meetings to be held, all holes are assigned and sponsored. Tickets have gone on sale.
13. Received $200 anonymous donation for children's department
14. Director noted programs for November nearly doubled from 2021 to 2022. Attendance is up 98%.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Repairs Update
Facilities Manager Steve Raasch did a recap report which Ms. Augustine shared with the Board. A glycol refresh
was done, all glycol removed and 165 new gallons were added. A chiller investigation was done to determine if
there was a leak, but none was found initially. One was found later and was repaired. There is a rewiring issue
with the boiler and is being repaired, but should not be charged to the library. Based on a report from Ted
Milschewski and Trico, replacement of the chiller is not needed next year, but possibly in 2025/2026. Mr.
Raasch recommends an engineering work study and that it be included in the budget planning for next year. The
natural gas usage is still being tracked and there is a 52% decrease.
New Business
Set Finance Committee Meeting Date for FY24 Budget Planning
A meeting was set for January 4, 2023 at 6pm.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:20pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
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DATE: 12/19/22 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:32:39 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900127 FNBO FIRST NATIONAL BANK OMAHA 12/25/22122522-A.HERNANDEZ 11/30/22 01 MENARDS#102722-GRIPPER, TAPE 79-790-56-00-5640 22.7302 MENARDS#110222-CONCRETE 79-790-56-00-5640 92.8603 FORMING, COVER, HEAVY DUTY ** COMMENT **04 FRAMES ** COMMENT **INVOICE TOTAL: 115.59 *122522-A.SIMMONS 11/30/22 01 CORRO-TECH-CHLORINE 52-520-54-00-5444 343.0002 ADS-NOV 2022-JAN 2023 ALARM 24-216-54-00-5446 233.7003 MONITORING AT 102 E VAN EMMON ** COMMENT **04 ADS-NOV 2022-JAN 2023 ALARM 24-216-54-00-5446 183.0305 MONITORING AT 651 PRAIRIE ** COMMENT **06 POINTE DR ** COMMENT **07 ADS-ADJUSTED TAMPER AND 24-216-54-00-5446 102.0008 CLEARED SYSTEM AT 651 PRAIRIE ** COMMENT **09 POINTE DR ** COMMENT **10 ADANNUAL ALARM MONITORING AT 82-820-54-00-5462 1,457.2911 902 GAME FARM RD ** COMMENT **12 VERIZON-OCT 2022 IN CAR UNITS 01-210-54-00-5440 612.1713 COMCAST-10/20-11/19 INTERNET 24-216-54-00-5440 289.5814 AT 651 PRAIRIE POINTE DR ** COMMENT **INVOICE TOTAL: 3,220.77 *122522-B.BEHRENS 11/30/22 01 MENARDS#111622-RODS, GRINGING 01-410-56-00-5620 18.7702 POINT ** COMMENT **03 NAPA#327807-BULBS 01-410-56-00-5628 15.28INVOICE TOTAL: 34.05 *122522-B.OLSON 11/30/22 01 ILCMA-NOV. LUNCH EVENT 01-110-54-00-5412 65.0002 AMERICAN AIRLINES-WASHINGTON 01-110-54-00-5415 383.2103 DC TRANSPORT FOR AGENCY ** COMMENT **04 DISCUSSIONS ** COMMENT **05 ZOOM-OCT 23-11/22 USER FEES 01-110-54-00-5462 209.96INVOICE TOTAL: 658.17 *122522-B.PFIZENMAIER 11/30/22 01 MENARDS#103022-MOTOR OIL, 01-210-56-00-5620 44.9502 HEADLIGHT BULB ** COMMENT **03 FITNESS FACTORY-KETTLEBELLS 01-000-24-00-2420 962.0004 MENARDS#111622-HEADLIGHT BULBS 01-210-56-00-5620 16.99INVOICE TOTAL: 1,023.94 *122522-B.VALLES 11/30/22 01 MENARDS#111722-HEAT GUN 01-410-56-00-5630 46.0002 MENARDS#112222-CLMP, SOAP 01-410-56-00-5620 11.4703 NAPA#327828-FUSES 01-410-56-00-5628 21.9604 GJOVIKS#423506-INSTALL RUNNING 01-410-54-00-5490 674.6705 BOARDS ** COMMENT **5
DATE: 12/19/22 UNITED CITY OF YORKVILLE PAGE: 2TIME: 12:32:39 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900127 FNBO FIRST NATIONAL BANK OMAHA 12/25/22122522-B.VALLES 11/30/22 06 GJOVIKS#423507-INSTALL RUNNING 01-410-54-00-5490 674.6707 BOARDS ** COMMENT **INVOICE TOTAL: 1,428.77 *122522-D.BROWN 11/30/22 01 GRAINGER-LABEL TAPE CARTRIDGE 51-510-56-00-5620 24.0702 GRAINGER-HARD HAT RETURNED 51-510-56-00-5600 -160.9903 GJOVIK#432084-INSTALL RUNNING 51-510-54-00-5490 672.9904 BOARDS ** COMMENT **05 GJOVIK#423082-INSTALL RUNNING 51-510-54-00-5490 672.9906 BOARDS ** COMMENT **07 MENARDS#112322-BAND SAW 51-510-56-00-5630 161.3508 BLADES, NIPPLES, BAND SAW ** COMMENT **09 MENARDS#112322-RETURNED BAND 51-510-56-00-5630 -148.9610 SAW & BLADES ** COMMENT **11 MENARDS#112222-PVS UNION, 51-510-56-00-5638 74.2812 RISERS, ELBOWS, BLADES ** COMMENT **INVOICE TOTAL: 1,295.73 *122522-D.DEBORD 11/30/22 01 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 14.99INVOICE TOTAL: 14.99 *122522-D.HENNE 11/30/22 01 MENARDS#111622-DOOR KNOB 24-216-56-00-5656 17.9702 MENARDS#112322-WIRE,HOLE STRAP 23-230-56-00-5642 112.5603 MENARDS#111522-NUTS,BOLTS, 01-410-56-00-5620 29.9904 WASHERS ** COMMENT **05 ACE#542367-FUSE 01-410-56-00-5628 5.98INVOICE TOTAL: 166.50 *122522-D.SMITH 11/30/22 01 HOME DEPO-SOCKETS 79-790-56-00-5630 17.2802 MENARDS#110422-SOCKET TRAYS 79-790-56-00-5630 39.9603 MENARDS#110822-DROP CLOTHS 79-790-56-00-5620 11.9704 MENARDS#112222-NUTS, BOLTS 79-790-56-00-5640 25.6505 MENARDS#112322-BULBS, STAKE 79-790-56-00-5640 92.8706 FLAGS, ANTIFREEZE ** COMMENT **07 MASTER HALCO#231298737-POSTS, 79-790-56-00-5646 5,500.00INVOICE TOTAL: 5,687.73 *122522-E.DHUSE 11/30/22 01 STANDARD-BROOMBADGER RENTAL 01-410-54-00-5485 4,950.0002 SAFETY GEAR-JACKETS 01-410-56-00-5600 260.7903 AMAZON-SAFETY GEAR 01-410-56-00-5620 365.6004 AMAZON-SAFETY GEAR 51-510-56-00-5620 365.6005 AMAZON-SAFETY GEAR 52-520-56-00-5620 365.6006 AMAZON-SAFETY GEAR RETURNED 52-520-56-00-5620 -281.9307 AMAZON-SAFETY GEAR RETURNED 51-510-56-00-5620 -281.9308 AMAZON-SAFETY GEAR RETURNED 52-520-56-00-5620 -281.926
DATE: 12/19/22 UNITED CITY OF YORKVILLE PAGE: 5TIME: 12:32:39 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECKINVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900127 FNBO FIRST NATIONAL BANK OMAHA 12/25/22122522-J.WEISS 11/30/22 01 EVENTBRITE-REGISTRATION FOR 82-820-54-00-5412 17.5502 ANNUAL MULTI-LIBRARY STAFF DAY ** COMMENT **INVOICE TOTAL: 17.55 *122522-K.BALOG 11/30/22 01 COMCAST-10/15-11/14 INTERNET 01-640-54-00-5449 1,164.4302 SHRED IT-OCT 2022 SHREDDING 01-210-54-00-5462 242.9603 COMCAST-11/08-11/07 CABLE 01-210-54-00-5440 21.0604 ACCURINT-SEPT 2022 SEARCHES 01-210-54-00-5462 150.00INVOICE TOTAL: 1,578.45 *122522-K.BARKSDALE 11/30/22 01 AMAZON-KEURIG COFFEE MAKER, 01-220-56-00-5620 128.4502 KCUPS ** COMMENT **INVOICE TOTAL: 128.45 *122522-K.GREGORY 11/30/22 01 MENARDS#111422-MERRY & BRIGHT 79-795-56-00-5606 25.0002 GIFT CARD ** COMMENT **INVOICE TOTAL: 25.00 *122522-K.JONES 11/30/22 01 AMAZON-COPY PAPER 01-110-56-00-5610 51.9902 WAREHOUSE-PAPER TOWEL 01-110-56-00-5610 32.1603 AMAZON-EXPANDABLE ENVELOPES 01-120-56-00-5610 8.9904 AMAZON-COPY PAPER, TAPE 01-110-56-00-5610 164.4805 AMAZON-TEASPOONS 01-110-56-00-5610 29.9906 AMAZON-FORKS 01-110-56-00-5610 27.39INVOICE TOTAL: 315.00 *122522-M.CARYLE 11/30/22 01 PSI-UNMANNED AIRCRAFT EXAM 01-210-54-00-5412 175.0002 REGISTRATION-SHEPHERD ** COMMENT **03 PSI-UNMANNED AIRCRAFT EXAM 01-210-54-00-5412 175.0004 REGISTRATION-KETCHMARK ** COMMENT **05 PSI-UNMANNED AIRCRAFT EXAM 01-210-54-00-5412 175.0006 REGISTRATION-CARLYLE ** COMMENT **07 O'HERRON-SERVICE UNIFORM 01-210-56-00-5600 634.2408 COMMERCIAL TIRE-6 TIRES 01-210-54-00-5495 846.5409 GALLS-HAIX BOOTS 01-210-56-00-5620 150.6710 GALLS-TOURNIQUETS, BANDAGES, 01-210-56-00-5620 1,038.2811 EARPHONES, AUDIO TUBE WITH ** COMMENT **12 PLUGGLOVES ** COMMENT **13 GJOVIK#421690-ALIGNMENT 01-210-54-00-5495 104.9914 GJOVIK#421691-REPLACE TIRES 01-210-54-00-5495 163.7915 GJOVIK#421985-OIL CHANGE 01-210-54-00-5495 69.1216 GJOVIK#421758-OIL CHANGE 01-210-54-00-5495 69.1217 GJOVIK#422026-REPLACE BATTERY 01-210-54-00-5495 249.9518 GJOVIK#422224-REPLACED PURGE 01-210-54-00-5495 1,060.7119 VALVE, REPLACE 4 TIRES ** COMMENT **7
DATE: 12/19/22UNITED CITY OF YORKVILLEPAGE: 10TIME: 12:32:39MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900127 FNBO FIRST NATIONAL BANK OMAHA 12/25/22122522-R.WOOLSEY 11/30/22 81 AMPERAGE#1346072-LAMPS,BALLAST 24-216-56-00-5656165.6082 AMPERAGE#1344534-CORN COB LED23-230-56-00-5642166.6583 AMPERAGE#1347830-BALLAST KIT23-230-56-00-564296.6084 AMPERAGE#1347446-UTILCO LOCKS 23-230-56-00-5642594.2385 AMPERAGE#1347601-BALLAST KIT 23-230-56-00-564258.4086 MINER#339900-DEC 2022 MANAGED 01-410-54-00-5462366.8587 SERVICES RADIO** COMMENT **88 MINER#339900-DEC 2022 MANAGED 51-510-54-00-5462430.6589 SERVICES RADIO** COMMENT **90 MINER#339900-DEC 2022 MANAGED 52-520-54-00-5462287.1091 SERVICES RADIO** COMMENT **92 MINER#339900-DEC 2022 MANAGED 79-790-54-00-5462510.4093 SERVICES RADIO** COMMENT **INVOICE TOTAL:20,103.71 *122522-S.AUGUSTINE 11/30/22 01 LIBERTY MUTUAL-BOND RENEWAL 82-820-54-00-5462652.0002 QUILL-LABELS82-820-56-00-56105.6403 QUILL-POLYETHYLENE82-820-56-00-562153.0604 STARBUCKS-GIFTCARDS82-820-56-00-567620.0005 AMAZON-PUZZEL RETURN CREDIT 82-000-24-00-2480-21.9906 MENARDS-SLIDERS, CARDS82-820-56-00-561023.4807 QUILL-NAME BADGES, DESK PADS, 82-820-56-00-5610223.7308 COPY PAPER** COMMENT **09 QUILL-GARBAGE BAGS, WINDEX82-820-56-00-5621285.8210 TRIBUNE-SUBSCRIPTION THROUGH 82-820-54-00-5460235.4211 01/29/23** COMMENT **12 AMAZON-ENVELOPES82-820-56-00-561023.0613 AMAZON-CRAFT SUPPLIES82-000-24-00-2480125.97INVOICE TOTAL:1,626.19 *122522-S.IWANSKI 11/30/22 01 YORKVILLE POST-POSTAGE82-820-54-00-545223.7002 EVENTBRITE-REGISTRATION FOR 82-820-54-00-541217.5503 ANNUAL MULTI-LIBRARY STAFF DAY ** COMMENT **INVOICE TOTAL:41.25 *122522-S.RASCH11/30/22 01 HOME DEPO-STORAGE SHELVING24-216-60-00-60303,204.8802 HOME DEPO-STORAGE SHELVING24-216-60-00-60306,468.9703 AMAZON-FILTERS24-216-54-00-5446306.1004 HOME DEPO-10 MICROWAVES, 824-216-60-00-60309,943.9505 REFRIGERATORS, 1 DISHWASHER** COMMENT **INVOICE TOTAL:19,923.90 *122522-S.REDMON 11/30/22 01 AMAZON-FIRST AID SUPPLIES79-795-56-00-5620164.2902 AMAZON-FIRST AID SUPPLIES79-795-56-00-5620340.8403 SMITHEREEN-OCT 2022 PC SERVICE 79-795-54-00-549574.00Total for all Highlighted Library Invoices: $3,157.278
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 01/04/23UNITED CITY OF YORKVILLETIME: 08:51:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105248 BAKTAY BAKER & TAYLOR203716940712/05/22 01 BOOKS84-840-56-00-5686406.27INVOICE TOTAL:406.27 *203717690312/05/22 01 BOOKS84-840-56-00-5686722.03INVOICE TOTAL:722.03 *203717969312/05/22 01 BOOKS84-840-56-00-5686338.18INVOICE TOTAL:338.18 *203718797412/06/22 01 BOOKS84-840-56-00-5686265.07INVOICE TOTAL:265.07 *203720016612/14/22 01 BOOKS84-840-56-00-5686492.19INVOICE TOTAL:492.19 *CHECK TOTAL:2,223.74105249 DELAGE DLL FINANCIAL SERVICES INC7851738912/19/22 01 FEB 2023 COPIER LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105250 ELMUSA ELM USA INC5485712/21/22 01 ECO PRO DISC REPAIR SYSTEM 82-820-56-00-56201,382.95INVOICE TOTAL:1,382.95 *CHECK TOTAL:1,382.95105251 IMPERIAL IMPERIAL SERVICE SYSTEMS, INC15831312/08/22 01 DEC 2022 CLEANING SERVICES 82-820-54-00-54625,177.00INVOICE TOTAL:5,177.00 *CHECK TOTAL:5,177.009
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 01/04/23UNITED CITY OF YORKVILLETIME: 08:51:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105252 LLWCONSU LLOYD WARBER1053812/06/22 01 NOV 2022 ONSITE IT SUPPORT 82-820-54-00-5462540.00INVOICE TOTAL:540.00 *1054212/31/22 01 DEC 2022 ONSITE IT SUPPORT 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *CHECK TOTAL:1,260.00105253 METRONET METRO FIBERNET LLC1651373-01012301/01/23 01 JAN 2023 INTERNET82-820-54-00-5440124.97INVOICE TOTAL:124.97 *CHECK TOTAL:124.97105254 MIDWTAPE MIDWEST TAPE50304691012/03/22 01 DVDS84-840-56-00-568568.97INVOICE TOTAL:68.97 *50306705712/08/22 01 DVDS84-840-56-00-568551.23INVOICE TOTAL:51.23 *50315083512/27/22 01 AUDIO BOOKS84-840-56-00-5683299.95INVOICE TOTAL:299.95 *CHECK TOTAL:420.15105255 NICOR NICOR GAS91-85-68-4012 8-1122 12/05/22 01 11/01-12/02 902 GAME FARM RD 82-820-54-00-54801,798.27INVOICE TOTAL:1,798.27 *CHECK TOTAL:1,798.2710
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 01/04/23UNITED CITY OF YORKVILLETIME: 08:51:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105256 PRAIRCAT PRAIRIECAT829501/03/23 01 01/01-03/31 PARTICIPATION FEES 82-820-54-00-54684,354.50INVOICE TOTAL:4,354.50 *CHECK TOTAL:4,354.50105257 PROQUEST PROQUEST INFORMATION7074991501/01/23 01 ANCESTRY LIBRARY RENEWAL82-820-54-00-54601,441.30INVOICE TOTAL:1,441.30 *CHECK TOTAL:1,441.30105258 RAILS RAILS1028601/03/23 01 EREAD MEMBERSHIP FEE RENEWAL 82-820-54-00-5468391.50INVOICE TOTAL:391.50 *CHECK TOTAL:391.50105259 TCGTCG SOLUTIONS, INC22-013008/01/22 01 HOSTED VOIP ACCESS-AUG 2022 82-820-54-00-5440415.00INVOICE TOTAL:415.00 *22-015609/01/22 01 HOSTED VOIP ACCESS-SEPT 2022 82-820-54-00-5440415.00INVOICE TOTAL:415.00 *22-015710/01/22 01 HOSTED VOIP ACCESS-AUG 2022 82-820-54-00-5440415.00INVOICE TOTAL:415.00 *22-029612/01/22 01 HOSTED VOIP ACCESS-DEC 2022 82-820-54-00-5440445.00INVOICE TOTAL:445.00 *CHECK TOTAL:1,690.0011
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 01/04/23UNITED CITY OF YORKVILLETIME: 08:51:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 01/09/23CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105260 TODAYS TODAY'S BUSINESS SOLUTIONS INC1414212/09/22 01 TOWER MAINTENANCE AGREEMENT 82-820-54-00-5462325.00INVOICE TOTAL:325.00 *CHECK TOTAL:325.00105261 YOUNGM MARLYS J. YOUNG121222-LIB12/28/22 01 12/12/22 LIB MEETING MINUTES 82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:20,859.3812
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION17,438.34 - 17,438.34 1,552.02 863.45 19,853.81 FINANCE11,949.81 - 11,949.81 1,063.52 633.63 13,646.96 POLICE132,238.22 9,864.46 142,102.68 558.15 10,238.25 152,899.08 COMMUNITY DEV.27,902.22 - 27,902.22 2,523.35 2,096.98 32,522.55 STREETS22,203.84 580.69 22,784.53 2,036.73 1,682.14 26,503.40 BUILDING & GROUNDS2,328.71 87.33 2,416.04 228.38 196.30 2,840.72 WATER17,092.99 429.11 17,522.10 1,559.47 1,271.15 20,352.72 SEWER7,336.08 69.62 7,405.70 659.11 538.82 8,603.63 PARKS28,719.84 - 28,719.84 2,531.32 2,150.30 33,401.46 RECREATION21,558.71 - 21,558.71 1,685.39 1,611.91 24,856.01 LIBRARY15,857.86 - 15,857.86 995.56 1,163.76 18,017.18 TOTALS304,626.62$ 11,031.21$ 315,657.83$ 15,393.00$ 22,446.69$ 353,497.52$ TOTAL PAYROLL353,497.52$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 9, 202213
REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION18,466.11 - 18,466.11 1,643.48 893.87 21,003.46 FINANCE12,116.45 - 12,116.45 1,078.36 534.29 13,729.10 POLICE127,379.02 4,002.53 131,381.55 558.15 9,389.13 141,328.83 COMMUNITY DEV.27,902.22 - 27,902.22 2,483.30 1,831.61 32,217.13 STREETS22,228.90 220.74 22,449.64 1,998.03 1,648.50 26,096.17 BUILDING & GROUNDS2,328.71 130.99 2,459.70 218.91 188.17 2,866.78 WATER17,093.00 380.78 17,473.78 1,555.15 1,267.83 20,296.76 SEWER7,336.11 25.47 7,361.58 655.18 535.44 8,552.20 PARKS28,831.78 28,831.78 2,543.24 2,139.73 33,514.75 RECREATION22,800.22 - 22,800.22 1,733.22 1,695.39 26,228.83 LIBRARY16,460.25 - 16,460.25 995.56 1,209.83 18,665.64 TOTALS307,751.11$ 4,760.51$ 312,511.62$ 15,462.58$ 21,701.63$ 349,675.83$ TOTAL PAYROLL349,675.83$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYDecember 22, 202214
Library CC Check Register (Pages 1 ‐ 4)12/25/2022 $3,157.27
Library Check Register (Pages 5 ‐ 8)01/09/2023 20,859.38
IPRF ‐ Jan 2023 Work Comp Ins 12/13/2022 1,025.64
Delage ‐ Jan 2023 Copier Lease 12/13/2022 185.00
Illinois State Police‐Fingerprinting 12/13/2022 28.25
First Non‐Profit‐2022 4th Qtr Unemployement Ins 12/21/2022 295.18
Illinois State Police‐Fingerprinting 12/21/2022 28.25
TOTAL BILLS PAID: $25,578.97
DATE
Bi‐weekly (Page 9)12/09/2022 $18,017.18
Bi‐weekly (Page 10)12/22/2022 18,665.64
TOTAL PAYROLL:$36,682.82
TOTAL DISBURSEMENTS:$62,261.79
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, January 9, 2023
ACCOUNTS PAYABLE
15
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DATE: 01/03/2023 UNITED CITY OF YORKVILLE PAGE: 1TIME: 15:30:19 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 08PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2022 BEGINNING BALANCE 55,275.84AP-220525MB 05/24/2022 21 METERNALLY.COM-DVD & FIRST NATIONAL BANK 900118 052522-G,HIX-B 65.45GJ-220531LB 06/02/2022 05 May 2022 Deposits 93.00_________________________________TOTAL PERIOD 01 ACTIVITY 65.45 93.0002 AP-220613B 06/06/2022 01 BOOKS BAKER & TAYLOR 105168 2036714384 1,083.0406/06/2022 02 BOOKS BAKER & TAYLOR 105168 2036721767 378.7206/06/2022 03 BOOKS BAKER & TAYLOR 105168 2036735616 720.23AP-220625MB 06/15/2022 157 HOME DEPO-PLANTER FLOWERS FIRST NATIONAL BANK 900120 062522-D.DEBORD-B 131.2006/15/2022 158 AMAZON-FIRE TABLET FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 99.9906/15/2022 159 AMAZON-BOOKS FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.9006/15/2022 160 AMAZON-BOOK FIRST NATIONAL BANK 900120 062522-S.AUGUSTINE-B 18.95_________________________________TOTAL PERIOD 02 ACTIVITY 2,451.03 0.0003 AP-220725MB 07/19/2022 243 NCG-SUMMER READING CLUB PRIZE FIRST NATIONAL BANK 900122 072522-G.HIX-B 60.0007/19/2022 244 GRACE-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 30.9707/19/2022 245 FOXY'S-SUMMER READING CLUB FIRST NATIONAL BANK 900122 072522-G.HIX-B 20.0007/19/2022 246 GROUND EFFECTS-PEBBLES FIRST NATIONAL BANK 900122 072522-J.WEISS-B 6.93GJ-220731LB 08/01/2022 05 July 2022 Deposits 300.00_________________________________TOTAL PERIOD 03 ACTIVITY 117.90 300.0004 AP-220825M 08/22/2022 202 AMAZON-BOOKS FIRST NATIONAL BANK 900123 082522-D.DEBORD 78.6308/22/2022 203 GUMROAD-BOOKS FIRST NATIONAL BANK 900123 082522-J.WEISS 24.0008/22/2022 204 TARGET-CANDY, WATER,GIFT CARDS FIRST NATIONAL BANK 900123 082522-J.WEISS 90.0908/22/2022 205 TARGET-FRIENDS OF HARRY POTTER FIRST NATIONAL BANK 900123 082522-J.WEISS 123.8608/22/2022 206 JEWEL-POPCORN, BOWLS FIRST NATIONAL BANK 900123 082522-M.CURTIS 13.8508/22/2022 207 AMAZON-RAFFLE TICKETS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 15.5408/22/2022 208 AMAZON-CHOCOLATE BALLS FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 33.9608/22/2022 209 AMAZON-CONTACT LENS SOLUTION, FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 225.6308/22/2022 210 AMAZON-CANDY FIRST NATIONAL BANK 900123 082522-S.AUGUSTINE 120.68GJ-220831LB 09/01/2022 05 August 2022 Deposits 400.00_________________________________TOTAL PERIOD 04 ACTIVITY 726.24 400.0005 AP-220912 09/06/2022 01 BOOKS BAKER & TAYLOR 105202 2036897861 636.81AP-220925M 09/22/2022 291 DOLLAR TREE-SUPPLIES FOR HARRY FIRST NATIONAL BANK 900124 092522-J.WEISS 43.7509/22/2022 292 AMAZON-TABLE COVERS FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 80.8609/22/2022 293 AMAZON-TABLE COVER REFUND FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 32.9909/22/2022 294 MENARDS#49899-PLANTS, SOIL FIRST NATIONAL BANK 900124 092522-S.AUGUSTINE 22.11GJ-220930LB 10/04/2022 05 Sept 2022 Deposits 100.00_________________________________TOTAL PERIOD 05 ACTIVITY 783.53 132.9906 AP-221025M 10/18/2022 373 MENARDS#44442-MULCH FIRST NATIONAL BANK 900125 102522-D.DEBORD 26.5210/18/2022 374 MENARDS#44444-MULCH, GRAVEL FIRST NATIONAL BANK 900125 102522-D.DEBORD 24.9010/18/2022 375 MENARDS#092222-FALL DECOR FIRST NATIONAL BANK 900125 102522-D.DEBORD 92.3710/18/2022 376 DOLLAR TREE-FRENDS FIRST NATIONAL BANK 900125 102522-J.WEISS 23.7510/18/2022 377 AMAZON-BOOKS FIRST NATIONAL BANK 900125 102522-M.CURTIS 97.3210/18/2022 378 BRICKS R US-2 CONCRETE BRICKS FIRST NATIONAL BANK 900125 102522-S.AUGUSTINE 65.37GJ-221031LB 11/02/2022 05 Oct 2022 Deposits 471.50_________________________________TOTAL PERIOD 06 ACTIVITY 330.23 471.5017
DATE: 01/03/2023 UNITED CITY OF YORKVILLE PAGE: 2TIME: 15:30:19 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2023ACTIVITY THROUGH FISCAL PERIOD 08PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________07 AP-221125M 11/18/2022 418 TARGET-SNACKS, C&R SKETCH FIRST NATIONAL BANK 900126 112522-J.WEISS 32.9611/18/2022 419 MENARDS#102122-STONES, CANDY FIRST NATIONAL BANK 900126 112522-J.WEISS 88.4711/18/2022 420 MENARDS#102122-FABRIC, STONES FIRST NATIONAL BANK 900126 112522-J.WEISS 52.6611/18/2022 421 DOLLAR TREE-FRIENDS FIRST NATIONAL BANK 900126 112522-J.WEISS 31.2511/18/2022 422 BOOK PAGE-ANNUAL RENEWAL FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 411.5011/18/2022 423 AMAZON-PUZZELS, PAINTER'S FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 94.5611/18/2022 424 AMAZON-BOOKS FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 45.9811/18/2022 425 AMAZON-BOOK FIRST NATIONAL BANK 900126 112522-S.AUGUSTINE 14.49GJ-221130LB 12/01/2022 05 Nov 2022 Deposits 750.00_________________________________TOTAL PERIOD 07 ACTIVITY 771.87 750.0008 AP-221212 12/06/2022 01 SEPT 2022-JUN 2023 ILLINOIS RAILS 105243 10147 750.00AP-221225M 12/19/2022 359 AMAZON-PUZZEL RETURN CREDIT FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE 21.9912/19/2022 360 AMAZON-CRAFT SUPPLIES FIRST NATIONAL BANK 900127 122522-S.AUGUSTINE 125.97GJ-221231LB 01/03/2023 04 Dec 2022 Deposits 1,900.00_________________________________TOTAL PERIOD 08 ACTIVITY 875.97 1,921.99TOTAL ACCOUNT ACTIVITY 6,122.22 4,069.48ENDING BALANCE 53,223.10GRAND TOTAL 0.00 53,223.10TOTAL DIFFERENCE 0.00 53,223.1018
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 September-22 October-22 November-22 December-22Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES 44,628 377,451 15,406 27,464 341,193 7,663 6,708 - 820,513 822,463 99.76%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE45,978 388,869 15,872 28,295 351,515 7,894 6,911 - 845,334 844,771 100.07%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX3,996 - 2,877 328 - 3,875 - 1,269 12,344 8,000 154.30%82-000-41-00-4160 FEDERAL GRANTS870 - 840 - - - 746 - 2,456 - 0.00%82-000-41-00-4170 STATE GRANTS- - - 31,761 - - - - 31,761 21,151 150.16%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES1,156 38 89 315 67 199 49 99 2,011 1,000 201.11%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS2,212 730 569 2,987 628 2,519 206 - 9,852 8,500 115.90%82-000-44-00-4422 COPY FEES299 168 210 382 121 163 - 438 1,781 3,000 59.38%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS238 326 447 602 2,130 1,832 1,019 1,140 7,732 1,000 773.24%Miscellaneous82-000-48-00-4820 RENTAL INCOME- - - - - - 75 - 75 500 15.00%82-000-48-00-4850 MISCELLANEOUS INCOME306 1,020 200 106 187 191 183 280 2,474 2,750 89.97%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL7,245 2,022 2,022 2,022 2,303 2,022 928 1,321 19,886 23,638 84.13%TOTAL REVENUES: LIBRARY 106,928 770,624 38,532 94,263 698,144 26,358 16,825 4,547 1,756,221 1,736,773 101.12%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES21,923 23,457 22,760 22,372 33,558 22,372 22,372 22,372 191,187 291,111 65.67%82-820-50-00-5015 PART-TIME SALARIES14,775 14,339 14,679 16,333 21,981 11,751 10,941 9,946 114,745 213,000 53.87%Benefits82-820-52-00-5212RETIREMENT PLAN CONTRIBUTION1,951 2,098 2,026 1,991 2,987 1,991 1,991 1,991 17,026 26,240 64.88%82-820-52-00-5214 FICA CONTRIBUTION 2,722 2,806 2,777 2,862 4,150 2,512 2,450 2,374 22,652 37,585 60.27%82-820-52-00-5216 GROUP HEALTH INSURANCE 15,608 7,030 4,943 12,073 9,612 8,218 7,764 (1,432) 63,815 102,663 62.16%82-820-52-00-5222 GROUP LIFE INSURANCE 47 47 47 30 69 49 49 49 388 586 66.19%82-820-52-00-5223 DENTAL INSURANCE 624 595 412 930 646 646 646 - 4,498 7,135 63.04%82-820-52-00-5224 VISION INSURANCE 85 85 85 58 131 91 91 91 718 1,051 68.29%82-820-52-00-5230 UNEMPLOYMENT INSURANCE 295 - - - 281 - - 295 871 1,000 87.10%82-820-52-00-5231 LIABILITY INSURANCE 6,950 2,022 2,022 2,022 2,022 2,022 928 1,026 19,015 22,638 84.00%Contractual Services82-820-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - - - - - - - 15,000 0.00%82-820-54-00-5412 TRAINING & CONFERENCES 320 - - - - - - 35 355 3,000 11.84%82-820-54-00-5415 TRAVEL & LODGING- 83 - 20 - - 73 - 176 1,500 11.71%82-820-54-00-5426 PUBLISHING & ADVERTISING- - - - - - - - - 2,500 0.00%82-820-54-00-5440 TELECOMMUNICATIONS125 695 445 570 125 125 125 125 2,335 8,000 29.18%82-820-54-00-5452 POSTAGE & SHIPPING- 16 116 16 263 18 142 24 595 750 79.28%82-820-54-00-5453BUILDING & GROUND CHARGEBACK536 536 536 536 536 536 536 536 4,285 6,428 66.67%82-820-54-00-5460 DUES & SUBSCRIPTIONS 829 1,262 194 1,379 15 197 194 400 4,472 11,000 40.65%82-820-54-00-5462 PROFESSIONAL SERVICES 1,617 3,570 1,275 1,331 1,864 107 7,912 11,677 29,353 40,000 73.38%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended December 31, 202219
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67%Year-to-Date FISCAL YEAR 2023 ACCOUNT NUMBER DESCRIPTION May-22 June-22 July-22 August-22 September-22 October-22 November-22 December-22Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2023 BUDGET REPORTFor the Month Ended December 31, 202282-820-54-00-5466 LEGAL SERVICES- - - - - - - - - 3,000 0.00%82-820-54-00-5468 AUTOMATION2,679 - 4,746 - - 4,791 499 - 12,714 21,000 60.54%82-820-54-00-5480 UTILITIES- - 2,026 - 3,326 - 1,143 1,254 7,748 23,320 33.23%82-820-54-00-5495OUTSIDE REPAIR & MAINTENANCE- 6,013 2,408 762 5,484 1,088 26,114 5,229 47,098 50,000 94.20%82-820-54-00-5498 PAYING AGENT FEES - 1,689 - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES- 448 57 196 1,400 74 303 276 2,754 8,000 34.43%82-820-56-00-5620 OPERATING SUPPLIES- 336 - 392 - - - - 728 4,000 18.21%82-820-56-00-5621 CUSTODIAL SUPPLIES- 440 577 569 223 259 559 339 2,966 7,000 42.37%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - 420 1,650 1,410 - 3,480 3,000 116.00%82-820-56-00-5671 LIBRARY PROGRAMMING - - - - 89 - - - 89 2,000 4.46%82-820-56-00-5675 EMPLOYEE RECOGNITION - 63 - - - - - 20 83 300 27.51%82-820-56-00-5685 DVD'S - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS - 599 273 115 - - - - 986 1,500 65.73%2006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 75,000 75,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 6,556 - - - - - 6,556 13,113 13,113 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 675,000 675,000 675,000 100.00%82-820-99-00-8050 INTEREST PAYMENT - 42,100 - - - - - 42,100 84,200 84,200 100.00%TOTAL FUND REVENUES106,928 770,624 38,532 94,263 698,144 26,358 16,825 4,547 1,756,221 1,736,773 101.12%TOTAL FUND EXPENDITURES71,085 116,883 62,405 64,557 89,181 58,496 86,243 855,282 1,404,133 1,763,820 79.61%FUND SURPLUS (DEFICIT)35,843 653,742 (23,874) 29,706 608,963 (32,138) (69,419) (850,736) 352,088 (27,047) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES5,650 8,000 4,500 11,150 10,000 27,650 17,500 8,500 92,950 50,000 185.90%84-000-45-00-4500 INVESTMENT EARNINGS15 15 15 16 16 15 17 19 127 350 36.39%84-000-48-00-4850 MISCELLANEOUS INCOME- 26 - - - - - - 26 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 93,103 50,350 184.91%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS- - - - - - - - - 3,500 0.00%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - 180 - 308 5,000 - - 5,488 25,000 21.95%84-840-56-00-5683 AUDIO BOOKS - 345 180 105 10 40 180 205 1,065 3,500 30.42%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - - - - 500 0.00%84-840-56-00-5685 DVD'S - 256 637 173 130 196 964 100 2,455 3,000 81.84%84-840-56-00-5686 BOOKS - 2,391 1,827 4,728 2,599 5,140 3,664 3,042 23,390 50,000 46.78%TOTAL FUND REVENUES 5,665 8,040 4,515 11,166 10,016 27,665 17,517 8,519 93,103 50,350 184.91%TOTAL FUND EXPENDITURES - 2,991 2,824 5,006 3,046 10,376 4,807 3,347 32,398 85,500 37.89%FUND SURPLUS (DEFICIT) 5,665 5,049 1,692 6,160 6,970 17,289 12,709 5,172 60,705 (35,150) 20
May June July August September October November December January February March April202220222022202220222022202220222023202320232023Library Operations Old Second $ 503,901 $ 797,910 $ 762,781 $ 738,833 $ 1,062,151 $ 1,033,664 $ 966,030 $ 855,887 Building Development FeesOld Second 177,739 179,331 184,522 184,032 192,152 191,291 214,650 228,822 Library Operations Illinois Funds 283,566 283,827 284,214 316,514 317,169 317,993 318,929 319,994 Total: $ 965,205 $ 1,261,067 $ 1,231,517 $ 1,239,379 $ 1,571,471 $ 1,542,947 $ 1,499,610 $ 1,404,703 $ - $ - $ - $ - PAYROLL1ST PAY PERIOD20,523$ $ 20,446 $ 21,065 $ 21,830 $ 21,183 $ 19,983 $ 19,983 $ 18,017 2ND PAY PERIOD20,848 22,254 21,177 21,729 20,040 18,643 18,552 18,666 3RD PAY PERIOD - - - - 21,454 - - - Total41,371$ 42,699$ 42,242$ 43,558$ 62,676$ 38,626$ 38,535$ 36,683$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of December 31, 2022FISCAL YEAR 202321
December YTD % of FY 2023
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,665,847$ 99.92% 1,667,234$ 1,611,808$ 3.35%
Intergovernmental
Personal Property Replacement Tax 1,269$ 12,344$ 154.30%8,000$ 6,854$ 80.10%
Federal & State Grants - 34,217 161.78% 21,151 25,722 33.03%
Total Intergovernmental 1,269$ 46,562$ 159.73% 29,151$ 32,576$ 42.93%
Library Fines 99$ 2,011$ 201.11%1,000$ 4,481$ -55.12%
Charges for Services
Library Subscription Cards -$ 9,852$ 115.90%8,500$ 7,391$ 33.29%
Copy Fees 438 1,781 59.37%3,000 1,883 -5.41%
Total Charges for Services 438$ 11,633$ 101.16% 11,500$ 9,274$ 25.44%
Investment Earnings 1,140$ 7,732$ 773.24%1,000$ 897$ 762.03%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00%-$ -$ 0.00%
Rental Income - 75 15.00%500 75 0.00%
Miscellaneous Income 280 2,474 89.97%2,750 1,818 36.09%
Transfer In 1,321 19,886 84.13% 23,638 12,815 55.18%
Total Miscellaneous & Transfers 1,601$ 22,435$ 83.44% 26,888$ 14,708$ 52.54%
Total Revenues and Transfers 4,547$ 1,756,220$ 101.12% 1,736,773$ 1,673,744$ 4.93%
Expenditures
Library Operations 855,282$ 1,404,133$ 79.61%1,763,820$ 1,337,367$ 4.99%
50 Salaries 32,318 305,933 60.69% 504,111 281,129 8.82%
52 Benefits 4,394 128,982 64.85% 198,898 122,413 5.37%
54 Contractual Services 19,279 110,819 59.20% 187,198 84,508 31.13%
56 Supplies 635 11,087 42.15% 26,300 9,092 21.94%
99 Debt Service 798,656 847,313 100.00% 847,313 840,225 0.84%
Total Expenditures and Transfers 855,282$ 1,404,133$ 79.61% 1,763,820$ 1,337,367$ 4.99%
Surplus(Deficit)(850,736)$ 352,087$ (27,047)$ 336,377$
*December represents 67% of fiscal year 2023
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended December 31, 2022 *
Fiscal Year 2022
For the Month Ended December 31, 2021
22
YPL Director’s Report for Dec 2022
Upcoming Events/Programs
• WINTER READ BINGO 2023 Challenge - 1/3/2023 - 2/28/2023
Choose a reading challenge from the BINGO card, complete the reading, and mark the box. Each BINGO
(5 in a row) you complete, you will earn one raffle ticket for a prize. Each participant can earn a
maximum of 5 raffle tickets. Return your BINGO cards before March 1 to be entered into the raffle
drawing. Stop by the library to pick up your BINGO card. Happy Reading!
• An Evening with Ross Gay - Wednesday, January 11, 2023, 7:00 PM - 8:00 PM
Join us for this very special Zoom event. Ross Gay is an American poet, essayist, and professor who won
the National Book Critics Circle Award for Poetry and the Kingsley Tufts Poetry Award for his 2014 book
Catalog of Unabashed Gratitude, which was also a finalist for the National Book Award for Poetry. This
event is made possible by Illinois Libraries Present, a statewide collaboration among public libraries
offering high-quality events. Illinois Libraries Present is committed to inclusion and accessibility
• Healthy Cooking with Jess – Monday, January 16, 2023, 11:30am – 12:30pm
A monthly series on nutrition and wellness after retirement and beyond! Learn to care for yourself in
your newfound time. We’ll talk about nutritionally dense foods, what foods that can help you feel your
best, food energetics, and how to add joyful movement to your everyday. Certified Holistic Health
Coach, Jess Stewart will demonstrate how easy and simple cooking healthy can be.
• Stress Management and Mindfulness – Wednesday, January 25, 2023, 1:00pm
Presented by Northwestern Medicine, this free one-hour program is designed to help us learn about
stress and the effect it can have on health. Develop strategies to manage stress through diet, exercise,
and lifestyle modification. Gain an insight into mindful eating and how to apply it to everyday life.
Explore other practices to be mindful and present in daily living.
• Microsoft Excel Classes – Wednesday, January 25, 2023, 6:00pm – 7:00pm
Microsoft Excel is one of the most widely used spreadsheet programs. Excel skills are great to have and
are in high demand by employers. In these courses, you'll learn to create spreadsheets, data,
calculations and more. In addition to furthering your Excel skills, you can make budgeting easier, make
yourself more marketable to employers, and just learn valuable skills. This course has four parts: Jan
25th- Intro to Excel, Feb 22nd- Intermediate Excel (this will include an intro to excel recap), March 22nd-
Advance Excel- Pivot Tables (this will have some intro and intermediate excel functions mixed in as well),
April 26th- Create Your Own Personal Budget Using Excel. The Library has a limited number of laptops
available for patrons to use in this class - so it is recommended that you bring your own laptop if you
can.
• Paying for college without going broke – Wednesday, January 25, 2023, 7:00pm – 8:15pm
The Yorkville Public Library is hosting "Paying for College without Going Broke" live on Zoom on Monday,
1/25 at 7 p.m. Register in advance at: https://bit.ly/yorkvillelibrary14. This webinar introduces little-
23
known financial strategies parents can use to reduce college costs, improve admissions chances, and
increase scholarship opportunities.
• 4-H Science Explorers: build you animal! – Thursday, January 19, 2023, 4:30pm – 5:15pm -
Ages 5-7
Adaptations are body features and behavior habits that help a living thing survive and reproduce in its
natural environment. Animals have adaptations that help them catch and find food, explore, and move
around. How would you design an animal? How does this animal find food and what does it eat? How
does this animal adapt to its environment? Join us to create your imaginary animal and learn more
about animal adaptations!
• Mini-Golf FUN Raiser – Sunday, February 5, 2023, 11:00am – 4:00pm
Come play 18 holes of golf on both floors of the library. The course holes are sponsored by businesses
and decorated either by that business or by a not for profit within the Yorkville Community. Players may
vote for their favorite hole, try to get a hole-in-one on the 10th hole, and enjoy some quiet activities at
the 19th hole. Many donations by area businesses and families will be raffled off the day of the event.
All proceeds from the event will be used to support and promote library programs and services.
Library Operations
Our maintenance person, Ted, called me the day after Christmas telling me we had 2 water pipes burst
upstairs in the main library – one in Study Room B and a main line in my office. When I arrived at the
library Ted and Tom from Trico were searching for the valve to shut off the water going to my office.
There was extensive damage to my office. Water then flooded the office next to mine, into the IT room
and then into the Large Print section of the library. The water from my office traveled downstairs into
the book drop, Circulation Desk, and Circulation work area. The City’s Facility Manager, Ted, 2 Public
Works employees, 3 full time staff members, my husband, and myself we quickly moving furniture,
books, and shelving away from the flooded areas. ServPro was contacted to come start the emergency
recovery response. This company came with 56 air fans, 3 dehumidifiers, and an air purifier. They
worked on water extraction, removing damaged materials, and removing the vinyl baseboards to drill
holes into the drywall to position the fans to move air up into the wall studs and along the carpet.
ServPro was in everyday monitoring the condition of the flooded spaces and resetting the air dryers.
Because of the amount of equipment and extent of the damage we had to make the decision to delay
reopening until Jan 3. After ServPro removed their equipment, another company came in to paint walls,
install baseboards and ceiling tiles, and repair wallpaper. They finished on Friday, Jan 6. Imperial Services
will be in on Saturday, Jan 14 to clean the carpets where there was standing water and high traffic areas.
The City has filed the insurance claims.
Staff
Several staff members attended training at the Kendall County Clerks Office to become Deputy
Registrars. This enables them to register patrons to vote in the upcoming elections.
We hosted our holiday party at the library on Friday, Dec. 16 after hours. There was a potluck dinner,
white elephant gift exchange, and games.
24
Other
We had to trespass a YHS student at the library because of repeated violations of library behavioral
policies.
The Facilities Manager has reached out to several contractors about sponsorship for the Mini Golf FUN
Raiser. Several of those companies have reached out to Katelyn to commit to sponsorship.
December 2022 Programs
Youth Programs:
15 Children’s programs with 348 attending: Window art, Tots & toddlers, Book club, Preschool zone,
Polar Express, Santa Visit, Literacy center, Science Explorers, Read with Paws, Lego, Make and take
ornament.
5 passive Children’s program with 323 attending: color pages, Makerspace, Winter hunts, Facebook
Spanish Story time, Escape room
3 Teen program with 30 attending: Teen cupcake decorating, Lego, Dungeons & Dragons,
2 passive Teen programs with 27 attending: 3D, escape room
Adult Programs:
12 programs with 138 attending
12/1 Chair Yoga 17
12/1 Dungeons & Dragons 9
12/2 Roaming Readers 6
12/6 Threads 6
12/5 Books & Cooks 8
12/8 Chair Yoga 18
12/8 Dungeons & Dragons 10
12/13 IPL Shauna Sever 15
12/14 Carole King 10
12/15 Dungeons & Dragons 10
12/15 Men’s Book Club 11
12/22 Chair Yoga 18
4 passive programs with 65 attending (puzzle, chess, art display, poem of the week)
Meeting Room Usage: Rentals-0; Library use-15 Zoom meets-4; Community Use-4
Board room Use: 4
Museum pass: 4
Volunteers- Friends of the Library are operating the Lobby book sale, set up for the Annual Used Book
Sale and have been continuing to index the KCR Obits
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Upcoming Special Events
Special Events, Informational Programs, BookClubs, Creative Outlets, & Social Groups
JanuaryPrograms AAdult Servicesdult Services
upcoming programs
YYoorkville Prkville Public Lublic Libraribraryy
Jan. 2023Jan. 2023
Yorkville Public Library
902 GAME FARM RD,
YORKVILLE, Illinois 60560
630-553-4354
www.yorkville.lib.il.us/
27
January Book ClubsEducational Programs
28
29
Monthly
Statistics
December 2022
New Cardholders Added
2022: 58
2021: 42
Change: +38.10%
Technology Stats
Events and Programs
2022: 42
2021: 35
Change: +20.0%
Items Added
2022: 214
2021: 444
Change: -51.80%
Events and Program
Attendance
2022: 845
2021: 672
Change: +25.74%
2022: 1,386
2021: 1,266
Change: +9.48%
Digital
Checkouts
2022: 142
2021: 188
Change: -24.47%
Computer Use
2022: 3,980
2021: 3,981
Change: -.03%
Website Hits
Checkouts
2022: 4,449
2021: 5,225
Change: -14.85%
Visits
2022: 4,504
2021: 3,931
Change: +14.58%
30
YORKVILLE STATISTICS FOR FY23 PRAIRIECAT
web
renewals web holds
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 460 1308 5269 4982 287 373 1350 5227 574 1041 332 534 78
JUNE 553 1772 8341 7965 376 366 1772 6001 598 1427 388 365 212
JUL 1007 1774 8060 7682 378 311 1786 7759 534 1428 521 362 166
AUG 783 1895 7403 6991 412 389 1770 7660 650 1387 416 317 152
SEP 780 1651 5948 5547 401 435 1793 5737 659 1478 378 317 106
OCT 880 1530 5510 5125 385 337 1530 5516 581 1249 348 443 82
NOV 600 1534 5896 5476 420 367 1554 5413 602 1271 517 304 61
DEC 740 1177 3930 3709 221 246 1124 4585 442 912 348 214 58
JAN
FEB
MAR
APR
Totals
ANCESTRY E-READ IL OMNI OCLC
SEARCHES HITS E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 20 9 28 108 31 729 598 317 0 17 3
JUN 18 6 28 81 39 787 661 310 0 10 23
JUL 30 33 24 110 35 728 687 333 0 18 11
AUG 22 78 25 80 34 794 662 333 0 20 20
SEP 11 23 14 92 33 739 592 336 0 18 17
OCT 30 28 26 78 43 748 699 342 0 14 35
NOV 43 24 26 60 34 720 623 335 0 14 4
DEC 2 4 15 72 32 707 592 328 0 8 9
JAN
FEB
MAR
APR
Totals
31
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 5630 5954 4970 5441 4747 4159 5250 4504
CURBSIDE PATRONS 16 18 3 8 18 4 6 9
HOME DELIVERY 2 2 1 2 4 9 7 5
CARDS ISSUED THROUGH WEBSITE 9 24 13 19 12 4 5 8
CHILDREN'S AGE 0-5 PROGRAMS 8 18 18 8 7 9 8 8
AGE 0-5 ATTENDANCE 198 201 135 146 214 202 97 146
CHILDREN'S AGE 6-11 PROGRAMS 7 18 15 8 8 8 7 8
AGE 6-11 ATTENDANCE 126 238 315 143 138 185 78 116
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 3 3 4 5 6 6 10 5
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 332 436 463 525 505 640 493 323
NUMBER OF YA PROGRAMS 3 4 10 6 4 5 6 3
YA PROGRAM ATTENDANCE 53 75 66 45 24 73 30
NUMBER OF YA PASSIVE PROGRAMS 2 1 2 2 1 3 2
YA PASSIVE PROGRAM ATTENDANCE 6 1 7 13 15 76 27
YOUTH SUMMER/WINTER READING 218
NUMBER OF ADULT PROGRAMS 17 19 17 21 25 25 23 12
ADULT PROGRAM ATTENDANCE 164 212 177 179 240 213 298 138
NUMBER OF ADULT PASSIVE PROGRAMS 1 3 3 4 2 4 4
ADULT PASSIVE PROGRAM ATTENDANCE 3 52 61 73 53 65 65
ADULT SUMMER/WINTER READING 43
MEETING RM. RENTAL/COMMUNITY USE 2 2 5 12 9 4
MEETING ROOM USE:24 14 21 15 21 19 15 15
BOARD ROOM USE 4 6 3 13 16 11 9 4
STUDY ROOM USE 65 69 41 50 82 92 67 56
MUSEUM PASS 9 14 22 22 6 12 3 4
YOUTH COMPUTER SESSIONS 18 37 25 25 16 61 18 11
ADULT COMPUTER SESSIONS 194 229 218 248 191 192 196 127
FRIENDS VOLUNTEER HOURS 39 50 62.5 171 47 41
YOUTH VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE (SYNCRONOUS) VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED (ASYNCRONOUS) VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
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1
23
4
5
6
7
8
9
10
11
12
13
14
15
16
A B C D E F G H I J K L M N O P
2017 2018 2019 2020 2021 2022 2023 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
January 3633.07 3190.14 4047.26 3904.62 3862.19 4123.35 January 88%127%96%99%107%0%
February 2406.77 2970.30 3351.70 3825.51 4238.88 3886.15 February 123%113%114%111%92%0%
March 2289.39 2505.12 2434.83 2955.07 3014.77 3100.18 March 109%97%121%102%103%0%
April 1234.98 1867.71 1830.51 2197.06 3044.17 3041.18 April 151%98%120%139%100%0%
May 873.77 649.13 1169.64 1426.19 2670.43 2301.40 May 74%180%122%187%86%0%
June 573.52 556.56 780.12 1810.30 2177.61 1767.32 June 97%140%232%120%81%0%
July 653.27 724.12 653.42 1391.67 2382.67 2248.08 July 111%90%213%171%94%0%
August 550.06 592.88 732.73 1793.18 2289.44 1003.32 August 108%124%245%128%44%0%
September 960.56 762.78 947.35 2528.65 2513.66 943.2 September 79%124%267%99%38%0%
October 1043.83 1415.43 1752.31 2985.39 2766.21 1446.63 October 136%124%170%93%52%0%
November 2054.01 2922.25 3146.11 2975.45 3147.39 2413.41 November 142%108%95%106%77%0%
December 3387.18 2875.82 3861.11 4215.99 3555.71 December 85%134%109%84%0%#DIV/0!
Natural Gas Usage Log Usage Comparison Year Over Year
33
1
23
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
A B C D E F G H I J K L M N O P
2017 2018 2019 2020 2021 2022 2023 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
January 2085.0 1502.0 2325.0 1635.0 1630.0 3208.0 January 72%155%70%100%197%0%
February 1228.0 1751.0 1658.0 1448.0 1901.0 3500.0 February 143%95%87%131%184%0%
March 1409.0 1096.0 1141.0 1078.0 1479.0 2094.0 March 78%104%94%137%142%0%
April 640.0 837.0 869.0 803.0 1389.0 2282.0 April 131%104%92%173%164%0%
May 477.0 373.0 559.0 600.0 1305.0 2221.0 May 78%150%107%218%170%0%
June 362.0 341.0 420.0 700.0 1102.0 2026.0 June 94%123%167%157%184%0%
July 384.0 415.0 354.0 570.0 1343.0 2125.5 July 108%85%161%236%158%0%
August 337.0 359.0 376.0 735.0 1392.0 1200.3 August 107%105%195%189%86%0%
September 1038.0 432.0 449.0 1124.0 1600.0 1142.9 September 42%104%250%142%71%0%
October 500.0 727.0 759.0 1213.0 2145.0 1253.6 October 145%104%160%177%58%0%
November 454.0 1553.0 1368.0 1465.0 5777.4 1798.3 November 342%88%107%394%31%0%
December 1590.0 1781.0 1743.0 1874.0 2746.0 December 112%98%108%147%0%#DIV/0!
Totals 10504 11167.00 12021 13245 23809.39 22851.6 0
= Missing Data
Natural Gas Cost Log Cost Comparison Year Over Year
34
1
23
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
A B C D E F G H I J K L M N O P
2017 2018 2019 2020 2021 2022 2023 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023
January 49161 40937 43268 48805 49912 46949 January 83%106%113%102%94%0%
February 40444 51250 51293 46010 45444 49055 February 127%100%90%99%108%0%
March 38129 43003 45040 42525 46566 41382 March 113%105%94%110%89%0%
April 37178 38674 41484 36978 41122 42552 April 104%107%89%111%103%0%
May 36921 37326 41264 28825 48743 41763 May 101%111%70%169%86%0%
June 47768 54971 44617 27668 57429 55895 June 115%81%62%208%97%0%
July 56549 58497 51610 65957 75213 72827 July 103%88%128%114%97%0%
August 59719 65799 67540 74568 77386 77166 August 110%103%110%104%100%0%
September 60030 62268 58508 75025 78634 65062 September 104%94%128%105%83%0%
October 54062 59467 60396 66944 80601 62272 October 110%102%111%120%77%0%
November 46205 42833 47419 60101 60010 41212 November 93%111%127%100%69%0%
December 42505 43624 45978 49307 39280 44838 December 103%105%107%80%114%0%
Totals 568671 598649 598417 622713 700340 640973 0 105%100%104%112%92%
Natural Gas Usage Log Usage Comparison Year Over Year
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To: Board of Trustees
From: Shelley Augustine – Library Director
Date: Jan 9, 2023
Subject: Library Director’s Evaluation Goal #2
Goal #2 “Research the establishment of a 501c3 for the library including details on management,
costs, legal requirements, and communication to be presented at the January 2023 board meeting.”
Taken from The Administrative Ready Reference
https://www.ilsos.gov/departments/library/ARR/giving/home.html
There are two ways in which an Illinois public library may qualify to accept a charitable gift. The
first method is to set up a tax-exempt foundation qualified under the Internal Revenue Code,
§501(c)(3). First, the local library or public library district would have to establish a not-for-profit
organization "organized and operated exclusively for . . . literary or educational purposes." Technically
and legally, this corporation would be a separate entity from the library. The most common example
in Illinois would be a not-for-profit Illinois corporation organized through the Secretary of State’s office.
Articles of incorporation, bylaws, a board of directors, a registered agent, a registered office, and an
annual report filing are all necessary elements for such an organization. This relatively inexpensive and
easy not-for-profit incorporation does not by itself make the entity either tax-exempt itself or contributions
to it tax-deductible.
The second step, since the IRS defines a charitable contribution as a "contribution or gift to or for the use
of" certain types of organizations, the corporation would have to apply to the IRS for "charitable
foundation status," commonly called 501(c)(3) status. Once established, the foundation may receive
charitable contributions, much like the well-known 501(c)(3) foundations (e.g., the American Cancer
Society, the United Way).
The basic method of forming a foundation is not only a lengthy process, in terms of forms and
approval from the IRS, but expensive in terms of application and renewal fees, annual tax returns,
and accountant or attorneys' fees, and a highly technical process with many traps for the unwary.
In addition, although a donor's charitable contributions are usually deductible for tax purposes, a transfer
of money or other property to a charitable organization is not always an allowable charitable contribution
for tax purposes. A charitable gift is deductible only if it is made to or for the use of a charitable
organization qualified to receive such a gift. The precise question of deductibility should and must be left
to the donor and his or her attorney or accountant, since it varies somewhat, based on the donor's
particular status.
The second method by which the local library or public library district may qualify to receive
charitable gifts is inherent in its nature as a part of a municipality (local library) or a sovereign
political subdivision (public library district). Both types of libraries fall within the term "political subdivision"
37
as used by the IRS. The Internal Revenue Code §170(c)(1) states any political subdivision may
receive charitable contributions, "but only if the gift is made for exclusively public purposes."
Under Illinois library law, any person or group of persons may make donations of money or property for
the benefit of any local library or public library district. [75 ILCS 5/1-6 and 75 ILCS l6/30-75] Title to the
donation vests in the library board of trustees, upon acceptance according to the terms of the donor's
deed, gift, devise, or bequest. The library's board of trustees automatically becomes a special trustee of
the donated property under the library statutes without having to form a separate corporation or apply for
the §501(c)(3) status of a foundation. Because of §170(c)(1) of the IRC, political subdivisions do not have
to file for qualification as a §501(c)(3) organization initially, nor report annually to the IRS with information
tax returns. This preferred status has the effect of saving great sums of money, both initially and annually
ever after, thus benefiting the charitable goals rather than the lawyers and accountants.
The benefits of §170(c)(1) and being part of a municipality or political subdivision (rather than forming a
foundation) are:
1. The libraries save money.
a. The municipality / political subdivision has already been "incorporated" when it was
formed or organized under Illinois law, thus, there is no need to form a separate not-for-
profit organization or to incur the initial or annual costs for doing so.
b. There are no additional state forms to be completed initially or annually and no annual
reporting besides the annual state library report.
c. There are no additional filing fees or attorneys' fees.
d. The §501(c)(3) application to the IRS and subsequent determinations are not needed
since §170(c)(1) applies.
e. There is no waiting for approval from the IRS, no filing fees incurred, no annual state or
federal tax returns, and no separate audits.
2. The donor will receive a tax deduction if the donor's status is otherwise qualified.
3. The restrictions placed on the donation under §501(c)(3) are the same under §170(c)(1).
a. The donor can direct how the charitable donation is to be used. For example, the donor
might instruct the board of trustees to use the charitable donation to purchase computers
(the library, however, does not have to accept such terms).
b. If the gift is accepted, the library board of trustees is bound legally to honor the donor's
request.
c. Like the foundation, a charitable donation given to a §170(c)(1) municipality or political
subdivision may be a long-term investment.
Other option:
Illinois Library Association Fund for Illinois Libraries:
The Fund for Illinois Libraries was created in 1990 to help Illinois libraries in their fundraising efforts.
Libraries often solicit funds from the general public, businesses, and foundations. In some cases, donors
are permitted to give only to organizations holding IRS 501(c)(3) tax-exempt status. For many libraries
this means foregoing a gift, as the time, effort, and costs of establishing and maintaining 501(c)(3) status
are prohibitive.
The purpose of the fund is to enable libraries to receive gifts from individuals or organizations that can
only make donations only to 501(c)(3) charitable organizations. The Illinois Library Association (ILA) is the
administrator for the Fund. In that capacity, ILA provides a fund agreement to participating libraries that
38
allows them to solicit funds and provide the donors with an ILA tax-exempt letter for purposes of
documenting the tax-deductibility of their donation. Over the past two years, the Fund has received
$248,678 from 34 contributors.
The participating library directs the donor to make the contribution check payable to Illinois Library
Association.
The annual fee associated with processing donations in a year is listed on the ILA web site. The library
must be an ILA institutional member during the year in which the service is being used. For additional
information, contact: https://www.ila.org/initiatives/fund-for-illinois-libraries
It is my recommendation to continue utilizing the ILA’s “Fund for Illinois Libraries” 501(c)(3) charitable
status as a means of donations to the library. If and/or when the Friends of the Library are ready and able
to file for this status, I would be happy and willing to be part of their process.
39