Public Works Packet 2023 01-17-23
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, January 17, 2023
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: December 20, 2022
New Business:
1. PW 2023-01 Snow Operations Report
2. PW 2023-02 Quarterly Bond and Letter of Credit Reduction Summary
3. PW 2023-03 Capital Project Update
4. PW 2023-04 Public Works Facility Discussion
5. PW 2023-05 Well No. 7 Rehabilitation – Contract Award
6. PW 2023-06 2022 RTBR Final Pay Estimate and Change Order
7. PW 2023-07 2023 RTBR Project Amendment
8. PW 2023-08 Public Works Vehicle and Equipment 5-Yer Capital Plan
9. PW 2023-09 2023 Water Main Replacement – Contract B Design Engineering Agreement
10. PW 2023-10 Plat of Dedication and Grant of Easements for the BrightFarms Development
11. PW 2023-11 Bristol Bay – Route 47 Connection
Old Business:
Additional Business:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, January 17, 2023
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. December 20, 2022
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2023-01 Snow Operations Report
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2023-02 Quarterly Bond and Letter of Credit Reduction Summary
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2023-03 Capital Project Update
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2023-04 Public Works Facility Discussion
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2023-05 Well No. 7 Rehabilitation – Contract Award
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2023-06 2022 RTBR Final Pay Estimate and Change Order
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2023-07 2023 RTBR Project Amendment
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2023-08 Public Works Vehicle and Equipment 5-Year Capital Plan
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2023-07 2023 Water Main Replacement – Contract B Design Engineering Agreement
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2023-10 Plat of Dedication and Grant of Easements for the BrightFarms Development
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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11. PW 2023-11 Bristol Bay – Route 47 Connection
□ Moved forward to CC __________
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – December 20, 2022
Public Works Committee – January 17, 2023
Majority
Committee Approval
Minute Taker
Name Department
DRAFT
Page 1 of 3
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, December 20, 2022, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote
attendance for this meeting.
All attendees were in person unless otherwise noted.
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Joe Plocher
Alderman Ken Koch
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Alderman Chris Funkhouser via Zoom
Other Guests:
Attorney Irene Caminer
Joe Gianinni via Zoom
The meeting was called to order at 6:00pm by Chairman Matt Marek and he noted the Disaster Proclamation.
Citizen Comments: None
Previous Meeting Minutes: October 18, 2022
The minutes were approved as presented.
New Business:
1. PW 2022-79 Snow Operations Report
In a written report, Mr. Dhuse gave an overview of the plans Public Works makes for snow events. It was also
noted that the fee for damaged mailboxes as a result of plowing snow, has been increased to $125. No further
discussion.
2. PW 2022-80 Fox Hill Improvements
Mr. Sanderson said the punchlist and sediment work has been completed in Fox Hill. The project was $60,000
less than budgeted and he recommended approval of the changed plans and final pay estimate. The committee
was OK with this and it moves to the City Council consent agenda.
3. PW 2022-81 Mack Truck Price Increase
Mr. Dhuse said there would be a price increase on the new truck, but less than thought. The cost will
be $143,131 for the cab chassis and he recommends approval. This moves to the consent agenda.
Page 2 of 3
4. PW 2022-82 Windett Ridge Road Parking Change
Mr. Olson said there are parking restrictions on the north and east sides of Windett Ridge the entire length of the
subdivision (approximately one-quarter mile). They have been in place since 2014 due to construction and the
residents would like the restrictions rescinded since construction is mostly finished. To start the process,
affected residents would be informed by letter and asked to share comments at the January City Council
meeting. A vote would be taken in February. Alderman Koch said this request is coming from the HOA since
residents have had blocked driveways and mailboxes. Alderman Funkhouser asked about the width of the road
and possible parking and emergency vehicle issues. He asked for Fire Department input prior to the next
meeting. Chairman Marek asked about possible school bus pickup issues—signs were placed at the
intersections near pickup points. This moves to the January Public Works meeting.
5. PW 2022-83 Water Capacity Presentation and Recommendation
Mr. Sanderson referred to the presentation contained in the agenda packet. He said a needs assessment was
done and the city must bridge the gap until Lake Michigan water is received. A needs assessment addresses
water storage and water supply. He said there is plenty of storage, but less capacity. Predictions are made of
population growth etc. and it is suggested that the water capacity could be used up by 2025/2026 and the Lake
Michigan water is not available until approximately 2028/2029. He said conservation efforts need to be stepped
up as well as other measures. Those efforts include: a) provide an inter-connect with Montgomery, b) drill a
new well , c) drill new well along with new water treatment plant. The inter-connect is the lowest cost. He also
explained the advantages/disadvantages of each and time frames to implement. He added that even with Lake
Michigan water, 4 backup wells will be needed by 2050. He also addressed population projections and potential
industrial growth.
The recommendation from Mr. Sanderson was to drill a new well west of the new city hall to serve short and
long term needs as well as doing the inter-connect with Montgomery which would be an advantage for both
municipalities. Alderman Plocher asked if Montgomery might be willing to share in some of the costs. The
presentation will be forwarded to all Council members.
6. PW 2022-84 Lake Michigan Allocation Application Updates Presentation
a. 5 - Year Replacement Plan
This is an update of the application and upcoming steps Attorney Irene Caminer was present since she
is assisting the city in getting the permit. Mr. Sanderson presented a detailed list of the steps taken for
this process so far and the update will be brought to the January 10th Council meeting. Mr. Olson also
explained a population discrepancy that could affect the permit process. Mr. Sanderson stated the city
must do leak detection and a water loss report each year and must remain under 10%. The decrease
must be in place 2 years prior to the anticipated connection time and he outlined a reduction plan. Mr.
Dhuse added that there should be a big decrease next year and also that the city was unable to obtain
enough replacement meters this year. The IDNR also strongly suggested that the city step up the
watermain replacement program. Mr. Olson also commented that there are no water usage limits at
this time, but DuPage Water Commission will have authority over usage. Alderman Plocher asked if
this program will affect the Roads to Better Roads program. The city will try to coincide water repairs
with watermain replacement as much as possible.
A full update will be presented at the City Council meeting on January 10th, a new resolution will be
done and the application will be resubmitted by February 14th. The budget for watermain will need to
be doubled. Mr. Olson also commented that he is working on securing a loan mostly funded by the
government, resulting in a lower water increase.
7. PW 2022-85 Mill Road Reconstruction – Balancing Change Order
This project is complete and there is a Change Order resulting in a decrease of $170,000 which is being
recommended for approval. Mr. Sanderson said there is some right-of-way the city must vacate from the
realignment with the park entrance. With committee approval, this moves to the January consent agenda.
Page 3 of 3
Old Business:
Alderman Plocher said Circle Center School is experiencing traffic issues with buses in the front of the school.
They are seeking help from the city and have already contacted the district. School officials will attend the next
Public Works meeting for discussion.
Additional Business: None
There was no further business and the meeting adjourned at 7:24pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2023-01
Snow Report January 2023
Public Works Committee – January 17, 2023
None
Informational
A brief overview of snow removal and salting operations.
Eric Dhuse Public Works
Name Department
Summary
A brief overview of the past months snow removal efforts by the PW and Parks crews.
Background
With the Christmas week storm being our first real storm of the year, our crew was very
prepared. We have had the trucks ready for weeks and were just waiting to use them. Although
the storm didn’t pack the punch it was supposed to, it was still plenty to keep us busy throughout
the entire holiday weekend. Our full crew went out a total of 4 times for this event, 12/22, 12/23,
12/24, and 12/26. With the bitter cold temperatures and wind, the salt was not as effective at
burning it off, but it did keep it from adhering to the pavement which is why it came up so easy
once the temperatures started to rise.
We had one other event on 1/5 which was a salting event only. This was a simple
operation for a light dusting of snow that fell overnight.
At this time, we only have one large dump truck that is going into the shop to be looked
at for repairs. All other trucks are operational.
I have attached the salt use table for your review.
12/23Ͳ12Ͳ26 Setto
12/28/2022 SaltVaries
GͲTemp BrineON
Recorder ED
TotalMiles Average SaltLbsofLbsofBrineGallonsof GalBrine/ Tonsof
RTͲTruckID Driven MPH Miles SaltUsed Salt/Mi. Miles BrineUsed Ton Salt SaltUsed
R1Ͳ#9 201 10.0 107.00 65285 610.14 60 182 5.58 32.64
R2Ͳ#27 194 16.0 128.00 78700 614.84 60 196 4.98 39.35
R3Ͳ#10 155 7.0 66.00 40506 613.73 0 0 20.25
R4Ͳ#13 183 8.0 120.00 73082 609.02 0 0 36.54
R5Ͳ#23 200 15.0 152.00 94016 618.53 65 253 5.38 47.01
R6Ͳ#18 171 12.0 130.00 79808 613.91 49 218 5.46 39.90
R7Ͳ#28 162 7.0 110.00 65445 594.95 51 95 2.90 32.72
R8Ͳ#22 246 10.0 98.00 55870 570.10 0 0 37.77
R9Ͳ#11 171 8.0 121.00 75532 624.23 75 395 10.46 37.77
R7Ͳ#3 171 12 110.00 55000 500 27.5
R7Ͳ#14 171 12 110.00 55000 500 28
R6Ͳ#6 200 15 152 76000 500 38
R3Ͳ#19 155 7 66 33000 500 17
Total 1854.0 10 1032.0 847244 607.72 360 1339 5.79 433.45
SnowOperationsSaltandBrineData2022Ͳ2023
SnowEventDate
DateofRecording
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, City Administrator
Date: January 11, 2023
Subject: January Snow Report
1/5/2023 Setto
1/11/2023 Salt600
GͲTemp BrineON
Recorder ED
TotalMiles Average SaltLbsofLbsofBrineGallonsof GalBrine/ Tonsof
RTͲTruckID Driven MPH Miles SaltUsed Salt/Mi. Miles BrineUsed Ton Salt SaltUsed
R1Ͳ#9 51 9.0 27.00 16300 603.70 27 122 14.97 8.15
R2Ͳ#27 51 5.0 35.00 23070 659.14 35 0 0.00 11.54
R3Ͳ#10 39 6.0 23.00 13884 603.65 0 0 6.94
R4Ͳ#13 48 13.0 32.00 19996 624.88 0 0 10.00
R5Ͳ#23 40 10.0 30.00 19001 633.37 30 140 14.74 9.50
R6Ͳ#18 38 12.0 30.00 19452 648.40 30 142 14.60 9.73
R7Ͳ#28 43 12.0 28.00 17040 608.57 28 117 13.73 8.52
R8Ͳ#22 40 10.0 21.00 12605 600.24 0 0 8.78
R9Ͳ#11 45 8.0 29.00 17565 605.69 29 130 14.80 8.78
R7Ͳ#3 38 12 28.00 14000 500 7
R7Ͳ#14 38 12 28.00 14000 500 7
R6Ͳ#6 40 10 30 15000 500 8
R3Ͳ#19 39 6 23 11500 500 6
Total 433.0 9 255.0 213413 620.85 179 651 12.14 109.19
DateofRecording
SnowOperationsSaltandBrineData2022Ͳ2023
SnowEventDate
Recommendation
This is an informational item.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2023-02
Bond/LOC Reduction Summary Through December 31, 2023
Public Works Committee – January 17, 2023
None
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through December 31, 2023. If you have any
questions, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Behland, City Clerk
Date: January 3, 2023
Subject: 2022 Bond/LOC Reduction Summary
31-Dec-222022 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance2/3/2022 Grande Reserve - Unit 12XXX 76,124.00$ 60,400.00$ 2/3/2022 Grande Reserve - Unit 15XXX 121,413.00$ 142,800.00$ 2/3/2022 Grande Reserve - Unit 22XXX 38,434.00$ 117,200.00$ 2/14/2022 Heartland MeadowsXXX 71,688.10$ 255,065.90$ 2/22/2022 Grande Reserve - Unit 13XXX 123,062.00$ 87,600.00$ 2/22/2022 Grande Reserve - Unit 14XXX 176,242.00$ 125,600.00$ 6/15/2022 Kendall Marketplace - Lot 52 (Phase 2 & 3)XXX 432,935.00$ 152,351.20$ 6/16/2022 Kendall Marketplace - Lot 52 (Phase 1)XXX 34,522.50$ 129,375.50$ 9/26/2022 Grande Reserve - Unit 27XXX 982,531.08$ 1,999,488.92$ 11/22/2022 Grande Reserve - Tuscany Trail X X X 33,633.68$ -$ 12/13/2022 Bristol Bay - Unit 13 X X X 1,053,328.16$ 1,088,470.24$ 12/21/2022 Grande Reserve - Unit 23 X X X 503,382.95$ 17,028.00$
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2023-03
Capital Project Update
Public Works Committee – January 17, 2023
None
Informational
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the several
projects. A summary on the status of the projects is provided below:
Construction Projects
Beaver Street BPS Generator
Work is substantially complete. The contractor is working on punchlist items.
2022 RTBR Program
Work is substantially complete. The contractor is working on punchlist items.
E. Main Street Improvements
Work is substantially complete. The contractor is working on punchlist items.
Kennedy and Mill Road Intersection Improvements
Work is substantially complete. The contractor is working on punchlist items.
North Central EWST Rehabilitation
Work will begin in the spring and be completed by June 1st.
Bristol Ridge Road LAFO
Work is substantially complete. The contractor is working on punchlist items.
2022 Sanitary Sewer Lining Improvements
Work is substantially complete. The contractor is working on punchlist items.
Corneils Road Interceptor
A preconstruction meeting was held on January 3rd.
Planning/Design Projects
2023 Water Main Replacement Program
Design engineering has commenced. We are anticipating a February letting.
2023 RTBR Program
Design engineering has commenced. We are anticipating a February letting.
Baseline Road Improvements
Design engineering has commenced. We are anticipating a March letting.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Jori Behland, City Clerk
Date: January 3, 2023
Subject: Capital Improvement Projects Update
Kennedy / Freedom Place Intersection Improvements
Design engineering has commenced. We are anticipating a March/April letting.
Lead Service Line Inventory
The inventory is underway and as of the end of 2022, nearly 30% of the targeted area has responded.
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #4
Tracking Number
PW 2023-04
Public Works Facility Discussion
Public Works Committee – January 17, 2023
A discussion will take place.
Bart Olson Administration
Name Department
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com1<RUNYLOOH0DLQWHQDQFH)DFLOLW\SUBMITTED TO:SCHEMATIC DESIGNUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QGH[EXECUTIVE SUMMARYwww.kluberinc.com2Cover Letter3PRELIMINARY CODE ANALYSISBuilding and Zoning Code56FACILITY DESIGN SCHEMESite Floor PlanEnlarged Plans8910-11BLEND SCHEME (Alternative)Site PlanFloor Plan 1314COSTCost Estimates16-18Initial Study ReviewInitial Study Preliminary Cost4INITIAL STUDY REVIEW
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com3The following document has been grouped into several sections as described below:A preliminary code and zoning analysis and a review of the initial study scheme are included. Design ImagesWe have created floor plans, and site drawings that describe our proposed design solutions. These images include information on the building form, materials, building spaces, and the development of the building site. The facility design concept is based on on the needs outlined in the Space Needs Study, and the ‘Blend’ option features a reduced garage size for upfront cost savings, as requested by the group. Preliminary Opinion of Probable Cost The Kluber team is currently working to formulate the most cost effective construction materials selections and site development approach for the project. Next Steps:Design DevelopmentUpon acceptance of the Schematic Design by the City Council, our team will proceed with the Design Development Phase of the project. This phase includes the development of detailed floor plans, selected interior elevations, exterior elevations, building sections, significant details, site plans, room by room square footage, landscape plans, roof plans, site development plans, etc. This information will include architectural, structural, mechanical, electrical, plumbing, and civil engineering portions of the project. As always, if you have any questions regarding the attached information, please contact us.Sincerely,Christopher Hansen, AIA, NCARBProject Manager chansen@kluberinc.comNovember 14, 2022Mr. Bart OlsonCity AdministratorUnited City of Yorkville800 Game Farm RoadYorkville, Illinois 60560Re: Yorkville Public Works Limited Schematic DesignKluber Project No. 1370The Kluber team has enjoyed the opportunity to work with the representatives from the United City of Yorkville in the development of the design for the new public works facility. The design solution that we are presenting is the result of several months of programming, and design meetings. We truly felt that it has been an engaging process and did our best to ensure that all voices were heard as part of the development of the building design concept. The current project size is 87,485 S.F. if Public Works and Parks are both built out with room for expansion. We also provided an alternative scheme with a reduced garage that brings the overall project down to 70,325 S.F.When completed this facility will include the following spacesMain Entrance LobbyAdministrative Offices and WorkspacesEmployee Support Fleet GarageShops Dry StorageFleet Maintenance Fueling Station
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022$SSOLFDEOH%XLOGLQJ&RGHVThe project will be reviewed by the Authorities Having Jurisdiction and will be designed to meet the requirements of the following building codes. This project site falls within the Yorkville limits and will be permitted through Yorkville. 2018 International Building Code2018 International Mechanical Code2018 International Fuel Gas Code2017 National Electric CodeIllinois State Plumbing Code, Latest Edition2018 International Fire Code2018 International Energy Conservation Code2018 Illinois Accessibility CodeLocal Amendments to above codesThe current site is zoned M-1: Limited Manufacturing District. No rezoning will be required on this parcel for this use and is part of the PUD for the development area. West of the site is the stormwater detention for the PUD off-site on the west parcel. South of the site are the railroad tracks and the ComEd easement, along with R-2: Single Family Traditional Residence District on the other side of the tracks.East of the site is a warehouse facility zoned B-3: General Business District.North of the site is zoned M-1: Limited Manufacturing District. www.kluberinc.com4$SSOLFDEOH=RQLQJ&RGHV
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022,QLWLDO6WXG\5HYLHZwww.kluberinc.com5Original Diagram Concept From Space Needs Study DeliverableThis design solution included Yorkville Public Works, Parks, and Recreation as well as Kendall Area Transit. It was later determined that KAT would not be a part of this project.The building includes a large community meeting room/training space that would hold a hundred people. The site was developed with enough parking to facilitate the staff of all parties, a large training session, and parking for the public soccer fields to the west. This plan also included space for further future expansion to the south end of the building. The original design contemplated 111,933 S.F.for the facility including the Recreation Department as follows:2ULJLQDO6WXG\Public Works – 70,784 SFParks – 36,786 SFRecreation – 4,363 SF*Grand Total – 111,933 SFInitial Combined P.W. & Parks S.F. = 107,570
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com6,QLWLDO6WXG\3UHOLPLQDU\&RVW Const. Cost 24.3 – 26.5MConst. Cost W/Contingency: 26.7 – 29.1MTotal Project Cost W/Contingency: 31.0 – 33.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022)DFLOLW\IRUWKH)XWXUHwww.kluberinc.com7Our alternative approach showing the construction including Public Works and Parks This approach assumes that Parks and Public Works will be fully built together with a 20+ year lifespan.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV&RPELQHG 5RRPIRUIXWXUH*URZWK www.kluberinc.com8Highlights:87,524 SF of building, this number does not include dry material storage, Salt dome or Fueling station. Overall building and site layout have been shifted to the East from study location due to feedback from the soils reports. Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. Parks garage includes a ‘pull through’ parking configuration so vehicles with trailers can remain connected while parked.Pavement area has been reduced from original proposal due to KAT being removed from the scheme, as well as for cost savings. Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com9Public Works GarageParks GaragePublic Works ShopsFleet Maintenance Parks ShopsAdministrationEmployee Support Public Works and Parks: Combined PlanNNote: Garage Plan accounts for 20% vehicle growth for next 20 years. Boxes show existing fleet. Open spaces are room for growth.Phase 2Parks Trailers have easy pull through spots. They can remain connected at all times for getting in and out of garage quickly. Parks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com10Administration and Employee SupportBreak Room (32)Training Room (24)PW Open Office (10)Files RoomConference RoomElectrical RoomMap/PlanCopyLocker Room(64)StairDirector OfficeAssistantDirector OfficeForemanOfficeForemanOfficeForemanOfficeLaundryRoomMDFLobbyNConference RoomMudRoomSuperintendent OfficeMap/PlanThe administrative area includes offices and cubes for Parks and Public Works, as well as other requested spaces, the spaces include: Drop down desks for whole Parks crew.Cubes for all MWII in Public Works, with room for growth.Shared Foreman’s office. Parks Superintendent’s office , Public Works Director Office, and Assistant Director Office.Large Map/Plan room to also include any additional copying and printing needs.Large Conference room for staff meetings or Parks board meetings. Small Conference room for Public Works Supervisor meetings.Training Room for all staff gatherings of Public Works.Employee Support areasLocker room has been expanded for Parks employees. Break room has been expanded to allow for more employees to utilize at once.A mud room is added to the Laundry room to accommodate for additional personnel using the space. Parks Open Office (12)Parks AdminForemanOffice
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com11Shops and Fleet MaintenanceNThe initial build out of the Fleet Maintenance area will be made to accommodate both Public Works and Parks, as this area will be costly to add onto later. 4 Maintenance Bays; 3 with lifts, one open slab for staging and future Parks mower repairs. Mechanic Office and Technicians office to accommodate future hires. Public WorksShops for each department including Electric, Sewer and Water, and a Sign Shop, as well as an open shop and a Public Works specific Tool Room. ParksParks has their own Tool Room and their own Shop directly off of their garage for ease of access.Parks has a Hazardous Material Storage Room for pesticide concentrate and lawn mower maintenance liquids. Mezzanine over all the Shops (shown with the dashed line), with access from the stairs on either end and an elevator. This can be used by Parks, Public works and storage for the city.WaterServiceRoomBulk Fluid StorageTechnicians OfficeMechanicOfficeStairMaintenance BaysTire StorageFleet Maintenance ShopParts StorageSign ShopSewer and Water ShopPW OpenShopElectric ShopPipe and Parts StoragePW Tool RoomStairParks Hazardous StorageParks OpenShopParks Tool Room
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com12Our alternative approach showing NO room for growthThis scheme assumes that the garage could be expanded later.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1' 0LQLPL]HG*DUDJH www.kluberinc.com13Highlights:70,325 S.F. of building structure.The fleet garage is large enough to accommodate all current Public Works fleet, and Parks fleet with no room for growth. All Administrative, Employee Support, Fleet Maintenance and Shop spaces remain the sameSimilar to Previous: Fencing is brought to meet the existing neighboring fence line to the east. Parking and Path to meet Soccer fields to the Northwest has been added as requested. 95 Total Parking spaces shown.Fuel Station including (2) 2,500 gallon underground diesel & unleaded tanks + 2 pumps and a canopy structure).5,000 TONS Salt Structure.(15) Material Storage Bins.Manual Vehicle Wash Bay. Fueling
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022www.kluberinc.com14NPublic Works – Overall First FloorPublic Works GaragePublic Works ShopsFleet Maintenance AdministrationEmployee Support Note: Garage Plan accounts for NO vehicle growth. Boxes are existing Fleet only.All other areas are identical to full build out. Parks Trailers would have to pull their vehicles into their spots, then back the trailer into a spot, disconnect, and pull forward, then repeat the process in the morning to reconnect. Parks GarageParks/Public Works Fleet Division
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RVWwww.kluberinc.com15Updated cost parameters for each scheme.
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 20223XEOLF:RUNV 3DUNV)DFLOLW\www.kluberinc.com16Const. Cost 22.1 – 23.6MConst. Cost W/Contingency: 24.3 – 25.9MTotal Project Cost W/Contingency 28.2 – 30.1M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022%/(1'6FKHPHwww.kluberinc.com17Const. Cost: 18.2 – 19.5MConst. Cost W/Contingency: 20.1 – 21.4MTotal Project Cost W/Contingency: 23.3 – 24.8M
1370 - Yorkville Maintenance Facility | Schematic Design | December 7, 2022&RPELQHG&RPSDULVRQ *DUDJH$GGLWLRQ(VFDODWLRQwww.kluberinc.com18BLEND Total Project Cost: 23.3 – 24.8 MUpdated Total Project Cost: 28.2 – 30.1 MOriginal Total Project Cost: 31.0 – 33.8 MSavings of 3 – 4 MEscalation Factors @ 6.0% per yearTotal Project Cost if waiting to complete Garage Addition in 10 Years
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2023-05
Well No. 7 Rehabilitation
Public Works Committee – January 17, 2023
Majority
Approval
Recommendation of Award
Brad Sanderson Engineering
Name Department
Page 2
Well 7 was constructed in May 2004, and the well equipment (pump, motor, column piping, etc.) has
been in service for approximately 18 years. Typically, routine maintenance is performed every 7 to
10 years to prevent premature failure of the well equipment and to inspect the interior condition of
the well. The last rehabilitation for Well 7 was performed over 15 years ago. Therefore, it is critical
that Well 7 be taken online for routine maintenance as soon as possible.
On November 22, 2022, EEI solicited a bid proposal from Layne Christensen Company (Layne) for
the rehabilitation of Water Well 7. Layne's bid was received, opened, and tabulated at 10:00 a.m.,
December 13, 2022. A tabulation of the bid and the engineer's estimate is attached for your
information and record.
The Bid Schedule consists of a Base Bid Schedule for items that are certain to be required for the
project and a Mandatory Alternate Bid Schedule for items that may be required. The pump and
motor must be removed from the well and the equipment inspected before a determination can be
made regarding the necessity of the Mandatory Alternate Bid Items. Furthermore, there are some
Mandatory Alternate Bid Items that are more likely to be utilized than others, depending on known
conditions at the current time, and careful consideration of these items is essential in determining the
potential total cost of the project.
We felt it was in the City's best interest to move forward with Layne because they furnished and
installed the existing Byron Jackson/Flowserve pump in Well 7 (and every other well in Yorkville),
and the Byron Jackson/Flowserve pump has served the City's water supply needs effectively over the
years. Layne’s particular expertise servicing Byron Jackson motors for continued reliable use has
proven to be beneficial to Yorkville and many other local communities. Furthermore, it should be
noted that Layne provided the services for drilling Well 7 and installing the original pump and motor
equipment, which gives them knowledge of the well and equipment that will be beneficial during this
project.
This project will cause the Well Rehabilitations (51-510-60-00-6022) expense line item to exceed
budgeted amounts by approximately $275,000. However, budgetary savings (due to the timing of
expenses) for the Water Sourcing DWC, Water Tower Rehab and Cation Exchange Media
Replacement projects is estimated at ~$1M, which will more than offset the overage.
At this time, we recommend the acceptance of the bid and approval of award be made to Layne
Christensen Company, 721 W. Illinois Ave., Aurora, IL 60506, in the amount of $359,721.00. This
bid amount is 1.36% above our engineer's estimate of $354,793.25.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: January 10, 2023
Subject: Well No. 7 Rehabilitation
BID
Page 3
ITEM UNIT
NO. ITEM UNIT QUANTITY PRICE AMOUNT
BASE BID ITEMS
1 MOBILIZATION, INCLUDING PERFORMANCE AND PAYMENT BONDS LS 1 9,300.00$ 9,300.00$
2 REMOVE PUMPING ASSEMBLY, MOTOR, COLUMN PIPING AND APPURTENANCES LS 1 37,350.00$ 37,350.00$
FROM WELL & TRANSPORT TO SHOP FOR INSPECTION, IN ACCORDANCE
WITH THE SPECIFICATIONS
3 INSPECT PUMPING ASSEMBLY AND PREPARE MICROMETER REPORT; LS 1 7,576.00$ 7,576.00$
INSPECT SUBMERSIBLE MOTOR INCLUDING SEAL, OUTER CAN, BALANCE
LINE, TERMINAL LEADS, ELECTRICAL CONNECTIONS, ETC.; INSPECT
COLUMN PIPING, SURGE CONTROL CHECK VALVE, AND PREPARE
COMPLETE INSPECTION REPORT, IN ACCORDANCE WITH THE
SPECIFICATIONS
4 HYPOT TEST THE EXISTING POWER CABLE, IN ACCORDANCE WITH LS 1 1,300.00$ 1,300.00$
THE SPECIFICATIONS
5 CONDUCT TELEVISION SURVEY, IN ACCORDANCE WITH THE SPECIFICATIONS LS 1 1,750.00$ 1,750.00$
6 PERFORM BORE BLAST REHABILITATION OF WELL FORMATION, IN LF 160 85.00$ 13,600.00$
ACCORDANCE WITH THE SPECIFICATIONS
7 PERFORM BAILING WITH RIG AND TWO-MAN CREW, IN ACCORDANCE WITH HR 16 610.00$ 9,760.00$
THE SPECIFICATIONS
8 FURNISH NEW (SHOP-BUILT) BYRON JACKSON/FLOWSERVE PUMPING ASSEMBLY, EA 1 64,800.00$ 64,800.00$
IN ACCORDANCE WITH THE SPECIFICATIONS
9 REHABILITATE EXISTING BYRON JACKSON/FLOWSERVE OIL FILLED MOTOR EA 1 5,775.00$ 5,775.00$
ASSEMBLY, IN ACCORDANCE WITH THE SPECIFICATIONS
10 FURNISH PITLESS ADAPTER O-RINGS, IN ACCORDANCE WITH THE EA 2 196.00$ 392.00$
SPECIFICATIONS
11 FURNISH 1-1/2" PVC CARRIER PIPE FOR LEVEL TRANSDUCER, IN LF 1,125 4.20$ 4,725.00$
ACCORDANCE WITH THE SPECIFICATIONS
12 FURNISH NEW LEVEL TRANSDUCER, AS REQUIRED TO MEET THE LS 1 9,500.00$ 9,500.00$
APPROPRIATE DEPTH SETTING OF THE PUMP AND MOTOR, IN
ACCORDANCE WITH THE SPECIFICATIONS
13 FURNISH A NEW FLAT CABLE MOTOR ASSEMBLY AND BRONZE TERMINAL LS 1 6,900.00$ 6,900.00$
CLAMP, IN ACCORDANCE WITH THE SPECIFICATIONS
14 REHABILITATE THE 10-INCH COLUMN PIPING, IN ACCORDANCE WITH LF 640 33.00$ 21,120.00$
THE SPECIFICATIONS
15 FURNISH NEW 10-INCH COATED DISCHARGE COLUMN PIPING WITH THREADED LF 485 144.00$ 69,840.00$
COUPLINGS, SET SCREWS AND APPURTENANCES, AS REQUIRED FOR A COMPLETE
ASSEMBLY IN ACCORDANCE WITH THE SPECIFICATIONS
16 CUT AND RE-THREAD COLUMN PIPING JOINTS, IN ACCORDANCE WITH EA 20 340.00$ 6,800.00$
THE SPECIFICATIONS
17 FURNISH NEW COLUMN PIPING COUPLINGS, IN ACCORDANCE WITH THE EA 20 355.00$ 7,100.00$
SPECIFICATIONS
18 CHASING COLUMN PIPING JOINTS, IN ACCORDANCE WITH SPECIFICATIONS EA 10 200.00$ 2,000.00$
19 FACING COLUMN PIPING JOINTS, IN ACCORDANCE WITH SPECIFICATIONS EA 10 200.00$ 2,000.00$
20 FURNISH A 10" DIAMETER BY 2'-6" LONG STAINLESS STEEL PIPE WITH LS 1 1,575.00$ 1,575.00$
ENDS FOR CONNECTING BETWEEN PUMPING ASSEMBLY AND COLUMN
PIPING, AS REQUIRED FOR A COMPLETE ASSEMBLY, IN ACCORDANCE
WITH THE SPECIFICATIONS
21 FURNISH DISCHARGE COLUMN SURGE CONTROL CHECK VALVE, IN EA 2 1,721.00$ 3,442.00$
ACCORDANCE WITH THE SPECIFICATIONS
22 FURNISH STAINLESS STEEL BANDING, PIPE DOPE, PVC CENTERING GUIDES, LS 1 3,216.00$ 3,216.00$
TWO (2) AIRLINES, GAUGES, AND OTHER MISC. FITTINGS FOR COMPLETE
INSTALLATION OF PUMP AND MOTOR ASSEMBLY, AND WELD COUPLING
TO PITLESS ADAPTER FOR LEVEL TRANSDUCER INSTALLATION,
IN ACCORDANCE WITH SPECIFICATIONS
23 INSTALL THE PUMP AND MOTOR ASSEMBLY, COLUMN PIPING, DISCHARGE SURGE LS 1 44,400.00$ 44,400.00$
VALVES, POWER CABLE, TWO (2) AIRLINE WATER LEVEL INDICATORS, CARRIER
PIPE FOR LEVEL TRANSDUCER, SUBMERSIBLE LEVEL TRANSDUCER, AND ALL
ACCESSORIES COMPLETE IN PLACE AND IN OPERATING CONDITION, IN
ACCORDANCE WITH THE SPECIFICATIONS
24 CONDUCT PUMPING TEST, IN ACCORDANCE WITH THE SPECIFICATIONS HR 4 1,300.00$ 5,200.00$
25 PERFORM WELL DISINFECTION, IN ACCORDANCE WITH THE SPECIFICATIONS EA 2 4,400.00$ 8,800.00$
26 DEMOBILIZATION, INCLUDING SITE RESTORATION LS 1 11,500.00$ 11,500.00$
TOTAL FOR ITEMS 1 THROUGH 26 AND
TOTAL BASE BID FOR WELL NO. 7 REHABILITATION 359,721.00$
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
"WATER WELL NO. 7 REHABILITATION"
BID TAB
(continued) B-01
ITEM UNIT
NO. ITEM UNIT QUANTITY PRICE AMOUNT
MANDATORY ALTERNATE BID ITEMS - WELL NO. 7 REHABILITATION
A FURNISH AND APPLY SODIUM HYPOCHLORITE AND LAYNE OXIMATE – LS 1 9,760.00$ 9,760.00$
LIQUID FOR CHEMICAL TREATMENT OF WELL
B REHABILITATE EXISTING BYRON JACKSON/FLOWSERVE PUMPING EA 1 22,950.00$ 22,950.00$
ASSEMBLY, INCLUDING SANDBLASTING AND PAINTING THE PUMP, NEW
WEAR RINGS AND BUSHINGS, NEW PUMP SHAFT, NEW SS INTAKE SCREEN,
AND ZINC SLEEVE BANDING, IN ACCORDANCE WITH THE SPECIFICATIONS
C CONVERT EXISTING BYRON JACKSON/FLOWSERVE OIL FILLED TYPE EA 1 97,666.00$ 97,666.00$
H MOTOR ASSEMBLY TO DOUBLE MECHANICAL SEAL MOTOR AT BYRON
JACKSON/FLOWSERVE FACILITY, IN ACCORDANCE WITH THE SPECIFICATIONS
D FURNISH A NEW BYRON JACKSON/FLOWSERVE DOUBLE MECHANICAL EA 1 198,770.00$ 198,770.00$
SEAL MOTOR ASSEMBLY WITH NEW FLAT POWER CABLE ASSEMBLY AND
BRONZE TERMINAL CLAMP, IN ACCORDANCE WITH THE SPECIFICATIONS
E FURNISH NEW ZINC SLEEVE BANDING ON INSIDE AND OUTSIDE OF COLUMN LS 1 23,520.00$ 23,520.00$
PIPING, IN ACCORDANCE WITH THE SPECIFICATIONS
F FURNISH NEW POWER CABLE, AS REQUIRED TO MEET THE APPROPRIATE LS 1 33,596.00$ 33,596.00$
DEPTH SETTING OF THE PUMP AND MOTOR, IN ACCORDANCE WITH
THE SPECIFICATIONS
G FURNISH NEW (FACTORY-BUILT) BYRON JACKSON/FLOWSERVE PUMPING ASSEMBLY, EA 1 59,700.00$ 59,700.00$
IN ACCORDANCE WITH THE SPECIFICATIONS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2023-06
2022 Road to Better Roads Program - MFT
Public Works Committee – January 17, 2023
Recommendation to Approve Request for Change in Plans
and Final Payment Estimate
Brad Sanderson Engineering
Name Department
Majority
Approval of Request for Change in Plans and Final Payment
Estimate
The 2022 Roads to Better Roads Program was awarded to Geneva Construction Company, P.O.
Box 998 Aurora, IL 60507 at total awarded value of $1,409,944.25. The project is now complete
and accepted.
The project came in $37,818.97 under budget for a Final Construction Cost of $1,372,125.28.
Due to the use of Motor Fuel Tax Funds, the Request for Change in Plans and Engineer’s Final
Payment Estimate needs to be approved by IDOT before final payment can be made.
We recommend that the City approve of the Request for Change in Plans and Engineer’s Final
Payment Estimate.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Rob Fredrickson, Finance Director
Jori Behland, City Clerk
Date: December 22, 2022
Subject: 2022 Roads to Better Roads - MFT
Engineer's Payment EstimateBLR 13230 (Rev. 05/13/21)Page 1 of 5Printed 12/22/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number22-00000-00-GMEstimate 5FinalPayable to NameGeneva Construction Co.AddressP.O Box 998, Aurora, IL 60507Date From10/27/22Date ToUnit ofAwardedApproved Change in PlansCompleted to DatePay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueSUPPLEMENTAL WATERINGUNIT16 $16.00 160 $1.0000BITUMINOUS MATERIALS (TACK COAT)LB42743 $427.431388628857 $0.0100 $288.57HMA SURFACE REMOVAL - BUTT JOINTSQ YD480 $4,800.000.9480.9 $10.0000 $4,809.00HMA BINDER COURSE, IL-9.5, N50TON5318 $398,850.00 87.525230.48 $75.0000 $392,286.00 HMA SURFACE COURSE, IL-9.5, MIX "D", N50TON5318 $398,850.00 477.85795.8 $75.0000 $434,685.00 SIDEWALK REMOVALSQ FT8110 $10,543.00 14306680 $1.3000 $8,684.00PCC SIDEWALK 5 INCHSQ FT8465 $60,948.00 18646601 $7.2000 $47,527.20 DETECTABLE WARNINGSSQ FT490 $14,700.00 35525 $30.0000 $15,750.00 COMB CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFT2275 $86,450.00 43.42231.6 $38.0000 $84,800.80 HMA SURFACE REMOVAL, 3"SQ YD2200 $6,050.00150.72350.7 $2.7500 $6,464.43HMA SURFACE REMOVAL, VARIABLE DEPTHSQ YD61020 $143,397.00 845.860174.2 $2.3500 $141,409.37 CLASS D PATCHES, TYPE III, 3 INCHSQ YD371 $11,315.50 3710 $30.5000CLASS D PATCHES, TYPE IV, 3 INCHSQ YD664 $17,662.40 6640 $26.6000CRACK ROUTING (PAVEMENT)FT60000 $1,200.00242957571 $0.0200 $1,151.42
BLR 13230 (Rev. 05/13/21)Page 2 of 5Printed 12/22/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number22-00000-00-GMPay ItemsMeas.QuantityValuesAddedDeductedQuantityUnit PriceValueCRACK FILLINGLB20000 $26,400.00 20000 $1.3200 $26,400.00 ROUTING AND SEALING CRACKSFT31684 $15,208.32 25331431 $0.4800 $15,086.88 MANHOLES TO BE ADJUSTEDEA6 $3,300.0024 $550.0000 $2,200.00INLETS TO BE ADJUSTEDEA54 $18,900.00 846 $350.0000 $16,100.00 SANITARY MANHOLES TO BE ADJUSTEDEA4 $5,400.0031 $1,350.0000 $1,350.00SANITARY MANHOLE RECONSTRUCTIONEA1 $2,050.001 $2,050.0000 $2,050.00VALVE BOXES TO BE ADJUSTEDEA1 $270.0010 $270.0000 B-BOX TO BE ADJUSTEDEA4 $600.0013 $150.0000 $450.00TYPE 1 FRAME AND GRATE, OPEN LIDEA1 $400.0010 $400.0000 TYPE 6 FRAME AND GRATEEA22 $19,800.00 202 $900.0000 $1,800.00TYPE 11 FRAME AND GRATEEA1 $520.001 $520.0000 $520.00THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLSSQ FT1687 $8,435.001261813 $5.0000 $9,065.00THERMOPLASTIC PAVEMENT MARKING - LINE 4"FT53832 $32,299.20 684160673 $0.6000 $36,403.80 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FT11778 $10,011.30 70811070 $0.8500 $9,409.50THERMOPLASTIC PAVEMENT MARKING - LINE 8"FT423 $507.6055368 $1.2000 $441.60THERMOPLASTIC PAVEMENT MARKING - LINE 12"FT3031 $6,062.008603891 $2.0000 $7,782.00THERMOPLASTIC
BLR 13230 (Rev. 05/13/21)Page 3 of 5Printed 12/22/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number22-00000-00-GMPAVEMENT MARKING - LINE 24"FT794 $3,573.00226568 $4.5000 $2,556.00RAISED REFLECTIVE PAVEMENT MARKER REMOVALEA110 $1,100.00110 $10.0000 $1,100.00SODDING, SPECIALSQ YD1243 $18,458.55 1081135 $14.8500 $16,854.75 PCC DRIVEWAY REMOVAL AND REPLACEMENTSQ YD12 $960.0059.571.5 $80.0000 $5,720.00HMA DRIVEWAY REMOVAL AND REPLACEMENTSQ YD83 $3,486.0046.536.5 $42.0000 $1,533.00BIKE PATH REMOVALSQ FT420 $546.0050.5369.5 $1.3000 $480.35HMA BIKE PATH REMOVAL AND REPLACEMENTSQ YD79 $2,449.0010.268.8 $31.0000 $2,132.80DETECTOR LOOP REPLACEMENTFT175 $3,585.7527148 $20.4900 $3,032.52TRAFFIC CONTROL AND PROTECTION, (SPECIAL)LSUM1 $10,500.00 1 $10,500.0000 $10,500.00 EMULSIFIED MALTENE-BASED REJUVENATORSQ YD59320 $59,913.20 34158979 $1.0100 $59,568.79 Total $1,409,944.25Total $1,370,392.78Miscellaneous Extras and CreditsValues6" PCC PAVEMENT REMOVAL (99 SY @ $12.00/SY) $1,188.004" AGGREGATE BASE COURSE (99 SY @ $5.50/SY) $544.50Total Miscellaneous Extras and Credits $1,732.50Total Value of Completed Work $1,372,125.28Deduct RetainageBalance Due of Completed Work $1,372,125.28Miscellaneous DebitsValues
BLR 13230 (Rev. 05/13/21)Page 4 of 5Printed 12/22/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number22-00000-00-GMTotal Miscellaneous DebitsNet Cost of Section $1,372,125.28Previous Payments $1,337,822.15Net Amount Due $34,303.13 The LPA is under agreements of understanding and has completed the required paperwork and documentation, with submissions made per the agreement. The Local Public Agency (LPA) certifies that the above pay estimate quantities do not require submission to the Department of Transportation of a Change in Plans (BLR 13210).The LPA certifies that a Change in Plans (BLR 13210) has been submitted to, and approved by the Department of Transportation as required for the above quantities.
BLR 13230 (Rev. 05/13/21)Page 5 of 5Printed 12/22/22Local Public AgencyUnited City of YorkvilleCountyKendallRoute(s) (Street/Road)Various Local RoadsSection Number22-00000-00-GMResident Engineer Date Local AgencyDate Prepared byQuentin TiscarenoTitleProject EngineerApprovedRegional Engineer Date
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #7
Tracking Number
PW 2023-07
2023 RTBR Update
Public Works Committee – January 17, 2023
Majority
Approval
Program Updates
Brad Sanderson Engineering
Name Department
Background
In September 2022 the City Council approved the list of streets planned for the 2023 RTBR
program as noted in the attached exhibit.
Discussion
With the comments from IDNR on the Lake Michigan Allocation Application, the City is
considering adding a 2nd water main replacement contract to be constructed in later 2023. The
areas suggested for the 2nd water main contract are in the same areas as what was planned for
a portion of the 2023 RTBR program.
Due to the overlapping of projects, we are suggesting that some of the roadwork will now be
part of the water main replacement project. Since water funds will be used to fund a portion
of these projects, we are estimating additional streets could be added.
Therefore, in summary, all streets noted within the approved program in September 2022 will
be completed as part of the RTBR or Water Main Replacement projects. In addition, we are
recommending adding Corneils and Beecher into the program. These roads were originally
planned for 2025, however due to their location and cost, they fit well into the current
program.
Action Requested:
General concurrence on the amended project.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
Eric Dhuse, Director of Public Works
CC: Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Date: January 11, 2023
Subject: 2023 RTBR Project Amendment
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PRIVATE DRIVE3-YEAR PLAN
DATE:
PROJECT NO.:
FILE:
BY:
JANUARY 2023
YO2238
MJT
PAVEMENT MANAGEMENT
SYSTEM UPDATE 2022
UNITED CITY OF YORKVILLE, ILLINOIS
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
www.eeiweb.com
PATH:H:\GIS\PUBLIC\YORKVILLE\2022\YO2238
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
NORTH
°
Legend
Year of Improvement
2023
2024
2025
YO2238- 3 Year Plan 1-11-23
TO BE COMPLETED
WITH WATER MAIN
REPLACEMENT PROJECT
2023 RTBR
ADDITIONS
2023 RTBR
ADDITIONS
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #8
Tracking Number
PW 2023-08
Public Works Vehicle and Equipment 5-Year Capital Plan
Public Works Committee – January 17, 2023
None
Informational
Bart Olson Administration
Name Department
FY 2023 Est. Price FY 2024 Price
Single Axle Dump carry over from 22 $236,000 Tandem axle dump truck w/wing $350,000
Bucket Truck Carry over from FY22 $230,000 One ton dump truck $70,000
One ton dump truck $70,000
Carry over costs $466,000 Boom Mower $35,000
Mini Loader $120,000
Single Axle Dump Truck $285,000 Street Sweeper $350,000
Director Truck $19,000 Leaf Vac $150,000
Utility Vehicle $15,000
Ditch Mowing Tractor $83,000
Buildings and Grounds Pickup $56,000
Proposed new expenses in FY 2023 $458,000 Proposed expenses in FY 2024 $1,145,000
$924,000
None Proposed at this time
Transit Van $40,000
Transit Van $40,000
Director Truck 1/3 $19,000
Proposed new expenses in FY 23 $99,000
Crane truck carry over $100,000 None Proposed at this time
Director Truck 1/3 $19,000
3/4 ton pickup truck $56,000
Proposed new expenses in FY 2023 $75,000
Sale of Vehicles $16,000 Tandem axle dump truck TBD
Ford F150 $4,000 One ton dump truck TBD
Mowing Tractor (trade in) $24,000 One ton dump truck TBD
Mower TBD
Skid Steer TBD
Income from sale of vehicles $44,000
Public Works Vehicle and Equipment 5-Year Capital Plan
Water Department Vehicle Replacement
Sewer Department Vehicle Replacment
Water Department Vehicle Replacement
Sewer Department Vehicle Replacment
Sale of Equipment Sale of Equipment
1
FY 2025 Price FY 2026 Price
Tandem Axle Dump $325,000 Sigle Axle Dump $300,000
Backhoe $175,000 Tandem Axle Dump $350,000
Mower $12,500
Proposed expenses in FY 2025 $512,500 Proposed expenses in FY 2026 $650,000
None Proposed at this time 3/4 ton crew cab pickup with plow $63,000
3/4 ton crew cab pickup with plow $60,000 Vacuum Truck $450,000
Tandem Axle Dump TBD Tandem axle dump truck TBD
Backhoe TBD Single Axle Dump TBD
Mower TBD Vacuum Truck TBD
TBD
Public Works Vehicle and Equipment 5-Year Capital Plan
Sewer Department Vehicle Replacment Sewer Department Vehicle Replacment
Water Department Vehicle Replacement Water Department Vehicle Replacement
Sale of Equipment Sale of Equipment
2
FY 2027 Price FY 2028 Price
Single Axle Dump Truck $315,000 Single Axle Dump Truck $335,000
Single Axle Dump Truck $315,000 Trackless/Ventrac type tractor $200,000
Mower $15,000
1 Ton Pickup $62,500
Proposed expenses in FY 2027 $707,500 Proposed expenses in FY 2028 $535,000
None Proposed at this time 1 Ton Utility Truck (2)$140,000
One Ton Pickup $65,000 None Proposed at this time
Single Axle Dump TBD 1 Ton Utility Truck (2) TBD
Single Axle Dump TBD Single Axle Dump Truck TBD
One Ton Pickup TBD TBD
Public Works Vehicle and Equipment 5-Year Capital Plan
Water Department Vehicle Replacement
Sewer Department Vehicle ReplacmentSewer Department Vehicle Replacment
Water Department Vehicle Replacement
Sale of Equipment Sale of Equipment
3
NumberYearMake Model Vin Value Plate Vehicle # Department1 2001 Aluma Ltd Trailer IYGUS18281B001671 700$ PW2 2003 Haulmark Trailer 16HCB12153H112082 2,200$ STREETS3 1998 Cronkhite Trailer - 2 axel 16x7 473271926W1101575 3,000$ M091254 STREETS4 2006 F550 Aerial Lift Truck 1FSAF57P56EC54524 69,270$ M161896 Y26 STREETS5 2008 Ford F150 1FTRF14W98KD16085 17,225$ M168863 Y5 WATER6 2007 Ford F250 1FTNF21587EA47543 30,000$ M160751 Y25 STREETS7 2003 Ford F350 1FTSF31SX3EA32518 35,000$ M139290 Y8 WATER8 2008 Ford F350 1FDWF37Y08ED57176 23,000$ M168872 Y4 STREETS9 2005 Freightliner Truck - HC80 1FVAB6BV75DN04463 143,900$ M151796 Y21 STREETS10 2008 International Dump Truck 1HTWDAAN48J648495 99,666$ M170535 Y13 STREETS11 2006 International Truck 1HTWDAAN46J218804 89,068$ M156008 Y23 STREETS12 2007 International Truck - 7400 1HTWDAAR37J429772 87,825$ M161895 Y27 STREETS13 2007 International Truck - 7400 1HTWDAAR17J429771 87,825$ M161894 Y28 STREETS14 2008 International Truck - 7400 1HTWHAAR78J648496 110,814$ M170083 Y9 STREETS15 2004 Mac Lander Trailer 4UVPF202X41005505 2,000$ M095484 STREETS16 1998 Towmaster Trailer - Single axel 12' 4KNTT1412WL160456 2,000$ STREETS17 2004 International Dump Truck 1HTWDAAR74J083169 72,000$ M143323 Y10 STREETS18 2006 International Dump Truck 1HTWHAAR36J218803 45,525$ M156007 Y22 STREETS19 2005 Ford F350 1FDWF37Y25EC37004 54,841$ M149884 Y20 SEWER20 2015 Peterbilt Vac Con 2NP3LJOX8FM266717 377,229$ M200121 Y2 SEWER21 2016 Peterbilt 348 2NP3LJ0X9GM361854 170,000$ M208199 Y11 STREETS22 2016 Ford F350 1FDRF3H68GED40778 28,689$ M210871 Y3 STREETS23 2016 Ford F350 1FDRF3H6XGED40779 28,689$ M210857 Y6 STREETS24 2017 Ford F150 1FTEW1CF8HFA76567 24,156$ M211311 Y15 WATER25 2018 Ford F150 1FTEX1CB2JKE60822 24,895$ M218135 Y12 WATER26 2019 Ford Super Duty F-250 1FTBF2B61KED14170 36,275$ M219175 Y16 STREETS272021 Ford F350 Utility 1FDRF3862MED05707 55,000$ Y1 WATER282021 Ford F350 Utility 1FD8F2B66MED05706 55,000$ M137295 Y7 WATER292022 IntersateSI 820 TA@XLT 1UK500J23P19,725$ WATER302022 FordF-350 1FTRF3B6XNEF30950 49,000$ WATER312022 FordF-350 1FTRF3B63NEF2094949,000$ WATERPWVehiclesandEquipment
322022 FordF-350 with plow65,000$ STREETS332022 FordF-350 with plow65,000$ STREETS342007 Caterpillar Backhoe - 420E W01344 76,000$ PW352004 Tarco Leaf Vacuum - M02-4-04 (Tarrant) XX-8174 90,000$ PW362020 Bobcat S76 B4CD11787 68,000$ PW372008 John Deere 3320 / Utility Tractor 140285 15,000$ PW382022 John Deere 6120E Tractor with loader 21438 85,000$ STR392013 Bushwacker ST120 pull behind mower 13ST120-1320-20001 12,000$ STR402013 Toro 74267 Z Master 313000181 13,000$ PW412013 Bomag BW120AD 8618600181798q 28,000$ STR422015 Taceuchi T8 Skid Steer 200801830 66,000$ PW432019 10,000 gal. liquid storage tank 11,000$ PW442017 Henderson Xtreme brine maker 40,000$ PW452020 Toro Ground Mower 40357590 53,000$ PW462020 Toro Z Master Mower 407414378 10,500$ PW472021 John Deere 6044R Laoder and Snow Blade1LV4066RCMM10383645,477$ PW482021 SALT DOGG 2yd stainless steel salt spreader (3) 22,500$ PW492022 CATERPILLAR 930M WHEEL LOADER CAT0930MEF5K02207 225,000$ PW 502022 JOHN DEERE 4066R TRACTOR 1LV4066RCMM103836 50,000$ PW 51Bobcat Grader 633 6,250$ PW52Pressure Washer 5,000$ PW53Harley Power Box Rake T-6 6YA018 5,000$ PW541999 Alamo SHD88 Mower 16069 4,100$ PW55Honda M-50 Generator 107913 1,500$ PW56Honda 3" Trash Pump WT30X 537860 1,500$ PW571992 Dynapac LF140 Compactor 400013 1,800$ PW58Mueller Tapping Machine (x2) 5,000$ PW59Valve Operator 2,500$ PW601998 Landa #7-00033 Pressure Washer 555111 2,500$ PW61Campbell/Hausefield Air Compressor #C1103120HB 2-00028 1,500$ PW62Miller Millermatic 250X Welder 082627 2,000$ PW631989 Homelite 3" Trash Pump RTP3 510033 1,000$ PW64American Air Compressor L6560V 1,000$ PW65Flatbed Wagon 1,000$ PW
66Stihl Chainsaw (x4) 3,000$ PW67Boss RT3 Straight Blade Snow Plow (x8) 8'6" 30,400$ PW68Woods Gill GHT60 Rototiller 626830 1,800$ PW69Cosmo S-500U Fertilizer Spreader 601257 600$ PW70Massey Ferguson MF1026 Snow Plow 000209 2,000$ PW71Bobcat Breaker B950 012164 7,000$ PW72Bobcat Pallet Forks 712927 600$ PW73Bobcat 74" Tooth Bucket 731421 1,000$ PW74Bobcat 74" Utility Bucket 732305 700$ PW75Bluebird S22 Seeder (S22H5DA) 329413 1,400$ PW76Lincoln Arc Welder AC-225 9422-604 400$ PW77Tru-Drill Press #921F 9082 400$ PW78Boss RT3 Straight Blade Snow Plow (x1) 7'6" 3,600$ PW79Honda 3" Trash Pump WT30X 846493 1,500$ PW80Woods Gill Aerator PL72 890308 1,600$ PW81Huskey Plow/Rake 500$ PW82Stihl Cut Off Saws (x3) 3,200$ PW83Stihl Extend Chain Saw HT75 700$ PW84Master Heater 150,000 BTU 29456 007401 400$ PW85Monroe Snow Plow - 11' MP41R11-ISCT-MB103-05-1262 4,000$ PW86Monroe Salt Spreader - RTS3645-6-OW 03-05-3113 2,200$ PW87Monroe Snow Plow - 11' MP41R11-ISCT-MB102-04-1116 4,000$ PW88Monroe Salt Spreader - RTS8637-OW1G 02-04-3163 2,200$ PW89Monroe Snow Plow - 11' MP41R11-ISCT-MB103-11-1716 4,000$ PW90Monroe Salt Spreader - RTS3645-6-OW 03-11-3481 2,200$ PW91Monroe Snow Plow - 11' MP41R12-ISCT-MB105-04-1064 4,000$ PW92Monroe Salt Spreader 2,200$ PW93Monroe Sand/Rock Spreader #MS10318 05-05-3151 3,700$ PW94Monroe Snow Plow - 11' MP41R11-ISCT-MB105-05-1088 4,000$ PW95Monroe Salt Spreader RTS3645-6-RFMS 05-10-3482 2,200$ PW96Monroe Snow Plow - 11' MP41R11-ISCT-MB106-07-1260 4,000$ PW97Monroe Salt Spreader - RTS3645-6-RFMS 06-06-3206 2,200$ PW98Monroe Snow Plow - 11' MP41R11-ISCT-MB106-07-1259 4,000$ PW99Monroe Salt Spreader - RTS3645-6-RFMS 06-06-3207 2,200$ PW
1001992 Saw - Concrete (2) 1,600$ PW101Graco Lazer Line F06A / 248862 BA1937 4,500$ PW102Miscellaneous Equipment & Hand Tools for Public Works10,000$ PW103Walk Behind Saw Norton PC13 1,500$ PW1042013 Hammer Drill Metabo KHE54/06061420 1,500$ PW1052012 Finish Mower Woods Turf Batwing 9130 Rd-2 / 1168547 8,000$ PW1062013 Toro Z589 60" mower 74254 280000112 9,589$ PW1072015 Kubota RCK60P 16185 7,520$ PW1082015 Bobcat angle broom 84 Serial # 231419844 6,250$ PW1092015 Bobcat snow pusher 94 Serial # A01502197 2,500$ PW1102016 Boss 8'-6" snow plow (10) 75,082$ PW1112015 Kubota 724 XKW zero turn mower 10705 6,500$ PW1122014 3000 gallon liquid storage tank 4,000$ PW1132014 6000 gallon liquid storage tank 7,500$ PW1142015 Henderson Wedge truck tanks for brine 4,100$ PW1152015 Henderson Wedge truck tanks for brine 4,100$ PW1162015 Henderson Wedge truck tanks for brine 4,100$ PW1172015 Henderson Wedge truck tanks for brine 4,100$ PW1182015 Henderson Wedge truck tanks for brine 4,100$ PW1192015 Henderson Wedge truck tanks for brine 4,100$ PW1202015 Henderson Wedge truck tanks for brine 4,100$ PW1212016 Henderson 2yd stainless steel salt spreader 5,557$ PW1222016 Henderson 2yd stainless steel salt spreader 5,557$ PW1232019 Radar Speed Signs (6)12,000$ PW1242019 Boss 9'-0" snow plow 5,500$ PW1252019 Tommy Gate Pickup Truck lift gate 4,400$ PW1262019 Salt Spread for Skid Steer 1,800$ PW127Misc. power toolsincludes string trimmers, snow blowers, blowers10,000$ PWGrand Total 3,293,099$
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #9
Tracking Number
PW 2023-09
2023 Water Main Replacement – Contract B Design Engineering Agreement
Public Works Committee – January 17, 2023
Majority
Approval
Please see attached memo.
Bart Olson Administration
Name Department
Summary
Consideration of a design engineering agreement with EEI for Phase II of the 2023
RTBR program, related to the Lake Michigan water source project’s watermain replacement
schedule.
Background
This item was last discussed by the City Council at the January 10th City Council
meeting, when the Council heard a presentation from City Engineer Brad Sanderson about the
status of the Lake Michigan water allocation permit and outcome that the City will need to
accelerate and add to its planned watermain replacement program. Prior to that meeting, the City
Council approved an RTBR schedule for Summer 2023 in September 2022 and then a design
engineering contract for that project in October 2022.
In accordance with the presentation at the January 10th City Council meeting, EEI has
prepared a design engineering contract for this supplemental annual program. The contract
contains a fixed fee in the amount of $131,051 with direct expenses estimated at $8,445 for an
estimated grand total of $139,496. In order to bid the work out this year and get it completed on
our Lake Michigan permit timeline, this design engineering agreement needs to be approved as
soon as possible.
Recommendation
Staff recommends approval of the design engineering agreement with EEI Phase II of the
2023 RTBR program, related to the Lake Michigan water source project’s watermain
replacement schedule.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: October 13, 2022
Subject: RTBR 2023 – design engineering
2023 Water Main Replacement – Contract B
United City of Yorkville
Professional Services Agreement - Design Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the Scope
of Services (Attachment B). Design engineering will be provided for approximately
4,700 linear feet of water main improvements on Pleasure Drive, Center Street, Main
Street, and Colton Street. (see Attachment E for project limits). Engineering will be in
accordance with all City, Standard Specifications for Water and Sewer Construction in
Illinois, Illinois Department of Transportation, and Illinois Environmental Protection
Agency requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Attachment C. Design Engineering will be paid for as a Fixed Fee (FF) in the amount
of $131,051. Direct expenses are estimated at $8,445. The hourly rates for this project
are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All
payments will be made according to the Illinois State Prompt Payment Act and not less
than once every thirty days.
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
2023 Water Main Replacement – Contract B
United City of Yorkville
Professional Services Agreement
Design Engineering
E. Ownership of Records and Documents:
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status: The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes
500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery
or attempted bribery of an officer or employee of the State of Illinois or any other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
2023 Water Main Replacement – Contract B
United City of Yorkville
Professional Services Agreement
Design Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting: The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter
60). The Contractor agrees to incorporate this clause into all subcontracts under this
Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
2023 Water Main Replacement – Contract B
United City of Yorkville
Professional Services Agreement
Design Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
2023 Water Main Replacement – Contract B
United City of Yorkville
Professional Services Agreement
Design Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of exhibits is as
follows:
Attachment A: Standard Terms and Conditions
Attachment B: Scope of Services
Attachment C: Estimate of Level of Effort and Associated Cost
Attachment D: Estimated Schedule
Attachment E: Location Map
Attachment F: 2022 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2023.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
John Purcell Brad Sanderson, PE
Mayor Chief Operating Officer / President
_________________________________ ________________________________
Jori Behland Angie Smith
City Clerk Executive Assistant
STANDARD TERMS AND CONDITIONS
Agreement: These Standard Terms and Conditions, together with the Professional Services
Agreement, constitute the entire integrated agreement between the OWNER and Engineering
Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions
between the Parties. These terms may be amended, but only if both parties consent in writing.
Standard of Care: In providing services under this Agreement, the ENGINEER will
endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised
by members of the same profession currently practicing under same circumstances in the same
locality. ENGINEER makes no other warranties, express or implied, written or oral under this
Agreement or otherwise, in connection with ENGINEER’S service.
Construction Engineering and Inspection: The ENGINEER shall not supervise, direct,
control, or have authority over any contractor work, nor have authority over or be responsible for
the means, methods, techniques sequences, or procedures of construction selected or used by any
contractor, or the safety precautions and programs incident thereto, for security or safety of the
site, nor for any failure of a contractor to comply with laws and regulations applicable to such
contractor’s furnishing and performing of its work.
The ENGINEER neither guarantees the performance of any contractor nor assumes
responsibility for contractor’s failure to furnish and perform the work in accordance with the
contract documents.
The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or
supplies, or any of their agents or employees or any other person at the site or otherwise
furnishing or performing any work.
Shop drawing and submittal review by the ENGINEER shall apply to only the items in the
submissions and only for the purpose of assessing if upon installation or incorporation in the
project work they are generally consistent with the construction documents. OWNER agrees that
the contractor is solely responsible for the submissions and for compliance with the construction
documents. OWNER further agrees that the ENGINEER’S review and action in relation to these
submissions shall not constitute the provision of means, methods, techniques, sequencing or
procedures of construction or extend or safety programs or precautions. The ENGINEER’S
consideration of a component does not constitute acceptance of the assembled items.
The ENGINEER’S site observation during construction shall be at the times agreed upon in the
Project Scope. Through standard, reasonable means the ENGINEER will become generally
familiar with observable completed work. If the ENGINEER observes completed work that is
inconsistent with the construction documents, that information shall be communicated to the
contractor and OWNER for them to address.
Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction
costs represents ENGINEER’S best and reasonable judgment as a professional engineer.
OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s
methods of determining pricing, or over competitive bidding by contractors, or of market
conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or
actual construction costs will not vary from ENGINEER’S opinion of probable construction
costs.
Copies of Documents & Electronic Compatibility: Copies of Documents that may be
relied upon by OWNER are limited to the printed copies (also known as hard copies) that are
signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of
other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER.
Any conclusion or information obtained or derived from such electronic files will be at the user's
sole risk. When transferring documents in electronic media format, ENGINEER makes no
representations as to long term compatibility, usability, or readability of documents resulting
from the use of software application packages, operating systems, or computer hardware
differing from those used by ENGINEER at the beginning of the project.
Changed Conditions: If, during the term of this Agreement, circumstances or conditions
that were not originally contemplated by or known to the ENGINEER are revealed, to the extent
that they affect the scope of services, compensation, schedule, allocation of risks, or other
material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate
portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions
necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good
faith enter into renegotiation of this Agreement to address the changed conditions. If terms
cannot be agreed to, the parties agree that either party has the absolute right to terminate this
Agreement, in accordance with the termination provision hereof.
Hazardous Conditions: OWNER represents to ENGINEER that to the best of its
knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a
Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify
OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental
officials. It is acknowledged by both parties that ENGINEER's scope of services does not include
any services related to a Hazardous Condition. In the event ENGINEER or any other party
encounters a Hazardous Condition, ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance of services on the portion of the
project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or
contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous
Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and
Regulations.
Consequential Damages: Notwithstanding any other provision of this Agreement, and to the
fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective
officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other
or shall make any claim for any incidental, indirect, or consequential damages arising out of or
connected in any way to the Project or to this Agreement. This mutual waiver of consequential
damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of
income, loss of reputation, or any other consequential damages that either party may have
incurred from any cause of action including negligence, strict liability, breach of contract, and
breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar
waivers of consequential damages protecting all the entities or persons named herein in all
contracts and subcontracts with others involved in this project.
Termination: This Agreement may be terminated for convenience, without cause, upon
fourteen (14) days written notice of either party. In the event of termination, the ENGINEER
shall prepare a final invoice and be due compensation as set forth in the Professional Services
Agreement for all costs incurred through the date of termination.
Either party may terminate this Agreement for cause upon giving the other party not less than
seven (7) calendar days’ written notice for the following reasons:
(a) Substantial failure by the other party to comply with or perform in accordance
with the terms of the Agreement and through no fault of the terminating party;
(b) Assignment of the Agreement or transfer of the project without the prior written
consent of the other party;
(c) Suspension of the project or the ENGINEER’S services by the OWNER for a
period of greater than ninety (90) calendar days, consecutive or in the aggregate.
(d) Material changes in the conditions under which this Agreement was entered into,
the scope of services or the nature of the project, and the failure of the parties to
reach agreement on the compensation and schedule adjustments necessitated by
such changes.
Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual
relationship with or a cause of action in favor of a third party against either the OWNER or the
ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and
exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against
the ENGINEER because of this Agreement or the performance or nonperformance of services
hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts
with contractors, subcontractors, vendors and other entities involved in this Project to carry out
the intent of this provision.
Force Majeure: Each Party shall be excused from the performance of its obligations under
this Agreement to the extent that such performance is prevented by force majeure (defined
below) and the nonperforming party promptly provides notice of such prevention to the other
party. Such excuse shall be continued so long as the condition constituting force majeure
continues. The party affected by such force majeure also shall notify the other party of the
anticipated duration of such force majeure, any actions being taken to avoid or minimize its
effect after such occurrence, and shall take reasonable efforts to remove the condition
constituting such force majeure. For purposes of this Agreement, “force majeure” shall include
conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary
or involuntary compliance with any regulation, law or order of any government, war, acts of war
(whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or
default of public utilities or common carriers, destruction of production facilities or materials by
fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder
shall in no event be delayed by the payer because of a force majeure affecting the payer.
Additional Terms or Modification: All prior understandings and agreements between
the parties are merged into this Agreement, and this Agreement may not be modified orally or in
any manner other than by an Agreement in writing signed by both parties. In the event that any
provisions of this Agreement shall be held to be invalid or unenforceable, the remaining
provisions shall be valid and binding on the parties.
Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under
or interest in this Agreement without the prior written consent of the other party. Subcontracting
normally contemplated by the ENGINEER shall not be considered an assignment for purposes of
this Agreement.
Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this
Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of
that provision or of the remainder of this Agreement.
Attorney’s Fees: In the event of any action or proceeding brought by either party against the
other under this Agreement, the prevailing party shall be entitled to recover from the other all
costs and expenses including without limitation the reasonable fees of its attorneys in such action
or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge
reasonable.
Headings: The headings used in this Agreement are inserted only as a matter of convenience
only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect
the construction or interpretation of this Agreement.
2023 Water Main Replacement – Contract B
United City of Yorkville, IL
Professional Services Agreement - Design Engineering
Attachment B – Scope of Services
DESIGN ENGINEERING
2.1 Project Management and Administration
x Budget Tracking
x Management of Personnel and the Engineering Contract
x Coordination with the City and Other Regulatory Agencies (IEPA)
x Coordination with Bristol Township
x Coordination with IDOT
2.2 Project Meetings
x Project Kick-Off Meeting Between the City and EEI
x One (1) Design Progress Meeting Between the City and, EEI prior to Bidding
x One (1) Design Meeting Between the City, Bristol Township, and EEI prior to Bidding.
2.3 Topographic Survey
x Field Survey
x Drafting to Create Base File
2.4 Utility Coordination
x Design JULIE
x Plan Submission and Coordinate with Private Utilities
2.5 Final Plans, Specifications and Estimates
x Preparation of 60%, 90%, and 100% Engineering Plans
x Preparation of 90% and 100% Project Manual and Engineer’s Opinion of Probable Construction Cost.
Project Manual Shall Include Bidding and Contract Documents, General Conditions, and Special
Provisions.
2.6 Permits
x Prepare IEPA Documentation for CCDD Management of Soils
x Prepare IEPA Construction Permit Application and Acquire Permit
x Coordinate IDOT Permit if Necessary
2.7 Bidding and Contracting
x Prepare Bidders List and Ad for Bid
x Submit Ad for Bid to the Local Paper and Post Bidding Documents on QuestCDN
x Address Bid Questions and Prepare Addenda
x Attend Bid Opening
x Prepare Bid Tab, Bid Summary, and Recommendation of Award
x Execute Contract Documents
ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT United City of YorkvillePROJECT TITLEPREPARED BY2023 Water Main Replacement - Contract BROLE PIC PM SPE 2 PE SPM SPT 2 ST PM SPT 1 ADMINRATE $228 $194 $183 $154 $216 $159 $129 $159 $149 $70PROJECT ADMINISTRATION2.1 Project Management and Administration 4 34 14 - - - - - - - 52 10,070$ 2.2 Project Meetings 3 3 12 - - - - - - - 18 3,462$ 2.3 Topographic Survey - - - - 27 78 27 - - - 132 21,717$ 2.4 Utility Coordination - - 3 12 - - - - - - 15 2,397$ 2.5 Final Plans, Specifications, and Estimates 8 52 160 90 - - - 50 140 - 500 83,862$ 2.6 Permits - 6 11 - - - - - - - 17 3,177$ 2.7 Bidding and Contracting 2 11 10 9 - - - - - 8 40 6,366$ Insert Task Subtotal: 17 106 210 111 27 78 27 50 140 8 - 774 131,051$ 17 106 210 111 27 78 27 50 140 8 - 774 131,051 DIRECT EXPENSESMileage = 125$ Printing = 320$ Material Testing = -$ Environmental Assessment = 8,000$ DIRECT EXPENSES = 8,445$ LABOR SUMMARYEEI Labor Expenses = 131,051$ TOTAL LABOR EXPENSES131,051$ TOTAL COSTS 139,496$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:KDWCOSTTASK NO.TASK DESCRIPTIONHOURS
ATTACHMENT D: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of YorkvilleYO2256-PPROJECT TITLEDATE PREPARED BY2023 Water Main Replacement - Contract BKDWJAN FEB MARAPR MAYJUNE JULYAUG SEP OCT NOV DECPROJECT ADMINISTRATION2.1 Project Management and Administration2.2 Project Meetings2.3 Topographic Survey2.4 Utility Coordination2.5 Final Plans, Specifications, and Estimates2.6 Permits2.7 Bidding and Contracting 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comTASK NO.TASK DESCRIPTION1/5/232023
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!(!(
!(!(!(!(BridgeMain
Park
Spring
Veterans
Somonauk
Center McHughRiverGame FarmFreemontWalnut
Elm
KingLibertyJacksonSunset
BristolChurchPleasure
ColtonLeisure
PrairieLandmark
Hillcrest
GawneGeorgeanna MarketplaceWestDaltonWoodworthWorsleySandersTowerConover
AppletreeCenter
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, Illinois 60554
(630) 466-6700
Legend
!(VALVE
GF HYDRANT
UNKNOWN WATER MAIN
3" WATER MAIN AND SMALLER
4" WATER MAIN
6" WATER MAN
8" WATER MAIN
10" WATER MAIN
12" WATER MAIN
16" WATER MAIN
WATER MAIN REPLACEMENT
ATTACHMENT E
LOCATION MAP
www.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
JANUARY 2023
YO2217
YO2217_Attachment E 2023.MXD
H:\GIS\PUBLIC\YORKVILLE\2022\
MJT ³
1,200 0600 Feet
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #10
Tracking Number
PW 2023-10
BrightFarms – Plat of Dedication and Grant of Easements
Public Works Committee – January 17, 2023
Majority
Approval
Plat of Dedication and Grant of Easements
Brad Sanderson Engineering
Name Department
As part of the development process, the City is requesting dedication of right-of-way along
Corneils Road. The attached plat of dedication has been reviewed and found to be acceptable.
We are recommending that the City Council consider approval.
In addition, there are several easements that are required as part of the development. The
attached grant of easement document has also been reviewed and found to be acceptable. We are
recommending that the City Council consider approval.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Jori Behland, City Clerk
Rob Fredrickson, Finance Director
Date: January 10, 2023
Subject: BrightFarms - Plat of Dedication and Grant of Easements
PROJ. NO.:21.0272-021 OF 1SCALE: 1" = 150'PLAT OF DEDICATIONALTA SURVEYS z TOPOGRAPHY z CONSTRUCTION STAKING2631 GINGER WOODS PARKWAY, STE. 100AURORA, IL 60502PHONE: (630) 820-9100 FAX: (630) 820-7030 EMAIL: ADMIN@CLSURVEYING.COMBRIGHTFARMSCLIENTELDAMAIN ROAD & CORNEILS ROADPROJECTJACOB & HEFNER ASSOCIATES, INC. 1333 BUTTERFIELD ROAD, SUITE 300 DOWNERS GROVE, IL 60515 ABBREVIATIONSLINE LEGENDLEGENDELDAMAIN ROAD CORNEILS ROADYORKVILLE , IL AREA SUMMARYP.I.N. 02-07-300-004COUNTY CLERK'S CERTIFICATEOWNER'S CERTIFICATENOTARY CERTIFICATESURVEYOR’S CERTIFICATECITY COUNCIL CERTIFICATEHEREBY DEDICATEDJ:\Psdata\2021 Projects\21.0272\21.0272-02 Dedication\21.0272-02 PODed.dwg, 12/13/2022 2:27:46 PM
CURVE TABLENO.LENGTHRADIUSCHORD DIRECTIONCHORD LENGTHPROJ. NO.:21.0272-031 OF 2SCALE: 1" = 150'PLAT OF EASEMENT GRANTALTA SURVEYS z TOPOGRAPHY z CONSTRUCTION STAKING2631 GINGER WOODS PARKWAY, STE. 100AURORA, IL 60502PHONE: (630) 820-9100 FAX: (630) 820-7030 EMAIL: ADMIN@CLSURVEYING.COMBRIGHTFARMSCLIENTELDAMAIN ROAD & CORNEILS ROADPROJECTJACOB & HEFNER ASSOCIATES, INC. 1333 BUTTERFIELD ROAD, SUITE 300 DOWNERS GROVE, IL 60515 ABBREVIATIONSLINE LEGENDLEGENDELDAMAIN ROAD CORNEILS ROADYORKVILLE , IL P.I.N. 02-07-300-004OVERJ:\Psdata\2021 Projects\21.0272\21.0272-03 Easement\21.0272-03 POEase.dwg, 12/13/2022 2:31:33 PM
PROJ. NO.:21.0272-032 OF 2SCALE: NONEALTA SURVEYS z TOPOGRAPHY z CONSTRUCTION STAKING2631 GINGER WOODS PARKWAY, STE. 100AURORA, IL 60502PHONE: (630) 820-9100 FAX: (630) 820-7030 EMAIL: ADMIN@CLSURVEYING.COMSURVEYOR CERTIFICATESTORM WATER MANAGEMENT EASEMENT PROVISIONS“” PUBLIC UTILITY AND DRAINAGE EASEMENT“” “”“”“” “”OWNERNOTARYCITY CERTIFICATECITY ENGINEERBRIGHTFARMSCLIENTELDAMAIN ROAD & CORNEILS ROADPROJECTJACOB & HEFNER ASSOCIATES, INC. 1333 BUTTERFIELD ROAD, SUITE 300 DOWNERS GROVE, IL 60515 YORKVILLE , IL PLAT OF EASEMENT GRANTOVERJ:\Psdata\2021 Projects\21.0272\21.0272-03 Easement\21.0272-03 POEase.dwg, 12/13/2022 2:31:35 PM
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #11
Tracking Number
PW 2023-11
Bristol Bay – Route 47 Connection
Public Works Committee – January 17, 2023
A discussion will take place.
Bart Olson Administration
Name Department
ITEM NO ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 PAVEMENT REMOVAL SY 2,550 13.00$ 33,150.00$
2 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5" SY 4,550 5.00$ 22,750.00$
3 HOT-MIX ASPHALT SURFACE REMOVAL, BUTT JOINT SY 50 15.00$ 750.00$
4 EARTH EXCAVATION CY 2,000 37.00$ 74,000.00$
5 POROUS GRANULAR EMBANKMENT, SUBGRADE CY 200 50.00$ 10,000.00$
6 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SY 360 2.00$ 720.00$
7 AGGREGATE BASE COURSE, TYPE B, 12" SY 3,380 30.00$ 101,400.00$
8 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N70, 11" TON 4,180 90.00$ 376,200.00$
9 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N70, 1.5" TON 570 95.00$ 54,150.00$
10 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 4.5" TON 370 90.00$ 33,300.00$
11 HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N50, 1.5" TON 130 95.00$ 12,350.00$
12 LEVELING BINDER (MACHINE METHOD), 1" TON 380 100.00$ 38,000.00$
13 STRIP REFLECTIVE CRACK CONTROL TREATMENT FOOT 2,920 2.00$ 5,840.00$
14 BITUMINOUS MATERIALS (PRIME COAT) GAL 810 0.10$ 81.00$
15 AGGREGATE (PRIME COAT) TON 10 0.10$ 1.00$
16 GRADING AND SHAPING DITCHES FOOT 2,920 16.00$ 46,720.00$
17 TEMPORARY DITCH CHECKS FOOT 350 15.00$ 5,250.00$
18 PERIMETER EROSION BARRIER FOOT 2,920 3.00$ 8,760.00$
19 COMBINATION CONCRETE CURB & GUTTER TYPE B-6.12 FOOT 650 35.00$ 22,750.00$
20 HOT-MIX ASPHALT SHOULDERS, 6" SY 1,000 45.00$ 45,000.00$
21 AGGREGATE BASE COURSE, TYPE B, 6" SY 1,000 20.00$ 20,000.00$
22 AGGREGATE SHOULDERS, TYPE B, 6" SY 1,670 20.00$ 33,400.00$
23 THERMOPLASTIC PAVEMENT MARKINGS, LETTER & SYMBOLS SF 146 5.00$ 730.00$
24 THERMOPLASTIC PAVEMENT MARKINGS, 4" FOOT 9,450 2.00$ 18,900.00$
25 THERMOPLASTIC PAVEMENT MARKINGS, 6" FOOT 700 1.20$ 840.00$
26 THERMOPLASTIC PAVEMENT MARKINGS, 12" FOOT 150 4.00$ 600.00$
27 THERMOPLASTIC PAVEMENT MARKINGS, 24" FOOT 75 5.00$ 375.00$
28 RAISED REFLECTIVE PAVEMENT MARKERS EACH 150 40.00$ 6,000.00$
29 CLASS D PATCHES, TYPE IV, 10" SY 100 90.00$ 9,000.00$
30 PIPE CULVERTS, CLASS D, TYPE 1, 15" FOOT 200 75.00$ 15,000.00$
31 PIPE CULVERT REMOVAL FOOT 350 12.00$ 4,200.00$
32 PIPE CULVERTS, CLASS A, TYPE 1, 24" FOOT 150 80.00$ 12,000.00$
33 PRECAST REINFORCED CONCRETE FLARED END SECTIONS, 24" EACH 4 1,500.00$ 6,000.00$
34 GRATING FOR FLARED END SECTIONS, 24" EACH 4 600.00$ 2,400.00$
35 STEEL END SECTIONS, 15" EACH 6 350.00$ 2,100.00$
36 TEMPORARY TRAFFIC SIGNAL L SUM 1 60,000.00$ 60,000.00$
37 TRAFFIC SIGNAL L SUM 1 290,000.00$ 290,000.00$
38 TRAFFIC CONTROL AND PROTECTION L SUM 1 100,000.00$ 100,000.00$
1,472,717.00$
294,550.00$
1,767,267.00$
212,080.00$
212,080.00$
2,191,427.00$
PRELIMINARY COST ESTIMATE
BRISTOL BAY DRIVE @ IL ROUTE 47
UNITED CITY OF YORKVILLE
KENDALL COUNTY ILLINOIS
TOTAL PRELIMINARY COST ESTIMATE
SUB TOTAL
CONTINGENCY (20%)
TOTAL PRELIMINARY ESTIMATE OF CONSTRUCTION COST
DESIGN ENGINEERING
CONSTRUCTION ENGINEERING
G:\Public\Yorkville\2012\YO1204-C Route 47 and Bristol Bay Drive Improvements\Eng\EOPC (10-11-22)