Plan Council Minutes 2005 06-23-05Plan Council
June 23, 2005
Staff
Eric Dhuse, Public Works Director Joe Wywrot, City Engineer
Bart Olson, Administrative Intern Ron Diederich, Police Department
Tony Graff, City Administrator Jeff Freeman, Engineering Enterprises, Inc.
John Whitehouse, Engineering Enterprises Inc.
Laura Brown, Executive Director Parks & Recreation
Attendees
Pete Huinker, Smith Engineering (Prestwick)
Dan Harper, Prestwick
James Olguin, Prestwick
Phil Stuepfert, SEC
Tim Fairfield, BKFPD
Kevin Serafin, Cemcon (Westbury)
David Perefrin, Falcon Consulting Ocean Atlantic (Westbury)
Karen Reeves, Lannert Group (Westbury)
It was asked that the minutes from May 26, 2005 be corrected.
Prestwick of Yorkville — Preliminary Plan
E VA
The developer gave background of the subdivision. The plan incorporates the suggestions of the
park district board in regards to the park site. They requested a smaller park. He discussed that
all lots meet the R2 zoning district.
Mike Schoppe's Comments
The comment regarding the reduction of density from 1.84 du/ac to 1.5 du/ac (comment 1 a) was
deleted. The comment about increasing minimum width of the landscape buffer along route 126
from 80' to 100' is to be met. It is a design guideline in the City Comprehensive Plan and
recommended that it be met as close as possible.
The ingress & egress easement was discussed. There was discussion of the vacation of the
easement and the buffer. It was recommended that they supply the City with a copy of the
agreement to install a fence on Mary Block's property. The existing 27' ingress and egress
easement needs to be vacated before the final plat is recorded. The vacation would then be noted
on the plan so that there is no title encumbrance.
There was discussion of the park site. The minimum standard is 450'of width for a park. The
southwestern section gets narrow and does not allow for that standard to be met. It was requested
that size of the park be corrected. The size requirement for the park is nothing less than 5 acres; 6
acres are more desirable. The park site is currently about 6.2 acres; Laura Brown stated she
would accept nothing less than 5 acres.
Ashley road was also discussed. It is being asked for an 80' right of way and reconstruction. The
state wants t`:rn !:ane and intersection improvements at Ashley Road and 126 along with die
entrance. John Whitehouse stated there is not an issue where there would be requirement to
acquire private property if there was need for more right of way.
There was discussion of the expected area. The property owner was at the public hearing, and the
area was conveyed. There are buffers involved.
Water and sewer stubs will need to be provided for the park site. That is to be coordinated with
Laura Brown.
Engineering Comments
There was discussion of a plan for where the construction entrance would be. The developer
stated that most likely the entrance would be off of Ashley Road. It was requested that the
entrance be noted on the plan. There was also the idea of using the existing farm site as the
construction entrance.
It was stated which roads are minor roads and which are collector roads. The traffic study needs
to be submitted so the roads can be reviewed.
There was discussion of the intersection around the park stub. There was the question of what the
intersection separation is. In regard to the future plan of no parking on the streets during certain
hours, there was a suggestion to create off-street parking at the park site. There was the idea to
add depressed curb and straight in parking. Although it is not standard today it is possible in the
future; it is an idea to do off-street parking at the park site.
There is one lot with a setback issue, which can be fixed by just moving a lot line.
There are issues with water and sewer. There is a pressure zone change. There would be about 50
lots on the southeast corner that would be on the lower pressure zone. Putting in a PRV would
create a "single -feed" for the 50 lots, creating pressures between 80 and 90 psi. This is an issue
with plumbing code; the recommendation is the use of individual PRVs. If there is another
solution to avoid using individual PRVs, that solution would be the preferred option.
As of right now there is a need to address the pump issues. There is also a question with the
ultimate outlet for the detention basins. There is water that runs east across Mary's property. The
discharge rate is in accordance, but the issue is a higher overall volume and more continuous.
There is a recommendation for that outlet to be piped to avoid future problems. The developer
suggested a field tile. It was stated that the City does not use field tiles. It is a possible option to
get a grant for easement from Mary. There is a need to coordinate a joint meeting with Mary's
attorney and create options for this situation.
Prestwick of Yorkville will be going to Planning Commission on July 13, 2005 with the same
document at Plan Council. There is a request for new submittals of the park design.
Westbury Village Pod 6 — Final Plat
Engineering Comments
There was a request for the open space along 47 to be plotted with this phase. It was stated that
typically Ocean Atlantic would plot that off separately to keep things clean. It was also
recommended that the trail be plotted at this point. Direction was given by the City to include the
open space as a part of the individual units.
There is a request for an easement to the west over to Bennett. This is currently in process.
The alignment is intended to go along Westbury Blvd. It has been discussed to run the alignment
along the creek, it is said to be cheaper and easier. The exclusive easement does not go into
effect until final plat is completed. There is the need to work out an issue for a possible trail in
the exclusive easement.
There was discussion of the area to be utilized for Stormwater Management. This should be
included in this platted unit. There is mass grading for everything south of the creek. The
detention facilities that are going to serve the lots now need to be part of this unit. There is
additional that is outside, that does not have to be platted now. If the earthwork is going to be
completed, there needs to be a separate permit. That work is not required for the finished
function of this unit.
In a final plat you are required to state whether or not any of the property is in a flood zone.
There is none, because it is not mapped. The study is underway. There is a request to get the
floodway permit based on the information IDNR has, floodway permit received and construction
completed. Then there would be an as -built condition. The developer did say that they received a
verbal floodway permit, but is waiting for a written permit.
There are 85 lots proposed on the plat. The preliminary plans and annexation agreement allow
for 84 lots, the extra lot was deemed not to be an issue.
There was discussion about a temporary access driveway on the east side between lots 31 and 32.
This is an idea for a second emergency entry. The other option is to take the stub road and bring
a stone road straight to Comeils, and make that a construction entrance. This would give two
access points instead of one.
There was discussion about easement widths on the frontage of some lots. There is a 10-foot
strip that was originally going to be the sewer line. It was suggested that it be a right-of-way.
Mike Schoppe's Comments
The plat indicates 20' for the corner side building line. The performance standards in the
annexation agreement identify the corner sideyard to be 25' to 30'. This needs to be addressed.
Westbury Village Pod 6 will be going to Planning Commission on July 13, 2005 with submittals
of revised final plats.
Respectfully Submitted,
Alyssa D'Anna
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