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City Council Minutes 2023 01-24-23MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JANUARY 24, 2023 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Plocher Present Soling Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Vacant Staff in attendance at City Hall: City Clerk Behland, Chief of Police Jensen, Attorney Orr, Public Works Director Dhuse, Finance Director Fredrickson, Community Development Director Barksdale -Noble, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Staff in attendance electronically - City Administrator Olson and Parks and Recreation Director Evans. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio, and telephonic participation. A meeting notice was posted on the City's website on the agenda, minutes, and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/81212155140?pwd=dWxuUmc2TFdxRmY4aWZnenpFVm 1 xUT09. The Zoom meeting ID was 812 1215 5140. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Yorkville Aging in a Changing Region Presentation Brad Winick with the planning agency shared a presentation on the Yorkville Aging in a Changing Region (attached. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Mike Krempski, a Yorkville resident, addressed the Council regarding the Yorkville Public Library. Mr. Krempski shared that the Aging in a Changing Region presentation shared online states attendees particularly appreciate the library. Mr. Krempski said he believed the City should be more involved instead of letting the building fall apart. The Minutes of the Regular Meeting of the City Council — January 24, 2023 — Page 2 of 4 CONSENT AGENDA 1. Bill Payments for Approval $ 2,530,557.45 (vendors) 364,590.73 (payroll period ending 01/06/2023) $ 2,895,148.18 (total) 2. 2022 Road to Better Roads Final Pay Estimate and Change Order — approve the 2022 Road to Better Roads Final Payment Estimate and the Request for Change in Plans and authorize the Mayor to execute (PW 2023-06) 3. Plat of Dedication and Grant of Easements for the BrightFarms Development — authorize the Mayor, City Clerk, and City Engineer to execute (PW 2023-10) 4. Treasurer's Reports for November 2022 and December 2022 (ADM 2023-02) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Transier; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye MAYOR'S REPORT REPORTS Proclamation for the Yorkville Library Mini Golf FUN Raiser Day (CC 2023-04) Mayor Purcell proclaimed February 5, 2023, as the Yorkville Library Mini GOLF FUN Raiser Day in the United City of Yorkville (see attached). Resolution 2023-02 Expressing Official Intent Regarding Certain Expenditures to be Reimbursed From Proceeds of General Obligation Alternate -� Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois (CC 2023-05) Mayor Purcell entertained a motion to approve a Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed From Proceeds of General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois, and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Koch -aye Collective Bargaining Agreement Between the Yorkville Sergeants and the United City of Yorkville (CC 2023-06) Mayor Purcell entertained a motion to approve a Collective Bargaining Agreement Between the Yorkville Sergeants and the United City of Yorkville. So moved by Alderman Transier; seconded by Alderman Soling. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Koch -aye, Plocher-aye, Resolution 2023-03 Authorizing the Call of the Subdivision Maintenance Bond on Blackberry Woods Subdivision (Phase 2) (CC 2023-07) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Call of the Subdivision Maintenance Bond on Blackberry Woods Subdivision (Phase 2) and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Koch -aye, Plocher-aye, Funkhouser-aye, The Minutes of the Regular Meeting of the City Council — January 24, 2023 — Page 3 of 4 Planning and Zoning Commission Appointment - Reagan Goins (CC 2023-08) Mayor Purcell entertained a motion to approve Mayor's appointment of Reagan Goins to the Planning and Zoning Commission to a term ending January 2027. So moved by Alderman Soling; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Transier-aye, Soling -aye, Marek-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Well No. 7 Rehabilitation — Contract Award (PW 2023-05) Mayor Purcell entertained a motion to accept the bid and award contract to Layne Christensen Company in an amount not to exceed $359,721.00. So moved by Alderman Marek; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-7 Nays-0 Soling -aye, Marek-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye 2023 Road to Better Roads Project Amendment (PW 2023-07) Mayor Purcell entertained a motion to approve the 2023 Road to Better Roads amended project. So moved by Alderman Marek; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Marek-aye, Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, 2023 Water Main Replacement — Contract B — Professional Services Agreement — Design Engineering (PW 2023-09) Mayor Purcell entertained a motion to approve the 2023 Water Main Replacement — Contract B United City of Yorkville Professional Services Agreement — Design Engineering and authorize the Mayor and City Clerk to execute. So moved by Alderman Marek; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch -aye, Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY & LIAISON REPORT Yorkville Educational Foundation Alderman Marek shared nominations are now open for the Fostering Our Future Awards. This award is for District 115 educators, staff, volunteers, and community members that go above and beyond to support Yorkville District 115. The award ceremony is being held on Wednesday, April 5`h, at Whitetail Ridge Golf Club. The Minutes of the Regular Meeting of the City Council — January 24, 2023 — Pa2e 4 of 4 STAFF REPORT No report. MAYOR'S REPORT (cont'd) City Building Updates (CC 2022-04) City Administrator Olson reported the move -in date would be around March. The Nicor meter is going in this week. The gas HVAC is scheduled to go in the next few weeks. Then the IT equipment is scheduled for mid -February. Water Study Update (CC 2021-38) City Administrator stated there are no updates at this time. ADDITIONAL BUSINESS None. CITIZEN COMMENTS Molly Krempski, a Yorkville resident, passed out a section of the Yorkville Code of Ordinances. She shared Chapter 5, Mayor and City Council - 1-5-1 B, which is the powers and duties of the Mayor. Mrs. Krempski then stated that the alderman shared with her that they are waiting for a statement from Attorney Orr to discuss the unregulated adult entertainment issue. Within the same chapter is 1-5-1 Al and A2, which are regarding the dissemination of information. This stated if an alderperson requests information, they must receive it within five working days. Barb, a resident from Plano, stated Yorkville is a City in a Nation whose pledge proclaims we are under God. Including God in a governmental and public square discussion is absolutely appropriate. She stated we are expecting great things from you and trying to help you know how to get there; God is the one who can help us all get there. EXECUTIVE SESSION No report. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Plocher; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Soling -aye, Marek-aye, Koch -aye Meeting adjourned at 7:47 p.m. Minutes submitted by: Jor' Behland, ty Clerk, City of Yorkville, Illinois r Yorkville & the ing in a Changing Region" Program Yorkville City Council presentation January 24, 2023 'A■ Meti-op Titan ME Mayors K, Chicago Metropolitan Brad Winick Agency for Planning Planning/Aging What is "Aging -in -Community" & why discuss it in Yorkville? ❑ Aging -in -Community is a "whole of government" effort to support the aging population, consistent with 'livable community' efforts that address the needs & interests of residents throughout their lifespans ("Lifecycle Living in Yorkville") 2000 2006-2010 2-016-20,20 19 and Under 32.4% 7-9.3% 32-6% 20 to 34 20_5% 22.9% 22.7 36 to 49 24.9 244 23.4% 150 to 64 12.3% 15�6% 14.1% 63 and Over 9.8% 7.7% 7.2% Sourco Pow Cerrsys: Poio6-2o-io and 2c326-2o2o Amerkun Community Sunaey five-ywr esbmates ❑ Yorkville's population — while younger than the County & region's — has stayed relatively consistent since 2000, even while growing by over 200% ❑ While Yorkville's older population is growing & likely to increase, an intergenerational approach ("Lifecycle Living") seems a good community fit 1 Resident Input Forms 91 Please select your age category: Answered: 229 Skipped:0 1110 ❑ We received 229 digital + 11 hard copy Resident Input Forms — a very 10-19 healthy community response! 20-� 30-39 ❑ Unique to Yorkville, a YHS intern distributed similar surveys to her 40-49 50-59 network, yielding 13 responses from a generally younger perspective 60-69 7o and over 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q4 0 Does your current housing meet your current needs? (click one) Answered: 229 Skipped:0 yes No 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q5 0 Will you be able to age in your current housing (stay) or will you have to move at some point? Answered: 229 Skipped:0 SWy Move 0% 10% 20% 30% 40% 50% 6M 70% 80% 90% 100% Yorkville's Public Workshops Workshop #1 was held in the Beecher Center on Wednesday, September 21st �• 1OINAY I►lsA0 11 r r � � -Aff r , w ti 101100k%� Workshop #2 was held in the Library Meeting Room on Thursday, October 20th Summary of Key Resident Input � ❑ Lots to like in Yorkville, such as the small-town feel, good government, lots of activities & neighborliness ❑ Concerns include a shortage of affordable housing & housing with services, unsafe road crossings, and some accessibility issues ❑ While social connectivity is seen as primarily an individual matter, there is appreciation for all of Yorkville's activities & events ❑ Many references to viewing aging as part of a multi -generational approach to overall community livability Stakeholder Assessment Input -- I r ❑ We distributed & got 13 completed Assessments from Yorkville staff & 20 Assessments from external partner agencies ❑ The two groups agree that Yorkville-s older residents lack knowledge of existing support services ❑ We asked each group to identify existing impediments to Aging -in - Community in Yorkville Stakeholder Assessment Input -- II ❑ Staff -identified impediments to Aging -in -Community include: ➢ an over -reliance on online communications ➢ a lack of centralized resources ➢ a shortage of older adult programming, transportation & parking ➢ land use & zoning deficiencies ➢ Downtown not being pedestrian -friendly ❑ External partner -identified impediments to Aging -in -Community include: ➢ a lack of intergenerational opportunities & caregiver/adult day care services ➢ a shortage of supports for middle -income older adults ➢ some community divisiveness The AiaCR 2021 & 2022 Strategic Guides Elevating Aging -in -Community iii Bensenville I W m Yo(fu tvn Y Caucus 4 Elevating Aging -in -Community in Bellwood & Broadview Elevating Aging -in -Community in CaLumet City A Strategic Guide rte9iry wtF fFeAgm9�na LFvm�irg Re9'an F n1 ryo/Ihe MenapvGtan ro Caucus Ah Elevating Aging -in -Community Highland Park A Strotegic Guide JtV«yt uutV e.ete nrwaeemsA ie 7�,7, CwMimn p mucus Read the strategic guides at https:/ N Living a Lifetime in Hawthorn Woods A Strategic Guide t, nA tARD,meup �� s Mzmbzeza � Oros Elevating Aging -in -Community Maywood e a..ro , r n arlo Elevating Aging -in -Community in Mount Prospect mo/1le 9 eau�v,�� Elevating Aging -in -Community in Richton Park A Strategic Guide Oda Elevating Aging -in -Community in Park Forest ,w q IIII �°T v(b5e Elevating g-in-Communi ifecycle Living in Yorkville Executive Summary AGING IN COMMUNITY? The "Aging in a Changing Region" Program ,=,Xr YorkviLLe's Aging -in -Community/ LifecycLe Living Context Yorkville's Demographics Yorkville is Steadily Aging Z2 Strategic Guide Format Yorkv!LLe's Workshops Recommendations for Elevating Aging -in -Community/ LifecycLe Living in Yorkville COORDINATION om V; Aging -in -Community Resources Coordination Recommendations ❑ Take a `whole of government' approach to Aging-in-Community/Lifecycle Living (A-i-C/LL) ❑ Establish an A-i-C/LL Commission to play a policy and review role ❑ Incorporate A-i-C/LL into key municipal initiatives ❑ Include A-i-C/LL as a pillar of the upcoming Comprehensive Plan Update ❑ View public realm opportunities as important to A-i-C/LL ❑ View Yorkville's housing issues in part through an A-i-C/LL lens ❑ Investigate including "Missing Middle Housing" options in Yorkville's housing stock ❑ Develop the Downtown Overlay District in support of A-i-C/LL ❑ Review operations and programs for A-i-C/LL consistency Collaboration Recommendations ❑ Continue to leverage and grow working partnerships with key stakeholder partners ❑ Better collaborate with the network of existing service -providers to reduce the knowledge gap ❑ Explore developing expanded partnership opportunities between Yorkville's younger and older adult groups ❑ Incorporate the faith community in overall A-i-C/LL efforts ❑ Regularly attend the MMC's Age -Friendly Communities Collaborative Communication Recommendations ❑ Elevate and promote Yorkville's commitment to Aging-in- Community/Lifecycle Living ❑ Provide a consistent and integrated message about Aging-in- Community/Lifecycle Living ❑ Practice anti -ageism in all municipal communications and behavior Implementation of Recommendations ❑ It is up to the City whether to implement the recommendations ❑ The City Council, staff (& the Aging -in -Community Commission?) can review, select & prioritize the recommendations, and develop implementation plans & schedules for selected recommendations ❑ Additional ideas &strategies can (& should) be added to the City's ongoing Aging -in -Community program N it Thank you ❑ Thank you to the Core Team: Krysti Barksdale -Noble, Jason Engberg, Micki Miller (Senior Services Associates) & RaeAnn VanGundy (Kendall County Health Department). Special thanks to YHS Intern Alexandria "Dria" Sandoval ❑ Thank you to City Council & staff, Workshop attendees & everyone who submitted a Resident Input Form or Stakeholder Assessment Planning/Aging Helping communities plan for an aging population Brad Winick, AICR LEED AP Consultant/Catalyst/Dot Connector 1143 S. Plymouth Court — unl Chicago, IL 60605 312.533.0410 planning.aging@gmail.com if UNITED CITY OF YORKVILLE 1t p��®�X, "' l'tilt. WHEREAS, libraries provide access to information and also serve as community centers; and, WHEREAS the Friends of the Yorkville Public Library is a support group for the library; and , .f WHEREAS, the Friends of the Yorkville Public Library strive to focus attention on library services and needs and also help to strengthen and expand library services; and WHEREAS, the Friends of the Yorkville Public Library participates in fundraising for library projects, programs, and the purchase of special equipment; and WHEREAS, the Friends of the Yorkville Public Library, in partnership with the Yorkville Public Library, are hosting a Mini Golf FUN Raiser on Sunday, February 5, 2023, from 11:00 a.m. to 4:00 p.m. in the Yorkville Public Library. NOW, THEREFORE, I, John Purcell, Mayor of the United City of _� k ' Yorkville, February 5 2023 as the Ott' do hereby proclaim Sunday, ry a; "Yorkville Library Mini Golf FUN Raiser Day" in the United City of Yorkville and encourage all residents to support the Yorkville Public xr Library by participating in this FUN raiser day. Dated this 241'' day of January, 2023, A.D. a John Purcell, Mayor