Library Board Minutes 2022 12-12-22 APPROVED 1/9/23
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Yorkville Public Library
Board of Trustees Meeting
Monday, December 12, 2022 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called
and a quorum was established.
Roll Call:
Tara Schumacher-yes, Sue Shimp-yes, Keri Pesola-yes, Jackie Milschewski-yes, Ryan Forristall-yes, Theron
Garcia-yes, Rosie Millen-yes, Bret Reifsteck-yes
Absent: Darren Crawford
Others Present:
Library Director Shelley Augustine, Friends of the Library Susan Neustrom
Recognition of Visitors:
Vice-President Garcia recognized the Director and guest.
Amendments to the Agenda: None
Presentations: None
Approval of Minutes: November 14, 2022
Ms. Garcia made a motion to approve the minutes as presented and Ms. Milschewski seconded.
Roll call: Shimp-yes, Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes. Carried 8-0.
Correspondence: None
Public Comment: None
Friends of the Library Report:
Ms. Neustrom said the Friends meeting was held today along with a staff lunch. They discussed the mini-golf
event and used book sale which needs a chairman. A social was discussed for Friends of Library and it was
decided to hold it in April in conjunction with Library Week.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Milschewski said there was a bill for boiler glycol replacement for $4,000.
Payment of Bills
Ms. Milschewski moved to pay the bills as follows, seconded by Ms. Garcia.
$27,434.28 Accounts Payable
$37,753,89 Payroll
$65,188.17 Total
Roll call: Pesola-yes, Milschewski-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes,
Shimp-yes. Carried 8-0
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Report of the Library Director:
Director Augustine reported the following:
1. Ms. Weiss held the Polar Express event.
2. Hosted a cookbook author on Zoom, part of Illinois Libraries Present.
3. Holding program about Carole King sponsored by Friends and Illinois Libraries Present.
4. 4-H Science Explorers will create DNA model.
5. 3-D printing resuming and is being spearheaded by a high school student.
6. Starting healthy cooking class with yoga instructor January 16.
7. Had Hix Brothers Ukulele program.
8. Ms. Augustine reached out to STAR Net team who sponsors eclipse events for public libraries. She
attended a Zoom meeting with Adler Planetarium regarding eclipses in 2023 and 2024. Possible
sponsorship with Parks and Rec?
9. Library had a Community Giving Tree and winter clothing accessories were collected for Food Pantry.
10. Hired new part time person for circulation, 2 people have resigned.
11. Staff holiday party to be held.
12. Mini golf meetings to be held, all holes are assigned and sponsored. Tickets have gone on sale.
13. Received $200 anonymous donation for children's department
14. Director noted programs for November nearly doubled from 2021 to 2022. Attendance is up 98%.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
HVAC Repairs Update
Facilities Manager Steve Raasch did a recap report which Ms. Augustine shared with the Board. A glycol refresh
was done, all glycol removed and 165 new gallons were added. A chiller investigation was done to determine if
there was a leak, but none was found initially. One was found later and was repaired. There is a rewiring issue
with the boiler and is being repaired, but should not be charged to the library. Based on a report from Ted
Milschewski and Trico, replacement of the chiller is not needed next year, but possibly in 2025/2026. Mr.
Raasch recommends an engineering work study and that it be included in the budget planning for next year. The
natural gas usage is still being tracked and there is a 52% decrease.
New Business
Set Finance Committee Meeting Date for FY24 Budget Planning
A meeting was set for January 4, 2023 at 6pm.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 7:20pm.
Minutes respectfully submitted by Marlys Young, Minute Taker