The URL can be used to link to this page

Public Works Packet 2023 02-21-23 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, February 21, 2023 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: January 17, 2023 New Business: 1. PW 2023-12 Snow Operations Report 2. PW 2023-13 Ordinance Approving a First Amendment TL Lease Agreement By and Between the United City of Yorkville and SprintCom LLC 3. PW 2023-14 Baseline Road – Contract Award 4. PW 2023-15 Baseline Road – Construction Engineering Agreement 5. PW 2023-16 Bristol Ridge Road Resurfacing – Balancing Authorization No. 1 6. PW 2023-17 Prairie Pointe Parking Lot Improvements – Change Order No. 1 (Balancing) 7. PW 2023-18 Fox Hill – Supplemental Resolution and Request for Expenditure 8. PW 2023-19 2023 Road to Better Roads – MFT Resolution and Cost Estimate 9. PW 2023-20 2023 Water Main Replacement Contract A – Contract Award 10. PW 2023-21 2023 Water Main Replacement Contract A – Construction Engineering Agreement 11. PW 2023-22 Corneils Road Interceptor – Change Order No. 1 12. PW 2023-23 EEI Rate Increase Request Old Business: 1. 2022-82 Windett Ridge Road Parking Change Additional Business: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, February 21, 2023 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. January 17, 2023 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2023-12 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2023-13 Ordinance Approving a First Amendment TL Lease Agreement By and Between the United City of Yorkville and SprintCom LLC □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2023-14 Baseline Road – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2023-15 Baseline Road – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2023-16 Bristol Ridge Road Resurfacing – Balancing Authorization No. 1 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2023-17 Prairie Pointe Parking Lot Improvements – Change Order No. 1 (Balancing) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2023-18 Fox Hill – Supplemental Resolution and Request for Expenditure □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2023-19 2023 Road to Better Roads – MFT Resolution and Cost Estimate □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2023-20 2023 Water Main Replacement Contract A – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2023-21 2023 Water Main Replacement Contract A – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2023-22 Corneils Road Interceptor – Change Order No. 1 □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 12. PW 2023-23 EEI Rate Increase Request □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2022-82 Windett Ridge Parking Change □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – January 17, 2023 Public Works Committee – February 21, 2023 Majority Committee Approval Minute Taker Name Department DRAFT Page 1 of 3 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, January 17, 2023, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the ongoing pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Matt Marek Alderman Joe Plocher (via Zoom) Alderman Ken Koch Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Assistant City Administrator Erin Willrett Engineer Brad Sanderson, EEI Alderman Chris Funkhouser (via Zoom at 6pm, in-person at 6:32pm) Other Guests: Mike Krempski David Guss The meeting was called to order at 6:02pm by Chairman Matt Marek. He recognized staff and guests and noted the remote attendance policy. Citizen Comments: None Previous Meeting Minutes: December 20, 2022 The minutes were approved as presented. New Business: 1. PW 2023-01 Snow Operations Report Director Dhuse said there were only 2 snow events so far this year and only a few complaints. He noted salt usage and also said that one truck broke down, but will be back in service in a week. 2. PW 2023-02 Quarterly Bond and Letter of Credit Reduction Summary Mr. Sanderson reported an active year with reductions. The committee was OK with this report. 3. PW 2023-03 Capital Project Update Mr. Sanderson highlighted some of the project items. A construction meeting was held recently regarding the Corneils Rd. interceptor project. The start date should be very soon and it is hoped to get the sewer built out to Bright Farms this winter. There are also several contracts ready for letting including RTBR projects, watermain projects and Baseline Rd. Alderman Koch asked if the watermain was for the reduction of water usage required for the Lake Michigan project, however, these watermains are for other scheduled work. Page 2 of 3 4. PW 2023-04 Public Works Facility Discussion Mr. Olson said Kluber is the design engineer who has done the space needs study and a new contract will be needed for the remainder of the project. A construction manager will likely be hired to act on the city's behalf. The design work will be based on the available building funds, so the architects will design a large project and also one that can that can have additions made to it. City Finance Director Fredrickson has been asked to prepare a budget proposal for the project. Discussion points included: 1. Parks vehicles will not be stored at this facility. 2. Alderman Koch asked how the projects would be funded for a new building, new well and new water source. Mr. Olson explained that budget talks will be held including grants/loans, sale of assets, bonds, water rate increase possible tax increase, though no increases at this time. 3. Aldermen liked idea of construction manager. 4. Positive approval for a pull-through type building with seasonal equipment stored at ends of building and vertical structure where possible to save money. Possible carport storage? 5. Mr. Dhuse said there will be 4 bays for repairs with a full-time mechanic who will also do service/oil changes for all other departments. New building will also have refueling station for all departments. 6. Alderman Funkhouser asked if conference/training room at city hall can be used rather than having separate conference room at new facility. Mr. Dhuse said he meets with his employees every day and it would be much easier to not travel to another location for meetings. 7. Salt will continue to be stored at Kendall County. 8. With potential growth, more parks are coming and more trail maintenance will be needed 9. Committee suggested a smaller footprint, more linear, with ability to be added onto. 10. Discussion of parking lot for soccer, near new facility. The next step is the design contract, but more discussion and a budget proposal is needed first. 5. PW 2023-05 Well No. 7 Rehabilitation – Contract Award Mr. Sanderson said it has been 15 years since the last rehab and the recommendation is for every 10 years. A single-source quote of $360,000 was received from Layne Christensen, the only licensed company to service these motors. The well is deeper and requires more piping and approval of the quote is recommended. Extra money was budgeted for any unforeseen items needed such as $200,000 for a new motor. Chairman Marek asked if inspection schedules would change once Lake Michigan water is utilized. Mr. Sanderson replied that inspections would not be needed as frequently. This moves to the regular City Council agenda. 6. PW 2023-06 RTBR Final Pay Estimate and Change Order Engineer Sanderson said this project is complete and came in $38,000 below bid. Approval of both documents is recommended and this moves to the City Council consent agenda. 7. PW 2023-07 2023 RTBR Project Amendment This item ties in with item #9, said Mr. Sanderson. The jobs under RTBR will be pulled from the road contract and added to the watermain project. By doing this, the water funds will pay for the work and other road projects can be added to the RTBR. The proposed streets to be added are Corneils east of Rt. 47 and Beecher south of Rt. 34. This approval would be general consent and an actual contract will be voted on later. This moves to the regular agenda. 8. PW 2023-08 Public Works Vehicle and Equipment 5-Year Capital Plan A document provided in the agenda packet lists all Public Works vehicles and equipment. Mr. Dhuse said he tries to keep a 5-year rolling plan, but the last 2 years have had carryovers and there is a heavy budget this FY. New purchases this year will be smaller and he hopes to trade in some trucks that still have good value. A new leaf vacuum will be purchased in 2024 and a current one will be rehabbed. A street sweeper will also be replaced. Page 3 of 3 9. PW 2023-09 2023 Water Main Replacement – Contract B Design Engineering Agreement A design contract for the extra roads discussed in item #7 is in place for the amount of $139,496. This contract will allow for starting the design for the replacement watermain and road projects. This moves forward to the regular City Council agenda. 10. PW 2023-10 Plat of Dedication and Grant of Easements for the Bright Farms Development Mr. Sanderson said Bright Farms is being required to dedicate right-of-way along Corneils as part of the development. There are also required easements related to the sewer project and for utilities. He recommends approval and this moves forward to the City Council consent agenda. 11. PW 2023-11 Bristol Bay – Route 47 Connection Alderman Funkhouser asked for this topic to be included on the agenda for discussion. Mr. Olson referred to 2 documents, one of which is Mr. Sanderson's estimate of $2.2 million to extend Bristol Bay Drive to Rt. 47 without funding from the state. The other is the Memorandum of Understanding from IDOT for Rt. 47 expansion north including a cost share for the city. Mr. Olson emailed his IDOT contact and asked when the state would do the Rt. 47 improvements and if IDOT would reimburse the city if they accelerated the project. Mr. Olson expects a reply in a few days and will forward the response to the committee members. Mr. Funkhouser said some acquisition is already being done. He said more homes are being built in Bristol Bay and there are plans for condos. This would result in greater impact and only 1 access road and he said it was part of the development agreement for the city to build a second access. He added that if IDOT can give a specific date, the construction could wait, but if the project is not planned until a few years from now, the city must move forward. He said there are also safety concerns for the school and emergency services. Old Business: None Additional Business: Alderman Koch commented that he wished the city had more commercial development like the towns east of Yorkville, which would help to make the financial decisions easier. There was no further business and the meeting adjourned at 7:12pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2023-12 January 2023 Snow Report Public Works Committee – February 21, 2023 None Informational A brief report of snow removal activities and salt usage. Eric Dhuse Public Works Name Department Summary A brief report of the snow removal operations from Jan 15th-Feb 15th, 2023. Background Our good fortune continues, we have only had 4 snow removal events since the last report, with the bulk of the operations being a salting only event. Although there are only 2 data sets, the second set includes 3 small events on the 25th, 26th, and 29th of January. At this time, we have got 1 truck back from the repair shop, but we still have 1 out of service. Unfortunately, the bill for the truck we had repaired was ~$6900 for the hydraulic and PTO pumps to be replaced. We have found that repair bills have increased like everything else due to inflation. Besides inflation, the items that are breaking down on our older trucks are main components that are very expensive. Hopefully when our new trucks finally arrive, we will be able to get rid of some of these older trucks to lessen our repair bills. As of now, there is a firm date of September for one truck, and rumors of September for the other truck. Hopefully, we will have both trucks ready to go for next winter. On a positive note, we have taken our minimum required amount of salt for the year and have approximately 500 tons remaining in our bins to use. Hopefully the weather patterns hold, and we can save money on salt this year. If we do not have to order any additional salt this year, we can save approximately $23,000. This money would remain in the MFT account, but could be used for other projects, or to purchase salt next year. Recommendation This is an informational item. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: February 14, 2023 Subject: February Snow Report 1/22/2023 Setto 1/24/2023 Salt500 GͲTemp BrineON Recorder ED TotalMiles Average SaltLbsofLbsofBrineGallonsof GalBrine/ Tonsof RTͲTruckID Driven MPH Miles SaltUsed Salt/Mi. Miles BrineUsed Ton Salt SaltUsed R1Ͳ#9 38 14.0 22.50 11770 523.11 23 109 18.52 5.89 R2Ͳ#27 out 0.0 0.00 0 0 0 0.00 R3Ͳ#10 38 15.0 25.60 12415 484.96 0 0 6.21 R4Ͳ#13 37 6.0 21.60 9590 443.98 0 0 4.80 R5Ͳ#23 36 18.0 30.70 13322 433.94 31 98 14.71 6.66 R6Ͳ#18 32 11.0 30.00 15614 520.47 30 115 14.73 7.81 R7Ͳ#28 25 11.0 18.40 9110 495.11 18 17 3.73 4.56 R8Ͳ#22 37 17.0 16.80 8400 500.00 0 0 6.34 R9Ͳ#11 38.5 10.0 24.90 12670 508.84 25 93 14.68 6.34 R7Ͳ#3 32 11 18.40 7360 400 3.68 R7Ͳ#14 32 11 18.40 7360 400 4 R6Ͳ#6 36 18 30.7 12280 400 6 R3Ͳ#19 38 15 25.6 10240 400 5 Total 313.5 11 190.5 130131 488.80 126 432 13.28 67.20 DateofRecording SnowOperationsSaltandBrineData2022Ͳ2023 SnowEventDate 1/29/2023 Setto 1/30/2023 Salt600 GͲTemp BrineON Recorder ED TotalMiles Average SaltLbsofLbsofBrineGallonsof GalBrine/ Tonsof RTͲTruckID Driven MPH Miles SaltUsed Salt/Mi. Miles BrineUsed Ton Salt SaltUsed R1Ͳ#9 245 15.0 132.00 67665 512.61 88 309 9.13 33.83 R2Ͳ#27 260 17.0 125.00 81010 648.08 31 0 0.00 40.51 R3Ͳ#10 200 11.0 119.00 7589 63.77 0 0 3.79 R4Ͳ#13 0 0.0 0.00 0 0 0 0.00 R5Ͳ#23 287 13.0 186.00 78512 422.11 87 349 8.89 39.26 R6Ͳ#18 219 9.0 150.00 81501 543.34 92 421 10.33 40.75 R7Ͳ#28 236 11.0 140.00 61065 436.18 55 103 3.37 30.53 R8Ͳ#22 217 12.0 102.00 47730 467.94 0 0 28.95 R9Ͳ#11 215 11.0 126.00 57892 459.46 101 355 12.26 28.95 R7Ͳ#3 219 9 140.00 56000 400 28 R7Ͳ#14 219 9 140.00 56000 400 28 R6Ͳ#6 287 13 186 74400 400 37 R3Ͳ#19 200 11 119 47600 400 24 Total 2098.0 11 1080.0 716964 444.19 454 1537 7.33 363.56 SnowOperationsSaltandBrineData2022Ͳ2023 SnowEventDate DateofRecording Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2023-13 T-Mobile Lease Amendment Public Works Committee – February 21, 2023 Majority Approval Amendment to the current lease agreement that will allow T-Mobile the ability to place equipment outside, on City property, instead of inside the water tower. Eric Dhuse Public Works Name Department Summary T Mobile is asking to amend the lease at 610 Tower Lane to allow their equipment to be placed outside the tower instead of in the base. This area is directly south of our shop and will be easier to access for them and allows them to have more equipment than inside our water tower. This area will also be fenced for safety and security. The attached lease amendment has a drawing showing exactly where the equipment will be placed. Background T Mobile has leased space on our water tower since 2004 and has occasionally upgraded their equipment to keep up with the latest technology. When we told them, last year, that they needed to move their equipment to allow us to paint the tower, they asked if they could incorporate an upgrade of equipment when it was reinstalled after the painting. Unfortunately, their upgrade would not physically fit within the base of the tower due to the size and amount of equipment requested. After trying to redesign the cabinets to fit inside, I asked them if they could put the equipment outside to allow them to be able to complete the expansion. They were very happy with this option, as was I. this works well for both parties, it gives them the room to expand their equipment and it gives us space back in the base of the tower. This will also give them access without us being on site since it is outside of our fenced area. They are not asking for any other amendments, and neither are we. This would not change the lease payment which is currently at $3064.38/month, but they did ask to update the automatic renewals to allow them four (4) additional terms of five (5) years each. The rate increase of 3% annually would not change either. Attorney Orr has reviewed the changes and is satisfied with the agreement as presented. T Mobile has already signed off on this agreement as well. Recommendation Staff recommends that the proposed lease amendment for T Mobile be approved as presented. Memorandum To: PW Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, City Administrator Date: February 10, 2023 Subject: T Mobile Lease Amendment Ordinance No. 2023-____ Page 1 Ordinance No. 2023-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS APPROVING A FIRST AMENDMENT TL LEASE AGREEMENT BY AND BETWEEN THE UNITED CITY OF YORKVILLE AND SPRINTCOM LLC (610 Tower Lane) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non-home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the State of Illinois; and, WHEREAS, the City has the authority to enter leases of City property pursuant to Section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1); and, WHEREAS, the City entered into a Lease Agreement with SprintCom LLC dated February 4, 2002, providing for the lease of space in the City’s water tower located at 610 Tower Lane; and, WHEREAS, since 2002 the Lease Agreement has been renewed several times, however, the parties now wish to modify and amend certain provisions of the Lease Agreement as set forth in the First Amendment to Lease Agreement attached hereto (the “Amendment”); and, WHEREAS, pursuant to the authority established by the Illinois Municipal Code as referenced above, the City is prepared to enter into the Amendment as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2. That the First Amendment to Lease Agreement between the United City of Yorkville an SprintCom LLC (the “Amendment”) attached hereto and incorporated herein as Ordinance No. 2023-____ Page 2 Exhibit A is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Amendment. Section 3. That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of the Amendment. Section 4. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ ARDEN JOE PLOCHER _________ CRAIG SOLING _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2023. ______________________________ MAYOR Attest: ______________________________ CITY CLERK T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 1 FIRST AMENDMENT TO LEASE AGREEMENT THIS FIRST AMENDMENT TO LEASE AGREEMENT (“Amendment”) is made and entered into on _____________, 202__ (“Effective Date”), by and between United City of Yorkville, an Illinois municipal corporation ("Landlord"), and SprintCom LLC (formally a corporation) a Kansas limited liability company, successor in interest to SprintCom Inc, a Kansas corporation ("Tenant"). Recitals The parties hereto recite, declare and agree as follows: A. Landlord and Tenant entered into a Lease Agreement (the “Lease”), dated February 4 th, 2002, agreement was entered into 610 Tower Lane, Yorkville, Kendall County, Illinois (the “Premises”). B. Landlord and Tenant desire to enter into this Amendment in order to modify and amend certain provisions of the Lease. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Landlord and Tenant covenant and agree as follows: 1. Landlord Consent. Landlord hereby grants Tenant the right and consents to Tenant’s an addition to the Premises with the installation of ”Antenna Facilities” as described and depicted in on Exhibit “A”, which is attached hereto and by this reference incorporated herein, which “Antenna Facilities” shall be included as a part of the Premises under the Lease. 3. Tenant’s Notice Address. Tenant’s notice addresses in the Lease are deleted in their entirety and replaced with the following: If to Tenant: T-Mobile USA, Inc. 12920 S.E. 38th Street Bellevue, WA 98006 Attn.: Lease Compliance Site No. CH85027A/CH60XC324 4. Renewal Terms. Upon the expiration of the current term, Tenant shall have the right to renew the Lease for four (4) additional Renewal Terms of five (5) years each. Each Renewal Term shall renew automatically, unless Tenant provides at least thirty (30) days prior written notice before the expiration of the then current term that Tenant does not wish to exercise such Renewal Term. For each year of the Renewal Term, the rent shall increase by three percent (3%) over the rent for the previous year. 5. Modifications to Tenant’s Antenna Facilities. The Lease shall be amended to provide that Tenant shall have the right to perform upgrades, additions, removal or replacement of any and all of its Antenna Facilities (“Modifications”) for no fee or additional consideration, so long as Tenant does not expand the Premises beyond its original square footage. 6. Terms; Conflicts. The terms and conditions of the Lease are incorporated herein by this reference, and capitalized terms used in this Amendment shall have the same meanings such terms are given in the Lease. Except as specifically set forth herein, this Amendment shall in no way modify, alter or amend the remaining terms of the Lease, all of which are ratified by the parties and shall remain in full force and effect. To the extent there is any conflict between the terms and conditions of the Lease and this Amendment, the terms and conditions of this Amendment will govern and control. &+$B1/*B$0'_1HZ%XLOGB6SULQW.HHSB&+$_BB_BB_BB_ T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 2 7. Approvals. Landlord represents and warrants to Tenant that the consent or approval of no third party, including, without limitation, a lender, is required with respect to the execution of this Amendment, or if any such third party consent or approval is required, Landlord has obtained any and all such consents or approvals. 8. Authorization. The persons who have executed this Amendment represent and warrant that they are duly authorized to execute this Amendment in their individual or representative capacity as indicated. 9. Signatures. This Amendment may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute a single instrument. Signed facsimile and electronic copies of this Amendment shall legally bind the parties to the same extent as original documents. IN WITNESS WHEREOF, the parties have executed this Amendment on the day and year first written above. United City of Yorkville SprintCom LLC By: By: Name: Name: Title: Title: Date: Date: 7026LJQDWRU\/HYHO/ &+$B1/*B$0'_1HZ%XLOGB6SULQW.HHSB&+$_BB_BB_BB_ ϯ T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 3 [Notary block for Landlord] STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) This instrument was acknowledged before me on ________________________ by ____________________________, [title] ___________________________ of ____________________________ a ___________________________ [type of entity], on behalf of said ______________________ [name of entity]. Dated: ________________________ Notary Public Print Name My commission expires (Use this space for notary stamp/seal) [Notary block for Tenant] STATE OF ILLINOIS ) ) ss. COUNTY OF DUPAGE ) I certify that I know or have satisfactory evidence that ________________________ is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the ___________________________ of ______________________________________ to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: ________________________ Notary Public Print Name My commission expires (Use this space for notary stamp/seal) T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 4 EXHIBIT A T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 5 T-Mobile Site No: CH85027A/CH60XC324 T-Mobile Site Name: Yorkville WT Market: Chicago 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2023-14 Baseline Road Improvements Public Works Committee – February 21, 2023 Majority Approval Baseline Road Improvements – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened, and tabulated for work to be done on the Baseline Road Improvements at 10:00 a.m., February 13, 2023. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2024 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Builders Paving, LLC, 4401 Roosevelt Road Hillside, IL 60162, in the amount of $526,888.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 21, 2023 Subject: Baseline Road Improvements BID TABULATIONENGINEER'S ESTIMATE BUILDERS PAVING, LLCBIDS RECEIVED 10:00 A.M. 02/13/202352 Wheeler Road 4401 Roosevelt RoadSugar Grove, IL 60554 Hillside, IL 60514TOTAL BID$607,000.00 $526,888.00BID BOND N/A xSIGNED BID N/A xBID TABULATIOND. CONSTRUCTION, INC GENEVA CONSTRUCTION CO.BIDS RECEIVED 10:00 A.M. 02/13/2023 1488 S. Broadway PO Box 998Coal City, IL 60416 Aurora, IL 60507TOTAL BID$578,330.10 $601,970.60BID BOND xxSIGNED BID xxBID SUMMARYBASELINE ROAD IMPROVEMENTSUNITED CITY OF YORKVILLE BIDS RECD 2/13/2023ITEMUNIT UNIT UNIT UNITNO.UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 PREPARATION OF BASE SQ YD 19,920 0.80$ 15,936.00$ 0.50$ 9,960.00$ 0.60$ 11,952.00$ 0.50$ 9,960.00$ 2 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 1,494.00 1.00$ 1,494.00$ 2.00$ 2,988.00$ 1.40$ 2,091.60$ 2.00$ 2,988.00$ 3 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIALS CU YD 530 20.00$ 10,600.00$ 30.00$ 15,900.00$ 32.00$ 16,960.00$ 38.00$ 20,140.00$ 4 AGGREGATE SUBGRADE IMPROVEMENT CU YD 530 20.00$ 10,600.00$ 50.00$ 26,500.00$ 45.00$ 23,850.00$ 38.00$ 20,140.00$ 5 HOT-MIX ASPHALT SURFACE REMOVAL, BUTT-JOINT SQ YD 130 20.00$ 2,600.00$ 0.01$ 1.30$ 20.00$ 2,600.00$ 20.00$ 2,600.00$ 6 HOT-MIX ASPHALT SURFACE REMOVAL, 5" SQ YD 19,920 3.50$ 69,720.00$ 5.00$ 99,600.00$ 5.50$ 109,560.00$ 4.50$ 89,640.00$ 7 BITUMINOUS MATERIALS (TACK COAT) POUND 4,480 0.01$ 44.80$ 0.01$ 44.80$ 1.15$ 5,152.00$ 0.10$ 448.00$ 8 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 3,730 68.00$ 253,640.00$ 67.00$ 249,910.00$ 68.00$ 253,640.00$ 73.00$ 272,290.00$ 9 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 2,020 71.00$ 143,420.00$ 74.00$ 149,480.00$ 76.00$ 153,520.00$ 78.00$ 157,560.00$ 10 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 14 71.00$ 994.00$ 100.00$ 1,400.00$ 205.00$ 2,870.00$ 250.00$ 3,500.00$ 11 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 18,500 0.70$ 12,950.00$ 0.77$ 14,245.00$ 0.70$ 12,950.00$ 0.75$ 13,875.00$ 12 SHORT TERM PAVEMENT MARKING FOOT 500 1.00$ 500.00$ 2.00$ 1,000.00$ 1.00$ 500.00$ 1.00$ 500.00$ 13 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 167 2.50$ 417.50$ 3.00$ 501.00$ 2.00$ 334.00$ 4.00$ 668.00$ 14 AGGREGATE FOR TEMPORARY ACCESS TON 60 20.00$ 1,200.00$ 30.00$ 1,800.00$ 45.00$ 2,700.00$ 40.00$ 2,400.00$ 15 TRAFFIC CONTROL AND PROTECTION (SPECIAL) L SUM 1 2,771.70$ 2,771.70$ 5,000.00$ 5,000.00$ 3,291.00$ 3,291.00$ 10,291.00$ 10,291.00$ TOTAL BID (Items 1 - 15)526,888.00$ 578,330.10$ 601,970.60$ 607,000.00$ % BELOW/ABOVE ENGINEER'S ESTIMATE -13.20% -4.72% -0.83%ENGINEER'S ESTIMATE52 Wheeler RoadSugar Grove, IL 60554BID TABULATIONBASELINE ROAD IMPROVEMENTSUNITED CITY OF YORKVILLEDESCRIPTION GENEVA CONSTRUCTION CO.4401 Roosevelt Road 1488 S. Broadway PO Box 998Hillside, IL 60514 Coal City, IL 60416 Aurora, IL 60507BID TABULATIONBUILDERS PAVING, LLC D. CONSTRUCTION, INC Baseline Bridge0 1,000 2,000 Feet Legend Project Limits Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 / www.eeiweb.con LOCATION MAP DATE: JANUARY 2023United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 (630) 553-4350 http://www.yorkville.il.us BASELINE ROAD IMPROVEMENT UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS CONSULTING ENGINEERS NO. DATE REVISIONS PROJECT NO.: YO2237 PATH: H:/GIS/PUBLIC/YORKVILLE/2022/ YO2237 BASELINE ROAD IMPROVEMENT BOUNDARY.MXDFILE: . Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2023-15 Baseline Road – Construction Engineering Agreement Public Works Committee – February 21, 2023 None Informational Brad Sanderson Engineering Name Department Baseline Road Improvements United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for Baseline Road indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimated Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as an Hourly Rate in the amount of $41,983. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This Baseline Road Improvements United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Baseline Road Improvements United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that Baseline Road Improvements United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Baseline Road Improvements United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2023. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Christopher J. Ott, P.E. City Clerk Project Manager Baseline Road Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Baseline Road Improvements – Construction Engineering United City of Yorkville Attachment A - STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Baseline Road Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other Baseline Road Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other Baseline Road Improvements – Construction Engineering Engineering Agreement Attachment A – Standard Terms & Conditions party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Fiduciary Duty: Nothing in this Agreement is intended to create, nor shall it be construed to create, a fiduciary duty owed to either party to the other party. EEI makes no warranty, express or implied, as to its professional services rendered. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Baseline Road Improvements United City of Yorkville Professional Services Agreement - Construction Engineering Attachment B – Scope of Services Construction Engineering: x Attend the Pre-Construction Conference with the Contractor x Provide resident engineering for on-site observation x Daily documentation of work tasks and calculation of installed pay items x Monitor adherence to specifications x Gather material inspection and coordinate any required testing on behalf of the City x Provide guidance to the contractor when questions arise during construction x Prepare/verify payment estimates x Gather certified payrolls and waivers of lien x Provide information to residents as required x Perform punch list inspections, provide follow up inspections and recommend acceptance when appropriate x Communicate activities with City weekly, or as required based on onsite activities x Prepare necessary closeout paperwork ATTACHMENT C: ESTIMATED LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2237-PPROJECT TITLEDATE PREPARED BYBaseline Road Improvements - Construction EngineeringROLE PIC PM SPE I PE ADMINPERSONRATE $228 $194 $170 $154 $70CONSTRUCTION ENGINEERING3.14 12 24 40 6,936$ 3.24 16 20 3,240$ 3.38 8 160 4 180 27,832$ Insert Task Subtotal: 4 24 8 200 4 240 38,008$ 4 24 8 200 4 240 38,008 EEI STAFFDIRECT EXPENSESPIC Principal In ChargePrinting/Scanning = 200$ PM Project Manager Vehicle Charge ($65/day) = 975$ SPE I Senior Project Engineer IRubino (Pavement Cores) = 2,800$ PE Project EngineerDIRECT EXPENSES = 3,975$ ADMIN Adminstrative AssistantLABOR SUMMARYEEI Labor Expenses = 38,008$ TOTAL LABOR EXPENSES38,008$ TOTAL COSTS 41,983$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comJHS1/30/23COSTContract AdministrationConstruction LayoutTASK NO.TASK DESCRIPTIONHOURSObservation and DocumentationPROJECT TOTAL: ATTACHMENT E: ESTIMATED SCHEDULECLIENT PROJECT NUMBERUnited City of Yorkville YO2237-PPROJECT TITLE DATE PREPARED BYBaseline Road Improvements - Construction Engineering JHSFEB MAR APR MAYJUN JULCONSTRUCTION ENGINEERING3.13.23.3 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comObservation and DocumentationConstruction LayoutTASK NO.TASK DESCRIPTION1/25/23Contract Administration2023 BaselineBridge01,0002,000FeetLegendProject LimitsEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.con$77$&+0(17(LOCATION MAPDATE:JANUARY 2023United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usBASELINE ROAD IMPROVEMENTUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO2237PATH:H:/GIS/PUBLIC/YORKVILLE/2022/YO2237 BASELINE ROAD IMPROVEMENT BOUNDARY.MXDFILE:. $77$&+0(17) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2023-16 Bristol Ridge Road Resurfacing Public Works Committee – February 21, 2023 Majority Approval Recommendation to Approve Balancing Authorization No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Balancing Authorization No. 1 for the above referenced project. An authorization, as defined by IDOT, is the written approval of a contract change and the written directive to the contractor to perform said work. By this definition, it alters the contract work from that awarded under the competitive bidding process. An Authorization of Contract Changes signed by the Regional Engineer signifies completed review of and support for the change proposed. Background: The State of Illinois and “D” Construction, Inc. entered into an agreement for a contract value of $446,273.68 for the above referenced project. Construction began on September 19, 2022 and the project is approximately 99.9% complete. The construction costs are being funded by STU funds (federal) and local funds. The maximum federal participation amount is $474,900.00, inclusive of all change orders (authorizations) associated with this contract. Questions Presented: Should the City approve Balancing Authorization No. 1 in the amount of ($60,835.85)? Discussion: Authorization No. 1 is a balancing authorization which deletes unused quantities from the Contract as well as adds additional quantity to the Contract for all pay items. This type of authorization also rounds quantities to final whole numbers per IDOT’s standard policy. The net change for all authorizations to date is ($60,835.85) (including authorization No. 1) which is a 13.63% decrease to the original contract value bringing a revised contract value to date of $385,437.83. The City will be responsible for 25% of the total or $96,359.46 (including authorization No. 1). We have attached the IDOT form for Authorization No. 1 for your information. We are recommending approval of the Authorization. Action Required: Consideration of approval from the City Council for Balancing Authorization No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Jori Behland, City Clerk Date: January 31, 2023 Subject: Bristol Ridge Road Resurfacing – Balancing Authorization 1 AuthorizaƟon of Contract Changes Contract Adjustment Change Order Consultant In House PoDI/ PoCI Major Change Minor Change Date: County: SecƟon: Route: District: Contract No.: Job No.: Project No.:Consultants's Name: Contractor: Address: CityStateZip: D. ConstrucƟon, Inc. 1488 So. Broadway Coal City, IL 60416 Kendall County 21-00052-00-RS FAU 1555 3 87786 C9300223 AQ5Y-681 AuthorizaƟon No.: 001 The following change from the plans in the construcƟon of the above designated secƟon of highway improvement is authorized and directed. The esƟmated quanƟƟes are shown below at the awarded contract prices except as indicated. The ﬁrst addiƟon of an item not in the original contract under the fund type or county as indicated by an asterisk. Cat Pay Item Unit QuanƟty DeducƟonItem No.Unit Price*A/D AddiƟon Fund Key: Y230U010930005 21101615 TOPSOIL FURNISH AND PLACE, 4"SQ YD 42.000 $93.5001 A $3,927.00 25200110 SODDING, SALT TOLERANT SQ YD 3.000 $93.5001 $280.50D 25200200 SUPPLEMENTAL WATERING UNIT 10.000 $110.0001 $1,100.00D 40600290 BITUMINOUS MATERIALS (TACK COAT)LB 6684.000 $0.0101 $66.84D 40600400 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 10.000 $0.0101 $0.10D 40600982 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 129.000 $0.0101 $1.29D 40602978 HOT-MIX ASPHALT BINDER COURSE, IL- 9.5, N50 TON 42.000 $84.5001 $3,549.00D 40604060 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 70.000 $84.5001 A $5,915.00 40800029 BITUMINOUS MATERIALS (TACK COAT)LB 158.000 $0.0101 $1.58D 40800050 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 5.000 $90.0001 $450.00D 42400200 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 270.000 $6.5001 $1,755.00D 42400800 DETECTABLE WARNINGS SQ FT 2.000 $35.0001 $70.00D 44000161 HOT-MIX ASPHALT SURFACE REMOVAL, 3"SQ YD 87.000 $4.0001 A $348.00 44000500 COMBINATION CURB AND GUTTER REMOVAL FOOT 37.000 $7.0001 $259.00D 44000600 SIDEWALK REMOVAL SQ FT 270.000 $4.0001 $1,080.00D 44201741 CLASS D PATCHES, TYPE II, 8 INCH SQ YD 72.000 $73.0001 $5,256.00D 44201745 CLASS D PATCHES, TYPE III, 8 INCH SQ YD 214.000 $70.0001 $14,980.00D 44201747 CLASS D PATCHES, TYPE IV, 8 INCH SQ YD 570.000 $65.0001 $37,050.00D 48102100 AGGREGATE WEDGE SHOULDER, TYPE B TON 151.000 $30.0001 $4,530.00D 60255500 MANHOLES TO BE ADJUSTED EACH 1.000 $700.0001 A $700.00 60257900 MANHOLES TO BE RECONSTRUCTED EACH 1.000 $1,400.0001 $1,400.00D 60603800 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 37.000 $31.5001 $1,165.50D Page 1 of 2 70107025 CHANGEABLE MESSAGE SIGN CAL DA 24.000 $50.0001 A $1,200.00 70300100 SHORT TERM PAVEMENT MARKING FOOT 1600.000 $0.0101 $16.00D 70300150 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 400.000 $0.0101 $4.00D 70300221 TEMP PVT MK LINE 4 - PAINT FOOT 364.000 $0.0101 A $3.64 72000100 SIGN PANEL - TYPE 1 SQ FT 1.000 $27.5001 $27.50D 72400100 REMOVE SIGN PANEL ASSEMBLY - TYPE A EACH 1.000 $82.5001 $82.50D 72400310 REMOVE SIGN PANEL - TYPE 1 SQ FT 5.000 $16.5001 A $82.50 72800100 TELESCOPING STEEL SIGN SUPPORT FOOT 17.000 $16.5001 $280.50D 78000200 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 84.000 $0.9901 A $83.16 78000400 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 22.000 $1.4901 A $32.78 78000600 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 26.000 $2.9701 $77.22D 78000650 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 4.000 $6.0501 $24.20D 78300200 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 41.000 $10.0001 $410.00D X0327036 BIKE PATH REMOVAL SQ YD 10.000 $10.0001 $100.00D X4401198 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 77.000 $2.9001 A $223.30 X7810300 RECESSED REFLECTIVE PAVMENT MARKER EACH 11.000 $60.5001 A $665.50 Totals: Net Change: $74,016.73$13,180.88 ($60,835.85) Amount of original contract: Percent: $446,273.68 -13.63 % Project LocaƟon: Date Date Date Regional Engineer Engineer of ConstrucƟon Director of Highways PI/Chief Engineer KENNEDY ROAD TO US 34 FHWA ParƟcipaƟon: THE STATE OF ILLINOIS By the Department of TransportaƟon Omer Osman, Secretary Date Vicki Wilson, Chief Fiscal Officer Date Yangsu Kim , Chief Counsel Date G1) The undersigned determine that the change is germane to the original contract as signed, because provision for this work is included in the original contract. Supervisor Date Resident Date Yes No FHWA RepresentaƟve Date Final QuanƟƟes - Balancing AuthorizaƟonReason: DeterminaƟon: Page 2 of 2 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2023-17 Prairie Point Parking Lot Improvements Public Works Committee – February 21, 2023 Majority Approval Consideration of Change Order No. 1 - Balancing Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 - Balancing for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Abbey Paving Co., Inc, entered into an agreement for a contract value of $365,542.25 for the above referenced project. Questions Presented: Should the City approve Change Order No. 1 which would decrease the contract amount by $456.05. Discussion: Please see the attached summary spreadsheet. The change order covers balancing all items to the as-built quantities and additional costs incurred by Abbey Paving Co, for HMA Material Escalation. Due to this project being bid out in the spring of 2022 and constructed in the fall of 2022 the material cost for the HMA went up by $4/ton. The concrete supplier also added a fuel surcharge to their delivery costs. The total cost for the material escalation totals to $4,760. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: February 2, 2023 Subject: Prairie Pointe Parking Lot Improvements CHANGE ORDER Order No. 1 Date: February 2, 2023 Agreement Date: June 2, 2022 NAME OF PROJECT: Prairie Pointe Parking Lot Improvements OWNER: United City of Yorkville CONTRACTOR: Abbey Paving Co. Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $365,542.25 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $365,542.25 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $456.05 The new CONTRACT PRICE including this CHANGE ORDER will be: $365,086.20 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion for all work will be February 24, 2023 Justification Pay Items 1-28: changes per as-built quantities measured in the field. Pay Items 29-31: Material Escalation Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, I nc. Accepted by: Abbey Paving Co. Inc. CHANGE ORDER NO. 1 PRAIRIE POINTE PARKING LOT IMPROVEMENTS UNITED CITY OF YORKVILLE QUANTITY COST QUANTITY COST 1 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 10 180.00$ 0.0 -$ 10.0 1,800.00$ 2 HOT-MIX ASPHALT BINDER COURSE, IL-9.5, N50 TON 190 91.45$ 41.0 3,749.45$ 0.0 -$ 3 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N50 TON 950 91.45$ 0.0 -$ 0.0 -$ 4 BITUMINOUS MATERIAL (TACK COAT)POUND 4,180 0.10$ 0.0 -$ 6.0 0.60$ 5 PORTLAND CEMENT CONCRETE PAVEMENT 6 INCH SQ YD 55 88.00$ 26.0 2,288.00$ 0.0 -$ 6 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 3,110 7.85$ 0.0 -$ 302.0 2,370.70$ 7 DETECTABLE WARNINGS SQ FT 94 24.50$ 0.0 -$ 6.0 147.00$ 8 PAVEMENT REMOVAL SQ YD 830 18.20$ 0.0 -$ 13.0 236.60$ 9 COMBINATION CURB AND GUTTER REMOVAL FOOT 1,280 6.55$ 0.0 -$ 115.0 753.25$ 10 SIDEWALK REMOVAL SQ FT 3,800 1.50$ 0.0 -$ 261.0 391.50$ 11 MANHOLES TO BE ADJUSTED EACH 1 250.00$ 0.0 -$ 0.0 -$ 12 INLETS TO BE ADJUSTED EACH 3 250.00$ 0.0 -$ 3.0 750.00$ 13 VALVE BOXES TO BE ADJUSTED EACH 1 250.00$ 0.0 -$ 0.0 -$ 14 FRAMES AND GRATES, TYPE 11 EACH 3 675.00$ 0.0 -$ 3.0 2,025.00$ 15 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6. 12 FOOT 1,450 27.10$ 0.0 -$ 110.0 2,981.00$ 16 SIGN PANEL - TYPE 1 SQ FT 18 18.25$ 0.0 -$ 0.0 -$ 17 PAINT PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 25 8.60$ 0.0 -$ 0.0 -$ 18 PAINT PAVEMENT MARKING - LINE 4"FOOT 4,550 0.65$ 0.0 -$ 148.0 96.20$ 19 SURFACE REMOVAL, VARIABLE DEPTH (SPECIAL)SQ YD 7,700 3.15$ 0.0 -$ 0.0 -$ 20 MEDIAN BARRIE GATE SYSTEM EACH 2 15,030.00$ 0.0 -$ 0.0 -$ 21 CHAIN LINK FENCE, 6' (SPECIAL)FOOT 75 135.00$ 0.0 -$ 10.0 1,350.00$ 22 ORNAMENTAL FENCE, 6' (SPECIAL)FOOT 750 85.00$ 0.0 -$ 4.0 340.00$ 23 GATE, SPECIAL 6' (15' DOUBLE SWING GATE)EACH 2 4,650.00$ 0.0 -$ 0.0 -$ 24 CONCRETE MEDIAN (SPECIAL)FOOT 46 35.00$ 0.0 -$ 0.0 -$ 25 CHAIN LINK FENCE REMOVAL (SPECIAL)FOOT 70 5.00$ 0.0 -$ 0.0 -$ 26 SIGN REMOVAL EACH 6 50.00$ 0.0 -$ 0.0 -$ 27 TELESCOPING STEEL SIGN SUPPORT (SPECIAL)FOOT 135 20.35$ 0.0 -$ 0.0 -$ 28 CLASS D PATCHES (SPECIAL)SQ YD 790 12.35$ 161.0 1,988.35$ 0.0 -$ 29 MATERIAL ESCALATION N50 BINDER TON 0 4.00$ 190.0 760.00$ 0.0 -$ 30 MATERIAL ESCALATION N50 SURFACE TON 0 4.00$ 950.0 3,800.00$ 0.0 -$ 31 MATERIAL ESCALATION FUEL SURCHARGE CU YD 0 2.40$ 83.3 200.00$ 0.0 -$ TOTAL ADDITIONS =12,785.80$ TOTAL DEDUCTIONS = (13,241.85)$ ORIGINAL CONTRACT PRICE: 365,542.25$ CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDER(S): 365,542.25$ *AMOUNT OF CURRENT CHANGE ORDER:(456.05)$ NEW CONTRACT PRICE: 365,086.20$ DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT QUANTITY UNIT PRICE ADDITIONS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2023-18 Rebuild Illinois – Fox Hill Improvements Public Works Committee – February 21, 2023 Majority Approval Resolution and Request for Expenditure Consideration Brad Sanderson Engineering Name Department The project is complete, and we are in the process of finalizing the required IDOT documents. On April 27, 2021, the City passed a resolution that allowed the use of $626,812.32 RBI Funds. Additional RBI Funds have now been received by the City; therefore, an additional resolution is required. A new Resolution is attached for consideration in the amount of $626,812.32. In addition, a Request for Expenditure form is also required to be approved. Staff is recommending approval of the two documents. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: January 26, 2023 Subject: Rebuild Illinois – Fox Hill Improvements The project is complete, and we are in the process of finalizing the required IDOT documents. On April 27, 2021, the City passed a resolution that allowed the use of $626,812.32 RBI Funds. Additional RBI Funds have now been received by the City; therefore, an additional resolution is required. A new Resolution is attached for consideration in the amount of $626,812.32. In addition, a Request for Expenditure form is also required to be approved. Staff is recommending approval of the two documents. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: January 26, 2023 Subject: Rebuild Illinois – Fox Hill Improvements BLR 09110 (Rev. 07/07/22) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed 01/17/23 Resolution Type Supplemental Resolution Number Section Number 21-00051-00-PV BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Yorkville Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To See Attached Location Map 3.46 For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of milling, preparation of base, aggregate subgrade improvements, removal and disposal of unsuitable materials, HMA resurfacing with binder and surface course, structure adjustments, restoration, striping, edge sealing and all other ancillary work items. 2. That there is hereby appropriated the sum of Six Hundred Twenty Six Thousand Eight Hundred Twelve and 32/100---- --------------------------------------------------------------------------------- $626,812.32 Dollars ( ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Jori Behland Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date February 28, 2023 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day 28th day of Month, Year February, 2023 . . (SEAL)Clerk Signature & Date Approved Regional Engineer Signature & Date Department of Transportation C h e s t n u t C i rRena LnStoneridgeCirChestnut CtCottonwood Ct John StJohn St Sycamore RdChestnut Ln Sequoia CirWhitePine CtStoneridge CtDieh lFarm RdCarolynCtCypress Ln ChestnutCirEldamain RdCottonwood T r l Willow WayEvergreen LnAspen Ln W Veterans Pkwy W Veterans Pkwy Legend Fox Hill Subdivision Boundary Project Limits WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 ATTACHMENT ( ILLINOIS REBUILD FUNDS-LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: SEPTEMBER 2020 YO2025 YO2025_Fox Hill Project .MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ FOX HILL SUBDIVISION BOUNDARY BLR 09150 (Rev. draft) Request for Expenditure/Authorization of Motor Fuel Tax Funds Page 1 of 2Completed01/17/23 Local Public Agency United City of Yorkville Type City County Kendall Section Number 21-00051-00-PV I hereby request authorization to expend Motor Fuel Tax Funds as indicated below: Purpose Motor Fuel Tax Amount Rebuild Illinois Amount County Engineer/Superintendent Salary & Expenses n/a Contract Construction $1,253,624.64 Day Labor Construction Engineering Engineering Investigations IMRF/Social Security n/a Maintenance Maintenance Engineering Obligation Retirement n/a Other Right-of-Way (Itemized on 2nd page) TOTAL $1,253,624.64 Comments Local Public Agency Official Signature & Date Title Mayor Approved Department of Transportation Use Entered By Date Regional Engineer Signature & Date Department of Transportation Page 2 of 2 BLR 09150 (Rev. draft)Completed01/17/23 Itemization of Right-of-Way Request Location of Property Street/Road Parcel Number Address of Property Involved Property Owner Acres Right-of- Way Relocation Costs Cost of Land Acquired Cost of Damage to Land not Acquired Total TOTAL Add Item C h e s t n u t C i rRena LnStoneridgeCirChestnut CtCottonwood Ct John StJohn St Sycamore RdChestnut Ln Sequoia CirWhitePine CtStoneridge CtDieh lFarm RdCarolynCtCypress Ln ChestnutCirEldamain RdCottonwood T r l Willow WayEvergreen LnAspen Ln W Veterans Pkwy W Veterans Pkwy Legend Fox Hill Subdivision Boundary Project Limits WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 ATTACHMENT ( ILLINOIS REBUILD FUNDS-LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: SEPTEMBER 2020 YO2025 YO2025_Fox Hill Project .MXD H:\GIS\PUBLIC\YORKVILLE\2020\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ FOX HILL SUBDIVISION BOUNDARY Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2023-19 2023 Road to Better Roads Program Public Works Committee – February 21, 2023 Majority Approval MFT Resolution and Cost Estimate Consideration Brad Sanderson Engineering Name Department In accordance with the planned FY24 budget and Road to Better Roads Program, we are proceeding with design of the 2023 program and submitting the documents to IDOT for review and approval. The overall project is estimated at $1,157,570.80 with $1,000,000 coming from MFT funds. Note that adjustments will be made to the program as necessary after bids are received to match the budgeted funds. Since MFT funds are being utilized to fund the project, IDOT requires the passing of a Resolution to appropriate the funds. Accordingly, please see the attached Resolution for Maintenance Under the Illinois Highway Code in the amount of $1,000,000. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI Eric Dhuse, Director of Public Works CC: Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 14, 2023 Subject: 2023 Road to Better Roads Program Contract Estimate of Cost Page 1 of 2 BLR 11510 (Rev. 10/25/21)Printed 02/14/23 Local Public Agency United City of Yorkville County Kendall Section Number 23-00000-00-GM Route(s)/Street-Road Name Various Local Roads (See Location Map) Project Length 2.57 miles Project Termini Various Local Roads (See Location Map) Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost 1 Supplemental Watering Unit 10 $10.00 $100.00 2 Bituminous Materials (Tack Coat)Pound 28,946 $0.10 $2,894.60 3 Hot-Mix Asphalt Surface Removal - Butt Joint Sq Yd 413 $15.00 $6,195.00 4 Hot-Mix Asphalt Binder Course, IL-9.5, N50 Ton 3,556 $79.00 $280,924.00 5 Hot-Mix Asphalt Surface Course, IL-9.5, Mix "D", N50 Ton 3,686 $79.00 $291,194.00 6 Sidewalk Removal Sq Ft 6,062 $1.75 $10,608.50 7 Portland Cement Concrete Sidewalk, 5 Inch Sq Ft 6,062 $8.00 $48,496.00 8 Detectable Warnings Sq Ft 332 $35.00 $11,620.00 9 Combination Concrete Curb and Gutter Removal and Replacement Foot 2,140 $42.00 $89,880.00 10 Hot-Mix Asphalt Surface Removal, Variable Depth Sq Yd 32,982 $2.50 $82,455.00 11 Hot-Mix Asphalt Surface Removal, 3"Sq Yd 9,306 $2.85 $26,522.10 12 Partial Depth Patching, (Special)Sq Yd 427 $30.00 $12,810.00 13 Routing and Sealing Cracks Foot 19,683 $0.50 $9,841.50 14 Manholes To Be Adjusted Each 6 $700.00 $4,200.00 15 Inlets To Be Adjusted Each 63 $400.00 $25,200.00 16 Sanitary Manholes To Be Adjusted Each 1 $1,200.00 $1,200.00 17 Type 1 Frame, Open Lid Each 7 $400.00 $2,800.00 18 Type 3 Frame and Grate Each 1 $500.00 $500.00 19 Thermoplastic Pavement Marking - Letters & Symbols Sq Ft 397 $5.00 $1,985.00 20 Thermoplastic Pavement Marking - Line 4"Foot 14,957 $0.80 $11,965.60 21 Thermoplastic Pavement Marking - Line 6"Foot 726 $1.40 $1,016.40 22 Thermoplastic Pavement Marking - Line 12"Foot 217 $3.00 $651.00 23 Thermoplastic Pavement Marking - Line 24"Foot 219 $5.00 $1,095.00 24 Modified Urethane Pavement Marking - Letters and Symbols Sq Ft 273 $10.00 $2,730.00 25 Modified Urethane Pavement Marking - Line 4"Foot 2,792 $2.00 $5,584.00 26 Modified Urethane Pavement Marking - Line 6"Foot 4,120 $3.00 $12,360.00 BLR 11510 (Rev. 10/25/21)Page 2 of 2Printed02/14/23 Section Number 23-00000-00-GM County Kendall Local Public Agency United City of Yorkville Item Number Item Unit of Measure Quantity Unit Price Total Estimated Cost 27 Modified Urethane Pavement Marking - Line 12"Foot 3,183 $6.00 $19,098.00 28 Modified Urethane Pavement Marking - Line 24"Foot 737 $10.00 $7,370.00 29 Short Term Pavement Markings FOOT 500 $5.00 $2,500.00 30 Short Term Pavement Marking Removal Sq Ft 168 $5.00 $840.00 31 Aggregate Surface Removal, 4"Sq Yd 580 $10.00 $5,800.00 32 Preparation of Base Sq Yd 580 $3.00 $1,740.00 33 Sodding, Special Sq Yd 1,151 $16.00 $18,416.00 34 Hot-Mix Asphalt Driveway Removal and Replacement Sq Yd 117 $50.00 $5,850.00 35 Recessed Reflective Pavement Marker Each 90 $50.00 $4,500.00 36 Raised Reflective Pavement Marker Removal Each 90 $15.00 $1,350.00 37 Traffic Control and Protection (Special)L Sum 1 $30,000.00 $30,000.00 38 Emulsified Maltene-Based Rejuvenation Sq Yd 75,742 $1.05 $79,529.10 39 Crack Routing, (Pavement)Foot 75,000 $0.01 $750.00 40 Crack Filling Pound 25,000 $1.40 $35,000.00 Total Overall Estimated Cost: $1,157,570.80 Prepared By Quentin N. Tiscareno Date 02/13/23 Signature Date ()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-(()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()- ()-()-()-()-()-(()-( ) - ( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-McHugh Rd W Somonauk StGame Farm RdInde pe n d e nceB l v d Nathan Dr Jo n a tha n DrPu rc e l l St C aledoniaD rDicks o n Ct GroveStWac k erDrCoralDrFaxon Rd Riv e r Rd Oak St Heart l a n d DrTa u sCir C a rl y DrChurch StOverl ookCtE l d e n DrKennedy Rd Ce n t e r P k wy Martin Ave WhitePlainsLn SBridgeStLandmark AveHigh Ridge LnAl anDal eLnRe dbud Dr R iv e r sid e R d Autumn Creek Blvd Sh a dowW ood Dr M cMurtrie W a y EKendallDr ColtonStQuinsey Rd Oak Ln Pleasure Dr OmahaDrFreemontStB l u e s te m D r Ho n e y s u c k l e Ln Hayd e n DrW Main St Sunset AvePrairieLnI roqois Ln W Center St SiennaDrLongviewDrSlateDrCross StPlumStKingStS lateC tW River St E Center StBristol AveClearwaterDr Gawne LnLiberty StHunt St CrimsonLnBoomer LnRidge St VioletCt O rch id S tESp r i n g StStrawberry Ln BruellStMeadowviewLnMarke tplace Dr C a rl y C t E Park St DakotaDrE Somonauk St Arrowhead Dr E Main St WorsleyStS age Ct Yellowstone L n Ruby Dr Boomha h B l v d WKendallD r Tum a R d Aub urnD rBirc h wo od Dr C h risty L n Western Ln DaltonAveWest StCatalpaTrlW C o u n t r y si d e Pkwy South St DivisionStN P arkDrLauren DrHic koryLn Lakevi e wDr Hillcrest Ave North St S P a r k D rOliv e L n La v e n d e rWa y L illi a nL nJackson St Homestead Dr Sw a n s o n L n Kend a llCirc le M idightP lWalnut St WoodworthStEmeraldLn Blackberry Shor e L n NR o y a l OaksD r AcornLn WRo y alOak s Dr John S t PinewoodDrH unterLn T w in l e a f T r l Yor k v i l l e Rd Alice Ave Swit c hgrass L n R i v e r s i d eDrNorthlandLnPrairiePointeDr Kate D rL il a cW a y MarketviewDrW VeteransPkwy Elm St PrairieRoseLnSumac Dr Fai r h a v e nDrD e e r path Dr Georgeanna St WLexing t on CirW K e n da l l D r i ve Leisure St W in t e r b e r r y D rE Countryside Pkwy SCa rly CirNBeecherRd SRoyalOaksDr WildIndigoLnRyanDr Titu s D r PraireGrassLnGolde n r o d D r Grac e Dr E L e x ingto nCirTeriLnConover Ln E Veterans PkwyIsabel DrCanyonT r l Bristol Ridge Rd V a n E m m o n R dCom me rcialDr N Ca rly Cir NBr i dgeStErica Ln Cannonball Trl Corneils Rd Edward Ln WalshEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 (;+,%,7LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: JANUARY 2023 YO2239 YO2239_Road Program 2023 Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350 ³ 4,000 02,000 Feet Legend 2023 Road ProgramState StS Main StW Washington St Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2023-20 2023 Water Main Improvements – Contract A Public Works Committee – February 21, 2023 Majority Approval 2023 Water Main Improvements – Contract A – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the 2023 Water Main Improvements – Contract A at 11:00 a.m., February 14, 2023. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2024 budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Performance Construction & Engineering LLC, 217 W. John Street, Plano, IL 60545, in the amount of $1,799,287.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Jori Behland, City Clerk Rob Fredrickson, Finance Director Date: February 21, 2023 Subject: 2023 Water Main Improvements – Contract A Page 1 of 1BID TABULATIONENGINEER'S ESTIMATE Trine Construction Corp. Martam Construction Performance Const & Eng, LLCBIDS RECEIVED 11:00 A.M. 02/14/2023 52 Wheeler Road 1041 Trine Court 1200 Gasket Drive 217 W. John StreetSugar Grove, IL 60554 St. Charles, IL-60174 Elgin, IL 60120 Plano, IL-60545BID TOTAL$2,059,246.00 $2,261,151.76 $2,435,019.00 $1,799,287.00BID BOND XX XSIGNED BID XX XADDENDUM NO. 1XXXBID TABULATIONGerardi Sewer & Water Co J & S Const Sewer And Water Inc Swallow Construction H. Linden & Sons Sewer and Water, Inc.BIDS RECEIVED 11:00 A.M. 02/14/2023 1785 Armitage Ct P.O. Box 760 490 Topsoil Drive 722 E. South St., Unit DAddison, IL-60101 Oswego, IL-60543 West Chicago, IL-60185 Plano, IL-60545BID TOTAL$1,873,890.46 $1,893,288.00 $1,850,707.21 $2,108,369.00BID BOND XX X XSIGNED BID XX X XADDENDUM NO. 1XX X XBID TABULATIONFischer Excavating, Inc.BIDS RECEIVED 11:00 A.M. 02/14/2023 1567 N Heine RdFreeport, IL-61032BASE BID TOTAL$1,989,694.76BID BOND XSIGNED BID XADDENDNUM NO. 1XBID SUMMARY2023 WATER MAIN REPLACEMENT - CONTRACT AUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/14/2023ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVAL, OVER 15 UNIT DIAMETER EACH 2750.00$ 1,500.00$ 2,500.00$ 5,000.00$ 1,500.00$ 3,000.00$ 1,200.00$ 2,400.00$ 509.46$ 1,018.92$ 2,000.00$ 4,000.00$ 1,460.00$ 2,920.00$ 1,610.00$ 3,220.00$ 1,250.00$ 2,500.00$ 2 TREE ROOT PRUNINGEACH 14250.00$ 3,500.00$ 125.00$ 1,750.00$ 105.00$ 1,470.00$ 120.00$ 1,680.00$ 385.00$ 5,390.00$ 110.00$ 1,540.00$ 290.00$ 4,060.00$ 345.00$ 4,830.00$ 280.00$ 3,920.00$ 3 CONNECTION TO EXISTING WATER MAIN, 12-INCH EACH 17,500.00$ 7,500.00$ 6,500.00$ 6,500.00$ 5,000.00$ 5,000.00$ 4,600.00$ 4,600.00$ 8,690.77$ 8,690.77$ 5,000.00$ 5,000.00$ 5,560.00$ 5,560.00$ 6,600.00$ 6,600.00$ 8,000.00$ 8,000.00$ 4 CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 85,000.00$ 40,000.00$ 4,500.00$ 36,000.00$ 4,000.00$ 32,000.00$ 4,200.00$ 33,600.00$ 5,443.04$ 43,544.32$ 3,500.00$ 28,000.00$ 3,680.00$ 29,440.00$ 4,950.00$ 39,600.00$ 4,500.00$ 36,000.00$ 5 CONNECTION TO EXISTING WATER MAIN, 4-INCH EACH 14,000.00$ 4,000.00$ 3,700.00$ 3,700.00$ 3,600.00$ 3,600.00$ 3,800.00$ 3,800.00$ 6,971.58$ 6,971.58$ 3,000.00$ 3,000.00$ 3,550.00$ 3,550.00$ 3,300.00$ 3,300.00$ 4,000.00$ 4,000.00$ 6 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 12-INCH LF 1,507160.00$ 241,120.00$ 145.00$ 218,515.00$ 140.00$ 210,980.00$ 130.00$ 195,910.00$ 173.41$ 261,328.87$ 162.00$ 244,134.00$ 226.00$ 340,582.00$ 207.75$ 313,079.25$ 200.00$ 301,400.00$ 7 WATER MAIN, CLASS 52, WITH POLYETHYLENE WRAP, 8-INCH LF 4,466120.00$ 535,920.00$ 92.00$ 410,872.00$ 125.00$ 558,250.00$ 97.00$ 433,202.00$ 117.32$ 523,951.12$ 125.00$ 558,250.00$ 151.00$ 674,366.00$ 117.90$ 526,541.40$ 115.00$ 513,590.00$ 8 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 4-INCH EACH 14,500.00$ 4,500.00$ 4,500.00$ 4,500.00$ 5,000.00$ 5,000.00$ 3,900.00$ 3,900.00$ 5,712.74$ 5,712.74$ 4,000.00$ 4,000.00$ 6,620.00$ 6,620.00$ 5,662.70$ 5,662.70$ 4,500.00$ 4,500.00$ 9 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 8-INCH EACH 185,500.00$ 99,000.00$ 5,500.00$ 99,000.00$ 6,000.00$ 108,000.00$ 4,800.00$ 86,400.00$ 6,826.95$ 122,885.10$ 4,800.00$ 86,400.00$ 7,810.00$ 140,580.00$ 6,704.20$ 120,675.60$ 6,000.00$ 108,000.00$ 10 GATE VALVE (RESILIENT SEAT) IN 60" VAULT, 12-INCH EACH 47,000.00$ 28,000.00$ 7,500.00$ 30,000.00$ 8,000.00$ 32,000.00$ 7,000.00$ 28,000.00$ 8,913.21$ 35,652.84$ 6,000.00$ 24,000.00$ 10,660.00$ 42,640.00$ 8,724.20$ 34,896.80$ 9,500.00$ 38,000.00$ 11 FIRE HYDRANT ASSEMBLY, WITH AUXILIARY VALVE, 6-INCH MJ EACH 167,500.00$ 120,000.00$ 10,000.00$ 160,000.00$ 7,500.00$ 120,000.00$ 7,000.00$ 112,000.00$ 7,403.20$ 118,451.20$ 7,000.00$ 112,000.00$ 8,890.00$ 142,240.00$ 9,073.65$ 145,178.40$ 6,500.00$ 104,000.00$ 12 FIRE HYDRANT TO BE REMOVEDEACH 9250.00$ 2,250.00$ 500.00$ 4,500.00$ 600.00$ 5,400.00$ 1,900.00$ 17,100.00$ 448.18$ 4,033.62$ 750.00$ 6,750.00$ 850.00$ 7,650.00$ 395.00$ 3,555.00$ 550.00$ 4,950.00$ 13 DUCTILE IRON FITTINGSLB 9,2460.10$ 924.60$ 0.01$ 92.46$ 0.01$ 92.46$ 14.00$ 129,444.00$ 7.95$ 73,505.70$ 1.00$ 9,246.00$ 11.00$ 101,706.00$ 0.01$ 92.46$ 12.00$ 110,952.00$ 14 WATER MAIN PROTECTION, PVC C-900, 12-INCH LF 3075.00$ 2,250.00$ 175.00$ 5,250.00$ 100.00$ 3,000.00$ 90.00$ 2,700.00$ 88.36$ 2,650.80$ 124.00$ 3,720.00$ 246.00$ 7,380.00$ 147.25$ 4,417.50$ 95.00$ 2,850.00$ 15 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 1 TON 5010.00$ 500.00$ 15.00$ 750.00$ 40.00$ 2,000.00$ 80.00$ 4,000.00$ 96.06$ 4,803.00$ 45.00$ 2,250.00$ 86.00$ 4,300.00$ 80.00$ 4,000.00$ 65.00$ 3,250.00$ 16 NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL - TYPE 2 TON 5010.00$ 500.00$ 15.00$ 750.00$ 40.00$ 2,000.00$ 37.00$ 1,850.00$ 20.51$ 1,025.50$ 45.00$ 2,250.00$ 70.00$ 3,500.00$ 80.00$ 4,000.00$ 65.00$ 3,250.00$ 17 FOUNDATION MATERIALCY 10010.00$ 1,000.00$ 40.00$ 4,000.00$ 40.00$ 4,000.00$ 85.00$ 8,500.00$ 92.83$ 9,283.00$ 1.00$ 100.00$ 72.00$ 7,200.00$ 80.00$ 8,000.00$ 50.00$ 5,000.00$ 18 EXPLORATORY EXCAVATIONEACH 4100.00$ 400.00$ 200.00$ 800.00$ 400.00$ 1,600.00$ 2,200.00$ 8,800.00$ 457.94$ 1,831.76$ 450.00$ 1,800.00$ 860.00$ 3,440.00$ 1,237.50$ 4,950.00$ 750.00$ 3,000.00$ 19 WATER SERVICE CONNECTION, 1-INCH EACH 823,200.00$ 262,400.00$ 2,700.00$ 221,400.00$ 2,800.00$ 229,600.00$ 1,100.00$ 90,200.00$ 634.63$ 52,039.66$ 3,500.00$ 287,000.00$ 2,410.00$ 197,620.00$ 3,394.50$ 278,349.00$ 1,850.00$ 151,700.00$ 20 WATER SERVICE PIPE, 1-INCH PEXLF 3,0455.00$ 15,225.00$ 20.00$ 60,900.00$ 18.00$ 54,810.00$ 63.00$ 191,835.00$ 85.29$ 259,708.05$ 1.00$ 3,045.00$ 36.00$ 109,620.00$ 26.50$ 80,692.50$ 35.00$ 106,575.00$ 21 TEMPORARY WATER SERVICE (SPECIAL) EACH 23,500.00$ 7,000.00$ 4,500.00$ 9,000.00$ 5,000.00$ 10,000.00$ 4,600.00$ 9,200.00$ 2,583.14$ 5,166.28$ 3,000.00$ 6,000.00$ 4,410.00$ 8,820.00$ 5,311.70$ 10,623.40$ 2,500.00$ 5,000.00$ 22 VALVE VAULT TO BE ABANDONEDEACH 9400.00$ 3,600.00$ 350.00$ 3,150.00$ 375.00$ 3,375.00$ 640.00$ 5,760.00$ 498.17$ 4,483.53$ 300.00$ 2,700.00$ 490.00$ 4,410.00$ 275.50$ 2,479.50$ 550.00$ 4,950.00$ 23 VALVE BOX TO BE ABANDONEDEACH 10100.00$ 1,000.00$ 350.00$ 3,500.00$ 100.00$ 1,000.00$ 400.00$ 4,000.00$ 171.68$ 1,716.80$ 50.00$ 500.00$ 260.00$ 2,600.00$ 100.00$ 1,000.00$ 220.00$ 2,200.00$ 24 SANITARY SEWER SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 5750.00$ 3,750.00$ 3,000.00$ 15,000.00$ 500.00$ 2,500.00$ 2,000.00$ 10,000.00$ 891.08$ 4,455.40$ 2,000.00$ 10,000.00$ 860.00$ 4,300.00$ 2,016.40$ 10,082.00$ 330.00$ 1,650.00$ 25 STORM SEWER REMOVAL AND REPLACEMENT WITH GASKETED 12" RCP LF 16150.00$ 8,050.00$ 94.00$ 15,134.00$ 50.00$ 8,050.00$ 38.00$ 6,118.00$ 52.63$ 8,473.43$ 95.00$ 15,295.00$ 89.00$ 14,329.00$ 93.50$ 15,053.50$ 80.00$ 12,880.00$ 26 STORM SEWER REMOVAL AND REPLACEMENT, 10" CMP LF 2840.00$ 1,120.00$ 95.00$ 2,660.00$ 56.00$ 1,568.00$ 55.00$ 1,540.00$ 61.29$ 1,716.12$ 64.00$ 1,792.00$ 61.00$ 1,708.00$ 109.20$ 3,057.60$ 50.00$ 1,400.00$ 27 STORM SEWER REMOVAL AND REPLACEMENT, 12" CMP LF 59445.00$ 26,730.00$ 90.00$ 53,460.00$ 62.00$ 36,828.00$ 50.00$ 29,700.00$ 62.19$ 36,940.86$ 73.00$ 43,362.00$ 60.00$ 35,640.00$ 113.25$ 67,270.50$ 55.00$ 32,670.00$ 28 STORM SEWER REMOVAL AND REPLACEMENT, 15" CMP LF 2850.00$ 1,400.00$ 110.00$ 3,080.00$ 70.00$ 1,960.00$ 64.00$ 1,792.00$ 101.52$ 2,842.56$ 80.00$ 2,240.00$ 73.00$ 2,044.00$ 148.60$ 4,160.80$ 65.00$ 1,820.00$ 29 STORM SEWER REMOVAL AND REPLACEMENT, 10" HDPE LF 2535.00$ 875.00$ 85.00$ 2,125.00$ 45.00$ 1,125.00$ 50.00$ 1,250.00$ 54.21$ 1,355.25$ 65.00$ 1,625.00$ 56.00$ 1,400.00$ 108.65$ 2,716.25$ 85.00$ 2,125.00$ 30 DISCONNECT AND ABANDON EXISTING WATER MAIN EACH 10750.00$ 7,500.00$ 1,200.00$ 12,000.00$ 175.00$ 1,750.00$ 4,995.00$ 49,950.00$ 867.44$ 8,674.40$ 1,500.00$ 15,000.00$ 1,610.00$ 16,100.00$ 1,237.50$ 12,375.00$ 1,750.00$ 17,500.00$ 31 INLET PROTECTIONEACH 7200.00$ 1,400.00$ 187.00$ 1,309.00$ 175.00$ 1,225.00$ 180.00$ 1,260.00$ 140.00$ 980.00$ 140.00$ 980.00$ 260.00$ 1,820.00$ 189.75$ 1,328.25$ 110.00$ 770.00$ 32 WATER MAIN TESTING - PRESSURE AND DISINFECTION LS 110,000.00$ 10,000.00$ 18,066.15$ 18,066.15$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 3,671.44$ 3,671.44$ 8,000.00$ 8,000.00$ 12,000.00$ 12,000.00$ 9,900.00$ 9,900.00$ 7,200.00$ 7,200.00$ 33 HOT-MIX ASPHALT PATCHING, 4" (SPECIAL) SY 31040.00$ 12,400.00$ 52.00$ 16,120.00$ 46.00$ 14,260.00$ 44.00$ 13,640.00$ 53.40$ 16,554.00$ 50.00$ 15,500.00$ 67.00$ 20,770.00$ 71.05$ 22,025.50$ 52.00$ 16,120.00$ 34 HOT-MIX ASPHALT PATCHING, 6"SY 1,13052.00$ 58,760.00$ 64.75$ 73,167.50$ 64.00$ 72,320.00$ 57.00$ 64,410.00$ 98.36$ 111,146.80$ 62.00$ 70,060.00$ 79.00$ 89,270.00$ 90.85$ 102,660.50$ 57.00$ 64,410.00$ 35 COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT LF 11060.00$ 6,600.00$ 78.25$ 8,607.50$ 60.00$ 6,600.00$ 60.00$ 6,600.00$ 56.37$ 6,200.70$ 68.00$ 7,480.00$ 60.00$ 6,600.00$ 92.00$ 10,120.00$ 47.00$ 5,170.00$ 36 SIDEWALK REMOVALSF 4942.00$ 988.00$ 2.50$ 1,235.00$ 2.00$ 988.00$ 2.00$ 988.00$ 3.65$ 1,803.10$ 3.00$ 1,482.00$ 2.00$ 988.00$ 2.45$ 1,210.30$ 4.00$ 1,976.00$ 37 PORTLAND CEMENT CONCRETE SIDEWALK 5-INCH SF 49411.00$ 5,434.00$ 10.65$ 5,261.10$ 10.50$ 5,187.00$ 12.00$ 5,928.00$ 12.91$ 6,377.54$ 11.00$ 5,434.00$ 11.00$ 5,434.00$ 20.70$ 10,225.80$ 10.00$ 4,940.00$ 38 DETECTABLE WARNINGSF 1635.00$ 560.00$ 35.00$ 560.00$ 40.00$ 640.00$ 35.00$ 560.00$ 35.00$ 560.00$ 39.00$ 624.00$ 36.00$ 576.00$ 40.25$ 644.00$ 40.00$ 640.00$ 39 AGGREGATE SHOULDER, 2"SY 2830.00$ 840.00$ 25.00$ 700.00$ 24.00$ 672.00$ 39.00$ 1,092.00$ 24.00$ 672.00$ 60.00$ 1,680.00$ 30.00$ 840.00$ 57.50$ 1,610.00$ 36.00$ 1,008.00$ 40 HOT-MIX ASPHALT DRIVEWAY REMOVAL SY 1,26010.00$ 12,600.00$ 19.35$ 24,381.00$ 10.00$ 12,600.00$ 10.50$ 13,230.00$ 8.74$ 11,012.40$ 10.00$ 12,600.00$ 12.00$ 15,120.00$ 13.80$ 17,388.00$ 8.00$ 10,080.00$ 41 HOT-MIX ASPHALT DRIVEWAY 3-INCHSY 1,26025.00$ 31,500.00$ 25.00$ 31,500.00$ 30.00$ 37,800.00$ 26.25$ 33,075.00$ 30.36$ 38,253.60$ 28.00$ 35,280.00$ 46.00$ 57,960.00$ 46.00$ 57,960.00$ 50.00$ 63,000.00$ 42 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL SY 25014.00$ 3,500.00$ 22.15$ 5,537.50$ 15.00$ 3,750.00$ 16.00$ 4,000.00$ 7.01$ 1,752.50$ 16.00$ 4,000.00$ 17.00$ 4,250.00$ 13.80$ 3,450.00$ 8.00$ 2,000.00$ 43 PORTLAND CEMENT CONCRETE DRIVEWAY 6-INCH SY 25092.00$ 23,000.00$ 25.00$ 6,250.00$ 100.00$ 25,000.00$ 102.00$ 25,500.00$ 104.48$ 26,120.00$ 95.00$ 23,750.00$ 92.00$ 23,000.00$ 118.45$ 29,612.50$ 108.00$ 27,000.00$ 44 FENCE TO BE REMOVED AND RESETLF 8740.00$ 3,480.00$ 13.00$ 1,131.00$ 30.00$ 2,610.00$ 62.00$ 5,394.00$ 25.00$ 2,175.00$ 60.00$ 5,220.00$ 78.00$ 6,786.00$ 51.75$ 4,502.25$ 120.00$ 10,440.00$ 45 MAILBOX TO BE REMOVED AND RESET EACH 20150.00$ 3,000.00$ 230.60$ 4,612.00$ 150.00$ 3,000.00$ 450.00$ 9,000.00$ 148.03$ 2,960.60$ 100.00$ 2,000.00$ 260.00$ 5,200.00$ 172.50$ 3,450.00$ 480.00$ 9,600.00$ 46 SIGN TO BE REMOVED AND RESETEACH 10150.00$ 1,500.00$ 300.00$ 3,000.00$ 150.00$ 1,500.00$ 400.00$ 4,000.00$ 148.25$ 1,482.50$ 100.00$ 1,000.00$ 280.00$ 2,800.00$ 264.50$ 2,645.00$ 216.00$ 2,160.00$ Elgin, IL 60120 St. Charles, IL-60174 1200 Gasket Drive 1041 Trine Court 52 Wheeler RoadSugar Grove, IL 60554Plano, IL-60545 West Chicago, IL-60185 Addison, IL-60101 Oswego, IL-60543 Freeport, IL-61032 Plano, IL-60545H. Linden & Sons Sewer and Water, Inc. Martam Construction Trine Construction Corp. ENGINEER'S ESTIMATE217 W. John Street 490 Topsoil Drive 1785 Armitage Ct P.O. Box 760 1567 N Heine Rd 722 E. South St., Unit DBID TABULATIONPerformance Const & Eng, LLC Swallow Construction Gerardi Sewer & Water Co J & S Const Sewer And Water Inc Fischer Excavating, Inc.BID TABULATION 2023 WATER MAIN IMPROVEMENTS - CONTRACT AUNITED CITY OF YORKVILLEENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/14/2023ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNTElgin, IL 60120 St. Charles, IL-60174 1200 Gasket Drive 1041 Trine Court 52 Wheeler RoadSugar Grove, IL 60554Plano, IL-60545 West Chicago, IL-60185 Addison, IL-60101 Oswego, IL-60543 Freeport, IL-61032 Plano, IL-60545H. Linden & Sons Sewer and Water, Inc. Martam Construction Trine Construction Corp. ENGINEER'S ESTIMATE217 W. John Street 490 Topsoil Drive 1785 Armitage Ct P.O. Box 760 1567 N Heine Rd 722 E. South St., Unit DBID TABULATIONPerformance Const & Eng, LLC Swallow Construction Gerardi Sewer & Water Co J & S Const Sewer And Water Inc Fischer Excavating, Inc.BID TABULATION 2023 WATER MAIN IMPROVEMENTS - CONTRACT AUNITED CITY OF YORKVILLE47 LANDSCAPING TO BE REMOVED AND RESET EACH 5500.00$ 2,500.00$ 750.00$ 3,750.00$ 500.00$ 2,500.00$ 850.00$ 4,250.00$ 1,200.00$ 6,000.00$ 1,000.00$ 5,000.00$ 400.00$ 2,000.00$ 1,725.00$ 8,625.00$ 200.00$ 1,000.00$ 48 RESTORATIONSY 11,94010.00$ 119,400.00$ 11.15$ 133,131.00$ 12.00$ 143,280.00$ 14.50$ 173,130.00$ 7.51$ 89,669.40$ 12.00$ 143,280.00$ 12.00$ 143,280.00$ 12.95$ 154,623.00$ 15.00$ 179,100.00$ 49 TRAFFIC CONTROL AND PROTECTION LS 140,310.40$ 40,310.40$ 89,000.00$ 89,000.00$ 50,000.00$ 50,000.00$ 8,000.00$ 8,000.00$ 14,000.00$ 14,000.00$ 250,000.00$ 250,000.00$ 80,000.00$ 80,000.00$ 68,712.50$ 68,712.50$ 25,000.00$ 25,000.00$ 50 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 30,0001.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 1.00$ 30,000.00$ 51BASE BID TOTAL 1,799,287.00$ 1,850,707.21$ 1,873,890.46$ 1,893,288.00$ 1,989,694.76$ 2,108,369.00$ 2,435,019.00$ 2,261,151.76$ 2,059,246.00$ 52ABOVE/BELOW ENGINEERS ESTIMATE-12.62% -10.13% -9.00% -8.06% -3.38% 2.39% 18.25% 9.80% -CORRECTED NUMBERS FROM BIDENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GFGF !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !(!( !( !( !(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !(!(!(!(!(!(!( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( Veterans Game FarmSunsetPleasure Leisure PrairieHillcrest Georgeanna CenterBridgeConover Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 Legend !(VALVE GF HYDRANT UNKNOWN WATER MAIN 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN WATER IMPROVEMENT LIMITS ATTACHMENT E LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2023 YO2217 YO2217_Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT ³ 300 0 300150 Feet Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2023-21 2023 Water Main Replacement Contract A – Construction Engineering Agreement Public Works Committee – February 21, 2023 None Informational Brad Sanderson Engineering Name Department 2023 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement – Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment A. Construction engineering will be provided for approximately 4,500 linear feet of 8-inch water main improvements and 1,500 feet of 12- inch water main improvements along Sunset Avenue, Georgeanne Street, Prairie Lane, and Pleasure Drive (see Attachment E for project limits). Engineering will be in accordance with all City, Standard Specifications for Water and Sewer Construction in Illinois, Illinois Department of Transportation, and Illinois Environmental Protection Agency requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for Hourly (HR) at the actual rates for services to be performed, currently estimated at $185,100. The hourly rates for this project are shown in the attached 2022 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. 2023 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement Construction Engineering E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). 2023 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement Construction Engineering Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal 2023 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement Construction Engineering sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally 2023 Water Main Improvements – Contract A United City of Yorkville Professional Services Agreement Construction Engineering or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2022 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2023. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Jori Behland Angie Smith City Clerk Executive Assistant STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services 2023 Water Main Improvements – Contract A United City of Yorkville The United City of Yorkville intends to install approximately 4,500 of 8-inch water main, 1,500 feet of 12- inch water main, and related appurtenances including patching and sidewalk improvements along Sunset Avenue, Georgeanna Street, Prairie Lane, and Pleasure Drive. Our proposed cope of services for Construction Engineering will include the following: 3.1 Construction Administration x Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes x Shop Drawing Review x Prepare and Handout Construction Notice Flyers to Residents Including Temporary Water Loss Notices x Coordinate with City Services (Garbage, Mail, Etc.) x Review Engineering Plans, Specifications and Prepare Field Book x Prepare Pay Estimates and Change Orders x Gather Invoices and Waivers of Lien x Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings x Stake Proposed Water Main x Perform Post Construction Field Survey for Record Drawings x Prepare and Review Record Drawings 3.3 Construction Observation and Documentation x Review Staked Water Main x Take Pre-Construction Videos and Photos of Pre-Existing Conditions x Provide Resident Engineering Services for Construction x Coordinate Any Required Testing on Behalf of the City and Review Test Reports x Provide Quantity Tracking, Documentation and Daily Field Reports x Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) x Prepare Project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: x Rubino Engineering – Material Testing for Quality Assurance The above scope for “2023 Water Main Improvements – Contract A” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES CLIENT PROJECT NUMBERUnited City of YorkvilleYO2217-PPROJECT TITLEDATE PREPARED BY2023 Water Main Improvements - Contract AROLE PIC PM SPE PT SPT II Sen. Tech ADMINRATE $228 $194 $183 $139 $159 $129 $70CONSTRUCTION ENGINEERING3.1 Contract Administration 11 74 - 41 - - 5 131 22,913$ 3.2 Construction Layout and Record Drawings - 8 6 6 59 27 5 111 16,698$ 3.3 Observation and Documentation 2 50 204 674 - - 6 936 141,594$ Construction Engineering Subtotal: 13 132 210 721 59 27 16 1,178 181,205$ 13 132 210 721 59 27 16 1,178 181,205 DIRECT EXPENSESPrinting/Scanning = -$ Vehicle = 975$ Material Testing = 3,000$ Environmental Assessment = -$ DIRECT EXPENSES = 3,975$ LABOR SUMMARYEEI Labor Expenses = 168,341$ Surveying Expenses = 11,433$ Drafting Expenses = 1,431$ TOTAL LABOR EXPENSES181,205$ TOTAL COSTS 185,180$ 52 Wheeler Road, Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT TOTAL:WEB2/7/23COSTTASK NO.TASK DESCRIPTIONHOURS ATTACHMENT D: ESTIMATED SCHEDULECLIENT United City of YorkvillePROJECT TITLE2023 Water Main Improvements - Contract A12341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Construction Layout and Record Drawings3.3 Observation and Documentation - Water Main3.3 Observation and Documentation - Restoration 52 Wheeler Road Sugar Grove, IL 60554 Tel: 630.466.6700 Fax: 630.466.6701 www.eeiweb.comPROJECT NUMBERDATE PREPARED BYYO2217-PAugustWEB2/7/2023TASK NO.TASK DESCRIPTION2023April May June July GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GF GFGF GF GF GF GF GF GFGF !( !( !(!( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !(!( !( !( !(!( !( !(!( !( !(!( !( !( !( !( !( !( !(!( !(!(!(!(!(!(!( !(!( !( !(!(!( !(!( !( !( !( !( !( !( !( !( Veterans Game FarmSunsetPleasure Leisure PrairieHillcrest Georgeanna CenterBridgeConover Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 Legend !(VALVE GF HYDRANT UNKNOWN WATER MAIN 3" WATER MAIN AND SMALLER 4" WATER MAIN 6" WATER MAN 8" WATER MAIN 10" WATER MAIN 12" WATER MAIN 16" WATER MAIN WATER IMPROVEMENT LIMITS ATTACHMENT E LOCATION MAP www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2023 YO2217 YO2217_Attachment E.MXD H:\GIS\PUBLIC\YORKVILLE\2022\ MJT ³ 300 0 300150 Feet ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2023-22 Corneils Road Interceptor Improvements Public Works Committee – February 21, 2023 Majority Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Fischer Excavating, Inc. entered into an agreement for a contract value of $3,140,637.45 for the above referenced project. Questions Presented: Should the City approve Change Order No. 1 which would increase the contract time by 91 days for substantial completion. Discussion: The change order would add 91 days to the substantial completion date of the project to extend it from April 1, 2023 to July 1, 2023. The project was bid in October 2022 and delayed three months between anticipated award (10/25) and actual award (1/6). This change order adjusts the completion date to match the delay. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Rob Fredrickson, Finance Director Jori Behland, City Clerk Date: February 14, 2023 Subject: Corneils Road Interceptor Improvements CHANGE ORDER Order No. 1 Date: February 28, 2023 Agreement Date: January 13, 2023 NAME OF PROJECT: Corneils Road Interceptor Improvements OWNER: United City of Yorkville CONTRACTOR: Fischer Excavating, Inc. The following changes are hereby made to the CONTRACT DOCUMENTS: Change of CONTRACT PRICE: Original CONTRACT PRICE: $3,140,637.45 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,140,637.45 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $0.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $3,140,637.45 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 91 calendar days. The date for completion for all work will be: Substantial Completion: July 1, 2023 Justification The project was bid in October 2022 and delayed three months between anticipated award (10/25) and actual award (1/6). This change order adjusts the completion date to match the delay. Approvals Required Requested by: United City of Yorkville Recommended by: Engineering Enterprises, I nc. Accepted by: Fischer Excavating, Inc Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #12 Tracking Number PW 2023-23 EEI Rate Increase Request Public Works Committee – February 21, 2023 CC – 02/22/22 Approved hourly rate request PW 2022-08 Majority Approval Please see attached memo. Erin Willrett Administration Name Department Summary Consideration of a request from EEI to increase standard hourly rates for employees under the City’s base contract and any supplemental contracts. Background This item was last discussed by the City Council in February 2022, when the City Council approved EEI’s hourly rate request covering a change in rates between 2021 and 2022 (2020’s rate request was foregone by EEI). EEI has proposed a 2023 rate increase request, which is attached to this memo. The attached documents show the 2023 rate requests. In general, EEI is requesting a ~7% per hour inflationary type increases for each classification. These hourly rates are used as the unit price for supplemental engineering contracts but are also used in the City’s base contract. Recommendation Staff recommends approval of the 2023 EEI rate request. Memorandum To: Public Works Committee From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: February 21, 2023 Subject: EEI Rate Request Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PW 2022-82 Windett Ridge Road Parking Public Works Committee – February 21, 2023 CC – 8/26/14 Approved at City Council meeting. PW 2014-37 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Proposal to direct staff to notify residents of a proposal to remove parking restrictions on Windett Ridge Rd. Background This item was last discussed at the December 2022 Public Works committee meeting, where the committee agreed to recommend to start the process to remove parking restrictions on Windett Ridge Rd originally implemented in late 2014. The packet materials from the 2014 decision are attached, but in general were implemented along the north and east side of Windett Ridge Rd for the entire length of the Windett Ridge subdivision due to complaints of heavy construction traffic and parking issues along that route. Since 2014, the Windett Ridge subdivision is mostly built-out, and the residents of the subdivision have asked for the City Council to rescind the parking restrictions on Windett Ridge Rd. The City Council has historically followed this process for implementing or removing parking restrictions: 1) A committee reviews the request and makes a recommendation to proceed as outlined below a. This occurred at the December 2022 PW meeting 2) The City Council approves the recommendation of the committee to proceed a. Up for consideration at the Jan 10, 2023 City Council meeting 3) The staff send mailers to all homes adjacent to the proposed parking restriction inviting them to provide written comment or attend a future committee meeting a. If approved, we would send these letters out by the end of January for the PW committee meeting on February 21, 2023 4) The committee reviews public comment on the parking restriction a. If approved, we propose the February 21, 2023 PW committee meeting 5) The City Council reviews the committee recommendation and takes final action on the proposed parking restriction a. If approved, we propose the February 28, 2023 City Council meeting Recommendation Staff recommends approval of the proposal to remove the parking restriction along Windett Ridge Rd and asks the City Council to direct staff to send resident mailers for a February PW committee meeting. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 5, 2023 Subject: Windett Ridge parking restriction proposal Summary Consideration of an ordinance restricting parking on the north and east side of Windett Ridge between Route 47 and Kentshire Drive. Background This item was last discussed by the City Council at the May 27 meeting. At that meeting, the City Council directed City staff to send letters to residents adjacent to the proposed parking restriction, inviting them to a future Public Works Committee meeting. A sample letter is attached. Staff has received no email comments prior to the meeting. Residents may be in attendance at the meeting to provide feedback in person. Recommendation Staff recommends approval of the ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 14, 2014 Subject: Parking Restrictions in Windett Ridge subdivision City Council 8/26/14 Packet Materials Ordinance No. 2014-____ Page 1 Ordinance No. 2014-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1.Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: WINDETT RIDGE ROAD A “no parking” zone shall be created on the north/east side of Windett Ridge Road from Bridge Street (Route 47) to Kentshire Drive. Section 2.If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2014. ____________________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ ROSE ANN SPEARS ________ DIANE TEELING ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2014. ____________________________________ MAYOR From:Bart Olson To:Erin Willrett; James Jensen; John Purcell Subject:FW: Parking on windette ridge road Date:Monday, January 23, 2023 2:29:16 PM FYI Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: Kyle Lighthiser Sent: Monday, January 23, 2023 1:24 PM To: Bart Olson <BOlson@yorkville.il.us> Cc: Ken Koch Contact Subject: Parking on windette ridge road Hi this is Kyle lettheiser I wanted to talk to you in regards to having an issue with the parking window ridge road. Over the weekend i set up a pull on our Facebook group for windett ridge. 97 plus people are against having parking on both sides of the street, only 3 people out of the pole of over a 107 said that they wanted parking on both sides. I am attaching screenshots of that pole. We also had a suggestion of Maybe having special needs to be parked on the other side of the road. After a bunch of conversations on Facebook Messenger, It has been brought to twe're sumption that the reason people are wanting to park on both sides is to deal with the speeding issue in our subdivision. As most of us have explained to those people that parking on both sides is most unlikely to fix a speeding problem and actually cause more issues. Such as people have an hard time backing out of their driveways, not being able to see pedestrians, if we park on both sides of the road with large pickup trucks that are in our subdivision you will not even be able to fit an emergency vehicle down the road. Nancy Finnerty Is one of the people that are for parking on both sides however, In a post that she made herself she had stated that she will go over of the alderman and city's head and go directly to the mayor to complain about this. Most of us are in agreements that there is a huge speeding issue down windett ridge and we know that it is very difficult to get more stop signs but we would like to discuss another possibility to reduce the speeding issues down window ridge. Thank you for your time and if you can please respond back to me at your earliest convenience that would be greatly appreciated thank you Kyle Lighthiser From:Bart Olson To:Erin Willrett; John Purcell; James Jensen Subject:FW: Parking on windette ridge road Date:Monday, January 23, 2023 2:29:05 PM FYI Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: Kyle Lighthiser Sent: Monday, January 23, 2023 2:11 PM To: Bart Olson <BOlson@yorkville.il.us> Subject: Re: Parking on windette ridge road 1.All votes were only for the subdivision they have to be vetted for to be on that Pole. 2. 99% Of the 2 votes to be on one side would be individua per household. For example my wife voted to keep parking as is. I voted to keep parking as is with special needs. I believe ours was the only family that did that. 3. I am not sure of who lives on windett ridge and not I'm only positive of 3 people living on windette ridge however, we have all come to the conclusion that this affects the whole community not just windett ridge road. Most of the people in the neighborhood find it very unfortunate that they will be affected due to this change and are very worried about the safety of children. Thank you very much for the follow up and if there's any other questions I will gladly answer them. Kyle Lighthiser On Mon, Jan 23, 2023, 1:38 PM Bart Olson <BOlson@yorkville.il.us> wrote: Received, thanks. Thanks for including the lists if those named. A couple follow ups before I spend time analyzing: 1) are you reasonably certain most of the people that voted live in your subdivision? 2) out of the people voting, how many do you think voted more than once per household (ie both spouses voted)? 3) if you had to guess, how many people that live along windett ridge rd voted in this poll? Ie, maybe half of all houses along the stretch of road voted? 3/4? Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android From: Kyle Lighthiser < Sent: Monday, January 23, 2023 1:23:42 PM To: Bart Olson <BOlson@yorkville.il.us> Cc: Ken Koch Contact <kenkoch80@gmail.com> Subject: Parking on windette ridge road Hi this is Kyle lettheiser I wanted to talk to you in regards to having an issue with the parking window ridge road. Over the weekend i set up a pull on our Facebook group for windett ridge. 97 plus people are against having parking on both sides of the street, only 3 people out of the pole of over a 107 said that they wanted parking on both sides. I am attaching screenshots of that pole. We also had a suggestion of Maybe having special needs to be parked on the other side of the road. After a bunch of conversations on Facebook Messenger, It has been brought to twe're sumption that the reason people are wanting to park on both sides is to deal with the speeding issue in our subdivision. As most of us have explained to those people that parking on both sides is most unlikely to fix a speeding problem and actually cause more issues. Such as people have an hard time backing out of their driveways, not being able to see pedestrians, if we park on both sides of the road with large pickup trucks that are in our subdivision you will not even be able to fit an emergency vehicle down the road. Nancy Finnerty Is one of the people that are for parking on both sides however, In a post that she made herself she had stated that she will go over of the alderman and city's head and go directly to the mayor to complain about this. Most of us are in agreements that there is a huge speeding issue down windett ridge and we know that it is very difficult to get more stop signs but we would like to discuss another possibility to reduce the speeding issues down window ridge. Thank you for your time and if you can please respond back to me at your earliest convenience that would be greatly appreciated thank you Kyle Lighthiser From:Bart Olson To:Erin Willrett Subject:FW: Windett Ridge Parking Date:Monday, January 23, 2023 10:06:25 AM Resident email 1 for packet. Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: Angela Silney Sent: Friday, January 20, 2023 8:48 PM To: Bart Olson <BOlson@yorkville.il.us> Subject: Re: Windett Ridge Parking You most certainly can. Thank you for asking. Sent from Yahoo Mail for iPhone On Friday, January 20, 2023, 1:04 PM, Bart Olson <BOlson@yorkville.il.us> wrote: Hello Angela, Thanks for forwarding your thoughts. I will place your email on file for when we discuss this publicly next month. Is it ok if I disclose your name, email address, and home address to the rest of the City Council? Thanks, Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: Angela Silney Sent: Friday, January 20, 2023 10:32 AM To: Ken Koch Contact <kenkoch80@gmail.com>; Bart Olson <BOlson@yorkville.il.us> Subject: Windett Ridge Parking Hello, I was given your information by Kyle Lighthiser in the neighborhood. My name is Angela Lambert and my husband, 2 kids and I live at Windett Ridge Rd. I have heard about the parking ban possibly being lifted for not parking on one side of the street. I do not support the lifting of the ban. Windett ridge road is already dangerous with only one side to be parked on. People are always speeding and already almost side swiping cars. I have seen our child’s bus struggle with the parked cars to safely drive down Windett Ridge. We have a lot of children in the neighborhood including 2 of my own. It is very dangerous to cross the roads with cars on the street, my fear is with cars on both sides of the streets and coupled with speeding a child could get hurt or killed as it would be hard for a car to see a small child if they all of a sudden popped up from behind a car and it would be hard for a small child to see a car coming. I also think it would be harder for the post office to deliver mail and for garbagemen to get the garbage cans. I don’t see any positives to lifting the ban, only negatives. These are just a few of my concerns. The biggest being just general safety of people especially children. Also there are a lot of people in the neighborhood who have big work vehicles such as vans or trucks and trailers etc. Per HOA, they are not allowed to park their work vehicles in their driveway, they must park them on the road, which again, causes safety issues. Thank you so much for your time, Angela Lambert Sent from Yahoo Mail for iPhone From:Bart Olson To:Erin Willrett Subject:FW: Windett Ridge Rd parking restriction Date:Monday, January 23, 2023 10:06:41 AM Resident email. Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: John Purcell <jpurcell@yorkville.il.us> Sent: Friday, January 20, 2023 6:42 PM To: Nancy Finnerty Cc: Bart Olson <BOlson@yorkville.il.us>; Ken Koch Contact <kenkoch80@gmail.com> Subject: RE: Windett Ridge Rd parking restriction Thank you for the email. Have a great weekend. Sent via the Samsung Galaxy S9, an AT&T 5G Evolution capable smartphone -------- Original message -------- From: Nancy Finnerty Date: 1/20/23 6:21 PM (GMT-06:00) To: John Purcell <jpurcell@yorkville.il.us> Cc: Bart Olson <BOlson@yorkville.il.us>, Ken Koch Contact <kenkoch80@gmail.com> Subject: Windett Ridge Rd parking restriction Mayor Purcell, I am writing regarding the current parking restriction on Windett Ridge Rd. I am definitely voting for it to be lifted. We have lived here in the Windett Ridge subdivision on Windett Ridge Rd since 2005. Since the parking restriction this road has been inundated with speeding vehicles going 40 mph and more. Prior to this parking restriction in the early days with Wiseman-Hugh’s there was no restriction to parking on the street until this restriction in 2014. In 2005 there was substantial construction going on and construction vehicles, trucks, semi trucks, you name it daily and hourly. All these vehicles traveled up and down Windett Ridge Rd with cars parked on the street both sides. Drivers in general were more cautious, most drivers did drive slower and at or below the speed limit and during this time no listings of accidents or problems at least from what I read in the weekly Kendall County Record, or observed, or heard about from neighbors. However a couple of intersections needed stop signs which were put up over time. Currently there may still be a need for a couple more at problem intersections where drivers are not yielding and 4 way stop signs could definitely help. This parking restriction has had a major impact on how drivers are consistently speeding down this road. It’s wide open to accelerate and leads to running stop signs at the various intersections. Backing out of your driveway is often met by speeding vehicles, even when you’re half way in the street, in the process they are not allowing you to pull out. Because they are driving so fast they don’t observe people pulling out of their driveways. The road is definitely wide enough to return to parking on both sides of the road and now with far less construction if any, drivers will I believe reduce their speed, change their behaviors of driving over the speed limit and slow down. Speeding cars are a threat to everyone pedestrians and motorists. High rates of speed in residential areas including subdivisions create accidents. People in car accidents and pedestrians are often more seriously injured and killed due to the impact and speed at the time of the collision. Because of this I am writing to you personally and have sent a separate email to Mr. Olson and Mr. Koch and included them both CC in this one. Since the city tried to enforce the speed limit on Windett Ridge with the speed limit big lighted sign that says your speed and with the posted speed limit which says 30 mph and slow down it hasn’t worked. I believe that it is obvious to go back to parking on both sides of the street as this does create a slower stream of traffic. People drive more defensively and have less opportunity to pick up their speed beyond the limit established on the road 30 mph. Actually living here in Yorkville since 2005 has been great. I have read about all the different changes and look forward to seeing the continued growth, the new location for the city building, the future water supply and new businesses. Best Regards, Nancy Finnerty Donna Weise Windett Ridge Rd. Sent from my iPhone From:Sonja Schneider To:Contact-Dan Transier; Ken Koch Contact; Erin Willrett Subject:Parking on windett ridge Date:Sunday, February 5, 2023 7:45:07 PM Hello! As a resident of Windett Ridge I would like to voice my opinion as to why we should NOT have parking on both sides. People FLY down Windett Ridge and due to it being circular and going up on a hill, its hard enough to pass without seeing ahead with one car on one side. Currently the construction is taking place at the end of Windett Ridge by the pond. Lots of trucks this summer will be speeding down Windett Ridge to get there. I live at Windett Ridge and am adamantly against this proposal to allow parking on both sides. It's unnecessary and can lead to kids possibly getting hit. On our block we all play out front and enjoy one another's company. This idea is absurd for all of us! Thank you for hearing me out! Sonja Tiberi Sent from Yahoo Mail on Android From:Dennis Parrillo To:Erin Willrett Subject:Parking Restriction Date:Sunday, February 5, 2023 10:02:13 AM Good Morning: I do not think parking restrictions should be removed. I'm retired from Law Enforcement and I've seen how removing parking restrictions has made it more difficult for Police, Fire, and paramedic services to arrive quickly and safely at a scene. The further safety issue is children crossing the street where too many cars are parked, or playing where a ball goes into the street and they follow it. I've taken many driving safe programs and while driving you want a house to across the street house field of vision to be able to anticipate evasive action. And finally if we drive we are all aware that the decline in driver's attention and skills is not great. Thanks, Dennis Windett Ridge Road From:Kim Jones To:Erin Willrett Cc:Rebecca Woolsey Subject:Parking restriction letter response - 489 Windett Ridge Road Date:Monday, February 6, 2023 11:16:10 AM Hi Erin. John Korthauer ) of Windett Ridge Road called this morning and he is in favor of removing the parking restriction. Regards, Kim Jones Support Assistant United City of Yorkville 800 Game Farm Road Yorkville IL 60560 Office: 630-553-4350 kjones@yorkville.il.us From: To:Ken Koch Contact; Contact-Dan Transier; Erin Willrett Subject:Parking Restriction on Windett Ridge Road Date:Tuesday, February 14, 2023 10:26:15 AM Hello Alderman, City Staff Council and City Staff Members, Thank you for the letter and letting us know of the parking restriction proposal. I am for the parking restriction remaining in place, for quite a few reasons. Our Family lives on Windett Ridge Road and see all the traffic and parking issues we have now, especially for postal delivery and garbage pickup. If traffic was clogged up back in 2014 with fewer houses in place, it would be substantially worse now with all the homes being completed, being this is the main road in and out, there’s a lot of traffic. If parking would be allowed on both sides, this brings the prospect of restricted views and maneuverability which would be a big safety issue for anyone backing in or out of their driveways, and especially a safety concern for children, running between cars for any reason. Lastly, for cosmetic reasons. What attracted our family to this community is the fact that the neighborhood did not look crowded, and cars were not all over the place. We love living here and feel that lifting the parking restriction would not be a welcome change. Thank You and Best Regards, The Tebich Family Windett Ridge Road Yorkville, IL 60560 From:Dennis Parrillo To:Erin Willrett Subject:Parking Restriction Date:Sunday, February 5, 2023 10:08:58 AM Good Morning: I am not in favor in removing the parking restrictions. For safety reasons. Everyone has two car garages and larger drives, they are just lazy to have to move their cars, so they want to leave them on the street, sometimes for days. Thank you From:Mary Parrillo To:Erin Willrett Subject:Parking Restrictions Date:Sunday, February 5, 2023 10:56:03 AM I do not want to remove parking restrictions. I feel this will create a hazard to the public. Thank you Linda From:Bart Olson To:Nancy Finnerty; Ken Koch Contact Cc:Contact-Dan Transier; Erin Willrett Subject:RE: Windett Ridge parking restriction Date:Friday, January 20, 2023 1:07:05 PM Hello Nancy, Thanks for forwarding your thoughts - I will place this email on file for when we publicly discuss this next month. I will also forward your comments to the Chief of Police so he is aware. Is it ok if I disclose your name and address to the rest of the City Council? Thanks Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell -----Original Message----- From: Nancy Finnerty < Sent: Friday, January 20, 2023 11:07 AM To: Bart Olson <BOlson@yorkville.il.us>; Ken Koch Contact <kenkoch80@gmail.com> Subject: Windett Ridge parking restriction Hi Bart and Ken, It was safer before the change, people actually drove like they are suppose to in a residential subdivision. Drivers now and more often are running the stop signs at the intersections because they are all about themselves and they are too lazy to stop because they are SPEEDING that’s literally when accidents happen. Obviously it would be a huge improvement to slow everyone’s driving down by getting rid of the parking one side only restriction since the speeders can’t seem to internalize that people are sick of their speeding behavior. Amazing that we actually had that city clocking your speed sign up AFTER the one side parking change, never had that problem before, even with all the new construction in THIS subdivision from 2005 there was one truck after another including semi trucks coming down Windett with cars parked on both sides of the street. It’s the speeding on Windett that has to stop and yes, slowing down and having to exercise caution once again does and has worked in the past. The illegal speeding on Windett is not just one car occasionally, it is literally every other car everyday now, going 40 mph and MORE ( like it’s hwy 47 on Windett) because now wow they can speed, because it’s all opened up just for THEM to hit the gas. I had a person pass me on the left when I was slowed to turn left (blinker on) into my own driveway, they were barreling down Windett speeding and decided to not slow down allowing the driver in front of them ME to pull into MY own driveway, but oh no they wanted to keep their speed going and they’ll just prevent me from turning into my driveway by cutting me off speeding by on the left. I literally almost hit this person, like split second stopped before turning as I saw a car speeding by on my left, as I was pulling into my own bleeping driveway. This person flew by me on the left, I hit my brakes and my horn. If there had been speeding oncoming traffic, well a three car collision would have occurred. Unbelievable a three car collision in a residential neighborhood and not at an intersection. That’s absolutely preventable if for not SPEEDING on Windett. The person couldn’t have given a crap, it was their speed and their feeling privileged to SPEED on Windett, after all it is this parking restriction that is encouraging this speeding behavior. I can’t tell you how many times I’ve backed out of my driveway looking for any traffic up and down Windett and it’s all clear both directions. I pull out and a speeding car is on my rear or I’m facing a car within seconds. All due to these speeding cars on Windett that are not looking out for cars already half in the street backing out. Since that near accident, I now drive 10-20 to slow others down on Windett and I don’t allow any room for a car to pass on the left when I turn into my driveway. I could start parking my car in front of my house again, since all these drivers are illegally speeding on Windett. The city knows it’s ridiculous for them to enforce parking restrictions if they are not enforcing speed limits on Windett Ridge Rd. and they are not. It’s suppose to be 30 mph on Windett Ridge Road. People are going 40 and above everyday and it’s about every other car. It’s not hwy 47 but even that road has speed zones. Yes it’s a big deal for the residents that actually live on the side that’s restricted. I can’t even go to my mailbox and check my mail without stopping for speeding cars. Get rid of the parking restriction NOW. Everyone will then have to pay attention to the speed limit on Windett Ridge Rd, treating Windett Ridge Rd residents like apart of this residential subdivision that it is and not a hwy thoroughfare. Sincerely, Nancy Finnerty Donna Weise Windett Ridge Road Sent from my iPhone From:Bart Olson To:Angela Silney; Ken Koch Contact Cc:Erin Willrett; Contact-Dan Transier Subject:RE: Windett Ridge Parking Date:Friday, January 20, 2023 1:04:33 PM Hello Angela, Thanks for forwarding your thoughts. I will place your email on file for when we discuss this publicly next month. Is it ok if I disclose your name, email address, and home address to the rest of the City Council? Thanks, Bart Olson City Administrator United City of Yorkville bolson@yorkville.il.us 630-553-8537 direct 630-553-4350 front desk 630-308-0582 cell From: Angela Silney Sent: Friday, January 20, 2023 10:32 AM To: Ken Koch Contact <kenkoch80@gmail.com>; Bart Olson <BOlson@yorkville.il.us> Subject: Windett Ridge Parking Hello, I was given your information by Kyle Lighthiser in the neighborhood. My name is Angela Lambert and my husband, 2 kids and I live at Windett Ridge Rd. I have heard about the parking ban possibly being lifted for not parking on one side of the street. I do not support the lifting of the ban. Windett ridge road is already dangerous with only one side to be parked on. People are always speeding and already almost side swiping cars. I have seen our child’s bus struggle with the parked cars to safely drive down Windett Ridge. We have a lot of children in the neighborhood including 2 of my own. It is very dangerous to cross the roads with cars on the street, my fear is with cars on both sides of the streets and coupled with speeding a child could get hurt or killed as it would be hard for a car to see a small child if they all of a sudden popped up from behind a car and it would be hard for a small child to see a car coming. I also think it would be harder for the post office to deliver mail and for garbagemen to get the garbage cans. I don’t see any positives to lifting the ban, only negatives. These are just a few of my concerns. The biggest being just general safety of people especially children. Also there are a lot of people in the neighborhood who have big work vehicles such as vans or trucks and trailers etc. Per HOA, they are not allowed to park their work vehicles in their driveway, they must park them on the road, which again, causes safety issues. Thank you so much for your time, Angela Lambert Sent from Yahoo Mail for iPhone From:Kim Jones To:Erin Willrett Cc:Rebecca Woolsey Subject:Resident at 471 Windett Ridge Road Date:Monday, February 13, 2023 10:25:32 AM Hi Erin. Janet Scott ( at Windett Ridge Road just called and she would like the current parking restriction to remain as it is. Regards, Kim Jones Support Assistant United City of Yorkville 800 Game Farm Road Yorkville IL 60560 Office: 630-553-4350 kjones@yorkville.il.us From:Justin Sampson To:Ken Koch Contact; Contact-Dan Transier; Erin Willrett Subject:Windett Ridge Road Parking Proposal Feedback Date:Monday, February 6, 2023 8:53:42 PM Good evening, My name is Justin Sampson, and we received your invitation to provide feedback on the upcoming proposal for consideration to remove the parking restrictions on Windett Ridge Road. As my wife and I prepare to welcome our second child, she and I are firmly against this proposal for several reasons. It would inevitably lead to less safe driving conditions on a road where space can already be at a premium when two vehicles pass along the same road portion with a parked car on one side. This always leads to drivers trying to discern who is waiting and who has the right of way. Add traffic throughout the other side of the street, and this will lead to consistent difficulties and a higher likelihood of collisions. The same notion applies to the active bus routes that Windett Ridge is a part of, or the busy warm months where families with children are out playing, crossing the street, chasing pets or balls into the street, or just being outside that would be more difficult to track. We have vehicles that do not obey the speed limit on Windett Ridge either, and parked vehicles on both sides will undoubtedly lead to more collisions between moving and parked cars as well (swiped doors, broken mirrors, etc.) The neighborhood has inarguably changed since the parking restriction was put in place. Windett Ridge Road is simply not wide enough to make this a safe decision in the best interest of most families. Thank you for the opportunity for feedback, and please vote no. -- Best, Justin Sampson