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Park Board Minutes 1996 09-18-96YORKVILLE PARKS & RECREATION PARK BOARD MINUTES Sept. 18, 1996 ROLL CALL: Dave Dockstader, Julie Bromann, Dave Schmelzle, Staff: Sue Swithin, Art Prochaska. Guests: Jim Nanninga, City Admin. Linzie Coffey, Mayor Johnson, Kathleen Curtis, citizen. Meeting called to order at 7:38 p.m. MINUTES Sept. minutes reviewed - Julie motioned to accept the minutes from the meeting, Dave S. seconded - motion passed. PARK BUILDING Linzie Coffey discussed a possible fund-raiser for cedar siding and improvements for the Bistro/Park Building. He thought the block on the South side of the building was not conducive to a "park setting". Linzie's idea was for a Casino Night with dinner. There is a $200.00 registration fee for 4 events a year with the Bistro donating half of the fee. He will use the American Legion at no charge and is looking for a non-profit sponsor. The Park Board suggested he ask the Riverfront Foundation to sponsor this and to pursue an acceptable date to book this. He also needs volunteers to run tables. The Park Board said they would help. OPERATIONAL HOURS There was discussion of the problem with Scott's time. After the water problem on the South side Scott will be assigned to the Parks. Scott will only be pulled from the parks by Jim Nanninga with the Mayor to be informed. A budget for man hours for different tasks/jobs is a tool to use to create and stay on budget. The Board needs to focus more at Budget time on priorities. It was mentioned that Sue and Scott become more involved In the budget. PARK & RECREATION LEVY Dave D. asked Jim Nanninga about the situation regarding the levy that was considered on the tax bill. The Park Board needs to make this a recommendation and give to Art to be presented to the City Council. BOARD MEMBERS Dave D. recommended that the Board be expanded. At the Oct. meeting we will discuss this issue and decide on the number of members appropriate. SALVATION ARMY ANNUAL CONTRACT A site agreement with the Salvation Army was read and recommended to accept. Sue is to contact Major Jordan of the Salvation Army and inform him of the maintenance agreement. Dave S. motioned to accept the agreement and forward to city council. Dave D. seconded. Motion passed. MAYOR JOHNSON. The Mayor thought it would be a fitting tribute to name the Park at Blackberry Creek North after the late Jack Purcell Purcell Park. The Board aq_ rees and wishes the Mayor to approach the Purceli family with the idea. .`�hI lU0 L 0iS 1 rlli" a Pf"1(Dr 0Si1L Sue has attempted to contact Dan Kramer to set up a meeting for discussion about legal perimeters ,filth the School Dist. Jim u Is to contact Dan Ki anper to set up the legal issues with the School Dist. Jim is to contact Dr. Engler to get some specifics on their proposal, i.e. land, $, time frames, city negotiations etc... Julie, Dave S., and Jim will meet with Dr. Engler. The Mayor left at 8:51 LAND CASH SUMMARY Jim explained the report of land cash that he put together. THANKS, JIM! He also brought us a check list for subdivision developers that would determine if they are meeting the requirements. New ordinance 4-95 to be read by Board for changes by the next meeting. BILL LIST Dave S. motioned to approve the bill list - Julie seconded. Julie -yes, Dave S.-yes, Dave D.-yes. Motion passed. DIRECTOR'S REPORT Bull's tickets are for Nov.11, only 25 tickets were available. Park Board and Park & Recreation Staff have an opportunity to purchase 2 each. No bus! Sue got another bid from Sawhorse Renovation for added storage in Beecher Bldg. The bid for cabinets in Dailey and next to the kitchen in Austin are least important. Cost of the three items; storage room, Austin wall, moveable cart total approx. $2,500. Dave D. moved that we approve items no. 1,4,and 5 not to exceed $2,600.00 from Land Cash Account #81500-0060. Julie- seconded. Dave S.-yes, Julie -yes, Dave D.-yes. Motion passed. The check for material purchases will be cut upon the materials being received. Sue explained the 5 year plan for Beecher report, and the work order file report. CITY LIASON'S REPORT Operations Budget was discussed. There will be an emphasis on tracking man-hours needed to complete the various projects. Job descriptions will be important. Rental agreements recommended for the Park ordinance are to be updated. Board members are to look at the ordinance for possible changes. Dave D. asked Art how Riverfront Festival turned out? Revenues increased slightly, but expenses did also, due to the increase in property size. Dave D. recommended that dogs not be allowed there next year, for the safety of seniors and children. 2 Discussion of a storage shed for the Riverfront Festival Committee took place. Art asked the Board if a shed could be located behind the Parks Building on the North side. It would be moveable. Some members were concerned about the size and movability if the Park bldg. needed to be increased with other bays. More discussion will follow. Meeting Adjourned at 9:58 p.m. Respectfully Submitted �� C SG David C. Schmelzle Next meeting Oct. 16, 1996. Cf 4) 1 � I ;o i M — C - 1 m ;M1 i � � gym. 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